Loading...
HomeMy WebLinkAboutCP1901 Contract No. 20-05 Auburn Way S Curve Safety Improvements - Poplar Street CITY OF AUBURN PUBLIC WORKS DEPARTMENT ADDENDUM NO. 1 DATE: June 23, 2020 Project Number CP1901, Contract No. 20-05 Auburn Way S Curve Safety Improvements — Poplar Street Bid Opening Date: June 30, 2020 11:00 AM PT The following revisions, additions, and/or deletions are hereby made a part of the specifications and plans of the above-named contract and shall be taken into consideration by the bidder in submitting their bid: BID PROPOSAL PACKAGE: NO CHANGES CONTRACT PROVISIONS: 1. REVISE the entire Section 1-02.9 (Delivery of Proposal) to read: (May 2020 City of Auburn GSP) Delete this section and replace it with the following: The City will not consider proposals it receives after the time fixed for opening bids as specified in Section 1-02.12 (Public Opening of Proposals). Executed "Bid Proposal Package" documents shall be submitted in a sealed envelope provided by the Bidder and hand delivered to the City's Drop Box located outside of the main entrance of City Hall at the following address: City of Auburn — Office of the City Clerk 25 West Main Street Auburn, WA 98001-4998 The Drop Box hours for Bid Proposal Submittals will be available from 8:00 am to 11:00 am the day of the bid opening. Bid proposals placed in the Drop Box after 11:00 am on the bid opening will be deemed non-responsive and will not be opened or considered. Any supplemental items identified in Section 1-02.9 (Delivery of Proposal) that may be submitted within 48 hours after delivery of the Bid Proposal will be collected at 11 :00 am, two (2) working days following the bid opening. The Drop Box will have a sign on the top and front that is marked CP1929, Lea Hill AC Watermain Reconstruction Project. The sealed Bid Proposal Package envelope shall be plainly marked with the Bidder's firm name, return address and telephone number, and in the lower left hand corner marked with "Sealed Bid for Project CP1929, Lea Hill AC Watermain Reconstruction Project; opening 11:00 AM PT on June 23, 2020". Proposals may also be sent by mail. Mailed proposals shall be sealed in a second envelope, also addressed and marked as stated above. If the mail option is chosen, it is the Contractor's sole responsibility to ensure that the City receives the Proposal prior to the specified Bid Opening date and time. Proposals received after the specified Bid Opening date and time will be deemed non- responsive and will not be opened or considered. 2. REVISE the entire Section 1-02.12 (Public Opening of Proposals) to read: (May 2020 City of Auburn GSP) Supplement the Section with the following: Per the Governor's Emergency Proclamation 20-28, the City of Auburn is prohibited from holding in-person meetings at this time. City of Auburn Bid Openings will be held virtually and telephonically. To attend the Bid Opening virtually, please click the link or enter the Webinar ID into the Zoom app or call into the meeting at the phone number listed below. The link to the Virtual Meeting or phone number to listen to the Bid Opening for this project is: Please click the link below to join the webinar: https://zoom.us/j/97020376166 Or join by Telephone by dialing: 253 215 8782 or 877 853 5257 (Toll Free) Webinar ID: 970 2037 6166 International numbers available: https://zoom.us/u/aJ9Xn6000 3. REVISE the first paragraph in Section 9-29.7(3) (Intelligent Transportation Systems) to read: "The sign shall be a dynamic curve warning sign, powered by AC 110V: • One each with a display of a W1 1L W1-2L curve warning sign;" CONTRACT PLANS: NO CHANGES By signing the space provided in the "Receipt of Addenda" section of the "Bid Proposal", bidders certify and acknowledge receipt of Addendum No. 1 and to due consideration thereof in preparing and submitting the "Bid Proposal". Failure to acknowledge receipt of this Addendum on the "Bid Proposal" may be considered an irregularity in the "Bid Proposal". Prepared By: Reviewed By: 6/23/2020 06/23/2020 Project Manager Date Engineer ofRecord Date Approved By: 06/25/2020 Jacob Sweeting, P.E. Date City Engineer/Asst. Director of Engineering Services CITY OF AUBURN PUBLIC WORKS DEPARTMENT ADDENDUM NO. 2 DATE: June 29, 2020 Project Number CP1901, Contract No. 20-05 Auburn Way S Curve Safety Improvements — Poplar Street Bid Opening Date: June 30, 2020 11:00 AM PT The following revisions, additions, and/or deletions are hereby made a part of the specifications and plans of the above-named contract and shall be taken into consideration by the bidder in submitting their bid: BID PROPOSAL PACKAGE: NO CHANGES CONTRACT PROVISIONS: 1. REVISE the entire Section 1-02.9 (Delivery of Proposal) to read: (May 2020 City of Auburn GSP) Delete this section and replace it with the following: The City will not consider proposals it receives after the time fixed for opening bids as specified in Section 1-02.12 (Public Opening of Proposals). Executed "Bid Proposal Package" documents shall be submitted in a sealed envelope provided by the Bidder and hand delivered to the City's Drop Box located outside of the main entrance of City Hall at the following address: City of Auburn — Office of the City Clerk 25 West Main Street Auburn, WA 98001-4998 The Drop Box hours for Bid Proposal Submittals will be available from 8:00 am to 11:00 am the day of the bid opening. Bid proposals placed in the Drop Box after 11:00 am on the bid opening will be deemed non-responsive and will not be opened or considered. Any supplemental items identified in Section 1-02.9 (Delivery of Proposal) that may be submitted within 48 hours after delivery of the Bid Proposal will be collected at 11:00 am, two (2) working days following the bid opening. The sealed Bid Proposal Package envelope shall be plainly marked with the Bidder's firm name, return address and telephone number, and in the lower left hand corner marked with "Sealed Bid for Project CP1901, Auburn Way S Curve Safety Improvements — Poplar Street; opening 11:00 AM PT on June 30, 2020". Proposals may also be sent by mail. Mailed proposals shall be sealed in a second envelope, also addressed and marked as stated above. If the mail option is chosen, it is the Contractor's sole responsibility to ensure that the City receives the Proposal prior to the specified Bid Opening date and time. Proposals received after the specified Bid Opening date and time will be deemed non- responsive and will not be opened or considered. CONTRACT PLANS: NO CHANGES By signing the space provided in the "Receipt of Addenda" section of the "Bid Proposal", bidders certify and acknowledge receipt of Addendum No. 2 and to due consideration thereof in preparing and submitting the "Bid Proposal". Failure to acknowledge receipt of this Addendum on the "Bid Proposal" may be considered an irregularity in the "Bid Proposal". Prepared By: 6/29/2020 Project Manager Date Approved By: 9e- ems:. 06/29/2020 Jacob Sweeting, P.E. Date City Engineer/Asst. Director of Engineering Services Memorandum CITY Of . . �'' e 414 :., WASHINGTON To: City Council, Mayor From: Ingrid Gaub, Public Works Director07/06/2020 SignJ7 ' Date CC: Ryan Vondrak, Capital & Construction Engineering Manager Jacob Sweeting, City Engineer/Assistant Director Engineering Services Re: Award of Public Works Contract 20-05, CP1901 Auburn Way S Curve Safety Improvements — Poplar Street As delegated by the Mayor to award public works contracts within the authorization limits of Auburn City Code 3.10.010, I hereby approve and award Contract No. 20-05 to the lowest responsible bidder, Northwest Cascade, Inc., on their total low bid of$207,947.25 for Project No. CP1901, Auburn Way S Curve Safety Improvements — Poplar Street. The City received 3 responsive bids and the low bid was approximately 26% over the engineer's estimate. Staff performed reference checks and other verifications to determine that Northwest Cascade meets the responsible bidding criteria. Potential reasons bids came in higher than expected: The engineers estimate was developed utilizing the best available information. This Project is relatively small and includes highly specialized work, making it difficult to estimate costs to construct. Completing this project is essential to public safety. It is unlikely that re-advertising this project would result in lower bids, would be too costly and would cause project delays. The total estimated project costs are within the total project budget and is partially funded by a federal grant. The Auburn Way S Curve Safety Improvements — Poplar Street project include illumination, electronic curve ahead warning sign, high-friction surface treatment for the pavement, guardrail and driveway improvements. Staff will provide construction status updates on the monthly Capital Project Status Report. Enclosure(s): Bid Tab Summary Sheet, Vicinity Map ENG-003, Revised 5/20 i\i_i Nancy Backus,Mayor WASHINGTON 2SWerstMain Street *Auburn WA 98001-4998 * www.auburnwa.gov * 25.3931-3000 May 20, 2021 CERTIFIED MAIL RETURN RECEIPT REQUESTED Clint Myers Northwest Cascade, Inc. PO Box 73399 Puyallup, WA 98373 RE: Contract No. 20-05 Project No. CP1901, AWS Curve Safety Improvement - Poplar St. Contract Completion and Acceptance Dear Mr. Myers: In accordance with Section 1-05.12 of the Contract Specifications, the above referenced contract is considered complete and accepted as final.The one-year warranty period begins as of the date of this letter. Enclosed is your Final Pay Estimate in the amount of $500.00 for the above-referenced project. The total contract amount for this project, as shown on your Final Pay Estimate is $189,824.03. Your Contract Bond must remain in full effect until the expiration of the lien period and there are no liens pending. If you have any questions, please contact Jenny Sebero, Contract Administrative Specialist at 253-931-3012. Sincerely, Ar+•� et fig Ja ob Sw ting, P. City Engineer/Assistant Director of Engineering Services Public Works Department JS/js/as Enclosure cc: Shawn Campbell, City Clerk Matt Larson, Senior Project Engineer Jeff Bender, Project Engineer AUBURN *ENG-075-ELH, Revised 03/19 AUBURN * MORE THAN YOU IMAGINED CITY OF AUBURN,STATE OF WASHINGTON 98001 ACCOUNTS PAYABLE CHECK NO. 463387 , N e0E;Mume tt ,4,1="- , DATES P.0„NUMBER' c. , ; %, ,,ya`.-AA DE$CRPT/fN",,,' ,. ,A'qc , ,a " ,7,6"4"DtSC0UNT a N( '' 20-05#5 05/05/2021 21-000084 CP1901 AWS Curve Safety 0.00 500.00 PLEASE DETACH BEFORE DEPOSITING $1111111111111111111111111111111111111111111M .DO NOT ACCEPT THIS CHECK UNLE 1 Keyaank National Association 19-10 'k Auburn,Washington 98001 VOID-6 MONTHS ACCOUNTS PAYABLE CITY OF .* t 800•kEY2Y0U CLAIMS CHECK AFTER CHECK DATE 1250 CITY OF AUBURN AT.4;li., D - w F: ' Nii;.• ,. _ _. ... .... �25 WEST MAIN STREET aL026843 05/17/2021 463387 *********500 00 STATE©F WASHINGTON 98001 `°'_,....4 WASHINGTON PAY Five Hundred Dollars and No Cents o 3 1 1 TO THE NORTHWEST CASCADE INC X-C-41 '.;i " ORDER PO BOX 73399 .m.„.., } ; /'� PUYALLUP,WA 98373 (-�, £ I ' OF IJ \-...f Finance DUWx�_✓i Y 4 ? I II'046338 ?ill I: 0 250005 ?4f: 470431,0032381i a I :I"' .REAT'E iN ' • . ' V I i .w • i e.L •. .i.a. H`.'L7gr7;t3SiT!BiiJ.C.ff&AS:1aC.eilit`!1a7:1.Z!7'L'A.71iZ1!I. t Iia?03.4..V J CITY OF ,* * Construction Contract Final Payment ,, tir'' 4 11 /RN No. 5, Cover Sheet WASHINGTON ---- Project Name: AWS Poplar Curve Safety Improvements Project Number: CP1901 Contractor: Northwest Cascade,Inc. Pay Period: 3/21/21 -4/20/21 Retainage Option: Federal-no retainage Retainage%(R): 0.000% Final Payment Summary Original Contract Value(A): $207,947.25 Contract Change Orders(B): $4,365.56 Current Contract Value(A+B): $212,312.81 Amount Earned to Date Including Tax and Retainage(C): $189,824.03 Amount Previously Invoiced Including Tax and Retainage(D): $189,324.03 Amount Earned this Period Including Tax and Retainage(E=C-D): $500.00 Previous Sales Tax(X): $0.00 Current Period Sales Tax(Y): $0.00 Total Sales Tax(X+Y): $0.00 Previous Retainage Amount Held(PR): $0.00 Current Period Retainage Amount(CR=R*(E*(1-T)1): $0.00 Total Retainage Held(PR+CR): $0.00 Total Payment Amount Less Retainage(E-CR): $500.00 Total Contract Amount Spent Percentage 8941% By signing below,the Contractor agrees and affirms to the following:"I have reviewed and approved this final pay estimate.I agree that it is a true and correct statement showing all monies due me from the City of Auburn under this contract that I have carefully examined the final pay estimate and understand it and that I hereby release the City of Auburn from any and all claims of whatsoever nature which I may have,arising out of this contract,which are not set forth in this estimate?This final payment does not constitute Final Contract Acceptance/Completion by the City. Contractor: Inspector: Project Manager: City Engineer. BY: 1- P`, By: Clint Willis By: Jeffrey Bender By: Jacob Sweeting Sicne+:I / Signed: ,l X _ Signed: 7 'S� ,. SignV f / ,"i/+Gtte 007 l� l ► . r� ds a^ , ll • Date: I Date: Date: Date: 4 1. f 4-15-21 4/26/2021 04/28/2021 4/1512021 X1/5 CITY OF : Construction Contract Final Payment No. 5, Schedule Sch A - Not FHWA Eligible WASHINGTON Improvements Project Name: AWS Poplar Curve Safety Improvements Project Number: CP1901 Contractor: Northwest Cascade,Inc. Pay Period: 3/21/21 -4/20/21 Retainage Option: Federal-no retainage Retainage%(R): 0.000% Schedule Sales Tax Rate%(1): 0.000% Summary Original Contract Value(A): $500.00 Contract Change Orders(B): $0.00 Current Contract Value(A+B): $500.00 Amount Earned to Date(C): $500.00 Amount Previously Invoiced Including Retainage(D): $0.00 Amount Earned this Period Including Retainage(E=C-D); $500.00 Previous Sales Tax(X): $0.00 Current Period Sales Tax(Y=E*T): $0.00 Total Sales Tax(X+Y): $0.00 Previous Retainage Amount Held(PR): $0.00 Current Period Retainage Amount(CR=R*[E*(1-1)]): $0.00 Total Retalnage Held(PR+CR): $0.00 Schedule Payment Amount Less Retalnage(E-CR): $500.00 4/15/2021 Page 2/5 • City of Auburn-Construction Contract Payment lc Project No.CP1901,Project Name:AWS Poplar Curve Safety Improvements,Contract No. CITY OF ,:- , 20-05 ; Schedule:Sch A-Not FHWA Eligible Payment No.5-Final Improvements Period Dates:Begin 3/21/21,End 4/20/21 ''' WASHINGTON Sales Tax Rate:0.000% • Contract Previous Current Total Periods Period Item 0 STD Sec C Description Qty Unit Unit Price Qty Amt Qty Amt Qty Amt %Contract or SP Quantity 1 SP 1-05 One Year Warranty 100 LS $500.00 0.00 $0.00 1.00 $500.00 1.00 $500.00 100.00% Bond Subtotal $500.00 Subtotal $0.00 Subtotal $500.00 Total%complate 100,00% Tax $0.00 Tax $0.00 Tax $0.00 Total $50000 Total $0.00 Total $500,00 • 4/15/2021 F'1ige3/5 CITY OF ,,* Construction Contract Final Payment No. 5, Schedule B - Street Improvements WASHINGTON Project Name: AWS Poplar Curve Safety Improvements Project Number: CP1901 Contractor: Northwest Cascade,Inc. Pay Period: 3/21/21 -4/20/21 Retainage Option: Federal-no retainage Retainage%(R): 0.000% Schedule Sales Tax Rate%(1): 0.000% Summary Original Contract Value(A): $207,447.25 Contract Change Orders(B): $4365.56 Current Contract Value(A+B): $211,812.81 Amount Earned to Date(C): $189,324.03 Amount Previously Invoiced Including Retainage(D): $189,32403 Amount Earned this Period Including Retainage(E=C-D): $0.00 Previous Sales Tax(X): $0.00 Current Period Sales Tax(Y=E*T): $0.00 Total Sales Tax(X+Y): $0.00 Previous Retalnage Amount Held(PR): $0.00 Current Period Retainage Amount(CR=R*[E*(1-T)]): $0.00 Total Retainage Held(PRtCR): $0.00 Schedule Payment Amount Less Retainage(E-CR): $0.00 • 4/1512021 Nge 4/5 • City of Auburn-Construction Contract Payment - Project No.CP1901,Project Name:AWS Poplar Curve Safety improvements,Contract No. CITY OF * r�AuBu.'*: . 20-05 A Schedule:B-Street Improvements Payment No.5-Final Period Dates:Begin 3/21/21,End 4/20/21 Sales Tax Rate:0.000% Period Contract Previous Current Periods Period Totat Item N c�SP Seca' Description Qty Unit Unit Price Qty Arnl Qty Amt Qty pmt %Contract Quantity CO1.1 STD 8-11 Guardrail Extra Work 1.00 LS 54,365.56 1.00 54,365.56 0.00 $0.00 1.00 $4,365,56 100.00% Record Drawings 2 SP 1-05 (Minimum Old$500.00) 1.00 LS 55011,00 1.00 5500.00 0.00 60.00 1.00 $500.00 100,00% 3 STD 1-07 SPCC Plan 1,00 LS 5250.00 1.00 5250,00 0.00 $0.00 1.00 $250.00 100.00% 4 SP 1-07 Utility Potholing 5.00 EA 5515.00 6.00 53.090.00 0.00 $0.00 6.00 $3,090.00 120.00% 5 STD 1-09 Mobilization 1.00 LS 520,000.00 1.00 520,000.00 0.00 $0.00 1.00 $20,000.00 100.00% 6 SP 1-10 Project Temporary Traffic Control 1.00 LS $14,000.00 1,00 $14,000.00 0.00 $0.00 1.00 514,000.00 100.00% 7 SP 2-02 Removal ofC-Curb 220,00 IF $4.50 197.00 588650 0.00 $0.00 197.00 $886,50 89.55% 8 SP 2-02 Removal of Cement Concrete Flat Work t2'00 SY 514,00 11.84 5165.76 0,00 50,00 11.84 $165.76 98.67% 9 SF' 5-04 Commercial HMA 7.00 TON $1,060.00 2.43 $2,575.80 0.00 $0.00 2.43 $2,575.80 34.71% 10 SP 5-06 IilghFriction Surface 720.00 SV $101.00 720.00 672,720.00 0,00 $0.00 720,00 $72,720,00 100.00% Treatment 11 STD 8-01 Eroslon/WaterPollution 2000.00 EST Control 51.00 0.00 80.00 0.00 $0.00 0.00 60.00 0.0095 12 STD 8-01 Inlet Protection 9.00 EA $56.00 9.00 $504.00 0.00 $0.00 9.00 $504.00 100,00% 13 SP 8-02 Roadside Restoration 13000.00 EST $1.00 2,151.41 $2,151.41 0.00 $0.00 2,151.41 $2,151.41 16.55% 14 SP 8-09 Raised Pavement Marker Type 2 15.00 EA $28.00 15.00 $420.00 0.00 60.00 15.00 5420.00 100.00% 15 STD 8-11 team Guardrail Type 31 337.00 IF $32.00 175.00 $5,600.00 0.00 $0.00 175.00 $5,600.00 51,93% 16 STD 8-11 Deem Guardrail Type 31 Non-Flared Terminal 4.00 EA $3,750.00 4.00 $15,000,00 0.00 $0.00 4,00 575,000.00 100.00% 17 SP 8-20 Dynamic Warning Sign 1.00 LS 645,750.00 1.00 845,750.00 0.00 $0.00 1,00 845,750.00 100,00% System 18 STD 8-22 Paint Line 1093.00 LF $1.25 1,076.00 $1,345.00 0.00 $0.00 1,076.00 $1,345.00 98,44% Subtotal $211,812.81 Subtotal 6189,324.03 Subtotal $0.00 Total%complete 89.38% Tax $0.00 Tax $0.00 Tax $0.00 Total $211,812.81 Total $189,324.03 Total $0.00 4/15'2021 Page 5/5 CITY OF —...-� :_,,..„,,s,,,----;„,-* ANancy Backus,Mayor _„<„ ov: - u, n-wtt . . ., WA 98001 4998 www.aubumwa.gov*253-931-3000 WASHINGTON! 25 West Main Street Auburn 9 October 6, 2021 Clint Myers Northwest Cascade, Inc. PO Box 73399 Puyallup, WA 98373 RE: Contract Bond Contract No. 20-05 Project No. CP1901 Auburn Way South Curve Safety Improvement, Poplar Street Federal Aid No. HSIP-0164(019) Dear Clint Myers: The City has received your one-year Warranty Bond for the above-referenced project and 60 days have passed following the Final Acceptance of the Contract. In addition, all other documentation as required in Section 1-03.4 of the Contract Documents to allow the release of the contract bond have been met. Therefore,your Contract Bond No. 9354873 is hereby released, and a copy of the bond has been enclosed for your files. If you should have any questions, please contact Jenny Sepero, Contract Administration Specialist, at 253-931-3012. Sincerely, Ryan L Vondrak, P.E. Capital & Construction Engineering Manager Public Works Department RV/js/as Enclosure cc: Bonding Company Electronic Distribution Only ENG-109-ELH, Revised 2/19 AUBURN * MORE THAN YOU IMAGINED