HomeMy WebLinkAbout01-07-2020 Minutes City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, January 7, 2020 - 10:00 AM — Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Jim Kelly called the meeting to order at 10:00 a.m. in Conference Room 2
located on the second floor of City Hall, 5 West Main Street in Auburn.
Members present included Chair Jim Kelly, Chair Pro Tem Bill Petersen,
Member Stan Laatsch, Member Bob Baggett, and Member Chris Stearns. Also
present was Board Secretary Terry Mendoza and Assistant City Attorney Doug
Ruth.
II. AGENDA MODIFICATIONS
10. LEOFF 1 Member#910342*
Request for reimbursement of dental expenses in the amount of $1200.00
for services received on December 2, 2019. The LEOFF member did not
receive any dental reimbursements in 2019.
Motion by Member Baggett to approve the claim up to the policy
maximum of $1,200. Second by Member Laatsch.
MOTION CARRIED UNANIMOUSLY. 5-0
11. LEOFF 1 Member#378501*
Request for reimbursement of dental expenses in the amount of $168.00
for services received on December 4, 2019. The LEOFF member's dental
expenses were previously found to be medically necessary.
LEOFF 1 Member-2019
#378501
Claim Total Paid
May 2019 $345.84 $345.84
September-October,2019 $2,060.00 $2,405.84
Motion by Chair Pro Tern Petersen to approve the claim as submitted.
Second by Member Laatsch.
MOTION CARRIED UNANIMOUSLY. 5-0
12. LEOFF 1 Member#193495*
a. Request for reimbursement of medical expenses in the amount of
$80.00 for services received on December 19, 2019.
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January 7, 2020
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, January 7, 2020 - 10:00 AM — Conference Room 2
Motion by Member Baggett to approve the claim as submitted.
Second by Chair Pro Tem Petersen.
MOTION CARRIED UNANIMOUSLY. 5-0
b. Request for reimbursement of dental expenses in the amount of
$686.80 for services received on December 23, 2019. The LEOFF
member's dental expenses were previously found to be medically
necessary.
LEOFF 1 Member-2019
#193495
Claim Balance
May 7,2019 $327.00 $327.00
December 12,2019 $209.95 $536.95
Motion by Member Laatsch to approve the claim as submitted.
Second by Chair Pro Tern Petersen.
MOTION CARRIED UNANIMOUSLY. 5-0
III. APPROVAL OF MINUTES
A. Minutes of the December 3, 2019 LEOFF Board Meeting*
Motion by Chair Pro Tern Petersen, seconded by Member Laatsch to
approve the minutes as published.
MOTION CARRIED UNANIMOUSLY. 5-0
IV. UNFINISHED BUSINESS
A. Pending Medical/HearinqNision/Dental Claims
1. LEOFF 1 Member#444135*
Update on medical claim reimbursement for the purchase of
hearing aids through United Health Care.
Board Secretary Mendoza advised the reimbursement check from
United Health Care has been received by the LEOFF 1 Retiree and
will be forwarded to the City.
V. NEW BUSINESS
A. Appeals/Requests for Reconsideration
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January 7, 2020
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, January 7, 2020 - 10:00 AM — Conference Room 2
No appeal/request for reconsideration has been received.
B. Medical/Hearing/Vision/Dental Claims
1. LEOFF 1 Member#629199*
Request for reimbursement of dental expenses in the amount of
$135.00 for services received on December 19, 2019. The LEOFF
member's dental expenses were previously found to be medically
necessary.
LEOFF 1 Member-2019
#629199
Claim Balance
May 2019 $200.00 $200.00
Motion by Member Baggett to approve the claim as submitted.
Second by Chair Pro Tern Petersen.
MOTION CARRIED UNANIMOUSLY. 5-0
2. LEOFF 1 Member#642873*
Request for reimbursement of dental expenses in the amount of
$149.00 for services received on December 2, 2019. The LEOFF
member has received dental reimbursement in 2019.
LEOFF 1 Member-2019 Annual
Maximum
#642873 $1,200.00
Claim Paid Balance
April 20190 $214.00 $986.00
Motion by Member Laatsch to approve the claim as submitted.
Second by Chair Pro Tem Petersen.
MOTION CARRIED UNANIMOUSLY. 5-0
3. LEOFF 1 Member#230947*
Request for reimbursement of dental expenses in the amount of
$171.95 for services received on December 10, 2019. The LEOFF
member has received dental reimbursement in 2019.
LEOFF 1 Member-2019 Annual
Maximum
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January 7, 2020
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, January 7, 2020 - 10:00 AM — Conference Room 2
4230947 $1,200.00
Claim Balance
August 2019 $162.45 $1,037.55
Motion by Chair Pro Tern Petersen to approve the claim as
submitted. Second by Member Baggett.
MOTION CARRIED UNANIMOUSLY. 5-0
4. LEOFF 1 Member#310533*
a. Request for reimbursement of vision expenses in the amount
of $286.20 for services received on November 14, 2019. The
LEOFF member did not receive vision reimbursement in 2019.
Motion by Member Baggett to approve the claim as submitted.
Second by Chair Pro Tern Petersen.
MOTION CARRIED UNANIMOUSLY. 5-0
b. Request for reimbursement of dental expenses in the amount
of $157.00 for services received on December 10, 2019. The
LEOFF member's dental expenses were previously found to be
medically necessary.
LEOFF 1 Member-2019
#310533
Claim Total Paid
June 13,2019 $258.00 $258.00
September 11,2019 $88.00 $346.00
September 16-18.2019 $1,035.00 $1,381.00
Motion by Chair Pro Tern Petersen to approve the claim as
submitted. Second by Member Laatsch.
MOTION CARRIED UNANIMOUSLY. 5-0
5. LEOFF 1 Member #321061*
Request for reimbursement of dental expenses in the amount of
$362.10 for services received on December 16, 2019. The LEOFF
member's dental expenses were previously found to be medically
necessary.
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January 7, 2020
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, January 7, 2020 - 10:00 AM — Conference Room 2
LEOFF 1 Member-2019 Total Paid
#321061
Claim Balance
May 2019 $542.30 $542.30
August 2019 $234.60 $776.90
Motion by Chair Pro Tern Petersen to approve the claim as
submitted. Second by Member Baggett.
MOTION CARRIED UNANIMOUSLY. 5-0
6. LEOFF 1 Member#190365*
Request for reimbursement of dental expenses in the amount of
$171.00 for services received on December 16, 2019. The LEOFF
member's dental expenses were previously found to be medically
necessary.
LEOFF 1 Member-2019
#190365
Claim Balance
August 27,2019 $1,388.70 $1,388.70
September 11,2019 $1,373.70 $2,762.40
Motion by Member Baggett to approve the claim as submitted.
Second by Chair Pro Tem Petersen.
MOTION CARRIED UNANIMOUSLY. 5-0
7. LEOFF 1 Member#193495*
a. Request for reimbursement of dental expenses in the amount
of $209.95 for services received on December 12, 2019. The
LEOFF member's dental expenses were previously found to be
medically necessary.
LEOFF 1 Member-2019
#193495
Claim Balance
May 7,2019 $327.00 $327.00
Motion by Chair Pro Tem Petersen to approve the claim as
submitted. Second by Member Baggett.
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January 7, 2020
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, January 7, 2020 - 10:00 AM — Conference Room 2
MOTION CARRIED UNANIMOUSLY. 5-0
b. Request for reimbursement of medical expenses in the
amount of $400.00 for services received between November
1, 2019 and December 12, 2019.
Motion by Member Baggett to approve the claim as submitted.
Second by Chair Pro Tem Petersen.
MOTION CARRIED UNANIMOUSLY. 5-0
c. Request for reimbursement of medical expenses in the
amount of $16.49 for medical supplies purchased on October
17, 2019.
Motion by Chair Pro Tem Petersen to approve the claim as
submitted. Second by Member Laatsch.
MOTION CARRIED UNANIMOUSLY. 5-0
8. LEOFF 1 Member#937035*
Request for reimbursement of dental expenses in the amount of
$2,625.00 for services received between November 12, 2019 and
December 4, 2019. The LEOFF member's dental expenses were
previously found to be medically necessary.
LEOFF 1 Member-2019
#937035
Claim Total Paid
February 13,2019 $390.00 $390.00
May 15,2019 $230.00 $620.00
August 19,2019 $240.00 $860.00
September 17,2019 $1,770.00 $2,630.00
Member Laatsch abstained from this item.
Motion by Member Baggett to approve the claim as submitted.
Second by Chair Pro Tem Petersen.
MOTION CARRIED UNANIMOUSLY. 4-0
9. LEOFF 1 Member#970468*
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January 7, 2020
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, January 7, 2020 - 10:00 AM — Conference Room 2
Request for reimbursement of vision expenses in the amount of
$105.00 for services received on December 3, 2019. The LEOFF
member did not receive vision reimbursement in 2019.
Chair Kelly abstained from this item.
Motion by Member Laatsch to approve the claim as submitted.
Second by Member Baggett.
MOTION CARRIED UNANIMOUSLY. 4-0
LEOFF 1 Member#910342*
Request for reimbursement of dental expenses in the amount of
$1200.00 for services received on December 2, 2019. The LEOFF
member did not receive any dental reimbursements in 2019.
11. LEOFF 1 Member#378501*
Request for reimbursement of dental expenses in the amount of
$168.00 for services received on December 4, 2019. The LEOFF
member's dental expenses were previously found to be medically
necessary.
LEOFF 1 Member-2019
#378501
Claim Total Paid
May 2019 $345.84 $345.84
September-October,2019 $2,060.00 $2,405.84
12. LEOFF 1 Member#193495*
a. Request for reimbursement of medical expenses in the
amount of $80.00 for services received on December 19,
2019.
b. Request for reimbursement of dental expenses in the amount
of $686.80 for services received on December 23, 2019. The
LEOFF member's dental expenses were previously found to
be medically necessary.
LEOFF 1 Member-2019
#193495
Claim Balance
May 7,2019 $327.00 $327.00
December 12,2019 $209.95 $536.95
C. Other Discussion
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January 7, 2020
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, January 7, 2020 - 10:00 AM — Conference Room 2
1. PD Board position election — Updated Appendix "A" Board
Membership
Board Secretary Mendoza provided the results of the PD Board
position election in which current Chair Kelly was the only
nomination received. His term will be updated to January 1, 2020
through December 31, 2021.
2. Appointment of the Chair and Chair Pro-Tem
Section 1.05 of the LEOFF Board Policies and Procedures
provides that at the first meeting of each year, the members shall
elect from among the members, a member to serve as Chairperson
and a member to serve as Chairperson Pro-Tern.
Motion by Chair Pro Tern Petersen to nominate Jim Kelly as Chair.
Second by Member Laatsch.
MOTION CARRIED UNANIMOUSLY. 5-0
Motion by Member Laatsch to nominate Bill Petersen as Chair Pro
Tern. Second by Member Baggett.
MOTION CARRIED UNANIMOUSLY. 5-0
3. Appointment of the "member-at-large" position, term expired on
December 31, 2019.
Board Secretary Mendoza provided the results of the Member-at-
Large position, which expired on December 31, 2019. One
application was received.
Motion by Chair Pro Tern Petersen to accept the application of
Stan Laatsch for the Member-at-Large position. Second by
Member Baggett.
MOTION CARRIED UNANIMOUSLY. 5-0
4. Councilmember Appointments
Board Secretary Mendoza updated the Board on the new
Councilmember appointments. Councilmember Baggett accepted
another term to the LEOFF Board. New Councilmember Stearns
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January 7, 2020
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, January 7, 2020 - 10:00 AM — Conference Room 2
also accepted a term to serve on the LEOFF Board. Appendix A
will be updated to show a term of January 1, 2020 through
December 31, 2021.
5. Policy Review Schedule
Chair Kelly advised that per Policy 10.01 the Board goes through a
policy review every other year. Each LEOFF member goes through
the Policy and can make recommendations on amendments to the
Policy Manual. This usually lasts for a couple of months and will be
on the February agenda as a discussion item. Chair Kelly
requested the Board Secretary provide a regional analysis on the
caps within our policy for the Board to review and determine
whether they are reasonable as they consider Policy revisions.
VI. ADJOURNMENT
There being no further business to come before the Board, the meeting
adjourned at 10:24 a.m.
APPROVED this 4th day of February 2020.
r ,
JIM FELLY, Chair TERRY M NDOZA,E3�ard Secretary
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January 7, 2020
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