HomeMy WebLinkAboutAG-C-522 Auburn Way S Corridor Improvements Hemlock to Poplar �� 11v `I
Local Agency A&E Professional Services
Cost Plus Fixed Fee Consultant Agreement
Agreement Number: AG-C-522
Firm/Organization Legal Name(do not use dba's):
Parametrix, Inc.
Address Federal Aid Number
1019 39th Ave SE, Suite 100, Puyallup, WA 98374 STPUL-0164(020)
UBI Number Federal TIN
600 135 349 91-0914810
Execution Date Completion Date
March 31, 2021
1099 Form Required Federal Participation
❑ Yes 0 No ❑� Yes ❑ No
Project Title
AG-C-522: Auburn Way South Corridor Improvements Hemlock to Poplar
Description of Work
Provide preliminary engineering, environmental documentation, plans, specifications and opinion of cost
(PSE&E) for construction bid documents, and right-of-way acquisition services for improvements to build out
Auburn Way South (SR-164) between Hemlock Street SE and Poplar Street SE.
Q Yes ❑ No DBE Participation Total Amount Authorized: $1,139,000.00
❑ Yes 11 No MBE Participation Management Reserve Fund: $61,000.00
❑ Yes 0 No WBE Participation
❑ Maximum Amount Payable: $1,200,000.00
Yes 0 No SBE Participation
Index of Exhibits
Exhibit A Scope of Work
Exhibit B DBE Participation
Exhibit C Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D Prime Consultant Cost Computations
Exhibit E Sub-consultant Cost Computations
Exhibit F Title VI Assurances
Exhibit G Certification Documents
Exhibit H Liability Insurance Increase
Exhibit I Alleged Consultant Design Error Procedures
Exhibit J Consultant Claim Procedures
Agreement Number: AG-C-522
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 1 of 14
Revised 01/01/2020
THIS AGREEMENT, made and entered into as shown in the"Execution Date" box on page one (1)of this
AGREEMENT, between the City of Auburn
hereinafter called the"AGENCY,"and the"Firm/Organization Name"referenced on page one (1)of this
AGREEMENT,hereinafter called the"CONSULTANT."
WHEREAS,the AGENCY desires to accomplish the work referenced in"Description of Work"on page one(I)
of this AGREEMENT and hereafter called the"SERVICES;"and does not have sufficient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES; and
WHEREAS,the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration, if applicable,and has signified a willingness to furnish consulting services to
the AGENCY.
NOW,THEREFORE, in consideration of the terms,conditions,covenants,and performance contained herein,
or attached and incorporated and made a part hereof,the parties hereto agree as follows:
I. General Description of Work
The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor,
and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
II. General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit"A"attached
hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed
utilizing performance based contracting methodologies.
III. General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups,or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies,groups,and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community,City,or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation.The minimum required hours or days'
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit"A."
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY,which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT,any sub-consultants,and the AGENCY shall comply with all Federal, State,and local laws,
rules,codes, regulations, and all AGENCY policies and directives,applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
Agreement Number: AG-C-522
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 2 of 14
Revised 01/01/2020
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per
49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be
shown on Exhibit "B" attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF)
regulation outlined in the AGENCY's "DBE Program Participation Plan" and perform a minimum of 30% of the
total amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS
perform a minimum of 30%of the total amount of this AGREEMENT.
In the absence of a mandatory UDBE, the Consultant shall continue their outreach efforts to provide SBE firms
maximum practicable opportunities.
The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime)
involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information
shall identify any DBE Participation. Non-minority, woman owned DBEs does not count towards UDBE goal
attainment.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C —
Preparation and Delivery of Electronic Engineering and other Data."
All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or
on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall
be without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other
party by(i)certified mail,return receipt requested,or(ii)by email or facsimile,to the address set forth below:
If to AGENCY: If to CONSULTANT:
Name: Jeff Bender Name: Roger Flint
Agency: City of Auburn Agency: Parametrix,Inc.
Address: 1305 C Street SW Address: 719 2nd Avenue#200
City: Auburn State: WA Zip: 98001 City: Seattle State: WA Zip: 98104
Email: jbender@auburnwa.gov Email: rflint@parametrix.com
Phone: 253.804.5063 Phone: 206.394.3700
Facsimile: N/A Facsimile: 855.542.6353
IV. Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by
the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this
AGREEMENT titled"Completion Date."
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the
established completion time.
Agreement Number: AG-C-522
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Page 3 of 14
Agreement Revised 01/01/2020
V. Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor, materials, supplies,equipment, and incidentals necessary to complete SERVICES,
specified in Section II,"Scope of Work". The CONSULTANT shall conform to all applicable portions of 48 CFR
Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits
"D"and"E"and by this reference made part of this AGREEMENT.
A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the
CONSULTANT'S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate,
and direct non-salary costs.
1. Direct(RAW)Labor Costs:The Direct(RAW) Labor Cost is the direct salary paid to principals,
professional,technical, and clerical personnel for the time they are productively engaged in work necessary
to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the
direct salary costs billed to the AGENCY.
2. Indirect Cost Rate(ICR)Costs: ICR Costs are those costs,other than direct costs,which are included as such
on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall
be made at the ICR rates shown in attached Exhibits"D"and"E"of this AGREEMENT. Total
ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT
the actual ICR costs verified by audit, up to the Maximum Total Amount Payable,authorized under this
AGREEMENT,when accumulated with all other Actual Costs.
A summary of the CONSULTANT'S cost estimate and the ICR percentage is shown in Exhibits"D"and
"E",attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT(prime and
all A&E sub-consultants)will submit to the AGENCY within six(6)months after the end of each firm's
fiscal year,an ICR schedule in the format required by the AGENCY(cost category,dollar expenditures, etc.)
for the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by
the ICR schedule. It shall also be used for the computation of progress payments during the following year
and for retroactively adjusting the previous year's ICR cost to reflect the actual rate. The ICR schedule will
be sent to Email: ConsultantRates@wsdot.wa.gov.
Failure to supply this information by either the prime CONSULTANT or any of their A&E sub-consultants I
shall cause the AGENCY to withhold payment of the billed ICR costs until such time as the required
information is received and an overhead rate for billing purposes is approved.
The AGENCY's Project Manager and/or the Federal Government may perform an audit of the
CONSULTANT'S books and records at any time during regular business hours to determine the actual ICR
rate, if they so desire.
3. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the
CONSULTANT. (excluding Meals,which are reimbursed at the per diem rates identified in this section)
These charges may include, but are not limited to,the following items:travel,printing, long distance
telephone,supplies,computer charges and fees of sub-consultants. Air or train travel will be reimbursed
only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall
comply with the rules and regulations regarding travel costs(excluding air,train,and rental car costs) in
accordance with WSDOT's Accounting Manual M 13-82, Chapter 10—Travel Rules and Procedures,and
revisions thereto. Air,train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal
Regulations(CFR)Part 31.205-46"Travel Costs."The billing for Direct Non-Salary Costs shall include an
itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain
the original supporting documents in their office. Copies of the original supporting documents shall be
supplied to the AGENCY upon request. All above charges must be necessary for the services provided
under this AGREEMENT. Agreement Number: AG-C-522
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 4 of 14
Revised 01/01/2020
4. Fixed Fee: The Fixed Fee,which represents the CONSULTANT'S profit, is shown in attached Exhibits"D"
and"E"of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and
the estimated person-hours required to perform the stated Scope of Work. In the event the CONSULTANT
enters into a supplemental AGREEMENT for additional work,the supplemental AGREEMENT may
include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated
and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported
in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not
previously paid in the progress payments will be covered in the final payment, subject to the provisions of
Section IX entitled"Termination of Agreement."
5. Management Reserve Fund(MRF): The AGENCY may desire to establish MRF to provide the Agreement
Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable
unforeseen costs,or reimbursing the CONSULTANT for additional work beyond that already defined in
this AGREEMENT. Such authorization(s)shall be in writing and shall not exceed the lesser of$100,000 or
10%of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included
for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any
changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII,
"Extra Work."
6. Maximum Total Amount Payable:The Maximum Total Amount Payable by the AGENCY to the
CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this
AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized,and
the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in
Section XIII,"Extra Work."No minimum amount payable is guaranteed under this AGREEMENT.
B. Monthly Progress Payments:The CONSULTANT may submit billings to the AGENCY for reimbursement of
Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings
shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under
Section III,"General Requirements"of this AGREEMENT. The billings will be supported by an itemized
listing for each item including Direct(RAW)Labor, Direct Non-Salary,and allowable ICR Costs to which will
be added the prorated Fixed Fee. To provide a means of verifying the billed Direct(RAW)Labor costs for
CONSULTANT employees,the AGENCY may conduct employee interviews. These interviews may consist of
recording the names,titles,Direct(RAW)Labor rates,and present duties of those employees performing work
on the PROJECT at the time of the interview.
C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made
promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT,
contingent, if applicable,upon receipt of all PS&E,plans, maps,notes, reports,electronic data and other related
documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by
the CONSULTANT shall constitute a release of all claims for payment,which the CONSULTANT may have
against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by
the CONSULTANT prior to its acceptance. Said Final Payment shall not, however,be a bar to any claims that
the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect
to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit; all required adjustments will be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the CONSULTANT,the CONSULTANT will refund such overpayment to
the AGENCY within thirty(30)calendar days of notice of the overpayment. Such refund shall not constitute
a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of
overpayment. The CONSULTANT has twenty(20)working days after receipt of the final POST AUDIT to
begin the appeal process to the AGENCY for audit findings.
Agreement Number: AG-C-522
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 5 of 14
Revised 01/01/2020
D. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection
by representatives of the AGENCY and the United States, for a period of six(6)years after receipt of final
payment,the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception: if any litigation,claim or audit arising out of, in connection with,
or related to this AGREEMENT is initiated before the expiration of the six(6)year period, the cost records and
accounts shall be retained until such litigation, claim,or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit, if any,will be performed by the
State Auditor, WSDOT's Internal Audit Office and/or at the request of the AGENCY's Project Manager.
VI. Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit"A"attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY
and sub-consultant,any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit"E"attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub-
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant
shall be negotiated and substantiated in accordance with section V"Payment Provisions"herein and shall be
memorialized in a final written acknowledgement between the parties.
All subcontracts shall contain all applicable provisions of this AGREEMENT,and the CONSULTANT shall require
each sub-consultant or subcontractor,of any tier,to abide by the terms and conditions of this AGREEMENT. With
respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE's
Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub-recipient,or sub-consultant shall not discriminate on the basis of race, color,national
origin,or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT,which may result in the
termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII. Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person,other than a bona
fide employee working solely for the CONSULTANT,to solicit or secure this contract, and that it has not paid or
agreed to pay any company or person,other than a bona fide employee working solely for the CONSULTANT, any
fee,commission,percentage, brokerage fee,gift, or any other consideration, contingent upon or resulting from the
award or making of this contract. For breach or violation of this warrant,the AGENCY shall have the right to annul
this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee,commission,percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY,and any and all claims that may arise under any Workmen's
Agreement Number: AG-C-522
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 6 of 14
Revised 01/01/2020
Compensation Act on behalf of said employees or other persons while so engaged,and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage,on a full-or part-time basis,or other basis,during the period of this
AGREEMENT,any professional or technical personnel who are,or have been,at any time during the period of this
AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY,except regularly
retired employees,without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
VIII. Nondiscrimination
During the performance of this AGREEMENT,the CONSULTANT,for itself, its assignees, sub-consultants,
subcontractors and successors in interest,agrees to comply with the following laws and regulations:
• Title VI of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987
(42 U.S.C. Chapter 21 Subchapter V § 2000d (Public Law 100-259)
through 2000d-4a) • American with Disabilities Act of 1990
• Federal-aid Highway Act of 1973 (42 U.S.C. Chapter 126 § 12101 et. seq.)
(23 U.S.C. Chapter 3 § 324) • 23 CFR Part 200
• Rehabilitation Act of 1973 • 49 CFR Part 21
(29 U.S.C. Chapter 16 Subchapter V § 794) • 49 CFR Part 26
• Age Discrimination Act of 1975 • RCW 49.60.180
(42 U.S.C. Chapter 76 § 6101 et. seq.)
In relation to Title VI of the Civil Rights Act of 1964,the CONSULTANT is bound by the provisions of Exhibit"F"
attached hereto and by this reference made part of this AGREEMENT,and shall include the attached Exhibit"F" in
every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations
or directives issued pursuant thereto.
IX. Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(10)days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY,other than for default on the part of the
CONSULTANT,a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate
fixed fee percentage at the time of termination of this AGREEMENT,plus any direct non-salary costs incurred up to
the time of termination of this AGREEMENT.
No payment shall be made for any SERVICES completed after ten(10)days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two(2)of this
section,then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default,the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES
to the date of termination,the amount of SERVICES originally required which was satisfactorily completed to
Agreement Number: AG-C-522
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 7 of 14
Revised 01/01/2020
date of termination,whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination,the cost to the AGENCY of employing another firm to complete the SERVICES required and the
time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES
performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount,which would have been made using the formula set forth in paragraph two(2)of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT's failure to
perform is without the CONSULTANT's or its employee's fault or negligence,the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event,the CONSULTANT would be reimbursed
for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default
clauses listed previously.
The CONSULTANT shall, within 15 days,notify the AGENCY in writing, in the event of the death of any member,
partner,or officer of the CONSULTANT or the death or change of any of the CONSULTANT's supervisory and/or
other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50%or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT. If termination for convenience occurs,final payment will be made to the CONSULTANT
as set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X. Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein,without additional compensation thereof. Should the AGENCY find
it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or
revised,the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered
as Extra Work and will be paid for as herein provided under section XIII "Extra Work."
Xl. Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT;provided however,that if an action is brought challenging the
Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If the
parties to this AGREEMENT mutually agree,disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit"J". In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT,this action shall be initiated in the Superior
Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
A2rcement Number: AG-C-522
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 8 of 14
Revised 01/01/2020
XII. Legal Relations
The CONSULTANT, any sub-consultants,and the AGENCY shall comply with all Federal, State,and local laws,
rules,codes,regulations and all AGENCY policies and directives,applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of
Washington.
The CONSULTANT shall defend, indemnify,and hold The State of Washington(STATE)and the AGENCY and
their officers and employees harmless from all claims,demands, or suits at law or equity arising in whole or in part
from the negligence of,or the breach of any obligation under this AGREEMENT by,the CONSULTANT or the
CONSULTANT's agents,employees,sub consultants, subcontractors or vendors,of any tier,or any other persons
for whom the CONSULTANT may be legally liable;provided that nothing herein shall require a CONSULTANT
to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless
the STATE and the AGENCY and their officers and employees from claims,demands or suits based solely upon
the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY,their
agents,officers,employees, sub-consultants, subcontractors or vendors, of any tier,or any other persons for whom
the STATE and/or the AGENCY may be legally liable;and provided further that if the claims or suits are caused
by or result from the concurrent negligence of(a)the CONSULTANT or the CONSULTANT's agents,employees,
sub-consultants,subcontractors or vendors, of any tier,or any other persons for whom the CONSULTANT is legally
liable,and(b)the STATE and/or AGENCY,their agents, officers, employees, sub-consultants, subcontractors and or
vendors,of any tier,or any other persons for whom the STATE and or AGENCY may be legally liable,the defense
and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or
the negligence of the CONSULTANT's agents,employees, sub-consultants, subcontractors or vendors,of any tier,
or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any
AGREEMENT between CONSULTANT and any sub-consultant,subcontractor and vendor,of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims,demands,or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets,patents,
proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT's
agents,employees, sub-consultants, subcontractors or vendors,of any tier,or any other persons for whom the
CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of methods,processes,designs, information or other items furnished or
communicated to STATE and/or the AGENCY,their agents, officers and employees pursuant to the AGREEMENT;
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improper appropriation or use of trade secrets,patents,proprietary information, know-how,copyright rights or
inventions resulting from STATE and/or AGENCY's,their agents', officers'and employees'failure to comply
with specific written instructions regarding use provided to STATE and/or AGENCY,their agents,officers and
employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors,of any tier,or
any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal,the AGENCY may, in its sole
discretion,by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW;or
any similar statute involving the CONSULTANT in the procurement of,or performance under,this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own
employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this indemnification
and defense,the CONSULTANT specifically waives any immunity under the state industrial insurance law,Title 51
RCW. This waiver has been mutually negotiated between the Parties.
Agreement Number: AG-C-522
'i Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 9 of 14
Revised 01/01/2020
Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any,on the project. Subject to the processing of a new sole source,or an acceptable
supplemental AGREEMENT,the CONSULTANT shall provide On-Call assistance to the AGENCY during contract
administration. By providing such assistance,the CONSULTANT shall assume no responsibility for:proper
construction techniques,job site safety,or any construction contractor's failure to perform its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT,or as otherwise
required,the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the STATE.
B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum
limits of one million dollars($1,000,000.00)per occurrence and two million dollars($2,000,000.00) in the
aggregate for each policy period.
C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for
any"Auto"(Symbol 1)used in an amount not less than a one million dollar($1,000,000.00)combined single
limit for each occurrence.
Excepting the Worker's Compensation Insurance and any Professional Liability Insurance,the STATE and
AGENCY,their officers,employees,and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured(the"AIs"), with no restrictions or limitations concerning
products and completed operations coverage. This coverage shall be primary coverage and non-contributory and
any coverage maintained by the AIs shall be excess over,and shall not contribute with,the additional insured
coverage required hereunder. The CONSULTANT's and the sub-consultant's and/or subcontractor's insurer shall
waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with
verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to
require complete,certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
The CONSULTANT shall submit a verification of insurance as outlined above within fourteen(14)days of the
execution of this AGREEMENT to:
Name: Jeff Bender
Agency: City of Auburn
Address: 1305 C Street SW
City: Auburn State: WA Zip: 98001
Email: jbender@auburnwa.gov
Phone: 253.804.5063
Facsimile: N/A
No cancellation of the foregoing policies shall be effective without thirty(30)days prior notice to the AGENCY.
The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to
section IX"Termination of Agreement"of this AGREEMENT, shall be limited to the accumulative amount of the
authorized AGREEMENT amount or one million dollars($1,000,000.00),whichever is greater, unless the limit of
liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional
liability to third parties be limited in any way.
Agreement Number: AG-C-522
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 10 of 14
Revised 01/01/2020
The parties enter into this AGREEMENT for the sole benefit of the parties,and to the exclusion of any third party,
and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V"Payment Provisions"until the CONSULTANT has
fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT,or otherwise in law.
XIII. Extra Work
A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B. If any such change causes an increase or decrease in the estimated cost of,or the time required for,performance
of any part of the SERVICES under this AGREEMENT, whether or not changed by the order,or otherwise
affects any other terms and conditions of this AGREEMENT,the AGENCY shall make an equitable adjustment
in the: (1)maximum amount payable; (2)delivery or completion schedule, or both; and (3)other affected terms
and shall modify this AGREEMENT accordingly.
C. The CONSULTANT must submit any"request for equitable adjustment,"hereafter referred to as"CLAIM,"
under this clause within thirty(30)days from the date of receipt of the written order. However, if the AGENCY
decides that the facts justify it,the AGENCY may receive and act upon a CLAIM submitted before final
payment of this AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes"clause. However,nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E. Notwithstanding the terms and conditions of paragraphs(A.)and(B.)above,the maximum amount payable for
this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement
to this AGREEMENT.
XIV. Endorsement of Plans
If applicable,the CONSULTANT shall place their endorsement on all plans,estimates,or any other engineering
data furnished by them.
XV. Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI. Certification of the Consultant and the Agency
Attached hereto as Exhibit"G-1(a and b)"are the Certifications of the CONSULTANT and the AGENCY, Exhibit
"G-2"Certification Regarding Debarment, Suspension and Other Responsibility Matters-Primary Covered
Transactions, Exhibit"G-3"Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
and Exhibit"G-4"Certificate of Current Cost or Pricing Data. Exhibit"G-3" is required only in AGREEMENT's
over one hundred thousand dollars($100,000.00)and Exhibit"G-4" is required only in AGREEMENT's over
five hundred thousand dollars ($500,000.00.)These Exhibits must be executed by the CONSULTANT,and
submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III"General
Requirements"prior to its performance of any SERVICES under this AGREEMENT.
Agreement Number: AG-C-522
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 11 of 14
Revised 01/01/2020
XVII. Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. No agent,or representative of either party has authority to make,and the parties shall not be bound by or
be liable for,any statement, representation,promise or agreement not set forth herein. No changes,amendments,or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
XVIII. Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts,each of which shall be deemed
to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations,warranties, covenants, and AGREEMENT's contained in the proposal,and the supporting material
submitted by the CONSULTANT,and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
XIX. Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state
or federal statutes("State's Confidential Information"). The"State's Confidential Information" includes, but is
not limited to,names,addresses, Social Security numbers,e-mail addresses,telephone numbers,financial profiles,
credit card information,driver's license numbers, medical data, law enforcement records(or any other information
identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security
data,non-public Specifications, STATE and AGENCY non-publicly available data,proprietary software, State
security data,or information which may jeopardize any part of the project that relates to any of these types of
information. The CONSULTANT agrees to hold the State's Confidential Information in strictest confidence
and not to make use of the State's Confidential Information for any purpose other than the performance of this
AGREEMENT,to release it only to authorized employees, sub-consultants or subcontractors requiring such
information for the purposes of carrying out this AGREEMENT,and not to release,divulge,publish,transfer,
sell, disclose,or otherwise make it known to any other party without the AGENCY's express written consent
or as provided by law. The CONSULTANT agrees to release such information or material only to employees,
sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT,the terms of which have
been previously approved by the AGENCY. The CONSULTANT agrees to implement physical,electronic,and
managerial safeguards to prevent unauthorized access to the State's Confidential Information.
Immediately upon expiration or termination of this AGREEMENT,the CONSULTANT shall,at the AGENCY's
option: (i)certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential
Information; or(ii) returned all of the State's Confidential Information to the AGENCY; or(iii)take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State's Confidential Information.
As required under Executive Order 00-03,the CONSULTANT shall maintain a log documenting the following:
the State's Confidential Information received in the performance of this AGREEMENT;the purpose(s)for which
the State's Confidential Information was received;who received, maintained and used the State's Confidential
Information; and the final disposition of the State's Confidential Information. The CONSULTANT's records shall
be subject to inspection, review, or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor,audit, or investigate the use of the State's Confidential Information
collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing,or
investigating may include, but is not limited to, salting databases.
Agreement Number: AG-C-522
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 12 of 14
Revised 01/01/2020
Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State's Confidential Information, monetary damages,or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing
such proprietary and/or confidential information shall be clearly identified and marked as"Confidential"and shall
be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential
and/or proprietary in nature: (a)at the commencement of the term of this AGREEMENT;or(b)as soon as such
confidential or proprietary material is developed. "Proprietary and/or confidential information" is not meant to
include any information which,at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully
disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii)is independently developed by or for the other party; (iv) is publicly known;or(v) is generally utilized by
unaffiliated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such,the AGENCY shall maintain the confidentiality of all such information marked proprietary and/
or confidential or otherwise exempt,unless such disclosure is required under applicable state or federal law. If a
public disclosure request is made to view materials identified as"Proprietary and/or confidential information"or
otherwise exempt information,the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent
jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure,the
AGENCY will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that
may include a sub-consultant's proprietary and/or confidential information. The CONSULTANT notification to the
sub-consultant will include the date that such records will be released by the AGENCY to the requester and state
that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure
the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain
a court order or other judicial relief enjoining the AGENCY by the release date,the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities, or costs associated with the AGENCY's said disclosure of sub-consultants' information.
XX. Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six(6)years
from the date of final payment to the CONSULTANT,the CONSULTANT shall keep,retain and maintain all
"documents"pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all"documents"
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT's place
of business during normal working hours. If any litigation,claim or audit is commenced,the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents. "Documents"shall be retained until
all litigation, claims or audit findings have been resolved even though such litigation,claim or audit continues past
the six(6)year retention period.
For purposes of this AGREEMENT,"documents"means every writing or record of every type and description,
including electronically stored information("ESI"),that is in the possession,control,or custody of the
CONSULTANT, including,without limitation,any and all correspondences,contracts,AGREEMENT's,
appraisals,plans,designs,data, surveys,maps,spreadsheets,memoranda,stenographic or handwritten
notes,reports,records,telegrams, schedules,diaries, notebooks, logbooks, invoices, accounting records,
work sheets,charts, notes,drafts,scribblings, recordings,visual displays,photographs, minutes of meetings,
Agreement Number: AG-C-522
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 13 of 14
Revised 01/01/2020
r
tabulations,computations, summaries, inventories,and writings regarding conferences,conversations or
telephone conversations,and any and all other taped, recorded, written,printed or typed matters of any kind or
description; every copy of the foregoing whether or not the original is in the possession,custody, or control of the
CONSULTANT,and every copy of any of the foregoing,whether or not such copy is a copy identical to an original,
or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original.
For purposes of this AGREEMENT,"ESI"means any and all computer data or electronic recorded media of any
kind, including"Native Files",that are stored in any medium from which it can be retrieved and examined, either
directly or after translation into a reasonably useable form. ESI may include information and/or documentation
stored in various software programs such as:,Email, Outlook, Word, Excel,Access, Publisher, PowerPoint,Adobe
Acrobat, SQL databases, or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup
tapes,smart phones,thumb drives,CDs, DVDs,floppy disks, work computers, cell phones, laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any
personal devices used by the CONSULTANT or any sub-consultant at home.
"Native files"are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created,viewed,and/or modified.
The CONSULTANT shall include this section XX "Records Maintenance" in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
"Execution Date"box on page one(1)of this AGREEMENT.
4/14/2020
Signature Date
rek*tte tild
Signature Date 4'
Any modcation, change, or reformation of this AGREEMENT shall require approval as to form by the Office
of the Attorney General.
Agreement Number: AG-C-522
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 14 of 14
Revised 01/01/2020
Exhibit A
Scope of Work
Federal Aid No. STPUL-0164(020)
See attached Scope of Work. Exhibits A-1 through A-3.
Agreement Number: AG-C-522
Exhibit A-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1
al
EXHIBIT A-1 SCOPE OF WORK
City of Auburn
Project AG-C-522
Auburn Way S Widening— Hemlock to Poplar
PROJECT OVERVIEW
The City of Auburn (CITY) received a grant from the Federal Highway Administration's (FHWA) Surface
Transportation Program (STP) to finance the design and environmental documentation phases of the
Auburn Way S Widening — Hemlock to Poplar project (Project). CITY local funds will be used for the
Project's right-of-way(ROW)acquisition phase.The Project will design improvements to build out Auburn
Way South (SR-164) between Hemlock Street SE and Poplar Street SE. The scope of the Project includes:
• Widening the roadway to create a five-lane cross section with two general purpose travel lanes
in each direction, and a center median/left-turn lane.
• A new traffic signal with Intelligent Transportation System (ITS) connectivity is proposed at the
proposed new driveway intersection access for the Chinook Elementary School (School).
• Curb and gutter, 10-foot wide sidewalks, illumination, transit stop improvements, stormwater
improvements, utility undergrounding and access management (where feasible) with
accommodation for U-turns are also proposed.
• The Project length is approximately 2,500 feet.
The Auburn Way South corridor is a Washington State Department of Transportation (WSDOT) State
Route (SR 164) and T1 freight corridor.The corridor serves as the primary connection between the urban
growth areas in Auburn, Enumclaw, and Buckley and the Regional Growth Centers located in Auburn,
Kent, and Federal Way. The corridor also connects with the Muckleshoot Indian Tribe (MIT) Reservation
and regional destinations including the Muckleshoot Casino and White River Amphitheater.
SCOPE OF SERVICES
The CITY has selected Parametrix (CONSULTANT) to assist the CITY in designing, environmental
documentation and obtaining right-of-way. This document describes the scope of services to be provided
by the CONSULTANT for this phase of the Project and generally includes the following:
PHASE 1—DESIGN
• Work Element 1—Project Management
• Work Element 2—Preliminary Design (30%)
• Work Element 3—Utility Coordination
• Work Element 4—Environmental
City of Auburn 214-1931.044
Auburn Way South Widening 1 March 4,2020
Hemlock to Poplor Project AG-C-522
Scope of Services
• Work Element 5—Geotechnical Engineering
• Work Element 6—Right-of-Way Plans and Legal Descriptions
• Work Element 7—Plans,Specifications,and Estimates (PS&E)
PHASE 2—RIGHT OF WAY
• Work Element 8—Right-of-Way Acquisition
Detailed scope-of-service information, including a description of services, assumptions,and deliverables
for each work element and first-tier sub-task, is provided below.
Optional services beyond those stated in this scope of services may include:
• Assistance during bidding.
• Support services during construction.
• Additional right-of-way services as noted in 8.1.6.
• Other services to support the Project if requested by the CITY.
Budget for these optional services is not included in the Agreement at this time, but may be added, if
necessary, by a future supplement to the Agreement.
General Project Assumptions:
• The physical improvements anticipated for the CITY's Auburn Way S Widening — Hemlock to
Poplar project(Project)are generally described as follows:
Widening of Auburn Way South between Hemlock Street SE and Poplar Street SE to provide
a total of two westbound and two eastbound through lanes and a center turn lane/median.
• Providing access management to reduce the number and/or severity of conflicts between
vehicles accessing adjacent properties and through traffic on Auburn Way South. This will
likely consist of widening the following intersections/locations to allow U-Turns:
• School Driveway(future improvements currently in design).
• Poplar Street SE.
• Addition of curb,gutter,and 10-foot-wide sidewalks and landscaping on both sides of Auburn
Way South between Hemlock Street SE and Poplar Street SE.
• Additional widening of Auburn Way South to the south of Poplar Street to transition the new
five-lane section back to match the existing three-lane section with asphalt shoulders.
• Additional widening at up to four locations to provide pull-outs for transit stops within the
project limits.
r- Widening and improving approximately 200 feet of the private drive (Private Drive)opposite
the proposed School Driveway to provide a left-turn pocket for the new signalized
intersection.
• New traffic signal at the intersection of Auburn Way South and the proposed School Driveway.
City of Auburn
214-1931-044
Auburn Way South Widening 2 March 4,2020
Hemlock to Poplar Project AG-0.522
Scope of Services
> Street lighting improvements include:
• Continuous illumination on Auburn Way South between Hemlock Street SE and Redwood
Court.
• Intersection illumination at School driveway and Poplar Street SE.
• Transition illumination on Auburn Way South, south of Redwood Court.
> Intelligent Traffic System (ITS)improvements include:
• Relocation of the existing pan-tilt-zoon(P17)camera pole and camera at the Poplar Curve
to accommodate roadway improvements.
• Addition of a PTZ camera at the School signal.
• Extension of CITY's ITS duct and vault system from Hemlock Street SE to Redwood Court.
• Revisions to the CITY's existing fiber network on Auburn Way South connect to the new
traffic signal/PTZ camera at the School Driveway and relocated PTZ camera at the Poplar
Curve.
> Undergrounding of private utilities between Hemlock Street and Redwood Court.
. Replacement of existing 10-inch cast iron water main with 12-inch ductile iron pipe between
Hemlock Street SE and Noble Court SE.
• The Plans, Specifications, and Estimate (PS&E)will require review and approval from the WSDOT
Highways and Local Programs (LOCAL PROGRAMS) prior to soliciting bids. The CITY will be
responsible for leading coordination with LOCAL PROGRAMS.
• The CITY will be responsible for advertisement and distribution of final documents for bidding.
• The schedule for this Project includes agency review durations based on past project experience.
However, neither the CITY nor the CONSULTANT can control these review durations.
• A 24-month total Project schedule is assumed—12 months for Phase 1 and 12 months for Phase 2.
See Exhibit A-2 for additional Project schedule assumptions.
DESIGN STANDARDS AND REFERENCES
The following design standards and references are to be followed during the development of the Project:
• WSDOT Standard Specifications.
• CITY's Design Standards.
• CITY's Construction Standards and Standard Details.
• WSDOT Local Agency Guidelines(LAG).
• CITY's Standard Special Provisions(Specifications).
• WSDOT Standard Plans as required.
• CITY's AutoCAD Standards.
City of Auburn 214-1931-044
Auburn Way South Widening 3 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
The CONSULTANT will conduct services under this Agreement based on the versions of the above stated
design standards that are current at the time of signing this Agreement. If updated versions of the
standards become available and/or affective during the term of this Agreement, the CONSULTANT and
CITY will discuss potential implications to the Project. This will include the CONSULTANT's estimate of the
cost of additional services, if any, to update project designs and deliverables. The CITY will determine if
updated standards shall be used. Additional cost of CONSULTANT services, if any, will be compensated
through the management reserve or as a supplement to the Agreement.
The CONSULTANT will prepare all drawings using AutoCAD 2018. Spreadsheets will be prepared using
Microsoft Excel (version 2016 compatible) and text documents in Microsoft Word (version 2016
compatible).
Unless specifically noted otherwise, all plans will be completed at a 1 inch = 20 feet scale on a sheet size
of 22 inches by 34 inches. The CITY will provide the CONSULTANT with the CITY's AutoCAD template for
use for preparing plan sheets. All deliverables will be electronic.
PHASE 1—DESIGN
Work Element 1—Project Management
The CONSULTANT will manage the Project work elements to control costs,maintain schedule,and provide
quality products appropriate to the goals and completion of the Project.Tasks include the following:
1.1—Project Communication
Provide Project communication as detailed below:
1.1.1—Project Kickoff Meeting
The CONSULTANT will participate in a Project kickoff meeting. CONSULTANT will work with the CITY
to develop the agenda and facilitate the meeting. The CONSULTANT will prepare and distribute the
meeting notes.
1.1.2—Weekly Conference Calls
The CONSULTANT will coordinate with the CITY's Project Manager to establish a standing meeting
time during the week reserved for weekly conference calls between the CITY and CONSULTANT's
Project Manager to coordinate ongoing Project activities. During periods of Project inactivity or for
other mutually-agreed upon reasons, the weekly conference calls may be cancelled. The
CONSULTANT Project Manager will document the weekly conference calls with an email, including an
updated copy of the issues log, if applicable.
1.1.3—Progress Meetings
Progress meetings will occur between the CITY's and CONSULTANT's Project Manager and other CITY
and/or CONSULTANT staff members to discuss Project status, design progress, and to resolve any
Project issues.
City of Auburn 214-1931-044
Auburn Way South Widening 4 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
1.1.4—Team Coordination Meetings
The CONSULTANT will coordinate, as required, with CONSULTANT design team members, including
subconsultants, to discuss Project status, elements of the work plan, and progress of the design, as
well as resolve any Project issues.
1.1.5—One-on-One Meetings
The CONSULTANT will participate in one-on-one meetings with other potentially-affected adjacent
property owners (other than the DISTRICT) to solicit input that will help shape the CONSULTANT's
design of the Project.
Assumption(s)
• There will be up to 75 weekly conference calls, averaging one-half(1/2) hour in duration with an
additional one-half(1/2) hour allotted for the CONSULTANT's Project Manager to prepare before
the meeting and complete documentation afterward.
• The CONSULTANT's in-house team coordination meetings will occur on a weekly basis between
the CONSULTANT's Project Manager, Project Engineer, and Project Coordinator (Controls
Specialist).The duration of the meetings will average a half(1/2)hour. Participation by other team
members in team coordination meetings will be on an as-needed basis depending on
current/upcoming activity. The cost of other team members' participation in team coordination
meetings is included in, and will be billed to, the applicable work element requiring their
participation.
• There will be 20 progress meetings, averaging one-and-a-half (1-1/2) hours in duration with an
additional hour allotted for the CONSULTANT's Project Manager and Project Coordinator to
prepare before the meeting and complete meeting notes afterward.
• The participation of the CONSULTANT's right-of-way manager, support staff, and/or agent
(CONSULTANT's ROW staff) in progress meetings and one-on-one meetings will be provided as
described in Work Elements 2.4 and 8.1 during the right-of-way planning and acquisition phases,
respectively.
• The CONSULTANT's geotechnical engineer's participation in progress meetings will be provided
as described in Work Element 5.1.
• All CONSULTANT coordination and communication with the CITY will occur directly with the CITY's
Project Manager, unless otherwise approved or directed by the CITY's Project Manager.
• The first progress meeting is to be held at the CONSULTANT's office to allow the CITY's Project
Manager the opportunity to efficiently meet members of the extended CONSULTANT team. All
other progress meetings will be held either at the CITY's or the CONSULTANT's office. For the sake
of this scope, it is assumed that half of the meetings will be held at the CITY's office and the other
half at the CONSULTANT's office.
• The CITY will lead all coordination with adjacent property owners. The CONSULTANT will provide
input to meeting agendas through the CITY's Project Manager and attend meetings when
requested by the CITY's Project Manager.
City of Auburn 214-1931-044
Auburn Way South Widening 5 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
• The CONSULTANT will assist the CITY with preparing for and providing up to two staff members
to attend up to ten (10)one-on-one meetings with property owners. Meetings with the DISTRICT
are not included in this task, but are included as described in Work Elements 2.4.3 and 2.5.3.
• Plans and sketches for meetings with property owners will be prepared through work provided
under other elements of the Project.
Deliverable(s)
• Meeting notes and action items, as appropriate—One (1)electronic copy.
1.2—Project Administration
The CONSULTANT will prepare a Project Management Plan (PMP) and submit monthly progress reports
and invoices.
1.2.1—Project Management Plan
A PMP will be developed for the Project to clearly define the Project scope, schedule, budget,
communication plan, and Quality Assurance/Quality Control(QA/QC) Plan.
1.2.2—Monthly Progress Reports and Invoices
Monthly progress reports will include descriptions of work activity for the previous billing period,
updated Project schedule, and earned-value calculations to track budget performance.
Assumption(s)
• Progress reports will indicate a bulleted list of work accomplished during the billing period and a
graphical representation of Project costs(planned and actual) and earned value versus time.
• During periods of limited Project activity,monthly progress reports and invoices may be combined
to bi-monthly progress reports. This will be limited to billing periods with less than $2,500 (or
more if approved by the CITY's Project Manager)and will not span the end of the calendar year.
Deliverables)
• Project Management Plan—One (1)electronic copy.
• Project Schedule—One(1)at Kick-Off and twenty-four(24)monthly updates*.
• Monthly Progress Reports—twenty-four(24)*.
• Monthly Invoices—twenty-four(24)*
* Monthly deliverables will be provided as one (1)electronic copy.
1.3—Quality Assurance/Quality Control(QA/QC)
This task covers work necessary to administer the CONSULTANT's internal QA/QC process and perform
Project QA.The QC effort is part of the design tasks.
City of Auburn 214-1931-044
Auburn Way South Widening 6 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
1.3.1—Prepare QA/QC Plan
The CONSULTANT will develop a clearly defined QA/QC Plan identifying procedures,deliverables, and
reviewers for each discipline and type of work product.
1.3.2—Administer Plan and Quality Assurance
The CONSULTANT will coordinate QC review at Project milestones, prepare forms, and document
production for review staff. Provide deliverable approval process by internal review team ensuring
QC has been performed.
Assumption(s)
• CONSULTANT will retain a QA/QC file documenting that the work has been completed consistent
with the QA/QC Plan.
• Formal reviews will be limited to major technical memoranda, reports,and design deliverables as
follows:
Design Memorandum.
• Stormwater Technical Memorandum.
Stormwater Site Plan Report.
SEPA Environmental Checklist.
y Environmental Discipline Reports and Technical Memoranda.
• 30% Preliminary Plans, Bid Item List, and Opinion of Cost.
- 70% Plans, Specifications,and Opinion of Cost.
• 95% Plans,Specifications,and Opinion of Cost.
• 99%"Proof" Bid Documents.
.. Final Bid Documents.
Deliverables)
• Project-specific QA/QC Plan—One (1)electronic copy.
• Documentation of quality assurance reviews—One(1)electronic copy.
Work Element 2—Preliminary Design (30%)
2.1—Review and Analyze Existing Data
The CONSULTANT will review CITY-provided available record drawings, GIS, and traffic data. This review
will be used to confirm field data and will also help to identify areas that will require additional information
or possibly even confirmation of location prior to design and construction. If discrepancies are found,the
CONSULTANT will prepare a memorandum outlining the discrepancies found and request additional
information.
City of Auburn 214-1931-044
Auburn Way South Widening 7 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
Assumption(s)
• The CITY will provide available electronic record drawings and GIS data for utilities, signal,
roadway, and other projects that occurred within the Project limits.
Deliverable(s)
• A memorandum requesting additional information (if necessary)—One (1) electronic copy.
2.2— Field Survey
The CONSULTANT will provide topographic mapping and prepare an AutoCAD Civil 3D format base map
identifying existing conditions and improvements to support design efforts.
2.2.1 —Topographic Base Mapping
The CONSULTANT will use topographic and right-of-way base maps prepared by AHBL, Inc. (AHBL Survey)
as provided by the CITY on December 17, 2019. The CONSULTANT shall conduct topographic field survey
and base map drafting as needed to augment the AHBL Survey and prepare base maps for the area
generally defined as follows:
• Along the alignment of Auburn Way South, mapping will be obtained approximately 30 feet beyond
the existing right-of-way on both sides of the road,from Hemlock Street SE to Redwood Court SE. This
data will be merged with existing topographic mapping and survey data provided by the CITY, which
covers the entirety of this stretch within the right-of-way. In addition, existing topographic data
provided by the CITY will be verified by the CONSULTANT for datum accuracies.
• Along the alignment of the Private Drive opposite the proposed School Driveway, between
Auburn Way South and approximately 200 feet south of Auburn Way South,mapping will be obtained
approximately 30 feet west beyond the existing limits of the west Private Drive curb line,and existing
parking lot striping and curbing in the parking lot approximately 100 feet east of the east Private Drive
curb line. This data will be merged with the AHBL Survey, which covers this stretch within the curb
lines and beyond the curb lines only within the first approximate 100 feet south of Auburn Way South.
• Along the alignment of Poplar Street SE, between Auburn Way South and approximately 270 feet
south of Auburn Way South,mapping will be obtained approximately 20 feet northwest and southeast
beyond the right of way. This data will be merged with the AHBL Survey,which covers the area in the
Poplar Street SE right-of-way within the first approximate 100 feet south of Auburn Way South.
• Along the alignment of Auburn Way South mapping will be obtained for the full width of right-of-way,
including approximately 20 feet beyond the southwesterly right-of-way, from Redwood Court SE
southerly approximately 600 feet to the access road to Stillman Street SE. This data will be merged
with the AHBL Survey, which covers the area in the Auburn Way South right-of-way within the first
approximate 200 feet east of Redwood Court SE.
• Between the northerly margin of the Auburn Way South and the front of the building structures north
of Auburn Way South, mapping of existing parking lot striping and parking lot curbing will be obtained
on the following parcels:
City of Auburn 214-1931-044
Auburn Woy South Widening 8 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
> 3240 Auburn Way South(Tax ID 2121059077)
> 3302 Auburn Way South (Tax ID 2121059043)
> 3312 Auburn Way South(Tax ID 2121059157)
Additional activities to support the topographic mapping will include:
• Project Research
The CONSULTANT will be provided a base map by the CITY, which will have their resolved right-
of-way lines,along with monumentation used in their resolution. The CONSULTANT will then use
public records and tie controlling monuments to confirm the right-of-way limits and parcel lines
within the above-described corridor as provided by the CITY. Parcels subject to right-of-way
acquisition will be identified and a list of tax parcel numbers will be forwarded to the CITY to
acquire preliminary title commitments (Title Reports).
• Survey Control
The CONSULTANT will rely upon horizontal and vertical control provided by the CITY and will
supplement where needed using GPS and conventional survey equipment.
Assumption(s)
• The CONSULTANT's survey crews will work within the rights of RCW 47.01.170 to enter upon
private land for the purpose of surveying for this project's purposes and will leave the
CONSULTANT's standard door hanger notifications if desired by the CITY.
• CONSULTANT survey crews will knock on doors to request access where existing hedges,fencing,
or yards create a perceived "private" space in or abutting the CITY's right-of-way and use their
judgement before entering such spaces if no one answers the door. Where the CONSULTANT
survey crew's judgement determines it inappropriate to enter "private" spaces, or the property
owner outright denies access to such spaces, survey of such area will be deferred until formal
right-of-entry can be obtained.
• The CONSULTANT will gain formal right-of-entry onto up to ten (10) private properties prior to
commencing follow-up field survey of"private"spaces.
• Preliminary title commitments will be provided by the CONSULTANT through Work Element 2.5
for use during this Work Element.
• Mapping will consist of identifying existing ground features including, but not limited to,
channelization, break lines, edge of pavement/gravel, curbs, curb ramps, sidewalks, and ditches.
Structures such as walls, landscape limits, irrigation equipment, significant trees, signage, fences,
public and private utility structures, and other visible physical improvements will also be mapped.
Utility structures such as storm,sewer, and water will also be picked up with identification of invert
elevations. In addition, conductible underground utilities will also be mapped, based on paint
markings provided by a utility locate company subcontracted by the CONSULTANT.As defined by CITY
standards, significant trees are evergreen trees that are 6 inches or more in diameter and 4 feet or
taller, and deciduous trees that are 4 inches or more in diameter and 4 feet or taller. This detailed
mapping will be done in CITY standards and in a manner sufficient to create 1-foot contours on the
base map.
City of Auburn 214-1931-044
Auburn Way South Widening 9 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
• Horizontal datum will be NAD 83-91 as provided by Washington State Reference Network(WSRN),
also known as Washington State Plane Coordinate System, North Zone. The CONSULTANT will
coordinate with the CITY's Survey Department for a list of known and accepted control
monuments.
• Vertical datum will be NAVD 88 as provided by CITY published benchmarks. Vertical values
established for site control points will be based upon differential leveling procedures.
• Topographic mapping and survey data provided by the CITY as described in Work Element 2.1.1,with
the same assumptions as the above bullets.
• The Auburn School District's planned re-construction of Chinook Elementary (ASD Project) will
require the Auburn School District to design and construct public improvements per Auburn City
Code (ACC) Section 12.64A and other improvements to mitigate impacts of the ASD Project. The
City has not yet determined what these public improvements are, however, it is anticipated that
the scope of the public improvements required for the ASD Project may include roadway
widening, pedestrian facilities, new traffic signal, storm improvements, lighting, and other
improvements that overlap with the scope of the improvements in this Agreement. Prior to any
design work on these potential overlap elements and once a determination has been made by the
City,the scope may be revised to remove elements being done by the ASD.
• Potholing of utilities, if required, will be provided by others, or by supplement to this Agreement.
Deliverable(s)
• Field-gathered data and encumbrances identified in the title reports will be reviewed, processed,
and entered into an AutoCAD Civil 3D drawing. From this information, planimetric features will be
drawn and symbols shown to reflect existing improvements, ground conditions, and right-of-way
and property lines. A digital terrain model will be prepared and 1-foot contours generated.
2.2.2—Stormwater Site Mapping
If during Conceptual Design Work Element 2.4, potential stormwater sites are identified beyond the
limits of survey described in Work Element 2.2, the CONSULTANT will provide additional field survey
and topographic mapping to supplement the AutoCAD Civil 3D format base map.Additional mapping
will be only as necessary to support conceptual and/or final stormwater site design efforts.
Assumption(s)
• Potential stormwater site will be up to 0.7 acres and within the limits of survey control for the
Project.
• Assumptions for Work Element 2.2 also apply to this work element.
Deliverable(s)
• Field-gathered data will be reviewed, processed, and entered into an AutoCAD Civil 3D drawing.
From this information, planimetric features will be drawn and symbols shown to reflect existing
improvements, ground conditions, and right-of-way and property lines. A digital terrain model
will be prepared, and 1-foot contours generated.
City of Auburn 214-1931-044
Auburn Way South Widening 10 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
2.3—Conceptual Design
2.3.1—Baseline Roadway Concept Development
The CONSULTANT will update and translate the CONSULTANT's conceptual roadway layout sketch
(presented to CITY on 9/20/2019) to correspond with the surveyed coordinate system of the Project
and additional topographic survey and right-of-way information provided under Task 2.2.
2.3.2—Access Management Strategy
The CONSULTANT will identify options for access management within the corridor. The CONSULTANT
will:
• Collect turning movement counts for the AM and PM peak periods for the following along Auburn
Way South:
Intersections at:
• Hemlock Street SE
• Private Drive (opposite School Driveway)
• Noble Court SE
• Poplar Street SE
Redwood Court Driveways at:
• Commercial Accesses between Hemlock and south of Redwood Court.
(approx. 17 driveways at ten camera counter locations)
• Collect tube counts at one location along Auburn Way South.
• Counts will be 24-hour counts for each and provide vehicle count, classification and speed
data for 15-minute intervals over a 7-day period that includes the collection days for the
above stated turning movement counts. Coordinate with DISTRICT and CITY staff to obtain
School trip forecasts and distribution between up to two access points from the School site.
• Coordinate with REGION and LOCAL PROGRAMS to confirm design and horizon year for traffic
forecasts.
• Utilize tube count information and CITY-provided forecast assumptions to grow existing count
data to design year(assumed 2035) and horizon year(assumed 2040)volumes.
(Assumptions:Forecast assumptions provided by CITY will be either percentage growth rates,
or existing year and design and horizon years turning movement/link volumes that the
CONSULTANT can use to calculate growth rates.)
• Develop up to three concepts for access management.
• Redistribute forecasted turning movements for each access management concept to address
level of service during AM and PM peak periods at the following intersections on Auburn Way
South:
Hemlock Street SE.
City of Auburn 214-1931-044
Auburn Way South Widening 11 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
School Driveway.
• Noble Court SE.
• Redwood Court.
• Participate in two (2) meetings with the CITY to confirm and evaluate access management
concepts and analysis.
• Document findings in a brief technical memorandum.
Deliverable(s)
• Draft meeting notes in Word format for the CITY's Project Manager to finalize and distribute,
as appropriate—One(1) electronic copy.
• Draft and Final Technical Memorandum—One (1) electronic copy.
2.3.3—Conceptual Design Development and Coordination
• Conceptual Design Development
Because of the interrelation between the CITY's Project and the adjoining Auburn School
District's (the DISTRICT) Chinook Elementary School Replacement Project, coordinating with
the DISTRICT is important to the success of the CITY's Project. The CITY's leadership in this
role will assist in reaching favorable outcomes in coordinating street frontage improvements
and utility relocations/undergrounding and smooth the WSDOT Northwest Region (REGION)
approvals process. Federal funding of the CITY's Project and the timing of dedication of
property rights by the DISTRICT may also affect some of the activities and documentation
requirements. See Work Element 8.1 for additional details of work to be performed by
CONSULTANT's ROW Staff.
CITY Planning and Public Works staff have been meeting with the DISTRICT and coordinating
with NAC Architects (DISTRICT's Architect) to discuss how their two projects can most
successfully move forward. The CONSULTANT will work with CITY staff to support CITY
negotiations with the DISTRICT.
• Work Sessions
The purpose of this task is to collaboratively refine conceptual designs in Kick-Off meeting and
a series of work sessions with the CITY, DISTRICT and/or REGION. The CONSULTANT will assist
the CITY with preparation for, and participation in, meetings with CITY staff, DISTRICT and/or
REGION representatives).Specific elements that will be coordinated with the DISTRICT and/or
REGION during the preliminary design include the CITY's intentions regarding:
Ultimate channelization requirements along Auburn Way South.
Intersection requirements, including:
• Signalized vs. Roundabout (contingent upon REGION coordination).
• Turn pocket requirements (assuming signal).
• Accommodation of U-turns for access management.
City of Auburn 214-1931-044
Auburn Way South Widening 12 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
• Forward compatibility of DISTRICT-constructed signal and ITS with CITY's ultimate
channelization, signal, and ITS infrastructure needs.
. Widening for transit stop pull-outs.
. Utility relocations and/or undergrounding.
Water main upgrades on Auburn Way South in relation to the School project.
Potential stormwater facilities on the DISTRICT's property.
Assumption(s)
• The CITY will lead all coordination with the DISTRICT and REGION regarding the interface
between the CITY's Project and the School project. The CONSULTANT will provide input to
meeting agendas through the CITY's Project Manager and attend meetings when requested
by the CITY's Project Manager.
• The CITY will lead all coordination with other outside agencies,such as LOCAL PROGRAMS and
MIT as described in Work Element 4.6.
• The CONSULTANT will assist the CITY with preparing for and providing two (2)staff members
to attend the Kickoff Meeting with the CITY,or the CITY and DISTRICT and/or REGION. Kickoff
Meeting will be up to two(2) hours in duration.
• The CONSULTANT will prepare for and provide up to three (3) staff members to attend four
additional workshops with the CITY, or the CITY and the DISTRICT and/or REGION. Workshop
sessions will be up to three (3) hours in duration.
• Up to two roll plots will be required for each work session.
Deliverables)
• Up to two(2) roll plots for each of four (4)work sessions.
• Draft meeting notes in Word format for the CITY's Project Manager to finalize and distribute,
as appropriate—One (1) electronic copy.
2.3.4—Surface Water and Stormwater Analysis
The purpose of this task is to identify and evaluate concepts for managing stormwater.
The CONSULTANT will develop up to two alternative schematics for stormwater management for the
Project.The schematics will include up to two(2)flow control facilities options including both on-site
and off-site options, potentially, one being on the DISTRICT's property. In addition, the two (2)
alternatives will include runoff treatment options comprised of combinations of up to three (3) Best
Management Practices(BMP5). Low-impact development BMPs will be given first consideration.
The preliminary channelization design will be used to estimate the minimum stormwater
requirements and to size the stormwater facilities. The CONSULTANT will use the City of Auburn
Surface Water Management Manual(SWMM)to identify stormwater management requirements and
develop the conceptual design. More specifically, the CONSULTANT will:
City of Auburn 214-1931-044
Auburn Way South Widening 13 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
• Identify Total Drainage Areas(TDAs),receiving waters,and flow control requirements for each
TDA.
• Conduct a site visit to verify drainage basins and identify locations for stormwater BMPs.
• Evaluate BMP5 and assist the CITY with evaluation and selection of preferred Project BMP5.
Preliminary sizes of flow control facilities and/or BMP5 will be estimated in order to identify cost and
right-of-way requirements.
These alternatives and options will be presented to the CITY in Work Session No. 1 and to the DISTRICT
in Work Session No. 2 (see Task 2.4.4 above). Based on the feedback and refinement of the design
concepts,a preferred alternative will be presented to the CITY in Work Session No. 3 for consideration
and then to the DISTRICT in Work Session No. 4. Following these sessions, the CITY will select a
preferred alternative to be included in the 30% Plans.
The CONSULTANT shall prepare up to a 5-page Stormwater Technical Memorandum, not including
attachments, describing flow control requirements, design assumptions, options considered,
proposed flow control facilities, and/or BMP5 proposed for management of stormwater runoff from
the Project.
Assumption(s)
• The SWMM consists of the Washington State Department of Ecology's(Ecology)2014 Manual
with the City of Auburn's 2020 Supplemental Manual requirements.
Deliverable(s)
• Draft Technical Memorandum including summary of minimum requirements for flow control
and runoff treatment for the Project and three potential flood conveyance alignment
schematics.
• Final Technical Memorandum incorporating comments from the CITY —One (1) electronic
copy.
2.4—Right-of-Way Planning(CONSULTANT's ROW Staff Only)
The CONSULTANT's ROW Staff will support the CITY during preliminary design with certain Project
planning efforts in anticipation of the future right-of-way acquisition efforts.
2.4.1—Preparation and Administration
The CONSULTANT's ROW Staff will discuss, strategize, and plan overall process with Project team,
attend Project kickoff meeting, and participate in up to two (2) conference calls and up to two(2) of
the progress meetings described in Work Element 1.1.3. The ROW Staff will provide up to four (4)
progress reports as described in Work Element 2.2 and coordinate the use of approved acquisition
documents with the CITY.
City of Auburn 214-1931-044
Auburn Way South Widening 14 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
2.4.2—Title/Ownership Review
ROW Staff will obtain title reports for parcels within the Project limits, from which ROW and/or
temporary construction easements are anticipated to be obtained. ROW Staff will perform reviews
of existing right-of-way and ownership information and review special exceptions described in each
title report to determine the CITY's acceptance of title at closing. Staff will provide the CITY with a
parcel summary memorandum listing ownerships, title exceptions, etc. As part of this review, ROW
Staff will obtain preliminary commitment (date down) title reports for up to 29 parcels within the
Project limits.
2.4.3—Public Outreach
The CONSULTANT's ROW Staff will attend up to three(3) of the one-on-one "early on-site" meetings
described in Work Element 1.1.5. These meetings are intended for information gathering purposes
such as building rapport with property owners, understanding their concerns for design
considerations, determination of existing septic system locations, etc.
2.4.4—Project Funding Estimate (PFE)
The CONSULTANT's ROW Staff will prepare a PFE. The PFE will be a detailed parcel-by-parcel estimate
of total expecting ROW acquisition cost and is used to obtain authorization and confirm funding for the
Project. A PFE is required if any appraisals are planned to be waived and the CITY intends to prepare
waiver valuations for any of the parcels on the Project. To qualify,the just compensation, based on the
ROW PFE, must be no greater than the waiver valuation limit as defined in the CITY's approved ROW
procedures (typically, $25,000), AND the acquisition must be uncomplicated, with the only damages
being minor cost to cure items.The combined estimate of the just compensation plus the cost to cure(s)
cannot exceed the agency's approved waiver limits. The PFE must be based on confirmed comparable
sales and must reflect the current market.
The PFE will be prepared in accordance with the City's WSDOT approved Right of Way Acquisition
procedures and WSDOT's Local Agency Guidelines—Section 25(Right of Way Procedures). The PFE will
be reported as a Restricted Appraisal Report in accordance with and subject to the requirements of the
Appraisal Institute and the Uniform Standards of Professional Appraisal Practice (USPAP)as formulated
by the Appraisal Foundation.
As part of the PFE, individual parcel worksheets and Administrative Offer Summaries (AOS) will be
prepared for up to 29 separate parcels and will include an Estimate of just compensation using
comparable sales data and information obtained from Project ROW plans. Estimated amounts of just
compensation from each parcel worksheet will be entered into a Project Summary Worksheet to include
other items of ROW-related costs for review and use by the City. The CONSULTANT will coordinate with
the CITY to ascertain and determine which parcels qualify for the Appraisal Waiver process.
Assumption(s)
• Up to 29 title reports will be required.Title reports will be preliminary title commitment type with
date down updates provided through December 31, 2021.
• No negotiation activities will be provided under this task. See Work Element 8.1 for additional
details of work to be performed by the CONSULTANT's ROW staff.
City of Auburn 214-1931-044
Auburn Woy South Widening 15 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
Deliverable(s)
• Parcel Summary Memorandum—One(1) electronic copy.
• Project Funding Estimate, draft and final versions—One(1)electronic copy each.
2.5—Design Memorandum
The CONSULTANT will prepare a report to summarize the preliminary design efforts. Key issues to be
addressed in the Design Memorandum:
• Project limits and funding.
• Widths of planting strips, medians,and sidewalks.
• Coordination with other planned projects and/or utility upgrades.
• Stormwater requirements.
• ROW needs.
• Traffic forecasts(From Work Element 2.4.2).
• Traffic analysis (Summary of results from Work Element 2.4.2).
• Access management.
The Design Memorandum will address the following specific design criteria for Auburn Way South, Noble
Court SE, and Poplar Street SE to be used as the basis for completing formal design of the Project:
• Roadway classifications.
• Posted speed.
• Design speed.
• Design vehicle.
• Curb return radii.
• Lane widths.
• Planting strip widths.
• Sidewalk widths.
• Clear zone.
• Illumination light levels and uniformity(Auburn Way South only).
Assumption(s)
• Design Memorandum will be between 5 to 10 pages in length, not including appendices and
graphics.
Deliverable(s)
• One (1) Draft Design Memorandum in Word format.
City of Auburn 214-1931-044
Auburn Way South Widening 16 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
• Final Design Memorandum—One (1)electronic copy in PDF format.
2.6—WSDOT Coordination
The CONSULTANT will coordinate with the REGION to obtain necessary REGION approvals.
2.6.1—Intersection Control Evaluations(ICE)
The CONSULTANT will assist the CITY in gathering and providing Project information to the DISTRICT
for the DISTRICT's use in preparing an ICE for the School Driveway intersection. No other ICE are
anticipated to be required for the CITY's Project.
2.6.2—Summary of Design(SOD)
The CONSULTANT will complete the WSDOT SOD form and submit to the CITY for review and approval
prior to submittal to the REGION. The CONSULTANT will respond to CITY and/or REGION comments
and resubmit the final SOD to the REGION for approval. It is anticipated that there will be two rounds
of REGION review and CONSULTANT comment responses before the final is submitted to the REGION
for formal approval and signatures.
2.6.2—Plan for Approval(PFA)
The CONSULTANT will prepare channelization Plan for Approval (PFA) for the CITY's Project
improvements on Auburn Way South. The PFA will be prepared according to the REGION's PFA
checklist.
Assumption(s)
• Up to four(4) meetings will be required with the REGION staff at the REGION offices in Tumwater
to coordinate review of conceptual design,access management strategies,and completion of the
SOD and PFA.
• ICE for the School Driveway intersection will be prepared by the DISTRICT. REGION approval of
the ICE for the School Driveway will be obtained by the DISTRICT.
• If efforts during Conceptual Design Work Element 2.4 determine a roundabout is desired at Poplar
Street SE, or any other intersection within the Project, an ICE will be required and prepared by
Management Reserve or supplement to the Agreement.
• SOD will be completed utilizing information developed under other Work Elements. No deviations
are anticipated to be required for the Project. Work efforts to prepare Maximum Extent Feasible
(MEF) documentation, if required, will be provided under Work Element 7.2 — 95% Bid
Documents.
• PFA will be prepared in accordance with the REGION's PFA checklist. Up to two resubmittals may
be required prior to submitting final PFA on mylar for formal approval and signatures. The
DISTRICT will prepare and obtain REGION approval of any PFA(s)required for the School project's
"interim"improvements.
City of Auburn 214-1931-044
Auburn Way South Widening 17 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
• Services under this Work Element are for coordination with the REGION only. Coordination with
LOCAL PROGRAMS, if required, will be provided for under Work Elements 2.5 and 8.1 and Work
Element 4.6 for work related to ROW and environmental elements of the Project.
2.7—Preliminary Plans(30%)
The CONSULTANT will prepare preliminary plans, bid item list, and opinion of construction costs to
accompany the Design Memorandum described in Work Element 2.6 and submit to the CITY for review.
Comments received from the CITY during the conceptual design efforts will be incorporated into the
30%Submittal.
A total of 47 drawings are anticipated to be included in the 30%Submittal as identified in Exhibit A-3.
The CONSULTANT will analyze proposed lighting using AGi32 software to confirm conformance with light
level and uniformity design standards for the Project.
The CONSULTANT will prepare a preliminary bid item list with an indication for each bid item if the item
is proposed to be used as 1)WSDOT Standard Item, 2)WSDOT General Special Provision (GSP) Item,
3)CITY's GSP Item, or 4) if a Special Provision item description will be required.
The CONSULTANT will prepare a 30%-level opinion of construction costs.
Assumption(s)
• 30% Drawings will graphically depict the "footprint" of proposed Project improvements, with
minimal notes and dimension provided only as necessary to supplement the Design
Memorandum described in Work Element 2.6 in conveying the intent of the preliminary design of
the Project. To minimize drawing rework, the drawings included in the 30%Submittal will be in-
progress versions of the drawings that will be included in subsequent submittals.
• Bid item list specifications will be based on the 2020 WSDOT Standard Specifications, CITY's 2020
general special provisions with Project-specific edits, special provisions, bid proposal, federal
provisions, and the CITY's front end/contract boilerplate Divisions 0 through 9.
• The bid proposal and opinion of construction cost at the 30%Submittal will be based as much as
possible on the unit bid items proposed for payment in the construction contract. However,
because of the preliminary nature of the design at this stage of the Project, it is expected that
some lump sum and/or square-foot costs will be used for estimating portions of Project costs.
Additionally,an estimating contingency factor will be applied to the opinion of cost to account for
design uncertainties at this level of design.
• Streetscape improvements will not require irrigation in the public right-of-way.
Deliverable(s)
• 30% Drawings—One(1) electronic copy(PDF format).
• 30%AutoCAD Files—One(1)electronic copy (AutoCAD format).
• 30%Opinion of Cost—Two (2)electronic copies (PDF and Excel formats).
City of Auburn 214-1931-044
Auburn Way South Widening 18 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
2.8—Stormwater Site Plan
The CONSULTANT will prepare a Stormwater Site Plan to include both hydraulic design and TESC design.
The report will be prepared in accordance with the CITY's Surface Water Management Manual (SWMM).
The CONSULTANT will address all of the applicable Minimum Requirements per the SWMM. The
Stormwater Site Plan will also include the Stormwater Pollution Protection Plan (SWPPP) described in
Task 5.7 to satisfy National Pollutant Discharge Elimination System (NPDES) permit requirements.
Assumption(s)
• The SWMM consists of the Washington State Department of Ecology's 2014 Manual with the City
of Auburn's 2020 Supplemental Manual requirements.
Deliverable(s)
• Draft Stormwater Site Plan—One (1) electronic copy(PDF format).
• Final Stormwater Site Plan—One (1) electronic copy(PDF format).
Work Element 3— Utility Coordination
3.1—Utility Coordination
3.1.1—Data Gathering and Review
The CONSULTANT will coordinate with the CITY to obtain copies of all available roadway and utility
record drawings and show on Project base maps as appropriate.
The CONSULTANT will review for discrepancies between record drawings and field data gathered
under Work Element 2.2 and prepare a memorandum to summarize the findings and recommend
additional utility markings and/or locates (potholing) to be provided by the utility providers or as a
supplement to this Agreement.
Under this Work Element, the CONSULTANT will provide direction to the surveyors to reconcile
discrepancies as best as possible with the available information. Updates to the base maps associated
with reconciling discrepancies will be provided as described under Work Element 2.2.
3.1.2—Conflict Analysis
The CONSULTANT will identify potential Project conflicts with existing utilities and provide the CITY
with a map of recommendations for potholing where additional subsurface information is needed.
Utilizing pothole data and other information made available at the time, the CONSULTANT will
provide to the CITY recommendations for adjustment and/or relocation/removal by the affected
franchise utility.
3.1.3— Coordination Meetings
The CONSULTANT will participate in coordination meetings with the CITY and franchise utilities such
as Puget Sound Energy, CenturyLink, and Comcast.
City of Auburn 214-1931-044
Auburn Woy South Widening 19 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
Assumption(s)
• The CITY will lead all coordination with franchise and CITY utilities.The CONSULTANT will provide
input to meeting agendas through the CITY's Project Manager and attend meetings.
• The CONSULTANT will assist the CITY with preparing for and providing two staff members to
attend up to three(3)meetings with franchise utilities at approximately the following times during
the Project:
Two(2)to four(4)weeks before turn-in of 30%Submittal to the CITY.
Two(2)to four(4)weeks after beginning development of the 70% Plans.
Two(2)to four(4)weeks after turn-in of 95%Submittal to the CITY.
Time to be determined as needed for one-on-one or field meetings to address specific
conflict/relocation issues.
Deliverable(s)
• Base mapping of existing utilities (included in Task 2.2, Field Survey).
• Utility Marking and Locate(Pothole) Data Request Memorandum—One(1)electronic copy.
• Utility Conflict Plans—One for each utility coordination meeting.
• Draft meeting notes in Word format for the CITY's Project Manager to finalize and distribute, as
appropriate—One(1)electronic copy.
Work Element 4—Environmental
The scope of environmental services is segregated into the following major tasks: National
Environmental Policy Act (NEPA) Compliance, including Endangered Species Act and National Historic
Preservation Act Compliance and State Environmental Policy Act (SEPA) Compliance.
Assumption(s)
The following general assumptions apply to the environmental process:
• The level of National Environmental Protection Act(NEPA)documentation required by the Federal
Highway Administration (FHWA) and Washington State Department of Transportation (WSDOT)
will be a Documented Categorical Exclusion (DCE), met by preparing an Environmental
Classification Summary (ECS) with supporting documents. The need for addressing various
environmental topics is summarized in Table 1. The supporting documents are specified in this
scope of services.
• The Project can be planned and designed to meet current stormwater standards and guidelines
such and the Project will not require a Biological Assessment (BA). Endangered species act
compliance will be documented via a No Effect letter or similar.
• Via the National Historic Preservation Act Section 106 process, it is assumed that no adverse
effects will be identified for historic, cultural, or archaeological resources.The scope for arriving
at this conclusion is detailed in Task 4.3 below.
City of Auburn 214-1931-044
Auburn Way South Widening 20 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
• The Project will not impact wetlands, streams, or other designated critical areas or their buffers.
The Project will not require Clean Water Act section 404/401 permits or approvals from the Corps
of Engineers or Washington Department of Ecology.
• The Project will not affect any streams. The Project will not require a Hydraulic Project Approval
from the Washington Department of Fish and Wildlife.
• There will not be significant public opposition to the Project, thus only one public meeting is
planned.
• The State Environmental Protection Act (SEPA) checklist completed by the CONSULTANT and
processed by the CITY will result in a CITY Mitigated Determination of Nonsignificance.
4.1—NEPA Compliance
The following table outlines the disciplines that are anticipated to be included in the NEPA documentation:
Table 1.Applicability of Discipline-Specific National Environmental Protection Act(NEPA)Analyses
NEPA
Discipline Other Project
Topic Report? Document? Remarks
Earth No Geotechnical Report Work Element 5.1.
Surface Water No Stormwater Site Plan Work Element 4.8.
Wetlands and Streams No — Not applicable
Floodplains No — Not applicable.
Groundwater No — Best Management Practices will be utilized
during construction.
Fish,Wildlife,Vegetation No Biological Assessment No Effects on non-listed fish,wildlife,and vegetation
Effect Letter will not be significant and will be addressed in
the ECS.
Energy No — No significant impacts.
Air No — Work Element 4.1.1.
Noise Yes — Work Element 4.1.3.
Hazardous Materials Yes — Work Element 4.1.4.
Land Use No — Projects under DCEs typically do not require a
land use discipline analysis.This scope assumes
that no farmland will be converted either for the
roadway or for mitigation.
Historic,Cultural, No Section 106 Report Work Element 4.3.
Archaeological
Section 4(f) No — No Section 4(f)resources are present in the
Project area.
Social and Community No — The Project will not have any significant impacts.
City of Auburn 214-1931-044
Auburn Way South Widening 21 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
Table 1.Applicability of Discipline-Specific National Environmental Protection Act(NEPA)Analyses
NEPA
Discipline Other Project
Topic Report? Document? Remarks
Environmental Justice No Letter to file with ECS Some documentation is required because there
are protected populations in the Project vicinity.
However,it is assumed that there will be no
adverse effects.Effort captured in Task 4.1.5
(ECS).
Visual No — Roadside character will not be changed because
road widening is only 3,000 linear feet and road is
already widened at both ends.
Transportation No Traffic Study The past or updated Traffic Study will support
both the purpose and need and the NEPA
analysis.
Public Services and No — No significant impacts.Utility impacts will be
Utilities covered in design documentation.Road will
remain open during construction,reducing
impacts to public services.
4.1.1—Air Quality Analysis
Assumption(s)
• Project is in an attainment area. No air quality analysis is needed.
Deliverable(s)
• None required.
4.1.2—Wetlands and Streams
Wetlands and streams are regulated by local, state, and federal regulations. The Project area is not
known to contain wetlands or streams based on exiting critical areas mapping. The CONSULTANT will
conduct a reconnaissance-level investigation of the Project area to confirm existing mapping and
document that no wetlands or streams occur within the Project area.
Assumptions
• The investigation will be conducted from within the existing right-of-way. If needed,the CITY
will secure any rights of entry necessary for field work beyond the existing right-of-way.
Deliverables
• One(1) Preliminary Technical Memorandum in Word format.
City of Auburn 214-1931-044
Auburn Way South Widening 22 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
• Final Technical Memorandum—One(1)electronic copy in PDF format.
4.1.3—Noise Analysis
The CONSULTANT will perform a traffic noise analysis for widening and improvements to a section of
Auburn Way, in the City of Auburn Washington, from the match point at Hemlock Street SE to the
match point just east of Redmond Court.The analysis will be based on the guidelines presented in the
current Federal Aid Policy Guide, Sub-chapter H, Part 772, Procedures for Abatement of Highway
Traffic Noise and Construction Noise (FHWA 2010) and the 2011 Traffic Noise Policy and Procedures
(WSDOT 2012).
The CONSULTANT will first conduct a reconnaissance of the project area to identify all of the land uses
and locate noise-sensitive properties within 500 feet of the project area as described in the Procedures
for Abatement of Highway Traffic Noise and Construction Noise. Physical and terrain features that
affect noise propagation and features that may be altered during construction shall be identified.
Noise measurements and traffic counts will be conducted at sites as needed to calibrate the traffic
noise model and to ensure complete description of existing noise levels that are representative of the
land uses along the proposed alignments.
Measurements near existing active roadways will be conducted for a 15-minute sampling period
during daytime off-peak hours (10 AM to 4 PM) when traffic is moving freely. Traffic counts and
classifications will be conducted concurrently with the noise measurements.All noise sources will be
noted and those that may interfere with future determination of noise abatement will be identified.
Photos of the monitoring site will be taken and detailed graphics depicting the monitoring site will be
produced.
Traffic noise levels at each validation measurement site will be predicted using the FHWA Traffic Noise
Model (TNM, version 2.5) using the existing roadway configurations and the traffic counts from the
noise measurement survey. The sound level predictions will be compared with the measured sound
levels to reach close agreement of±2 dB.
Based on site visits, review of aerial mapping, and land use inspection, a set of representative noise
modeling sites will be located throughout the project area. Frequently,one modeling location will be
used to represent several nearby locations expected to have similar or slightly lower noise levels than
the modeling location. The number of modeling sites will be sufficient to accurately predict existing
and future(year 2040) No-Build and future Build traffic noise levels, identify all potential traffic noise
impacts, and evaluate traffic noise abatement measures.
Using the validated model, existing peak hour traffic volumes from project traffic engineers will be
used with posted speed limits to calculate existing peak hour noise levels at each of the modeling
sites.Traffic noise level projections will also be performed for the same sites using the future No-Build
traffic volumes. These predicted noise levels will be used for comparison with the future Build noise
levels and to aid in the understanding of the potential change in project area noise levels.
Future Build noise levels during peak hour will also be modeled at the selected noise-sensitive sites
with the proposed new and improved roadways and ancillary facilities included. The future Build
traffic noise levels will be compared to the approach or exceed and allowable increase noise criteria
City of Auburn 214-1931-044
Auburn Way South Widening 23 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
using the WSDOT policy. For residences, noise impacts occur if future traffic noise levels approach or
exceed 66 dBA Leq during peak hours.
In accordance with FHWA and WSDOT requirements, noise abatement measures will be considered
at locations along the alignments where traffic noise impacts are predicted. Due to limited right-of-
way, it is assumed that noise abatement measures considered will be limited to noise walls, as there
is not sufficient right-of-way to consider berms in the corridor.The CONSULTANT will provide location,
length, height,profile,estimated cost(using WSDOT policy),and number of benefiting noise-sensitive
properties for each proposed barrier. This information will be used for comparison with WSDOT
criteria for reasonable and feasible noise abatement. For those areas with noise impacts and no
reasonable and feasible noise abatement measures, the analysis will provide a discussion for these
impacts and specifically note reasons for not including any noise abatement.
Construction activities that may cause annoyance at nearby noise-sensitive land uses will be
qualitatively assessed in accordance with WSDOT's procedures. The CONSULTANT will discuss local
laws applying to construction noise.
The CONSULTANT will prepare a noise technical report summarizing the finding of the noise study.
The contents will include an introduction to acoustics and discuss land use, methodology, existing
noise levels, future No-Build and Build noise levels, noise impacts, and recommended noise
abatement.The report will follow the WSDOT policy for a traffic noise technical analysis.It will provide
existing and proposed alignments on vicinity-scale maps. Impacts, monitoring locations,and sensitive
receivers will be shown on area maps at an appropriate scale. Tables, with comparisons, will be
prepared to aid in the understanding of project impacts and mitigation. Any noise abatement
measures considered will be detailed in the report,to include reasonability and feasibility analysis and
recommendations on construction.A discussion of potential impacts to future land uses in the context
of existing and planned land uses will be provided.
Construction noise impacts and local regulations, as described above, will be discussed. The initial
report will be submitted in Microsoft(MS)Word format for review and comments from the OWNER,
PBS Environmental, project shareholders, and WSDOT. After revisions based on the comments are
completed,a final report will be produced in PDF electronic format.
Assumption(s)
• Up to 6 noise monitoring sites will be needed for Project model calibration.
• Up to 35 noise modeling sites will be needed to evaluate noise levels along the project
corridor.
• CAD files in AutoCAD for the existing roadway alignment and proposed roadway alignment,
including aerial photo(s),will be provided by the CONSULTANT through other Work Elements.
• Traffic data,including turning movements for major arterial cross streets(e.g.,Hemlock Street
SE), will be provided by the CONSULTANT from the results of services under Work
Element 2.4.2, and will include existing, future No-Build and future Build volumes, posted
speed limits, and percentage of vehicle types (e.g., passenger vehicles, medium trucks, and
heavy trucks).
City of Auburn 214-1931-044
Auburn Way South Widening 24 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
• Detailed design and construction documents for any potentially identified mitigation or
abatement solutions will be provided by Management Reserve or supplement to the
Agreement, if required.
Deliverable(s)
• One (1) Preliminary Draft Noise Analysis Technical Report in PDF format.
• One(1) Revised Draft Noise Technical Report in PDF format.
• Final Noise Analysis Technical Report—five(5) hard copies and one (1)electronic PDF copy.
• Noise monitoring sheets and details in PDF format.
• Noise wall locations and heights(where and if applicable).
• Noise analysis modeling files in TNM format.
4.1.4—Hazardous Materials Analysis
CONSULTANT will review the hazardous material layer of the WSDOT GIS Workbench, Ecology's
Facility Site Atlas/ISIS database, and/or an environmental regulatory database search. Then the
CONSULTANT will prepare a brief technical memorandum that identifies any sites within 1/2 mile of
the Project area and describes why these sites are unlikely to be encountered during construction.
The preliminary Draft Technical Memorandum will be submitted for review by the CITY. The
CONSULTANT will address CITY comments and submit a revised Draft Technical Memorandum for
submittal to WSDOT.The WSDOT comments will be addressed in a Final Technical Memorandum.
Assumption(s)
• Sites will be identified within a 1/2 mile radius.
• None of the sites will be a concern for construction or right-of-way acquisition.
Deliverable(s)
• One(1) Preliminary Draft Technical Memorandum in Word format.
• One(1) Revised Draft Technical Memorandum in Word format.
• Final Technical Memorandum—One(1)electronic copy in PDF format.
4.1.5—Environmental Classification Summary(ECS)
The CONSULTANT will prepare a Draft ECS in support of a NEPA DCE.The ECS will rely on the findings
of the discipline analyses identified in Work Elements 5.1.1 through 5.1.4, as well as the 30%design.
No other discipline-specific analyses will be completed.The CONSULTANT will submit the Draft ECS to
the CITY for review and comment.Then the CONSULTANT will revise the ECS based on the comments
and submit to the CITY for signature and submittal to WSDOT. This task includes one coordination
meeting with WSDOT to confirm the applicability and level of discipline-specific analyses.
City of Auburn 214-1931-044
Auburn Way South Widening 25 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
Assumption(s)
• The CITY will sign and submit the ECS to LOCAL PROGRAMS.
• The ECS will be completed using WSDOT software.
• The CONSULTANT's Project Manager and environmental lead will participate in the meeting.
Deliverable(s)
• Draft meeting notes in Word format submitted to the CITY's Project Manager to finalize and
distribute as,appropriate.
• Draft and Final ECS—One(1)electronic copy of each in PDF format.
4.2—Endangered Species Act Compliance
The purpose of this work element is to comply with Section 7 of the Endangered Species Act (ESA) by
preparing a letter of no effect addressing the potential impacts of the proposed Project on ESA-listed fish
and wildlife species and designated critical habitat.
The CONSULTANT will prepare the No Effect letter following WSDOT requirements.
Preparation of the No Effect letter will involve conducting a site visit and gathering and synthesizing
existing information on the Project area and species distribution/timing. Information gathering will
include a review of WDFW Priority Habitats and Species data; the Washington Department of Natural
Resources Natural Heritage Database information regarding sensitive or threatened plant species that
may occur in the area;the USFWS list of threatened, endangered, and proposed species in King County;
and the NMFS web site. In addition,the CONSULTANT will contact agency biologists and use internet and
literature searches to gather information on species use of the Project area and action area.
The CONSULTANT will submit the Draft No Effect letter to the CITY electronically,as a Microsoft Word file.
The CITY will review the draft document and provide consolidated comments,either in the form of tracked
changes in the Microsoft Word file or as a separate list.Within 3 weeks of receiving the CITY's consolidated
comments,the CONSULTANT will revise the No Effect letter for the CITY to submit to WSDOT for review.
Based on any WSDOT comments,the CONSULTANT will revise the No Effect letter.
Assumption(s)
• Fieldwork will be limited to a single reconnaissance-level site visit described above and will not
include surveys for vegetation,fish, or wildlife, GPS mapping, professional land surveys,or other
activities.
• HI-RUN Modeling,if required by WSDOT,will be provided by Management Reserve or supplement
to the Agreement.
• The evaluation will result in a determination of"no effect." Consultation with NMFS and USFWS
will not be required.
City of Auburn 214-1931-044
Auburn Way South Widening 26 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
Deliverable(s)
• Draft No Effect letter— Electronic copies (PDF and Word).
• Final No Effect Letter—Electronic copies (PDF and Word).
• Revised No Effect Letter—Electronic copies (PDF and Word).
4.3 — National Historic Preservation Act Compliance (CONSULTANT's Cultural Resources Consultant
Only)
The CONSULTANT's Cultural Resources Consultant(CRC)will provide Section 106 compliance services.CRC
will:
• Provide a letter template for identifying the Area of Potential Effects (APE). (CONSULTANT will
define the APE.)
• Conduct a search of site files recorded at Washington Department of Archaeology and Historic
Preservation (DAHP); review relevant correspondence between the Project proponent,
stakeholders, and DAHP;and review pertinent environmental, archaeological, ethnographic, and
historical information appropriate to the Project area.
• Contact the cultural resources staff of tribes that may have an interest in the Project area.
• Provide a field investigation of the Project location for identification of archaeological and
historical resources and, if necessary, excavation of shovel test probes or other exploratory
excavations in environments that might contain buried archaeological deposits. Field methods
will be consistent with DAHP guidelines.
• Document and record archaeological and historic sites within the Project area, including
preparation of Washington State archaeological and/or historic site(s)forms. Documentation will
be consistent with DAHP standards.
• Prepare a Technical Memorandum describing background research, field methods, result of
investigations, inadvertent discovery plan, and management recommendations. The report will
provide supporting documentation of findings, including maps and photographs,and will conform
to DAHP reporting standards.
Assumption(s)
• No previously unrecorded archaeological sites will be identified.
• Up to ten (10) historic sites will be identified and inventoried.
• No more than eight(8) shovel test probes would be excavated.
• No private utility locates will be required.
• CITY or CONSULTANT will coordinate right-of-entry for CRC to conduct field investigations on
private property as needed if the APE extends beyond existing public right-of-way.
City of Auburn 214-1931-044
Auburn Way South Widening 27 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
Deliverables
• APE letter template to be provided electronically in Word format.
• Draft and Final Report and support materials will be provided electronically in PDF format.
4.4—SEPA Checklist
The CONSULTANT will complete a SEPA checklist using CITY standard forms for same for processing by the
CITY. The CONSULTANT will prepare earthwork and surface conversion area quantities and other design
related information for use in preparing the SEPA checklist and for the CITY's use in preparing other CITY
permit applications.
Assumption(s)
• The SEPA checklist will be completed by CONSULTANT and processed by the CITY.
• The NEPA studies will be written to also address SEPA requirements.
• No special hearings are anticipated nor included in the budget estimate.
• The SEPA checklist will include earthwork and surface quantities that the CITY can incorporate
into local permit applications.
• The CITY will prepare and submit applications for the CITY's grading and stormwater permits.
• No additional studies or permits will be required beyond those already specified in this scope of
services.
Deliverable(s)
• Draft SEPA checklist—One (1)electronic copy in Word format.
• Final SEPA checklist—One(1) electronic copy in Word format.
4.5—Construction NPDES Compliance
The CONSULTANT will prepare a Construction Stormwater Pollution Prevention Plan (SWPPP) to comply
with the Department of Ecology's Construction Stormwater General Permit. A draft copy of the SWPPP
will be prepared for CITY review and comment.A final copy will be prepared for inclusion in the contract
documents without the contractor-provided information.The SWPPP will include the TESC plans prepared
under the TESC work element and will include the construction stormwater monitoring points. The
CONSULTANT will provide quantities to the CITY for the Notice of Intent(NOI).
Assumption(s)
• The CITY will prepare the NOI.
• The CITY will submit the NOI to the Department of Ecology and post the public notice
advertisements.
• The CITY will provide draft special provisions to be used as a template for establishing the
Contractor's role in compliance with NPDES during construction.
City of Auburn 214-1931-044
Auburn Way South Widening 28 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
Deliverable(s)
• Draft SWPPP—One(1)electronic copy in Word format.
• Final SWPPP—One(1)electronic copy in PDF format.
• Area quantities for Notice of Intent.
4.6—Agency Coordination
The CONSULTANT will participate in coordination meetings with potentially-affected outside agencies
such as LOCAL PROGRAMS and MIT.
Assumption(s)
• The CITY will lead all coordination with public agencies and tribes.The CONSULTANT will provide
input to meeting agendas through the CITY's Project Manager and attend meetings when
requested by the CITY's Project Manager.
• The CONSULTANT will assist the CITY with preparing for and providing two staff members to
attend up to four(4) meetings with public agencies.
• The CONSULTANT's additional coordination with public agency staff related to environmental
planning and permitting will be as addressed in Work Element 4, Environmental.
Deliverable(s)
• Plans and sketches for meetings with agencies (prepared from work provided under other
elements of the Project).
• Draft meeting notes in Word format for the CITY's Project Manager to finalize and distribute as
he deems appropriate—One(1)electronic copy.
4.7—Public Meeting
The CONSULTANT will provide materials and staff to support one (1) public meeting. More specifically,
the CONSULTANT will:
• Participate in one planning meeting.
• Provide a roll plot of the preliminary design.
• Develop up to six(6) presentation boards.
• Have two(2)staff attend the meeting.
• Prepare a meeting summary following the meeting.
City of Auburn 214-1931-044
Auburn Way South Widening 29 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
Assumption(s)
The CITY will handle meeting logistics and prepare announcements, sign-in sheets, and comment forms.
Drafts of meeting materials prepared by CONSULTANT will be submitted to the CITY electronically for
review and discussion prior to printing.
Deliverable(s)
• One(1) roll plot.
• Six(6)presentation boards.
• Draft and final meeting summary submitted electronically.
Work Element 5—Geotechnical Engineering(CONSULTANT's Geotechnical Engineer Only)
The CONSULTANT'S geotechnical engineer and support staff (Geotechnical Engineer) will provide
geotechnical engineering services to the CONSULTANT. The Geotechnical Engineer will explore the
subsurface conditions; interpret the site surficial geology based on exploration and testing; analyze the
impact of the proposed improvements; offer design recommendations for the improvements;and review
the design plans and specifications. Proposed improvements that will require geotechnical engineering
include widening the roads by constructing fill embankments and/or retaining walls, LID stormwater
management that may include infiltration (via pervious pavement, swales, or ponds), new signal pole
foundations,and new pavement designs.
5.1—Geotechnical Scope of Work
5.1.1—Review of Available Information and Site Reconnaissance
Geotechnical Engineer will research available soil borings in the site vicinity and any available plans
from previous road construction on or adjacent to the site. Geotechnical Engineer will walk the site
to document the surface conditions and to plan exploration methods and locations.
5.1.2—Field Preparation
Geotechnical Engineer will schedule drilling, coring, and testing subcontractors; and submit for a
construction permit with the City of Auburn and/or WSDOT and prepare a traffic control plan(s) as
required to address traffic control requirements for each location of work. The Construction Permit
fee will be paid directly by the CITY.Geotechnical Engineer will notify the Underground Utility Location
Center.
Assumptions
• Geotechnical Engineer will be responsible for obtaining CITY and/or WSDOT Construction
Permit,including traffic control plans and CITY/WSDOT approval.Any other permitting for the
Geotechnical Engineer's field work, if required, will be provided by the CITY or by the
CONSULTANT through a supplement to this Agreement.
City of Auburn 214-1931-044
Auburn Way South Widening 30 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
5.1.3—Field Exploration
Geotechnical Engineer will provide the following:
• Drill up to nine hollow-stem auger borings along Auburn Way SW from Hemlock Street SE to
Redwood Court. These borings will be conducted for developing recommendations for
designing signal pole and surveillance camera pole foundations, roadway fill and pavement
section design and design of retaining walls for widening on both sides of Auburn Way North.
Two of these borings will be completed as groundwater observation wells.
• Core the pavement in up to 8 locations within the existing roadway to evaluate existing
pavement layer thicknesses and to provide information for pavement design.
• Return to measure groundwater levels on two occasions to document seasonal groundwater
fluctuations.
Assumptions
• Geotechnical Engineer will be responsible for obtaining CITY and/or WSDOT Construction
Permit, including traffic control plans. Any other permitting for the Geotechnical Engineer's
field work, if required, will be provided by the CITY or by the CONSULTANT through a
supplement to this Agreement.
5.1.4—Laboratory Testing
Selected soil samples collected from the explorations will be tested for engineering and index
properties. Testing of engineering properties will likely include testing of index properties including
moisture content, grain size distribution, organic content, and natural density in order to correlate
soil strength properties and infiltration potential.
5.1.5—Engineering Analysis
Analyses will be conducted in order to determine design soil parameters for retaining wall design.
Stability of retaining wall designs will be calculated. Preliminary infiltration potential will be
determined through the use of boring data and grainsize analysis. New pavement sections for the
roadway will be designed and a pavement overlay will be designed for the existing road, both based
on WSDOT pavement design methods. Lateral bearing pressures will be recommended for signal,
surveillance camera and roadway luminaire pole foundations.
5.1.6—Report Preparation
After completing the tasks described above,a Draft Geotechnical Engineering Report will be provided
that summarizes the site subsurface conditions and provides conclusions and engineering design
recommendations, which will include lateral bearing pressures for pole foundations; estimated
infiltration rates for stormwater; recommended pavement sections; and recommendations for
construction such as subgrade preparation, temporary excavation, structural fill placement, and
potential groundwater impacts. After the Project team has reviewed the draft report and provided
comments, and after any supplemental field explorations, a final stamped and signed report will be
provided.
City of Auburn 214-1931-044
Auburn Way South Widening 31 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
5.1.7—Meetings
The CONSULTANT's Geotechnical Engineer will participate in a geotechnical kickoff meeting as part of
one of the Progress Meetings described in Work Element 1.1.3.This meeting is not anticipated to be
held until after the development of the baseline roadway concept described in Work Element 2.4.1 is
complete.
The Geotechnical Engineer will also be available for meetings during design in order to discuss
geotechnical issues and design options.
Assumption(s)
• The CONSULTANT's Geotechnical Engineer will attend the geotechnical kickoff meeting and
up to three(3)of the other progress meetings identified in Work Element 1.1.3.
5.1.8—Review of Plans and Specifications
The Geotechnical Engineer will review the geotechnical aspects of the plans and specifications to
check that the recommendations have been incorporated and to assist with the format of the bidding
documents.
Assumption(s)
• The CITY will provide available information such as construction as-builts and geotechnical
reports from nearby projects prior to the CONSULTANT's Geotechnical Engineer's field
exploration tasks.
• Construction permits will be issued by the CITY but obtained by the CONSULTANT.
• Utility locates for CITY-owned facilities will be provided by the CITY. The Geotechnical
Engineer will use the Washington One-Call service for utility locates.
• Base survey maps showing topography and existing structures will be provided for the
Geotechnical Engineer's use prior to the field exploration.
• Plans showing the proposed development will be provided to the Geotechnical Engineer for
the engineering analyses and report preparation tasks.
• Retaining walls will be structural earth walls as defined by WSDOT.
• Current and projected traffic volumes will be provided for pavement design.
Deliverable(s)
• Construction Permit Application with Traffic Control Plan(s)—One (1) electronic copy in PDF
format.
• Site and Exploration Plan (to be included in the draft and final reports).
• Exploration logs(to be included in the draft and final reports).
• Groundwater elevations(to be included in the draft and final reports).
• Field and laboratory test results(to be included in the draft and final reports).
City of Auburn 214-1931-044
Auburn Way South Widening 32 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
• One(1) Draft Geotechnical Engineering Report in Word format.
• Final Geotechnical Report—One (1)electronic copy in PDF format.
• Geotechnical review comments on the plans and specifications.
5.2—Supplemental Exploration
The exploration plan described above will be performed early in the Project,and the findings will probably
influence the type and location of structures. In particular,stormwater infiltration facilities and retaining
wall layout could change significantly based on the subsurface conditions.Therefore,there will be a need
for supplemental exploration after the Project has reached 70% design in order to refine the design and
provide sufficient information to bidders. A budget of$22,500 has been set aside for a second phase of
geotechnical exploration, analysis, and engineering. The specific number and location of boring(s), test
pit(s), infiltration test(s), pavement core(s) and/or other exploration, analysis, and engineering will be
identified during the 70% design. The CONSULTANT shall receive the CITY Project Manager's written
approval of the scope of supplemental explorations and authorization to spend the budget set aside for
this subtask.
Assumption(s)
• Near surface soils and groundwater conditions discovered during the Geotechnical Scope of Work
provided under Work Element 5.1 will be found to be conducive to onsite infiltration.
• Supplemental Exploration,if required,will include two small scale PIT tests to determine a design
infiltration rate. The CONSULTANT will coordinate with the CITY to determine the appropriate
testing location, generate an exploration plan to assist with the permitting process and update
the geotechnical report to include the design infiltration data determined from the PIT testing
program.
Work Element 6—Right-of-Way Plans and Legal Descriptions
6.1—Right-of-Way Plans
The CONSULTANT will prepare right-of-way plans in compliance with the Local Agency Guidelines (LAG)
Manual and City of Auburn requirements to identify portions of private property for right-of-way
acquisition. Existing easements will be identified and encumbrances shown on the right-of-way plans,
including square footage.
The CONSULTANT will establish a centerline right-of-way alignment for use in defining existing and
proposed right-of-way acquisitions. This procedure will also be used to define limits of temporary and
permanent easements. Calculations will be made to provide square footage of all acquisitions.
Assumption(s)
• The CITY will provide preliminary title commitments.
• The right-of-way plans will be prepared in a WSDOT-style format, including centerline stationing
with offsets to define the existing limits and proposed acquisition lines and angle points.
City of Auburn 214-1931-044
Auburn Way South Widening 33 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
• The limits of the Right-of-Way Plan are as follows:Auburn Way South from Hemlock Street SE to
approximately 300 feet east of Redwood Court.
• There will be eight (8) Right-of-Way Plan sheets at a scale of 1 inch =20 feet when plotted at full
size(22 inches by 34 inches).
• The setting of property corners and/or monuments is not anticipated and therefore not a part of
this scope.
• The preparation of legal descriptions,exhibit maps, record of survey maps, and other documents
required for the vacation of right-of-way will be the responsibility of the CITY and/or the DISTRICT.
Deliverable(s)
• Draft Right-of-Way Plans—One(1)electronic copy in PDF format.
• Final Right-of-Way Plans — One (1) electronic copy in PDF format, sealed and signed by a PLS
licensed in the State of Washington.
6.2—Legal Descriptions
The CONSULTANT will prepare legal descriptions and exhibit maps for use in conveyance of real property.
Assumption(s)
• The CONSULTANT will provide preliminary title commitments (Title Reports) under Work
Element 2.5.2 to support the preparation of legal descriptions under this Work Element.
• The legal descriptions and associated right-of-way and easement exhibits will be prepared in a
format suitable for recording. Descriptions will be stamped and signed by a PLS licensed in the
State of Washington.
• No legal descriptions or exhibits will be needed for temporary construction permits.
• The preparation of conveyance documents and the gathering of signatures are provided as
described under Work Element 8.1.
• The preparation of legal descriptions, exhibits, records of surveys, signatures, and other
documents related to the dedication of rights-of-way and easements will be provided by the CITY
and/or the DISTRICT.
Deliverable(s)
• Legal Descriptions: Up to twenty-six(26) Fee Simple acquisitions in MS Word and PDF format.
• Legal Descriptions: Up to twenty-nine (29) temporary construction easements in MS Word and
PDF format.
• Right-of-way Exhibits: Up to fifty-five (55) exhibits for a total of thirty-one (31) parcels in PDF
format.
City of Auburn 214-1931-044
Auburn Woy South Widening 34 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
Work Element 7—Plans,Specifications,and Estimate(PS&E)
The CONSULTANT will prepare bid-ready documents for the Project, including plans, special provisions,
copies of applicable standard plans, CITY Standard Details, and other elements to be included in the bid
documents. Bid documents will be submitted to the CITY for review at increasing levels of completeness,
including 70%, 95%, 99% "Proof," and Final levels of development. The CITY will provide boilerplate
templates of the bid proposal,contracting forms,federal provisions,special provisions and standard plans
(Division 0 through 9 and appendices)for the CONSULTANTS use.
7.1—70%Bid Documents
The CONSULTANT will prepare 70% complete drawings, bid schedule, specifications, and opinion of
construction costs and submit to the CITY for review. Comments received from the CITY from the
30%review will be addressed in the 70%Submittal deliverables.
A total of 80 drawings are anticipated to be included in the 70%Submittal as identified in Exhibit A-3.
The CONSULTANT will update 30%Submittal lighting analysis using AGi32 software to verify conformance
of the 70%design with light level and uniformity design standards for the Project.
In addition to the progress meetings provided in Work Element 1.1.3, the CONSULTANT will meet once
jointly with the CITY and DISTRICT to coordinate the 70%design.The duration of the meeting is anticipated
to be approximately 2 hours.
Assumption(s)
• Specifications will be based on the 2020 WSDOT Standard Specifications, CITY 2020 general
special provisions with Project-specific edits, special provisions, bid proposal,federal provisions,
and the CITY's boilerplate Divisions 0 through 9.
• The opinion of construction cost at the 70%Submittal will be based primarily on the unit bid items
proposed for payment in the construction contract. However, an estimating contingency factor
will still be applied to the opinion of cost to account for design uncertainties at this level of design.
• There may be placeholders in the special provisions at the 70%Submittal for specialty items that
require wholly Project-specific stand-alone special provisions, especially if there are decisions
pending regarding the selection of such items.
• TESC plans will rely heavily on City of Auburn Standard Details.TESC notes and site specific details,
if required,will be shown on the TESC plan view sheets.
• All plantings will consist of drought-resistant varieties that typically do not require irrigation, or
street trees with watering rings. Watering will be provided by the Contractor during plant
establishment, and by CITY forces if required for ongoing maintenance. No irrigation systems will
be required.
Deliverable(s)
• 70%Drawings—One(1)copy in PDF format.
• 70%AutoCAD Files—Electronic copy of AutoCAD line work file.
City of Auburn 214-1931-044
Auburn Way South Widening 35 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
• 70% Specifications —Two (2) electronic copies (MS Word of boilerplate/special provisions with
tracked changes and PDF of whole package).
• 70%Opinion of Cost—Electronic copies(PDF and Excel formats).
• Written Response to 30% CITY Review Comments — One (1) electronic copy (Excel or Word
format).
7.2—95%Bid Documents
The CONSULTANT will prepare and submit to the CITY for review 95% bid documents for the Project,
including plans,special provisions,,copies of applicable standard plans,and other elements to be included
in the bid documents. CITY comments from the 70% review will be addressed in the 95% Submittal
deliverables.
A total of 88 drawings are anticipated to be included in the 95%Submittal as identified in Exhibit A-3.
The CONSULTANT will prepare and submit to the CITY for review with the 95%Submittal,Maximum Extent
Feasible(MEF)document(s)if deemed necessary by the CITY to justify accessibility design features of the
Project.
The CONSULTANT will prepare and submit to the CITY for review with the 95%Submittal, Public Interest
Finding(PIF)document(s)as necessary to justify sole sourced materials and equipment proposed for the
Project.
Assumption(s)
• Specifications will be based on the WSDOT Standard Specifications, CITY's general special
provisions with Project-specific edits,special provisions and bid proposal.
• The edition of WSDOT Standard Specifications and corresponding CITY general special provisions
to be used by the CONSULTANT for preparing Project specification at 95%will be the same as used
for the 70%submittal.
• The bid proposal and opinion of construction cost at the 95% Submittal will be based solely on
the unit bid items in the bid proposal form in the construction contract documents. No design
contingency will be included in the opinion of construction cost at 95%.
• The CITY will lead coordination with LOCAL PROGRAMS.
• Up to three(3) locations will require MEF documentation.
• Up to three(3) PIF documents will be required.
Deliverable(s)
• 95% Drawings—One(1)electronic copy in PDF format.
• 95%AutoCAD Files—Electronic copy of AutoCAD line work file.
• 95% Specifications — Electronic copies (MS Word of boilerplate/special provisions with tracked
changes and PDF of whole package).
City of Auburn 214-1931-044
Auburn Way South Widening 36 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
• 95%Opinion of Cost—Electronic copies(PDF and Excel formats).
• Written Response to 70% CITY Review Comments — One (1) electronic copy (Excel or Word
format).
• Draft MEF document—One (1)electronic copy in PDF format.
• Draft PIF document(s)—One(1)electronic copy in PDF format.
7.3—99%"Proof" Bid Documents
The CONSULTANT will prepare and submit to the CITY's Project Manager for review a 100% complete
package of Bid Documents for the Project, including plans, special provisions, and other elements to be
included in the bid documents.The main purpose of this submittal is to allow the CITY's Project Manager
to confirm that all comments from the CITY's 95% review have been adequately addressed in the 99%
"Proof"Submittal deliverables.
A total of 78 drawings are anticipated to be included in the 99%"Proof"Submittal consisting of the same
drawings identified for the 95%Submittal in Exhibit A-3.
Assumption(s)
• The main purpose of this submittal is to allow the CITY's Project Manager the opportunity to
confirm that all comments from the CITY's 95% review have been adequately addressed in the
99% "Proof"Submittal deliverables before going to"print"for advertisement.
Deliverable(s)
• 99% Drawings—One(1)electronic copy in PDF format.
• 99%Specifications—One(1)electronic copy in PDF format.
• 99%Opinion of Cost—One(1) electronic copy in PDF format.
• Written Response to 95% CITY Review Comments — One (1) electronic copy (Excel or Word
format).
• Final MEF document—One(1)electronic copy in PDF format.
• Final PIF document(s)—One(1)electronic copy in PDF format.
7.4—Final Bid Documents
The CONSULTANT will address any final corrections identified by the CITY Project Manager's 99%"Proof"
review and produce final deliverables.
Assumption(s)
• This subtask will be initiated only if the CITY receives construction funding.
City of Auburn 214-1931-044
Auburn Way South Widening 37 March 4,2020
Hemlock to Poplar
Project AG-C-522
Scope of Services
Deliverable(s)
• Final Plans — One (1) electronic copy in PDF format, sealed and signed by an engineer/architect
licensed in the State of Washington as appropriate.
• Final Bid Documents—Two (2)electronic copies (MS Word of boilerplate/special provisions with
tracked changes and PDF of whole package).
• Final Opinion of Cost — One (1) electronic copy in PDF format, sealed and signed by an engineer
licensed in the State of Washington and one(1) electronic copy in Excel format.
City of Auburn 214-1931-044
Auburn Way South Widening 38 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
PHASE 2—RIGHT-OF-WAY
Work Element 8—Right-of-Way Acquisition
8.1—Acquisition Services (by CONSULTANT's ROW Staff Only)
Since there are federal funds participating in the Project and the CITY will use its rights of eminent domain
to acquire the real property rights for this Project, right-of-way acquisition services will be provided
applying the CITY's WSDOT approved Right-of-Way Acquisition Procedures dated 5-4-2018; the
Washington Administrative Code (WAC) 468-100 — Uniform Relocation Assistance (URA) and Real
Property Acquisition; and the most current edition of the WSDOT Local Agency Guidelines Manual,
Chapter 25—Right-of-Way Procedures.
8.1.1 —Preparation and Administration
The CONSULTANT's ROW Manager will attend up to six(6)of the progress meetings identified in Work
Element 1.1.3, and coordinate with the CITY the use of approved acquisition documents. Parcel files
will be prepared to include fair offer letters, recording and ancillary documents,a standard diary form
indicating all contacts with owner(s), and other items necessary for negotiations in a format meeting
the requirements of the Local Agency Guidelines.
8.1.2—Appraisal and Appraisal Review
It is anticipated that information from the PFE prepared under Subtask 2.5.4 will be sufficient to
determine just compensation for the vast majority of acquisitions for the project. For the purposes
of this Scope of Work, it is assumed that appraisals will be required for up to ten (10) parcels that will
have just compensation, as estimated in the PFE, that exceed the CITY's waver valuation limit
(typically, $25,000) or have complications to the acquisition such as impacts to parking or other
damages greater than minor cost to cure items. These ten (10) parcels are identified with an "AR" in
Table 2 below.
The CONSULTANT's ROW Staff will attend up to eight (8) appraisal inspections. The CONSULTANT's
ROW Staff will contract with WSDOT-approved and state licensed appraisers to complete appraisals
in accordance with the Uniform Standards of Professional Appraisal Practices, WSDOT Local Agency
Guidelines, WSDOT Right-of-Way Manual, and the URA. Copies of Appraisal and Appraisal Review
reports will be provided to the CITY and used by CONSULTANT's ROW Staff to review and use during
negotiations.
8.1.3—Acquisition Negotiation
Upon the completion of all real property valuations, the CITY will provide written approvals of just
compensation to the CONSULTANT's ROW Staff prior to making any offers to property owners.
Upon receipt of written approvals and authorization from the CITY,the CONSULTANT's ROW Staff will
prepare offer packages and promptly present offers and commence negotiations with each affected
property owner(s) and/or their representatives.
City o/Auburn 214-1931-044
Auburn Way South Widening 39 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
The CONSULTANT'S ROW Staff will review the DISTRICT's dedication or donation documents with the
CITY for compliance with ROW certification requirements.
The CONSULTANT's ROW Staff will negotiate to acquire various combinations of real property rights
including fee simple, permanent easements, temporary construction easements, and construction
permits from owners and/or their representative(s) from those parcels as shown in Table 2 below,
excluding the DISTRICT-owned parcels. Additional parcels or real property rights other than those
shown in Table 2 will require an amendment to this scope of services.
Negotiations will include negotiating with each property owner and/or their representative in
accordance with statutory and regulatory requirements; coordinating administrative settlement
approvals with the CITY; negotiating, as necessary, with lien holders, assisting escrow in the closing
process; preparing and maintaining parcel files to include fair offer letters, acquisition documents, and
a standard diary form indicating all contacts with owner(s); and completing other items necessary for
negotiations. Negotiations will not be deemed to have failed until at least three significant meaningful
contacts have been made and documented with each owner and/or their representative through direct
personal contacts. Out-of-area owner(s) will be contacted by telephone and by certified mail. If
negotiations reach an impasse,CONSULTANT's ROW Staff will provide the CITY with written notification.
The filing and cost of condemnation proceedings will be the responsibility of the CITY.
TABLE 2
°7 Ij ti co
H
Z 5 Z w Q
03 y £ c u a to
�+ a co a E
N 1n e
2 as3 Q
0- ~ LL d F- u. CJ Q
Ci-
0-
1 3 2121059073 K.Tran&C. Hung X X
2 4 2121059077 Pind LLC X X
3 5 2121059043 Jean K LLC X X
4 6 2121059157 P. H.Seong& P. In X X
AR
5 7 2121059159 P. H.Seong&P. In X X
6 8 2121059047 Trimark-Forest Park Village X X AR
7 9 2121059042 Auburn School District No.408 ASD
8 10 2121059038 Auburn School District 408 ASD
9 11 1565650020 TCR Properties LLC X X
10 12 1565650010 TCR Properties LLC X X
11 13 1565650090 D. & R. Ralph X X
12 14 2121059067 Puget Sound Energy/Elec X X
13 15 2121059019 Clearwater Ridge Inc. X X
14 20 2121059040 HS Kang Corp. X
City of Auburn 214-1931-044
Auburn Way South Widening 40 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
TABLE 2
o E ° E
6 z 6 0 v
y z ` d u7
z
w ., c 0
` (7)O
to c. C c
d L Q v c
v
i`, E aLa_ c in E a s ,iy 3 E c a
fu
1—
LL a H u
Q
15 21 2121059053 HS Kang Corp. X
16 22 2121059050 R. &C.Johnson X X
17 23 2121059045 R. &C.Johnson X X
18 24 2121059068 T. &A. Nguyen X X
19 25 9465500000 Winchester Heights Condominium X
20 26 2121059066 F. Delamora X X
21 27 2121059099 Hidden Forest Estates LLC X X AR
22 28 2121059108 Northwest Family Church X X AR
23 29 2121059113 Auburn Way TNC LLC X X
24 30 2121059109 Auburn Way TNC LLC X X AR
25 31 2121059035 Auburn Way TNC LLC X X
26 32 8603090000 3615 Auburn Way South (N/A) X X AR
27 33 2121059081 A. &A. Garcia X X AR
28 34 2121059103 Reamachandran Mythili X X
29 35 2121059114 Muckleshoot Indian Tribe X X AR
30 36 4233800010 M. & C. Suber X X
31 37 4233800140 R. & K. Pillay X X
TABLE NOTES.
1 "AR"=Appraisal Report
2 "ASD"=Auburn School District rights provided directly to CITY through School project's development approval.
3 As shown above,there are a few parcels with common ownership.As such,subject to common ownership,unity of use,and contiguity,some
may be combined and considered by the Project appraiser as the"larger parcel,"thereby reducing the potential number of appraisals that may
be required.
8.1.4—Parcel Closeout—Escrow Closing
Upon securing required acquisition agreements, the CONSULTANT's ROW Staff will submit the
necessary acquisition documents and closing instructions to the designated Title/Escrow Company.
Work with the Title/Escrow Company in order to obtain release documentation from the
encumbrance(s) of public record that are not acceptable to the CITY to provide clear title to the
property being acquired, subject to the CITY's title clearing guidelines. The Escrow Company will
prepare and obtain the owner(s) signature on the necessary closing documents. The CONSULTANT's
ROW Staff will coordinate signatures on closing documents for submittal to the CITY and payment(s)
City of Auburn 214-1931-044
Auburn Way South Widening 41 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
to the owner(s),coordinate with the Escrow/Title Company in filing documents with King County,and
deliver completed files to the CITY.
8.1.5—Right-of-Way Certification
The CONSULTANT's ROW Staff will assemble the Project's final parcel files and draft the supporting
certification memo and property interest summary spreadsheet to assist the CITY for final review and
WSDOT Right of Way Certification. The CONSULTANT's ROW Staff will maintain constant contact with
the local WSDOT LPA coordinator throughout the Project,follow the WSDOT LAG manual and Uniform
Act guidelines,and use the prescribed Right of Way documents with little deviation as possible.
8.1.6—Optional Services
Optional services beyond those stated in this scope of services may include:
• Negotiation in the event of private development and revisions to Project alignment and/or
design elements that impact the property rights being acquired.
• Negotiation in the event of changes in ownership of property rights being acquired.
• Clearing of title when clearing requirements exceed the industry standard.
• Assistance during,or in anticipation of,condemnation ordinances and subsequent hearings.
Budget for these optional services is not included in the Agreement at this time,but may be added by
a future supplement to the Agreement.
Work Element 8.1 Assumption(s)
• The real property rights anticipated to be acquired from each parcel under this scope of
services are identified in Table 2.Additional parcels or real property rights other than shown
therein will require an amendment to this scope of services.In summary,this scope of services
includes the acquisition of real property rights from those separate tax parcels of real
property as shown in Table 2,excluding the DISTRICT-owned parcels.
Negotiation will not be required for acquisition of property rights from parcels owned by the
DISTRICT.
• CONSULTANT'S ROW Staff will review the DISTRICT'S dedication or donation documents with
the CITY for compliance with certification requirements. If development agreement and
subsequent dedication of right-of-way is not executed, CONSULTANT'S ROW staff will
negotiate with the DISTRICT for necessary right-of-way acquisitions. See Section 8.1.6 —
Optional Services. A supplement to this Scope of Services and Budget will be required if this
option becomes necessary.
• Level of effort for negotiations is based on the industry standard of conducting three
"significant contacts"with each property owner or their representative. Additional contacts,
if required, may warrant justification of an equitable adjustment of services rendered.
Significant is to mean detailed and in-depth discussions of the transaction whether in-person,
via telephone, or other communication media. Setting up appointments or providing simple
replies to questions does not signify a significant contact.
City of Auburn 214-1931-044
Auburn Way South Widening 42 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
• Until the preferred alignment and preliminary design have been selected by the CITY, the
actual impacts to those parcels listed in Table 2 are subject to change. For the purposes of
this scope of services, it is assumed that no personal property relocations, residential
relocations, or business relocations are necessary. Until the preferred alignment and design
has been selected by the CITY, relocation impacts are subject to change.
• This scope of services is based on the following:
CONSULTANT's roadway concept layout sketch presented to the CITY on 9/30/2019;
Information contained in the CITY's request for proposals;
Review of limited public online information (mapping/ownership information);and
Right-of-way plans have not been provided.
• The following information will be provided by the CITY:
• Approved designation of the escrow company used for this Project. The escrow company
will bill the CITY directly for all escrow services provided.
Written authorization of Appraisal Reports prior to offers being made to property owners.
Payment of any and all compensation payments to property owners, escrow services,
recording fees, legal services, and any incidental costs which may arise necessary to
complete each transaction.
Information pertaining to any contact the CITY has had with affected property owners
prior to, but related to, the Project. This includes, as available, property owner contact
information,dates and descriptions of the subjects discussed,and commitments made by
either party. The CITY will provide to the CONSULTANT ROW Staff similar information
pertaining to ongoing direct contacts with property owners for which the CONSULTANT
or CONSULTANT's ROW Staff are not a party to throughout the Project.
• Right-of-way plans review and approval.
• Right-of-way plans, drawings, maps, and exhibits will be provided as described under Work
Element 6.
8.2— Engineering Support of Right-of-Way Acquisition
The CONSULTANT will provide engineering and Project management support during the right-of-way
acquisition process of the Project. The CONSULTANT's Project Manager and/or support staff will attend
appraisal inspections, provide cost-to-cure estimates for appraisals, review appraisals,attend negotiation
meetings with property owners, and provide design clarifications and/or exhibits as necessary to convey
to property owners the CITY's intent of Project improvements as related to acquisitions. The
CONSULTANT's Project Manager will monitor the status of the right-of-way acquisition process and work
collaboratively with the CONSULTANT's ROW Staff and CITY staff to expedite acquisitions for the Project
as described above.
City of Auburn 214-1931-044
Auburn Way South Widening 43 March 4,2020
Hemlock to Poplar Project AG-C-522
Scope of Services
Assumption(s)
• The CONSULTANT'S Project Manager will attend up to eight(8)appraisal inspections.
• Up to 40 hours of cost-to-cure estimating will be required.
• Up to 2 hours per parcel will be required for the CONSULTANT'S Project Manager to monitor the
status of negotiations and otherwise support the negotiation process.
214-1931-044
City of Auburn March 4,2020
Auburn Way South Widening 44
Project AG-C-522
Hemlock to Poplar
Scope of Services
Auburn Way South-Hemlock to Poplar March 10,2020
EXHIBIT A-2
PROJECT SCHEDULE
MILESTONES
Milestone Date
Preliminary Design(30%) July 14,2020
Submit 70%PS&E September 16,2020
Submit 95%PS&E November 4, 2020
Submit NEPA to WSDOT November 19,2020
Submit 99%PS&E January 6,2021
NEPA Approval January 28,2021
Submit Right-of-Way Plans February 4,2021
Right-of-Way Plans Approved March 19,2021
Final Bid Documents TBD
Auburn Way South-Hemlock to Poplar March 10,2020
EXHIBIT A-3
ESTIMATED SHEET COUNT
FOR CONSTRUTION DOCUMENTS SUBMITTALS
SHEET/SHEET SET NAME SHEET COUNT by SUBMITTAL
30% 70% 95%-Final
Cover Sheet,Vicinity Map,and Sheet Index 1 1 1
Legend and Abbreviations 1 1 1
Survey Datum and Horizontal Control 1 1
Roadway Sections 2 3 3
TESC Plan 4 4
Site Preperation Plans 4 4
Construction Staging Plans 2 2
Roadway and Storm Plan and Profile 8 _ 8 8
Storm Drain Lateral Profiles 2 8
Water Plans 4 5 5
Water Plan and Profile 4 4 4
Water Notes and Details 1 1
Channelization and Signing 4 6 6
Channelization and Signing Plans 4 4 4
Signing Schedules 2 2
Intersection and Median Detail Plans 6 6
Miscellaneous Details 2 2 2
Stormwater Facility 3 4 4
Storm water Plan 2 2 2
Stormwater Typical Sections and Details 1 2 2
Signal,Illumination,and ITS Plans 5 8 10
Signal/Illumination/ITS Overview Plans 4 4 4
Signal Detail Plan 1 1 1
Signal Wiring Diagram 1
ITS Detail Plan 1 1
Notes and Schedules 1 1
Signal Pole Detail Chart 1 1
Fiber Splicing Diagram 1
Utility Undergrounding 7 8 8
Utility Undergrounding Plans 7 7 7
Utility Undergrounding Notes and Details 1 1
Cut Walls 3 4 4
Wall Plans and Profiles 3 3 3
Wall Deails 1 1
Structural Earth Walls 2 4 4
Wall Plans and Profiles 2 2 2
Wall and Moment Slab Details 2 2
Streetscape Planting 4 5 5
Planting Plans 4 4 4
Planding Details and Notes 1 1
Pond Planting 1 2 2
Planting Plan 1 1 1
Planting Details and Notes - 1
TOTALS: 47 80 88
Exhibit B
DBE Participation
See attached UDBE Inclusion Plan.
Agreement Number: AG-C-522
Exhibit B-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1
Parametrix
ENG$EENJNG PkANNiNG fNVIPONYUNTAESCIENCES
City of Auburn
Auburn Way S Widening— Hemlock to Poplar
(Project AG-C-522)
Underutilized Disadvantaged Business Enterprise Inclusion Plan
Founded as an MBE firm in 1969, Parametrix understands the challenges that Underutilized Disadvantaged
Business Enterprises(UDBEs)face as they seek opportunities to expand their business.This plan outlines
Parametrix's commitment to meet the UDBE requirement of 9 percent established for this project.
SECTION 1 — SUBCONTRACTING
The table below lists the values as a percentage of the contract amount that Parametrix anticipates for
participation by UDBE firms.
Table 1. UDBE Participation Percentages
Certification of Business Participation Anticipated Percentage
Underutilized Disadvantaged Business Enterprise 11%
SECTION 2 — DIVERSE BUSINESS SUBCONTRACTORS
Subconsultants anticipated to be used on this project are listed below,along with descriptions of tasks to be
performed.
Table 2.Subconsultant Task Descriptions
UDBE Anticipated UDBE
Name of UDBE Certifications Task Description Subcontract Value
RES Group NW D4F0023741 Right-of-Way Planning,Title Research, $30,520.96
and Project Funding Estimate
Michael Minor& D3M0016853 Noise Analysis, $22,336.52
Associates,Inc. and Technical Memo
HWA GeoSciences,Inc. D5F0024692 Geotechnical Engineering $73,009.00
SECTION 3— DESIGNATED UDBE LIAISON
The UDBE Liaison for this project will be Chuck Schott, the Project Manager.Chuck has worked with UDBE
consultants covering a wide range of disciplines through his career. His contact information is:
Chuck Schott, P.E., P.T.O.E
Parametrix
Email:CSchott@parametrix.com
City of Auburn 214-1931-044
Auburn Way S Widening—Hemlock to Poplar 1 April 2020
AG-C-522
Underutilized Disadvantaged Business Enterprise Inclusion Plan
SCOPE OF WORK (continued)
Phone number:(253) 604-6600
Chuck's responsibilities as the UDBE Liaison include:
• Providing monthly updates to the City's Project Manager that include utilization of UDBE subconsultants,
progress to date,and projections for future work.
• Ensuring success of the UDBE firms on the team by supporting them in learning the processes and
procedures of the City's contracting.
SECTION 4— UDBE GOAL ATTAINMENT STRATEGY
Achieving the UDBE requirement of 9 percent for this project will be accomplished by assigning Right-of-Way
Planning,Title Research,and Project Funding Estimate to RES Group NW; Noise Analysis and Technical Memo to
Michael Minor&Associates, Inc.;and Geotechnical Engineering to HWA GeoSciences.Their participation will be
monitored frequently and reported on monthly invoices. Parametrix has successfully teamed with these firms on
previous projects.
SECTION 5 — PROMPT PAYMENT AND DISPUTE RESOLUTION
The Parametrix process for monitoring and ensuring prompt payment to subconsultants starts with establishing
the calendar by which our billing cycle operates so the subconsultant's invoice is timed with the Parametrix
invoice submittal to the client.A calendar is provided to the subconsultant identifying the cutoff date for each
monthly invoice. Parametrix's policy is to pay subconsultants no longer than 15 days after receiving payment from the
client.In the event that any portion of an invoice is disputed,payment will be made for the nondisputed amounts.
For resolution of disputes,first a good faith negotiation between representatives of the subconsultant and
Parametrix would take place.This would start with the subconsultant and Parametrix project managers and
escalate to the principals of each firm if needed.The next step is nonbinding mediation under the Commercial
Mediation Arbitration Rules and Mediation Procedures of the American Arbitration Association using a neutral
mediator mutually acceptable to the parties,with the costs,therefore,shared equally. If the nonbinding
mediation is not successful,final remedy would be through Superior Court in Pierce County,Washington.
SECTION 6— MONITORING AND REPORTING REQUIRED UDBE PARTICIPATION
Our accounting system, BST10,allows us to track the monthly effort of the subconsultants and compare the
results against the planned level of effort.Our Project Manager will meet regularly with the subconsultant(in
person or via telephone),check progress,and address any questions or challenges they may have with either
their technical work or their share of the work in order to monitor and attain the required goal.A report
summarizing the status and progress toward goal attainment will be included with each monthly invoice and
progress report.We will submit this information via the new Diversity Management and Compliance System
reporting system.
City of Auburn 214-1931-044
Auburn Way S Widening—Hemlock to Poplar 2 April 2020
AG-C-522
Underutilized Disadvantaged Business Enterprise Inclusion Plan
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
I. Surveying, Roadway Design & Plans Preparation Section
A. Survey Data
Not Applicable.
B. Roadway Design Files
Not Applicable.
C. Computer Aided Drafting Files
See Scope of Work in Exhibit A.
Agreement Number: AG-C-522
Exhibit C-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 4
D. Specify the Agency's Right to Review Product with the Consultant
See Scope of Work in Exhibit A.
E. Specify the Electronic Deliverables to Be Provided to the Agency
See Scope of Work in Exhibit A.
F. Specify What Agency Furnished Services and Information Is to Be Provided
See Scope of Work in Exhibit A.
Agreement Number: AG-C-522
Exhibit C-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 2 of 4
II. Any Other Electronic Files to Be Provided
See Scope of Work in Exhibit A.
Ill. Methods to Electronically Exchange Data
E-mail and/or Consultant FTP site.
Exhibit C-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 3 of 4
A. Agency Software Suite
Microsoft Office,Bluebeam.
B. Electronic Messaging System
Microsoft Outlook
C. File Transfers Format
PDF,Microsoft Office.
Exhibit C-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 4 of 4
Exhibit D
Prime Consultant Cost Computations
See attached Exhibit D.
Agreement Number: AG-C-522
Exhibit D-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1
Exhibit D
Prime Consultant Cost Computations
Project: Auburn Way South Corridor Improvements
Prime: Parametrix, Inc.
Direct Salary Cost (DSC):
Classification Man Hours = Rate = Cost
Senior Consultant 181 X $83.74 $15,156.94
Senior Engineer 714 X $72.99 $52,114.86
Engineer IV 797 X $44.57 $35,522.29
Junior Designer 738 X $21.85 $16,125.30
Senior Engineer 404 $62.23 $25,140.92
Engineer III 720 X $40.87 $29,426.40
Senior Engineer 51 X $54.47 $2,777.97
Senior Engineer 35 X $72.43 $2,535.05
Eningeer II 26 X $35.67 $927.42
Senior Planner 55 X $65.94 $3,626.70
Planner II 176 X $39.10 $6,881.60
Publications Supervisor 69 X $35.56 $2,453.64
Senior Project Coordinator 124 X $31.38 $3,891.12
Engineer IV 8 X _ $49.79 $398.32
Engineer IV 73 X $55.37 $4,042.01
Engineer III 88 X $44.87 $3,948.56
Senior Consultant 41 X $77.61 $3,182.01
Senior Planner 20 X $66.00 $1,320.00
Scientist/Biologist IV 39 X $48.77 $1,902.03
Hydroeologist III 16 X _ $42.24 $675.84
Scientist/Biologist II 50 X $31.96 $1,598.00
Planner II 60 X $33.69 $2,021.40
Survey Supervisor 91 X $59.48 $5,412.68
Technical Lead 249 X $38.56 $9,601.44
Senior Surveyor 100 X $42.00 _ $4,200.00
Survey Admin 5 X $34.00 $170.00
Project Accountant 52 X $32.19 $1,673.88
Surveyor II 100 X $28.85 $2,885.00
Total DSC = $239,611.38
Overhead (OH Cost--including Salary Additives):
OH Rate x DSC of 179.52 %x$ $239,611.38 $430,150.35
Fixed Fee(FF):
FF Rate x DSC of 30 %x$ $239,611.38 $71,883.41
Agreement Number: AG-0522
WSDOT Form 140-089 EF Exhibit D Page 1 of 2
Reimbursables:
APS Locates, Inc. $7,600.00
IDAX(Traffic Counts) $4,000.00
Survey Equipment (at$155/day) $1,240.00
Survey Mileage (at$0.575/mi) $228.00
Other Mileage-Work Element 1-7 (at$0.575/mi) $431.25
Other Mileage-Work Element 8 only(at$0.575/mi) $287.50
Misc. Expenses $2,332.47
$16,119.22
Subconsultants:
RES Group NW(RW Planning) $30,520.96
Michael Minor Associates $22,336.52
Cultural Resource Consultants $8,460.00
HWA GeoSciences (Geotech Scope) $73,009.00
HWA GeoSciences (Supplemental Exploration)* $22,500.00
RES Group NW(RW Acquisition) $224,409.16
$381,235.64
Management Reserve: $61,000.00
Grand Total** $1,200,000.00
*Per the Scope of Work,a budget of$22,500 is set aside for the Supplemental Exploration of Work Element 5.2. HWA
Geosciences costs for Work Element 5.2 will be determined based on the scope of work identified during design and
the same cost factors shown in the Exhibit"E"for HWA Geosciences for services under Work Element 5.1.
**See Exhibit D-2 for Summary of Consultant Costs-Estimates by Task for various elements of the
agreement.
Chuck Schott, P.E. Date: 3/5/2020
Agreement Number: AG-C-522
WSDOT Form 140-089 EF Exhibit D Page 2 of 2
1
4
Client-City of Auburn
Project.Auburn Way South Corridor Improvements
Project No Exhibit D-2
Summary of Consultant Costs-Estimates by Task
Direct Salary Overhead Fee Amount Total
Task/Subtask Cost 179.52% DSC+OH DSC•30.00% Including Fee Subconsultants Expenses/MR Total
Task 01:Project Management _ $26,876.16 $48,248.10 Allini24.26 $8,062.84 $83,187.10 $0.00 $0.00 .IIMI $83,187.10
Subtask 0100:Project Management $26,876.161 $48,248.10 $75,124.26 $8,062.84 $83,187.10 $0.00 $0.00 $83,187.10
Task 02:Preliminary Design(30%)/M,, $72,885.19._ $130,843.44 11.11Na8.63 ilEMB5.53 $225,594.16 $30,520.96 $11,600.00 MK,267,715.12
Subtask 0201:Review and Analyze Exsisting Data $771.42 $1,384.85 $2,156.27 $231.42 $2,387.69 $0.00 $0.00 $2,387.69
Subtask 0202:Field Survey $12,405.36 $22,270.10 $34,675.46 $3,721.61 $38,397.07 $000 $000 $38,397.07
Subtask 0202EXP:Applied Professional Services,Inc.(APS) $0.00 50.00 $0.00 $0.00 $0.00 $0.00 $7,600.00 $7,600 00
Subtask 0203:Conceptual Design $17,921.22 $32,172.16 $50,093.38 $5,376.36 $55,469.74 $0.00 $000 $55,469.74
Subtask 0203EXP:IDAX Data Solutions(Traffic Counts) $000 $0.00 $0.00 $0.00 $0.00 $0.00 $4,000.00 $4,000.00
Subtask 0204SC:RES Group NW(RW Planning) $0.00 $0 00 $0.00 $0.00 $0.00 $30,520.96 $0.00 $30,520.96
Subtask 0205:Design Memorandum $2,327.23 $4,177.83 $6,505.06 $698.16 $7,203.22 $0.00 $0.00 $7,203.22
Subtask 0206:WSDOT Coordination $6,627.80 $11,898.22 $18,526.02 $1,988.34 $20,514.36 $0.00 $0.00 $20,514.36
Subtask 0207:Preliminary Plans(30%) $25,354 82 $45,516.96 $70,871.78 $7,606.44 $78,478.22 $0.00 $0.00 $78,478.22
Subtask 0208:Stormwater Site Plan $7,477.34 $13,423.32 $20,900 66 $2,243.20 $23,143.86 $0.00 $0.00 $23,143.86
Task 03:Utility Coordination -. $3,029.86 $5,439.20 alt 58,469.06"W $908.96 $9,378.02 - $0.00 MN: $0.00 $9,378.02
Subtask 0300:Utility Coordination I $3,029 86 $5,439.20 $8,469.06 $908.96 $9,378.02 $0.00 $0.00 $9,378.02
Task 04:Environmental $16,437.07 $29,507.84545,944.91 $4,931.13 .$50,876.04 . $30,796.52 ifin $0 00 $81,672.56
Task 0400:Environmental-Parametria $16,437.07 $29,507.84 $45,944.91 $4,932.13 $50,876.04 $0.00 $0.00 $50,876.04
Subtask 0401SC:Michael Minor Associates $0.00 $0.00 $0.00 $0 00 $0.00 $22,336.52 $0.00 $22,336.52
Subtask 0403SC:Cultural Resources Consultants $0.00 $0.00 $0 00 $0.00 $0.00 $8,460.00 $0.00 $8,480.00
Task 05:Geotechnical .a. $0.00 $000 $0.00 $0.00 "' $0.00 ''$95,509.00 ' $0.00 $95,509.00
Subtask 05015C:HWA1 GeoSciences(Geotech Scope) 50.00 $0.00 $0 00 $0.00 $0.00 $73,009.00 $0.00 $73,009.00
Subtask 0502SC:HWA2 GeoSciences(Supplemental Exploration) $0 00 $0.00 $0.00 $0.00 $0.00 $22,500.00 $0.00 $22,500.00
Task 06:Right-of-Way Plans and Legal Descriptions '111= 1. $12,818.92 $23,012.52 $35,831.44 $3,845.67 $39,677.11 4111$0.00 $0.00 $39,677.11
Subtask 0600:Right-of-Way Plans and Legal Descriptions $12,818.92 $23,012.62 $35,831.44 $3,845.67 $39,677.11 $0.00 $0.00 $39,677.11
Task OT Plans,Specifications and Estimatejam,. ' $99,811 $179,18149 $278,29,943.54._. $308,937.25 900 $0.00 $308,937.25
Subtask 0701:70%Bid Documents $53,045.69 $95,227.62 $148,273.31 $15,913.72 $164,187.03 $0.00 $0.00 $164,187.03
Subtask 0702:95%Bid Documents $30,517.39 $54,784.82 $85,302.21 $9,155.22 $94,457.43 $0.00 $0.00 $94,457.43
Subtask 0703:99%"Proof"Bid Documents $14,094.09 $25,301.70 $39,395.79 $4,228.23 $43,624.02 $0.00 $0.00 $43,624.02
Subtask 0704:Final Bid Documents $2,154.55 $3,867.85 $6,022.40 $646.37 $6,668.77 $0.00 $0.00 $6,668.77
Task 08:Right•of•Way Acquisition- $7,752.46 $13,917.21 1111r$21,669.67 $2,325.74 $23,995.41 $224,409 16 $0.00 $248,404.57
Subtask O801SC:RES Group NW(RW Acquisition) $0.00 $0 00 $0.00 $0.00 $0.00 $224,409 16 $0.00 $224,409.16
Subtask 0802:Engineering Support of Right-of-Way Acquisition 57,752.46 $13,917.21 $21,669.67 $2,325.74 $23,995.41 $0.00 $0.00 $23,995.41
Task EXPO1:Expenses `" _ $0.00 $0.00 1=M1$0.00 $0.00 $0.00 $0.00 $4,519 22 $4,519.22
Subtask EXP01:Work Elements 1-7 $0.00 $0.00 $0.00 $0.00 $0.00 50.00 54,231.72 $4,231.72
Subtask EXP08:Work Element 8 $0.00 $0.00 $0 00 $0.00 $0.00 50 00 $287.50 $287.50
Project Subtotals: $239,611.38 $430,150.35 $669,761.68 $71,883.41 $741,645.09 $381,235.64 $16,119.22 $1,139,000.00
Task MR:Management Reserve Fund $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $61,000.00 $61,000.00
Subtask MR00:Management Reserve Fund $0.00 $0.00 $0 00 $0.00 $0.00 $0.00 $61,000.00 $61,000.00
Project Totals: $239,611.38 $430,150.35 $669,761.68 $71,883.41 $741,645.09 $381,235.64 $77,119.22 $1,200,000.00
1,200,000.00
Va711Washington State Transportation Building
. Department of Thensportation 310 Maple Park Avenue S.E.
P.O.Box 47300
Olympia,WA 98504-7300
360-705-7000
TTY:1-800-833-6388
www.wsdotwa.gov
April 26,2019
Parametrix, Inc.
1019 39th Ave. SE, Suite 100
Puyallup,WA 98374
Subject: Acceptance FYE 2018 ICR—Cognizant Review
Dear Holli Moeini:
We have accepted your firms FYE 2018 Indirect Cost Rate (ICR) of 179.52% (rate
include 0.46%Facilities Cost of Capital) based on the"Cognizant Review"from Clark
Numer, P.S.. This rate will be applicable for WSDOT Agreements and Local Agency
Contracts in Washington only. This rate may be subject to additional review if
considered necessary by WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
Any other entity contracting with your firm is responsible for determining the
acceptability of the ICR.
If you have any questions, feel free to contact our office at(360)705-7019 or via email
consultantratesra wsdot.wa.eov.
Regards;
foive --j441."---
Jonson, Erik
May 1 2019 12:42 PM
cosign
ERIK K. JONSON
Contract Services Manager
EKJ:mya
Acceptance ICR Cognizant Review
Washington State Transportation Building
Iria Department of Transportation 310 Maple Park Avenue S.E.
P.O.Box 47300
Olympia,WA 98504-7300
360-705-7000
TTY:1-800-833-6388
www.wsdot.wa.gov
April 24,2019
Holli Moeini, CFO
Parametrix, Inc.
1019 39th Ave. SE, Suite 100
Puyallup,WA 98374-2215
Dear Ms. Moeini:
We have performed a cognizant review of the audit,and supporting workpapers,of the Parametrix, Inc.
Statement of Direct Labor,Fringe Benefits,and General Overhead for the year ended 1/4/2019 in
accordance with our role as Cognizant Agency as defined in 23 U.S.C. 112(b)(2)(c)and 23 CFR 172.3
and 172.7. Clark Nuber P.S.performed the audit. The CPA represented that the audit was conducted in
accordance with the Government Auditing Standards,as promulgated by the Comptroller General of the
United States of America,and the audit was designed to determine that the indirect cost rate was
established in accordance with Cost Principles contained in the Federal Acquisition Regulation,48 CFR
Part 31. We performed our cognizant review in accordance with the AASHTO Review Program for CPA
Audits of Consulting Engineers'Indirect Cost Rates.
In connection with our cognizant review,nothing carne to our attention that caused us to believe that the
audit,and supporting workpapers for the Statement of Direct Labor,Fringe Benefits, and General
Overhead,and the related Auditor's Reports,we reviewed did not conform in all material respects to the
aforementioned regulations and auditing standards. Accordingly,we recommend acceptance of the
following rates:
Combined/Corporate: 179.06%
Facilities Cost of Capital (FCC): 0.46%
Sincerely,
Schatzie Harvey,CPA
Agreement Compliance Audit
cc: Steve McKerney,Director of Internal Audit
Jeff Tawney,Acting Assistant Director of Internal Audit
Erik Jonson,Contracting Services Manager
File
I�
1
Certification of Final Indirect Costs
Firm Name: Parametrix,Inc.
Indirect Cost Rate Proposal: 179.52%
Date of Proposal Preparation(mm/dd/yyyy): 3/26/2019
Fiscal Period Covered(mm/ddlyyyy to mm/dd/yyyy): FY 2018(12/30/2017-1/4/2019)
I, the undersigned, certify that l have reviewed the proposal to establish final indirect cost rates
for the fiscal period as specified above and to the best of my knowledge and belief:
1.)All costs included in this proposal to establish final indirect cost rates are allowable in
accordance with the cost principles of the Federal Acquisition Regulations(FAR)of title 48,
Code of Federal Regulations(CFR),part 31.
2.) This proposal does not include any costs which are expressly unallowable under the cost
principles of the FAR of 48 CFR 31.
All known material transactions or events that have occurred affecting the firm's ownership,
organization and indirect cost rates have been disclosed.
Signature:c
Name of Certifying Official*(Print): Holli Moeini
Title: Exec.VP and CFO
Date of Certification (mm/dd/yyyy): 4/18/2019
'The"Certifying Official" must be an individual executive or financial officer of the firm at a level
no lower than a Vice President or Chief Financial Officer, or equivalent, who has the authority to
represent the financial information utilized to establish the indirect cost rate for use under Agency
contracts.
Ref. FHWA Directive 4470.1A available on line at:
http://www.fhwa.dot.qov/legsreqs/directives/orders/44701a.htm
0/H Certification; Nov 2010
PARAMETRIX,INC.
Statement of Direct Labor,Fringe Benefits and General Overhead
For the Fiscal Year Ended January 4,2019
General Ledger
Balance for the
Fiscal Year Ended Unallowable Proposed
Description January 4,2019 Expenses Ref. Amount Percent
Direct Labor $ 26,558,375 $ - $ 26,558,375 100.00%
Fringe Benefits:
Vacation,sick leave,holidays 6,568,233 6,568,233 24.73%
Payroll taxes 3,685,870 (67,608) E 3,618,262 13.62%
Medical insurance 3,823,768 3,823,768 14 40%
ESOP retirement plan 5,066,522 5,066,522 19 08%
Total Fringe Benefits 19,144,393 (67,608) 19,076,785 71.83%
General Overhead:
Administrative salaries 8,673,327 (62,321) A 8,611,006 32.42%
Training salaries 538,491 538,491 2.03%
Bonuses/mist salaries 4,919,112 (869,363) B 4,049,749 15.25%
Direct selling salaries 983,969 983,969 3.70%
Bid and proposal salaries 2,552,214 2,552,214 9 61%
Advertising expense 196,525 (196,525) C 0 00%
Direct selling expense 139,867 (54,527) D 85,340 0 32%
Excise and personal property taxes 1,230,156 1,230,156 4.63%
Insurance 685,074 685,074 2.58%
Office rent 3,349,916 3,349,916 12.61%
Office expenses and supplies 268,505 (44,546) F 223,959 0.84%
Staff appreciation/awards 271,539 (261,547) G 9,992 0 04%
Printing,copier/printer supplies 95,462 95,462 0 36%
Telephone 485,117 485,117 1.83%
Depreciation and amortization(including gain/loss on disposal) 1,446,691 (3,333) H 1,443,358 5 43%
Business meals 65,057 (65,057) I 0.00%
Auto expense 461,998 (19,305) 1 442,693 1.67%
Billed in-house autos (362,411) (362,411) -1.36%
Office travel 679,946 (115,040) K 564,906 2.13%
Subscriptions/library material/dues 197,455 (28,552) L,M 168,903 0 64%
Donations 54,062 (54,062) N 000%
Professional licenses 20,284 20,284 0 08%
Postage/couriers/freight 36,097 36,097 0.14%
Training/education 457,802 (35,747) 0 422,055 1 59%
Equipment/supplies 361,937 361,937 1.36%
Billed in-house equipment (285,374) (285,374) -1.07%
Office furniture 40,131 40,131 0.15%
Computer supplies/software 1,794,501 1,794,501 6 76%
Recruiting costs 84,032 (1,701) 0 82,331 0.31%
Payroll/legal/audit 608,938 (439,172) P 169,766 0 64%
Temporary labor 50,333 50,333 0 19%
Consulting services 529,776 (52,500) Q 477,276 1.80%
Bad debts 61,500 (61,500) R 0.00%
Office moving/remodeling 53,255 53,255 0.20%
Utilities/building maintenance 89,001 89,001 0.34%
Interest/bank charges 11,509 (2,325) S 9,184 0.03%
Total General Overhead 30,845,794 (2,367,123) 28,478,671 107.23%
Total Indirect Costs $ 49,990,187 $ (2,434,731) $ 47,555,456 179.06%
Percentage of Direct Labor(Less FCC) 188.23% 179.06%
Facilities cost of capital(FCC) 122,571 T 122,571 0.46%
$ 47,678,027
Percentage of Direct Labor(Includes FCC) 179.52%
See accompanying notes.
-3-
PARAMETRIX,INC.
Statement of Direct Labor,Fringe Benefits and General Overhead(Continued)
For the Fiscal Year Ended January 4,2019
References
A. Labor costs incurred in defense of contract performance issues per 48 CFR 31.205-47(f)(5)(A);Labor Costs incurred in
connection with an acquisition per 48 CFR 31.205-47(f)(2);Collection costs unallowable per 48 CFR 31.205-3.
B. Share value based bonuses unallowable per 48 CFR 31.205-6(i); Limitation on allowability of senior executives
compensation per 48 CFR 31.205-6(p).Personal vehicle use unallowable per 48 CFR 31.205-6(m)(2).Gifts unallowable
per 48 CFR 31.205-13(b).
C. Advertising unallowable per 48 CFR 31.205-1(b); Promotional materials unallowable per 48 CFR 31.205-1(f)(5).
D. Entertainment unallowable per 48 CFR 31.205-14;Alcohol unallowable per 48 CFR 31.205-51;Excess lodging and per
diem unallowable per 48 CFR 31.205-46.
E. Fringe benefits associated with labor deemed unallowable per 48 CFR 31.201-6(a).
F. Gift unallowable per 48 CFR 31.205-13(b).
G. Entertainment unallowable per 48 CFR 31.205-14;Gift unallowable per 48 CFR 31.205-13(b);Alcohol unallowable per
48 CFR 31.205-51.
H. Amortization unallowable per 48 CFR 31-205.49.
I. Entertainment unallowable per 48 CFR 31.205-14;Alcohol unallowable per 48 CFR 31.205-51.
J. Personal vehicle use unallowable per 48 CFR 31.205-6(m)(2).
K. Entertainment unallowable per 48 CFR 31.205-14;Alcohol unallowable per 48 CFR 31.205-51.
L. Prior period cost unallowable per 48 CFR 31.203(g).
M. Dues to social clubs unallowable per 48 CFR 31.205-1(f)(7),31.205-14;Lobbying unallowable per 48 CFR 31.205-22(c).
N. Donations unallowable per 48 CFR 31.205-8.
0. Excess lodging and per diem unallowable per 48 CFR 31.205-46; Entertainment unallowable per 48 CFR 31.205-14.
P. Legal costs incurred in defense of contract performance issues per 48 CFR 31.205-47(f)(5)(A);Collection costs
unallowable per 48 CFR 31.205-3, Direct project costs unallowable per 48 CFR 31.202(a).
Q. Nonallowable public relations and advertising costs per 48 CFR 31.205-1.
R. Bad debt unallowable per 48 CFR 31.205-3.
S. Interest,late fees unallowable per 48 CFR 31.205-20.
T. Cost of money adjustments per 48 CFR 31.205-10(a).
See accompanying notes.
-4-
PARAMETRIX,INC.
Notes to Financial Statement
For the Fiscal Year Ended January 4,2019
Note 7-Continued
The ESOP Plan provides for cash payments on the appraised value of the stock held by the ESOP for the employee upon
termination of employment through a repurchase of shares by the plan or by the Company.The Company obtains
valuations of the Company's stock from a qualified independent valuation consultant at year end,and on intervening dates
coincident with significant issuances or redemptions of shares.The ESOP plan complies with the applicable requirements of
FAR 31.205-6(q).
Note 8-Description of Depreciation and Leasing Policies
Certain assets are purchased or acquired under capitalized leases and depreciated.Other assets are under operating leases
and are considered lease expenses. Both costs are included in the indirect cost pool.The straight-line depreciation method
reflected on the Company's financial statement is also used for the indirect cost rate schedule.Since the financial statement
amounts included in the indirect cost pool are lower than the amounts used for Federal tax purposes,the amounts included
in the indirect cost rate schedule are allowable under FAR 31.205-11(e).
Note 9-Description of Related Party Transactions
Certain employees have personal usage of company vehicles.The value of personal use of vehicles is determined based on
Internal Revenue Code guidelines and included in the employee's taxable wages.Amounts attributable to the personal
usage of company vehicles,excluding executives,totaled$6,413 for 2018 and were disallowed in compliance with FAR
31.205-6(m)(2).
Prior to 2018,the Company assumed a lease as part of an acquisition.The associated building is owned by an employee;
however,the employee has no direct financial interest in the Company.
Note 10-Facilities Capital Cost of Money(FCCM)
The cost of money rate has been calculated in accordance with FAR 31.205-10,using average net book values of equipment
and facilities multiplied by the average treasury rate for the applicable period.Equipment and facilities include furniture
and fixtures,computer equipment,software,vehicles and leasehold improvements.The calculation was made as follows:
Average net book value of corporate assets $ 4,002,319
Average treasury rate 3.0625%
Computed Facilities Capital $ 122,571
Direct labor base $ 26,558,375
Cost of money rate 0.46%
-7-
Exhibit E
Sub-consultant Cost Computations
The CONSULTANT shall not sub-contract for the performance of any work under this AGREEMENT
without prior written permission of the AGENCY. Refer to section VI"Sub-Contracting"of this
AGREEMENT.
See attached Exhibits for the following Sub-consultants:
E-1: RES Group Northwest(Work Element 2.4 Right-of-Way Planning)
E-2: RES Group Northwest(Work Element 8.1 Right-of-Way Acquisition)
E:3: Michael Minor and Associates,LLC. (Work Element 4.1.3 Noise Analysis)
E-4: Cultural Resources Consultants, Inc. (Work Element 4.3 National Historic Preservation Act Compliance)
E-5: HWA GeoSciences, Inc.(Work Element 5.1 Geotechnical Scope of Work)
Agreement Number: AG-C-522
Exhibit E-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1
Exhibit E-1
Subconsultant Cost Computations
Project: Auburn Way South Corridor Improvements
Sub Consultant:RES Group NW(Work Element 2.4 -ROW Planning)
Direct Salary Cost(DSC):
Classification Man Hours = Rate = Cost
Senior ROW Agent 16 X $67.50 $1,080.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
Total DSC = $1,080.00
Overhead(OH Cost--including Salary Additives):
OH Rate x DSC of 48.86 %x$ $1,080.00 $527.69
Fixed Fee(FF):
FF Rate x DSC of 29 %x$ $1,080.00 $313.20
Reimbursables:
Preliminary Funding Estimate $17,000.00
Preliminary Title Reports $11,600.00
$28,600.00
Subconsultants:
Grand Total $30,520.96
RES Group Northwest Date: 3/9/2020
Agreement Number:
WSDOT Form 140-089 EF Exhibit E Page 1 of 1
� Washington State Transportation Building
1I/ De artment of Trans ortation 310 Maple Park Avenue S.E.
P P P.O.Box 47300
Olympia,WA 98504-7300
360-705-7000
TTY: 1-800-833-6388
www.wsdot.wa.gov
June 5, 2019
RES Group NW, LLC
624 S Lander Street#202
Seattle, WA 98134
Subject: Acceptance FYE 2018 ICR—Risk Assessment Review
Dear Tim Davis:
Based on Washington State Department of Transportation's (WSDOT) Risk
Assessment review of your Indirect Cost Rate(ICR), we have accepted your proposed
FYE 2018 ICR of 48.86% of direct labor. This rate will be applicable for WSDOT
Agreements and Local Agency Contracts in Washington only. This rate may be subject
to additional review if considered necessary by WSDOT. Your ICR must be updated on
an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at(360)705-7019 or via email
consultantratesa,wsdot.wa.2ov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
Acceptance ICR Audit Office Review
Exhibit E-2
Subconsultant Cost Computations
Project: Auburn Way South Corridor Improvements
Sub Consultant:RES Group NW(Work Element 8.1-RW Acquisition)
Direct Salary Cost(DSC):
Classification Man Hours = Rate = Cost
Senior ROW Agent 1,218 X $67.50 $82,215.00
208 X $67.50 $14,040.00
60 X $67.50 $4,050.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
Total DSC = $100,305.0000
Overhead(OH Cost--including Salary Additives):
OH Rate x DSC of 48.86 %x$ $100,305.00 $49,009.02
Fixed Fee(FF):
FF Rate x DSC of 29 %x$ $100,305.00 $29,088.45
Reimbursables:
Appraisal Reports $28,000.00
Appraisal Reviews $16,000.00
Mileage $2,000.00
$46,000.00
Subconsultants:
Grand Total $224,409.16
RES Group Northwest Date: 3/9/2020
Agreement Number:
WSDOT Form 140-089 EF Exhibit E Page 1 of 1
VIIWashington State Transportation Building
Department of Transportation 310 Maple Park Avenue S.E.
P.O.Box 47300
Olympia,WA 98504-7300
360-705-7000
TTY:1-800-833-6388
www.wsdot.wa.gov
June 5, 2019
RES Group NW, LLC
624 S Lander Street#202
Seattle, WA 98134
Subject: Acceptance FYE 2018 ICR—Risk Assessment Review
Dear Tim Davis:
Based on Washington State Department of Transportation's (WSDOT) Risk
Assessment review of your Indirect Cost Rate (ICR), we have accepted your proposed
FYE 2018 ICR of 48.86% of direct labor. This rate will be applicable for WSDOT
Agreements and Local Agency Contracts in Washington only. This rate may be subject
to additional review if considered necessary by WSDOT. Your ICR must be updated on
an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at(360)705-7019 or via email
consultant ra tesawsdot.wa.2ov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
Acceptance ICR Audit Office Review
Exhibit E-3
Subconsultant Cost Computations
Project: Auburn Way South Corridor Improvements
Sub Consultant:Michael Minor&Associates,Inc.
Direct Salary Cost(DSC):
Classification Man Hours = Rate = Cost
Principal 50 X $62.22 $3,111.00
Engineer 108 X $48.00 $5,184.00
Traffic Technical 9 X $38.00 $342.00
CAD Graphics and Editing 18 X $33.00 $594.00
X $0.00
X $0.00
X $0.00_
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
Total DSC = $9,231.00
Overhead(OH Cost--including Salary Additives):
OH Rate x DSC of 1.10 %x$ $9,231.00 $10,154.10
Fixed Fee(FF):
FF Rate x DSC of 30 %x$ $9,231.00 $2,769.30
Reimbursables:
Mileage $182.12
Subconsultants:
Grand Total $22,336.52
Michael Minor&Associates, Inc. Date: 3/9/2020
Agreement Number:
WSDOT Form 140-089 EF Exhibit E Page 1 of 1
��// Washington State Transportation Building
�I/ Department of Transportation 310 Maple Park Avenue S.E.
P P P.O.Box 47300
Olympia,WA 98504-7300
360-705-7000
TTY:1-800-833-6388
www.wsdot.wa.gov
February 7,2019 •
Michael Minor,Owner
Michael Minor&Associates,Inc.
4923 SE 36'''Ave
Portland OR,97202-4I26
Re: Michael Minor&Associates, Inc.
Safe Harbor Indirect Cost Rate Extension
Dear Mr.Minor:
Washington State has received approval from our local Federal Highway Administration(FHWA)
Division to continue administering the"safe harbor"indirect cost rate program on engineering and design
related service contracts,as well as for Local Public Agency projects.
We completed our risk assessment for Michael Minor&Associates, Inc. in September 2016. Our
assessment was conducted based on the documentation provided by the firm. The reviewed data included,
but was not limited to,a description of the company,basis of accounting,accounting system and the basis
of indirect costs. Based on our review, we found the firm eligible to use the Safe Harbor rate. Michael
Minor&Associates opted to use the Safe Harbor rate,rather than provide a FAR-compliant rate.
Based on further review and discussion with the firm,we are issuing an extension of the Safe Harbor
Indirect Cost Rate of 110%of direct labor with a field rate,where applicable,of 80%of direct labor for
Michael Minor&Associates.
Michael Minor&Associates has agreed to improve Internal Controls and timekeeping processes in order
to be able to develop an Indirect Cost Rate Schedule in the future in accordance with the Federal
Acquisition Regulations(FAR),Subpart 31. The WSDOT Internal Audit Office has provided guidance
and information related to FARs and the AASHTO Audit Guide. You may use the Safe Harbor Rate of
110%,or 80%for field office situations, for agreements entered into prior to June 30, 2020. For
agreements entered into after this date,please contact the WSDOT Consultant Services Office(CSO)or
our office for guidance.
The Safe Harbor Rate will not be subject to audit. Please coordinate with CSO or your Local Programs
contact if you have questions about when to apply the Safe Harbor rate to your agreement.
If you have any questions,please contact me,Jeri Sivertson,or Steve McKerney at(360)705-7003.
Sincere
Schatzie Harvey
Agreement Compliance Audit Manager
cc: Steve McKerney,Director of Internal Audit
Jeri Sivertson,Assistant Director of Internal Audit
Larry Schofield,MS 47323
File
Exhibit E-4
Subconsultant Cost Computations
Project: Auburn Way South Corridor Improvements
Sub Consultant:Cultural Resource Consultants
Direct Salary Cost(DSC):
Classification Man Hours = Rate = Cost
Principal Investigator 4 X $56.28 $225.12
Projects Manager 3 X $41.20 $123.60
Project Archaeologist I 32 X $43.88 $1,404.16
Project Archaeologist II 0 X $35.45 $0.00
Project Archaeologist III 40 X $27.50 $1,100.00
Field Archaeologist I 9 X $23.50 $211.50
Field Archaeologist II 0 X $19.57 $0.00
Field Archaeologist III 0 X $18.54 $0.00
Historic Architect 12 X $54.03 $648.36
Office Manager 3 X $40.43 $121.29
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
Total DSC = $3,834.03
Overhead(OH Cost--including Salary Additives):
OH Rate x DSC of 88.11 %x$ $3,834.03 $3,378.16
Fixed Fee(FF):
FF Rate x DSC of 30 %x$ $3,834.03 $1,150.21
Reimbursables:
Photo&Graphic Supplies $4.80
Per Diem $92.80
Mileage
$97.60
Subconsultants:
Grand Total $8,460.00
Cultural Resource Consultants Date: 3/10/2020
Agreement Number:
WSDOT Form 140-089 EF Exhibit E Page 1 of 1
Adak
Washington State Transportation Building
1 Department of Transportation 310 Maple Park Avenue S.E.
v
P.O.Box 47300
Olympia,WA 98504-7300
360-705-7000
TTY: 1-800-833-6388
www.wsdot.wa.gov
August 15, 2019
Northwest Heritage Consultants, LLC
1416 NW 46th Street, Suite 105
Seattle, WA 98107
Subject: Acceptance FYE 2018 ICR—Audit Office Review
Dear Teresa Peterson:
Transmitted herewith is the WSDOT Audit Office's memo of"Acceptance" of your
firm's FYE 2018 Indirect Cost Rate(ICR) of 88.11% of direct labor. This rate will be
applicable for WSDOT Agreements and Local Agency Contracts in Washington only.
This rate may be subject to additional review if considered necessary by WSDOT. Your
ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
con s u ltantrates(a)wsdot.wa.Eov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
Acceptance ICR Audit Office Re%ic%c
Exhibit E-5
Subconsultant Cost Computations
Project: Auburn Way South Corridor Improvements
Sub Consultant:HWA GeoSciences,Inc.
Direct Salary Cost(DSC):
Classification Man Hours = Rate = Cost
Principal 10 X $82.00 $820.00
Engineer IV 75 X $70.00 $5,250.00
Engineer II 126 X $38.00 $4,788.00
Geologist III 72 X $34.00 $2,448.00
Geologist III 24 X $30.00 $720.00
CAD 10 X $28.00 $280.00
Clerical 6 X $25.00
$150.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
X $0.00
Total DSC = $14,456.00
Overhead(OH Cost--including Salary Additives):
OH Rate x DSC of 175.44 %x$ $14,456.00 $25,362
Fixed Fee(FF):
FF Rate x DSC of 30 %x$ $14,456.00
$4,337
Reimbursables:
Mileage $650
Drilling Subcontractor $18,000
Pavement Coring $480.0
Traffic Control $6,000
Laboratory Testing $3,725
$28,855
Subconsultants:
Estimated Direct Expenses:
Total
$28,855
Grand Total $73,009
HWA GeoSciences, Inc. Date: 3/4/2020
Agreement Number:
WSDOT Form 140-089 EF Exhibit E Page 1 of 1
Aft
Wim
Washington State Transportation Building
310 Maple Park
Department of Transportation P.O.Box 4 300 Avenue S.E.
Olympia,WA 98504-7300
360-705-7000
TTY:1-800-833-6388
www.wsdot.wa.gov
June 18, 2019
HWA GeoSciences, Inc.
21312 30th Drive SE, Suite 110
Bothell, WA 98021
Subject: Acceptance FYE 2018 ICR—CPA Report
Dear Vasiliy Babko:
We have accepted your firms FYE 2018 Indirect Cost Rate (ICR) of 175.44%of direct
labor(rate includes 0.39%Facilities Capital Cost of Money)based on the"Independent
CPA Report," prepared by T-Max CPA. This rate will be applicable for WSDOT
Agreements and Local Agency Contracts in Washington only. This rate may be subject
to additional review if considered necessary by WSDOT. Your ICR must be updated on
an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consulta ntrates(a�wsdot.wa.2ov.
Regards;
Jonson,Erik
fate--14"1"---- Jun 19 2019 1:04 PM
cosign
ERIK K. JONSON
Contract Services Manager
EKJ:ah
Acceptance ICR CPA Report
HVA GEOSCIENCES,INC.
STATEMENT OF DIRECT LABOR,FRINGE BENEFITS,AND GENERAL OVERHEAD
FOR THE YEAR ENDED DECEMBER 31,2018
GL Account Unallowable Total %of Direct
Description Balance Costs 1.".A It Ref Proposed Labor
Direct Labor $ 1,318,494 $ - $ 1,318,494
Fringe Benefits:
Bonuses $ 86,395 $ - $ 86,395
PTO 276,310 - 276,310
401 k 69,052 - 69,052
Employee group insurance 183,329 - 183,329
Workers'comp 6,574 - 6,574
Payroll taxes 169,173 (1,361) (1) 167,812
Other employee benefits 5,062 - 5,062
Total Fringe Benefits $ 795,895 $ (1,361) $ 794,534 60 26%
General Overhead:
Indirect labor $ 657,070 $ (30,216) (2) $ 626,854
Bid and proposals 64,771 - 64,771
Automobile expense 19,491 - 19,491
Advertismg and marketing 34,750 (34,750) (2) -
Bank service charges 2,638 - 2,638
Contributions 1,095 (1,095) (3) -
Computer and software expenses 107,268 - 107,268
Depreciation and amortization 42,048 - 42,048
Dues and subscriptions 5,155 - 5,155
Insurance 103,347 - 103,347
Interest 18,585 (18,585) (4)(5) -
Maintenance and repairs 11,834 - 11,834
Meals and entertainment 3,712 (184) (6) 3,528
Office supplies and postage 18,752 (26) (7) 18,726
Printing 17,852 - 17,852
Professional fees 59,938 (1,215) (8) 58,723
Seminars and professional education 29,507 (2,073) (6)(9)(10) 27,434
Supplies 45,184 - 45,184
Rent and utilities 260,805 - 260,805
Taxes and licenses 165,185 (81,400) (5)(l1) 83,785
Telecommunications 44,086 (34) (5) 44,052
Travel 9,164 (1,449) (6X9)(10) 7,715
Recovery (24,376) (13,313) (12) (37,689)
Total General Overhead $ 1.697,861 $ (184,340) $ I.513,52 I 114.79%
Total Fringe Benefits and General Overhead $ 2.493.756 $ (185.7011 $ 2.308 055 175.(15°%
Facilities Capital Cost of Money(FCCM) $ 5.1 1 1 0.39%
See notes to the indirect cost statement
Page 13
I
HWA GEOSCIENCES,INC.
DESCRIPTION OF FAR REFERENCES
FOR THE YEAR ENDED DECEMBER 31,2018
(1) 31 201-6(a)Accounting for unallowable costs-When an unallowable cost is mcurred,its directly associated costs are also unallowable
(2) 31 205-1(f)(1)Public relations and advertismg costs-All public relations and advertising costs whose primary purpose is to promote the
sale of products or services by stimulating interest in a product or product line,or by disseminating messages calling favorable attention to
the contractor for purposes of enhancing the company image to sell the company's products or services are unallowable.
(3) 31.205-8 Contributions or donations-Contributions or donations,including cash,property and services,regardless of recipient,are
unallowable.
(4) 31 205-20-Interest and other financial costs-Interest on borrowings(however represented)are unallowable.
(5) 31.205-15(a)Fines,penalties,and=charging costs-Costs of fines and penalties resulting from violations of,or failure of the contractor to
comply with,Federal,State,local,or foreign laws and regulations,are unallowable
(6) 31 205-14 Entertainment costs—Costs of amusement,diversions,social activities,and any directly associated costs such as tickets to shows
or sports events,meals,lodging,rentals,transportation,and gratuities are unallowable.
(7) 31 205-13(b)Employee morale,health,welfare,food service,and dormitory costs and credits-Costs of gifts are unallowable
(8) 31.202(a)Direct costs-Direct costs of the contract shall be charged directly to the contract
(9) 31 201-2(d)Determining allowability-Costs not supported with documentation are unallowable
(10)31.205-51 Costs of alcoholic beverages-Costs of alcoholic beverages are unallowable
(11)31 205-41(b)(7)Taxes-Income tax accruals designed to account for the tax effects of differences between taxable income and pretax
income as reflected by the books of account and financial statements are unallowable
(12)31.201-1(a)Composition of total costs-Costs unrelated to labor based contracts should be eliminated from the overhead calculation
Page I 4
Exhibit F
Title VI Assurances
During the performance of this AGREEMENT,the CONSULTANT,for itself, its assignees,and successors
in interest agrees as follows:
1. Compliance with Regulations:The CONSULTANT shall comply with the Regulations relative to non-
discrimination in federally assisted programs of the AGENCY,Title 49,Code of Federal Regulations,
Part 21, as they may be amended from time to time(hereinafter referred to as the"REGULATIONS"),
which are herein incorporated by reference and made a part of this AGREEMENT.
2. Non-discrimination:The CONSULTANT,with regard to the work performed during this AGREEMENT,
shall not discriminate on the grounds of race,color, sex, or national origin in the selection and retention
of sub-consultants, including procurement of materials and leases of equipment.The CONSULTANT
shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the
REGULATIONS, including employment practices when this AGREEMENT covers a program set forth
in Appendix B of the REGULATIONS.
3. Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations
either by competitive bidding or negotiations made by the CONSULTANT for work to be performed
under a sub-contract, including procurement of materials or leases of equipment,each potential sub-
consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT's obligations under
this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race,color,
sex,or national origin.
4. Information and Reports:The CONSULTANT shall provide all information and reports required by the
REGULATIONS or directives issued pursuant thereto,and shall permit access to its books,records,
accounts,other sources of information,and its facilities as may be determined by the AGENCY,the
STATE,or the Federal Highway Administration(FHWA)to be pertinent to ascertain compliance with such
REGULATIONS,orders and instructions. Where any information required of a CONSULTANT is in the
exclusive possession of another who fails or refuses to furnish this information,the CONSULTANT shall
so certify to the AGENCY,the STATE,or the FHWA as appropriate,and shall set forth what efforts it has
made to obtain the information.
5. Sanctions for Non-compliance: In the event of the CONSULTANT's non-compliance with the non-
discrimination provisions of this AGREEMENT,the AGENCY shall impose such AGREEMENT sanctions
as it,the STATE, or the FHWA may determine to be appropriate, including, but not limited to:
• Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT
complies,and/or;
• Cancellation,termination,or suspension of this AGREEMENT, in whole or in part.
6. Incorporation of Provisions:The CONSULTANT shall include the provisions of paragraphs(1)through
(5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the
REGULATIONS,or directives issued pursuant thereto.The CONSULTANT shall take such action with
respect to any sub-consultant or procurement as the STATE,the AGENCY, or FHWA may direct as a means
of enforcing such provisions including sanctions for non-compliance.
Provided,however,that in the event a CONSULTANT becomes involved in, or is threatened with,
litigation with a sub-consultant or supplier as a result of such direction,the CONSULTANT may request
the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in
addition,the CONSULTANT may request the United States enter into such litigation to protect the interests
of the United States. Agreement Number: AG-C-522
Exhibit F-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1
Exhibit G
Certification Documents
Exhibit G-1(a) Certification of Consultant
Exhibit G-1(b) Certification of Agency
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters -
Primary Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G-4 Certificate of Current Cost or Pricing Data
Agreement Number:
Exhibit G-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1
Exhibit G-1(a) Certification of Consultant
1 hereby certify that I am the and duly authorized representative of the firm of
Parametrix,Inc.
whose address is
1019 39th Avenue SE, Suite 100,Puyallup,WA 98374
and that neither the above firm nor I have:
a) Employed or retained for a commission,percentage, brokerage,contingent fee,or other consideration,
any firm or person(other than a bona fide employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b) Agreed, as an express or implied condition for obtaining this contract,to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT; or
c) Paid,or agreed to pay,to any firm,organization or person(other than a bona fide employee working solely
for me or the above CONSULTANT)any fee,contribution,donation,or consideration of any kind for,or in
connection with, procuring or carrying out this AGREEMENT;except as hereby expressly stated(if any);
I acknowledge that this certificate is to be furnished to the Washington State Department of Transportation
and the Federal Highway Administration, U.S. Department of Transportation in connection with this
AGREEMENT involving participation of Federal-aid highway funds,and is subject to applicable State and
Federal laws, both criminal and civil.
Parametrix,Inc.
Consultant(Firm Name)
4/14/2020
Signature(Authorized Official of Consultant) Date
Agreement Number:
Exhibit G-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1
Exhibit G-1(b) Certification of Agency
I hereby certify that I am the:
❑� Other
of the City of Auburn , and Parametrix, Inc.
or its representative has not been required. directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
a) Employ or retain, or agree to employ to retain, any firm or person; or
b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration
of any kind;except as hereby expressly stated (if any):
I acknowledge that this certificate is to be furnished to the Washington State Department of Transportation
and the Federal Highway Administration, U.S. Department of Transportation, in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Signature Date
Agreement Number:
Exhibit G-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1
Exhibit G-2 Certification Regarding Debarment, Suspension and Other
Responsibility Matters - Primary Covered Transactions
I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B. Have not within a three (3)year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under
a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b)
of this certification; and
D. Have not within a three (3)year period preceding this application/proposal had one or more public
transactions (Federal, State and local) terminated for cause or default.
II. Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Parametrix, Inc.
Consultant(Firm Name)
4/14/2020
Signature(Authorized Official of Consultant) Date
Agreement Number:
Exhibit G-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds
for Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment,
or modification of Federal contract, grant, loan or cooperative AGREEMENT.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit
Standard Form - LLL, '`Disclosure Form to Report Lobbying," in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000.00. and not more than $100.000.00,
for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier sub-contracts, which exceed $100,000,
and that all such sub-recipients shall certify and disclose accordingly.
Parametrix, Inc.
Consultant(Firm Name)
4/14/2020
Si nature(Authorized Official of Consultant) Date
a
Agreement Number:
Exhibit G-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1
Exhibit G-4 Certificate of Current Cost or Pricing Data
This is to certify that,to the best of my knowledge and belief,the cost or pricing data(as defined in section
2.101 of the Federal Acquisition Regulation(FAR)and required under FAR subsection 15.403-4)submitted,
either actually or by specific identification in writing,to the Contracting Officer or to the Contracting Officer's
representative in support of Auburn Way South Corridor Improvements ' are accurate,complete,and current
as of March 10,2020 �`•
This certification includes the cost or pricing data supporting any advance AGREEMENT's and forward pricing
rate AGREEMENT's between the offer or and the Government that are part of the proposal.
Firm: Parametrix,Inc.
4/14/2020
gnature Title
Date of Execution***:
*Identify the proposal,quotation,request for pricing adjustment,or other submission involved,giving the appropriate identifying number(e.g.project title.)
**Insert the day,month,and year,when price negotiations were concluded and price AGREEMENT was reached.
***Insert the day,month,and year,of signing,which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Agreement Number: AG-C-522
Exhibit G-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1
Exhibit H
Liability Insurance Increase
To Be Used Only If Insurance Requirements Are Increased
The professional liability limit of the CONSULTANT to the AGENCY identified in Section XII, Legal Relations
and Insurance of this Agreement is amended to $N/A .
The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the
amount of$N/A .
Such insurance coverage shall be evidenced by one of the following methods:
• Certificate of Insurance.
• Self-insurance through an irrevocable Letter of Credit from a qualified financial institution.
Self-insurance through documentation of a separate fund established exclusively for the payment of professional
liability claims, including claim amounts already reserved against the fund, safeguards established for payment
from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for
those funds.
Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed
$1 million per occurrence or the value of the contract,whichever is greater, then justification shall be submitted
to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit.
If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional
professional liability insurance required.
Notes: Cost of added insurance requirements: $N/A
• Include all costs, fee increase, premiums.
• This cost shall not be billed against an FHWA funded project.
• For final contracts, include this exhibit.
Agreement Number: AG-C-522
Exhibit H-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 1
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s) is Identified by Agency's Project Manager
At the first indication of potential consultant design error(s),the first step in the process is for the Agency's
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s). For federally funded projects,the Region Local Programs Engineer should be informed and
involved in these procedures. (Note:The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager,who has not been as directly involved in the project,
to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s)and the magnitude of the alleged error(s),and with the
Director of Public Works or Agency Engineer's concurrence,the project manager obtains more detailed
documentation than is normally required on the project. Examples include: all decisions and descriptions
of work;photographs,records of labor,materials and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further,the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s)and the magnitude of the alleged
error(s).The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manager and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s) issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s)with the consultant have been completed regarding the consultant's alleged design
error(s),there are three possible scenarios:
• It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
• It is determined via mutual agreement that a consultant design error(s)occurred. If this is the case,
then the Director of Public Works or Agency Engineer,or their representatives,negotiate a settlement
with the consultant.The settlement would be paid to the agency or the amount would be reduced from
the consultant's agreement with the agency for the services on the project in which the design error
took place.The agency is to provide LP,through the Region Local Programs Engineer,a summary
of the settlement for review and to make adjustments, if any,as to how the settlement affects federal
reimbursements.No further action is required.
• There is not a mutual agreement regarding the alleged consultant design error(s).The consultant may
request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
counsel, is not able to reach mutual agreement with the consultant,proceed to Step 5.
Agreement Number: AG-C-522
Exhibit 1-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 1 of 2
Step 5 Forward Documents to Local Programs
For federally funded projects all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s),and attempt
to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General's Office
for legal interpretation. LP will also identify how the alleged error(s)affects eligibility of project costs
for federal reimbursement.
• If mutual agreement is reached,the agency and consultant adjust the scope of work and costs
to reflect the agreed upon resolution. LP, in consultation with FHWA,will identify the amount
of federal participation in the agreed upon resolution of the issue.
• If mutual agreement is not reached,the agency and consultant may seek settlement by arbitration
or by litigation.
Agreement Number: AG-C-522
Exhibit I-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 2 of 2
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s)on a consultant agreement.The following
procedures should only be utilized on consultant claims greater than$1,000. If the consultant's claim(s)are a total
of$1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement's scope of work,they may be entitled to a claim.The first step that must be completed
is the request for consideration of the claim to the Agency's project manager.
The consultant's claim must outline the following:
• Summation of hours by classification for each firm that is included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Timeframe of the additional work that was outside of the project scope;
• Summary of direct labor dollars, overhead costs,profit and reimbursable costs associated with
the additional work; and
• Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation
After the consultant has completed step 1,the next step in the process is to forward the request to the
Agency's project manager.The project manager will review the consultant's claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project's funding,forward a copy of the consultant's claim and the Agency's
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation,payment will need to be from
agency funds.
If the Agency project manager,Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA(if applicable)agree with the consultant's claim, send a request memo, including
backup documentation to the consultant to either supplement the agreement,or create a new agreement
for the claim.After the request has been approved,the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for
the agreement is subject to audit.No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant's claim,proceed to step 3 of the procedures.
Agreement Number: AG-C-522
Exhibit J-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 09/01/2020 Page 1 of 2
Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s)
If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
• Copy of information supplied by the consultant regarding the claim;
• Agency's summation of hours by classification for each firm that should be included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associated
with the additional work;
• Explanation regarding those areas in which the Agency does/does not agree with the consultant's
claim(s);
• Explanation to describe what has been instituted to preclude future consultant claim(s); and
• Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove
the claim, or portions thereof, which may include getting Agency Council or Commission approval (as
appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain
concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim
is not eligible for federal participation, payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final
decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s)
and rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim. Inform the consultant that the final payment for the agreement is subject to audit.
Agreement Number: AG-C-522
Exhibit J-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 2 of 2
-
I
1