HomeMy WebLinkAbout11-12-2019 STUDY SESSION AGENDACity Council S tudy Session P W CD S FA
Nov ember 12, 2019 - 5:30 P M
City Hall Council Chambers
AGE ND A
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I .C A L L TO O R D E R
A.R oll Call
I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A.Ordinance No. 6750 (Thomas)(10 Minutes)
E stablishing the 2020 regular property tax levy in the amount of $22,368,188
B.Ordinance No. 6751 (Thomas)(5 Minutes)
A mending the 2019-2020 Biennial B udget Ordinance
I V.P UB L I C W O R K S A ND C O MMUNI T Y D E V E L O P ME NT D I S C US S I O N I T E MS
A.R esolution No. 5466 (F aber)(15 Minutes)
An presentation from the Auburn Symphony Orchestra regarding their recent performing art
season and discussion of the draft contract with the Orchestra for 2020
B.Ordinance No. 6742 (Gaub)(5 Minutes)
A mending C ode provisions related to inf rastructure payback agreements
C .Transportation I mpact F ee Update (Gaub)(15 Minutes)
D .Facility Extension P ermit F ees (G aub)(15 Minutes)
V.O T HE R D I S C US S I O N I T E MS
V I .NE W B US I NE S S
V I I .MAT R I X
A.Matrix
V I I I .A D J O UR NME NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail . Complete agenda packets are available for revi ew
at the City Clerk's Office.
Page 1 of 84
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6750 (Thomas)(10 Minutes)
Date:
November 6, 2019
Department:
Finance
Attachments:
Trans mittal memo Ord 6750
Ordinance No. 6750
Budget Impact:
Administrativ e Recommendation:
City Council to discuss Ordinance No. 6750, establishing the Property Tax levy f or calendar
year 2020.
Background Summary:
Proposed Ordinance No. 6750 establishes the 2020 Property Tax Levy based upon
preliminary information from King County. It represents an increase over the 2019 levy of
$218,909 plus the increase due to new construction and refund levy. King County will not
f inalize the City’s assessed valuation (AV), new construction, and ref und levies until
December. Theref ore the levy is based upon preliminary information as it is scheduled for
Council adoption on November 18, 2019. The f ollowing table summarizes the 2020 Property
Tax levy:
T able 1. 2020 Property T ax Levy Calculations
2019 property tax levy $ 21,890,932
1.000% increase 218,909
Estimated new construction 243,119
Estimated ref und levy 15,228
Total Estimated property tax levy $ 22,368,188
As of this date the County has preliminarily established the 2020 assessed valuation
(including estimated new construction) for the City of Auburn at $12.334 billion which is a
8.1% increase over the 2019 level of $11.414 billion. The total 2020 Property Tax Levy will
be distributed to the General Fund to support general governmental operations.
Rev iewed by Council Committees:
Councilmember:Staff:Thomas
Meeting Date:November 12, 2019 Item Number:
Page 2 of 84
Page 3 of 84
Interoffice Memorandum
To: City Council
From: Jamie Thomas, Finance Director
CC: Nancy Backus, Mayor
Date: November 5, 2020
Re: 2020 Property Tax Ordinance No. 6750
Attached is proposed Ordinance No. 6750, establishing the 2020 Property Tax Levy. The 2020 Property Tax
Levy is based upon preliminary information from King County as of November 5, 2019, and represents an
increase over the 2019 levy of $218,909, not including new construction and the refund levy.
The estimated increase on new construction is $243,119 and the refund levy is $15,228. King County will
not finalize the City’s assessed valuation (AV) and new construction until December therefore the levy will be
based upon preliminary information as it is scheduled for Council adoption on November 18, 2019. The
following table summarizes the 2020 Property Tax levy:
Table 1. 2020 Property Tax Levy Calculations
2019 property tax levy $ 21,890,932
1.000% increase 218,909
Estimated new construction 243,119
Estimated refund levy 15,228
Estimated Property Tax Levy $ 22,368,188
As of this date the County has preliminarily established the 2020 assessed valuation (including estimated
new construction) for the City of Auburn at $12.334 billion which is an 8.1% increase over the 2019 level of
$11.414 billion.
The total 2020 Property Tax Levy will be distributed to the General Fund to support general governmental
operations.
Attachments:
1. Ordinance No. 6750
Page 4 of 84
----------------------------
Ordinance No. 6750
November 18, 2019
Page 1 of 3
ORDINANCE NO. 6750
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, ESTABLISHING THE LEVY FOR
REGULAR PROPERTY TAXES BY THE CITY OF AUBURN
FOR COLLECTION IN 2020 FOR GENERAL CITY
OPERATIONAL PURPOSES IN THE AMOUNT OF
$22,368,188
WHEREAS, the City Council of the City of Auburn has met and considered
its budget for the calendar year 2020; and
WHEREAS, pursuant to RCW 84.55.120 the City Council held public
hearings on November 18, 2019 and December 2, 2019, after proper notice was
given, to consider the City of Auburn’s 2020 budget and the regular property tax
levy to support it; and
WHEREAS, the City Council of the City of Auburn, after public hearing,
and after duly considering all relevant evidence and testimony presented, has
determined that the City of Auburn requires property tax revenue and any
increase of new construction and improvements to property, any increase in the
value of state-assessed property, annexations, and any refund levies in order to
discharge the expected expenses and obligations of the City and in its best
interest; and
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Regular property taxes for collection in the City of Auburn
for the year 2020 are authorized in the amount of $22,368,188. Not including the
Page 5 of 84
----------------------------
Ordinance No. 6750
November 18, 2019
Page 2 of 3
addition of new construction and improvements to property, any increases
related to the value of state assessed property, and any refund levies available,
the regular property tax levy for 2020 collection represents an increase from
regular property taxes levied for collection in 2019 of $218,909 which is a 1.0%
increase in revenue from the previous year.
Section 2. Implementation. The Mayor is hereby authorized to
implement those administrative procedures necessary to carry out the directions
of this legislation.
Section 3. Severability. The provisions of this ordinance are declared
to be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
of it to any person or circumstance will not affect the validity of the remainder of
this ordinance, or the validity of its application to other persons or circumstances.
Section 4. Effective date. This Ordinance will take effect and be in
force five days from and after its passage, approval and publication as provided
by law.
INTRODUCED: _________________
PASSED: ______________________
APPROVED: ___________________
____________________________
NANCY BACKUS, MAYOR
Page 6 of 84
----------------------------
Ordinance No. 6750
November 18, 2019
Page 3 of 3
ATTEST:
_____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Steven L. Gross, City Attorney
Published: ________________
Page 7 of 84
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6751 (Thomas)(5 Minutes)
Date:
November 6, 2019
Department:
Finance
Attachments:
Ord 6751 BA #5 Trans mittal memo
Ord 6751 BA #5
Schedule A 2020 BA #5
Schedule B 2020 BA #5
Attachment 1
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council to discuss Ordinance No. 6751.
Background Summary:
Budget Amendment #5 represents the f if th budget amendment f or the 2019-2020 biennium
and the f irst budget amendment for 2020. For details, see the attached transmittal
memorandum and supporting materials.
Rev iewed by Council Committees:
Councilmember:Staff:Thomas
Meeting Date:November 12, 2019 Item Number:
Page 8 of 84
Interoffice Memorandum
To: City Council
From: Jamie Thomas, Finance Director
CC: Nancy Backus, Mayor
Date: November 5, 2019
Re: Ordinance #6751 – 2019-2020 Budget Amendment #5
The City’s biennial 2019-2020 budget was approved by Council as two one-year appropriations. Budget
Amendments #1, #2, and #3 amended the budget for calendar year 2019. Budget Amendment #4, which will
also amend the 2019 budget, will be brought to Council for consideration on November 25, 2019.
This amendment will be the fifth budget amendment for the biennium and the first budget amendment for
calendar year 2020. The purpose of this amendment is to 1) realign significant revenue sources; 2) adopt
the continuation of previously approved requests by council; 3) adjust capital project budgets to match the
2020-2025 Capital Facilities Plan (CFP); 4) add budget authority for new programs and other expected
changes in 2020; and 5) Adjust projected 2020 beginning fund balance.
Realign Significant Revenue Sources. With new legislation and policies adopted throughout 2019, and
three quarters of revenue collection data for 2019, there is an opportunity to fine-tune revenue projections for
2020. Total general fund revenue adjustment increases totaled $1,425,000 and include:
Property tax to reflect actual levy amount ($100,000)
Business license fees to reflect increases ($200,000)
Streamlined sales tax mitigation increase due to legislative extension through 2021 ($925,000)
Certain developer fees and permits due to fee schedule increases ($200,000)
Adopt the continuation of previously approved requests by Council. Amend the 2020 budget for
changes adopted in 2019 for which there is an ongoing fiscal impact in 2020 . Items in this category
were previously approved by Council in 2019. In total, these items decreases budgeted 2020 ending
fund balance by a net of $7,900, and include:
Ongoing costs associated with the continuation of two new school resource officers, authorized in
2018 and 2019 budget amendments (net fund balance decrease of $39,300);
Impacts of the Police collective bargaining agreement, which was negotiated in 2019 (net fund
balance decrease $790,300);
Adjust SCORE owner agency cost based on adopted SCORE budget (fund balance increase
$400,000); and
Reduction of LEOFF1 benefit costs to better reflect historical actuals (fund balance increase
$421,700).
Page 9 of 84
Adjust capital project budgets. Represent changes to project budgets to align with the updated
2020-2025 Capital Facilities Plan (CFP) that is scheduled to be adopted in December, excluding
unspent capital project budgets from 2019 that are automatically carried forward into 2020 due to the
adoption of multi-year capital budgeting, as authorized in Ordinance No. 6682 (June 2018).
Significant project adjustments included in this budget amendment include:
(Fund 102) Updated budget for F St. SE Non-Motorized Improvements project, funded by new
federal grant and traffic impact fees ($3,250,000)
(Fund 102) Updated budget for Auburn Way South Improvements project, funded by new federal
grant and traffic impact fees($1,500,000)
(Fund 460)Move budget from 2021 to 2020 to accelerate the Lea Hill AC Main replacement
project, partially funded by bond proceeds ($2,778,000)
(Fund 460) Move budget from 2022 to 2020 to accelerate the Academy Pump Station pump
replacement project, partially funded by bond proceeds ($2,196,000)
(Fund 465) Increase budget for Airport Runway project, largely funded by state and federal grants
($3,124,900)
Miscellaneous Project delays, deferrals, and deletions - see Attachment 1 ($1,512,900)
Reallocate funding for water utility system capital projects from working capital to bond funding -
see Attachment 1 ($1,176,400)
Add budget authority for new programs and other expected changes in 2020 .These include
revenue adjustments to reflect new revenue sources revenue streams; requests for increased funding
for existing programs, and funding requests for new projects or programs. New requests include:
Replace 24 golf carts, fully funded through equipment replacement ($103,800)
Marketing for Auburn Adventure Film Festival ($30,000)
Establish 2020 SKHPP budget, offset mostly through partnerships with other agencies (net
$12,400)
Adjustments of 2020 beginning fund balance due to 2019 budget amendments. Each approved
budget amendment in 2019 (in BAs #1, #2, #3, and proposed BA#4) that amended the 2019 budgeted
ending fund balance also affects the budgeted 2020 beginning fund balance. These adjustments, which
affect most funds, increase 2020 budgeted fund balance by $9,012,155.
The following table summarizes the current and revised budget as a result of this amendment.
Table 1: 2020 Budget as Amended
2020 Adopted Budget $ 297,361,591
Budget Amendment #5 (Ord #6751) 32,019,475
2020 Budget as Amended $ 329,381,066
Attachments:
Ordinance # 6761
Schedule “A” – Summary of 2020 Budget Adjustments by Fund
Schedule “B” – 2020 Appropriations by Fund
Attachment 1 – Summary of 2020 CIP Changes per 2020-2025 CFP
Page 10 of 84
-------------------------
Ordinance No. 6751
November 20, 2019
Page 1 of 3
ORDINANCE NO. 6751
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6693, THE 2019-2020 BIENNIAL BUDGET ORDINANCE, AS
AMENDED BY ORDINANCE NO. 6712, ORDINANCE NO.
6719, AND ORDINANCE NO. 6720, AUTHORIZING
AMENDMENTS TO THE CITY OF AUBURN 2019-2020
BUDGET AS SET FORTH IN SCHEDULE “A” AND SCHEDULE
“B”
WHEREAS, the Auburn City Council at its regular meeting of December 3,
2018, adopted Ordinance No. 6693 which adopted the City of Auburn 2019-2020
Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of April 1, 2019,
adopted Ordinance No. 6712 (BA#1) which amended Ordinance No. 6693 which
adopted the City of Auburn 2019-2020 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of May 20, 2019,
adopted Ordinance No. 6719 (BA#2) which amended Ordinance No. 6712 which
amended the City of Auburn 2019-2020 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of July 15, 2019,
adopted Ordinance No. 6720 (BA#3) which amended Ordinance No. 6719 which
amended the City of Auburn 2019-2020 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of December 2,
2019, adopted Ordinance No. 6752 (BA#4) which amended Ordinance No. 6720
which amended the City of Auburn 2019-2020 Biennial budget; and
Page 11 of 84
-------------------------
Ordinance No. 6751
November 20, 2019
Page 2 of 3
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2020 budget as outlined in this Ordinance (BA#5);
and
WHEREAS, this Ordinance has been approved by one more than the majority
of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2019-2020 Biennial Budget. The 2019-
2020 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts shown
on said Schedule “A” and Schedule “B”. A copy of said Schedule “A” and Schedule
“B” is on file with the City Clerk and available for public inspection.
Section 2. Severability. If any provision of this Ordinance or the
application thereof to any person or circumstance is held to be invalid, the remainder
of such code, ordinance or regulation or the application thereof to other person or
circumstance shall not be affected.
Section 3. Implementation. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directives of
this legislation.
Page 12 of 84
-------------------------
Ordinance No. 6751
November 20, 2019
Page 3 of 3
Section 4. Effective Date. This Ordinance shall take effect and be in force
five (5) days from and after its passage, approval and publication as provided by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Steven L. Gross, City Attorney
PUBLISHED:__________________
Page 13 of 84
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #5 (Ordinance #6751)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance
General Fund (#001)
2020 Adopted Budget 12,394,863 75,249,867 80,586,405 7,058,325
BA#5 (Ordinance #6XXX, Proposed):2,856,654 1,742,520 298,720 4,300,454
General Fund Revenues:
Increase budgeted property tax receipts to better match long-term forecast - 100,000 - 100,000
Increase budgeted business license revenue due to rate increase - 200,000 - 200,000
Increase budget due to extension of streamlined sales tax mitigation (SST) pmts - 925,000 - 925,000
Incr budget for excavation and related permit revenues due to rate increase - 200,000 - 200,000
Community Development Department:
2020 budget for South King Housing and Homelessness Partners (SKHHP)- 312,820 300,420 12,400
SCORE
SCORE budget adjustment - - (400,000) 400,000
-
Police Department:
Continue 2nd SRO (authorized in 2018 BA#6), partly funded by Auburn School Dist.- - 123,600 (123,600)
Continue 3rd SRO (authorized in 2019 BA#3), partly funded by Auburn School Dist.- 109,700 25,400 84,300
Reduce private security revenues and associated expenditures - (130,000) (130,000) -
Increase Police salaries and benefits to reflect CBAs negotiated in 2019 - - 776,000 (776,000)
Public Works Department:
Increase overtime budget to respond to traffic signal emergencies - 25,000 25,000 -
Non-Departmental:
Reduce estimated LEOFF1 benefit expenditures to better reflect historical actuals - - (421,700) 421,700
Adjust beginning fund balance for budget amendments in 2019 2,856,654 - - 2,856,654
Revised 2020 Budget - Fund 001 15,251,517 76,992,387 80,885,125 11,358,779
ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Page 1 of 12 11/6/2019 3:33 PMPage 14 of 84
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #5 (Ordinance #6751)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Arterial Street Fund (#102)
2020 Adopted Budget 1,344,477 3,694,600 3,995,900 1,043,177
BA#5 (Ordinance #6XXX, Proposed):(165,419) 4,275,000 4,895,000 (785,419)
Adjust beginning fund balance for budget amendments in 2019 (165,419) - - (165,419)
Update budget for Auburn Way South Improvements project for federal grant - 1,500,000 1,500,000 -
Update budget for F St. SE Non-Motorized Improvements project for federal grant - 2,750,000 3,250,000 (500,000)
Budget for Lea Hill Road Segment 1a project per TIP - 150,000 150,000 -
Budget for Traffic Signal Replacement Program (from 2021 plus new funding)- - 150,000 (150,000)
Adjustments to capital projects per 2020-2025 CFP - (125,000) (155,000) 30,000
Revised 2020 Budget - Fund 102 1,179,058 7,969,600 8,890,900 257,758
Local Street Fund (#103)
2020 Adopted Budget 956,880 1,902,000 1,916,300 942,580
BA#5 (Ordinance #6XXX, Proposed):249,701 - - 249,701
Adjust beginning fund balance for budget amendments in 2019 249,701 - - 249,701
Revised 2020 Budget - Fund 103 1,206,581 1,902,000 1,916,300 1,192,281
Hotel/Motel Tax Fund (#104)
2020 Adopted Budget 102,121 164,000 170,310 95,811
BA#5 (Ordinance #6XXX, Proposed):47,454 5,000 35,000 17,454
Adjust beginning fund balance for budget amendments in 2019 47,454 - - 47,454
Increase marketing funds for the annual Auburn Adventure Film Festival - 5,000 35,000 (30,000)
Revised 2020 Budget - Fund 104 149,575 169,000 205,310 113,265
Arterial Street Preservation Fund (#105)
2020 Adopted Budget 1,369,417 3,832,640 3,967,840 1,234,217
BA#5 (Ordinance #6XXX, Proposed):(536,021) - (182,000) (354,021)
Adjust beginning fund balance for budget amendments in 2019 (536,021) - - (536,021)
Adjustments to capital projects per 2020-2025 CFP - - (182,000) 182,000
Revised 2020 Budget - Fund 105 833,396 3,832,640 3,785,840 880,196
Page 2 of 12 11/6/2019 3:33 PMPage 15 of 84
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #5 (Ordinance #6751)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Drug Forfeiture Fund (#117)
2020 Adopted Budget 233,460 152,000 310,956 74,504
BA#5 (Ordinance #6XXX, Proposed):71,297 - 14,300 56,997
Adjust beginning fund balance for budget amendments in 2019 71,297 - - 71,297
Increase salaries and benefits in the Drug Forfeiture Fund to reflect Police CBA - - 14,300 (14,300)
Revised 2020 Budget - Fund 117 304,757 152,000 325,256 131,501
Housing & Comm Develop Fund (#119)
2020 Adopted Budget 36,458 539,970 539,970 36,458
BA#5 (Ordinance #6XXX, Proposed):6,446 - - 6,446
Adjust beginning fund balance for budget amendments in 2019 6,446 - - 6,446
Revised 2020 Budget - Fund 119 42,904 539,970 539,970 42,904
Recreation Trails Fund (#120)
2020 Adopted Budget 71,426 7,100 - 78,526
BA#5 (Ordinance #6XXX, Proposed):1,550 - - 1,550
Adjust beginning fund balance for budget amendments in 2019 1,550 - - 1,550
Revised 2020 Budget - Fund 120 72,976 7,100 - 80,076
BIA Fund (#121)
2020 Adopted Budget 74,673 55,200 90,000 39,873
BA#5 (Ordinance #6XXX, Proposed):940 - - 940
Adjust beginning fund balance for budget amendments in 2019 940 - - 940
Revised 2020 Budget - Fund 121 75,613 55,200 90,000 40,813
Page 3 of 12 11/6/2019 3:33 PMPage 16 of 84
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #5 (Ordinance #6751)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Cumulative Reserve Fund (#122)
2020 Adopted Budget 10,162,312 197,800 4,100,000 6,260,112
BA#5 (Ordinance #6XXX, Proposed):33,754 - - 33,754
Adjust beginning fund balance for budget amendments in 2019 33,754 - - 33,754
Revised 2020 Budget - Fund 122 10,196,066 197,800 4,100,000 6,293,866
Mitigation Fees Fund (#124)
2020 Adopted Budget 9,101,987 1,306,700 741,600 9,667,087
BA#5 (Ordinance #6XXX, Proposed):(69,211) - 1,751,250 (1,820,461)
Update budget for F St. SE Non-Motorized Improvements project for federal grant - - 750,000 (750,000)
Adjust beginning fund balance for budget amendments in 2019 (69,211) - - (69,211)
Update budget for Auburn Way South Improvements project for federal grant - - 851,250 (851,250)
Budget for Lea Hill Road Segment 1a project per TIP - - 150,000 (150,000)
Revised 2020 Budget - Fund 124 9,032,776 1,306,700 2,492,850 7,846,626
Local Revitalization 2010 C&D Bond Fund (#231)
2020 Adopted Budget 11,896 575,100 574,600 12,396
BA#5 (Ordinance #6XXX, Proposed):3,436 - - 3,436
Adjust beginning fund balance for budget amendments in 2019 3,436 - - 3,436
Revised 2020 Budget - Fund 231 15,332 575,100 574,600 15,832
LID Guarantee Fund (#249)
2020 Adopted Budget 1,648 40 - 1,688
BA#5 (Ordinance #6XXX, Proposed):15 - - 15
Adjust beginning fund balance for budget amendments in 2019 15 - - 15
Revised 2020 Budget - Fund 249 1,663 40 - 1,703
Page 4 of 12 11/6/2019 3:33 PMPage 17 of 84
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #5 (Ordinance #6751)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
LID 350 Fund (#275)
2020 Adopted Budget 8,659 100 - 8,759
BA#5 (Ordinance #6XXX, Proposed):(4,956) - - (4,956)
Adjust beginning fund balance for budget amendments in 2019 (4,956) - - (4,956)
Revised 2020 Budget - Fund 275 3,703 100 - 3,803
Golf/Cemetery 2016 Refunding Fund (#276)
2020 Adopted Budget - 376,000 376,000 -
BA#5 (Ordinance #6XXX, Proposed):19 - - 19
Adjust beginning fund balance for budget amendments in 2019 19 - - 19
Revised 2020 Budget - Fund 276 19 376,000 376,000 19
Parks Construction Fund (#321)
2020 Adopted Budget 365,772 590,100 470,000 485,872
BA#5 (Ordinance #6XXX, Proposed):120,757 - - 120,757
Adjust beginning fund balance for budget amendments in 2019 120,757 - - 120,757
Revised 2020 Budget - Fund 321 486,529 590,100 470,000 606,629
Capital Improvements Fund (#328)
2020 Adopted Budget 7,679,377 2,605,200 3,944,300 6,340,277
BA#5 (Ordinance #6XXX, Proposed):362,010 - - 362,010
Adjust beginning fund balance for budget amendments in 2019 362,010 - - 362,010
Revised 2020 Budget - Fund 328 8,041,387 2,605,200 3,944,300 6,702,287
Page 5 of 12 11/6/2019 3:33 PMPage 18 of 84
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #5 (Ordinance #6751)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Water Fund (#430)
2020 Adopted Budget 5,131,610 16,323,800 14,408,831 7,046,579
BA#5 (Ordinance #6XXX, Proposed):4,581,283 3,726,400 9,843,400 (1,535,717)
Adjust beginning fund balance for budget amendments in 2019 4,581,283 - - 4,581,283
Transfer to F460 to provide funding for accelerated projects - - 6,117,000 (6,117,000)
Adjustments to capital projects per 2020-2025 CFP - 3,726,400 3,726,400 -
Revised 2020 Budget - Fund 430 9,712,893 20,050,200 24,252,231 5,510,862
Sewer Fund (#431)
2020 Adopted Budget 5,528,686 9,394,700 7,777,448 7,145,938
BA#5 (Ordinance #6XXX, Proposed):894,808 - - 894,808
Adjust beginning fund balance for budget amendments in 2019 894,808 - - 894,808
Revised 2020 Budget - Fund 431 6,423,494 9,394,700 7,777,448 8,040,746
Storm Drainage Fund (#432)
2020 Adopted Budget 4,151,402 10,399,200 8,831,070 5,719,532
BA#5 (Ordinance #6XXX, Proposed):1,868,064 - - 1,868,064
Adjust beginning fund balance for budget amendments in 2019 1,868,064 - - 1,868,064
Revised 2020 Budget - Fund 432 6,019,466 10,399,200 8,831,070 7,587,596
Sewer Metro Sub Fund (#433)
2020 Adopted Budget 3,341,367 18,549,300 18,397,800 3,492,867
BA#5 (Ordinance #6XXX, Proposed):383,462 - - 383,462
Adjust beginning fund balance for budget amendments in 2019 383,462 - - 383,462
Revised 2020 Budget - Fund 433 3,724,829 18,549,300 18,397,800 3,876,329
Page 6 of 12 11/6/2019 3:33 PMPage 19 of 84
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #5 (Ordinance #6751)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Solid Waste Fund (#434)
2020 Adopted Budget 5,508,969 16,351,600 16,684,052 5,176,517
BA#5 (Ordinance #6XXX, Proposed):91,608 - - 91,608
Adjust beginning fund balance for budget amendments in 2019 91,608 - - 91,608
Revised 2020 Budget - Fund 434 5,600,577 16,351,600 16,684,052 5,268,125
Airport Fund (#435)
2020 Adopted Budget 257,640 1,258,800 1,085,701 430,739
BA#5 (Ordinance #6XXX, Proposed):102,482 134,100 242,650 (6,068)
Adjust beginning fund balance for budget amendments in 2019 102,482 - - 102,482
Budget for Airport pavement repair and maintenance for runway and taxiways - - 25,000 (25,000)
Increase budget for Airport Runway project to include additional elements - - 80,400 (80,400)
Change airport management from contract to in-house and other adjustments - 134,100 137,250 (3,150)
Revised 2020 Budget - Fund 435 360,122 1,392,900 1,328,351 424,671
Cemetery Fund (#436)
2020 Adopted Budget 264,098 1,187,000 1,343,743 107,355
BA#5 (Ordinance #6XXX, Proposed):261,627 - - 261,627
Adjust beginning fund balance for budget amendments in 2019 261,627 - - 261,627
Revised 2020 Budget - Fund 436 525,725 1,187,000 1,343,743 368,982
Page 7 of 12 11/6/2019 3:33 PMPage 20 of 84
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #5 (Ordinance #6751)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Water Capital Fund (#460)
2020 Adopted Budget 2,562,724 2,070,200 4,282,305 350,619
BA#5 (Ordinance #6XXX, Proposed):(319,757) 9,743,400 6,876,400 2,547,243
Adjust beginning fund balance for budget amendments in 2019 (319,757) - - (319,757)
Move budget from 2021 to 2020 for Lea Hill AC Main replacement (cp1929)- 3,013,000 2,778,000 235,000
Replace state grant with DWSRF loan to fund Lead Service Line Repl project - - - -
460.334.018 STATE GRANTS - MILITARY DEPT (100,000)
460.397.100 OPERATING TRANSFERS-IN 100,000
Funding for Comprehensive Plan planning and analysis (from 2021-2022 CFP)- 122,000 122,000 -
Funding for AWS - Hemlock St SE to Poplar St SE (from 2021 CFP)- 384,000 302,000 82,000
Funding for F St SE Non-Motorized Improvements (from 2021 CFP)- 302,000 302,000 -
Move budget from 2022 to 2020 for Academy Pump Station replacement (cp1916)- 2,196,000 2,196,000 -
Adjustments to capital projects per 2020-2025 CFP - 3,726,400 1,176,400 2,550,000
Revised 2020 Budget - Fund 460 2,242,967 11,813,600 11,158,705 2,897,862
Sewer Capital Fund (#461)
2020 Adopted Budget 9,049,491 750,500 1,265,000 8,534,991
BA#5 (Ordinance #6XXX, Proposed):249,314 - - 249,314
Adjust beginning fund balance for budget amendments in 2019 249,314 - - 249,314
Revised 2020 Budget - Fund 461 9,298,805 750,500 1,265,000 8,784,305
Storm Drainage Capital Fund (#462)
2020 Adopted Budget 10,701,488 581,800 2,063,900 9,219,388
BA#5 (Ordinance #6XXX, Proposed):(1,394,955) - (797,000) (597,955)
Adjust beginning fund balance for budget amendments in 2019 (1,394,955) - - (1,394,955)
Budget to address open detention storage ponds at the Airport (from 2021 CFP)- - 276,000 (276,000)
Adjustments to capital projects per 2020-2025 CFP - - (1,073,000) 1,073,000
Revised 2020 Budget - Fund 462 9,306,533 581,800 1,266,900 8,621,433
Page 8 of 12 11/6/2019 3:33 PMPage 21 of 84
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #5 (Ordinance #6751)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Airport Capital Fund (#465)
2020 Adopted Budget 99,605 775,700 778,000 97,305
BA#5 (Ordinance #6XXX, Proposed):33,414 2,995,000 3,047,000 (18,586)
Adjustments to capital projects per 2020-2025 CFP - (50,200) (102,900) 52,700
Adjust beginning fund balance for budget amendments in 2019 (71,286) - - (71,286)
Increase budget for Airport Runway project to include additional elements 104,700 3,020,200 3,124,900 -
Budget for Airport pavement repair and maintenance for runway and taxiways - 25,000 25,000 -
Revised 2020 Budget - Fund 465 133,019 3,770,700 3,825,000 78,719
Cemetery Capital Fund (#466)
2020 Adopted Budget 35,937 - 25,100 10,837
BA#5 (Ordinance #6XXX, Proposed):(7,685) - - (7,685)
Adjust beginning fund balance for budget amendments in 2019 (7,685) - - (7,685)
Revised 2020 Budget - Fund 466 28,252 - 25,100 3,152
Insurance Fund (#501)
2020 Adopted Budget 1,768,470 23,100 180,600 1,610,970
BA#5 (Ordinance #6XXX, Proposed):4,456 - - 4,456
Adjust beginning fund balance for budget amendments in 2019 4,456 - - 4,456
Revised 2020 Budget - Fund 501 1,772,926 23,100 180,600 1,615,426
Workers' Comp Fund (#503)
2020 Adopted Budget 2,482,073 1,261,900 833,415 2,910,558
BA#5 (Ordinance #6XXX, Proposed):(963,880) - - (963,880)
Adjust beginning fund balance for budget amendments in 2019 (963,880) - - (963,880)
Revised 2020 Budget - Fund 503 1,518,193 1,261,900 833,415 1,946,678
Page 9 of 12 11/6/2019 3:33 PMPage 22 of 84
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #5 (Ordinance #6751)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Facilities Fund (#505)
2020 Adopted Budget 1,050,811 4,034,500 4,115,862 969,449
BA#5 (Ordinance #6XXX, Proposed):34,743 (20,700) 95,000 (80,957)
2020 budget for South King Housing and Homelessness Partners (SKHHP)- 12,000 - 12,000
Adjust beginning fund balance for budget amendments in 2019 34,743 - - 34,743
Change airport management from contract to in-house and other adjustments - (32,700) - (32,700)
Restore funding for City Hall wet well pump and elevator upgrade projects - - 95,000 (95,000)
Revised 2020 Budget - Fund 505 1,085,554 4,013,800 4,210,862 888,492
Innovation & Technology Fund (#518)
2020 Adopted Budget 2,564,974 6,724,153 7,182,511 2,106,616
BA#5 (Ordinance #6XXX, Proposed):(76,838) 20,000 - (56,838)
Adjust beginning fund balance for budget amendments in 2019 (76,838) - - (76,838)
2020 budget for South King Housing and Homelessness Partners (SKHHP)- 20,000 - 20,000
Revised 2020 Budget - Fund 518 2,488,136 6,744,153 7,182,511 2,049,778
Equipment Rental Fund (#550)
2020 Adopted Budget 2,352,641 2,075,495 2,785,735 1,642,401
BA#5 (Ordinance #6XXX, Proposed):164,875 9,900 103,800 70,975
Continue 2nd SRO (authorized in 2018 BA#6), partly funded by Auburn School Dist.- 9,900 - 9,900
Funding to replace 24 golf carts (fully paid-in)- - 103,800 (103,800)
Adjust beginning fund balance for budget amendments in 2019 164,875 - - 164,875
Revised 2020 Budget - Fund 550 2,517,516 2,085,395 2,889,535 1,713,376
Equipment Rental Capital Fund (#560)
2020 Adopted Budget 3,302,654 1,594,605 1,331,000 3,566,259
BA#5 (Ordinance #6XXX, Proposed):(283,278) 15,500 - (267,778)
Adjust beginning fund balance for budget amendments in 2019 (283,278) - - (283,278)
Continue 2nd SRO (authorized in 2018 BA#6), partly funded by Auburn School Dist.- 15,500 - 15,500
Revised 2020 Budget - Fund 560 3,019,376 1,610,105 1,331,000 3,298,481
Page 10 of 12 11/6/2019 3:33 PMPage 23 of 84
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #5 (Ordinance #6751)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
IT Capital Fund (#568)
2020 Adopted Budget 300,697 500,000 500,300 300,397
BA#5 (Ordinance #6XXX, Proposed):356,536 - - 356,536
Adjust beginning fund balance for budget amendments in 2019 356,536 - - 356,536
Revised 2020 Budget - Fund 568 657,233 500,000 500,300 656,933
Fire Pension Fund (#611)
2020 Adopted Budget 2,111,149 125,100 222,320 2,013,929
BA#5 (Ordinance #6XXX, Proposed):22,922 - - 22,922
Adjust beginning fund balance for budget amendments in 2019 22,922 - - 22,922
Revised 2020 Budget - Fund 611 2,134,071 125,100 222,320 2,036,851
SKHHP Fund (#654)
2020 Adopted Budget - - - -
BA#5 (Ordinance #6XXX, Proposed):78,250 256,500 312,820 21,930
2020 budget for South King Housing and Homelessness Partners (SKHHP)78,250 256,500 312,820 21,930
Revised 2020 Budget - Fund 654 78,250 256,500 312,820 21,930
Cemetery Endowment Fund (#701)
2020 Adopted Budget 1,829,409 45,000 - 1,874,409
BA#5 (Ordinance #6XXX, Proposed):56,978 - - 56,978
Adjust beginning fund balance for budget amendments in 2019 56,978 - - 56,978
Revised 2020 Budget - Fund 701 1,886,387 45,000 - 1,931,387
Page 11 of 12 11/6/2019 3:33 PMPage 24 of 84
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #5 (Ordinance #6751)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Grand Total - All Funds
2020 Adopted Budget 108,311,321 189,050,270 199,654,274 97,707,317
TOTAL BA#5 (Ordinance #6XXX, Proposed)9,116,855 22,902,620 26,536,340 5,483,135
Revised 2020 Budget 117,428,176 211,952,890 226,190,614 103,190,452
329,381,066 329,381,066
Page 12 of 12 11/6/2019 3:33 PMPage 25 of 84
Schedule B
2020 Appropriations by Fund
Fund
2020
Adopted
Budget
BA#5
(Ord #6751)
Revised
Budget
General Fund (#001)87,644,730 4,599,174 92,243,904
Arterial Street Fund (#102)5,039,077 4,109,581 9,148,658
Local Street Fund (#103)2,858,880 249,701 3,108,581
Hotel/Motel Tax Fund (#104)266,121 52,454 318,575
Arterial Street Preservation Fund (#105)5,202,057 (536,021) 4,666,036
Drug Forfeiture Fund (#117)385,460 71,297 456,757
Housing & Comm Develop Fund (#119)576,428 6,446 582,874
Recreation Trails Fund (#120)78,526 1,550 80,076
BIA Fund (#121)129,873 940 130,813
Cumulative Reserve Fund (#122)10,360,112 33,754 10,393,866
Mitigation Fees Fund (#124)10,408,687 (69,211) 10,339,476
1998 GO Library Bond Fund (#229)- - -
City Hall Annex 2010 A&B Bond Fund (#230)1,658,400 - 1,658,400
Local Revitalization 2010 C&D Bond Fund (#231)586,996 3,436 590,432
SCORE Debt Service Fund (#238)2,117,000 - 2,117,000
LID Guarantee Fund (#249)1,688 15 1,703
LID 350 Fund (#275)8,759 (4,956) 3,803
Golf/Cemetery 2016 Refunding Fund (#276)376,000 19 376,019
Parks Construction Fund (#321)955,872 120,757 1,076,629
Capital Improvements Fund (#328)10,284,577 362,010 10,646,587
Local Revitalization Fund (#330)- - -
Water Fund (#430)21,455,410 8,307,683 29,763,093
Sewer Fund (#431)14,923,386 894,808 15,818,194
Storm Drainage Fund (#432)14,550,602 1,868,064 16,418,666
Sewer Metro Sub Fund (#433)21,890,667 383,462 22,274,129
Solid Waste Fund (#434)21,860,569 91,608 21,952,177
Airport Fund (#435)1,516,440 236,582 1,753,022
Cemetery Fund (#436)1,451,098 261,627 1,712,725
Water Capital Fund (#460)4,632,924 9,423,643 14,056,567
Sewer Capital Fund (#461)9,799,991 249,314 10,049,305
Storm Drainage Capital Fund (#462)11,283,288 (1,394,955) 9,888,333
Airport Capital Fund (#465)875,305 3,028,414 3,903,719
Cemetery Capital Fund (#466)35,937 (7,685) 28,252
Insurance Fund (#501)1,791,570 4,456 1,796,026
Workers' Comp Fund (#503)3,743,973 (963,880) 2,780,093
Facilities Fund (#505)5,085,311 14,043 5,099,354
Innovation & Technology Fund (#518)9,289,127 (56,838) 9,232,289
Equipment Rental Fund (#550)4,428,136 174,775 4,602,911
Equipment Rental Capital Fund (#560)4,897,259 (267,778) 4,629,481
IT Capital Fund (#568)800,697 356,536 1,157,233
Fire Pension Fund (#611)2,236,249 22,922 2,259,171
SKHHP Fund (#654)- 334,750 334,750
Cemetery Endowment Fund (#701)1,874,409 56,978 1,931,387
Total 297,361,591 32,019,475 329,381,066
Page 26 of 84
2020 CIP CHANGES PER 2020-2025 CFP
SUMMARY
Beginning Ending
Description Fund Balance Revenues Expenditures Fund Balance
102 Arterial Street asbd28 Downtown Transit Center Access Imp.Decrease project
budget; project moved to - (100,000) (125,000) 25,000
asbd29 SE 320th Street/116th Avenue SE Roundabout Decrease project
budget; project moved to - (25,000) (30,000) 5,000
Total - (125,000) (155,000) 30,000
105 Arterial Street Preservation spbd06 C Street SW Preservation Decrease project
budget; project moved to - - (182,000) 182,000
430 Water Operations wabd09 Annual Distribution System Improvement Transfer revenue bond
proceeds to capital fund - 1,000,000 1,000,000 -
wabd02 Water Repair & Replacements Transfer revenue bond
proceeds to capital fund - 300,000 300,000 -
cp1925 2020 Local Street Reconstruction Transfer revenue bond
proceeds to capital fund - 500,000 500,000 -
cp1926 2020 Arterial Street Preservation Transfer revenue bond
proceeds to capital fund - 500,000 500,000 -
cp1917 Deduct Meter Replacement Prgrm -Phase 1 Transfer revenue bond
proceeds to capital fund - 450,000 450,000 -
cp1807 Meter Vaults and Lids Transfer revenue bond
proceeds to capital fund - 976,400 976,400 -
Total - 3,726,400 3,726,400 -
ProjectFund
Requested Budget Adjustment
9/6/2019 9:37 AM
Page 27 of 84
2020 CIP CHANGES PER 2020-2025 CFP
SUMMARY
Beginning Ending
Description Fund Balance Revenues Expenditures Fund BalanceProjectFund
Requested Budget Adjustment
460 Water Capital wabd09 Annual Distribution System Improvement Funding change from
working capital to
revenue bond proceeds - 1,000,000 - 1,000,000
wabd02 Water Repair & Replacements Funding change from
working capital to
revenue bond proceeds - 300,000 - 300,000
cp1925 2020 Local Street Reconstruction Funding change from
working capital to
revenue bond proceeds - 500,000 - 500,000
cp1926 2020 Arterial Street Preservation Funding change from
working capital to
revenue bond proceeds - 500,000 - 500,000
cp1917 Deduct Meter Replacement Prgrm -Phase 1 Funding change from
working capital to
revenue bond proceeds - 450,000 200,000 250,000
cp1807 Meter Vaults and Lids Funding change from
working capital to
revenue bond proceeds - 976,400 976,400 -
Total - 3,726,400 1,176,400 2,550,000
462 Storm Drainage Capital sdbd12 Vegetation Sorting Facility Decrease project
budget; project moved to - - (902,000) 902,000
sdbd17 23rd Street SE Storm Improvement Decrease project
budget; project moved to - - (171,000) 171,000
Total - - (1,073,000) 1,073,000
465 Airport Capital apbd04 Jet A Fueling Facility Decrease project
budget; project moved to - - (50,000) 50,000
apbd09 West Side Fencing Decrease project
budget; project deleted - (50,200) (52,900) 2,700
Total - (50,200) (102,900) 52,700
9/6/2019 9:37 AM
Page 28 of 84
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5466 (Faber)(15 Minutes)
Date:
October 10, 2019
Department:
Parks/Art and Recreation
Attachments:
Res olution No. 5466
Auburn Symphony Orches tra 2020 Contract
2019 Auburn S ymphony Orches tra Final Report
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background Summary:
The City of Auburn has supported the Auburn Symphony Orchestra for the past several years
to assist in promoting and marketing Auburn as a destination for arts and events that in turn
contribute to the economy. Performing art programs serve as an economic driver and the
activities of the Auburn Symphony Orchestra assists in attracting visitors to Auburn. For 2020,
it is proposed that the City enters into a contract with the Auburn Symphony Orchestra with a
specific scope of services f or marketing, outreach and audience building, and organization
efforts that assist in showcasing Auburn as a destination for arts and events.
Rev iewed by Council Committees:
Councilmember:Staff:Faber
Meeting Date:November 12, 2019 Item Numb er:
Page 29 of 84
--------------------------------
Resolution No. 5466
October 17, 2019
Page 1 of 2 Rev. 2019
RESOLUTION NO. 5466
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND AUBURN SYMPHONY ORCHESTRA FOR
TOURISM PROMOTION SERVICES
WHEREAS, the City is interested in promoting and marketing Auburn as a tourist
Destination; and
WHEREAS, there are activities located and occurring within the corporate
boundaries of the City the promotion of which would be beneficial to the City and to the
residents and businesses of the City; and
WHEREAS one source of such activities is the Auburn Symphony Orchestra, the
Service Provider, herein; and
WHEREAS, a program of advertising for such events would help to insure the
success of such activities by informing people about them encouraging people to attend
and attracting tourists to the City; and
WHEREAS, in order to advertise the City, attract visitors, and encourage tourism
it would be advantageous for the City to contract with the Service Provider for promotional
services in connection therewith.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to execute an Agreement between the City
and the Auburn Symphony Orchestra, which agreement will be in substantial conformity
with the agreement attached as Exhibit A.
Page 30 of 84
--------------------------------
Resolution No. 5466
October 17, 2019
Page 2 of 2 Rev. 2019
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed:
CITY OF AUBURN
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Steven L. Gross, City Attorney
Page 31 of 84
2020 Auburn Symphony Orchestra Contract
November 12, 2019
Page 1 of 8
CITY OF AUBURN and AUBURN SYMPHONY ORCHESTRA
CONTRACT FOR SERVICES
THIS CONTRACT is made and entered into on the _______ day of
__________________, 2019, by and between the CITY OF AUBURN, a municipal
corporation of the State of Washington (the “City”), and the AUBURN SYMPHONY
ORCHESTRA, a not-for-profit corporation organized pursuant to 26 U.S.C. 501 (C)(3)(the
“Service Provider” or “ASO” and collectively, the “Parties”).
1. SCOPE OF SERVICES BY SERVICE PROVIDER The Service Provider will engage,
enrich and inspire our community through artistically vibrant performances; will uphold
the highest artistic and professional standards; will present a broad range of repertoire;
will serve a wide and diverse audience; and will provide quality educational experiences
for all ages. Service Provider will provide classical music opportunities to area youth
through reduced ticket prices to concerts as well as outreach to Auburn area schools.
Service Provider will actively participate in community events and include City of
Auburn logo in all applicable promotional materials. Service Provider will comply with
requirements listed in Attachment “A.”
2. TERM OF CONTRACT: The Term of this Contract will be from January 1, 2020,
through December 31, 2020.
3. COMPENSATION TO SERVICE PROVIDER:
a. The Parties understand that the Service Provider operates on a fiscal year that runs
from July 1 through the following June 30, and that its concert season is
consistent with its fiscal year. The City’s fiscal year is from January 1 through the
following December 31. The Parties agree that the marketing services provided
throughout the year are adequate consideration for the City to pay the Service
Provider its full consideration due for the calendar year by the end of June each
year in order to support the Service Provider’s budget cycle.
b. The total contract is for $75,000 per calendar year, which will be paid as set forth
in Attachment “B.”
c. Invoicing and Reports. The Service Provider will submit invoices and reports not
later than 30 calendar days before payment is due. For each reporting period, the
Service Provider will provide report outlining how the Service Provider met the
performance measures set forth in this Agreement.
4. NON-APPROPRIATION OF FUNDS: If sufficient funds are not appropriated or
allocated for payment under this Agreement for any future fiscal period, the City will not
be obligated to make payments for Services or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
Page 32 of 84
2020 Auburn Symphony Orchestra Contract
November 12, 2019
Page 2 of 8
remaining Services for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. RECORDS INSPECTION AND AUDIT: All compensation payments will be subject to
the adjustments for any amounts found upon audit or otherwise improperly invoiced and
all records and books of accounts pertaining to any work performed under this Contract
will be subject to inspection and audit by the City for a period of up to three (3) years
from the final payment for work performed under this Contract.
6. CONTINUATION OF PERFORMANCE. In the event that any dispute or conflict arises
between the parties while this Contract is in effect, the Service Provider agrees that,
notwithstanding such dispute or conflict, the Service Provider shall continue to make a
good faith effort to cooperate and continue work toward successful completion of
assigned duties and responsibilities. Nothing in this section is intended to restrict or
otherwise limit the Parties rights of termination set forth elsewhere in this Contract.
7. CONTRACT ADMINISTRATION: This Contract will be administered by Auburn
Symphony Orchestra Manager on behalf of the Service Provider and by Mayor or the
Mayor’s designee on behalf of the City. Any written notices required by terms of this
Contract will be served or mailed to the following addressees unless changed by written
notice to the other Party:
If to the City: City of Auburn, 25 West Main Street, Auburn WA 98001
If to the Service Provider: Auburn Symphony Orchestra, P.O. Box 2186, Auburn WA
98071
8. NOTICES: All notices or communications permitted or required to be given under this
Contract will be in writing and will be deemed to have been duly given if delivered in
person or deposited in the United States mail postage prepaid for mailing by certified
mail return receipt requested.
9. INSURANCE: The Service provider shall procure and maintain insurance, as required in
this Section, without interruption from commencement of the Service provider’s work
through the term of the contract and for thirty (30) days after the Physical Completion
date, unless otherwise indicated.
A. No Limitation. The Service provider’s maintenance of insurance, its scope of
coverage and limits as required herein shall not be construed to limit the liability of the
Service provider to the coverage provided by such insurance, or otherwise limit the City’s
recourse to any remedy available at law or in equity.
B. Minimum Scope of Insurance. The Service provider’s required insurance shall be
of the types and coverage as stated below:
Page 33 of 84
2020 Auburn Symphony Orchestra Contract
November 12, 2019
Page 3 of 8
1. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be at least as broad as Insurance Services
Office (ISO) form CA 00 01.
2. Commercial General Liability insurance shall be as least at broad as ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, independent service providers, products-completed
operations, stop gap liability, personal injury and advertising injury, and
liability assumed under an insured contract. The Commercial General
Liability insurance shall be endorsed to provide a per project general
aggregate limit using ISO form CG 25 03 05 09 or an equivalent
endorsement. There shall be no exclusion for liability arising from
explosion, collapse or underground property damage. The City shall be
named as an additional insured under the Service provider’s Commercial
General Liability insurance policy with respect to the work performed for
the City using ISO Additional Insured endorsement CG 20 10 10 01 and
Additional Insured-Completed Operations endorsement CG 20 37 10 01
or substitute endorsements providing at least as broad coverage.
3. Workers’ Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
C. Minimum Amounts of Insurance. The Service provider shall maintain the
following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no
less than $1,000,000 each occurrence, $2,000,000 general aggregate and
$2,000,000 products-completed operations aggregate limit.
D. City Full Availability of Service provider Limits. If the Service provider
maintains higher insurance limits than the minimums shown above, the City shall be
insured for the full available limits of Commercial General and Excess or Umbrella
liability maintained by the Service provider, irrespective of whether such limits
maintained by the Service provider are greater than those required by this contract or
whether any certificate of insurance furnished to the City evidences limits of liability
lower than those maintained by the Service provider.
Page 34 of 84
2020 Auburn Symphony Orchestra Contract
November 12, 2019
Page 4 of 8
E. Other Insurance Provision. The Service provider’s Automobile Liability and
Commercial General Liability insurance policies are to contain, or be endorsed to contain
that they shall be primary insurance as respect the City. Any insurance, self-insurance, or
self-insured pool coverage maintained by the City shall be excess of the Service
provider’s insurance and shall not contribute with it.
F. Acceptability of Insurers. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A: VII.
G. Verification of Coverage. The Service provider shall furnish the City with
original certificates and a copy of the amendatory endorsements, including but not
necessarily limited to the additional insured endorsements, evidencing the insurance
requirements of the Service provider before commencement of the work. Upon request
by the City, the Service provider shall furnish certified copies of all required insurance
policies, including endorsements, required in this contract and evidence of all subservice
providers’ coverage.
H. Subservice providers’ Insurance. The Service provider shall cause each and
every Subservice provider to provide insurance coverage that complies with all
applicable requirements of the Service provider-provided insurance as set forth herein,
except the Service provider shall have sole responsibility for determining the limits of
coverage required to be obtained by Subservice providers. The Service provider shall
ensure that the City is an additional insured on each and every Subservice provider’s
Commercial General liability insurance policy using an endorsement as least as broad as
ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed
operations.
I. Notice of Cancellation. The Service provider shall provide the City and all
Additional Insureds for this work with written notice of any policy cancellation within
two business days of their receipt of such notice.
J. Failure to Maintain Insurance. Failure on the part of the Service provider to
maintain the insurance as required shall constitute a material breach of contract, upon
which the City may, after giving five business days’ notice to the Service provider to
correct the breach, immediately terminate the contract or, at its discretion, procure or
renew such insurance and pay any and all premiums in connection therewith, with any
sums so expended to be repaid to the City on demand, or at the sole discretion of the City,
offset against funds due the Service provider from the City.
10. INDEMNIFICATION: Service Provider will defend, indemnify and hold the City, its
officers, officials, employees and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorneys’ fees, arising out of or in connection with the
performance of this Agreement, except for injuries and damages caused by the sole
negligence of the City.
If a court of competent jurisdiction determines that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Page 35 of 84
2020 Auburn Symphony Orchestra Contract
November 12, 2019
Page 5 of 8
Service Provider and the city, its officers, officials, employees, and volunteers, the
Service Provider’s liability, including the duty and cost to defend, will be only to the
extent of the Service Provider’s negligence. It is further specifically and expressly
understood that the indemnification provided constitutes the Service Provider’s waiver of
immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The
provisions of this section shall survive the expiration or termination of this Agreement.
11. RESTRICTION AGAINST ASSIGNMENT: Service Provider will not assign this
Contract or any interest nor any money due or to become due without first obtaining the
written consent of the City. Service Provider will not subcontract any part of the services
to be performed without first obtaining the written consent of the City.
12. AMENDMENT MODIFICATION OR WAIVER: No amendment modification or
waiver of any condition provision or term of this Contract will be valid or of any effect
unless made in writing signed by the Party or Parties to be bound and specifying with
particularity the nature and extent of such amendment modification or waiver. Any
waiver by any Party of any default of the other Party will not affect or impair any right
arising from any subsequent default.
13. TERMINATION AND SUSPENSION: Either Party may terminate this Contract upon
ninety (90) days written notice to the other Party. If the Service Provider has performed
services pursuant to the Contract, the Service Provider will be compensated for such
services in accordance with the rate of compensation provided in Attachment “B.”
13. PARTIES IN INTEREST: This Contract will be binding upon and the benefits and
obligations provided for inure to and bind the Parties and their respective successors and
assigns provided that this section will not be deemed to permit any transfer or assignment
otherwise prohibited by this Contract. This Contract is for the exclusive benefit of the
Parties and it does not create a contractual relationship with or for the benefit of any third
party.
14. COSTS TO PREVAILING PARTY: In the event of litigation or other legal action to
enforce any rights responsibilities or obligations under this Contract, the prevailing Party
will be entitled to receive its reasonable costs and attorney’s fees.
15. APPLICABLE LAW: This Contract and the rights of the Parties will be governed by and
interpreted in accordance with the laws of the State of Washington and venue for any
action will be King County, Washington. The Parties agree and understand that any
applicable statute of limitation will commence no later than the substantial completion by
the Service Provider of the services.
16. CAPTIONS HEADINGS AND TITLES: All captions headings or titles in the paragraphs
or sections of this Contract are inserted for convenience of reference only and shall not
constitute a part of this Contract or act as a limitation of the scope of the particular
Page 36 of 84
2020 Auburn Symphony Orchestra Contract
November 12, 2019
Page 6 of 8
paragraph or sections to which they apply As used herein where appropriate the singular
shall include the plural and vice versa and masculine feminine and neuter expressions
shall be interchangeable Interpretation or construction of this Contract shall not be
affected by any determination as to who is the drafter of this Contract this Contract
having been drafted by mutual agreement of the Parties.
17. SEVERABLE PROVISIONS: Each provision of this Contract is intended to be
severable. If any provision is found by a court of competent jurisdiction to be illegal or
invalid or not applicable to any person or circumstance for any reason whatsoever such
illegality invalidity or non-applicability will not affect the legality or validity of the
remainder of this Contract or its applicability to other persons or circumstances.
18. ENTIRE AGREEMENT: This Contract contains the entire understanding of the Parties
and supersedes all prior agreements contracts and understandings between the Parties
with respect to such subject matter.
19. COUNTERPARTS: This Contract may be executed in multiple counterparts and will
become effective when one or more counterparts have been signed by each of the Parties
and delivered to the other Party.
IN WITNESS WHEREOF the Parties hereto have caused this Contract to be executed
effective the day and year first set forth above:
AUBURN SYMPHONY ORCHESTRA CITY OF AUBURN
_________________________________ ____________________________________
Nancy Backus, Mayor
Title:___________________________
Date:___________________________ Date:_______________________________
APPROVED AS TO FORM:
____________________________________
Steven Gross, City Attorney
Page 37 of 84
2020 Auburn Symphony Orchestra Contract
November 12, 2019
Page 7 of 8
Service provider: Auburn Symphony Orchestra
Contract #______
ATTACHMENT A
Scope of Services
Scope of Work:
1. Auburn Symphony Orchestra (ASO) will engage, enrich and inspire our community
through artistically vibrant performances; will uphold the highest artistic and professional
standards; will present a broad range of repertoire; will serve a wide and diverse
audience; and will provide quality educational experiences for all ages.
2. ASO will produce, at the minimum, three full symphony programs, four chamber
concerts, three summer concerts each performing arts season.
3. ASO will conduct outreach into Auburn public schools and offer reduced price student
tickets.
4. Conduct outreach to new audiences through programming and marketing efforts.
5. Participate in community events and/or festivals through hosting a booth and/or
partnering to present programming as part of the event program.
Service Provider Agrees to:
1. Credit the City of Auburn in all appropriate public announcements, programs,
advertising, and other forms of notice relating to the activity and service covered under
this agreement and produced by, for, and under the direction of the organization. Where
possible, the City of Auburn logo should be used. If logo is not appropriate, ASO may
list the funder as : City of Auburn.
2. Provide access to members of the City Council and Auburn Arts Commission for
purposes of evaluation to at least three performances each year.
3. Meet with the City Council, Arts Commission, or the Arts Coordinator once during the
contract period, to provide information regarding programming and administration of the
programs.
4. Provide the City of Auburn reports and data as outlined as part of the payment schedule.
5. Make available to the City of Auburn the service providers financial and other records,
upon request, to determine compliance with this agreement.
6. Include City Council members and Arts Commissioners in their mailing list
Page 38 of 84
2020 Auburn Symphony Orchestra Contract
November 12, 2019
Page 8 of 8
ATTACHMENT B
Compensation
Payment Schedule
Phase I: To be completed by January 31, 2020. Not to Exceed $25,000.00 upon receipt or
completion of the following:
• Full execution of this contract
• Receipt of completed invoice
• Receipt of schedule of activities and programming for 2019-20 performing arts season
• Submission of all printed material and copies of paid advertisements completed between
June 2019 and January 20201.
• Attendance reports for concerts (from September 2019 through January 31, 2020;
including zip code demographic summary of patrons and student discount tickets
claimed, and tracking of new versus returning attendees.
• Outline summary of outreach activities and community participation efforts
• Receipt of annual report from prior ASO fiscal year
• Submission of marketing plan and budget for ASO 2019-2020 performing arts season
Phase II: To be completed by March 31, 2020. NTE $25,000.00 upon receipt or completion of
the following:
• Receipt of completed invoice
• Submission of all printed material and copies or documentation of paid advertisements
completed between January 2020 and March 2020
• Attendance reports for ASO concerts (from February 1-March 31, 2020); including zip
code demographic summary of patrons and student discount tickets claimed, and tracking
of new versus returning attendees.
• Outline summary of outreach activities and community participation efforts
Phase III: To be completed by June 5, 2020. NTE $25,000.00 upon receipt or completion of the
following:
• Receipt of completed invoice
• Submission of all printed material and copies of paid advertisements completed between
March 2020 and June 5, 2020.
• Attendance reports for ASO concerts (from March 31-June 4, 2020); including zip code
demographic summary of patrons and student discount tickets claimed, and tracking of
new versus returning attendees.
• Outline summary of outreach activities and community participation efforts
• Summary of annual fundraiser
1 NOTE: While this Contract covers performances in 2019 and 2020, references are made to the ASO’s 2019-2020
season, which includes periods covered in this Contract.
Page 39 of 84
Auburn Symphony Orchestra
Annual Report
Fiscal Year and Season: July 2018-June 2019
Overview
The 2018-19 Season with Auburn Symphony Orchestra (ASO) marked the first season with new
Music Director Wesley Schulz, a year of expansion and continued high quality artistic and
education programs.
●Our major events and productions this year consisted of four full Symphony Series
programs, four Chamber Series concerts (including one concert in Kent), and four
Summer Series concerts (see Events).
●We also worked to strengthen our connections within the community, including the
Auburn School District, Auburn Library, the White River Valley Museum, and the Auburn
Art Walk, helping to support community events.
●The Board of Directors held its annual retreat in August to engage in extensive
brainstorming that created tangible goals to grow the organization in every aspect.
●The organization and Board of Directors remain members of the League of American
Orchestras. Membership includes education opportunities, networking, and industry
resources.
●We continue to offer student tickets for $10, also extending that offer to families of music
students in Auburn middle and high schools (see Ticketing). Four ASO musicians
engaged children and families at the Auburn Library for a free, interactive education
program.
●To honor outgoing General Manager Lee Valenta, the Auburn Symphony Board of
Directors established the Lee Legacy Fund in his honor. The fund, now more than
$22,000, expands education programs, brings interesting soloists to the stage, and
enhances the excellence of the orchestra.
●Our annual fundraiser in April was highly successful and generously sponsored by
Segale Properties, Gosanko Chocolates, and Leavitt Group Northwest, just to name a
few. 160 people attended, including deputy mayor Peloza. The event netted
approximately $55,000 in revenue for the symphony. Guests were treated to musical
selections by ASO harpist John Carrington.
Page 40 of 84
Ticketing
Discounted Tickets - Local Music Students and Families
Date Performance Total
Tickets
Student
Tickets
7/5/18 Summer: Bernstein, Butler, and Brass 99 10
7/19/18 Summer: Summer Dreams 79 5
8/2/18 Summer: Hot Air Bassoons 71 6
10/14/18 Symphony: Pines of Rome 513 48
11/16/18 Chamber: Chamber Music from Around the World (Kent) 52 5
11/18/18 Chamber: Chamber Music from Around the World 98 11
12/17/18 Symphony: Rockin’ Christmas Eve 724 86
1/20/19 Chamber: Youth Movement 102 3
2/17/19 Symphony: Brahms & Sibelius 484 33
3/31/19 Chamber: Romantic Brothers 105 8
4/28/19 Symphony: DANCE 480 25
6/27/19 Summer: From the Stage! 71 6
TOTAL 2,878 246
Ticket Sold by Zip Code
Zip Code
Purchaser
Count
Tickets
Sold
Percentage of
Purchasers
Percentage of Total
Tickets Sold
*Various Other Zip
Codes 263 1,110 41% 34%
98092 128 860 20% 27%
98002 65 364 10% 11%
98042 32 228 5% 7%
No Zip Code Given 60 173 9% 5%
1
Page 41 of 84
98391 28 130 4% 4%
98001 18 94 3% 3%
98022 18 133 3% 4%
98198 23 170 45% 5%
Total: 635 3,262
Auburn Symphony Orchestra added 311 new individuals and businesses to the database
through new ticket buyers and fundraiser attendees in the 2018-19 Season.
Marketing
Press release and marketing examples attached
Press Coverage
Date Publication Notes
Ongoing KING FM Radio coverage of upcoming concerts and
events. Commentary by Dave Beck, etc.
Ongoing Auburn Reporter The Reporter accepts press releases and
uses them to produce articles in advance of
each concert
Ongoing Northwest Public Broadcasting Radio coverage of upcoming concerts and
events
6/28/18 Auburn Reporter Sunsets Series Returns to Mary Olson Farm
8/22/18 Auburn Reporter Woolsey Appointed New Executive Director
9/7/18 Auburn Reporter Pump up the Jam: Auburn Symphony Trio at
Art Walk
10/7/18 Auburn Reporter Auburn Symphony Presents Fall Concert
10/3/18 Kent Reporter Auburn Symphony Presents Pines of Rome
10/25/18 Auburn Reporter Lee Valenta Legacy Fund
11/7/18 Kent Reporter Chamber Music from Around the World
11/7/18 Auburn Reporter Chamber Series comes to Kent
11/7/18 Auburn Reporter Auburn Symphony Orchestra Presents
2
Page 42 of 84
Rockin’ Christmas Even
11/28/18 Auburn Reporter Auburn Symphony Orchestra Holiday
Concert
12/7/18 What’s Up NW Upcoming Event: Rockin’ Christmas Eve
12/10/18 Auburn Examiner Have a Rockin’ Christmas Eve with Auburn
Symphony Orchestra
12/21/18 Auburn Examiner Auburn Symphony Continues a Tradition
12/28/18 Auburn Reporter Auburn Symphony Highlights Lee Valenta:
Person of the Year
1/6/19 Auburn Reporter Auburn Symphony Features Youth
Movement Chamber Concert
1/9/19 Auburn Examiner Auburn Symphony Continues Youth
Movement
2/13/18 Auburn Reporter Valentines Weekend Performance: Brahms
and Sibelius
2/13/18 Kent Reporter Romantic Symphony Concert: Brahms and
Siblius
3/12/19 Auburn Examiner Romantic Brothers: A Chamber Concert with
Auburn Symphony
4/17/19 Auburn Reporter Auburn Symphony to throw season-ending
party
4/23/19 Auburn Examiner Auburn Symphony Orchestra Presents
DANCE
5/13/19 Auburn Reporter Auburn Symphony launches 2019-20
Season
5/18/19 Auburn Examiner Auburn Symphony Orchestra Launches
2019-20 Season
5/31/19 Auburn Reporter Auburn Symphony Announces New
Concertmaster
6/1/19 Auburn Examiner Auburn Symphony Orchestra Welcomes
Emilie Choi
3
Page 43 of 84
Advertising
Date Publication Notes
Per concert Northwest Public Broadcasting Concert promo-radio ad
Per concert KING FM Concert promo-radio ad
Per concert/quarterly Auburn Reporter Concert promo-print ad
Per concert/quarterly Kent Reporter Concert promo-print ad
Per concert/quarterly Federal Way Mirror Concert promo-print ad
Per concert/quarterly Enumclaw/Bonney Lake Courier
Herald
Concert promo-print ad
Per concert/quarterly Covington/Maple Valley/Black
Diamond Reporter
Concert promo-print ad
Monthly Lake Tapps Living Concert promo-print ad
Per concert/quarterly Auburn Magazine Concert promo-print ad
Per concert/quarterly Banner on Auburn Way Concert promo-Visual over
Auburn Way near Hwy. 18
Year-round Window of Office on Main Street Concert promotion with
seasonal display
Per concert Press releases to various regional
outlets
Sent via email
Print Collateral
Date Description Notes
June 2018-19 Season Brochures Sent to internal list of 2,300
December Annual fund letter Segmented, targeted letters
sent to 600
September,
November,
January,
March
Newsletter Sent to targeted list of
850-1000
October, Concert Posters 400 distributed to Seattle,
4
Page 44 of 84
December,
February and
April
Auburn, Tacoma, and south
King County
May End of Year Fundraising Appeal Segmented, targeted list of
90 patrons
Electronic Promotions
Date Description Notes
Per Concert Auburn Reporter Digital ads
Per Concert Live Music Project Online calendar
Emails to their constituents
Per Concert Facebook Events, boosted events, and
informational posts
Per Concert Twitter Informational posts
4-5 times per
month
MailChimp Emails to list of 1,900
5
Page 45 of 84
2018-2019 Events
Title Date Musicians Attendance Location
Symphony Series
Pines of Rome 10/14/18 80 513 Auburn
Performing Arts
Center
Rockin’ Christmas Eve 12/17/18 65 724 Auburn
Performing Arts
Center
Brahms & Sibelius 2/17/19 65 484 Auburn
Performing Arts
Center
DANCE 4/28/19 63 480 Auburn
Performing Arts
Center
Pre-Concert Lectures
Pines of Rome 10/14/18 2 speakers
+ slides
90+ Auburn
Performing Arts
Center
Brahms & Sibelius 2/17/19 2 speakers
+ slides
90+ Auburn
Performing Arts
Center
DANCE 4/28/19 2 speakers
+ slides
90+ Auburn
Performing Arts
Center
Chamber Series
Chamber Music from Around
the World (Kent)
11/16/18 4 52 Kent Lutheran
Church
Chamber Music from Around
the World
11/18/18 4 98 St. Matthew
Episcopal Church
Youth Movement 1/20/19 3 102 St. Matthew
Episcopal Church
Romantic Brothers 3/31/19 6 105 St. Matthew
Episcopal Church
6
Page 46 of 84
Summer Series
Bernstein, Butler, and Brass 7/5/18 5 99 Mary Olson Farm
Summer Dreams 7/19/18 5 79 Mary Olson Farm
Hot Air Bassoons 8/2/18 4 71 Mary Olson Farm
From the Stage! 6/27/19 5 75 Originally
Scheduled for
Mary Olson Farm,
Moved to Geaux
Brewing due to
weather
Education & Community Engagement
ASO String Trio performance
at Auburn Downtown
Association Art Walk
Sep 2018,
May 2019
4 400 Auburn
Principal cellist Brian Wharton
solo performance
Ongoing 1 100 Kent Lutheran,
Messiah Lutheran
Free program - Instruments of
the Orchestra
April 27,
2019
4 15 Auburn Library
Music Director Wesley Schulz
visit to Auburn Riverside High
School
April 30,
2019
1 70 Auburn Riverside
High School
Open Rehearsals Feb and
April 2019
70+ 30 Auburn
Performing Arts
Center
Attachments:
●Fiscal Year 2019 Profit and Loss
●Press release example: Rockin’ Christmas Eve
●Press release example: Lee Valenta Legacy Fund
●Ad Examples
●Email Examples
●Marketing Sample: Pines of Rome poster
●Marketing Sample: Brahms and Sibelius poster
7
Page 47 of 84
Jul '18 - Jun 19
Ordinary Income/Expense
Income
In-Kind Revenue 44.66
Lee's Retirement Party 3,360.00
Lee Legacy Fund 19,706.33
Board Giving 11,630.00
Sustaining Fund 15,000.00
Merchandise Sales 10,100.00
Government Grants 84,000.00
Corporate Contributions 1,776.98
Corporate Gift Matching 2,963.91
Individual Donations 50,610.58
Ticket Sales - Concerts 52,243.00
Ticket Sales - Chamber 12,476.00
Fundraisers
Gala
Sponsorships 2,700.00
Raffle 3,360.00
Tickets 12,080.00
Donation 21,920.00
Auction 21,046.00
Total Gala 61,106.00
Concessions 437.00
Total Fundraisers 61,543.00
Program Advertising 10,130.00
Outreach Services
Education 300.00
Total Outreach Services 300.00
Total Income 335,884.46
Gross Profit 335,884.46
Expense
Direct Deposit Fees 75.16
Payroll Tax Expenses
WA PFML Expense 57.57
Employment Security Dept Exp 946.38
L&I Expense 515.60
Medicare Expense 1,158.25
Soc Sec Expense 4,952.53
Total Payroll Tax Expenses 7,630.33
Compensation - Staff 79,879.18
Administration Expense
Utilities 592.97
Board Expenses 223.42
Office Equipment 320.92
Business Meals 198.08
Advertising 750.00
Bank Charges/Adjustments 9,291.05
Dues and Subscriptions 3,331.80
Insurance 2,466.00
Licenses and Permits 937.81
Miscellaneous 66.45
Office Rent 10,800.00
Office Supplies 675.14
Postage 902.95
Printing 3,906.74
Professional Fees 3,044.00
Taxes - Federal 973.22
10:25 AM AUBURN SYMPHONY ASSOCIATION
07/16/19 Profit & Loss
Accrual Basis July 2018 through June 2019
Page 1Page 48 of 84
Jul '18 - Jun 19
Telephone 1,403.46
Travel/Parking/Milage 39.75
Total Administration Expense 39,923.76
Concert Expense
Travel 4,832.46
Receptions (Concert)864.00
Concession Costs 882.13
Advertising 9,244.79
Postage -284.04
Printing 10,209.74
Facility Rent 11,931.00
Music Rental 6,587.85
Musician Meals & Flowers 1,167.82
Recording 2,500.00
Total Concert Expense 47,935.75
Chamber Expense
Printing 192.80
Facility Rental 5,517.50
Total Chamber Expense 5,710.30
Compensation
xMusician's Salary - Concert 165,211.00
xMusician's Salary-Chamber 17,300.00
xMusician's Salary-Education 800.00
Total Compensation 183,311.00
Fund Raising Expenses
Annual Appeal 1,330.03
Lee's Party 3,730.44
Merchandise purchases 6,359.86
Gala Event 11,508.26
Receptions 666.32
Total Fund Raising Expenses 23,594.91
Payroll Expenses 0.00
Total Expense 388,060.39
Net Ordinary Income -52,175.93
Other Income/Expense
Other Income
Endowment Revenue 0.00
Gain/Loss on Investment, MS 39,871.43
Interest Income 23,272.95
Total Other Income 63,144.38
Net Other Income 63,144.38
Net Income 10,968.45
10:25 AM AUBURN SYMPHONY ASSOCIATION
07/16/19 Profit & Loss
Accrual Basis July 2018 through June 2019
Page 2Page 49 of 84
For Immediate Release: Nov. 27, 2018
253-887-7777
info@auburnsymphony.org
Rockin’ Christmas Eve
Symphony concert with electric violin, special guest vocalist, film scores and more
Contact: Natalie DeFord, Communications Manager - natalie@auburnsymphony.org
Rachel Woolsey, Executive Director - rachel@auburnsymphony.org
WHAT:Holiday Symphony Concert: Rockin’ Christmas Eve
Wesley Schulz, conductor; Rachel DeShon, soprano; Brittany Boulding, electric violin
WHEN:Dec. 17, 7:30 p.m.
Box office opens at 6:30
WHERE:Auburn Performing Arts Center, 702 4th St NE, Auburn, WA 98002
TICKETS:Tickets: $37 general, $30 senior, $10 student.
Call 253-887-7777 or purchase online at auburnsymphony.org by noon on Dec. 14
DETAILS:Auburn Symphony Orchestra presents an evening of holiday fun for the whole family!
Rachel DeShon, a powerful soprano and recurring star of Teatro ZinZanni, joins the
Orchestra to perform The Twelve Gifts of Christmas and her signature version of
O Holy Night, which you can hear her sing on her YouTube channel:
https://www.youtube.com/watch?v=dax4tgsxRBc
Learn more about Deshon at racheldeshon.com, and see a dazzling video of her here:
https://www.youtube.com/watch?v=ei704DYRkFE.
Additional treats include Trans-Siberian Orchestra rock arrangements of holiday
favorites, with concertmaster Brittany Boulding on the electric violin, and the beautiful
Concert Suite from 2015 computer-animated film, The Polar Express.
And, in the spirit of the season, we will add more goodies to your already-full Christmas
stocking! Various holiday activities will fill the lobby of the Performing Arts Center
before the program, including a performance by the Green River Jazz Voices.
Reserved seats can be purchased in advance or the day of the concert. Parking is free.
This concert is sponsored in part by the City of Auburn.
##
Auburn Symphony Orchestra changes lives and our community through the shared experience of live
classical music performances and by nurturing the relationship between our audience and our artists.
Learn more and support the music at auburnsymphony.org.
Auburn Symphony Orchestra • P.O. Box 2186, Auburn, Washington 98071
253.887.7777 • info@auburnsymphony.org • auburnsymphony.org
Page 50 of 84
For Immediate Release: Oct. 23, 2018
253-887-7777
info@auburnsymphony.org
Announcing Auburn Symphony Orchestra’s
“Lee Valenta Legacy Fund”
Upon the retirement of founding General Manager Lee Valenta, an earmarked fund has been created
to support the Symphony in his honor.
It was announced at his retirement party on Oct. 21.
More than $20,000 has been raised to date.
Contact: Natalie DeFord, Communications Manager - natalie@auburnsymphony.org
Rachel Woolsey, Executive Director - rachel@auburnsymphony.org
WHAT:Lee Valenta Legacy Fund
Retirement of General Manager Lee Valenta
DETAILS:
Retiring General Manager of Auburn Symphony Orchestra Lee Valenta was honored with the
announcement of a new earmarked fund for the Symphony in his honor.
The Lee Valenta Legacy Fund, created by board members, musicians, community members, and friends,
will support the Symphony’s education programs, expand the music library, and enhance the excellence
of the Symphony for years to come. More than $20,000 has been raised so far.
The Fund was announced at Valenta’s retirement party on Oct. 21 at Bogey’s Public House in Auburn
with more than 100 people in attendance. Among attendees were members of the Symphony’s Board of
Directors, Symphony supporters, new Music Director Wesley Schulz, new Executive Director Rachel
Woolsey, and Valenta’s wife, children, grandchildren, and closest friends.
Valenta served as General Manager of the Symphony for 22 years, 10 of which he held the position and
its demanding roles as a volunteer. His work kept the Symphony alive, especially when it came time to
find a new Music Director - a more than 2-year-long process - and organize programming and guest
conductors in the meantime.
Previously, Valenta had a long-term career working to create job opportunities and community support
systems for people with developmental disabilities. He was a founder of Trillium Employment Services,
created in 1983, which is still strongly serving our community today.
Valenta is known not only for his outstanding work for the Symphony and for people with disabilities, but
also for being a wonderful advocate in the community, passionate about helping others, and sharing music
and friendship with everyone he meets.
##
Auburn Symphony Orchestra changes lives and our community through the shared experience of live classical
music performances and by nurturing the relationship between our audience and our artists.
Learn more and support the music at auburnsymphony.org.
Auburn Symphony Orchestra • P.O. Box 2186, Auburn, Washington 98071
253.887.7777 • info@auburnsymphony.org • auburnsymphony.org
Page 51 of 84
Ad Examples (not to scale)
Page 52 of 84
Email Examples
Page 53 of 84
Page 54 of 84
Page 55 of 84
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6742 (Gaub)(5 Minutes)
Date:
November 4, 2019
Department:
Public Works
Attachments:
Draft Ordinance No. 6742
Exhibit A
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background Summary:
Under W ashington state law, a developer or property owner (“applicant”) has the right to seek
reimbursement from other property owners (“benefited properties”) who later connect to the
public streets or utilities that the applicant constructed as part of the applicant’s property
development. The payback agreement between the City and the applicant provides the
mechanism for the City to collect the reimbursement f rom the benefited properties as a
condition of service, and to provide the reimbursement to the applicant.
On November 5, 2018, the City Council adopted Ordinance No. 6696 to revise Auburn City
Code regulation (ACC 3.25 – Payback Agreements) to make the City’s administration of the
payback agreement process more efficient and to provide earlier notification to the benefited
property owners.
Staf f recommends the f ollowing additional changes to further improve the administration of
the payback agreement process by linking certain submittals to key milestones in the
Developer’s Public Facility Extension Agreement (FAC) f or construction of the public
improvements:
Applicant to submit the payback agreement application before executing the FAC. This
enables the payback agreement improvements to be defined in the FAC, and f or the
Developer to acknowledge that other improvements are not eligible for, or that the
Developer is waiving their right to, a payback agreement.
The payback agreement will be prepared and executed only after the Developer
completes all the requirements of the FAC and the City accepts ownership of the
completed public improvements.
The City Engineer will request that the City Council schedule a public hearing within 90
days only after the City receives the executed payback agreement f rom the Developer.
Once the Developer executes the payback agreement, the Developer will be prohibited
from making any changes unless such changes are agreed to by the City.
Page 56 of 84
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:November 12, 2019 Item Number:
Page 57 of 84
--------------------------------
Ordinance No. 6742
October 18, 2019
Page 1 of 2 Rev. 2019
ORDINANCE NO. 6742
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON RELATED TO
INFRASTRUCTURE PAYBACK AGREEMENTS,
AMENDING CHAPTER 3.25 OF THE AUBURN CITY CODE
WHEREAS, Chapter 3.25 of the Auburn City Code authorizes developers, property
owners, and the City who build improvements to the City’s infrastructure to recover a
portion of their costs from other property owners that benefit from those improvements
through a Payback Agreement with the City; and,
WHEREAS, after reviewing the current process, staff recommends adding
clarifying language to Chapter 3.25 of the Auburn City Code that will assist the City’s
administration of the Payback Agreement and Facility Extension Agreement processes.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to City Code. Chapter 3.25 of the Auburn City Code
is amended to read as shown in Exhibit A.
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 3. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section, or portion of this ordinance, or the invalidity of the application of it to any person
or circumstance, will not affect the validity of the remainder of this ordinance, or the validity
of its application to other persons or circumstances.
Page 58 of 84
--------------------------------
Ordinance No. 6742
October 18, 2019
Page 2 of 2 Rev. 2019
Section 4. Effective date. This Ordinance will take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Steven L. Gross, City Attorney
Published: ____________________
Page 59 of 84
ORD 6742 EXHIBIT A
Page 1 of 4
ORD 6742
EXHIBIT A
Chapter 3.25
PAYBACK AGREEMENTS
Sections:
3.25.010 Purpose.
3.25.020 Definitions.
3.25.030 City funding.
3.25.040 Agreement– When mandatory.
3.25.050 City engineer’s authority.
3.25.060 Application– Process.
3.25.070 Costs eligible for reimbursement.
3.25.080 Formation of reimbursement area.
3.25.090 Contract execution and recording.
3.25.100 Implementation of agreement.
3.25.010 Purpose.
The purpose of this chapter is to provide a mechanism to reimburse an eligible applicant
and/or the city for costs associated with the construction of public street or public utility
system improvements. This chapter is intended to implement the provisions of Chapters
35.72 and 35.91RCW as presently adopted or as may be subsequently amended. (Ord.
6696 § 1 (Exh. A), 2018; Ord. 6512 § 1, 2014.)
3.25.020 Definitions.
A. Use of Words and Phrases. As used in this chapter, unless the context or subject
matter clearly requires otherwise, the words or phrases defined in this section have the
indicated meanings.
B. “Applicant” means the owner, developer, or building permit applicant who is required
by any ordinance of the city to construct improvements as a prerequisite of property
development. Street or utility improvements constructed in order to comply with the
city’s subdivision code, zoning code, comprehensive plan, and ACC Title 12 or 13 are
declared to be prerequisites to further property development for the purposes of RCW
35.72.010 and 35.91.020(1)(a).
C. “Assessment reimbursement area” means all real properties that will benefit from a
street or utility system improvement.
D. “Connection” for utility services means the initial provision of water, sewer or storm
drainage service for an individual property after the issuance of an appropriate permit
under Chapter 13.06 or 13.20 ACC, where the property benefits from utility services as
described in ACC 3.25.100, and which results in the creation of a utility payment
Page 60 of 84
ORD 6742 EXHIBIT A
Page 2 of 4
account with the city, and service fees being assessed under that account. Connection
does not include the physical tie-in or attachment of mainline water, sewer, or storm
drainage infrastructure to the city’s system or to infrastructure being dedicated or
conveyed to the city after construction of that infrastructure that is required under
Chapter 13.40 ACC.
E. “Facility (FAC) extension agreement” means an agreement between the city and the
developer, as defined in Chapter 13.40 ACC, for the city to accept the public portions of
facilities constructed by the developer.
EF. “Payback agreement” means contracts authorized by Chapters 35.72 and 35.91
RCW and this chapter, as presently adopted or as may be subsequently amended, for
transportation or utility system improvements.
FG. “Transportation system improvements” means those improvements to the public
street transportation facilities including, but not limited to, paving, installation of curbs,
gutters, storm drainage, sidewalks, street lights, right-of-way landscaping, traffic signals,
and traffic control signs and markings.
GH. “Utility system improvements” means those improvements to the public water,
sewer, or storm drainage systems including, but not limited to, pumping stations,
conveyance, distribution and service lines, structures, storm drainage storage and
treatment ponds/vaults, and disposal plants, water mains, hydrants, reservoirs, wells, or
appurtenances to those systems. (Ord. 6696 § 1 (Exh. A), 2018; Ord. 6512 § 1, 2014.)
I. “Completion” means city acceptance of all improvements constructed as part of the
FAC extension agreement.
…
3.25.060 Application – Process.
A. For each public street or utility system improvement the applicant is required to
construct that is determined by the city engineer to be eligible for a payback agreement,
the applicant may apply to the city to establish a payback agreement. The For eligible
projects, a complete payback agreement application must be received not later than 10
business days after the date that the city’s letter of eligibility is postmarked before
execution of the FAC extension agreement, or the applicant will be deemed to have
waived the right to request a payback agreement.
B. The application to enter into a payback agreement must include all the following
items:
A1. A nonrefundable application fee in the amount specified in the city’s fee
schedule.
Page 61 of 84
ORD 6742 EXHIBIT A
Page 3 of 4
B2. An estimate of all costs of the project including, but not limited to, design
engineering, permitting, property acquisition, construction engineering, contract
administration, surveying, and construction costs associated with the system
improvements.
C3. A map and legal description identifying the proposed boundaries of the
assessment reimbursement area and each separately owned parcel within that
area and including the applicable amount of area and/or front footage of the
property. The map will identify the location of the project in relation to the parcels
of property in the area.
D4. A preliminary assessment reimbursement roll stating the proposed
assessment for each separate parcel of property within the proposed
assessment reimbursement area as determined by apportioning the total project
cost on the basis of the benefit of the project to each parcel of propert y within the
area. The payback reimbursement charge to other properties will be based on
the total project cost, figured on a front foot or area assessment basis, or other
equitable method, as determined by the city, or any combination of these
methods at the reasonable discretion of the city engineer.
E5. A complete list of record owners of property within the proposed assessment
reimbursement area certified as complete and accurate by the applicant and
which states names and mailing addresses for each owner.
F6. The applicant’s acknowledgement that a street payback agreement may
extend for a period of up to 15 years (unless extended as provided for by
statute), and a utility payback agreement may extend for a period of not less than
20 years (unless extended as provided for by statute), from the date of final
acceptance by the city and the recovery shall be assigned to run with the land.
G7. The applicant’s acknowledgement that approval of the payback agreement
will be conditioned on the applicant agreeing to waive any claims for liability of
the city in establishment and enforcement of payback agreements, including an
acknowledgement that the city is not responsible for locating a beneficiary or
survivor.
H8. The applicant’s acknowledgement that it must provide sufficient security to
ensure to complete the improvements. (Ord. 6696 § 1 (Exh. A), 2018; Ord. 6512
§ 1, 2014.)
3.25.070 Costs eligible for reimbursement.
A. The city council may provide for the reimbursement of all or part of the costs
advanced by the city funds and/or applicant for the street or utility system
improvements, including:
Page 62 of 84
ORD 6742 EXHIBIT A
Page 4 of 4
A1. The design engineering, permitting, property acquisition, construction
engineering, contract administration, surveying, and construction costs
associated with the street or utility system improvements.
B2. The cost of all advertising, mailing and publishing of notices.
C3. The cost of legal services and any other expenses incurred by the city in
connection with the construction or financing of the improvement, including the
issuance of any bonds.
D4. City costs of administering the agreement.
E5. Outside professional services as applicable.
B. Costs eligible for reimbursement to the applicant will not include frontage street or
utility improvements that would have been normally required of the applicant per
Chapter 12.64A, 13.08, or 13.40 ACC. (Ord. 6696 § 1 (Exh. A), 2018; Ord. 6512 § 1,
2014.)
C. Applicant waives the right to a payback agreement for any improvements for which
final costs are not submitted to the City within 120 days after completion.
…
3.25.090 Contract execution and recording.
A. Following completion of the facility extension and receipt of final costs to be included
in the payback agreement, the city will provide the applicant with the payback
agreement for execution.
AB. The applicant will provide an executed copy of the payback agreement to the city.
The applicant will not be allowed to make any further changes to the executed payback
agreement unless the changes are mutually agreed to by the City.
C. Within 90 days of receipt of the executed payback agreement, the city engineer will
request that the city council schedule a public hearing.
D. Following the public hearing, the city council will consider the payback agreement.
BE. The payback agreement will be recorded in the King or Pierce County department
of records, as appropriate. Once recorded, the payback agreement is binding on
property owners of record within the assessment area who are not party to the
agreement. (Ord. 6696 § 1 (Exh. A), 2018; Ord. 6512 § 1, 2014.)
…
Page 63 of 84
AGENDA BILL APPROVAL FORM
Agenda Subject:
Transportation Impact Fee Update (Gaub)(15 Minutes)
Date:
November 4, 2019
Department:
Public Works
Attachments:
Trans portation Impact Program Update Memo
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background Summary:
Present and discuss the proposed 2020 update to the transportation impact f ee program as
summarized in the attached memo.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:November 12, 2019 Item Number:
Page 64 of 84
Page 1 of 5
Memorandum
TO: City Council, Mayor Backus
FROM: Public Works
RE: DRAFT 2020 Transportation Impact Fee Update
DATE: October 31, 2019
The purpose of this memorandum is to present staff’s recommendation for updating the
Transportation Impact Fee program. The Public Works Department is recommending an update
to the Transportation Impact Fee program, to be consistent with the projects funding needs
identified in the adopted 2020-2025 Transportation Improvement Program (TIP).
Proposed Citywide Transportation Impact Fees
The current cost per new PM Peak hour trip in the transportation impact fee rate schedule is
$4,238.30. The changes summarized in this memo increase the impact fee per weekday PM
peak hour trip by $423.04 to a total of $4,661.34. The increase, approximately 10 percent, is
attributable to the current amount of funding being sought through the impact fee program. The
updated PM peak hour trip amount will be utilized to adjust the detailed traffic impact fees
included in the proposed 2020 fee schedule. The updated fee would be applicable to all new
uses citywide except in Lakeland Hills and the Downtown Urban Center (DUC) zone.
Background
The most recent update to the City’s transportation impact fee occurred on January 1, 2019,
and was based on the previous 2019-2024 TIP. Transportation impact fees are updated
annually to stay current with the need to fund road capacity projects identified in the recently
modified 2020-2025 TIP. The update accounts for changes to the project list, updated funding
needs, and the portion of each projects cost which is attributable to new development. The
update also accounts for revised growth forecasts developed as part of the 2015
Comprehensive Transportation Plan Update. These changes will ensure that the collection of
impact fees is consistent with the capacity projects identified in the adopted TIP.
Impact Fee Project List Changes
Not all of the projects included in the TIP are included in the impact fee program. Only projects
which increase vehicular capacity at intersections and along roadway segments are eligible to
be included in the impact fee program. Table 1 shows a list of the projects included in the
impact fee calculations.
The majority of the projects included in the impact fee program are carried over from the
previous year, but have been revised as appropriate to reflect current funding needs. Five
projects have been removed from the list because they have been completed, combined with
other projects, or they have moved beyond year six in the current TIP. Four new projects have
been added based on changes to anticipated funding for the project or new capacity needs.
Page 65 of 84
Page 2 of 5
Impact Fee Project Cost Changes
The traffic impact fees in effect during 2019 were based on the need to collect approximately
$20M of traffic impact fee revenue to fund the capacity projects identified in the 2019-2024 TIP.
The adopted 2020-2025 TIP required the collection of approximately $24M of traffic impact fee
revenue to fund the capacity projects included in the current TIP. This increase of approximately
$4M partially accounts for proposed increase in traffic impact fees.
Citywide Growth Trips
The proposed 2019 update is based on the number of growth trips forecast in the 2015
Comprehensive Transportation Plan. The plan anticipated 16,100 additional trips would be
generated by new land uses developed within the City between 2012 and 2035. This total
number was reduced by the number of growth trips which are estimated to have already
occurred since 2012. Currently, approximately 13,250 additional growth trips are anticipated
between 2020 and 2035, with 5,300 anticipated within the 6 years period covered by the TIP.
Downtown Urban Center Zone Rate
In an effort to acknowledge the trip generation characteristics of the downtown urban center, the
City added a second zone to the transportation impact fee program. The program charges
reduced impact fees for development occurring in the downtown urban center. The applicable
downtown area in which fees are reduced is shown in Figure 1.
Reduced impact fees for the downtown urban center account for anticipated reduced trip
generation resulting from the availability of transit service (both bus and rail), the completeness
of non-motorized facilities, and the close proximity of complementary land-uses (retail,
commercial, medical, etc.). This provides a better nexus between transportation impact fees and
the impacts of development in the downtown urban center.
The following reductions are used for each land use category in the downtown urban center:
Residential, Lodging, and Medical -19%
Recreation, Institutional, Retail, and Service -26%
Office -32%
National and local data was used to estimate the reductions for downtown land-uses in Auburn.
This approach is consistent with other local jurisdictions, including Federal Way and Kent.
Lakeland Hills Rate
Transportation mitigation fees for Lakeland Hills were established in 1998 by Resolution 2955.
At that time the initial impact fees were identified for detached single-family units, attached
single-family and multi-family units, senior family residential units, and commercial and retail
space. The fees are updated annually based on the Consumer Price Index for the Seattle-
Metropolitan area. The most recent annual data shows that during the previous 12 month
period, prices have increased by 2.6 percent.
TIF Comparison by Agency
Figure 2 shows a comparison of the basic transportation impact fee for 60 Western Washington
Cities and 5 Counties. The comparison shows that with the proposed increase Auburn’s fee is
similar to those currently charged by the Cities of Kent, Puyallup, and Covington.
Page 66 of 84
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Page 68 of 84
Page 5 of 5
Table 1 - Traffic Impact Fee Project List
Ongoing TIP Projects to remain on the Transportation Impact Fee List
- TIP I-5: Harvey Rd NE/8th Street NE Intersection Improvements
- TIP I-6: Lake Tapps Parkway ITS Expansion
- TIP I-8: 29th St SE/R St SE Intersection Improvements
- TIP I-9: M St SE/29th St SE Intersection Improvements
- TIP I-10: R St SE/21st St SE Intersection Improvements
- TIP I-11: AWS/6th St SE Intersection Improvements
- TIP I-12: C St SW/15th St SW Intersection Improvements
- TIP I-14: 124th Ave SE/SE 284th St Intersection Safety Improvements
- TIP I-15: 10th St NW/A St NW Intersection Improvements
- TIP N-5: F Street SE Non-Motorized Improvements (Downtown to Les Gove)
- TIP N-8: Evergreen Heights SRTS
- TIP R-3: M Street Underpass (3rd St SE to 8th St SE)
- TIP R-4: A Street Loop
- TIP R-5: A Street NW, Phase 2 (W Main St to 3rd St NW)
- TIP R-6: Auburn Way S Widening (Hemlock St SE to Poplar St SE)
- TIP R-7: M Street NE (E Main St to 4th St NE)
- TIP R-8: 49th Street NE (Auburn Way N to I St SE)
- TIP R-9: 46th Place S Realignment
- TIP R-11: 124th Ave SE Corridor (SE 312th St to SE 318th St)
- TIP R-12: R Street Bypass (M St SE to SR-18)
- TIP R-13: SE 320th Corridor Improvements (116th Ave SE to 122nd Ave SE)
- TIP R-14: W Valley Highway Improvements (15th St NW to W Main St)
- TIP R-16: Auburn Regional Growth Center Access Improvements
- TIP R-17: M Street SE Improvements (8th St SE to Auburn Way S)
- TIP R-20: Lea Hill Road Segment 1 (Harvey Rd/M St SE 105th Pl S)
- TIP R-21: Lea Hill Road Segment 2 (105th Pl S to 112th Ave SE)
- TIP R-22: Lea Hill Road Segment 3 (112th Ave SE to 124th Ave SE)
- TIP R-23: West Valley Hwy Improvements (SR-18 to 15th St SW)
- TIP S-1: A Street NW, Phase 1 (3rd St NW to 14th St NW)
- TIP S-2: S 277th Street Environmental Monitoring
- TIP S-3: A St SE Corridor Study
New TIP Projects to be added to the Transportation Impact Fee List
- TIP I-16: 15th St NW/SR-167 NB Ramps Intersection Improvements
- TIP R-10: Auburn Way N/S (4th St SE to 4th St NE)
- TIP R-26: E Valley Hwy Widening (Lakeland Hills Way to Terrace View Drive)
- TIP R-27: Lea Hill Road Segment 1A (Garden Ave)
TIP Projects removed from the Transportation Impact Fee List
- TIP I-7: SE 320th St/116th Ave SE Roundabout
- TIP I-13: 124th Ave SE/SE 320th St Intersection Improvements
- TIP N-10: A Street SE Pedestrian Crossing
- TIP R-2: I Street Corridor (45th St NE to S 277th St)
- TIP S-4: Kersey Way Study
Page 69 of 84
AGENDA BILL APPROVAL FORM
Agenda Subject:
Facility Extension Permit Fees (Gaub)(15 Minutes)
Date:
November 5, 2019
Department:
Public Works
Attachments:
Presentation
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background Summary:
I n 2018, Financial Consulting Services Group (FCS) performed a study to determine the cost
of providing developer fee-related services and compared those costs to actual fees
charged.
At the February 26, 2018 Council study session, the consultant discussed their approach,
provided preliminary results and a comparison of Auburn’s fees to other area cities, and
identified key policy issues for Council consideration.
At the October 8, 2018 Council study session, staff presented f indings of the study and
discussed whether Council supported staff’s recommendations f or adjustments to selected
f ees to improve cost recovery. Council consensus was in support of the proposed fees.
There was also Council consensus that supported f urther discussions and ef f orts to improve
cost recovery in future years, including the review of the Facility Extension (FAC) Agreement
f ees to seek a 100% cost recovery and revision of the structure of the f ee.
Background information, including an explanation of what FAC Agreements are, is provided in
the attached presentation slides. The adjustments approved for the 2019 f ee schedule for
FAC’s resulted in an estimated 60% cost recovery. Further adjustments and a change of fee
structure will be discussed at the November 12th Study Session and potentially be proposed
as part of the 2020 fee schedule update. These changes target f ull cost recovery and a
simplification of the f ee calculation.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:November 12, 2019 Item Number:
Page 70 of 84
Page 71 of 84
AUBURN
VALUES
S E R V I C E
ENVIRONMENT
E C O N O M Y
C H A R A C T E R
SUSTAINABILITY
W E L L N E S S
C E L E B R AT I O N
CITY OF AUBURN
FACILITY EXTENSION
FEES UPDATE
COMMUNITY DEVELOPMENT, PUBLIC
WORKS
CITY COUNCIL STUDY SESSION
NOVEMBER 12, 2019
Page 72 of 84
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
An FAC is a FAC ility . A
Facility is defined as a
public road or utility that:
Private developers
design and build as part
of a new development.
After design and
construction, these
facilities will be
transferred to the City
for ownership and
operation/maintenance
WHAT IS AN FAC ?
Page 73 of 84
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Review the designs prepared and provided by civil
engineers
Inspect during construction and before it is covered up
We will own and operate the roads and utilities that are
being built –so we manage the transfer of ownership
We want to ensure high quality infrastructure that lasts
a long time
If we compromise it is the city tax and rate payers that
will be financially impacted
WHAT WORK GOES INTO AN FAC ?
Page 74 of 84
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
REVIEW & INSPECTION
Review –The most detailed and comprehensive element of
development review that includes Planning, Building, Storm
Engineering, Water Engineering, Sewer Engineering,
Transportation Engineering, Valley Regional Fire Authority.
Inspection –Daily visits to the job site to view the installation
of underground utilities, street lights, sidewalks, landscaping,
erosion control, etc.
Tension: private developers seeking to lower cost; city seeking
to ensure high quality
Page 75 of 84
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
VOLUME
0
5
10
15
20
25
2015 2016 2017 2018
FAC Projects
Page 76 of 84
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Development Services Cost of Service and Fee
Analysis (July 2018)
Council Discussion in October 2018:
2015 to 2017 Cost Recovery: 40%
Estimated 2019 Cost Recovery: 60%
2020 fee Update:
Target 100% Cost Recovery
Simplify Calculations and Administration
Equitable increases proportional to project sizes
PREVIOUS COUNCIL DISCUSSION
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 77 of 84
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
FAC Fee Schedule Elements
Application Fee w/Per
Facility Charge
Per Linear Foot Charge
Other Charges
FAC Fee Collection
Approach
40% of total fee due after
1 st review
Remaining fee due before
construction start
CURRENT FAC FEE STRUCTURE
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 78 of 84
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
FEE SCHEDULE –APPLICATION FEE
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Existing Fee Schedule Proposed Fee Schedule
Base Base
$715 Residential $500
Commercial $2,500
Multi-Family $4,000
Short Plat $5,000
Plat $8,000
++
Per Facility Per Facility
$215 per facility $1,500 per facility
Page 79 of 84
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
FEE SCHEDULE –LINEAR FOOT CHARGES
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Existing Fee Schedule Proposed Fee Schedule
Per Linear Foot Per Linear Foot
Public Utilities and Storm for
Private Streets:
First 0 to 1000 feet, $7.25 per foot +
Next 1001 to 2500, $3.75 per foot +
Additional over 2500, $2.25 per foot
Public and Private Streets:
First 0 to 500 feet, $9.00 per foot +
Next 501 to 1000, $5.25 per foot +
Additional over 1000, $1.50 per foot
$5.60 per foot
Page 80 of 84
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
PROPOSED FAC COMPARISON
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Project Type Avg. Fee
(Existing)
Avg.Fee
(Proposed)
$
Change
%
Change
Single Family Residential $2,400 $3,800 $1,400 58%
Commercial $12,200 $19,900 $7,700 63%
Multi-Family $23,200 $40,200 $17,000 73%
Short Plat $7,300 $13,800 $6,500 89%
Plat $27,700 $52,600 $24,900 90%
Estimated Increase in Annual Fee Revenue = $180k
Consensus from Council to move forward with full cost
recovery model for 2020 fee schedule?
Page 81 of 84
AGENDA BILL APPROVAL FORM
Agenda Subject:
Matrix
Date:
November 7, 2019
Department:
City Council
Attachments:
Special Focus Area Key
Matrix
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:November 12, 2019 Item Number:
Page 82 of 84
SPECIAL FOCUS AREAS
COMMUNITY WELLNESS
FINANCE, TECHNOLOGY,
& ECONOMIC
DEVELOPMENT
PUBLIC WORKS & COMMUNITY
DEVELOPMENT
MUNICIPAL SERVICES
PUBLIC HEALTH AND WELLNESS
COMMUNITY & NEIGHBORHOOD SERVICES
HOMELESSNESS & HOMELESSNESS
PREVENTION
HOUSING QUALITY, AFFORDABILITY
& ATTAINABILITY
HUMAN & SOCIAL SERVICES
DOMESTIC VIOLENCE SERVICES
COMMUNITY EQUITY
EQUIPMENT RENTAL
FACILITIES
INNOVATION & TECHNOLOGY
CITY REAL PROPERTY
BUSINESS DEVELOPMENT
SISTER CITIES INTERNATIONAL
UTILITIES
TRANSPORTATION
SUSTAINABILITY
ENVIRONMENTAL PROTECTION
CULTURAL ARTS & PUBLIC ARTS
PLANNING & ZONING
PERMITS & DEVELOPMENT
RIGHT OF WAY MANAGEMENT
AIRPORT
AIRPORT BUSINESS
POLICE
SCORE JAIL
DISTRICT COURT
PARKS & RECREATION
ANIMAL CONTROL
SOLID WASTE
ENERGENCY PLANNING
MULTIMEDIA
CEMETERY
Councilmember Trout-Manuel, Chair Councilmember Wales, Chair Councilmember DaCorsi, Chair Councilmember Brown, Chair
Councilmember DaCorsi, Vice Chair Councilmember Holman, Vice Chair Councilmember Baggett, Vice Chair Deputy Mayor Peloza, Vice Chair
2019 MEETING DATES 2019 MEETING DATES 2019 MEETING DATES 2019 MEETING DATES
February 11, 2019 February 25, 2019 January 14, 2019 January 28, 2019
April 8, 2019 April 22, 2019 March 11, 2019 March 25, 2019
June 10, 2019 June 24, 2019 May 13, 2019 May 27, 2019
August 12, 2019 August 26, 2019 July 8, 2019 July 22, 2019
October 14, 2019 October 28, 2019 September 9, 2019 September 23, 2019
December 9, 2019 December 23, 2019 November 12, 2019 November 25, 2019
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Updated 10-21-2019
NO.TOPIC Chair STAFF LEAD(S)STUDY SESSION REVIEW
DATE(S)
COUNCIL DISCUSSION
SUMMARY ACTION DATE
1 Metro Bus Barn Site Chair DaCorsi
Vice Chair Baggett
Director Gaub
Director Tate TBD
2 WRIA 9 - 101 Indoctrination Chair DaCorsi
Vice Chair Baggett
Director Gaub
Director Tate TBD
3 Funding Options Chair Wales
Vice Chair Holman Director Thomas Ongoing
4 2019 Fireworks Update Chair Brown
Vice Chair Peloza Chief Pierson 11/25/2019
5 AVHS Board Update Chair Brown
Vice Chair Peloza Director Thomas 11/25/2019
COUNCIL MATRIX
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