HomeMy WebLinkAboutShred-it - Auburn Police DepartmentAccount #: 1006868
City Of Auburn Police Dept
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Client Service Agreement
This Agreement between Shred -it of Western Washington (Shred -it) and City Of Auburn Police
Dept "Client" is a reasonable measure to help comply with several US Laws including, but not
limited to, the Fair and Accurate Credit Transactions Act (FACTA), The Red Flags Rule, Gramm -
Leach -Bliley Act (GLB Act), Health Insurance Portability and Accountability Act (HIPAA) and
Sarbanes-Oxley Act (SOX) and authorizes Shred -it to continue to provide our firm with shredding and
recycling services.
• Document destruction. Shred -it will destroy all confidential paper documents transferred to
Shred -it's custody to 5/8" -sized pieces of paper. The material is then bailed and recycled.
• Certification. At the conclusion of the Destruction Process, Shred -it will provide the Client with
a Certificate of destruction. The certificate of destruction guarantees Client that all materials
transferred to Shred -it's custody were securely and properly disposed.
• Security consoles. Shred -it will supply, free of charge, furniture grade locked consoles to store
material until Client's regularly scheduled service, not to exceed four weeks.
• Convenience. In Addition to the protection of Client's confidential information Shred -it service
improves employee production. Shred -it consoles are strategically placed near employees to
reduce walking and wasting time with in-house shredders or centralized deposit/collection points.
• Media. Shred -it also destroys other non paper materials such as CDs, Microfiche, Microfilm, Pill
Bottles, X -Rays, Hard -Drives, VHS tapes, Cassette tapes, and more. Estimates and procedures are
available upon request and are covered under this Agreement. Pricing differs from Paper
Shredding.
• Pricing. Shred -it's per minute charge of $ 3.30 allows more flexibility with console placement
and not overpaying for partially filled consoles. Shred -it of Western Washington's minimum stop
charge is $49.50.
Initia .
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• Cost -savings. Shred -it does not require deposits or upfront fees to start service. Shred -it does not
assess fuel surcharges, invoice or administrative fees, or other miscellaneous fees. Acceptance of
this agreement guaranties the above prices for a period of thirty-six months.
Account #: 1006868
City Of Auburn Police Dept
Terms and Conditions
1) Shred -it will provide Client with shredding and recycling services under the following terms and conditions:
a) Equipment: Shred -it will provide Locked Security Consoles and other related equipment for the collection and storage
of Client's Confidential Materials. The number of Consoles is based on estimates of the amount of confidential
shredding. The estimates are determined by Shred -it of Western Washington and Client
b) Paper Document Collection and Destruction: Shred -it will physically collect Client's Confidential Materials on a
mutually determined schedule and destroy them using Shred -it's approved destruction procedures.
c) Certification: At the conclusion of the Destruction Process, Shred -it will provide Client with a "Certificate of
Destruction." The certificate of destruction guaranties Client that all materials transferred to Shred -it's custody were
securely and properly disposed.
d) Inspection Rights: When requested by Client, a representative of Client may inspect the Destruction Process.
e) Document Disposal and Recycling: Shred -it will recycle or otherwise dispose of Client's Shredding Material in the
ordinary course of Shred -it's business.
2) Ownership of Equipment. The locked Security Consoles and any other equipment provided to Client by Shred -it remains
at all times the property of Shred -it.
3) Service Fee: Client will pay Shred -it a "Service Fee" for each scheduled service equal to the greater of a) the minimum
charge, or b) the amount per minute spent by Shred -it in collection, destruction and other related services during the period
in which the Service Fee is Based. Client agrees to pay the Service Fee within 30 days of receiving an invoice for services
rendered by Shred -it ("Due Date"). All Vendor badge and/or registration fees will be paid for by Client. This includes third
party vendor registration and/or management fees.
4) Terms of Agreement. The Agreement is for thirty-six months ("Initial Term"). Initial:
5) Adjustment of Fees. The service fee shall remain fixed for Initial Term. After the initial term Shred -it reserves the right to
increase the service fee by not more than 5%. Shred -it will notify Client of any price increase for the renewal term, prior to
first service under the agreement.
6) Early Termination of Agreement. In the event the Client terminates without cause, prior to the Term, the Client will pay
Shred -it for the Service Fees due for the remaining term of the Agreement. The fee is equal to the average historical service
fees. Client is required to give Shred -it 30 days notice to rectify breaches or failing to perform any of their respective
obligations under this Agreement.
7) Default and Termination for Cause. If either Client or Shred -it breaches this Agreement by failing to perform any of their
respective obligations under this Agreement, the non -breaching party reserves the right to suspend or terminate this
Agreement by providing thirty (30) days written notice of termination to other party. Client will pay Shred -it any
outstanding account balance for Services performed by Shred -it prior to the Termination of the Agreement.
8) Excused Performance. Shred -it will not be in breach for failure to comply with the provisions of this Agreement where
Shred -it's failure is due to circumstances beyond its reasonable control. Client will not be in breach, of bullet number 6)
Early Termination of Agreement, of this agreement if the contracted business entity dissolves or moves out of Shred -it of
Western Washington's territory.
9) Miscellaneous. This Agreement contains the entire understanding of the parties concerning the subject matter of this
Agreement and applies to any successors to the Agreement. Changes to this Agreement must be agreed in writing. If any
provision of this Agreement is held to be invalid, the other provisions of this Agreement shall remain in full force and effect.
This Agreement shall be interpreted under the Laws of the State of Washington.
10) Vendor Information: Shred -it of Western Washington, P.O. Box 59505 Renton WA 98058 1-800-6974733.
This agreement accepted as of L Lv) d
Dat
Shred -it of Western WA.
Don Kiele
- 01-927 i4�,
General M -Ver
City Of Auburn
Name: