HomeMy WebLinkAbout02-19-2020 Airport Advisory BoardPage 1 of 2
Ph: 253-333-6821
Email: airport@auburnwa.com Website: auburnmunicipalairport.com
Airport Advisory Board
Regular Meeting
February 19, 2020, 7:30 AM
Airport Office
Conference Room 1
________________________________________________________
AGENDA
A. CALL THE MEETING TO ORDER/ROLL CALL
B. PUBLIC COMMENT: Members of the public may make comments at this time on any items
not appearing on the agenda that are of interest to the public and are within the jurisdiction
of the Board. Comments relating to items on today’s agenda are to be taken at the time the
item is heard. The Board Chair determines time allotted to each speaker.
C. APPROVAL OF MINUTES:
1. DECEMBER 18, 2019 REGULAR MEETING
D. PRESENTATIONS: NONE
E. BOARD ACTION ITEMS: NONE
F. BOARD DISCUSSION ITEMS: Please note that no action will be taken on Board discussion
items.
1. OPEN PUBLIC MEETING ACTS ANNUAL TRAINING - DOUG RUTH (15 MIN)
2. STRATEGIC PLAN UPDATE (40 MIN)
3. 2020 CAPITAL PROJECT STATUS (5 MIN)
4. TRACKING MATRIX (GENERAL BUSINESS)(5 MIN)
G. BOARD GUIDANCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER REPORT (20 MIN)
2. AIRPORT MAINTENANCE REPORT (5 MIN)
Airport Advisory Board Meeting Agenda February 19, 2020
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H. SCHEDULE FOR UPCOMING MEETINGS: Scheduled meetings of the Auburn Advisory
Board are as follows*:
2020 Regular Meeting Schedule:
April 15, 2020
August 19, 2020
October 21, 2020
December 16, 2020
Unless otherwise noted and advertised, all meetings will start at 7:30 a.m. and will take
place at the Auburn Airport Office Conference Room 1 located at 2143 E St. NE, Auburn,
WA 98002.
*Please note that subject to advanced public noticing the Board may elect to schedule
additional special meetings beyond the meeting dates specified above.
I. ADJOURNMENT OF MEETING
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
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MEETING DATE: December 18th, 2019
MEETING TIME: 7:00 A.M.
MEETING LOCATION: Auburn Municipal Airport, 2143 E Street NE.
Auburn, WA 98002
Meeting Attendance Record:
Board Members:
Deanna Clark, Chairperson
Danielle Butsick, Vice Chair
Wayne Osborne, Board Member
Sean Morrow, Board Member (Excused)
Dennis Decoteau, Board Member
Joe Nessel, Board Member
Andrea Prasse, Board Member
City Staff:
Ingrid Gaub, Public Works Director
Tim Mensonides, Auburn Airport Manager
Ryan Hubbard, Auburn Airport Operations Technician
Tanya Rottkamp, Auburn Airport Office Assistant
Members of the Public:
Rock Snodgrass AHOA
Calvin Hunziger-Condo Tenant
Wayne Johnson-Hangar Owner
Cathy Gleason-Hangar Owner
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
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A. CALL THE MEETING TO ORDER:
Chairperson Clark called the meeting to order and welcomed attendees and
guests. Chairperson Clark and Tim Mensonides introduced Dennis Decoteau as
the newest sitting Board Member. Chairperson Clark noted Sean Morrow’s
excused absence.
B. PUBLIC COMMENTS: There were no public comments for this meeting.
C. APPROVAL OF MINUTES: A motion was made, seconded and
unanimously passed to approve the Auburn Airport Advisory Board Meeting
Minutes of the October 16th, 2019 Meeting Minutes.
D. PRESENTATIONS: NONE
E. BOARD ACTION ITEMS:
1. 2020 BOARD CHAIR AND VICE CHAIR POSITIONS:
Tim Mensonides discussed the need to vote on the two 2020 Advisory
Board positions of Chairperson and Vice Chair. Current Chair Deanna
Clark and Vice Chair Danielle Butsick were both nominated for their
current positions. A motion was made, seconded and unanimously
passed to approve both for another term.
F. BOARD DISCUSSION ITEMS:
1. STRATEGIC PLAN:
Ingrid Gaub went through the line items found within the 2017-2020
Strategic Business Plan. This included Key Results and Goals from
Past projects as well as the recommended actions for the Board to
take in response to each project’s respective status. Chairperson
Clark mentioned the Marketing Plan and Strategic Plan should be in
sync. Board Members were interested in tracking the progress of
Broadband Internet/WiFi inclusion Airport-Wide in future years to
determine if there is a need. Partial deployment of these capabilitiles
is planned to be addressed in new hangar development.
The Board then went through a second round of discussion on the
items listed within the Airport’s new Strength, Weaknesses,
Opportunities and Targets (SWOT) Analysis. This round was geared
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
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towards determining the main focus areas from the items found within
each column of the SWOT. Following extensive discussion, the top
choices for the Key Result Area titles were Facilities and
Infrastructure, Economic/Community Development, and Operational
Enhancements/Expansion. Each of these main categories have their
own important sub-categories that cover various subject areas
concerning the Airport. For the next discussion, staff will develop a
preliminary list of tasks within each Key Result Area based on the
discussion with the Board and the resources available for review.
2. 2020 BOARD WORK PLAN DISCUSSION:
The proposed 2020 Board Work Plan was presented. The review
went through an updated work objectives list which included
appropriately modified titles, objective descriptions and updated start
and completion dates.
3. BOARD COMPOSITION DISCUSSION:
The Board discussed the current number of total available Board
Member positions. There was concurrence to keep the Board at 7
positions, all of which are currently filled with the addition of Board
Member Decoteau.
4. 2019 CAPITAL PROJECT and TRACKING MATRIX:
Airport Manager Tim Mensonides reviewed the Capital Project and
Tracking Matrix documents. The Board had no questions or
comments during this section.
G. BOARD GUIDANCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER’S REPORT: Tim Mensonides reviewed the three
noise complaints that have been reported since the last Board Meeting
(two were off the airport, one was on Airport Property). Tim was able to
successfully work with the on airport complaint and clarified some
misinformation concerning the other two complaints. Tim gave an
overview of the 2019 Airport Accomplishments Document, showcasing
how much progress the new Airport Administration has made in the past
year. The document will be made available on the Airport’s website. Tim
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
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also reviewed the new Airport Website and improvements recently made.
Tim then outlined and reviewed in detail the Airport Marketing Update.
2. AIRPORT MAINTENANCE REPORT: Ryan Hubbard discussed the
closing out process of the Hangar Preventative Maintenance project. The
project included light maintenance on all City-owned enclosed hangars
at the Airport. Ryan then mentioned the catching of a Red-Tailed Hawk
on the airfield that has been routinely found hunting on Airport Property.
The Airport’s USDA Wildlife Biologist will be training Ryan in early
January on how to successfully catch hazardous wildlife on the airfield.
Ryan finished the Report by mentioning the Airport’s new Facebook
Page, to be used exclusively for informal communications with the public.
H. SCHEDULE FOR UPCOMING APPROVED MEETINGS:
2020 Regular Meeting Schedule:
February 19th
April 15th
August 19th
October 21st
December 16th
The Board concurred with starting all 2020 meetings at 7:30 A.M. now,
rather than 7:00 A.M and to continue to meet every 2 months with the
exception of June 2020.
I. ADJOURNMENT OF MEETING:
There being no other business the Board Vice Chairperson adjourned the
meeting at 9:25 a.m.
Prepared by:
Ryan Hubbard on behalf of the City of Auburn.
Page 1 of 1
Memorandum
To: Airport Advisory Board
From: Ingrid Gaub, Director of Public Works
Tim Mensonides, Airport Manager
Date: February 12, 2020
Re: AGENDA ITEM F2 – Strategic Plan Update
As discussed at the December 2019 Board Meeting, we continue to work on the update of the
Board’s Strategic Plan for 2021-2025. The Board has completed a SWOT Analysis and
discussed and concurred on the 3 Key Results Areas (KRAs) to use in the updated plan. These
KRAs are as follows:
• #1 – Facility and Infrastructure
• #2 – Economic/Community Development
• #3 – Operation Enhancement/Expansion
The attached spreadsheets provide a breakdown of the KRAs and include the Goals that the
Board indicated should be carried forward from the previous plan as well as new goals developed
from the SWOT Anaysis and subsequent discussion. The goal of the February Board meeting
will be to discuss the proposed items under each KRA and their proposed Priority for the updated
plan.
As staff developed the draft KRAs, we discussed not included those Programs that were
developed in 2019 and are not an on-going program being managed by the Airport staff or a
project already underway. An example of this would be the annual repair and replacement for
Airport Facilities such as Hangars and Pavement Preservation which are both in the Capital
Facilities Plan for the Airport on a yearly basis. Instead, the KRAs are focused on what we need
to do and/or add to our programs in the future.
This update of the plan is scheduled for development in 2020 with a Board recommendation for
adoption of an updated plan to the City Council by December of 2020, or sooner.
Key Results Area #1: Facility and Infrastructure
Goal #Title Description
Anticipated
Start Date
Anticipated
Completion
Date Notes from AAB Discussion
1-1 Continued Hangar Development
This program will continue to seek out and develop additional
opportunities for New Hangar Development beyond the
Hangar's already under design in 2020. 2022 On-going
1-2 Middle Ramp Development
This project would be the development or re-development of
the middle ramp area of the Airport to accommodate Airport
Offices, improveed access and parking. There are additional
opportunities to seek partnerships with those seeking to
develop spaces for busines or restuarant uses.2022 2026
1-3 Emerging Technologies
As development of facilities occurs on the Airport, incorporate
improvements where feasible and affordable to allow for potential
new technologies being developed in the aviation industry.On-Going On-going
AUBURN MUNICIPAL AIRPORT: 2021-2024 STRATEGIC BUSINESS PLAN
Key Results Area #2: Economic/Community Development
Goal #Title Description
Anticipated
Start Date
Anticipated
Completion
Date Notes from AAB Discussion
2-1 Airport Marketing Plan
Prepare an annual marketing plan that will act as a
communication and implementation tool to achieve the goals
established for the Airport each year and is responsive to
changing market conditions and needs. With a focus on
marketing and leasing the two on-airport development sites
approved in the approved Airport Master Plan to prospective
tenants and developers. Other areas of focus are emerging
technologies and alternative fuels.On-Going On-Going
Recommended carrying this into the update and
revising to reflect the on-going nature of the work.
Include an annual discussion of the marketing focus
for each year.
2-2
Fair Market Value Appraisal – Land
Lease Rates
Complete a fair market value appraisal conducted by a
qualified and MAI designated professional appraiser of
appropriate land lease rates 2nd Qtr 2024 4th Qtr 2024
2-3 Competitive Market Assessment Study
Engage with a qualified professional with experience in airport
market analysis to assess the Airport’s current and future
subregional and regional market positions and identify strategies
for maintaining and enhancing these positions 2023 2023
Board discussion was to keep this in the plan with an
update to be done the year prior to the next Strategic Plan
Update
2-4
Recommendations - City’s 10-Year
Economic Development Strategic Plan
Working with the Board and City Administration, evaluate and
implement recommendations of the City’s 10-Year Economic
Development Strategic Plan On-Going On-Going
2-5
Airport Zoning Regulations Update
Coordinate with Community Dev. to assess and potentially
implement new zoning regulations amendments to current
City zoning standards for the Airport and surrounding
properties to address operational needs or requirements and
support current and future economic development efforts 2020 2021
2-6
Airport West Side Environmental
Analysis
Conduct an environmental analysis of the west side
development area to confirm the location and extent of
wetlands/ environmental resources, potential mitigation
strategies and anticipated mitigation costs 2020 2020
2-7 Airport Expansion Areas
Pursue opportunities for physical growth of the Airport
consistent with the approved Airport Master Plan including
opportunities for Partnerships for both on-airport and
adjacnet property development.On-going On-Going
Modified title to Expansion and modified language to
focus on partnerships
2-8 Recruitment of On-Airport Businesses
The Description on this is left blank for a discussion of
what should the focus over the next 4 years here be given
the current tenent mis on the Airport. See the Attached
list of Airport businesses and services.
2-9
Build Relationship with Green River
College
Strengthen and Develop Opportunities with the College's Aviation
program for use of Auburn Airport in their programs.On-Going On-Going
2-10 Better Incorporation into City Events
The Airport staff plan and host 3 events per year.
Additional events may be a staffing and resource impact.
So we need to better define what the intent is for this
item.
AUBURN MUNICIPAL AIRPORT: 2021-2024 STRATEGIC BUSINESS PLAN
Key Results Area #3: Operation Enhancment/Expansion
Goal #Title Description
Anticipated
Start Date
Anticipated
Completion
Date Notes from AAB Discussion
3-1 Airport Runway Extension
Continue to pursue the necessary approvals from the FAA to
extend the runway to the ultimate length as shown in the 2015
Airport Master Plan On-going On-going
3-2 On-Airport Wayfinding Improvements
Continue improvements to on-airport signage to improve
information for airport users to find amenities and businesses
on the airport 2021 2021
3-3 Airport Municipal Broadband Service
Extend City’s Municipal Broadband service to the Airport.
Currently, the City’s high speed fiber optic network has been
extended to the Airport. Building off of this network, wireless
broad band services will be installed at the Airport for use by
tenants, guests and visitors to provide a valuable user experience 2021 2021
Discussion with Board was to keep this and revisit this issue
after completion of the runway
3-4 Night Restrictions
Work with adjacent properties and the FAA to address
obstructions and allow a change to the night restrictions that
exist at the Airport.2019 2020
note - that some of these changes will need the RSA
Grading project to be completed that is planned for 2021
3-5 Viable Instrument Approach
Work with FAA to determine the steps and work necessary to
create a viable instrument approach for the airport.2020 2024
AUBURN MUNICIPAL AIRPORT: 2021-2024 STRATEGIC BUSINESS PLAN
Auburn Municipal Airport Business and Services
1. Airtech Instrument Co., Inc
Instrument work, FAA approved Repair Station
2. Cascade Helicopter Services
Turbine Helicopter maintenance center also considering avionics for ALL types of aircraft
3. Classic Helicopters
Flight training and scenic tours
4. Normandy Aircraft
Mechanic, Aircraft Maintenance
5. Paladin Aerospace
Consulting company established to provide technical guidance and regulatory support to aircraft
manufacturers, owners, operators, modifiers and maintainers
6. Skyline Leasing
Flight training to obtain FAA Private Pilot Airplane Single Engine Land and Rotorcraft/Helicopter
certificate as well as affordable airplane rental to pilots and instructors to build flight time.
7. Spanaflight
Flight training, aircraft rental, scenic flights, aircraft sales
8. Zalen Aviation Services
General aviation services including ferry pilot services within the continental United States, aircraft
appraisal, and aircraft refurbishing
AIRPORT BOARD - TRACKING MATRIX
Capital Project Status
LEAD PROJECT DESCRIPTION CURRENT STATUS WHAT’S NEXT STAFF START DATE EST. COMPL.
DATE EST. COST
$ 500,000
(90/10)
$ 3,925,000
(90/10)
City Night Restrictions
Airport Staff has gone out,taken pictures and notes on each
obstruction.Currently in the process of identifying land
owners and mitigation process.
Work with property owners to remove trees and light
obstructions that are penetrating the surface per the AGIS
study and provide documentation to FAA.
Mensonides Aug-18 Aug-20 $ 50,000
City Annual Maintenance and Repair
Roof Repair work is currently taking place on hangars C-J.
KPG is working on a 30% design of replacing the roll up doors
on J Hangar.
Complete roof repair work.Finalize design of new doors on
J hangar. Mensonides Mar-19 Dec-20 $ 150,000
City Airport Security Camera and Gate
Access Upgrade
The estimate for the work came in high and is cost prohibitive
for the airport to do in one project.After speaking with tenants
it was decided to remove the camera portion and upgrade
each gate and the card reader system.
Receive and negotiate a scope of work with the contractor. Mensonides May-19 Jun-20 $ 70,000
City/Cons
ultant
West Side Preliminary
Environmental Permitting
This project will conduct an analysis of the expected
environmental permitting requirements associated with
potential development of the west side of the Airport.
Project scoping.TBD Mar-19 Dec-20 $ 50,000
City Hangar Replacement Program
Working with KPG on Marketing materials of new hangars
and budget numbers to build.Work with potential contractors
on development and leasing options.
KPG will present conceptual drawings at the NW Aviation
Tradeshow and will be having discussions with potential
tenants on ideal hangar dimensions and price points.Once
KPG delivers budget numbers staff will decide if the airport
can afford to build 2 hangar rows.
Mensonides Aug-19 Dec-22 $ 50,000
Jul-20
City Runway Enhancement Project –
Property Acquisition
Delivered offer to King County and currently in
negotiations.The County has accepted the City's appraisal.
Complete negotiations with King County.Complete short
plat to create new parcel.Complete purchase of new
parcel from King County.
Jan-18 Aug-20
City/CW Runway Enhancement Project –
Construction
Notice-to-Proceed issued to Contractor.Construction
Contract put into suspension until April 2020.Contractor
working on ordering long lead-time materials.Executed
contract with airport engineer for Construction Management
Services. Pre Construction meeting is scheduled for March 5.
Order long lead-time materials.Resume Construction
Contract and begin construction in April 2020.Reapply for
WSDOT grant in 2020.
Sep-19
Wickstrom/
Mensonides
Wickstrom/
Mensonides
AIRPORT BOARD - TRACKING MATRIX
Key Result Area/Goals
(Not in Priority Order)
Annually
12/18/2019
Annually
12/18/2019
2 2 9 Airport Marketing Plan
Public Works
Director/Airport
Manager/ Ec. Dev
Staff
Prepare a comprehensive marketing plan that will act as a communication and implementation tool that can
be used to achieve the goals established for the Airport.The Plan will utilize the Five Ps (Product,Price,
Placement,Promotion,and People)that focus on the points of view of the Airport’s target audiences.As an
alternate it has been proposed for the AAB to have an annual discussion with staff on target areas they
would like to market to in order to addres current airport needs.
3Q 2017 3Q 2020
2 3 3 Airport Zoning Regulations Update
Airport
Manager/Long
Range Planner
Coordinate with City’s Community Development Service Area to assess and potentially implement new
zoning regulations amendments to current City of Auburn zoning standards for the Airport and surrounding
properties to address operational needs or requirements and support current and future economic
development efforts. This will require an approval process through the City's Planning Commission.
1Q 2019 4Q 2020
1 N/A N/A Board Strategic Plan Update
Public Works
Director/Airport
Manager/Airport
Advisory Board
The previous 4-year Strategic Plan for 2017-2020 will reach the end of its planning cycle.The Board will
review the current plan and update,amend,and/or add goals based on the information gathered in 2017,
2018 and 2019 efforts related Airport facilities,Capital planning,financial planning,and marketing/economic
development efforts to create a new 4-year plan for 2021-2024.
3Q 2019 3Q 2020
[1] KRA 1 = Airport Capital Improvement Program; KRA 2 = Airport Operations; KRA 3 = Economic Development
[2] Please note that actions that start in 2017 or 2018 and extend into 2019 are listed.
Narrative Description Start Date [2]
2 6 Annual Board Work Plan Airport Advisory
Board
Prepare for each calendar year a focused work plan for the Board to utilize in agenda setting,coordination
with City staff and development of policy and fiduciary recommendations to City Council
Conduct a review of the current composition and focuses of the Airport Advisory Board to determine
potential for recommended code changes.Areas of interest could include but are not limited to current
number of authorized board members and specific Board focuses.
Annually325Board Composition Review Airport Advisory
Board
Annually
Completion
Date
1
AAB Priority
Ranking
KRA
Reference [1]Goal #Lead