HomeMy WebLinkAbout11-06-2019 Agenda (2)Planning Commission Meeting
Nov ember 6, 2019 - 7:00 P M
City Hall
A GE NDA
I .C AL L T O O RD E R
A .RO L L C AL L/E S TAB L I S HM E NT O F Q UO RUM
B .P L E D G E O F AL L E G I ANC E
I I .AP P RO VAL O F M INUT E S
A .October 8, 2019 Draft Minutes from the P lanning Commission Regular Meeting
I I I .P UB L I C HE ARI NG S
A .C PA19-0002 – Comprehensive P lan A mendment
P ublic hearing for Policy and Text A mendment #5 regarding the City of Auburn’s
Capital Facilities P lan 2020-2025 update.
I V.O T HE R B US I NE S S
V.C O M M UNIT Y D E V E L O P M E NT RE P O RT
Update on Community Development Services activities.
V I .AD J O URNM E NT
The City of Auburn Planning Commission is a seven member advisory body that provides
recommendations to the Auburn City Council on the preparation of and amendments to land
use plans and related codes such as zoning. Planning Commissioners are appointed by the
Mayor and confirmed by the City Council.
Actions taken by the Planning Commission, other than approvals or amendments to the
Planning Commission Rules of Procedure, are not final decisions; they are in the form of
recommendations to the city council which must ultimately make the final decision.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
October 8, 2019 Draft Minutes from the Planning Commission
Regular Meeting
Date:
October 28, 2019
Department:
Community Development
Attachments:
Draft Minutes October 8, 2019
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Planning Commission review and approve the October 8, 2019 regular meeting minutes.
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:Dixon
Meeting Date:November 6, 2019 Item Number:
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PLANNING COMMISSION
October 8, 2019
DRAFT MINUTES
I. CALL TO ORDER
Chair Roland called the regular meeting to order at 7:00 p.m. in Council Chambers at
City Hall, located at 25 West Main Street, Auburn, Washington.
a.) ROLL CALL/ESTABLISHMENT OF QUORUM
Commissioners present: Chair Roland, Vice-Chair Lee, Commissioner Mason,
Commissioner Moutzouris, Commissioner Stephens, Commissioner Khanal.
Staff present: Planning Services Manager Jeff Dixon, Senior Planner Thaniel Gouk,
Senior Planner Anthony Avery, Senior Planner Dustin Lawrence, Senior Transportation
Planner Cecile Malik, Administrative Assistant Jennifer Oliver.
Members of the public present: Jeffrey Grose, Auburn School District; Cindi Blansfield,
Auburn School District; Sally McLean, Federal Way Public School District.
b.) PLEDGE OF ALLEGIANCE
II. APPROVAL OF MINUTES
A. August 7, 2019 – Regular Meeting Minutes
Commissioner Stephens moved and Vice Chair Lee seconded to approve the
minutes from the August 7, 2019 meeting as written.
MOTION CARRIED UNANIMOUSLY. 6-0
B. September 4, 2019 – Regular Meeting Minutes
Commissioner Stephens moved and Commission Khanal seconded to approve the
minutes from the September 4, 2019 meeting as written.
MOTION CARRIED UNANIMOUSLY. 6-0
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PLANNING COMMISSION MEETING MINUTES October 8, 2019
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III. PUBLIC HEARING
A. 2019 Comprehensive Plan Amendment Changes
Conduct public hearing on the first set of 2019 Annual Comprehensive Plan
Amendments. The docket was previously discussed on September 4, 2019.
Senior Planner Anthony Avery reviewed the docket and provided an
overview of the 2019 Comprehensive Plan Amendments listed below and
reviewed the background and supporting documents provided for the
amendments. Staff explained that with audience members in
attendance for specific items, the order of agenda items could be
adjusted as follows at the preference of the Commission:
CITY – Initiated – CPA19-0002
• P/T #1 – Auburn School District 2019-2025 Capital Facilities Plan
• P/T #3 – Federal Way School District 2020 Capital Facilities Plan
• P/T #4 – Kent School District 2018/2019 – 2024/2025 Capital
Facilities Plan
• P/T #2 – Dieringer School District 2020-2025 Capital Facilities
Plan
PRIVATE – Initiated – CPA19-0001
• CPM #3- Auburn School District Elementary #16 Comp Plan
Amendments & Re-zone to change four parcels, totaling
approximately 10.55 acres, from “Single-Family” to “Institutional”
and to re-zone from “R-5 Residential” to “I-Institutional.”
CITY – initiated – CPA19-0002
• P/T#5 – Incorporated of City of Auburn 2020-2025 Capital
Facilities Plan
• P/T #6 – Amend text of Volume 5, Transportation Element of
Comprehensive Plan-various changes.
• P/T #7 – Amend text in Volume 1, “Land Use Element”, item
number LU-133, to change the title of the “M St SE” to “M St
SE/NE”. The same change is being made as a map amendment
to Map 1.3, “Designated Areas.:
• CPM #1 – Change the Comprehensive Plan Map, “Designated
Areas, and Map #1.3” to change the text of the boundary
identified as “M St SE” to “M St SE/NE” to reference both
directional consistent and in conjunction with P?T #7.
• CPM #2 – Within the city’s Comprehensive Plan, Land Use
Element, Map No. 1.1, change the designation zoning and land
use designation, to “I”, Industrial.
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CITY – INITIATED – CPA19-0002
P/T #1 Auburn School District 2019-2025 Capital Facilities Plan
Chair Roland opened the public hearing on P/T #1 at 7:11 p.m. and called for testimony
from the proponent.
Cindy Blansfield – Associate Superintendent Auburn School District, 915 4th St NE
Auburn, WA 98001. Ms. Blansfield testified and offered to further explain the contents of
their Capital Facilities Plan including the following: Starting in 2012, Auburn Schools
grew rapidly. From 2012 to 2019 there has been an increase in enrollment by 19%.
Resulting in 2,704 students. Of the 2,704 students, 1,410 are elementary students,
which equals more than two elementary schools; 725 are middle school students which
equals almost a full middle school facility and 569 are high school students which
represents almost a half of a high school. The Auburn School District Capital Projects
Department has been working hard to accommodate the growth that has been taking
place in the City of Auburn to house these students. The Auburn School District has
provided the City with its annually updated Capital Facilities Plan (CFP) covering from
2020-2025. The CFP was prepared by the District staff and adopted by the Auburn
School District School Board of Directors on June 24, 2019 and has been subject to
separate SEPA review and a Determination of Non- Significance (DNS) prepared by the
District. Information contained in the School District CFP serves as the basis for the
City’s collection of school impact fees on behalf of the school district.
A review of the Auburn School District’s updated Capital Facilities Plan indicates the
District is requesting a change in the fee obligations. The net fee obligation for single-
family dwellings is proposed to be $6,905.31, an increase of $1,189.63 and the
requested fee for multiple-family dwellings is $14,667.45, an increase of $10,179.02.
Chair Roland invited the public forward for testimony for and against P/T #1 three times.
With no other testimony, Chair Roland closed the public hearing at 7:18 PM.
With no other questions from the Commission, the Commission deliberated.
Commissioner Moutzouris moved and Commissioner Khanal seconded to
recommend inclusion of P/T #1, the Auburn School District Capital Facilities
Plan 2019-2025 into the City’s Comprehensive Plan.
Motion Approved 6-0
PT #3 – Federal Way School District 2020 Capital Facilities Plan
Chair Roland opened the public hearing on P/T #3 at 7:20 p.m. and called for testimony
from the proponent.
Sally McLean – Chief Finance and Operations Officer Federal Way School District,
33330 8th Ave S Federal Way, WA 98003
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Ms. McLean explained the Federal Way School District has provided the City with its
annually updated Capital Facilities Plan 2020. The CFP was adopted by the Federal
Way School District School Board July 23, 2019 by Resolution No. 2019-27. The CFP
has been subject to separate SEPA review and a DNS prepared by the District.
Information contained in the School District CFP serves as the basis for the City’s
collection of school impact fees on behalf of the school district.
A review of the Federal Way School District’s updated Capital Facilities Plan indicates
the District is requesting a change in the fee obligations. The net fee obligation for
single-family dwellings is proposed to be $5,035.00, representing a decrease of
$2,186.00 and the requested fee for multi-family dwellings is $20,768.00, an increase of
$1,314.00.
The Commission asked for verification that there was only one school within the City
limits of Auburn that is in the Federal Way School District. Ms. McLean confirmed that
Meredith Hill Elementary is in the only school located within the City limits of Auburn.
Chair Roland invited the public forward for testimony for and against P/T #3 three times.
With no other testimony, Chair Roland closed the public hearing at 7:24 PM.
With no other questions from the Commission, the Commission deliberated.
Vice Chair Lee moved and Commissioner Stephens seconded to recommend approval
of the Federal Way School District 2020 Capital Facilities Plan to be moved forward to
City Council.
Vice Chair Lee moved and Commissioner Stephens seconded to recommend
inclusion of P/T #3, the Federal Way School District 2020 Capital Facilities Plan
into the City’s Comprehensive Plan.
Motion Approved 6-0
PT #4 - Kent School District 2018-2019 -2024/2025 Capital Facilities Plan
Chair Roland opened the public hearing on P/T #4 at 7:25 p.m. and called for testimony
from the proponent. No members from the Kent School District attended the meeting.
The Commission and Staff Discussed how many schools from the Kent School District
were in Auburn. Staff confirmed there are no Kent district schools in the City.
The Commission asked if any Auburn residents attended Kent Schools and Staff was
not aware of the answer but that possibly there could be some students in the northern
extent of Auburn that overlaps into the Kent district.
A review of the Kent School District’s updated Capital Facilities Plan indicates the
District is requesting a change in the fee obligations. The net fee obligation for single-
family dwellings is proposed to be $5,554.00, representing an increase of $157.00 and
the requested fee for multi-family dwellings is $2,345.00, an increase of $66.00.
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Chair Roland invited the public forward for testimony for and against P/T #4 three times.
With no other testimony, Chair Roland closed the public hearing at 7:27 PM.
Vice Chair Lee moved and Commissioner Moutzouri seconded to recommend
inclusion of P/T #4, Kent School District 2018/2019-2024/2025 Capital Facilities
Plan into the City’s Comprehensive Plan.
Motion Approved 6-0
PT #2 - Dieringer School District 2020-2025 Capital Facilities Plan
Chair Roland opened the public hearing on P/T #2 at 7:28 p.m. and called for testimony
from the proponent. No members from the Dieringer School District attended the
meeting.
The Commission stated that they were concerned that Dieringer School District has not
had a representative attending a Public Hearing on their Capital Facilities Plan in the
past years. This makes it difficult to have questions answered. The Commission asked
Staff to make a recommendation for a school district representative to attend. Planning
Services Manager Jeff Dixon confirmed that Staff always provides each district with
advance notice of the public hearing including a copy of the staff report in advance of the
public hearing to have an opportunity for them to attend.
A review of the Dieringer School District’s updated Capital Facilities Plan indicates the
District is requesting a change in the fee obligations. The net fee obligation for single-
family dwellings is proposed to be $7,729, an increase of $4,513.00 and the requested
fee for multiple family dwellings is $3,514.00; an increase of $3,064.00.
Chair Roland invited the public forward for testimony for and against P/T #2 three times.
With no other testimony, Chair Roland closed the public hearing at 7:32 PM.
Commissioner Stephens moved and Commissioner Khanal seconded to
recommend inclusion of P/T #2, Dieringer School District 2020-2025 Capital
Facilities Plan into the City’s Comprehensive Plan.
Motion Approved 6-0
PRIVATE –INITIATED– CPA19 -0001
CPM #3 - Auburn School District Elementary #16 Comprehensive Plan Amendment
& Re-Zone to change four parcels, totaling approximately 10.55 acres, from
“Single-Family” to “Institutional” and to re-zone from “R-5, Residential” to “I,
Institutional.”
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Chair Roland opened the public hearing on CPM #3 at 7:33 p.m. and called for
testimony from the proponent
Jeffrey Grose – Auburn School District Capital Projects Executive Director, 915 4th St NE
Auburn, WA 98002
The Comprehensive Plan Map Amendment application seeks to change the
comprehensive plan map designation of King County parcel numbers 8946700210,
0421059053, 0421059063, and 0421059015 from the current designation of “Single-
Family” to “Institutional”.
The Applicant also seeks to change the zoning classification of the same parcels from
“R-5 Residential, Five Dwelling Units per Acre” to “I, Institutional District”. The Applicant
identifies in the environmental checklist application that this is a non-project action.
The Comprehensive Plan Amendment and related rezoning have been requested for the
purpose of construction of a new public elementary school to meet student demand.
Chair Roland invited the public forward for testimony for and against CPM # 3 three
times. With no other testimony, Chair Roland closed the public hearing at 7:39 PM.
Commissioner Moutzouris moved and Commissioner Mason seconded to recommend
inclusion of CPM #3 Auburn School District Elementary #16 Comprehensive Plan
Amendment & Re-Zone to change four parcels, totaling approximately 10.55 acres, from
“Single-Family” to “Institutional” and to re-zone from “R-5, Residential” to “I, Institutional.”
into the City’s Comprehensive Plan.
Motion Approved 6-0
CITY -INITIATED – CPA19-0002
P/T #5 - Incorporation of City of Auburn 2020-2025 Capital Facilities Plan
Chair Roland opened the public hearing on P/T #5 at 7:42 p.m. and called for testimony
from the proponent.
A Capital Facilities Plan is one of the comprehensive plan elements
required by the Washington State Growth Management Act (GMA) (RCW
36.70A). The GMA requires that a capital facilities plan include an inventory
of existing capital facilities (showing locations and capacities), a forecast of
future needs for such capital facilities, proposed locations and capacities of
new or expanded capital facilities, and a minimum of a six-year plan to
finance capital facilities with identified sources of funding. The proposed
City of Auburn 6-year Capital Facilities Plan 2020-2025 satisfies the GMA
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requirements for a capital facilities element as part of the Comprehensive
Plan.
The City of Auburn 6-year Capital Facilities Plan 2020-2025 is proposed to
be incorporated by reference in the Comprehensive Plan, Capital Facilities
Element (Volume No. 3).
The Commission commented that they thought in the past, City staff members
have been present at the meeting representing the various city projects listed in
the Capital Facilities Plan. Staff commented that other department staff have not
been present for this subject. However, staff have appeared for other types of
Annual Comprehensive Plan amendment subjects; not generally for the Capital
Facilities Plan (CFP). The only other Dept. staff person who has attended is
Consuelo Rogel, Financial Analyst from the Finance Dept. However, she is
responsible for assembling the document and relying on input from all other City
Departments and she does not have a thorough knowledge about all the
projects. The Commission expressed concern about acting on the CFP without
the opportunity to get questions answered. To address this concern, staff asked
if there were any particular projects or questions that the Commission could
identify and staff would try and get answers or representatives available for the
Commission. There were no specific questions. A Commissioner pointed out
that if there were public at the meeting, the public would benefit from staff
presentations, as well. Staff added that in future years, staff can do a better job
of disseminating the CFP information to the Commission and earlier. The
Commission asked about their options in moving forward on the CFP. Planning
Services Manager Jeff Dixon explained that the Commission could make a
recommendation, or that the Commission could continue the Public Hearing on
this matter to the November 6, 2019 meeting, to allow the Commission to give
additional opportunity to review and consider.
Vice Chair Lee moved and Commissioner Khanal seconded to continue the Public
Hearing for P/T #5 on incorporation of City of Auburn 2020-2025 Capital Facilities Plan
to the November 6, 2018 regular meeting.
Motion Approved 6-0
PT # 6 – Amend text of Volume 5, Transportation Element of Comprehensive Plan-
various changes.
Chair Roland opened the public hearing on P/T #6 at 7:58 p.m. and called for testimony
from the proponent.
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Cecile Malik – Senior Transportation Planner, City of Auburn
Ms. Malik offered to summarize the changes to the City’s Transportation Plan.
She described that since the last major Comprehensive Transportation Plan
update in 2015, the City of Auburn has completed multiple projects related to
active mobility, traffic safety, and transportation network maintenance. This
proposed text amendment will update timing, projects completed in the previous
four years, and funding sources for programs that have been changed since 2015.
A more notable change is related to Equestrian facilities. These have been
identified as a recreational use, and the policies for such facilities will be
transferred from the Transportation Plan to the Parks, Recreation, and Open
Space Plan.
Other main changes to the Comprehensive Plan document include:
• Incorporate new language required by state and federal law;
• Update the current transit service information;
• Incorporate recent private development;
• Update to include capital projects completed since 2015;
• Update TIP information/project list;
• Update maps as needed to reflect current data and conditions; and
• Additional minor changes related to grammar, punctuation, word choice, etc.
Chair Roland invited the public forward for testimony for and against P/T #6 three times.
With no other testimony, Chair Roland closed the public hearing at 8:00 p.m.
Vice Chari Lee moved and Commissioner Moutzouris seconded to recommend inclusion
of PT # 6 – Amend text of Volume 5, Transportation Element of Comprehensive Plan-
various changes into the City’s Comprehensive Plan.
Motion Approved 6-0
P/T #7 – Amend text in Volume 1, “Land Use Element,” item number LU-133, to
change the title of the “M St SE” to “M St SE/NE”. The same change is being made
as a map amendment to Map 1.3, “Designated Areas.”
CPM #1 – Change the Comprehensive Plan Map, “Designated Areas, and Map
#1.3” to change the text of the boundary identified as “ M St SE” to “M St SE/NE”
to reference both directional consistent and in conjunction with P/T #7.
Chair Roland opened the public hearing on P/T #7 and CPM #1 at 8:03 p.m. and called
for testimony from the proponent.
The Land Use Element (Volume No. 1) of the Comprehensive Plan at Page LU-133
discusses “Designated Areas.” The boundary of the designated area along M Street
traverses Main Street, meaning the boundary of the designated area exists along both M
Street SE and M Street NE. The proposed text change reflects this distinction. This can
be identified as a minor text change.
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Chair Roland invited the public forward for testimony for and against P/T #7 and CPM #1
three times. With no other testimony, Chair Roland closed the public hearing at 8:04
p.m.
Commissioner Khanal moved and Vice Chair Lee seconded to recommend inclusion of
PT # 7 Amend text in Volume 1, “Land Use Element,” Policy number LU-133, to change
the title of the “M St SE” to “M St SE/NE”, as well as a map amendment CPM #1 to
change Map 1.3, “Designated Areas” into the City’s Comprehensive Plan.
Motion Approved 6-0
CPM #2 – Within the City’s comprehensive plan, Land Use Element, Map No. 1.1,
change the designation of a portion of Parcel No. 2721059012 from split
designation of “Single Family Residential” to “I,” Institutional and the
corresponding rezoning.
Senior Planner Avery recounted the recent history of approval for the
construction of a communications tower that was authorized by
administrative decision on December 5, 2018, subjecting the parcel to
the requirements of the majority segment's zoning, I, Institutional. A
corresponding Zoning Code Text Amendment (ZOA18-0001) (Ord No.
6716) considered by the Planning Commission and subsequently
approved, amended the code to address the use of emergency
communications facilities as an allowed land use.
The proposed action changes the land use designation of the western
portion of Parcel No. 2721059012 from “Single Family Residential” to
“Institutional,” and the zoning from "R-5, Residential" to "I, Institutional"
to reflect the zoning and land use of the larger portion of the parcel. The
re-zone has been assigned case number REZ19-0003. This action
increases consistency with the land use being constructed of an
emergency communications facility.
Chair Roland opened the public hearing on CPM #2 at 8:06 p.m. and called for
testimony from the proponent.
Chair Roland invited the public forward for testimony for and against CPM #3 three
times. With no other testimony, Chair Roland closed the public hearing at 8:06 p.m.
Commissioner Stephens moved and Vice Chair Lee seconded to recommend inclusion
of CPM #2 – Within the City’s comprehensive plan, Land Use Element, Map No. 1.1,
change the designation of a portion of Parcel No. 2721059012 from split designation of
“Single Family Residential” to “I,” Institutional and the corresponding rezoning, into the
City’s Comprehensive Plan.
Motion Approved 6-0
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B. Shoreline Master Program (SMP) Periodic Update and Associated Update to
the Critical Areas Ordinance (CAO).
Updates to the City's SMP for consistency with current laws and rules.
Updates to the City's CAO for regulations relating to wetlands, streams, their
buffers, aquifer recharge areas, and other associated updates.
Chair Roland opened the public hearing on SMP/CAO Updates at 8:08 p.m. and
called for testimony from the proponent.
Senior Planner Thaniel Gouk presented the staff report to the Planning Commission.
The City’s Shoreline Master Program (SMP) was last updated in 2009 and initially
adopted in 1974. Per RCW 90.58.080, the City is required to periodically update its
SMP every eight years in response to changes in State laws and rules since 2009.
The SMP governs development that may be allowed within 200 ft. of the “ordinary
high water mark” of the Green and White Rivers (termed “Shorelines of the State”)
along with other contiguous areas. Regulation and administration of the SMP is a
shared jurisdictional responsibility between the City and the WA State Department of
Ecology (Ecology).
In summary, the proposed amendments to the SMP include updates to the following:
Definitions; Removal of the critical areas regulations from the SMP (referencing
Chapter 16.10 ACC instead); Regulations for nonconforming structures/uses/lots;
Adding a “modest home provision” for nonconforming lots, and removing the
duplicative administrative and permitting procedures from City Code (Chapter 16.08
ACC) and retaining them within the separate SMP document.
Exhibit 2 includes the complete strikeout-underline version of the proposed changes
to the SMP.
In addition to the updates to the SMP, associated updates are also required for the
City’s Critical Areas Ordinance (CAO) which were identified by WA State Dept. of
Ecology (ECY) as well as the WA State Dept. of Health (DOH).
In summary, the proposed CAO amendments include updating the following:
Methodology used for wetland ratings/classifications; Stream classification system;
Wetland and stream buffer width standards; Wetland replacement ratios, and
Regulations pertaining to Critical Aquifer Recharge Areas.
Exhibit 3 includes the complete strikeout-underline version of the proposed changes
to the CAO.
Exhibit 4 includes the maps of the proposed updates to the City’s Critical Aquifer
Recharge Areas. This map would replace the current version utilized by staff but that
is not part of the document.
Planner Gouk pointed out that the Planning Commission has reviewed these
subjects at various meetings.
Beginning in July of 2018, the Planning Commission (PC) has participated in
discussions with City Staff on these updates on nine separate occasions. The
documentation from these meetings have been available on the City’s dedicated
SMP update webpage at www.auburnwa.gov/smp as well as within the PC agenda
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packets. At the July 3, 2019 meeting, the PC requested Staff to proceed with holding
a public hearing on the proposed updates.
Staff informed the Commission that a change had been made to the strike through
and underline code in response to discussion and direction at the last meeting. This
change conditionally allows septic systems near Group A Well systems. Staff
completed more research with the Department of Health and different jurisdictions.
Staff proposed that the City of Auburn would go with a similar methodology as used
in Unincorporated King County, which will be more of a scientific method. The
Commission asked what areas of Auburn have shared wells that would be affected.
Staff confirmed the main areas of the city affected would be the Northeast and
Southeast portion of Auburn.
Chair Roland invited the public forward for testimony for and against the updates to
the SMP/CAO three times. With no other testimony, Chair Roland closed the public
hearing at 8:19 p.m.
Commissioner Moutzouris moved and Commissioner Khanal seconded to
recommend approval of the Updates to the City's SMP for consistency with current
laws and rules. Updates to the City's CAO for regulations relating to wetlands,
streams, their buffers, aquifer recharge areas, and other associated updates forward
to City Council.
Motion Approved 6-0
IV. OTHER BUSINESS
No other Business Items were brought before the Commission
V. COMMUNITY DEVELOPMENT REPORT
Planning Services Manager, Jeff Dixon reported that currently there are no updates to
the status of the 2 perspective sites for a King County Metro Bus Barn locations in
Auburn. Since the Commission had asked at the last meeting, he knew of their
continued interest.
Staff reported that building permit application has come in for the redevelopment of the
former Heritage Building site. This site on East Main St was destroyed by fire almost two
years ago. The name of the new building is called “Divine Court” but that name could be
subject to change. That particular project will not start construction until next year.
Also, Staff updated the Commission on the development site located south of City Hall.
Permits/Plans were resubmitted last week. Based on the configuration of the temporary
construction fence that has been installed, the Commission asked if there was enough
space for the building that is planned. Senior Planner Lawrence gave a brief description
of the building/layout and confirmed that there will be enough room.
The Planning Commission asked if there had been public concern for more parking
downtown now that that site of the temporary parking is surrounded by temporary
construction fencing and slated for development. Staff responded a couple of advance
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efforts have reduced concern; parking permit holders were advised well in advance and
one remote replacement lot was created to help alleviate the parking issues. Fortunately,
there have not been many complaints from the public regarding the parking downtown.
Looking forward, when new development comes along they are required by city
regulation to provide additional parking to serve their development. Staff pointed out to
the Commission that there are many city-owned parking lots located around downtown
and near Main Street.
The Commission asked if there was any discussion about having parking meters
installed. Staff responded that there has been no discussion of it. One Commissioner
noted that many years ago the city had parking meters and these were removed.
Next meeting is November 6th not 5th. Due to the date of the General Election, the
meeting is pushed to Wednesday at 7:00 p.m.
It was confirmed by Staff that the Capital Facilities Plan Public Hearing would continue at
the November 6, 2019 meeting.
VI. ADJOURNMENT
There being no further business to come before the Planning Commission, Chair Roland
adjourned the meeting at 8:38 p.m.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
CPA19-0002 – Comprehensive Plan Amendment
Date:
October 28, 2019
Department:
Community Development
Attachments:
Memorandum - 2019 Amedments PC/PH
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Recommend approval for P/T Amendment #5 to City Council.
Background Summary:
The City of Auburn 6-year Capital Facilities Plan 2020 – 2025 is proposed to be incorporated
by reference in the Comprehensive Plan, Capital Facilities Element (Volume No. 3). This is a
continuation of a public hearing from the October 8, 2019 Planning Commission.
Rev iewed by Council Committees:
Councilmember:Staff:Dixon
Meeting Date:November 6, 2019 Item Number:PH.1
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MEMORANDUM
TO: Judi Roland, Chair, Planning Commission
Roger Lee, Vice-Chair, Planning Commission
Planning Commission Members
FROM:
Anthony Avery, Senior Planner, Comm. Development Dept.
Jeff Dixon, Planning Services Manager, Comm. Development Dept.
DATE: October 23, 2019
RE: Public Hearing: Continued public hearing for comprehensive plan policy and text
amendment P/T#5, Auburn Capital Facilities Plan (File No. CPA19-0002)
BACKGROUND:
At the Planning Commission regular meeting on August 6, 2019, city staff presented a
memorandum to identifying the subjects anticipated to be considered as comprehensive plan
amendments to be requested in the 2019 annual update cycle, and shared with the Commission
the receipt of a private submitted comprehensive plan amendment application. The Commission
and staff reconvened at the Planning Commission’s regular meeting on September 4 to review
and discuss the “docket of annual comprehensive plan amendments” to formalize the list of
both city-initiated and privately-initiated comprehensive plan amendments for the purpose of
scheduling these for a public hearing.
At the public hearing, on October 8, 2019, city staff presented the 2019 Annual amendments to
the city’s comprehensive plan. The written staff report includes a recommendation by staff on
each item. At this public hearing, all but one subject item was recommended for approval to the
city council. Thank you. Staff appreciates the time and effort put into reviewing the prepared
packets and the consideration of the subjects.
P/T Amendment #5, the annual Capital Facilities Plan, was continued to the next meeting. The
Planning Commission expressed concern about acting on the CFP without the opportunity to
get questions answered. The Commission requested additional information in the form of
testimony and city staff from each applicable department available to respond to questions from
the Commission or public.
Planning staff submitted an alternative approach for future action to the planning commission
via e-mail on October 18, 2019, which was returned as undeliverable to most recipients. The
message was re-sent on October 21, 2019, followed by a clarification message on the content
delivered. Within the transmitted e-mail was attached an electronic copy of the 2020-2025
Capital Facilities Plan and the accompanying memorandum from Finance describing the
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updates and changes made since the adoption of the 2019-2024 CFP. Both of these
documents are unchanged from earlier versions, but sent again for convenience.
DISCUSSION
In response to the Commission’s concerns staff requested commissioners share specific
projects or departments where they have questions, concerns, or comments regarding line
items. This message was conveyed via e-mail originally sent on October 18, and re-sent on
October 21 due to technical issues preventing delivery.
Staff will work to reasonably provide information or have representatives available in response
to requests received from the Commission by October 25, 2019
NEXT STEPS
Comprehensive Plan Policy and Text Amendment #5 public hearing is continued from the
October 8, 2019 planning commission regular meeting. Due to logistical concerns, staff has
requested via e-mail from the Commissioners specific topic items they wish to discuss. The
Commissioners response will assist planning staff to coordinate the appropriate resources to
address questions or concerns identified.
RELATED TOPIC OF PUBLIC NOTIFICATION PROCEDURES
The Planning Commission often asks about public notification efforts that have been
implemented leading up to the Planning Commission’s consideration. The City of Auburn has
codified a standardized engagement process to alert residents and neighbors/neighborhoods of
impending action that could affect their property and city business. Auburn City Code Chapter
14.07.040 provides direction on the required methods of notice. These methods, include
mailing notice to owners of real property within 300 feet of a site-specific project, requiring public
posting on-site for site-specific projects (Chapter 1.27 ACC), publication of notice in the
newspaper of record (Seattle Times), and mailing to any person who has requested such notice
in advance.
In addition to these requirements, the Director of Community Development has the authorization
to prescribe additional efforts for public notification. In response to a question by the Planning
Commission, the City Attorney has cautioned against using additional efforts for public
notification beyond the minimum code requirements in order to avoid exceptions that could
increase risk of exposure and could be construed as not fair. Therefore, the Director of
Community Development exercises some restraint in authorizing additional efforts for public
notification.
The advertisement for the comprehensive plan amendment proposal complies with all the
requirements of Chapter 14.07.040. In addition to those minimum requirements, notice was
posted on the City Hall bulletin board at both the main building and within the Annex. All public
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hearings, including agendas, are posted to the City of Auburn website in advance of the public
hearing. Posting on the City’s website is one of the few areas where the city routinely exercises
additional efforts for public notification beyond code requirements, because the public
increasingly is relying on this method of communication.
To facilitate a deeper discussion on the appropriateness of current engagement efforts, and the
effectiveness of existing notification, staff recommends identifying this topic as a discussion item
at a future planning commission meeting.
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