HomeMy WebLinkAbout08-26-2019 Minutes City Council Study Session Finance,
Technology and Economic Development
* * Special Focus Area
CITY OF _ * August 26, 2019 - 5:30 PM
RN City Hall Council Chambers
MINUTES
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I. CALL TO ORDER
Deputy Mayor Peloza called the meeting to order at 5:30 p.m. in the Council
Chambers of Auburn City Hall, 25 West Main Street in Auburn.
A. Roll Call
Councilmembers present: Deputy Mayor Bill Peloza, Bob Baggett, Larry
Brown, Claude DaCorsi, John Holman, Yolanda Trout-Manuel and Largo
Wales.
Mayor Nancy Backus and the following department directors and staff
members were present: City Attorney Steve Gross, Director of
Administration Dana Hinman, Director of Human Resources and Risk
Management Candis Martinson, Director of Public Works Ingrid Gaub,
Director of Community Development Jeff Tate, Director of Parks,Arts,
and Recreation Daryl Faber, Director of Innovation & Technology David
Travis, Right-of-Way Specialist Amber Price, Real Property Analyst Josh
Arndt, Chief of Police Bill Pierson, Police Commander Daniel O'Neil,
Police Commander David Colglazier, and Deputy City Clerk Teresa
Mattingly.
II. ANNOUNCEMENTS, REPORTS,AND PRESENTATIONS
There was no announcement, report or presentation.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Draft Ordinance No. 6727 (Gaub) (5 Minutes)
An Ordinance of the City Council of the City of Auburn, Washington, granting New
Cingular Wireless PCS, LLC, a franchise for wireless telecommunications facilities
Specialist Price presented Council with an update on Draft Ordinance No.
6727 regarding New Cingular Wireless PCS, LLC's application for a
Franchise Agreement to construct a small wireless facilities network within
the City's right-of-way. She discussed what services would be provided,
location of facilities, license agreement requirements for using City owned
poles, the City's review and permitting process, and the next step which
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includes a Public Hearing on September 3, 2019.
Council discussed Franchise Agreement fees, who is responsible for tree
trimming around the poles and wireless facilities and how other cities
handle Franchise Agreements.
Specialist Price and Director Gaub advised Council that the City charges
an application fee, Franchise renewal fees, and recovers annual
administrative costs, which includes actual staff time.
B. One Stop Shop Approach (Hinman)(20 Minutes)
Discussion on future homeless and human services in Auburn
Director Hinman presented Council with an update on the One Stop Shop
approach and discussed the importance and benefits of providing services
to disadvantaged members of our community at one convenient location.
She also discussed potential services, service providers, the proposed
lease terms and negotiation process for an existing building at 2802-2818
Auburn Way North,Aubum's vision for the resource center and the next
steps which include, obtaining funding partners and tenants.
Council discussed how 2802-2818 Auburn Way North is zoned, potential
clients, tenants and services, and the benefits of having the resource
center at this location.
Director Tate advised Council that 2802-2818 Auburn Way North is zoned
heavy commercial and meets all zoning requirements.
C. 2019 Fireworks Report(Pierson) (20 Minutes)
Chief Pierson and Commander O'Neil presented Council with a review of
the 2019 Fireworks and discussed the 2019 objectives, staffing, calls for
service, calls by district, number of arrests and reports made from June
through July 5th, the year end results and the plan for 2020.
Council discussed their concerns about the number of complaints they
receive from their neighbors regarding illegal fireworks, the hold time when
calling 911, and police response time. Council also discussed the option
of extending the hours of the discharge area or moving it to a less
congested area, banning fireworks in Auburn, and ways to educate the
public on the dangers of fireworks.
Council requested a report on which neighboring cities ban fireworks and
their 2019 year end results.
IV. FINANCE, TECHNOLOGYAND ECONOMIC DEVELOPMENT DISCUSSION ITEMS
A. IT Update (Travis)(20 Minutes)
Councilmember Wales presided over this section of the meeting.
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Director Travis provided Council with an update on IT and discussed the
changes they have made within their department including; creating a
Business Success Team, Technical Services Team, and a temporary
Project Lead position. He also discussed the progress they have made on
automating several processes, such as the new employee on-boarding,
and reviewed major active projects
Council discussed the option of providing an onboarding class for new
Councilmembers, the number of IT employees, the new email system and
discussed how secure the City of Aubum's overall system is.
Director Travis advised Council that he feels that we are in a better place
as far as security goes, but things change everyday, so IT is continually
working on security updates.
V. OTHER DISCUSSION ITEMS
There was no other discussion.
VI. NEW BUSINESS
There was no new business.
VII. MATRIX
A. Matrix
Council discussed the Matrix and changed the date on the Fireworks
Update to TBD. No other changes were made.
VIII.ADJOURNMENT
There being no further discussion, the meeting was adjourned at 6:57 p.m.
APPROVED this 16th day of September, 2019.
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BILL PELOZA, DEPUTY MAYOR Teresa Mattingly, Deputy 4, C -rk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.aubumwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
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