HomeMy WebLinkAboutExecuted City of Auburn - Game Farm Park-Field Lighting - 6001205 RESOLUTION NO. 5429
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND KING COUNTY ACCEPTING GRANT
FUNDS FOR YOUTH AND AMATEUR SPORTS
WHEREAS, King County is the manager of the Youth and Amateur Sports Fund
(YASF) grant program; and
WHEREAS, King County has selected the City of Auburn to be awarded grant
funds to for the Game Farm Park Field Lighting Project; and
WHEREAS, the acceptance of the grant funds will benefit the City of Auburn.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to execute an Agreement between the City
and King County for grant funds in the amount of $175,000, which agreement will be in
substantial conformity with the agreement attached as Exhibit A.
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed this�- ' -day of -\--c-,__ ` , 2019.
CITY OF AUBURN
KY B , MAYOR
Resolution No. 5429
May 14, 2019
Page 1 of 2 Rev.2018
ATTEST: APPRO.,. D A TO FORM:
It•
Shawn Campbell, MMC, City Clerk Steven L. Gross, City Attorn-
Resolution No. 5429
May 14, 2019
Page 2 of 2 Rev.2018
W. King County
Youth and Amateur Snorts Grant Agreement
Department/Division: Natural Resources and Parks / Parks and Recreation Division
Agency: City of Auburn
Project: Game Farm Park -Field L
Amount: $150,000.00 Project#: 1133305 Contract#:
Term Period: January 1, 2018 To December 31, 2019
6001205
THIS CONTRACT is entered into by KING COUNTY (the "County"), and City of Auburn (the
"Agency"), whose address is: 910 9th Street SE
Auburn, WA 98002
WHEREAS, the Agency is either a public agency or a non-profit organization will provide youth or
amateur sports opportunities;
WHEREAS, King County has selected the identified Agency to receive a Youth and Amateur Sports
Fund ("YASF") Grant award to assist in capital improvements for increased athletic opportunities for
the citizens of King County, Washington;h
WHEREAS, the Agency shall utilize the award to develop amenities that address an athletic need in
King County; and
WHEREAS, King County is authorized to administer the YASF grant program and enter into
agreements for the use of King County funds by public agencies or not-for-profit organizations to
provide a service to the public under King County Ordinance 18409;
NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter
mentioned, to be made and performed by the parties hereto, the parties covenant and do mutually
agree as follows:
The Agency shall provide services and comply with the requirements set forth hereinafter and
in the following attached exhibits, which are incorporated herein by reference:
®
Scope of Services
Attached hereto as Exhibit I
®
Budget
Attached hereto as Exhibit It
®
Schematic Design
Attached hereto as Exhibit III
2. TERM OF CONTRACT
This Agreement shall commence on January I. 2018, and shall expire on December 31, 2019,
unless extended or earlier terminated, pursuant to the terms and conditions of this Agreement.
3. PREMISES
This grant project is located at: Game Farm Park
3030 R Street SE, Auburn, WA. 98002
4. PARTIES
All communication, notices, coordination, and other tenets of this Agreement shall be managed
by:
On behalf of County:
Butch Lovelace, YSFG Program Manager
King County Parks and Recreation Division
201 South Jackson Street, Suite 700
Seattle, WA 98104-3855
Email: butch.lovelace@kingcounty.gov
Phone: 206.477.4577
On behalf of Aeencv:
Jamie Kelly, Parks Planning and Development Manager
City of Auburn
910 9th Street SE
Auburn, WA 98002
Email: jwkelly@auburnwa.gov
Phone: 000-000-0000
COMPENSATION AND METHOD OF PAYMENT
A. The County shall reimburse the Agency for satisfactory completion of the services and
requirements specified in this Agreement after the Agency submits an invoice and all
accompanying reports as specified in the attached exhibits. The County will initiate
authorization for payment after approval of corrected invoices and reports. The County
shall make payment to the Agency not more than thirty (30) days after a complete and
accurate invoice is received.
B. The Agency shall submit its final invoice and all outstanding reports within fifteen (15) days
of the date this Agreement expires or is terminated. If the Agency's final invoice and reports
are not submitted by the day specified in this subsection, the County will be relieved of all
liability for payment to the Agency of the amounts set forth in said invoice or any subsequent
invoice.
OPERATING BUDGET
When a budget is attached hereto as Exhibit II, the Agency shall apply the funds received from
the County under this Agreement in accordance with said budget. If, at any time during the
Term of this Agreement, the Agency expects that the cumulative amount of transfers among the
budget expense categories may exceed ten percent (l0%) of the Agreement amount, then the
Agency shall request approval from the County. County reserves the right to request supporting
documents necessary to explain fully the nature and purpose of the change(s), and an amended
budget must accompany each request for an amendment. County approval of any such
amendment shall not be unreasonably withheld.
COMMUNICATION
The Agency shall recognize County as a fiscal sponsor for the grant Project in the following
manner:
A. Recognition: If the Agency shall recognize fiscal sponsors of the Project, then the Agency
shall refer to "King County Parks" in any such acknowledgement.
B. Events: The Agency shall invite and recognize "King County Parks" at all events promoting
the project, and at the final project dedication.
C. Community Relations: The Agency shall recognize "King County Parks" as a Project
benefactor in all social media, websites, brochures, banners, posters, press releases, and
other promotional material related to the Project, and include in the same the County's
logo, which the County will provide.
PRIORITY OF USE, PUBLIC ACCESS; SCHEDULING
These funds are provided for the purpose of developing or renovating sports facilities that
provide sporting opportunities primarily, but not exclusively, serving persons under twenty-four
(24) years of age, and low and moderate income communities within King County. Fees for use
of the facility or facility programming shall be no greater than those generally charged by public
operators of similar facilities or activities in King County.
Notwithstanding temporary closure for required maintenance or repairs, the minimum period of
time the Agency must ensure the facility is available for use is set forth in the table below. If
the facility is retired or otherwise removed from use before the end of the specified period, then
the Agency shall reimburse the County's funding on a pro rata basis, determined by dividing the
number of months of lost public use by the total number of months of required dedication,
multiplied by the total County grant amount. By way of example only, if the County makes a
$10,000 grant to Agency X, then the Agency X's project must be dedicated to public use for a
minimum of 5 years. If Agency X eliminates public access to the facility after 3 years, such that
24 months of public access is lost, then Agency X must repay the County $4,000
(24months/60months * 10,000 = $4,000).
Grant Amount
Required Public Use (in years)
$5,000 - $49,999
Five (5)
$50,000 — $99,999
Eight (8)
$100,000 — $149,999
Twelve (12)
$150,000 — $300,000
1 Fifteen (15)
If the completed project is subject to scheduling or reservation for use, then the Agency shall
post the use schedule and the Agency's scheduling or reservation policies, practices, and
information in a highly visible location near the project and/or on their website; and the Agency
shall permit the public to schedule or reserve use of the completed project consistent with the
requirements of this Section. The Agency's duties under this Section will survive the
expiration or earlier termination of this Agreement.
9. GREEN BUILDING AND SUSTAINABLE DEVELOPMENT
King County is committed to promoting and using green building practices in construction
projects. Though not required, King County strongly encourages practices that conserve
resources, use recycled content materials, maximize energy efficiencies, and otherwise consider
environmental, health, and social benefits in the design and construction of a capital project.
10. INTERNAL CONTROL AND ACCOUNTING SYSTEM
The Agency shall establish and maintain a system of accounting and internal controls which
complies with applicable, generally accepted accounting principles, and governmental
accounting and financial reporting standards in accordance with Revised Code of Washington
(RCW) Chapter 40.14.
11. MAINTENANCE OF RECORDS
A. The Agency shall maintain accounts and records, including personnel, property, financial,
and programmatic records and other such records as may be deemed necessary by the
County to ensure proper accounting for all Agreement funds and compliance with this
Agreement.
B. These records shall be maintained for a period of six (6) years after the expiration or earlier
termination of this Agreement unless permission to destroy them is granted by the Office of
the Archivist in accordance with RCW Chapter 40.14.
C. The Agency shall inform the County in writing of the location, if different from the Agency
address listed on page one of this Agreement, of the aforesaid books, records, documents,
and other evidence and shall notify the County in writing of any changes in location within
ten (10) working days of any such relocation.
12. RIGHT TO INSPECT
King County reserves the right to review and approve the performance of Agency with regard
to this Agreement, and, at its sole discretion, to inspect or audit the Agency's records regarding
this Agreement and the Project upon reasonable notice during normal business hours.
13. COMPLIANCE WITH ALL LAWS AND REGULATIONS
The Agency, in cooperation and agreement with the owners of the Premises, shall comply with
all applicable laws, ordinances and regulations in using funds provided by the County,
including, without limitation, those relating to providing a safe working environment to
employees and, specifically, the requirements of the Washington Industrial Safety and Health
Act (WISHA); and, to the extent applicable, those related to "public works," payment of
prevailing wages, and competitive bidding of contracts. The Agency specifically agrees to
comply and pay all costs associated with achieving such compliance without notice from King
County; and further agrees that King County, does not waive this Section by giving notice of
demand for compliance in any instance. The Agency shall indemnify and defend the County
should it be sued or made the subject of an administrative investigation or hearing for a violation
of such laws related to this Agreement.
14. CORRECTIVE ACTION
A. If the County determines that a breach of contract has occurred or does not approve of the
Agency's performance, it will give the Agency written notification of unacceptable
performance. The Agency will then take corrective action within a reasonable period of
time, as may be defined by King County in its sole discretion in its written notification to
the Agency.
B. The County may withhold any payment owed the Agency until the County is satisfied that
corrective action has been taken or completed.
15. TERMINATION
A. The County may terminate this Agreement in whole or in part, with cause, at any time during
the Term of this Agreement, by providing the Agency ten (10) days advance written notice
of the termination.
B. If the termination results from acts or omissions of the Agency, including but not limited to
misappropriation, nonperformance of required services, or fiscal mismanagement, the
Agency shall return to the County immediately any funds, misappropriated or unexpended,
which have been paid to the Agency by the County.
C. Any King County obligations under this Agreement beyond the current appropriation year
are conditioned upon the County Council's appropriation of sufficient funds to support such
obligations. If the Council does not approve such appropriation, then this Agreement will
terminate automatically at the close of the current appropriation year.
16. FUTURE SUPPORTL!]TILITIES AND SERVICE
The County makes no commitment to support the services contracted for herein and assumes
no obligation for future support of the activity contracted for herein except as expressly set forth
in this Agreement. The Agency understands, acknowledges, and agrees that the County shall
not be liable to pay for or to provide any utilities or services in connection with the construction,
operation, maintenance, or use of the Project contemplated herein.
17. HOLD HARMLESS AND INDEMNIFICATION
The Agency agrees for itself, its successors, and -assigns, to defend, indemnify, and hold
harmless King County, its appointed and elected officials, and employees from and against
liability for all claims, demands, suits, and judgments, including costs of defense thereof, for
injury to persons, death, or property damage which is caused by, arises out of, or is incidental
to any use of or occurrence on the Project that is the subject of this Agreement, or the Agency's
exercise of rights and privileges granted by this Agreement, except to the extent of the County's
sole negligence. The Agency's obligations under this Section shall include:
A. The duty to promptly accept tender of defense and provide defense to the County at the
Agency's own expense;
B. Indemnification of claims made by the Agency's employees or agents; and
C. Waiver of the Agency's immunity under the industrial insurance provisions of Title 51
RCW, but only to the extent necessary to indemnify King County, which waiver has been
mutually negotiated by the parties.
In the event it is necessary for the County to incur attorney's fees, legal expenses or other costs
to enforce the provisions of this Section, all such fees, expenses and costs shall be recoverable
from the Agency.
In the event it is determined that RCW 4.24.115 applies to this Agreement, the Agency agrees
to protect, defend, indemnify and save the County, its officers, officials, employees and agents
from any and all claims, demands, suits, penalties, losses damages judgments, or costs of any
kind whatsoever for bodily injury to persons or damage to property (hereinafter "claims"),
arising out of or in any way resulting from the Agency's officers, employees, agents and/or
subcontractors of all tiers, acts or omissions, performance of failure to perform the rights and
privileges granted under this Agreement, to the maximum extent permitted by law or as defined
by RCW 4.24.115, as now enacted or hereafter amended.
A hold harmless provision to protect King County similar to this provision shall be included in
all Agreements or subcontractor Agreements entered into by Agency in conjunction with this
Agreement. The Agency's duties under this Section will survive the expiration or earlier
termination of this Agreement.
18. INSURANCE
A. Liability Insurance Requirements. Notwithstanding any other provision within this
Agreement, the Agency and it subcontractors shall procure and maintain coverage and limits
for no less than the following:
1. Commercial General Liability. Insurance Service "occurrence" form CG 00 01 (current
edition), to include Products -Completed Operations, insurance against claims for
injuries to persons or damages to property that may arise from or in connection with
activities under this Agreement. The insurance coverage shall be no less than One
Million Dollars ($1,000,000) combined single limit per occurrence, and Two Million
Dollars ($2,000,000) in the aggregate.
2. Automobile Liability. If activities require vehicle usage. Insurance Services form
number CA 00 01 (current edition), covering BUSINESS AUTO COVERAGE, Symbol
1 "any auto". If the grant includes the use of automobiles, the Limit of Liability shall be
no less than One Million Dollars ($1,000,000) per occurrence.
3. Workers CompensationlStop Gap. If the recipient or its contractor(s) has/have
employees. Statutory Workers Compensation coverage and Stop Gap Liability for a limit
no less than One Million Dollars ($1,000,000) per occurrence.
4. Professional_ Liability. If the grant includes the use of Professional Services. Professional
Liability coverage shall be no less than One Million Dollars ($1,000,000) per claim and
in the aggregate.
B. If the grant involves the construction of a capital project or involves the purchase of
equipment greater than Five Thousand ($5,000) in value, the Agency shall provide "All
Risk" Builders Risk or Property coverage for the full replacement value of the
project/property built/purchased. King County shall be listed as an additional Loss payee
as our interests may appear.
C. King County and its officers, officials, employees and agents shall be covered as additional
insured on Agency's and its contractor(s') commercial general liability insurance and, if
applicable, commercial auto liability insurance, with respect to liability arising out of
activities performed by the Agency and its contractors. Additional Insured status shall
include Products -Completed Operations.
D. To the extent of the Agency's or its contractor's negligence, their insurance respectively
shall be primary insurance with respect to the County, its officers, employees and agents.
Any insurance or self-insurance maintained by the County, and its officers, officials,
employees or agents shall not be subjected to contribution in favor of the Agency or its
contractors insurance, and shall not benefit either in any way.
The Agency's and its contractors' insurance shall apply separately to each insured against
whom a claim is made or a lawsuit is brought, subject to the limits of the insurer's liability.
E. Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except
by the reduction of the applicable aggregate limit by claims paid, until after thirty (30) days'
prior written notice has been given to and change in coverage accepted by King County.
F. The insurance provider must be licensed to do business in the State of Washington and
maintain a Best's rating of no less than A -VIII. Within five (5) business days of County's
request, Agency must provide a Certificate of Insurance and Additional Insured
Endorsement(s) (CG 20 10 11/85 or its equivalent) to the County. The Agency shall be
responsible for the maintenance of their contractors' insurance documentation.
G. If the Agency is a municipal corporation or an agency of the State of Washington and is
self-insured for any of the above insurance requirements, a certification of self-insurance
shall be attached hereto and be incorporated by reference and shall constitute compliance
with this Section.
H. The Agency's duties under this Section shall survive the expiration or earlier
termination of this Agreement. The Agency understands, acknowledges and agrees that
for the relevant period of public use set forth in Section 8, the Agency shall maintain
insurance and name the County as an additional insured, all of which shall be consistent
with the requirements of this Section.
19. ANTI -DISCRIMINATION
King County Code chapters 12.16, 12.17 through 12.18 apply to this Agreement and are
incorporated by this reference as if fully set forth herein. In all hiring or employment made
possible or resulting from this Agreement, there shall be no discrimination against any employee
or applicant for employment because of sex, age, race, color, creed, religion, national origin,
sexual orientation, gender identity or expression, marital status or the presence of any sensory,
mental, or physical disability unless based upon a bonafide occupational qualification, or age
except by minimum age and retirement provisions, and this requirement shall apply to but not
be limited to the following: employment, advertising, lay-off, or termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. No person
shall be denied or subjected to discrimination in receipt of the benefit of any services or activities
made possible by or resulting from this Agreement on the grounds of sex, race, color, creed,
national origin, religion, sexual orientation, gender identity or expression, age (except minimum
age and retirement provisions), marital status, or the presence of any sensory, mental, or physical
handicap. Any violation of this provision shall be considered a violation of a material provision
of this Agreement and shall be grounds for cancellation, termination or suspension in whole or
in part of this Agreement by King County and may result in ineligibility for further King County
agreements. [Community Partner Name] shall also comply with all applicable anti-
discrimination laws or requirements of any and all jurisdictions having authority.
20. CONFLICT OF INTEREST
KCC Chapter 3.04 (Employee Code of Ethics) is incorporated by reference as if fully set forth
hence, and the Agency agrees to abide by all conditions of said chapter. Failure by the Agency
to comply with any requirement of said KCC Chapter shall be a material breach of contract.
21. POLITICAL ACTIVITY PROHIBITED
None of the funds, materials, property, or services provided directly or indirectly under this
Agreement shall be used for any partisan political activity or to further the election or defeat of
any candidate for public office.
22. PROJECT MAINTENANCE: EQUIPMENT PURCHASE, MAINTENANCE, AND
OWNERSHIP
A. As between the County and the Agency, the Agency shall be responsible to operate and
maintain the completed project at its own sole expense and risk. The Agency shall maintain
the completed project in good working condition consistent with applicable standards and
guidelines. The Agency understands, acknowledges, and agrees that the County is not
responsible to operate or to maintain the project in any way.
B. The Agency shall be responsible for all property purchased pursuant to this Agreement,
including the proper care and maintenance of any equipment.
C. The Agency shall establish and maintain inventory records and transaction documents
(purchase requisitions, packing slips, invoices, receipts) of equipment and materials
purchased with Agreement funds. The Agency's duties under this Section shall survive
the expiration of this Agreement.
23. NOTICES
Whenever this Agreement provides for notice to be provided by one party to another, such notice
shall be in writing, and directed to the person specified in Section 4 of this Agreement. Any
such notice shall be deemed to have been given on the date of delivery, if mailed, on the third
(3rd) business day following the date of mailing; or, if sent by fax, on the first (1st) business
day following the day of delivery thereof by fax. Notice sent solely by e-mail shall be deemed
to have been given on the date of transmission. Either party may change its address, fax number,
email address, or the name of the person indicated as the recipient by notice to the other in the
manner aforesaid.
24. ASSIGNMENT
The Agency shall not assign any portion of rights and obligations under this Agreement or
transfer or assign any claim arising pursuant to this Agreement without the written consent of
the County. The Agency must seek such consent in writing not less than fifteen (15) days prior
to the date of any proposed assignment.
25. CONTRACT AMENDMENTS
This Agreement together with the attached exhibits expressly incorporated herein by reference
and attached hereto shall constitute the whole Agreement between the Parties. Either party may
request changes to this Agreement. No modifications or amendment of this Agreement shall be
valid or effective unless evidenced by an Agreement in writing signed by the Parties.
26. WAIVER OF DEFAULT
Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or
breach of any provision of the Agreement shall not be deemed to be a waiver of any other or
subsequent breach and shall not be construed to be a modification of the terms of the Agreement
unless stated to be such through written approval by the County, which shall be attached to the
original Agreement.
27. TAXES
The Agency agrees to pay on a current basis all taxes or assessments levied on its activities and
property, including, without limitation, any leasehold excise tax due under RCW Chapter
82.29A; PROVIDED, however, that nothing contained herein will modify the right of the
Agency to contest any such tax, and the Agency will not be deemed to be in default as long as
it will, in good faith, be contesting the validity or amount of any such taxes.
28. WASHINGTON LAVA+' CONTROLLING: WHERE ACTIONS BROUGHT
This Agreement is made in and will be in accordance with the laws of the State of Washington,
which will be controlling in any dispute that arises hereunder. Actions pertaining to this
Agreement will be brought in King County Superior Court, King County, Washington.
29. PARAGRAPH HEADINGS
The paragraph headings contained herein are only for convenience and reference and are not
intended to be a part of this Agreement or in any manner to define, limit, or describe the scope
or intent of this Agreement or the particular paragraphs to which they refer.
30. PUBLIC DOCUMENT
This Agreement will be considered a public document and will be available for inspection and
copying by the public.
31. LEGAL RELATIONS
Nothing contained herein will make, or be deemed to make, the County and the Agency a partner
of one another, and this Agreement will not be construed as creating a partnership or joint
venture. Nothing in this Agreement will create, or be deemed to create, any right, duty or
obligation in any person or entity not a party to it.
32. SINGULAR AND PLURAL
Wherever the context will so require, the singular will include the plural and plural will include
the singular.
33. PERMITS AND LICENSES
The Agency shall design, develop and construct the Project in accordance will all applicable
laws and regulatory requirements including environmental considerations, permitting
determinations, and other legal requirements. All activities and improvements shall be
performed by Agency at its sole expense and liability. The Agency shall, at its sole cost and
expense, apply for, obtain and comply with all necessary permits, licenses and approvals
required for the Project,
34. INTERPRETATION OF COUNTY RULES AND REGULATIONS
If there is any question regarding the interpretation of any County rule or regulation, the County
decision will govern and will be binding upon the Agency.
35. POLICE POWERS OF THE COUNTY
Nothing contained in this Agreement will diminish, or be deemed to diminish, the governmental
or police powers of the County.
36. ENTIRE AGREEMENT
This Agreement, including its attachments, constitutes the entire Agreement between the
County and the Agency. It supersedes all other agreements and understandings between them,
whether written, oral or otherwise.
KING COUNTY
FOR &K I ::-f�
King County Execu, ive
Date
AGENCY:
Signature
NAME {Phase type or print},4 itle
(h 'At -let
Date
City of Auburn — Game Farm Park -Field Lighting - Exhibit I
Sports Facilities Improvement Grant
Scope of Work
Organization Description
The Mission of the Auburn Parks Dept. is to "Protect the City of Auburn's natural beauty through a
vibrant system of parks, open space, and trails while enhancing the quality of life of our residents by
providing outstanding recreational and cultural opportunities. The City's Parks Department was founded
in 1969 and has developed into a comprehensive program of recreation, heritage and cultural arts
activities. The Department provides a diverse set of programs, but the programs that would benefit the
most from the proposed project are youth soccer and youth baseball/softball. Baseball/softball
participation has remained steady, but soccer numbers have increased significantly in recent years.
Project Summary
Grant funding will be used to add Musco LED lighting to field #4 at Game Farm Park. The park is the
most highly used sports complex in the City of Auburn's park system, with four softball fields and two
synthetic soccer fields. Three of the four softball fields currently have lighting so adding lights to field #4
would essentially increase the games that could be played during hours of darkness by 25%. Having all
four fields lighted at the park will allow for the City to attract larger softball tournaments, with more
games being able to be played at one site. Field #4 is currently used by youth softball and baseball
during spring and summer months. During the fall the lighted fields are also used to program youth
soccer practices and games, so the addition of another lighted field will provide some relief for City
facilities that are currently overused. The new system will allow for controlling lights to the entire park
remotely, reducing resources needed to manage the facility.
Equity & Community Impact
The 2015 Parks, Recreation and Open Space Plan identifies deficiencies in adopted level of service needs
for both youth softball/baseball fields and youth soccer. The level of service analysis identifies an unmet
need of 11 youth baseball/softball fields and two full sized soccer fields. The Game Farm Field #4 lighting
project will address both of these unmet needs with benefits to softball/baseball in spring and summer,
and soccer in the fall and winter. During the Park Plan update process staff engaged citizens through an
online parks survey, and numerous public meetings. Input gained from the public through the survey
and public meetings were used to address level of service needs identified by the public.
Nearly half of Auburn residents fall into the low or very low income categories, making it difficult for
many families to pay for recreational activities. Providing facilities and programs with a positive social or
recreational environment is seen as key to counteracting some of the negative behaviors and activities.
Low-income and minority populations are at greater risk of poor health status and poor access to
healthy living resources. The highly subsidized programs and activities offered by the City's Parks
Department provide low cost opportunities for low-income families to participate in sports leagues.
Participants of all ages and social classes benefit from facility improvements to our parks system,
especially capacity projects that increase recreational opportunities.
City of Auburn — Game Farm Park -Field Lighting - Exhibit I
Sports Facilities Improvement Grant
Project Management
The lighting equipment will be ordered in early 2018 upon the grant award timeline, and depending on
availability it is anticipated that the new system will be installed in May/June 2018. The City received an
estimate from Musco Lighting that includes all equipment and installation of the new lighting system.
Musco Lighting is a full service company that includes all aspects of the project from design to
installation. City staff provided the Musco representative with the dimensions of Field #4 so the
estimate that was received is site and project specific. Power is currently supplied to the site to service
the athletic fields at the park that are already lighted. The City will work with PSE to extend existing
electrical service in the park to the expanded location at Field #4. Extending power to the new lights is
outside of the scope of this project and is not included in the budget for this grant application.
City of Auburn - Game Farm Park -Field Lighting - Budget Exhibit II
Expense
Cost
YASG Grant
Request
Other
Funding
Committed
Description of Expense [Include Unit
Costs]
ARCHITECTURE, ENGINEERING, & PERMITS
ADMINISTRATION
Field Lighting and
Installation
$375,000
$150,000
$225,000
The project cost is based on a detailed
cost estimate received from the Musco
Lighting Company. The estimate
includes lighting equipment and
installation
CONSTRUCTION
& INSTALLATION
TOTAL
$375,000
$150,000
$225,000
City Funding for this project comes in
the form of Park Impact Fees
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kr Request for Taxpayer Identification number and Give form to King County.
KING COUNTY Certification Do not send to IRS.
SUBSTITUTE W-9
Name (as shown on Invoice)
City of Auburn
Business Type
❑ Association ❑ C -Corporation ❑ S -Corporation ❑ Disregarded Entity
❑ Division ❑r Government ❑ Individual
❑ Limited Liability Company: Enter tax classification (C=C -Corporation, S=S -Corporation, P=Partnership
❑ Non Profit ❑ Partnership ❑ Sole Proprietor ❑ Trust/Estate
Business Registration Information
Enter where you are registered to do business and the corresponding State Registration Number
State: WA
Purchasing Location Information
Physical Address
25 West Main Street
City, State, and Zip
Auburn, Wa 98001
Remittance Information
Remit Address (if different than above)
City, State, and Zip
Registration Number: 171-000-010
Tax Reporting Name and Tax Identification Number or Social Security Number
Enter your Tax reporting Name and address. The Tax Identification number provided must match the name
given on the "Tax Reporting Name" line. For individuals, this is your social security number (SSN).
Tax Reporting Name
City of Auburn
Tax Reporting Address
25 West main Street
Tax Reporting City, State, and Zip
Auburn, Wa 98001
Tax Identification Number, Em
Identification Number or Social Security Number:
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct tax reporting name and identification number.
2. 1 am a U.S. citizen, U.S. person or U.S. Business Entity.
3. 1 am not subject to backup withholding due to failure to report interest and dividend income.
4. 1 am exempt from FATCA reporting.
Certification instructions. If you are not a U.S. citizen, U.S. person or U.S. Business Entity, you must cross
out item 2 above. You will need to provide a completed King County W9 form as well as a copy of your W-8.
Sign Here ►
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Print Name of Siqner , i A \KA 01 C Date Signed
Version: 2 King County Substitute W9 Dated 2/2312015