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Home My WebLink About02-11-2020 02-11-20 Agenda PacketBusiness Improv ement Area Committee of Rate Payers February 11, 2020 - 9:00 AM City Hall Council Chambers AGE ND A I .C AL L T O O RD E R R oll Call 1.Roll C all, Welcome, I ntroductions, Purpose of Meeting I I .NE W B US INE S S A.P resentation: City of Auburn P ermitting Processes B.Facilitated D iscussion: I mplications for Needed I nternal Guidelines C .P resentation: S taff Capacity & I mplications on Project L oad, Overview of 2020 projects within the B I A area D .Quick R eview of B I A P rojects on the Table E.Facilitated D iscussion: Brainstorming & Agreement on P roject S election Criteria F.Facilitated Scoring, D iscussion, F inal Agreement on Top 3 G.Facilitated A ction Planning: F or E ach Top 3 Project, I dentify W hat S uccess L ooks L ike, W hat W ill Be R equired to Get There, Associated Actions and Timeline H.Thank You and Strategy Session A djourn I .D owntown Auburn C ooperative F unding J .B oard P osition E lections I I I .AD J O URNM E NT Agendas and minutes are a va ila b le to th e public at th e C ity C lerk's O ffice, on the C ity website (http://www.auburn wa.g ov), a n d via e-mail. C omplete a g en d a packets are a va ila b le for review at th e C ity C lerk's O ffice. Page 1 of 1 OMB Number:4040-0011 Expiration Date:02128/2022 1.TYPE OF REQUEST 2.BASIS OF REQUEST OUTLAY REPORT AND REQUEST FOR ®FINAL ❑CASH REIMBURSEMENT FOR ❑PARTIAL CI ACCRUAL CONSTRUCTION PROGRAMS 3.FEDERAL SPONSORING AGENCY AND ORGANIZATIONAL 4.FEDERAL GRANT OR OTHER IDENTIFYING NUMBER ELEMENT TO WHICH THIS REPORT IS SUBMITTED ASSIGNED BY FEDERAL AGENCY US Department of Transportation '3-53-0003-023-2017 Federal Aviation Administration 5.PARTIAL PAYMENT REQUEST 6.EMPLOYER IDENTIFICATION T.FINANCIAL ASSISTANCE NUMBER FOR THIS REQUEST NUMBER IDENTIFICATION NUMBER 4 91-6001228 CP1516 8. PERIOD COVERED BY THIS REQUEST From: 10/01/2019 To: 09/30/2020 9.RECIPIENT ORGANIZATION Name: City of Auburn Streetl: 25 Meat Main Street Street2: City: 'Auburn County: King State: WA: Washington Province:' I Country: USA: UNITED STATES ZIP/Postal Code: 98001-4995 10.PAYEE (Where check is to be sent If different than Item 9) Name: Same as Item 9 Streetl; Street2: City: County: State: Province: Country: ZIP/Postal Code: 11. STATUS OF FUNDS • PROGRAMS FUNCTIONS ACTIVITIES (a) (b) (c) CLASSIFICATION TOTAL a.Administrative expense $ $ $I • b,Preliminary expense c.Land,strictures,right-of-way d.Architectural engineering basic fees _ 330,910.00 )30,910.00 e.Other architectural engineering fees I.Project Inspection fees g.Land development A h.Relocation expense i, Relocation payments to - I individuals and businesses 1.Demolition and removal k.Construction and project 0.00' 0.00 0.00 0.00 Improvement cost I. Equipment in.Miscellaneous cost • • n Total cumulative to date(sum 0 of lines m) .ac 171.171.79. 3yo,910.. . , 00 310,4!0.00 a lhru o.Deductions for program Income p.Net cumulative to date(line n minus line 0) 0.00 0.00 330,910.00 330,910-40 q Federal share to date 270,000.00 2;0,000.00 r.Rehabilitation grants(100% I reimbursement) s.Total Federal share(sum of lines p end r) 270,000.00 270,000.00 t Federal payments previously requested 270,000.00 270,000.00 u.Amount requested for $ a.00 reimbursement $_ c.00 $I o.00 $ 0.00 v.Percentage of physical 0.00 % 0.00 0v, 81.60 ado 81.60 % completion of project • • • • 12. CERTIFICATION I certify that to the best of my knowledge and belief the billed costs or disbursements are In accordance with the termsef'the project and thatthe • reimbursement represents the Federal share due which has not been previously requested and that an Inspection has been performed and ialtwork is in accordance with the terms of the award. a.RECIPIENT SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL OATS REPORT SUBMITTED • TYPED OR PRI 'it NAME AND TITLE Prefix: Ms, First Name: Nancy Middle Name: Last Name: Backus Suffix: Title: mayor TELEPHONE(Area code,numbeer,and extension) 1253-931-3008 b.REPRESENTATIVE CERTIFYING TO LINE 11V SIGNATURE OF AtlTHORIZ Q CERTIFYING QFF1CIAl DATE SIGNED B TYPED OR PRINTED N ME AND TITLE Prefix;. Mfr., First Name: Greg Middle Name: Last Name: Reince Suffix: Title: Project Manager ,. TELEPHONE(Area code,number,•andextension) 541-322_8962 • • • INSTRUCTIONS Public reporting burden for this collection of information is estimated to average 60 minutes per response,including time for reviewing instructions, searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information.Send comments regarding the burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden,to the Office of Management and Budget,Paperwork Reduction Project(0348-0004),Washington,DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. Please type or print legibly.Items 3,4,5,8,9,10,11 s and l iv are self explanatory;specific instructions for other items are as follows; item Entry Item Entry 1 Mark the appropriate box. If the request Is final, the amounts 11j Enter gross salaries and wages of employees of the recipient and billed should represent the final cost of the project • payments to third party contractors directly engaged In performing 2 Show whether amounts are computed on an accrued expenditure demolition or removal of structures from developed land. All or cash disbursement basis, proceeds from the sale of salvage or the removal of structures 6 Enter the Employer Identification Number(EIN)assigned by the should be credited to this account;thereby reflecting net amounts U.S. Internal Revenue Service or FICE (institution) code if If required by the Federal agency. requested by the Federal agency. 11k Enter those amounts associated with the actual construction of, 7 This space Is reserved for an account number or other Identifying addition to, or restoration of a facility. Also, Include in this number that may be assigned by the recipient, category,the amounts for project improvements such as sewers, 11 The purpose of vertical columns (a) through (c) is to provide streets,landscaping.and lighting. space for separate cost breakdowns when a large project has i tf Enter amounts for all equipment. both fixed and movable, been planned and budgeted by program,function or activity, if additional columns are needed,use as many additional forms as exclusive of equipment used for construction. For example. needed and Indicate page number In space provided in upper permanently attached laboratory tables, built-in audio visual right;however,the summary totals of all programs.functions,or systems,movable desks,chairs,and laboratory equipment. activities should be shown in the"total"column on the first page. 11 in Enter the amounts of all items not specifically mentioned above. All amounts are reported on a cumulative basis. 11a Enter amounts expended for such items as travel, legal fees, 11n Enter the total cumulative amount to date which should be the rental of vehicles and any other administrative expenses.Include sum of lines a through m. • the amount of interest expense when authorized by program 110 Enter the total amount of program income applied to the grant or legislation. Also show the amount of Interest expense on a contract agreement except income included on line j.Identify on a . separate sheet: • . separate sheet of paper the sources and types of the income, 1lb Enter amounts pertaining to the work of locating and designing, tip Enter the net cumulative amount to date which should be the making surveys and maps,sinking test holes,and all other work amount shown on line n minus the amount on line o. required prior to actual construction. 11c Enter all amounts directly associated with the acquisition of land, 11q Enter the Federal share of the amount shown on line p. existing structures and related right-of-way, 11r Enter the amount of rehabilitation grant payments made to 11 d Enter basic fees for services of architectural engineers, individuals when program legislation provides 100 percent 1103 Enter other architectural engineering services.Do not include any payment by the Federal agency. amounts shown online d, lit Enter the total amount of Federal payments previously requested, 11f Enter inspection and audit fees of construction and related if this form is used for requesting reimbursement. programs. 110 Enter all amounts associated with the development of land where 11u Enter the amount now being requested for reimbursement.This • the primary purpose of the grant Is land improvement. The amount should be the difference between the amounts shown on amount pertaining to land development normally associated with lines s and t.if different,explain on a separate sheet. major construction should be excluded from this category and 12a To be completed by the official recipient official who is entered on line k. responsible for the operation of the program.The date should be 11h Enter the dollar amounts used to provide relocation advisory the actual date the form is submitted to the Federal agency. assistance and net costs.of replacement housing(last resort).Do 12b To be completed by the official representative who is rsrtitying to not include amounts needed for relocation administrative the percent of project completion as provided for in the terms of expenses;these amounts should be included In amounts shown on line a. thegrant or agreement. • 111 Enter the amount of relocation payments made by the recipient to displaced persons, farms, business concerns, and nonprofit organizations.