HomeMy WebLinkAbout5436 RESOLUTION NO. 5436
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
ACCEPT ADDITIONAL FEDERAL GRANT FUNDS TO BE
ADMINISTERED THROUGH THE WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION FOR CP1819 A
STREET SE PRESERVATION PROJECT
WHEREAS, Resolution No. 5369, adopted by City Council on May 21, 2018,
accepted federal grant funds for CP1819 A Street SE Preservation project; and
WHEREAS, through emergency supplemental funding, the City was awarded
additional federal grant funding from the Puget Sound Regional Council ("PSRC") in the
amount of $310,610.00 to finance the construction phase of CP1819 A Street SE
Preservation project; and
WHEREAS, the additional federal funding received by PSRC will be administered
by the Washington State Department of Transportation ("WSDOT") and requires a 13.5%
local funding match; and
WHEREAS, the City has budgeted to meet the local funding match requirements;
and
WHEREAS, in conjunction with the additional federal grant funding received as part
of the emergency supplement, $450,000.00 of federal funding previously allocated to
CP1904 Auburn Way North Preservation Phase 3, will be transferred to CP1819 A Street
SE Preservation project; and
WHEREAS, since the CP1819 A Street SE Preservation project is fully funded, a
total of$760,610.00 in previously allocated arterial preservation funds for the project will
be transferred out of the project as follows:
Resolution No. 5436
June 7, 2019
Page 1
• $450,000.00 will be transferred to CP1904 Auburn Way North Preservation
Phase 3; and
• $310,610.00 will be transferred back to the local arterial preservation fund
balance; and
WHEREAS, it is in the best interest of the City to use the emergency supplemental
grant funding to finance the CP1819 A Street SE Preservation project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor is authorized to accept the additional federal grant funding
of $310,610.00 for the CP1819 A Street SE Preservation project. The Mayor is further
authorized to negotiate, finalize, and execute an amendment to the Local Agency
Agreement between the City and the Washington State Department of Transportation
("WSDOT"), in conformity with the WSDOT grant and in substantial conformity with the
grant agreement supplement template attached as Exhibit A. The Mayor is also
authorized to negotiate, finalize, and execute any further agreements consistent with
project and grant requirements as may be necessary for any and all future phases of
CP1819 A Street SE Preservation project, expending up to the total amount of the
supplemental grant.
Section 2. The Mayor is authorized to implement such other administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. This Resolution shall take effect and be in full force on passage and
signatures.
Dated and Signed this 11 day of (\ W , 2019.
Resolution No. 5436
June 7, 2019
Page 2
CITY OF AUBURN
•
A CY B' ` • , MAYOR
ATTEST: APPROVED AS TO FORM:
� lnu lir
Shawn Campbell, , City Clerk Steven L. Gross, City Attorney
Resolution No. 5436
June 7, 2019
Page 3
Washington State Transportation Building
'� Department of Transportation 310 Maple Park Avenue S.E.
P p PO.Box 47300
Olympia,WA 98504-7300
July 18, 2019 360-705-7000
TTY:1-800-833-6388
Ms. Ingrid Gaub www.wsdot.wa.gov
City Engineer
City of Auburn RECEIVED
25 West Main Street
Auburn, Washington 98001 JUL 2 2019
City cf Auburn
City of Auburn pu'Nic Works Dept
A Street SE Preservation
STPUL-1069(009)
FUND AUTHORIZATION
Dear Ms ub:
Enclosed for your information and file is a copy of Supplement Number 2 to Local Agency
Agreement LA-9397 for the above project between WSDOT and your agency.
This supplement modifies the funding for this project to the amounts shown below:
PHASE TOTAL FEDERAL SHARE
Construction $2,495,314 $1,553,000
All costs exceeding those shown on this agreement are the sole responsibility of your agency.
Any costs incurred after the Project Agreement End Date shown on the supplement are not
eligible for federal reimbursement. In addition, all eligible costs incurred prior to the End
Date must be billed within sixty (60) days of the End Date or they are ineligible for federal
reimbursement.
As a condition of authorization you must show continuous project progress through monthly
billings, until your project is complete. Failure to show continuous progress may result in
your project becoming inactive per 23 CFR 630.106(a) (5) and subject to de-obligation of all
federal funds and agreement closure.
You may proceed with the administration of this project in accordance with your WSDOT
approved Certification Acceptance agreement.
Sincerely,
Stephanie ax
Manager, Program Management
Local Programs
ST:jg:ml
Enclosure
cc: Mehrdad Moini,Northwest Region Local Programs Engineer, MS NB82-121
Washington State Local AgencyAgreementSupplement
Department of Transportation
Agency Supplement Number
City of Auburn 2
Federal Aid Project Number Agreement Number CFDA No. 20.205
STPUL-1069(009) ,LA 9397 (Catalog of Federal Domestic Assistance)
The Local Agency requests to supplement the agreement entered into and executed on June 19,2018
All provisions in the basic agreement remain in effect except as modified by this supplement.
The Local Agency certifies that it is not excluded from receiving Federal funds by a Federal suspension or debarment
(2 CFR Part 180).Additional changes to the agreement are as follows:
Project Description
Name A Street SE Preservation Length 0.95 mile
Termini 17th St. SE to E Main St.
Description of Work ✓ No Change
Reason for Supplement
To obligate the additional construction federal funds.
Are you claiming indirect cost rate? Yes ✓ No Project Agreement End Date December 31,2021
Does this change require additional Right of Way or Easements? Yes ✓ No Advertisement Date:May 1,2019
Estimate of Funding
Type of Work Previous (2) Estimated Total Estimated Agency Estimated)Federal
AgreementUSuppl. Supplement Project Funds Funds Funds
PE a.Agency 102,307.00 102,307.00 13,812.00 88,495.00
o
86.5 �� b.Other Agency Non-Participatin 83,853.00 83,853.00 83,853.00
Federal Aid c.Other 0.00
Participation 1,000.00 1,000.00 135.00 865.00
Ratio for PE d.State - ,
e.Total PE Cost Estimate(a+b+c+d) 187,160.00 0.00 187,160.00 97,800.00 89,360.00
Right of Way o f Agency 0.00
g.Other 0.00
Federal Aid h.Other 0.00
Participation 0 00 -
Ratio for RW i.State
j.Total R/W Cost Estimate(f+u+h+il 0.00 0.00 0.00 0.00 0.00
Construction
%.5 k.Contract 886,167.00 850,405.00 1,736,572.00 234,437.00 1,502,135.00
I.Other Contract Non-Participating 1,302,004.00 -624,262.00 677,742.00 6667Wr1-e8
,m.Other 0.00 1/77 7''Z `.
Federal Aid
n.Other Agency Non Participating 51,099.00 -28,902.00 22,197.00 22,197.00
Participation 28,901.00 28,902.00 57,803.00 7,803.00 50,000.00
Ratio for CN o,Agency _
p,State 1,000.00 1,000.00 135.00 314865.00
q.Total CN Cost Estimate(k+i+m+n+c+o) 2,269,171.00 226,143.00 2,495,314.00 +39;45+90 1,553,000.00
r.Total Project Cost Estimate(e+i+ol 2,456,331.00 226,143.00 2,682,474.00 1,02Q, Jl00 1,642,360.00
The Local Agency further stipulates that pursuant to said Title 23, regulations and policies anceproc6du nd as a
condition to payment of the Federal funds obligated, it accepts and will comply with the applicable provisions.
Agency Official Washington Sta Department f Transportation
ByKOM#K150140.14 By . ~c
Title IDirector, Local ogram
APPROVED AS TO FORM Date Executed ,
9
DOT Form 140-041 °� 2�i
Page 1
Revised 03/2019
-�.---> ,.fir' `—E\-
Agency Supplement Number
City of Auburn 2
Federal Aid Project Number Agreement Number CFDA No. 20.205
STPUL-1069(009) LA 9397 (Catalog of Federal Domestic Assistance)
VI. Payment and Partial Reimbursement
The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid
by the Agency and by the Federal Government. Federal funding shall be in accordance with the Federal Transportation
Act, as amended, 2 CFR Part 200.The State shall not be ultimately responsible for any of the costs of the project.The
Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal
Government. Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal
participation in this project.
The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws.
The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred
costs. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead
shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with
the regulations outlined in 2 CFR Part 200- Uniform Admin. Requirements, Cost Principles and Audit Requirements for
Federal Awards, and retained for audit.
The State will pay for State incurred costs on the project. Following payment,the State shall bill the Federal Government
for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly
allocable to this project. The State shall bill the Agency for that portion of State costs which were not reimbursed by the
Federal Government(see Section IX).
VII.Audit of Federal Consultant Contracts
The Agency, if services of a consultant are required, shall be responsible for audit of the consultant's records to determine
eligible federal aid costs on the project.The report of said audit shall be in the Agency's files and made available to the
State and the Federal Government.
An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental
auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United
States; WSDOT Manual M 27-50, Consultant Authorization, Selection, and Agreement Administration; memoranda of
understanding between WSDOT and FHWA; and 2 CFR Part 200.501 -Audit Requirements.
If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred, the
Agency shall reimburse the State for the amount of such overpayment or excess participation.
IX. Payment of Billing
The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project(e.g.,
State force work, project cancellation, overpayment, cost ineligible for federal participation, etc.)is not made to the State
within 45 days after the Agency has been billed, the State shall effect reimbursement of the total sum due from the regular
monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No additional Federal project funding will be
approved until full payment is received unless otherwise directed by the Director, Local Programs.
Project Agreement End Date-This date is based on your projects Period of Performance (2 CFR Part 200.309).
Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement.All eligible costs
incurred prior to the Project Agreement End Date must be submitted for reimbursement within 90 days after the Project
Agreement End Date or they become ineligible for federal reimbursement.
VIII. Single Audit Act
The Agency, as a subrecipient of federal funds, shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as
well as all applicable federal and state statutes and regulations.A subrecipient who expends$750,000 or more in federal
awards from all sources during a given fiscal year shall have a single or program-specific audit performed for that year in
accordance with the provisions of 2 CFR Part 200.501. Upon conclusion of the audit, the Agency shall be responsible for
ensuring that a copy of the report is transmitted promptly to the State.
XVII. Assurances
Local Agencies receiving Federal funding from the USDOT or its operating administrations (i.e., Federal Highway
Administration, Federal Transit Administration, Federal Aviation Administration)are required to submit a written policy
statement, signed by the Agency Executive and addressed to the State, documenting that all programs, activities and
services will be conducted in compliance with Section 504 and the Americans with Disabilities Act(ADA).
DOT Form 140-041 Page 2
Revised 03/2019
A Street SE Preservation Project - (East Main St to 17th St SE)
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Printed Date:5/4/2016 N
Map Created by City of Auburn eGIS 1
Information shown is for general reference
purposes only and does not necessarily W —.A.,....._ E
represent exact geographic or cartographic /\
data as mapped.The City of Auburn makes no
warranty as to its accuracy.
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