HomeMy WebLinkAbout03-30-2020 CITY COUNCIL STUDY SESSIONCity Council Study S ession
March 30, 2020 - 5:30 P M
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I V.A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A.Ordinance No. 6764 (Thomas)(20 Minutes)
A n O rdinance amending Ordinance No. 6693, the 2019-2020 biennial budget
Ordinance, as amended by Ordinance No. 6712, Ordinance No. 6719, Ordinance No.
6720, and Ordinance No. 6751, authorizing amendment to the C ity of A uburn 2019-
2020 budget as set f orth in schedule “A ” and schedule “B "
B.P lanning C ommission and L and Use L egislative P rocess (Tate)(20 Minutes)
Overview of Planning C ommission role in local land use legislative process
Page 1 of 22
V.O T HE R D I S C US S I O N I T E MS
V I .A D J O UR NME NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail . Complete agenda packets are available for revi ew
at the City Clerk's Office.
Page 2 of 22
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6764 (Thomas)(20 Minutes)
Date:
March 24, 2020
Department:
Finance
Attachments:
Trans mittal Memo
Ordinance No. 6764
Schedule A
Schedule B
Budget Impact:
Administrativ e Recommendation:
For discussion only.
Background Summary:
Ordinance No. 6764 (Budget Amendment #6) represents the sixth budget amendment for the
2019-2020 biennium and the second budget amendment for 2020. For details, see the
attached transmittal memorandum and supporting materials.
Rev iewed by Council Committees:
Councilmember:Staff:Thomas
Meeting Date:March 30, 2020 Item Number:
Page 3 of 22
Interoffice Memorandum
To: City Council
From: Jamie Thomas, Finance Director
CC: Nancy Backus, Mayor
Date: March 24, 2020
Re: Ordinance #6764 – 2019-2020 Budget Amendment #6
The City’s biennial 2019-2020 budget was approved by Council as two one-year appropriations. Budget
Amendments #1, #2, #3, and #4 amended the budget for calendar year 2019. Budget Amendment #5,
which was adopted in November 2019, amended the 2020 budget
This amendment will be the sixth budget amendment for the biennium and the second budget amendment
for calendar year 2020. The purpose of this amendment is to 1) realign significant revenue sources; 2)
carry forward remaining 2019 budget authority for identified programs and costs that were budgeted in 2019
but not completed; 3) adjust capital project budgets as needed; and 4) add budget authority for new
programs and other expected changes in 2020.
Realign Significant Revenue Sources. This category recognizes changes to revenue budgets to more
closely align with expected collections as well as new grant revenues. Total general fund revenue
adjustments equal a net increase of $19,200 and include:
• Reduce telephone utility tax revenues to reflect a historical decline (−$275,200)
• 2020 King County Veterans, Seniors and Human Services levy ($202,400)
• Recognize new revenue due to the renegotiation of the Iron Hose Casino promissory note ($57,000)
• Other grants ($35,000)
Carry forward unspent expenditure spending authority from 2019: This amendment enables the
completion of various contracts in 2020 by carrying forward unspent resources at the end of 2019. Note
that carry forwards in capital funds are not included in this budget amendment due to the adoption of multi-
year capital budget, as approved in Ordinance No. 6682. Total requested carry forwards equal $2,017,740.
Significant items requested to be carried forward include:
• General Fund – Grant funding to increase residential housing capacity ($200,000);
• General Fund – Funding for the Façade Improvement program ($130,000);
• General Fund – Budget for homelessness response ($129,300);
• General Fund – Funding for Inclusive Auburn program ($108,400);
• Fund 328 – Budget for the purchase of the Auburn Avenue Theater ($647,050); and
• Fund 431 – Funds for the Large Diameter Pipe Assessment project ($790,300).
Page 4 of 22
Adjust capital project budgets. These requests represent changes to project budgets, excluding
unspent capital project budgets from 2019 that are automatically carried forward into 2020.
Total requested adjustments to capital projects equal $3,801,640. Significant project adjustments
included in this budget amendment include:
• Fund 105 – 2nd St SE Preservation (cp2003), funded by state transportation grants ($590,250)
• Fund 105 – Lea Hill Bridge Deck Preservation (cp2007), funded by federal grants ($547,850)
• Fund 105 – 3rd St SW Bridge Deck Preservation (cp2006), funded by federal grants ($523,540)
• Fund 102 – M St SE Sidewalk Improvements (cp2012), funded by state transportation grants
($450,000)
• Fund 460 – Acquisition of property for Lea Hill Pump Station replacement ($400,000)
• Fund 460 – Loop dead end main (cp1619) for 104th Ave Park development ($300,000)
• Fund 461 – Sewer Pump Station Electrical Improvements (cp1812) ($950,000)
Add budget authority for new programs and other expected changes in 2020.These include
requests for increased funding for existing programs and funding requests for new projects or
programs. New requests include:
• General Fund – Remove non-departmental contra-expenditure ($2,000,000)
• General Fund – Adjust Parks budget to reflect new state minimum wage for “intermittent”
employees ($85,900)
• Fund 119 – Align budget with 2020 Community Development Block Grant award ($289,780)
• Fund 560 – Unscheduled purchase of two Police cars, funded by insurance recoveries ($109,000)
The following table summarizes the current and revised budget as a result of this amendment.
Table 1: 2020 Budget as Amended
2020 Amended Budget $ 349,792,293
Budget Amendment #6 (Ord #6764) 5,916,660
2020 Budget as Amended $ 355,708,953
Attachments:
Ordinance # 6764
Schedule “A” – Summary of 2020 Budget Adjustments by Fund
Schedule “B” – 2020 Appropriations by Fund
Page 5 of 22
-------------------------
Ordinance No. 6764
March 30, 2020
Page 1 of 3
ORDINANCE NO. 6764
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6693, THE 2019-2020 BIENNIAL BUDGET ORDINANCE, AS
AMENDED BY ORDINANCE NO. 6712, ORDINANCE NO.
6719, ORDINANCE NO. 6720, AND ORDINANCE NO. 6751,
AUTHORIZING AMENDMENT TO THE CITY OF AUBURN
2019-2020 BUDGET AS SET FORTH IN SCHEDULE “A” AND
SCHEDULE “B”
WHEREAS, the Auburn City Council at its regular meeting of December 3,
2018, adopted Ordinance No. 6693 which adopted the City of Auburn 2019-2020
Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of April 1, 2019,
adopted Ordinance No. 6712 (BA#1) which amended Ordinance No. 6693 which
adopted the City of Auburn 2019-2020 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of May 20, 2019,
adopted Ordinance No. 6719 (BA#2) which amended Ordinance No. 67102 which
amended the City of Auburn 2019-2020 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of July 15, 2019,
adopted Ordinance No. 6720 (BA#3), which amended Ordinance No. 6719 which
amended the City of Auburn 2019-2020 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of December 4,
2019, adopted Ordinances Nos. 6752 (BA#4) and 6751 (BA#5), both of which
amended Ordinance No. 6720 which amended the City of Auburn 2019-2020
Biennial budget; and
Page 6 of 22
-------------------------
Ordinance No. 6764
March 30, 2020
Page 2 of 3
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2020 budget as outlined in this Ordinance (BA#6);
and
WHEREAS, this Ordinance has been approved by one more than the majority
of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2019-2020 Biennial Budget. The 2019-
2020 Biennial Budget of the City of Auburn is amended pursuant to Chapter
35A.34 RCW, to reflect the revenues and expenditures as shown on Schedule “A”
attached hereto and incorporated herein by reference. The Mayor of the City of
Auburn, Washington is hereby authorized to utilize revenue and expenditure
amounts shown on said Schedule “A” and Schedule “B”. A copy of said Schedule
“A” and Schedule “B” is on file with the City Clerk and available for public
inspection.
Section 2. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section, or portion of this ordinance, or the invalidity of the application
of it to any person or circumstance, will not affect the validity of the remainder of
this ordinance, or the validity of its application to other persons or circumstances.
Section 3. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Page 7 of 22
-------------------------
Ordinance No. 6764
March 30, 2020
Page 3 of 3
Section 4. Effective Date. This Ordinance will take effect and be in force
five days from and after its passage, approval and publication as provided by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST: APPROVED AS TO FORM:
____________________________ _______________________________
Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney
PUBLISHED:__________________
Page 8 of 22
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #6 (Ordinance #6764)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance
General Fund (#001)
2020 Adopted Budget 12,394,863 75,249,867 80,586,405 7,058,325
Previous Budget Amendments 2,856,654 1,742,520 298,720 4,300,454
2020 Amended Budget 15,251,517 76,992,387 80,885,125 11,358,779
BA#6 (Ordinance #6764, Proposed):718,800 513,550 3,533,620 (2,301,270)
General Fund Revenues:
Reduce budgeted telecomm revenues to reflect historical trends - (275,200) - (275,200)
Administration Department
Carry forward funding for homelessness response 129,300 - 129,300 -
Carry forward budget for marketing at industry and business trade shows 20,000 - 20,000 -
Carry forward budget for the Buy Local Auburn program 40,000 - 40,000 -
Community Development Department:
Carry fwd grant funding and expenditures to increase residential capacity - 200,000 200,000 -
C/F funds for the AWS/SR18 bridge lighting project and corridor planning 105,000 - 105,000 -
C/F funds for the Façade Improvement grant program 130,000 - 130,000 -
Carry forward contracted funds for franchise code update 29,000 - 29,000 -
Public Works Department
Carry forward budget for Local Road Safety Plan 35,000 - 35,000 -
Traffic signal pole replacements (insurance funded) and emergency contract - 125,000 141,000 (16,000)
Carry forward funds to refresh thermoplastic pavement markings 56,000 - 56,000 -
Human Resources Department
Carry forward remaining budget for the Inclusive Auburn program 108,400 - 108,400 -
Parks Department:
King Conservation District grant for Auburn International Farmers Market - 20,000 20,000 -
4Culture grant for historic preservation sustained support - 3,000 3,000 -
4Culture grant for arts re-grant and arts programming - 12,000 12,000 -
C/F 2019 King County Veterans, Seniors and Human Services Levy funding - 101,400 101,400 -
Adjust budget for seasonal Parks workers to reflect new state minimum wage - - 85,900 (85,900)
2020 King County Veterans, Seniors and Human Services Levy - 202,400 191,420 10,980
Provide services to Pacific re:Senior Resource Hub via VSHSL grant - 67,950 60,100 7,850
ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Page 1 of 7 3/24/2020 5:18 PMPage 9 of 22
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #6 (Ordinance #6764)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Non-Departmental:
Adjust budget to reflect new promissory note with Iron Horse Casino - 57,000 - 57,000
Remove contra-expenditure from General Fund budget - - 2,000,000 (2,000,000)
Carry forward funding for cyber security management project 35,500 - 35,500 -
C/F budget for AutoCAD, BlueBeam, CRM and Password Manager projects 30,600 - 30,600 -
Revised 2020 Budget - Fund 001 15,970,317 77,505,937 84,418,745 9,057,509
Arterial Street Fund (#102)
2020 Adopted Budget 1,344,477 3,694,600 3,995,900 1,043,177
Previous Budget Amendments and CIP Carry-Forwards (165,419) 4,455,000 5,075,000 (785,419)
2020 Amended Budget 1,179,058 8,149,600 9,070,900 257,758
BA#6 (Ordinance #6764, Proposed):- 450,000 450,000 -
Alloc Transportation Imprvmnts Board grant to M St SE Sidewalk Imprvmnts - 450,000 450,000 -
Revised 2020 Budget - Fund 102 1,179,058 8,599,600 9,520,900 257,758
Arterial Street Preservation Fund (#105)
2020 Adopted Budget 1,369,417 3,832,640 3,967,840 1,234,217
Previous Budget Amendments and CIP Carry-Forwards (536,021) 800,000 618,000 (354,021)
2020 Amended Budget 833,396 4,632,640 4,585,840 880,196
BA#6 (Ordinance #6764, Proposed):- 1,606,240 1,661,640 (55,400)
Reduce budgeted telecomm revenues to reflect historical trends - (55,400) - (55,400)
Allocate Transportation Improvements Board grant to 2nd St SE Preservation - 590,250 590,250 -
Allocate federal grant funds to Lea Hill Bridge Deck Preservation (cp2007)- 547,850 547,850 -
Alloc federal grant funds to 3rd Street SW Bridge Deck Preservation (cp2006)- 523,540 523,540 -
Revised 2020 Budget - Fund 105 833,396 6,238,880 6,247,480 824,796
Drug Forfeiture Fund (#117)
2020 Adopted Budget 233,460 152,000 310,956 74,504
Previous Budget Amendments 71,297 - 14,300 56,997
2020 Amended Budget 304,757 152,000 325,256 131,501
BA#6 (Ordinance #6764, Proposed):- - 104,200 (104,200)
Purchase Dragon voice remote dictation software from Federal seizure funds - - 104,200 (104,200)
Revised 2020 Budget - Fund 117 304,757 152,000 429,456 27,301
Page 2 of 7 3/24/2020 5:18 PMPage 10 of 22
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #6 (Ordinance #6764)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Housing & Comm Develop Fund (#119)
2020 Adopted Budget 36,458 539,970 539,970 36,458
Previous Budget Amendments 6,446 - - 6,446
2020 Amended Budget 42,904 539,970 539,970 42,904
BA#6 (Ordinance #6764, Proposed):- 289,780 289,780 -
Align budget to 2020 CDBG award and action plan - 289,780 289,780 -
Revised 2020 Budget - Fund 119 42,904 829,750 829,750 42,904
Parks Construction Fund (#321)
2020 Adopted Budget 365,772 590,100 470,000 485,872
Previous Budget Amendments and CIP Carry-Forwards 120,757 1,311,800 1,311,800 120,757
2020 Amended Budget 486,529 1,901,900 1,781,800 606,629
BA#6 (Ordinance #6764, Proposed):- 758,050 656,790 101,260
Increase King County Parks Levy revenue to reflect current allocation - 111,000 - 111,000
Carry fwd 2019 budget and add additional funds to purchase Auburn Theater - 647,050 656,790 (9,740)
Revised 2020 Budget - Fund 321 486,529 2,659,950 2,438,590 707,889
Capital Improvements Fund (#328)
2020 Adopted Budget 7,679,377 2,605,200 3,944,300 6,340,277
Previous Budget Amendments and CIP Carry-Forwards 3,153,110 2,705,900 5,497,000 362,010
2020 Amended Budget 10,832,487 5,311,100 9,441,300 6,702,287
BA#6 (Ordinance #6764, Proposed):647,050 40,000 687,050 -
Funding for sewage wet well pump and motors at City Hall (T/F from F505)- 40,000 40,000 -
Carry fwd 2019 budget and add additional funds to purchase Auburn Theater 647,050 - 647,050 -
Revised 2020 Budget - Fund 328 11,479,537 5,351,100 10,128,350 6,702,287
Page 3 of 7 3/24/2020 5:18 PMPage 11 of 22
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #6 (Ordinance #6764)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Water Fund (#430)
2020 Adopted Budget 5,131,610 16,323,800 14,408,831 7,046,579
Previous Budget Amendments and CIP Carry-Forwards 3,885,549 6,676,400 12,838,066 (2,276,117)
2020 Amended Budget 9,017,159 23,000,200 27,246,897 4,770,462
BA#6 (Ordinance #6764, Proposed):88,000 - 147,000 (59,000)
Carry forward funding for cyber security management project 7,000 - 7,000 -
Increase budget to reflect impact of new Teamsters' contract - - 39,000 (39,000)
Carry forward budget for hydraulic monitoring services 75,000 - 75,000 -
Add budget to purchase hydraulic modeling software - - 20,000 (20,000)
C/F budget for AutoCAD, BlueBeam, CRM and Password Manager projects 6,000 - 6,000 -
Revised 2020 Budget - Fund 430 9,105,159 23,000,200 27,393,897 4,711,462
Sewer Fund (#431)
2020 Adopted Budget 5,528,686 9,394,700 7,777,448 7,145,938
Previous Budget Amendments and CIP Carry-Forwards 1,175,475 - 280,667 894,808
2020 Amended Budget 6,704,161 9,394,700 8,058,115 8,040,746
BA#6 (Ordinance #6764, Proposed):211,250 - 234,150 (22,900)
Carry forward funding for cyber security management project 5,600 - 5,600 -
Increase budget to reflect impact of new Teamsters' contract - - 22,900 (22,900)
Carry forward budget for Large Diameter Pipe Assessment Project 200,850 - 200,850 -
C/F budget for AutoCAD, BlueBeam, CRM and Password Manager projects 4,800 - 4,800 -
Revised 2020 Budget - Fund 431 6,915,411 9,394,700 8,292,265 8,017,846
Storm Drainage Fund (#432)
2020 Adopted Budget 4,151,402 10,399,200 8,831,070 5,719,532
Previous Budget Amendments and CIP Carry-Forwards 2,148,731 - 280,667 1,868,064
2020 Amended Budget 6,300,133 10,399,200 9,111,737 7,587,596
BA#6 (Ordinance #6764, Proposed):54,640 - 94,040 (39,400)
Carry forward funding for cyber security management project 6,400 - 6,400 -
Increase budget to reflect impact of new Teamsters' contract - - 39,400 (39,400)
Carry forward budget for contracted storm modeling services 42,840 - 42,840 -
C/F budget for AutoCAD, BlueBeam, CRM and Password Manager projects 5,400 - 5,400 -
Revised 2020 Budget - Fund 432 6,354,773 10,399,200 9,205,777 7,548,196
Page 4 of 7 3/24/2020 5:18 PMPage 12 of 22
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #6 (Ordinance #6764)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Cemetery Fund (#436)
2020 Adopted Budget 264,098 1,187,000 1,343,743 107,355
Previous Budget Amendments 261,627 - - 261,627
2020 Amended Budget 525,725 1,187,000 1,343,743 368,982
BA#6 (Ordinance #6764, Proposed):- - 7,800 (7,800)
Increase budget to reflect impact of new Teamsters' contract - - 7,800 (7,800)
Revised 2020 Budget - Fund 436 525,725 1,187,000 1,351,543 361,182
Water Capital Fund (#460)
2020 Adopted Budget 2,562,724 2,070,200 4,282,305 350,619
Previous Budget Amendments and CIP Carry-Forwards 992,643 12,457,400 9,926,400 3,523,643
2020 Amended Budget 3,555,367 14,527,600 14,208,705 3,874,262
BA#6 (Ordinance #6764, Proposed):- - 700,000 (700,000)
Purchase land for new location for Lea Hill pump station - - 400,000 (400,000)
Loop dead end water main at 104th Ave Park development (cp1619)- - 300,000 (300,000)
Revised 2020 Budget - Fund 460 3,555,367 14,527,600 14,908,705 3,174,262
Sewer Capital Fund (#461)
2020 Adopted Budget 9,049,491 750,500 1,265,000 8,534,991
Previous Budget Amendments and CIP Carry-Forwards 685,814 - 436,500 249,314
2020 Amended Budget 9,735,305 750,500 1,701,500 8,784,305
BA#6 (Ordinance #6764, Proposed):- - 950,000 (950,000)
Increase budget for Sewer Pump Station Electrical Improvements (cp1812)- - 950,000 (950,000)
Revised 2020 Budget - Fund 461 9,735,305 750,500 2,651,500 7,834,305
Page 5 of 7 3/24/2020 5:18 PMPage 13 of 22
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #6 (Ordinance #6764)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Facilities Fund (#505)
2020 Adopted Budget 1,050,811 4,034,500 4,115,862 969,449
Previous Budget Amendments 34,743 (20,700) 95,000 (80,957)
2020 Amended Budget 1,085,554 4,013,800 4,210,862 888,492
BA#6 (Ordinance #6764, Proposed):224,300 - 340,500 (116,200)
Carry forward budget for JACE 4 upgrades 120,900 - 120,900 -
Carry forward budget to replace electrical panels at City Hall 103,400 - 103,400 -
Funding for sewage pump and motors and elevator upgrade at City Hall - - 95,000 (95,000)
Increase budget to reflect impact of new Teamsters' contract - - 21,200 (21,200)
Revised 2020 Budget - Fund 505 1,309,854 4,013,800 4,551,362 772,292
Innovation & Technology Fund (#518)
2020 Adopted Budget 2,564,974 6,724,153 7,182,511 2,106,616
Previous Budget Amendments (76,838) 20,000 - (56,838)
2020 Amended Budget 2,488,136 6,744,153 7,182,511 2,049,778
BA#6 (Ordinance #6764, Proposed):73,700 121,300 275,000 (80,000)
Carry forward funding for cyber security management project - 54,500 54,500 -
Add budget to produce the quarterly Auburn Magazine - - 80,000 (80,000)
Add budget to purchase hydraulic modeling software - 20,000 20,000 -
C/F budget for AutoCAD, BlueBeam, CRM and Password Manager projects 73,700 46,800 120,500 -
Revised 2020 Budget - Fund 518 2,561,836 6,865,453 7,457,511 1,969,778
Equipment Rental Fund (#550)
2020 Adopted Budget 2,352,641 2,075,495 2,785,735 1,642,401
Previous Budget Amendments 164,875 9,900 103,800 70,975
2020 Amended Budget 2,517,516 2,085,395 2,889,535 1,713,376
BA#6 (Ordinance #6764, Proposed):- - 12,100 (12,100)
Increase budget to reflect impact of new Teamsters' contract - - 12,100 (12,100)
Revised 2020 Budget - Fund 550 2,517,516 2,085,395 2,901,635 1,701,276
Page 6 of 7 3/24/2020 5:18 PMPage 14 of 22
Schedule A
Summary of 2020 Budget Adjustments by Fund
Budget Amendment #6 (Ordinance #6764)
2,184
Beg. Fund
Balance
2020
Revenues
2020
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Equipment Rental Capital Fund (#560)
2020 Adopted Budget 3,302,654 1,594,605 1,331,000 3,566,259
Previous Budget Amendments and CIP Carry-Forwards 14,722 857,500 1,140,000 (267,778)
2020 Amended Budget 3,317,376 2,452,105 2,471,000 3,298,481
BA#6 (Ordinance #6764, Proposed):- - 109,000 (109,000)
Adjust budget to reflect unscheduled purchase of two Police vehicles in 2019 - - 109,000 (109,000)
Revised 2020 Budget - Fund 560 3,317,376 2,452,105 2,580,000 3,189,481
SKHHP Fund (#654)
2020 Adopted Budget - - - -
Previous Budget Amendments 78,250 256,500 312,820 21,930
2020 Amended Budget 78,250 256,500 312,820 21,930
BA#6 (Ordinance #6764, Proposed):- 120,000 120,000 -
Carry fwd grant funding and expenditures to increase residential capacity - 120,000 120,000 -
Revised 2020 Budget - Fund 654 78,250 376,500 432,820 21,930
Grand Total - All Funds
2020 Adopted Budget 108,311,321 189,050,270 199,654,274 97,707,317
Previous Budget Amendments 17,840,982 34,589,720 46,711,567 5,719,135
2020 Amended Budget 126,152,303 223,639,990 246,365,841 103,426,452
TOTAL BA#5 (Ordinance #6764, Proposed)2,017,740 3,898,920 10,372,670 (4,456,010)
Revised 2020 Budget 128,170,043 227,538,910 256,738,511 98,970,442
355,708,953 355,708,953
Page 7 of 7 3/24/2020 5:18 PMPage 15 of 22
Schedule B
2020 Appropriations by Fund
Fund
2020
Adopted
Budget
BA#5
(Ord #6751)
CIP
Carry
Forwards
BA#6
(Ord #6764)
Total
Amendments
Revised
Budget
General Fund (#001)87,644,730 4,599,174 - 1,232,350 5,831,524 93,476,254
Arterial Street Fund (#102)5,039,077 4,109,581 180,000 450,000 4,739,581 9,778,658
Local Street Fund (#103)2,858,880 249,701 - - 249,701 3,108,581
Hotel/Motel Tax Fund (#104)266,121 52,454 - - 52,454 318,575
Arterial Street Preservation Fund (#105)5,202,057 (536,021) 800,000 1,606,240 1,870,219 7,072,276
Drug Forfeiture Fund (#117)385,460 71,297 - - 71,297 456,757
Housing & Comm Develop Fund (#119)576,428 6,446 - 289,780 296,226 872,654
Recreation Trails Fund (#120)78,526 1,550 - - 1,550 80,076
BIA Fund (#121)129,873 940 - - 940 130,813
Cumulative Reserve Fund (#122)10,360,112 33,754 42,200 - 75,954 10,436,066
Mitigation Fees Fund (#124)10,408,687 (69,211) 1,944,100 - 1,874,889 12,283,576
1998 GO Library Bond Fund (#229)- - - - - -
City Hall Annex 2010 A&B Bond Fund (#230)1,658,400 - - - - 1,658,400
Local Revitalization 2010 C&D Bond Fund (#231)586,996 3,436 - - 3,436 590,432
SCORE Debt Service Fund (#238)2,117,000 - - - - 2,117,000
LID Guarantee Fund (#249)1,688 15 - - 15 1,703
LID 350 Fund (#275)8,759 (4,956) - - (4,956) 3,803
Golf/Cemetery 2016 Refunding Fund (#276)376,000 19 - - 19 376,019
Parks Construction Fund (#321)955,872 120,757 1,311,800 758,050 2,190,607 3,146,479
Capital Improvements Fund (#328)10,284,577 362,010 5,497,000 687,050 6,546,060 16,830,637
Local Revitalization Fund (#330)- - 290,500 - 290,500 290,500
Water Fund (#430)21,455,410 8,307,683 3,230,666 88,000 11,626,349 33,081,759
Sewer Fund (#431)14,923,386 894,808 280,667 211,250 1,386,725 16,310,111
Storm Drainage Fund (#432)14,550,602 1,868,064 280,667 54,640 2,203,371 16,753,973
Sewer Metro Sub Fund (#433)21,890,667 383,462 - - 383,462 22,274,129
Solid Waste Fund (#434)21,860,569 91,608 - - 91,608 21,952,177
Airport Fund (#435)1,516,440 236,582 - - 236,582 1,753,022
Cemetery Fund (#436)1,451,098 261,627 - - 261,627 1,712,725
Water Capital Fund (#460)4,632,924 9,187,643 3,286,000 - 12,473,643 17,106,567
Sewer Capital Fund (#461)9,799,991 249,314 436,500 - 685,814 10,485,805
Storm Drainage Capital Fund (#462)11,283,288 (1,394,955) 829,800 - (565,155) 10,718,133
Airport Capital Fund (#465)875,305 3,028,414 - - 3,028,414 3,903,719
Cemetery Capital Fund (#466)35,937 (7,685) 380,400 - 372,715 408,652
Insurance Fund (#501)1,791,570 4,456 - - 4,456 1,796,026
Workers' Comp Fund (#503)3,743,973 (963,880) - - (963,880) 2,780,093
Facilities Fund (#505)5,085,311 14,043 - 224,300 238,343 5,323,654
Innovation & Technology Fund (#518)9,289,127 (56,838) - 195,000 138,162 9,427,289
Equipment Rental Fund (#550)4,428,136 174,775 - - 174,775 4,602,911
Equipment Rental Capital Fund (#560)4,897,259 (267,778) 1,140,000 - 872,222 5,769,481
IT Capital Fund (#568)800,697 356,536 661,527 - 1,018,063 1,818,760
Fire Pension Fund (#611)2,236,249 22,922 - - 22,922 2,259,171
SKHHP Fund (#654)- 334,750 - 120,000 454,750 454,750
Cemetery Endowment Fund (#701)1,874,409 56,978 55,400 - 112,378 1,986,787
Total 297,361,591 31,783,475 20,647,227 5,916,660 58,347,362 355,708,953
Page 16 of 22
AGENDA BILL APPROVAL FORM
Agenda Subject:
Planning Commission and Land Use Legislative Process (Tate)
(20 Minutes)
Date:
March 23, 2020
Department:
Community Development
Attachments:
Memorandum
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background Summary:
Overview of Planning Commission role in local land use legislative process.
Rev iewed by Council Committees:
Councilmember:Brown Staff:Tate
Meeting Date:March 30, 2020 Item Number:
Page 17 of 22
Memorandum
To: City Council Members
From: Jeff Dixon, Planning Services Manager
CC: Mayor Nancy Backus
Jeff Tate, Director of Community Development
Date: March 12, 2020
Re: Introduction to the Planning Commission Land Use Legislative Process
What is a Planning Commission?
At its most brief, the Planning Commission is a city volunteer board that provides citizen review
and recommendations on land use planning-related matters to the City Council as part of the
City Council’s decision making process. Hearings before the Planning Commission are typically
in regard to planning related legislation such as zoning code changes, comprehensive plan
amendments, and other land use regulations.
The Planning Commission & WA State Planning Enabling Legislation
The laws of the State of Washington (RCW 35A.63.060) direct that each code city must adopt a
Comprehensive Plan. Specifically it provides that:
Every code city, by ordinance, shall direct the planning agency to prepare a
comprehensive plan for anticipating and influencing the orderly and coordinated
development of land and building uses of the code city and its environs. The
comprehensive plan may be prepared as a whole or in successive parts. The plan
should integrate transportation and land use planning (Emphasis added).”
To carry out this directive, it defines the related terms of:
“Planning agency" means any person, body, or organization designated by the
legislative body to perform a planning function or portion thereof for a municipality, and
includes, without limitation, any commission, committee, department, or board together
with its staff members, employees, agents, and consultants (Emphasis added)”.
"Comprehensive plan" means the policies and proposals approved by the legislative
body as set forth in RCW 35A.63.060 through 35A.63.072 of this chapter and containing,
at least, the elements set forth in RCW 35A.63.061 (Emphasis added).”
So, in this context “Planning Agency” refers to the authority to establish a Planning Commission
as assisted by City staff. It specifies that the duties of the Planning Commission shall be
established by ordinance and the Commission shall consist of between 3-12 members
appointed by the Mayor and confirmed by the City Council. The Commission members serve Page 18 of 22
Page 2
without respect to political affiliation and without compensation. The Commission must elect a
chairperson, schedule monthly meetings, adopt rules for the conduct of business, and keep a
written record of meetings and actions (RCW 35A.63.020 through.040).
The City Council through adoption of an ordinance provides for the Planning Commission to
prepare, adopt and enforce coordinated plans for the physical development of the City,
generally this is known as the ‘Comprehensive Plan’. More specifically, as provided in state
law in the interest of public health, safety, morals, and general welfare, the Planning
Commission can recommend to the City Council regulations governing the following issues:
• The location and use of buildings, structures, and land;
• The height, size, construction, and design of buildings and other structures;
• The size of yards and open spaces within a lot or tract;
• The residential density of population;
• The setback of buildings along rights-of-way, parks, and public water frontages;
• The subdivision and development of land;
• Eliminate the minimum gross floor area requirements of single family detached dwellings
and or reduce the requirements of the state building code; and
• Encourage and protect access to sunlight for solar energy systems. (RCW 35.63.080)
In addition to the preparation of this policy-level guidance as may be contained in the
Comprehensive Plan, under state law the Planning Commission is charged with providing
recommendations on development regulations that must be consistent with the
Comprehensive Plan and focus on:
• Encourage the most appropriate use of land in the city
• Lessen traffic congestion and accidents
• Secure safety from fires
• Provide adequate light and air
• Prevent overcrowding of land, avoid undue concentration of population,
• promote coordinated development of unbuilt areas
• encourage the formation of neighborhood or community units
• secure enough land in new development for requirements of community life
• conserve and restore natural beauty and natural resources,
• encourage and protect sunlight for solar energy systems,
• Facilitate adequate provision of transportation, water, sewerage and other public uses
and requirements including groundwater and public water supplies.
• And identify corrective actions related to drainage, flooding and stormwater to mitigate
and cleanse surface waters (RCW 35.63.090)
Relationship to Auburn-Specific Provisions
Since at least the year 1952, the City has had both a Planning Commission and a
Comprehensive Plan. Having a Comprehensive Plan was progressive at the time, since many
jurisdictions did not one and there was no requirement or guidance on how the documents were
organized, what they addressed, and also there was little reliance on the contents.
The City code section that establishes and governs the Planning Commission is found at ACC
2.45, (Planning Commission). See Attachment.
Page 19 of 22
Page 3
Since most of the Planning Commission format and responsibility is prescribed by State
Planning Enabling laws, the City Code section is short (Only 3 paragraphs) and deals with the
subject of how it will be constituted for the City of Auburn. The Commission will be composed of
7 members. The City has the ability to add an eighth member, but is generally not exercised
since the odd number of members facilitates decision-making. The Commissioners serve for 3-
year terms and may be re-appointed. The Planning Commission is subject to the same
attendance and dismissal requirements as any other city-organized board (ACC 2.30, (Boards
and Commissions Generally)).
The City’s code also allows an “ex officio youth representative” but this has not been
implemented. The youth representative would be an Auburn School district high school student
in good standing that can participate in the proceedings but not vote on recommendations to be
acted upon by the City Council.
In Auburn, the Planning Commission’s responsibility is mainly legislative actions. A legislative
action is one which will affect the entire community, not just an individual property owner or
single piece of land. Examples include updating or revising the comprehensive plan and
adopting zoning code text amendment ordinances. In these situations of changing the
community’s comprehensive plan or zoning code, the rules change for everyone. No one is
seeking or being granted special consideration.
By contrast, a quasi‐judicial action is an action which the decision maker is sitting “like a
judge,” evaluating a specific case or proposal submitted by an individual party or property
owner. Examples include applications for variances, special use permits, and subdivisions. In
each case, you are being asked to make a decision that affects an individual (or family,
partnership, or corporation), but not the entire community. The only quasi‐judicial actions the
Planning Commission regularly addresses are changes to the adopted Comprehensive Plan
map designation that affects a parcel or a few parcels (known as Comprehensive Plan map
amendment) because it is a component of the Comprehensive Plan. Most quasi‐judicial actions
are the responsibility of the City’s Hearing Examiner.
Function of the Planning Commission
Being a Planning Commissioner requires a serious time commitment because of the required
preparation in advance of the meetings/hearings such as reviewing pages of information, drafts
and analysis prepared by City staff and for the time spent participating in evening meetings and
public hearings using parliamentary procedures.
The Planning Commission assists in helping to set the long‐term direction or vision for the
community’s future. Although the Planning Commission is an advisory body and does not make
final decisions, it is one of the most important groups in local government. In recent years,
growth management, housing and environmental legislation have emphasized the importance of
land use issues. The Planning Commission advises the community on these issues through
recommendations on adoption or amendment of the comprehensive plan, and
recommendations on city’s subdivision, zoning, and shoreline and other development
regulations. The public hearing conducted by the Planning Commission is the key opportunity
for public participation.
Generally, an amendment of the comprehensive plan, or change to the city’s subdivision,
zoning, and shoreline regulations is identified by a City staff or by the City Council (except in the
case of Comprehensive plan map amendments) and then the topic is scheduled for discussion
Page 20 of 22
Page 4
by the Planning Commission on their monthly meeting agenda. At this discussion, staff may
present analysis and information on different approaches and options, a comparison to other
jurisdictions, a history of the topic and factors to considered, etc. Often during these
discussions, the Planning Commission requests additional information to be provided by City
staff at a subsequent meeting, to ensure that the Commission has a complete understanding of
the topic.
When the subject is ready, the topic is scheduled for a public hearing to be conducted by the
Planning Commission and staff completes the public noticing required by City code in advance
of the public hearing (Land use action signs, mailers, newspaper ads, etc.). On the evening of
the public hearing, the topic is introduced by a City staff presentation. Then, the Planning
Commission opens the public hearing and invites verbal and written testimony on the topic. The
Planning Commission understands that their role is to be open to all viewpoints and input and
takes this responsibility very seriously. After taking all the testimony, the Planning Commission
considers if they have enough information to make a recommendation and if they do, they close
the public hearing and then deliberate to come up with a formal recommendation and the
findings which support their recommendation. This recommendation and findings are then
subsequently presented by City staff to the City Council to reach a final decision.
As notable from the steps outlined above, the public hearing conducted by the Planning
Commission is the vital opportunity for community participation in the City’s land use decision-
making.
Attachment: Auburn City Code Section 2.45, Planning Commission
Page 21 of 22
Page 5
Chapter 2.45
PLANNING COMMISSION
Sections:
2.45.010 Membership - Term of office.
2.45.020 Removal of members.
For statutory provisions on the creation of city planning commissions, see RCW 35.63.020 and
35.63.030; for provisions authorizing code cities to provide by ordinance for a planning agency,
see RCW 35A.63.020.
2.45.010 Membership– Term of office.
A. The city planning commission shall consist of seven members to be appointed by the mayor
and confirmed by the city council; provided, that the planning commission membership may be
increased to eight members upon the mayor appointing and the city council confirming an eighth
member. Members shall serve for a period of six years and expiration shall be designated to
provide the fewest possible terms will expire in any one year; provided, that the term of office
for any commission members appointed or reappointed after December 1, 2004, shall be three
years from the date of appointment or reappointment. The planning commission will have such
duties and responsibilities as set forth in Chapter 35A.63 RCW as amended. Copies shall be on
file with the city clerk and made available at the public’s request, the number in such manner as
required by law.
B. There is established an ex officio youth representative position on the planning commission.
This position shall be filled by the appointment of the mayor of a youth residing within the city’s
municipal limits who is a senior in high school, is in good scholastic standing, has no criminal
record and is nominated by the superintendent of the Auburn school district from interested
students attending a public or private high school located within the city. This position shall be
nonvoting, but shall have all rights and privileges of a voting member to participate in all
activities and functions of the commission except votes taken to recommend an action to the city
council. A youth representative shall be appointed annually by the mayor, with the annual period
of service to run from June of one year to June of the subsequent year. (Ord. 6290 § 1, 2010;
Ord. 6159 § 1, 2008; Ord. 5879 § 3, 2004; Ord. 4676 § 1, 1994; 1957 code § 1.10.020.)
2.45.020 Removal of members.
Members of the commission shall be subject to removal in accordance with the provisions of
Chapter 2.30 ACC as it currently exists or as it may be amended hereafter. Ex officio youth
representatives of the commission shall also be subject to removal in accordance with the
provisions of Chapter 2.30 ACC as it currently exists or as it may be amended hereafter. (Ord.
6290 § 1, 2010; Ord. 5803 § 7, 2003.)
Page 22 of 22