The URL can be used to link to this page

Home My WebLink About05-11-2020 Minutes City Council Study Session Community * Wellness Special Focus Area CITY OF * * May 11, 2020 - 5:30 PM Virtual MINUTES Watch the meeting LIVE! WASHINGTON Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I. CALL TO ORDER Deputy Mayor DaCorsi called the meeting to order at 5:30 p.m. in the Council Chambers of Auburn City Hall, 25 West Main Street in Auburn. II. Virtual Participation Link A. Virtual Participation Link The City Council Meeting was held virtually in the Council Chambers. B. Roll Call Councilmembers virtually present: Deputy Mayor Claude DaCorsi, Bob Baggett, Larry Brown, James Jeyaraj and Chris Stearns. Councilmember Robyn Mulenga and Councilmember Yolanda Trout-Manuel arrived at 5:31 p.m. Mayor Nancy Backus and the following department directors and staff members were present: Outreach Program Administrator Kent Hay, Director of Information and Technology David Travis, Innovation and Technical Support Specialist Danika Olson, Chief of Police Dan O'Neil and City Clerk Shawn Campbell. The following department directors and staff members attended the meeting virtually: Senior City Staff Attorney Harry Boesche,Assistant Information and Technology Director Ashley Riggs, Director of Finance Jamie Thomas, Assistant Finance Director Kevin Fuhrer, Director of Parks,Arts, and Recreation Daryl Faber, Director of Community Development Jeff Tate, Director of Human Resources and Risk Management Candis Martinson, Human Services Manager Joy Scott and Director of Public Works Ingrid Gaub. III. NEW BUSINESS A. Council Rules of Procedure (RECOMMENDED ACTION: Move to extend the suspension of Council Rules of Procedure 3.1(H), 4.1, 10.1, 11.2(B)and 16.1 that were amended on April 6, 2020 during the City Council Meeting through June 2, 2020 and allow the virtual and telephonic participation in Council meetings.) Page 1 of 4 Mayor Backus explained the motion to extend the suspension of Council Rules of Procedure 3.1(H), 4.1, 10.1, 11.2(B)and 16.1 that were amended on April 6, 2020 during the City Council Meeting through June 2, 2020 and allow the virtual and telephonic participation in Council meetings. Deputy Mayor DaCorsi moved and Councilmember Trout-Manuel seconded to extend the suspension of Council Rules of Procedure 3.1(H), 4.1, 10.1, 11.2(B)and 16.1. MOTION CARRIED UNANIMOUSLY. 7-0 IV. ANNOUNCEMENTS, PROCLAMATIONS,AND PRESENTATIONS A. National Police Week& Peace Officers Memorial Day Proclamation Mayor Backus to proclaim May 10-16, 2020 as National Police Week and observe May 13, 2020 as National Peace Officers Memorial Day in the City of Auburn Mayor Backus read and proclaimed May 10-16, 2020 as National Police Week and May 13, 2020 as National Peace Officers Memorial Day in the City of Auburn. V. AGENDA ITEMS FOR COUNCIL DISCUSSION A. Ordinance No. 6774 (Thomas)(20 Minutes) An Ordinance providing for the issuance of one or more series of Utility System Revenue and Refunding Bonds Assistant Director Fuhrer explained that the City works with Pacifica Law Group for Bond Issues and introduced Partner Deanna Gregory. Ms. Gregory provided Council with an overview of municipal debt financing and the debt issuance process. She also reviewed the type of municipal financing, types of debt, legal requirements and key transaction milestones. Assistant Director Fuhrer shared the types of projects that would be funded with the bond revenue. He explained the current variability in the market and the potential cost savings. He thanked the Bond Counsel, Finance team and the Public Works team for their work on the rating document. Council discussed the impact the pandemic has had on the market, the amount of bonding revenue and requested a copy of Assistant Director Fuhrer's presentation. Page 2 of 4 B. Interlocal Agreements for Homelessness Assistance (Backus)(15 Minutes) Mayor Backus introduced Outreach Program Administrator Kent Hay, who is working on the homelessness issues in the City. Administrator Hay provided Council with his background and experience. He explained his philosophy on his job and how he plans to help with homelessness in Auburn. He explained the purpose of the two interlocal agreements and the ways this will help him serve the homeless population in Auburn. Council discussed how Administrator Hay is being received in the community and the type of demographic information being collected. C. Parks,Arts and Recreation Covid Update (Faber)(20 Minutes) Presentation of past actions and recovery planning as it relates to Parks,Arts and Recreation and Covid-19 restrictions Director Faber provided Council with an update to the Parks Arts and Recreation Department during the COVI D-19 Pandemic. He provided Council with a timeline for the COVI D-19 closures, the various programs available to vulnerable seniors, outreach to participants, event cancellations and the timeline and approach for reopening parks and recreational facilities. Council discussed how social distancing will work at the Auburn Avenue Theater and confirmed with Director Faber that there will not be an opening ceremony for the Farmer's Market due to social distancing guidelines. VI. COMMUNITY WELLNESS DISCUSSION ITEMS A. Overview of the 2021/2022 Human Services Grant Funding Application and Review Process (Tate)(10 Minutes) Councilmember Trout-Manuel presided over this section of the meeting. Manager Scott provided Council with an overview of the 2021-2022 Human Services Grant Funding. She discussed the difference between the Human Service general funds and the Community Development Block Grant(CDBG)funds, the application process for Human Services funding, the outreach prior to the application cycle, the technical assistance and support provided, number of applications received and the application review timeline. Council requested a list of agencies that are currently being funded. Page 3 of 4 B. Status of Human Service Agencies Amidst COVI D Pandemic (Tate)(10 Minutes) Staff to provide a status report of how Human Service agencies are performing and coping during the COVID-19 pandemic Manager Scott reviewed the Human Services Program, the impacts of COVI D-19 on local agencies and City staff and regional efforts to assist providers during COVID-19. Council discussed the requirements needed for funding, the cost of increasing capacity and the ability of agencies to become more virtual. C. Overview of CDBG CV Federal Funds (Tate)(30 Minutes) Staff to provide an overview of the process and restrictions related to allocating CDBG CV funds Manager Scott provided Council with the background of the Coronavirus Aid, Relief and Economic Security Act(CARES Act) Grant funding. She shared the comparison between regular Community Development Block Grant (CDBG)funds and the CARES Act CDBG funds, she provided a timeline for the CDBG-CV funding deployment, the staff implementation considerations, the opportunities for distribution of funding and the timeline for the CDBG-CV funding Action Plan amendment. Council discussed using funds to assist residents that are already homeless to help protect them from contacting the coronavirus and mobile testing locations. VII. OTHER DISCUSSION ITEMS There were no other discussion items. VIII.ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:00 p.m. APPROVED this 1st day of June, 2020. O1 M� ��s�s �� C '2'- \ CLAUDE ORSI, DEPUTY MAYOR Shawn Campbell, City Clerkc Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.aubumwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 4 of 4