HomeMy WebLinkAbout06-15-2020 CITY COUNCIL AGENDACity Council Meeting
J une 15, 2020 - 7:00 P M
Virtual
A GE NDA
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I .C AL L T O O RD E R
I I .Virtual Participation Link
1.Virtual P articipation L ink
T he A uburn C ity Council Meeting scheduled for Monday, J une 15, 2020 at 7:00
p.m. will be held virtually and telephonically. To attend the meeting virtually please
click the link or enter the meeting I D into the Z oom app or call into the meeting at
the phone number listed below.
Per the Governor’s E mergency Proclamation 20-28, the City of Auburn is
prohibited from holding an in-person meeting at this time. A ll meetings will be held
virtually and telephonically.
T he link to the Virtual Meeting or phone number to listen to the Council Meeting is:
J oin from a P C, Mac, iP ad, iPhone or Android device:
Please click this UR L to join. https://zoom.us/j/92336944532
Or join by phone:
1 253 215 8782
888 475 4499 (Toll F ree)
Webinar I D: 923 3694 4532
A .P ledge of Allegiance
B .Roll Call
I I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
A .J uneteenth 2020 P roclamation
Mayor Backus to proclaim J une 19, 2020 as "J uneteenth 2020" in the City of Auburn
I V.AG E ND A M O D I F IC AT I O NS
V.NE W B US I NE S S
V I .C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
Page 1 of 205
A .P ublic Hearings
1.Public Hearing for 2021-2026 Transportation
I mprovement Program
A Public Hearing to Consider the 2021-2026 Transportation I mprovement
Program
I f you are attending the public hearing virtually (use the link or number provided
above) please raise your hand (*9 if using a telephone) the Mayor will call on
you to speak at the appropriate time. Participants can alternatively submit written
comments to scampbell@auburnwa.gov. All written comments must be received
prior 6:00 p.m. and be 350 words or less.
B .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue.
1.Virtual P articipation
Participants can submit written comments via mail, f ax or email. A ll written
comments must be received prior to 7:00 p.m. on the day of the scheduled
meeting and must be 350 words or less.
Please mail comments to:
City of A uburn
Attn: Shawn Campbell, City Clerk
25 W Main S t
Auburn, WA 98001
Please fax comments to:
Attn: Shawn Campbell, City Clerk
F ax number: 253-804-3116
Email comments to:
scampbell@auburnwa.gov
C.Correspondence - (T here is no correspondence for Council review.)
V I I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
1.F inance Ad Hoc Committee (Chair B aggett)
V I I I .C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the May 26, 2020 Study Session
Page 2 of 205
B .Minutes of the J une 1, 2020 City Council Meeting
C.Claim Vouchers (Thomas)
Claim voucher list dated J une 15th, 2020 which includes voucher numbers
458917 through 459072 in the amount of $5,352,480.95 and three wire transfers in the
amount of $379,415.23
D.P ayroll Vouchers (T homas)
P ayroll check numbers 538928 through 538935 in the amount of $223,622.13 and
electronic deposit transmissions in the amount of $2,183,567.24 for a grand total of
$2,407,189.37 for the period covering May 27, 2020 to J une 9, 2020
(RE C O M M E ND E D AC T I O N: M ove to approve the Consent Agenda.)
I X.UNF INIS HE D B US I NE S S
X .O RD INANC E S
A .Ordinance No. 6777 (T homas)
A n Ordinance amending Ordinance No. 6767 extending the temporary waiver of late
fees for utility accounts and airport fees in light of a declared Public Health E mergency
related to C O V I D- 19
(RE C O M M E ND E D AC T I O N: M ove to adopt Ordinance No. 6777.)
B .Ordinance No. 6778 (Gaub)
A n Ordinance providing a temporary waiver of Right-of-Way Use P ermit fees for
outside restaurant seating in the public right-of-way, in response to the phased opening
of commercial businesses following the C O V I D-19 declared P ublic Health Emergency
(RE C O M M E ND E D AC T I O N: M ove to adopt Ordinance No. 6778.)
X I .RE S O L UT IO NS
A .Resolution No. 5514 (Gaub)
A Resolution authorizing the adoption of Americans with Disabilities A ct (A D A) policies
for facilities in the public Right-of-Way
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5514.)
B .Resolution No. 5525 (Tate)
A Resolution authorizing the Mayor to execute an agreement between the City of
A uburn and eCityGov A lliance for building permit management software services
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5525.)
C.Resolution No. 5527 (Gaub)
A Resolution authorizing the adoption of the 2021-2026 Transportation I mprovement
P rogram
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5527.)
Page 3 of 205
D.Resolution No. 5528 (Hinman)
A Resolution authorizing the Mayor to utilize a portion of the City’s allocation of Cares
A ct Funding for small business assistance grants
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5528.)
E .Resolution No. 5530 (O'Neil)
A Resolution accepting a US Department of J ustice Grant for Coronavirus related
P olice F unding
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5530.)
F.Resolution No. 5531 (Thomas)
A Resolution authorizing the Mayor to execute an interagency agreement between the
City of Auburn and the Washington State Department of Commerce relating to the
Coronavirus Relief F und for local governments
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5531.)
X I I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
B .From the M ayor
X I I I .AD J O URNM E NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 4 of 205
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Hearing for 2021-2026 Transportation Improvement
Program
Date:
June 9, 2020
Department:
Public Works
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council to hold a public hearing in consideration of adoption of the 2021-2026
Transportation Improvement Program. See Resolution No. 5527 for further action on this
item.
Background Summary:
The T I P is required to be amended by J une 30 each year as required by R C W 35.77.010.
The primary importance of the T I P is that, in most instances, projects must be included on the
T I P to be eligible f or state and federal grant programs. T he T I P identifies secured or
reasonably expected revenues and expenditures for each of the projects included in the TIP.
The T I P is a multiyear planning tool and document for the development of transportation
facilities within the C ity and does not represent a financial commitment by the City. Once the
T I P is approved, projects are budgeted and funded through the City’s biennial budget. T he
T I P sets priorities for the allocation secured and unsecured funding and is a prerequisite of
most grant programs. S taf f also uses the T I P to coordinate f uture transportation projects with
needed utility improvements. T he projects and programs identif ied in the T I P that increase
the capacity of the transportation system to address growth and development provide the
basis for the City’s transportation impact fee program.
The date of the public hearing was set by consent on June 1, 2020.
Rev iewed by Council Committees:
Councilmember:Brown Staff:Gaub
Meeting Date:June 15, 2020 Item Number:PH.1
Page 5 of 205
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the May 26, 2020 Study Session
Date:
June 8, 2020
Department:
City Council
Attachments:
05-26-2020 Minutes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:June 15, 2020 Item Number:CA.A
Page 6 of 205
City Council Study Session Finance,
Technology and Economic Dev elopment
Special Focus Area
May 26, 2020 - 5:30 P M
Virtual
MINUT E S
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I .C A L L TO O R D E R
Deputy Mayor DaCorsi called the meeting to order at 5:30 p.m. in the Council
Chambers of Auburn City Hall, 25 West Main Street in A uburn.
I I .Virtual Participation L ink
A .Virtual Participation L ink
The City Council Meeting was held virtually in the Council Chambers.
B .Roll Call
Councilmembers virtually present: Deputy Mayor Claude DaCorsi, B ob
B aggett, L arry Brown, J ames J eyaraj, Robyn Mulenga, and Yolanda Trout-
Manuel. Councilmember Chris Stearns arrived at 5:33 p.m. and left at 6:30
p.m.
Mayor Nancy Backus and the following department directors and staff
members were present: Outreach Program Administrator K ent Hay,
Director of I nnovation and Technology David Travis, I nnovation and
Technical Support S pecialist Danika Olson, Chief of Police Dan O'Neil
and Deputy City Clerk Teresa Mattingly.
The following department directors and staff members attended the
meeting virtually: S enior City Staff A ttorney Harry B oesche, City A ttorney
Daniel Heid, A ssistant Director of I nnovation and Technology A shley
Riggs, Director of Community Development J eff Tate, Director of Public
Works I ngrid Gaub, A ssistant Director of E ngineering Services J acob
S weeting, Senior Traffic Engineer J ames Webb, Development Engineer
Manager Steve S turza, Development Services Manager J ason Krum,
E conomic Development Manager Doug L ein and Real P roperty Analyst
J osh A rndt.
I I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
There were no announcements, reports or presentations.
Page 1 of 3Page 7 of 205
I V.A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .2021-2026 Transportation I mprovement Program Annual Update (Gaub)(20 Minutes)
E ngineer Webb provided Council with the annual update for the 2021-
2026 Transportation I mprovement Program (T I P ). He reviewed the
completed and proposed projects to be removed from the T I P, new
projects to be added, revising project descriptions and cost estimates and
next steps to set a public hearing for J une 15, 2020.
Council discussed the status of projects, deferring projects to a future
date, if additional cuts or adjustments will be needed to the T I P, year end
fund balance, and current and future status of grant funding. Council also
thanked Engineer Webb and his staff for their hard work.
B .Ordinance No. 6761 (Tate)(30 Minutes)
A n Ordinance relating to F lood Hazard A reas and amending Chapter 15.68 of the
A uburn City Code
Manager Sturza reviewed the Floodplain Development Code Update,
F E MA's L etter of Determination and the deadline to adopt a new map with
Council. He also discussed the negative impacts of non-compliance and
staff proposed updates.
Council discussed the number of homes within the Channel Migration
Zone, when and how a variance could be granted, residential flood
insurance, tribal regulations for historically significant items and how often
floodplain maps are updated.
V.F I NA NC E, T E C HNO L O G Y A ND E C O NO MI C D E V E L O P ME NT D I S C US S I O N I T E MS
A .C O V I D-19 L ocal B usiness S upport Update (Hinman)(20 Minutes)
Councilmember B aggett presided over this section of the meeting.
Director Hinman introduced E conomic Development Manager Doug L ein,
Real Property A nalyst J osh Arndt and K acey Bray President and C E O of
the A uburn Chamber of Commerce.
Manager L ien provided Council with an update on how the City is providing
support to local businesses and reviewed the five parts to the support
program; Comprehensive F inancial A ssistance and Resource information
for businesses, F inancial A ssistance Programs, Business A ssistance
Webinars, promote the use of B uyL ocalA uburn.com and the Safe Start
A uburn Advisory Committee.
Ms. B ray reviewed the business assistance programs and webinars that
the City co-hosts with the A uburn Chamber of Commerce.
Page 2 of 3Page 8 of 205
A nalyst A rndt provided an overview of the resources and webinars
available to business and residents online and discussed a four part class
on "Developing your E mergency Business Plan" that will be presented by
Green River College.
Mayor Backus provided Council with an update on the C A R E S Act and
K ing County F unding, the restrictions on those funds, and the S afe S tart
A uburn Advisory Committee and their focus on identifying what the Auburn
business community needs.
Council discussed that the online webinars are free, how the S afe S tart
A uburn Advisory Committee was created and the types of assistance and
resources that the S mall Business A ssociation will be providing. Council
also thanked Manager L ein and his team for the work they are doing for the
small businesses.
V I .O T HE R D I S C US S I O N I T E MS
There were no other discussion items.
V I I .NE W B US I NE S S
There was no new business.
V I I I .A D J O UR NME NT
There being no further business to come before the Council, the meeting was
adjourned at 6:56 p.m.
A P P R O V E D this 15th day of J une, 2020.
________________________________ ____________________________
C L A UD E D A C O R S I , D E P UT Y MAYO R Teresa Mattingly, Deputy City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 3 of 3Page 9 of 205
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the June 1, 2020 City Council Meeting
Date:
June 8, 2020
Department:
City Council
Attachments:
06-01-2020 Minutes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:June 15, 2020 Item Number:CA.B
Page 10 of 205
City Council Meeting
J une 1, 2020 - 7:00 P M
Virtual
MINUT E S
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Meeting videos are not available until 72
hours after the meeting has concluded.
I .C AL L T O O RD E R
I I .Virtual Participation Link
1.Virtual P articipation L ink
T he City Council Meeting was held virtually in the Council Chambers.
A .P ledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn and
led those in attendance in the P ledge of A llegiance.
B .Roll Call
Councilmembers present: Deputy Mayor Claude DaCorsi, B ob Baggett,
L arry B rown, J ames J eyaraj, Robyn Mulenga, Chris Stearns and Yolanda
Trout-Manuel.
Mayor Nancy Backus and the following department directors and staff
members were present: I nnovation and Technical Support S pecialist
Danika Olson, Chief of Police Dan O’Neil, Director of I nnovation and
Technology David Travis and City Clerk Shawn Campbell.
The following department directors and staff members attended the
meeting virtually: Attorney Daniel Heid, Director of Community
Development J eff Tate, Director of P ublic Works I ngrid Gaub and
A ssistant Director of I nnovation and Technology A shley Riggs.
I I I .AG E ND A M O D I F IC AT I O NS
The National Day of Mourning and L ament Day P roclamation and the
L G B T Q+ Pride Month Proclamation have been added to New Business.
Resolution No. 5524 and 5526 have been added to Resolutions on the
agenda.
Page 1 of 6Page 11 of 205
I V.NE W B US I NE S S
Mayor Backus read and proclaimed J une 1, 2020 as the National Day of
Mourning and L ament Day in the City of A uburn.
Mayor Backus read and proclaimed J une 2020 as the L G B T Q+ P ride
Month in the City of A uburn.
V.C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .P ublic Hearings - (No public hearing is scheduled for this evening.)
B .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue.
1.Virtual P articipation
B ob Z immerman, 33029 46th Place South, A uburn
Mr. Z immerman expressed concern regarding safety protocols and the
City's accountability for a disaster.
C.Correspondence
There was no correspondence for Council to review.
V I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
1.F inance Ad Hoc Committee (Chair B aggett)
Councilmember B aggett, Chair of the Finance ad hoc committee,
reported he and Councilmember Stearns have reviewed the claims
and payroll vouchers described on the Consent Agenda this evening
and recommended their approval.
V I I .C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the May 11, 2020 S tudy S ession
B .Minutes of the May 18, 2020 City Council Meeting
C.Claim Vouchers (Thomas)
Claim voucher list dated J une 1, 2020 which includes voucher numbers 458739
through 458916 in the amount of $758,755.42 and four wire transfers in the amount of
Page 2 of 6Page 12 of 205
$726,850.15
D.P ayroll Vouchers (T homas)
P ayroll check numbers 538921 through 538927 in the amount of $557,917.22 and
electronic deposit transmissions in the amount of $1,991,750.03 for a grand total of
$2,549,667.25 for the period covering May 13, 2020 to May 26, 2020
E .Council Rules of P rocedure
City Council to suspend Council Rules of P rocedure 3.1(H), 4.1, 10.1, 11.2(B ) and
16.1 that were amended on May 11 , 2020 during the City Council Study Session
through J uly 31, 2020 and allow the virtual and telephonic participation in Council
meetings
F.S etting the date for P ublic Hearing for the T I P (Gaub)
City Council to set the date of the Public Hearing for the 2021-2026 Transportation
I mprovement P rogram
Deputy Mayor DaCorsi moved and Councilmember B aggett seconded to
approve the consent agenda.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
V I I I .UNF INIS HE D B US I NE S S
There was no unfinished business.
I X.O RD INANC E S
A .Ordinance No. 6761 (Tate)
A n Ordinance relating to F lood Hazard A reas and amending Chapter 15.68 of the
A uburn City Code
Councilmember B rown moved and Councilmember Trout-Manuel
seconded to adopt Ordinance No. 6761.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
X .RE S O L UT IO NS
A .Resolution No. 5516 (Gaub)
A Resolution authorizing the Mayor to accept federal grants to be administered through
the Washington S tate Department of Transportation (W S D O T)
Councilmember J eyaraj moved and Councilmember Stearns seconded to
adopt Resolution No. 5516.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
Page 3 of 6Page 13 of 205
B .Resolution No. 5518 (Gaub)
A Resolution authorizing an interlocal agreement with King County Metro and P ierce
Transit for Transit Route 497
Councilmember Mulenga moved and Councilmember B rown seconded to
adopt Resolution No.5518.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
C.Resolution No. 5520 (Gaub)
A Resolution authorizing the Mayor to execute an I nterlocal Agreement between the
City of Auburn and the Auburn School District relating to Project C P 1902 – Pedestrian
S afety S idewalk and A D A I mprovements
Councilmember B rown moved and Councilmember Trout-Manuel
seconded to adopt Resolution No. 5520.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
D.Resolution No. 5523 (Tate)
A R esolution adopting the substantial amendment to the 2019 Community
Development Block Grant Annual Action P lan to incorporate C D B G-C V funds
Councilmember Trout-Manuel moved and Councilmember Mulenga
seconded to adopt Resolution No. 5523.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
E .Resolution No. 5524 (Tate)
A Resolution granting administrative authority to the Mayor to develop and
implement strategies designed to ameliorate the adverse impacts of
C O V I D-19 faced by residential tenants and residential property owners
and managers
Councilmember Trout-Manuel moved and Deputy Mayor DaCorsi
seconded to adopt Resolution No. 5524.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
F.Resolution No. 5526 (Comeau)
A Resolution ratifying and confirming Emergency P roclamation 2020-06
and the Civil Order imposing curfews and extending the term of the Curfew
Order
Deputy Mayor DaCorsi moved and Councilmember B rown seconded to
adopt Resolution No. 5526
Mayor Backus advised Council people going to and from work are exempt
Page 4 of 6Page 14 of 205
from the curfew, residents will not be stopped for walking their dogs and it
will be up to the discretion of the police if they issue a warning or citation for
ignoring the curfew.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
X I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
Deputy Mayor DaCorsi reported he attended the S ound Transit Board
meeting and made a statement regarding the George Floyd tragedy.
Councilmember J eyaraj reported he participated with the food delivery for
seniors in Auburn and made a statement regarding George F loyd and the
history of violence.
Councilmember B rown made a statement regarding American Citizens
right to exercise their First A mendment rights.
Councilmember Trout-Manuel reported she attended the Domestic
Violence Coalition and the Regional L aw and J ustice S afety Committee
meetings and made a statement about the racial fears.
Councilmember B aggett discussed the cities need for racial equity and
reported he attended the Tacoma-Pierce County Board of Health meeting.
Councilmember Mulenga stated she appreciated the comments made by
the other Councilmembers and hopes for peace, unity and the end of
racism.
Councilmember S tearns reported he listened to an A uburn Arts
Commission meeting. He also advised Council that he met with the P ublic
Relations Manager of the Outlet Collection and she had expressed her
appreciation for the A uburn P olice Department's good work during the riots
on May 31, 2020. Councilmember S teams also expressed his heartbreak
regarding the George F loyd death.
B .From the M ayor
Mayor Backus reported the A uburn P olice Department has responded
throughout the region as part of the Civil Disturbance Unit (C D U) to ensure
the safety for the residents. S he explained the City supports protests and
will not tolerate rioting. S he also met with Chief O'Neil, Deputy Mayor
DaCorsi, Councilmember J eyaraj and Pastor L ashon Matao to discuss
how to bring unity to our City, overcome racism and be better. She stated
the City can and will do better.
Page 5 of 6Page 15 of 205
The Mayor and Council made the following joint statement:
George F loyd did not deserve to die at the hands of the Minneapolis
police. T hose who are responsible for his death should be brought to swift
justice. I t is when authority and power is used in an unjust manner that we
must take a step back and oppose the injustice. T his is a plea that we do
not turn our backs on racism in our country. This a moment that can define
how we act moving forward. We understand your collective outrage and
pain. We stand with you in your demands for institutional change and
support your right to exercise your First A mendment right of free speech.
We unequivocally support racial equity and social justice in our society and
will work to preserve that ideal in our community and beyond. We also
stand behind the fact that the actions of one or even a few do not – cannot
define an entire group of people. An overwhelming majority of the men and
women in law enforcement in this country are good and just people, and
prove it each and every day. Please, let us remember them and allow them
to be part of the answer. I t is the only way forward for all of us.
X I I .AD J O URNM E NT
There being no further business to come before the Council, the meeting
was adjourned at 7:59 p.m.
A P P R O V E D this 15th day of J une, 2020.
_____________________________ ____________________________
NA NC Y B A C K US, MAYO R Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 6 of 6Page 16 of 205
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claim Vouchers (Thomas)
Date:
June 8, 2020
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Approve Claim Vouchers.
Background Summary:
Claim voucher list dated June 15th, 2020 which includes voucher numbers 458917 through
459072 in the amount of $5,352,480.95 and three wire transfers in the amount of
$379,415.23.
Rev iewed by Council Committees:
Councilmember:Staff:Thomas
Meeting Date:June 15, 2020 Item Number:CA.C
Page 17 of 205
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers (Thomas)
Date:
June 8, 2020
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Approve Payroll Vouchers.
Background Summary:
P ayroll check numbers 538928 through 538935 in the amount of $223,622.13 and electronic
deposit transmissions in the amount of $2,183,567.24 f or a grand total of $2,407,189.37 for
the period covering May 27, 2020 to June 9, 2020.
Rev iewed by Council Committees:
Councilmember:Staff:Thomas
Meeting Date:June 15, 2020 Item Number:CA.D
Page 18 of 205
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6777 (Thomas)
Date:
June 9, 2020
Department:
Finance
Attachments:
Ordinance No. 6777
Budget Impact:
Administrativ e Recommendation:
City Council to adopt Ordinance No. 6777.
Background Summary:
This ordinance extends the provisions of Ordinance No. 6767, adopted by Council on March
23, 2020. Ordinance No. 6767 temporarily superseded sections of the Auburn Municipal
Code which requires water shut offs for delinquent utility accounts and late fees assessed on
delinquent water, sewer, and airport consumption/usage. These sections will be waived until
the earlier of: (a) termination of the civil emergency proclaimed by the Mayor on March 5,
2020; or (b) June 30, 2020.
This ordinance extends the waiver of the Auburn Municipal Code, as it relates to water shut
offs for delinquent utility accounts and late fees assessed through August 31, 2020.
Rev iewed by Council Committees:
Councilmember:Staff:Thomas
Meeting Date:June 15, 2020 Item Number:ORD.A
Page 19 of 205
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Ordinance No. 6777
June 3, 2020
Page 1 of 5
ORDINANCE NO. 6777
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6767, EXTENDING THE TEMPORARY WAIVER OF LATE
FEES FOR UTILITY ACCOUNTS AND AIRPORT FEES,
SUPERSEDING CERTAIN SECTIONS OF AUBURN CITY
CODE REQUIRING PAYMENT OF SUCH LATE FEES AS
SET FORTH IN ACC 12.56.045; 13.06.300; 13.06.511;
13.20.390; AND 13.48.120, IN LIGHT OF A DECLARED
PUBLIC HEALTH EMERGENCY RELATED TO COVID- 19
WHEREAS, the World Health Organization has announced novel coronavirus
COVID-19) is officially a global pandemic; and
WHEREAS, on January 31, 2020, the United States Department of Health and
Human Services Secretary Alex Azar declared a public health emergency because of
COVID- 19; and
WHEREAS, the Washington Governor declared a State of Emergency due to new
cases of COVID-19; and
WHEREAS, on March 5, 2020, the Mayor proclaimed a local emergency due to
growing public health impacts of COVID-19, which the Auburn City Council ratified by
Resolution No. 5504; and
WHEREAS, the COVID-19 outbreak presents an extreme risk of person-to- person
transmission of the virus and public health experts worldwide advise the best way to
prevent transmission of the virus is to prevent infected people from coming in close
contact with healthy persons; and
WHEREAS, following recommended public health best practices, including social
Page 20 of 205
-------------------------------
Ordinance No. 6777
June 3, 2020
Page 2 of 5
distancing, which is critical to mitigate the spread of COVID-19, is also having significant
negative economic effects on the national, regional, and local economy, in particular small
businesses and workers in the Auburn-area who cannot work remotely and may not
receive full wages during this time; and
WHEREAS, utility bills combined with the public health emergency for COVID-19
will inherently have a disproportionate negative impact on low-wage workers, individuals
on fixed incomes, non- profit organizations and small businesses, inhibiting their ability to
pay utility bills before the due date; and
WHEREAS, temporarily waiving the charging of late fees on delinquent bill
balances as soon as possible, for utility bills and airport fees, is necessary both to help
ease the negative impact on low-wage workers, individuals on fixed incomes, non-profit
organizations and small businesses and to reduce the frequency of in-person bill
payment during the emergency; and
WHEREAS, the Auburn City Code ("ACC") includes several provisions requiring
late fees on delinquent utility consumption and utilization charges; and
WHEREAS, the ACC and the adopted City of Auburn Fee Schedule includes
provisions requiring late fees on delinquent airport payments; and
WHEREAS, as part of its continued efforts to respond to the emergency and
provide assistance to its customers, the City has determined it is appropriate to
temporarily waive imposition or collection of late fees and penalties assessed against
users of the City' s utility systems and municipal airport; and
WHEREAS, in order to provide for a waiver of late fees, on March 23, 2020, the
City Council adopted Auburn Ordinance No. 6767; and
Page 21 of 205
-------------------------------
Ordinance No. 6777
June 3, 2020
Page 3 of 5
WHEREAS, in order to address the purposes for which the late fees were to be
waived, it is appropriate to extend the waiver of late fees, currently set to expire on June
30, 2020; and
WHEREAS, the provisions of Ordinance No. 6767 should be amended to extend
the waiver of late fees through August 31, 2020.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
The provisions of Ordinance No. 6767 are amended as follows:
Section 1. Late Fees Waived. The imposition and collection of late fees
assessed against users of the City of Auburn' s utility systems and municipal airport are
waived until the earlier of: a) termination of the civil emergency proclaimed by the Mayor
on March 5, 2020; or (b) June 30, 2020August 31, 2020.
Section 2. Affected City Code Sections. To the extent the following sections
or subsections of the ACC that authorize or require the collection of late fees and penalties
on delinquent utility customer consumption, utilization charges, or airport fees, are
inconsistent with Section 1 of this Ordinance, those sections are superseded and waived
during the time period stated in Section 1:
ACC 12.46.045 (Airport tiedown, Hangar, and Storage Rental Fees)
ACC 13.06.290 (Water-Service Charges- Nonpayment Action)
ACC 13.06.300 (Water-Service Charges-Payment and Delinquency)
ACC 13.06.511 (Fees, Service Charges, Fines, Penalties and Damage)
ACC 13.20.390 (Sewage Conveyance and Disposal Service Charge-Payment
Dates-Payment Delinquency)
Page 22 of 205
-------------------------------
Ordinance No. 6777
June 3, 2020
Page 4 of 5
ACC 13.48.120 (Sewers- Billing and Collection)
City of Auburn Fee Schedule (B)(9) (Engineering and Public Works Fees, Other
Utility Fees)-Delinquent shut off, late charge, delinquent meter pull; (D)(1) (Auburn
Municipal Airport Fees, Lease Fees)-Late payments and delinquency fee.
Section 3. Late Fee Waivers. The Mayor is authorized to waive late fees both
in the code and set forth in the City of Auburn Fee Schedule consistent with ACC
2.03.030.
Section 4. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 5. Severability. The provisions of this Ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section, or portion of this Ordinance, or the invalidity of the application of it to any person
or circumstance, will not affect the validity of the remainder of this ordinance, or the validity
of its application to other persons or circumstances.
Section 6. Effective date. This Ordinance will take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
INTRODUCED: ___________________
PASSED: _______________________
APPROVED: _____________________
CITY OF AUBURN
_______________________________
NANCY BACKUS, MAYOR
Page 23 of 205
-------------------------------
Ordinance No. 6777
June 3, 2020
Page 5 of 5
ATTEST: APPROVED AS TO FORM:
_____________________________ _______________________________
Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney
Published: ____________________
Page 24 of 205
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6778 (Gaub)
Date:
June 9, 2020
Department:
Public Works
Attachments:
Ordinance No. 6778
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council to adopt Ordinance No. 6778.
Background Summary:
Ordinance No. 6778 authorizes a temporary waiver of the non-refundable permit application
fee for Right-of-Way Use permits applied for by restaurants to temporarily allow outdoor
seating for patrons. This waiver will be effective until September 15, 2020 or until the City
enters Phase 4 of the Governor’s Safe Start plan, whichever comes first.
King County applied for a modification to the uses allowed under Phase 1 of the Governor’s
Safe Start Plan on June 3, 2020 which was approved on June 5, 2020. The modification will
allow restaurants to utilize outdoor seating with appropriate social distancing requirements.
Many of our downtown restaurants do not have adequate private property to provide enough
area for outdoor seating to meet the social distancing requirements and provide enough
customers to make opening of the restaurant feasible.
Following discussion with stakeholders, the City is developing minimum requirements to allow
the use of certain public right-of-way to include sidewalks, parking lanes, and alleys for this
purpose on a temporary basis. Waiver of the fees would allow restaurant businesses already
impacted financially by COVID-19 to apply for and receive a permit that may assist them in
keeping their businesses viable. Community Development staff are developing a process to
address the use of private property for these purposes as well.
Rev iewed by Council Committees:
Councilmember:Brown Staff:Gaub
Meeting Date:June 15, 2020 Item Number:ORD.B
Page 25 of 205
-------------------------------
Ordinance No. 6778
June 3, 2020
Page 1 of 4
ORDINANCE NO. 6778
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, PROVIDING A TEMPORARY
WAIVER OF RIGHT-OF-WAY USE PERMIT FEES, SET
FORTH IN ACC SECTIONS 12.60.020 AND 12.60.025 FOR
OUTSIDE RESTAURANT SEATING, IN RESPONSE TO
THE PHASED OPENING OF COMMERCIAL BUSINESSES
FOLLOWING THE COVID-19 DECLARED PUBLIC HEALTH
EMERGENCY
WHEREAS, earlier this year, the World Health Organization has announced novel
coronavirus (COVID-19) is officially a global pandemic; and
WHEREAS, on January 31, 2020, the United States Department of Health and
Human Services Secretary Alex Azar declared a public health emergency because of
COVID-19; and
WHEREAS, the Washington Governor also declared a State of Emergency due to
new cases of COVID-19; and
WHEREAS, on March 5, 2020, the Mayor proclaimed a local emergency due to
growing public health impacts of COVID-19, which the Auburn City Council ratified by
Resolution No. 5504; and
WHEREAS, the COVID-19 outbreak presents an extreme risk of person-to- person
transmission of the virus and public health experts worldwide advise the best way to
prevent transmission of the virus is to prevent infected people from coming in close
contact with healthy persons; and
WHEREAS, following recommended public health best practices, including social
distancing, which is critical to mitigate the spread of COVID-19, is having significant
negative economic effects on the national, regional, and local economy, in particular small
Page 26 of 205
-------------------------------
Ordinance No. 6778
June 3, 2020
Page 2 of 4
businesses and workers in the Auburn-area who cannot work remotely, including those
related to restaurants; and
WHEREAS, as the business-related restrictions are relaxed in phases, including
opening of restaurants with significantly reduced capacities, flexibility in allowing use of
outdoor areas, including some City rights-of-way, could help some restaurants survive
during these challenging times; and
WHEREAS, the Auburn City Code ("ACC") includes several provisions identifying
different types of right-of-way use permits, including ACC Section 12.60.025; and
WHEREAS, ACC Section 12.60.020 sets forth right-of-way use permit application
process and fee; and
WHEREAS, the waiver of such permit fees would forego moderate revenue to the
City, but the assistance to restaurants that may be able to use public right-of-way to
expand the area within which customers could be served – in light of appropriate social
distancing standards and customer health concerns – could help struggling restaurant
businesses survive and help keep the restaurant employees who depend on the jobs that
have been impacted and jeopardized by the coronavirus shut-downs employed; and
WHEREAS, to assist in the recovery of restaurant related businesses, it is
reasonable that the City temporarily waive the fees for right-of-way use permits for
outdoor restaurant purposes through September 15, 2020 or until the City enters Phase
4 of the Governor’s Safe Start plan, whichever occurs first.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Page 27 of 205
-------------------------------
Ordinance No. 6778
June 3, 2020
Page 3 of 4
Section 1. Temporary Waiver of Certain ROW Use Permit Fees. The
imposition and collection of fees for right-of-way use permits, per ACC Section 12.60.020-
25, for outdoor restaurant seating purposes shall be waived for such use through
September 15, 2020 or until the City enters Phase 4 of the Governor’s Safe Start plan,
whichever occurs first.
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 3. Severability. The provisions of this Ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section, or portion of this Ordinance, or the invalidity of the application of it to any person
or circumstance, will not affect the validity of the remainder of this ordinance, or the validity
of its application to other persons or circumstances.
Page 28 of 205
-------------------------------
Ordinance No. 6778
June 3, 2020
Page 4 of 4
Section 4. Effective date. This Ordinance will take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
INTRODUCED: ___________________
PASSED: _______________________
APPROVED: _____________________
CITY OF AUBURN
_______________________________
NANCY BACKUS, MAYOR
ATTEST: APPROVED AS TO FORM:
_____________________________ _______________________________
Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney
Published: ____________________
Page 29 of 205
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5514 (Gaub)
Date:
May 21, 2020
Department:
Public Works
Attachments:
Res olution No. 5514
Exhibit A
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council to adopt Resolution No. 5514.
Background Summary:
Resolution No. 5514 authorizes the adoption of new ADA policies for facilities in the public
right-of way, to meet the requirements of the Americans with Disabilities Act.
In November 2019, Staff presented the draft ADA Transition Plan for Facilities in the public
right-of-way to Council. From October 1, 2019 to December 31, 2019, the City opened a
webpage for the public to provide public comments, and reached out to various interest
groups and the Transportation Advisory Board.
On June 8, 2020, Staff presented the draft ADA Transition Plan for Facilities in the public
right-of-way to Council, and the draft resolution to adopt the new ADA policies.
The Draft Plan will be adopted and updated administratively.
Rev iewed by Council Committees:
Councilmember:Brown Staff:Gaub
Meeting Date:June 15, 2020 Item Number:RES.A
Page 30 of 205
--------------------------------
Resolution No. 5514
June 9, 2020
Page 1 of 2 Rev. 2019
RESOLUTION NO. 5514
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, TO ADOPT NEW POLICIES TO
MEET THE REQUIREMENTS OF THE AMERICANS WITH
DISABILITIES ACT, TITLE II, ADDRESSING THE
FACILITIES WITHIN THE PUBLIC RIGHT-OF-WAY
WHEREAS, in 42 U.S.C. §12134 and 28 C.F.R. §§35.150 and 35.151, the
Americans with Disabilities Act (ADA) requires cities to meet certain standards in public
facility construction and alteration;
WHEREAS, the ADA requires public agencies with over 50 employees to
prepare an ADA Transition Plan identifying the agency facilities, programs and services
that do not meet ADA requirements and adopting a plan to conform with the ADA;
WHEREAS, ADA compliance includes the adoption of standards and policies
that support the progression towards ADA compliance;
WHEREAS, the City has prepared a draft ADA Transition Plan for Facilities
Within the Public Right-of-Way based on previously adopted policies and standards and
proposed new policies that have not been previously adopted;
WHEREAS, the City’s proposed adoption of these new policies is set forth in the
attached Exhibit A to this resolution;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Council adopts the ADA policies for facilities in the public right-
of-way attached as Exhibit A to this resolution.
Page 31 of 205
--------------------------------
Resolution No. 5514
June 9, 2020
Page 2 of 2 Rev. 2019
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this resolution.
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed:
CITY OF AUBURN
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
Page 32 of 205
EXHIBIT A
Resolution No. 5514
ADA Policies for facilities in the public right-of-way
These policies focus exclusively on the public right-of-way within the City of Auburn.
Pavement Maintenance Policy
The City adopts the policy established in Chapter 1510.05(2) of the WSDOT Design Manual that
establishes which types of pavement maintenance activities trigger ADA improvements as part
of the project. Per this policy, the following pavement maintenance activities do not trigger ADA
improvements:
• Crack sealing
• Slurry seal
• Spot pavement repairs (pothole repair)
• Lane re-striping (does not alter shoulder usability)
All other pavement maintenance and replacement, including patching and grind/overlaying may
require upgrade and/or installation of pedestrian ADA facilities subject to the criteria established
in the City of Auburn Engineering Design Standards and in this Plan.
Sidewalks and Roadway Projects Policy
The City adopts a policy that roadway and utility work on existing roadways without sidewalks
do not trigger the requirement to construct new sidewalks where they don’t already exist. This
policy does not preclude projects that include roadway or utility work from triggering the
requirement for new sidewalks construction via other mechanisms, an example being Half-
Street Improvements that include sidewalk construction that are triggered by certain
development activity as defined in Chapter 12.64A of the ACC.
Existing Traffic Signals and Enhanced Crossings Policy
The City adopts a policy for existing signalized and enhanced pedestrian crossings as follows:
• If no curb ramp or electrical work is being performed at a signalized intersection or
enhanced crossing location, no work is required for the signal or enhanced crossing
pushbuttons as part of the project.
• If a project modifies or expands any portion of the electrical systems of a signalized
intersection or enhanced crossing, it must also make all pedestrian pushbutton functions
(but not locations) and pedestrian signal heads (as applicable) accessible.
• If a project constructs, modifies, removes/replaces any portion of any curb ramp at a
signalized intersection or enhanced crossing, the project must make the pedestrian
pushbutton location accessible for that ramp and make the pedestrian pushbutton
function accessible for the entire signal or enhanced crossing.
Page 33 of 205
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5525 (Tate)
Date:
June 9, 2020
Department:
Community Development
Attachments:
Attachment A Res olution No. 5525
Attachment A eCityGov Alliance Subscriber
Agreement 20200518
Attachment A MBP Appendix A Template
20200518
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council to adopt Resolution No. 5525.
Background Summary:
The eCityGov Alliance is an alliance of Washington cities that developed for the purpose of
creating a common online permitting software interface in order to better serve the
construction industry. The product created by eCityGov is called MyBuildingPermit.com
(MBP). Cities that are part of the Alliance and that utilize MBP include Bellevue, Bothell,
Burien, Edmonds, Issaquah, Kenmore, Kirkland, Mercer Island, Mill Creek, Newcastle,
Sammamish, Snoqualmie, King County, and Snohomish County.
In July of 2019 the Department of Community Development completed a significant permit
software system upgrade. This upgrade enables the City to entertain the idea of utilizing MBP
because both systems can interface with each other.
MBP is an online system that allows customers to submit permit applications, pay their fees,
obtain their permits, view city comments, provide resubmittal materials, etc. It also allows
contractors who work in multiple cities to have the same online experience and functionality
even though they are working in a different jurisdiction.
To join the eCityGov Alliance the City of Auburn will pay a one-time onboarding fee of
$10,000 as well as a quarterly subscription rate of approximately $16,000. The subscription
rate fluctuates based on each quarter’s volume of permits. The Master Builders Association
has requested that the City enter into the eCityGov Alliance and to utilize MBP as the online
permitting portal and has indicated that permit fees should be increased in order to cover the
cost. The $10,000 onboarding fee will be absorbed into the Department’s existing budget.
The subsequent subscription fees would be absorbed through a 3% to 5% increase in permit
fees that would be adopted through a subsequent City Council resolution.
If approved, Community Development has set October 1, 2020 as the launch date.
Page 34 of 205
Rev iewed by Council Committees:
Councilmember:Brown Staff:Tate
Meeting Date:June 15, 2020 Item Number:RES.B
Page 35 of 205
--------------------------------
Resolution No. 5525
June 15, 2020
Page 1 of 2 Rev. 2019
RESOLUTION NO. 5525
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND eCITYGOV ALLIANCE FOR BUILDING
PERMIT MANAGEMENT SOFTWARE SERVICES
WHEREAS, eCityGov Alliance (the “Alliance”) was created and duly authorized by
the legislative authority of various municipal jurisdictions in accordance with the Interlocal
Cooperation Act, Chapter 39.34 RCW, for the purpose of providing a regionally
coordinated portal for the delivery of municipal services via the internet and to provide a
forum for the sharing of resources in the development and deployment of such services;
and
WHEREAS, in keeping with its purpose, the Alliance has created several shared
software applications and related products, including building permit management
services, which it makes available as a hosted service; and
WHEREAS the City wishes to use certain Alliance shared software applications
and related products to deliver public sector services via the internet; and
WHEREAS, the City and the Alliance desire to enter into an agreement for
Software and related product(s) to deliver public sector services via the internet as
provided herein;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to execute an Agreement between the City
and eCityGov Alliance, which agreement will be in substantial conformity with the
agreement attached as Exhibit A.
Page 36 of 205
--------------------------------
Resolution No. 5525
June 15, 2020
Page 2 of 2 Rev. 2019
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this resolution.
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed:
CITY OF AUBURN
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
Page 37 of 205
SUBSCRIPTION AGREEMENT
Between
City of Auburn
and
eCityGov Alliance
May 18, 2020
SUBSCRIPTION AGREEMENT
This Agreement is entered into between the eCityGov Alliance, hereinafter referred to as the "Alliance", and the City of Auburn, WA, hereinafter referred to as the "Subscriber" (each a “Party” or together, the “Parties”).
WITNESSETH:
WHEREAS, the Alliance was created and duly authorized by the legislative authority of each
jurisdiction in accordance with the Interlocal Cooperation Act, Chapter 39.34 RCW and the
Amended and Restated Interlocal Agreement Establishing eCityGov Alliance, as amended
and restated on February 16, 2018 (the “Alliance Interlocal Agreement”); and
Page 38 of 205
Page 2 of 12 May 18, 2020
WHEREAS, the purpose of the Alliance is to provide a regionally coordinated portal for the
delivery of municipal services via the internet and to provide a forum for the sharing of
resources in the development and deployment of such services; and
WHEREAS, in keeping with its purpose, the Alliance has created several shared software
applications and related products to deliver public sector services via the internet; and
WHEREAS the Alliance provides said software applications as a hosted service; and
WHEREAS, the Subscriber wishes to use certain shared software application(s) and
related product(s) to deliver public sector services via the internet; and
WHEREAS, the Alliance pledges to work cooperatively in maintaining the highest level of standards for maintenance and operation of the Software Application(s) and related product(s) on behalf of Partners, Subscribers and users (each as defined herein); and
WHEREAS, the Alliance is duly authorized to enter into agreements as an independent
entity; and
WHEREAS, it is the desire of the Parties to enter into an agreement for Software and related
product(s) to deliver public sector services via the internet as provided herein;
NOW THEREFORE, the Parties agree as follows:
I IDENTITY OF PARTIES
1. Alliance. The Alliance is an independent joint agency formed under Chapter
39.34 RCW, the Interlocal Cooperation Act, and a Washington non-profit
corporation, authorized to deliver certain public sector services as provided in the
Alliance Interlocal Agreement.
2. Subscriber. The Subscriber is a municipal corporation that desires to subscribe
to an Alliance hosted service(s) and/or application(s), and to participate as a non-
voting but active member in the committees supporting that service(s) and/or
application(s).
II PURPOSE
1. The purpose of this Agreement is to provide the terms and conditions under which
the Subscriber will receive hosted services from the Alliance. To accomplish this
purpose, and in consideration of the benefits to be received by each of the Parties
hereto, the Parties agree as follows:
Page 39 of 205
Page 3 of 12 May 18, 2020
III DEFINITIONS
1. As used herein, the following capitalized terms shall have the following
meanings. Terms not otherwise defined herein shall have the meanings set forth
in the recitals of this Agreement and the Alliance Interlocal Agreement.
2. “Agreement”, “this Agreement”, “the Agreement”, “hereof”, “herein”,
“hereto”, “hereby”, “hereunder” and similar expressions mean this Subscription
Agreement, including all instruments supplementing, amending or confirming this
Agreement. All references to “Articles” or “Sections” mean and refer to the
specified Article or Section of this Agreement.
3. “Alliance Interlocal Agreement” has the meaning set forth in the recitals hereto.
4. “Application Software”, “Application” and/or “Software” means computer
application and related computer code, presented in object code form operating on
Hosting Service hardware. Application Software includes, but is not limited to
computer code, databases, programs and interfaces in executable code form which
have been created or licensed by the Alliance.
5. “Application Team”, “Management Committee” and/or “Project Team”,
means a team made up of a representative(s) from each Alliance partner and
subscriber agency for a particular Software Application. The purpose of the
Application Team is to guide development and management of the Application.
6. “Backend Integration” means that a software application owned and/or licensed
by the Subscriber is linked to the Application Software for the purpose of passing
data between the two systems.
7. “Board” means the Alliance Executive Board.
8. “Data and Content Management Tool(s)” means the internet restricted
accessible software application used by the Subscriber to update, change and
manage application content and data.
9. “Effective Date” means the date this Agreement commences.
10. “Hardware” means the computers, application servers, magnetic storage devices
and other related computer hardware owned by the Alliance for the purposes of
providing services and software applications to Alliance partners, subscribers and
the general public.
11. “Hosting Service” means the city and/or business at which Alliance
Application(s), related software and hardware is physically located. The Hosting
Service is also responsible for maintaining the shared portion of the service(s) and
application(s) affected by this Agreement.
Page 40 of 205
Page 4 of 12 May 18, 2020
12. “Partner(s)” means the governmental jurisdictions that are parties to the Alliance
Interlocal Agreement.
13. “Subscriber” means the governmental jurisdiction or other organization that
elects to enter into an agreement with the Alliance to purchase specific hosted
internet software application service(s) on an annual basis. Subscriber status is
further defined by the Alliance Administrative Policies and the Alliance Interlocal
Agreement.
14. “Subscription(s)” means the internet accessible computer application(s)
identified in Appendix A.
15. “Subscription Liaison(s)” means the Subscriber assigned staff member(s) for
each subscription application.
16. “User” means members of the general public and city staff who use the services
defined herein.
IV APPLICATION SOFTWARE SUBSCRIPTION
1. Subscription. During the term of this Agreement, the Alliance grants the
Subscriber a non-transferable, nonexclusive subscription to use the Application
Software in accordance with the terms and conditions state herein.
2. Application Software License(s). Application Software license(s) are and shall
remain the property of the Alliance or its third-party service providers. The
Subscriber shall have a non-exclusive right to use the Application Software
specified in Appendix A. The Subscriber shall not have taken, or attempt to take,
any right, title or interest therein or permit any third party to take any interest
therein. The Subscriber will not transfer, sell, assign, sublicense, pledge, or
otherwise dispose of, encumber or suffer a lien or encumbrance upon or against
the Application Software or any interest in the Application Software.
3. Application Software and Data. The Subscriber may not move any Application
Software or data from any installed location at the Hosting Service place of
business without the prior written notification and subsequent technical approval
of the Alliance.
4. Hardware and Provision of System and Application Software.
(a) The Alliance shall obtain, install and maintain the necessary hardware,
systems software, and Application Software at the location of the Hosting
Service to provide the appropriate computing platform to deliver the
application services defined in Appendix A.
(b) The Hardware, Systems Software licenses, and Application Software code
and licenses are and shall remain the properly of the Alliance or its third-
Page 41 of 205
Page 5 of 12 May 18, 2020
party service providers. The Subscriber shall not have taken, or attempt to
take, any right, title or interest therein or permit any third party to take any
interest therein. The Subscriber will not transfer, sell, assign, sublicense,
pledge, or otherwise dispose of, encumber or suffer a lien or encumbrance
upon or against the Hardware or Systems Software or any interest in the
Hardware or Systems Software.
V SUBSCRIBER DATA AND DATABASES
1. The Subscriber shall provide applicable data for each Software Application
Subscription to the Alliance in accordance with data specifications in Appendix
A.
2. The Subscriber is responsible for updating, changing and maintaining said data as
specified in Appendix A.
3. Each Party shall treat all data and information to which it has access by its
performance under this Agreement as confidential. Unless required to do so by
law, a Party shall not disclose such data or information to a third Party without
specific written consent of the other Party. In the event that one Party receives
notice that a third Party requests divulgence of confidential or otherwise protected
information and/or has served upon it a subpoena or other validly issued
administrative or judicial process ordering divulgence of such information, the
receiving Party shall promptly inform the other Party. This section shall survive
the termination or completion of this Agreement and shall continue in full force
and effect and shall be binding upon all Parties and their agents, employees,
successors, assigns, subcontractors or any Party or entity claiming an interest in
this Agreement.
4. The Alliance will not transfer, sell, assign, sublicense, pledge, or otherwise
dispose of, encumber, or suffer a lien or encumbrance upon or against the
Subscriber data or database or any interest in the Subscriber data or database. The
Alliance will maintain the Subscriber data or database at the Hosted Service, and
shall notify Subscriber in writing if the data or database is to be moved from the
Hosted Service. The Alliance shall not be responsible for any damage to, or loss
of, the data, except in cases of gross negligence or wilful misconduct.
VI ACCESS AND USE OF DATA AND CONTENT MANAGEMENT TOOL(S)
1. The Subscriber shall name and authorize certain employees as content managers
for the Software Application(s) specified in Appendix A.
2. It is the responsibility of the Subscriber to authorize and manage opening and
closing user accounts for third party vendors and/or contract employees.
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3. The Alliance will manage password protected user accounts for said employees
and vendors. The Alliance will manage only named user accounts. The
Subscription Liaison is responsible for authorizing new user accounts and
ensuring unneeded user accounts are closed in a timely manner.
4. Access to Alliance web-based products is not restricted in anyway, however:
Software Application functionality may be restricted or limited for certain
Software Applications or portions of a Software Application to the residents of
Alliance partner and subscriber cities. Such restrictions or limitations are
dependant on the level of service(s) purchased by the Subscriber and shall be
described in Appendix A.
5. An unlimited number of residents, staff and other customers of the Alliance
product(s) may access and utilize the product(s) via the internet, except as noted
in the previous section.
VII WARRANTIES
1. Alliance represents and warrants that (a) Alliance has the legal right and authority
to provide the services that are the subject of this Agreement; and (b) Application
Software does not infringe upon any copyright, patent, trademark, trade secret, or
any other intellectual property right of any third Party.
2. No Other Warranty. Other than the express warranties contained above, any
software Subscription provided and all services performed pursuant to this
Agreement are provided and performed on an “as is” basis, and Subscriber’s use
of the Application Software and services is at its own risk. Alliance does not
make, and hereby disclaims, all other warranties, whether express or implied.
Alliance does not warrant that the Application Software and services provided
hereunder will be uninterrupted, error-free, or completely secure.
3. Limitation of Liability; Damages. Alliance’s sole liability to Subscriber for any
loss, liability or damage, including attorney’s fees, for any claim arising out of or
related to this Agreement, regardless of the form of action, shall be limited to
Subscriber’s actual direct out-of-pocket expenses which are reasonably incurred
by Subscriber and shall not exceed the amount of the fees paid to Alliance by
Subscriber under this Agreement for the calendar year in which such claim
accrued. In no event shall Alliance be liable to Subscriber or any third party
for lost profits, revenue, lost data, consequential, special, incidental, or
punitive damages arising out of or related to this Agreement regardless of the
basis of the claim.
VIII SUPPORT
1. Backend Integration
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(a) Alliance is responsible for Alliance product(s) on the eCityGov.net web
sites, including the transmittal of data to and from the Subscriber in the
formats(s) identified in Appendix A, to meet the needs of Subscriber’s
back-end process. Interface and data transmittal standards are subject to
approval by the Board.
(b) The Subscriber is responsible for any and all direct integration with their
own business processes and systems, including the entire cost and
overhead associated with integration of Alliance products to Subscriber-
owned systems.
(c) For the purpose of Backend System Integration, the Alliance may assign,
on a temporary basis, a reasonable number of Internet Protocol Addresses
("IP Addresses") from the address space assigned to Subscriber by the
Hosting Service. The Subscriber acknowledges that the IP Addresses are
the sole property of the Alliance and/or of its contracted Service providers,
and are assigned for the term of this Agreement to Subscriber as part of the
Software Application Subscription(s), and are not "portable".
(d) The Alliance reserves the right to change IP Address assignments at any
time; however, the Alliance shall use all reasonable efforts to avoid any
disruption to the Subscriber resulting from such renumbering requirement.
The Alliance will give the Subscriber reasonable notice of any such
renumbering. The Subscriber agrees that it will have no right to IP
Addresses upon termination of this Agreement and that any renumbering
required of the Subscriber after termination shall be the sole responsibility
of Subscriber.
2. Training. The Alliance shall provide such training and consultation to the
Subscriber regarding the use of a Software Application(s) and services as is
determined to be appropriate by the Board and/or the Application Team(s)
associated with specific Alliance Software Application(s).
IX SOFTWARE SUPPORT
1. For Application Software residing on Alliance Server(s): The Hosting Service for
each product is responsible for ensuring that the Application Software functions
correctly, and for responding to Subscribers who submit requests for Application
Software corrections in a timely manner. Application Software malfunctions that
result in a non-responsive system or incorrect results for customers will be given
high priority. Other Application Software malfunctions will be prioritized based
on resources and overall project priorities. The actual response escalation levels
are specified in SubSection 3 below.
2. For other software residing on Subscriber Servers: The Subscriber is fully
responsible for the functioning of any software residing on Subscriber Servers,
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including software designed to handle the interface between Alliance service(s)
and Software Application(s) and all software licensed directly through third
parties to the Subscriber.
3. Technical Support – Requests for technical support will be classified into three
priority levels:
• High – system is down or is returning incorrect results and customer is unable to fulfill critical business functions such as those pertaining to core business functions
• Urgent – serious issue significantly impacting use of system although customer is still able to perform core business functions
• Normal – all other issues.
4. Regular Hosting Service business hours are Monday through Friday 7:00 a.m. –
5:00 p.m., excluding holidays. During regular business hours, there is a
guaranteed response time of 1 hour for High and Urgent calls. All other calls will
be responded to within 8 business hours. Off-hours support (5:00 p.m. – 7:00
a.m., weekends and holidays) is offered only for network and server support.
Only high priority calls will be responded to within 2 hours. The contact phone
number is 425.452.2886.
X BENEFITS/RELATIONSHIP
1. This Agreement is entered into for the benefit of the Parties to this Agreement
only and shall confer no benefits, direct or implied, on any third persons. No joint
venture or partnership is formed as a result of this Agreement.
2. The Subscriber is considered a voting member of the Application Team(s)
supporting Alliance service(s) and Software Application(s) identified in Appendix
A.
3. The Subscriber is entitled to attend Board meetings, but is not a voting member of
the Board.
4. The Subscriber is entitled to use the regional portal for delivery of Software
Application(s) subscribed to and defined in Appendix A.
5. The Subscriber may participate in and receive the benefits of all Alliance
functions, projects, programs, and partnerships including but not limited to:
• Training programs
• Information sharing events
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• Projects/programs with other public entities, including, but not limited to
state, county, utility districts, libraries, and other cities.
XI FEES AND PAYMENT TERMS
1. The invoice shall encompass Subscription fee(s) for one full calendar year or
for the applicable pro-rata Subscription fee(s).
2. Annual payment is due within 30 days of invoice.
3. The invoice for the current year will be sent upon signing of this Agreement.
Payment is due within 30 days of invoice.
4. Payments which are 30 days past due shall be considered to be in arrears.
The Alliance may elect to discontinue service to the Subscriber until said
account is paid in full. The Board, at its sole discretion, may elect to not
disconnect a Subscriber that is in arrears if suitable arrangements have been
made for future payment.
5. The City of Bellevue, acting as the fiscal agent for the Alliance, will issue all
invoices. Payment(s) shall be made to the City of Bellevue. The City of
Bellevue Tax Identifier Number (TIN) is 91-6007020.
6. Establishment of Fees – Each year the Board shall set Subscriber Fees for the
next calendar year, no later than September 30th. At such time the Board
may increase, decrease or leave fees unchanged depending need.
XII GENERAL PROVISIONS
1. Liability/Hold Harmless. If a claim, demand or cause of action arises from the
negligent act or failure to act or intentional wrongful act of one of the Parties
hereto, or its officers, agents or employees, then that Party shall indemnify,
defend and save the other Party and its officers, agents and employees harmless
there from; provided, however, that such provision shall not apply to the extent
that damage or injury arises from the fault of the other Party, its officers, agents or
employees. In the case of negligence of both the Subscriber and the Alliance, any
damages allowed shall be levied in proportion to the percentage of negligence
attributable to each Party, and each Party shall have the right to seek contribution
from the other Party in proportion to the percentage of negligence attributable to
the other Party.
2. Assignment. The Subscriber shall not assign, transfer, convey or otherwise
dispose of its rights or obligations under this Agreement or permit use of
applications and/or services by another entity or person who is not an Alliance
Partner, Subscriber, or employee, officer or agent thereof, except to the extent as
may be authorized by Alliance rules and procedures.
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3. Notices. All notices, requests, demands and other communications required by
this Agreement shall be in writing and, except as expressly provided elsewhere in
this Agreement, shall be deemed to have been given at the time of delivery if
personally delivered or three business days after mailing if mailed by first class
mail, postage prepaid and addressed to the Party at its address as stated in this
Agreement or at such address as any Party may designate at any time in writing
with notice pursuant to this paragraph. At the time of execution the addresses of
the Parties are:
4. Dispute Resolution. This section governs any dispute, or controversy between
the Parties arising out of or relating to this Agreement or its breach (the "Disputed
Matter"). It is agreed that King County shall be the venue for any arbitration. All
Disputed Matters shall be submitted to the following dispute resolution process:
(a) Internal Mediation
First the Disputed Matter shall be referred jointly to the Alliance’s
Executive Director and the Subscriber's representative. If they do not
agree within ten (10) days, the Disputed Matter shall be referred jointly to
the Chair of the Executive Board and the Subscriber's chief executive or
designee. If such persons do not agree upon a decision within ten (10)
days after referral of the matter to them, or within such other period as
may be mutually agreed upon, the Parties shall proceed to the next stage of
the dispute resolution procedure.
(b) Arbitration Procedures
The Subscriber or the Alliance may, within ten (10) days following
completion of internal mediation, submit a written demand for arbitration
to the American Arbitration Association. The decision of the other Party
to invoke the arbitration process below shall constitute an election of
eCityGov Alliance
P.O. Box 90012
Bellevue, WA 98009-9012
Attn: Tyler Running Deer
(425) 452-7821
trunningde@ecitygov.net
City of Auburn, WA
25 West Main Street
Auburn, WA 98001
Attn: Jason Krum
(253) 804-5069
jkrum@auburnwa.gov
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remedies barring the Party from further recourse to the dispute resolution
or arbitration process not invoked by it.
Any Disputed Matter referred to arbitration shall be conducted under the
Commercial Rules of the American Arbitration Association. The
arbitrator may be selected by agreement of the Parties or through the
American Arbitration Association. Any such arbitration will be held in
the Seattle Metropolitan Area. The Parties will share the costs of the
arbitration equally, subject to final apportionment by the arbitrator.
However each Party shall bear the expenses of its own counsel, experts,
witnesses and preparation of evidence. The decision of the arbitrator shall
be final and shall not be subject to appeal by the Parties. Judgment upon
any award rendered by the arbitrator may be entered in any court of
competent jurisdiction.
(c) Performance to Continue
Pending the resolution of any Disputed Matter, both Parties shall continue
their performance under this Agreement to the extent that such
performance is feasible, including but not limited to the payment of all
sums which are due or which become due during the dispute resolution
process. Neither Party will institute any action or proceeding against the
other Party in any court concerning any Disputed Matter that is or could
be subject to resolution under this section.
5. Effective Date and Duration. This Agreement shall be effective on upon
execution of both Parties, and shall continue until termination or withdrawal.
XIII TERMINATION
1. Termination by annual notice and/or default. The Subscriber may terminate
this Agreement by giving ninety (90) days written notice to Alliance in any year
of its intention to terminate effective January 1 of the following year provided
notice is given in writing and Subscriber is not in default of its obligations under
this Agreement. There will be no refunds of monies collected for the current year.
If the Subscriber is in default of a material obligation under this Agreement, and
such default remains uncorrected more than thirty (30) days after receipt of
written notice of default, the Alliance, in addition to any other rights available to
it under law or equity, may terminate this Agreement by giving thirty (30) days
written notice to the Subscriber. The Alliance shall be deemed in default if, as a
result of the Software Application(s) or Alliance’s failure to perform its
obligations hereunder, the Software Application(s) continues to exhibit defects
causing serious disruption of use and/or repeated periods of downtime,
notwithstanding the Alliance’s remedial or maintenance efforts, over a continuous
period of ninety (90) days, and the Subscriber may terminate the Agreement by
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giving thirty (30) days written notice to the Alliance, after which the Alliance
shall reimburse the Subscriber for a pro-rated share of the Subscription Fee.
2. Mid-year termination request by Subscriber. The Subscriber may terminate
this Agreement by giving written notice to the Alliance at any time during the
calendar year. The Alliance will terminate the Subscriber’s service at the earliest
practical date in which the necessary Application reprogramming can be
completed. There will be no refunds of monies collected for the current year.
3. Termination as a result of changes to the Application(s). In the event that the
Alliance initiates changes to the Application(s) and/or Subscription fee(s) for
which the Subscriber chooses not to continue with the Application Subscription,
the Alliance will provide a pro-rata refund of the balance of current year
Subscription fee. The refund will be calculated from the date in which the
Application changes and/or Subscription fee changes take effect.
4. Modification. This Agreement represents the entire Agreement between the
Parties. No change, termination or attempted waiver of any of the provisions of
this Agreement shall be binding on either of the Parties unless executed in writing
by authorized representatives of each of the Parties. The Agreement shall not be
modified, supplemented or otherwise affected by the course of dealing between
the Parties.
5. Severability. In the event any term or condition of this Agreement or application
thereof to any person or circumstance is held invalid, such invalidity shall not
affect other terms, conditions or applications of this Agreement which can be
given effect without the invalid term, condition or application. To this end the
terms and conditions of this Agreement are declared severable.
In witness whereof, the Parties have executed this Agreement as of the Effective Date.
eCityGov Alliance City of Auburn
_________________________________ __________________________________
Accepted By (Signature) Accepted By (Signature)
Tyler Running Deer Nancy Backus
Executive Director
Mayor, City of Auburn
Date: Date:
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APPENDIX A
Description of Application Service(s)
City of Auburn
I PRODUCT SUBSCRIPTION(S):
1. MyBuildingPermit.com – development service applications, inspection
scheduling, permit status information and other related services
II FEE(S)
1. Onboarding Fee – A one-time on-boarding fee of $10,000 will be assessed upon
execution of the subscriber agreement that is based on estimated hours needed
to provide technical support and training for implementing MyBuildingPermit.com.
2. Annual Fee – The 2020 subscription fee is estimated at $64,153 which may be
prorated in 2020 based on the date the first permits are issued from MBP. The
subscription fee is based on a 5-year rolling average of the historical permit
revenue actuals to determine a jurisdiction’s percentage share of the total MBP
expenses. Below is a description of the MBP Fee methodology unless modified
as provided in Section II, Annual Fees, paragraph 2, Establishment of Fees:
• Step 1: Each jurisdiction submits the last five years of permit revenue
from which a rolling five-year average can be computed. This softens
the impacts of peaks and valleys in permit activity.
• Step 2: Each jurisdiction's percentage of the total Alliance permit
revenue is calculated.
• Step 3: The percentage is then applied to the expenses (which may
include investments) for the biennium budget period to determine
each jurisdiction’s obligation.
• Step 4: Each jurisdiction will be billed on a quarterly billing cycle.
3. Establishment of Fees – The 5-year rolling average will be used to set both years
of the biennial budget. At the direction of the Executive Board, a mid-biennial
adjustment may occur. The Board shall set Subscriber Fees for the next calendar
year, no later than September 30th. At such time the Board may communicate
an increase, decrease or leave fees unchanged depending on need.
4. The Annual Fee will be invoiced to each Jurisdiction via quarterly billings.
III DESCRIPTION OF PRODUCT SERVICE – MYBUILDINGPERMIT.COM
5. MyBuildingPermit.com (MBP) is managed and operated by the Partner cities of
the eCityGov Alliance and the MBP Management Committee. The Management
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Committee is made up of building officials or other designated representatives of
the Partner and Subscriber agencies.
6. MBP is a web-based transaction portal designed to provide citizens and
development professionals the ability to submit development service applications
and obtain certain permits from member jurisdictions and agencies. Specifically,
applicants may easily apply for, pay for, and receive multiple permits, from
multiple member jurisdictions through a single web portal. The portal also
provides the capability to schedule inspections and query and search for permit
status and history for properties in member jurisdictions and agencies.
7. In order that MBP provide online application and permitting services for multiple
jurisdictions and agencies, the Alliance and MBP Management Committee has
adopted and requires certain business standards and operating procedures.
These standards and procedures are documented in the MBP Administrative
Policies (Attachment B). The MBP Administrative Policies are intended to create
a quality experience for customers to help ensure a certain level of business
consistency, and to keep operating costs to a minimum.
The MBP site also provides a broad range of sources for building and
construction related reference materials.
8. On-line Services:
MyBuildingPermit.com home page explains the purpose of the site and provides
navigational elements. The application functionality and content includes, but is
not limited to:
(a) Information
• Permit Status
• Code References
• Public Information
• News and Events
(b) Application and Registration
• How to Apply
• Contractor Registration (requires approval)
• Homeowner Registration (does not require prior approval)
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(c) Transaction Services: MBP offers jurisdictions and agencies two types of
online permitting and application submittals.
Type 1 - No-review, over-the-counter (OTC) permits. These permit types
are not reviewed by staff, are paid for online and issue immediately upon
payment. The scope, number, fees and configuration of OTC permits is
the responsibility of the MBP member jurisdiction or agency.
Requests for modifications to either existing OTC permit requirements
and/or types will be handled on a case by case basis. Minor, individual
modifications to each agency’s permit form are possible.
Example: The City of Sammamish is the only city in the Alliance that
legislatively requires an earthquake shutoff valve. The Sammamish
plumbing permit form has been modified to accommodate this
requirement.
Example: The Alliance added re-roof permits to MBP. Bellevue did not
require re-roof permits. In order to create consistency for regional
contractors, Bellevue added re-roof permits.
Type 2 – Permits and applications in this category require some level of
staff review. The scope, number and configuration of online application
types is fully configurable and is the responsibility of the MBP member
jurisdiction or agency.
Type 2 Business requirements:
No payment is made until the application is accepted by the jurisdiction or
agency. The jurisdiction or agency can use the MBP customer portal to
securely send the applicant an invoice(s) as needed. Customers may
pay invoices through the portal or directly with the jurisdiction or agency.
The initial application review for acceptance should be completed within
36 hours of receipt of the application.
The permit and application review process, timeline, progress payments,
other review criteria and issuance is entirely the responsibility of the MBP
member jurisdiction or agency.
Example: Some jurisdictions issue and inspect electrical permits; some
utilize the Department of Labor and Industries for this service. Agencies
that do issue electrical permits have those choices on their on-line permit
forms; those agencies that do not issue electrical permits do not have
these choices on their permit application forms.
Requests for modifications to either existing permit application
requirements and/or types will be handled on a case by case basis.
Minor, individual modifications to each agency’s permit form are possible.
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(d) Transaction Service: As part of the customer on-line OTC and application
submittal interview process, the site uses an easy to use search function
to give the customer the opportunity to find the correct property address
for each permit. The site will not issue a permit without an address
match.
Incorrect or missing addresses present the single largest issue for
customers and staff. Agencies are highly encouraged to develop and
maintain accurate address data to ensure the highest level of accuracy.
See Section V. Technical Specifications and Requirements for additional
information.
(e) Transaction Services: On-line contractor registration for verification of
state and local business licenses. Contractors must be registered and
approved by MBP and/or participating jurisdictions or agencies before
they can submit or obtain on-line permits. Also, homeowners using a
contractor but obtaining their own permits must have the contractor
registered with MBP. There are no pre-registration requirements for
homeowners doing their own work.
(f) Information Retrieval Service: On-line permit status and history for all
permits issued by each participating jurisdiction. Each jurisdiction may
specify certain criteria for data included in the on-line reporting system.
9. Other Features and Services
(a) MBP provides authorized staff access to reports for the number of permits
issued by type and city. Web statistics are also available upon request.
(b) Staff training in the use and management of MBP site administrative tools
will be provided throughout the implementation process and on an on-
going basis.
10. Future On-line Services:
The MBP work plan is updated annually. The work plan identifies work including,
but not limited to, content development, system enhancements and new system
functionality.
As features and services of the MyBuildingPermit.com site grow, it is the
intention of the Alliance to create a consistent user experience for customers
using the site. Alliance policy is to implement new services for all member
departments that perform the function in each jurisdiction.
The Alliance recognizes that there are wide variations between agencies in terms
of permit system use, information technology capability and/or business
practices. However, it is the expectation of the Alliance that member agencies
will make necessary adjustments to their respective business processes and
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permit systems to accommodate features and functionality agreed to by the MBP
Management Committee.
Every effort will be made to phase this kind of work providing sufficient lead time
for individual jurisdictions and departments to make necessary organization and
system adjustments.
IV SUBSCRIBER BUSINESS RESPONSIBILITIES
As a part of the implementation process, the Alliance will provide the Subscriber
with a detailed implementation roadmap document and checklist. The following
outline major tasks and responsibilities associated with the implementation of MBP.
The timeline and phasing for implementing a new Subscriber to MBP will be
negotiated at the time of the execution of this Agreement.
1. Set up, enter and test user configurable OTC permit types and fees in the MBP
test environment. Coordinate any additional fee and technical configuration with
the program manager.
2. Complete the permit configuration for plan review permit types. Set up and enter
user configurable plan review permit information and fees. Coordinate any
additional technical configuration with the program manager.
3. Acquire the following online services for online payments (additional information
will be provided as needed);
(a) A banking internet merchant account for receipting credit card payments.
Most, but not all, merchant credit card systems work with MBP. Before
securing a merchant account, confirm that the credit card processing
system will work with PayPal PayFlowPro.
(b) A PayPal PayFlowPro account for online credit card transactions.
4. Provide permit status checking and inspection scheduling directions and contact
information.
5. Provide hyperlinks to agency code(s) and home web page.
6. Maintain member specific data and information and/or linked content.
7. Authorize and manage user accounts.
V TECHNICAL SPECIFICATIONS & REQUIREMENTS
11. Interfaces
It is possible to implement MBP with all, some or without interfaces between
MBP and the agency backend permit system. In the absence of interfaces, some
functionality such as permit status may not be available for applicants and
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visitors to the MBP web site. In general, the MBP interfaces replace existing
manual data entry by creating a new permit record and inserting the permit data
directly into backend permit systems.
MBP uses several separate interfaces with individual backend permit systems to
be able to provide the full range of services provided by MBP. The current list of
functionality and interface requirements will be provided to the Subscriber.
Establishing and implementing interfaces between MBP and the Subscriber’s
back-end permit tracking system is the responsibility of the Subscriber, including,
but not limited to interface and/or web license and implementing to the back-end
system. The Alliance will provide the necessary technical specifications, test and
production environments and provide assistance for the implementation of said
interface(s).
The Alliance standard practice is to use Web Services to exchange XML
formatted data and/or serialized objects as well as MS SQL linked servers with
MBP specific views for the interface topology.
12. Generic email boxes
Each Subscriber agency must create and supply generic email boxes addresses
and contact phone numbers for user inquiries and comments in the following
areas; Permits, Fees, Building, Technical, Inspection, Suggestion, Missing
Address and Other. The format for the three general service email addresses is:
• BuildingOfficial@xxxx
• PermitTech@xxxxx
• MyBuildingPermit@xxxx
13. The Subscriber must provide parcel and address data for their entire
jurisdiction in a format specified (available upon request) by the Alliance for use
in MBP or in the absence of this data, the Alliance will use the best available
property data. Typically, these are commercially available data and/or county
data sets.
14. Credit card and other banking transactions are accomplished using industry
standard data encryption technologies. MBP does not retain credit card
numbers, this data is passed directly through to the Subscriber’s bank merchant
account. Both the credit card processing service(s) and the host agency network
are PCI compliant at the time this Agreement was executed. Security measures
and information is available upon request.
15. The cost to make annual changes to fees and other maintenance services are
included in the annual subscription fee.
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MyBuildingPermit.com Readiness Checklist
Prepared for XXX government
Business Requirements:
Obtain Council or appropriate funding approval for joining MBP and sign Subscriber Agreement
Allocate Staff Resources–
Stakeholder/Project Champion
Project Manager during Implementation
IT/Technical Resources – internal/contract developers, database admin, system analyst
Permit tech expert with permit system/technical understanding
Map Permit/Application Process flow to MBP including: configuration of types and naming
conventions, inspections required for each, fees
Map Electronic Plan Review process to MBP (software for review/markup, document storage,
monitors for viewing not provided by MBP), documents required for each application,
supplemental questions needed
Document all OTC permit application fee structures/logic charged to customers
Accept and adhere to the MBP Administrative Policies
Accept and encourage jurisdictional staff to use the MBP Tip Sheets, Code Interpretations, and
Standards
Participate in MBP Committee/Team meetings
Plan for Jurisdiction’s costs including: Credit card transaction fees (MBP policy does provide for
charging convenience fees) , quarterly MBP Fees, On-Boarding Costs, Webservice Development
Costs (if outside resources required)
Technical Requirements:
Web Services - .NET 4.x consume XML data sent from MBP in your backend permitting system
and return XML response with permit number, etc.
IP Address Connectivity with your permit processing system
Create and Expose Database Views in you permit processing database
Create and Expose a Database View containing your jurisdiction Address information
Accept Credit Card payments via VeriSign or Pay Pal with a PayFlowPro Merchant Account
Accept File Web Services (provided by eCityGov) and determine location on jurisdiction’s
network for file storage.
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On-boarding Milestones:
Timeline estimates based on the subscriber's backend system and availability of resources.
Execute Subscriber Agreement
New Jurisdiction Configured in MBP Test site – Complete in Month 1 of Project
Jurisdiction provides details to MBP
MBP Staff creates new organization and logins
System Administrator Training begins
Determine Modules to Implement – Complete in Month 1 of Project
Permit Applications – Over-the-Counter and/or Plan Review
Status Site
Inspection Scheduling
Align Current Application process to MBP – Complete in Months 2-3 of Project
Process Flow
Mapping from MBP into backend system
Permit fees documented and created in MBP
Determine Required, Additional, and Supplemental information for each application
Develop and Test Interfaces – Complete in Months 2-4 of Project
Between MBP and Juris Backend via webservice and database view
Status site and Juris Backend via database views
Inspection Scheduling via webservice
Permit Staff Training – Complete in Month 5 of Project
Go-Live in Production – Complete in Month 6 of Project
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ATTACHMENT B
eCityGov Alliance
MyBuildingPermit Management Committee
ADMINISTRATIVE POLICIES
Adopted March 19, 2010
Revised December 7, 2018
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Administrative Policies
MyBuildingPermit Management Committee
1. Purpose
The eCityGov Alliance (Alliance) is the sponsoring agency for the MyBuildingPermit program and
the Management Committee. The MyBuildingPermit Management Committee Administrative
Policies (Policies) identify and document the Committee’s operating policies and principles for
management of the MyBuildingPermit program.
The Management Committee (Committee) shall be responsible for the operation and oversight of
the MyBuildingPermit program. The Committee shall consist of a representative from each
member agency.
2. Agreement
These Policies shall be reviewed and adopted by the Alliance Executive Board. The adopted
Policies shall be appended to individual MyBuildingPermit subscriber agreements as applicable.
3. Vision Statement
a) MyBuildingPermit will:
i) Develop and maintain consistent practices between member agencies.
ii) Provide a highly-valued development services web portal for our customers.
iii) Set the standard for working in partnership with cities and counties in the region.
iv) Deliver web-based, wireless, and paperless development services application,
permitting and review processes, setting the benchmark for best practices.
v) Offer consistent core services that meet the needs of land development and
contracting customers and community members.
vi) Offer the best development data and information available with a full suite of
property-related research tools.
vii) Ensure adequate and ongoing funding for programs and web sites.
viii) Incorporate sustainability as a component of all practices.
ix) Maintain broad member agency participation, supported by all Cities’ administration.
4. Goals
a) The Committee shall implement the vision by pursuing the following goals:
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i) Continually improve customer service.
ii) Promote building safety and awareness of development and environmental issues.
iii) Improve the development review process for customers.
iv) Maximize resource investments through economies of scale.
v) Promote training and other educational opportunities that will improve staff and
customer understanding of codes, standards, and the processes used to manage and
regulate development activities.
b) To achieve these goals, the Committee will:
i) Where possible, develop process and management consistency between member
agencies.
ii) Regularly gather and use customer feedback and web statistics to help improve
services and monitor progress toward measurable goals.
iii) Provide consistent process explanation and code interpretation to facilitate customer
understanding of development services processes and regulations.
iv) Actively market and communicate program goals, overall vision, and project
objectives to staff, elected officials and customers.
v) Gain organizational support for needed development services process changes.
vi) Periodically review all areas of the development services processes for
enhancements that will improve the quality of services to customers.
vii) Monitor State code and legislation, and work with individual jurisdictions to learn of
potential impacts of pending legislation. If all principal jurisdictions approve one or
more proposed responses, then a joint response could be proposed to the Alliance
Board for collective action.
5. Board Committee Structure and Procedures
a) The Committee shall consist of one voting representative from each MyBuildingPermit
Partner and Subscriber agency member.
b) Committee members shall be appointed by an authorized executive of the participating
agency.
c) Ad-hoc representatives and attendees.
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i) Alliance Executive Board members, Alliance and member agency staff, sub-
committee members and other invited guests may attend Committee meetings
without voting rights.
d) Committee Officers
i) The duties of officers are those normally associated with the office, including but not
limited to, preparing agendas, packet materials, meeting notes, attendance, and
coordinating work and plans with the Executive Director and Executive Board on
behalf of the Committee.
ii) The Committee shall elect a Chair from its members for a period of one year. The
Chair may appoint a Vice-Chair to serve as Chair in his or her absence. No individual
shall serve as Chair for more than three consecutive years.
iii) The election of the officers may be conducted by either a written, electronic, or
verbal vote.
e) Decision Making
i) The Committee will strive to reach consensus on all matters.
ii) If consensus is not reached, decisions shall be made by a of simple majority of the
Committee members present, including those members attending electronically or
via phone.
f) Duties and Responsibilities of the Committee:
i) Meet monthly or on a schedule mutually agreed upon by Committee members.
ii) Approve extensions and exceptions to the time requirements in Sections 6 and 7 of
these Policies, Member Eligibility and Responsibilities, if the Committee finds that
circumstances warrant such an extension or exception.
iii) Appoint two non-voting Subscribers to the Executive Board to represent
MyBuildingPermit Subscriber jurisdictions, as described in Section 4.5 of the Alliance
Bylaws.
(1) Using simple majority vote by small and large Subscriber jurisdictions,
respectively, select one Subscriber to represent large jurisdictions and one
Subscriber to represent small jurisdictions. A jurisdiction with a population of
100,000 or more constituents is considered a large jurisdiction. The Subscriber
member agencies appointed to the board will:
(a) Serve a two-year term commencing on May 1 and biennially selecting new
non-voting Board Members to represent Subscribers. A subscriber member
agency can serve two terms if selected by Committee.
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(b) Provide notification to the Executive Board Chair or Executive Director if
unable to attend a meeting.
(c) Address any issues brought forward by the Executive Board Chair.
iv) Recommend to the Alliance Executive Board that an agency’s membership level be
changed in accordance with the provisions of Section 6 and 7 of these Policies,
Member Eligibility and Responsibilities.
v) Responsible to the Alliance Executive Director and Executive Board for the overall
development and management of the MyBuildingPermit program and related
activities.
vi) Provide oversight and guidance for the MyBuildingPermit program provided for in
these Policies, the Alliance Interlocal Agreement, and Subscriber Agreements and
adopted Committee operational policies. The Committee’s management
responsibilities shall include, but are not limited to:
(1) Establishing operational policies and practices as needed to support these duties
and responsibilities.
(2) Providing budget and member agency fee recommendations to the Executive
Director and the Alliance Executive Board.
(3) Developing and/or approving technical and informational content changes to the
MyBuildingPermit web site and other MyBuildingPermit published materials such
as technical tips sheets.
(4) Participating in and providing oversight of significant MyBuildingPermit projects in
conjunction with Alliance and other technical resource staff.
(5) Working with the Executive Director to produce an annual report and
forthcoming year work plan for presentation and approval by the Executive
Board.
(6) Monitoring the performance of MyBuildingPermit systems and processes and
making adjustments or recommendations as needed.
(7) Creating and overseeing MyBuildingPermit sub-committees including:
(a) Developing and approving sub-committee charters that provide policy and
operational direction for the sub-committees.
(b) Assigning a Committee member as a liaison for each sub-committee.
(c) Monitoring, coordinating and managing sub-committee work programs and
determining appropriate actions to institute recommendations or resolve
issues.
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(d) Reviewing and providing guidance on sub-committee annual charter and
work plan.
g) Individual Committee Members Duties and Responsibilities:
i) Regularly attend Committee and sub-committee meetings and follow through on
MyBuildingPermit work commitments.
(1) Attendance may be in person or via electronic means, including, but not limited
to video or phone conferencing.
ii) Notify the Committee chair in advance of an absence.
iii) Represent the interests and legal obligations of his or her agency with respect to the
agency’s development services functions.
iv) Assist in the coordination of development services functions with and in support of
the interests of adjunct development services functions/agencies such as fire
districts, utility districts and other agencies which have authority for specific aspects
of the development review process.
v) Positively contribute to the MyBuildingPermit program by participating on the
Committee and working sub-committees, serving as a Committee officer, and
performing other necessary Committee-related duties.
6. Member Agency Eligibility
a) MyBuildingPermit Subscriber Member Eligibility — Any governmental or quasi-
governmental agency or jurisdiction located or operating in Washington State that
provides development review and permitting function may become a MyBuildingPermit
member agency upon approval by the Executive Board.
b) Eligibility may be delayed and/or restricted to meet Alliance and MyBuildingPermit
business objectives and constraints including, but not limited to;
i) Available budget and/or staff resources.
ii) Geographic proximity of the requesting agency.
iii) MyBuildingPermit work load and/or regional implementation priorities.
c) The Committee recognizes that some new member agencies will be faced with additional
challenges to joining MyBuildingPermit. These challenges may include, but are not
limited to, limited technical support, no or limited functionality of back-end permit
systems, limited development services revenue levels and limited availability of business
staff. At the same time the Committee recognizes that the greater community will
benefit from regional inclusion of interested agencies. The committee may make
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reasonable efforts to include cities and agencies when membership aligns with
MyBuildingPermit work plans, priorities and goals.
7. Member Agency Responsibilities
a) MyBuildingPermit Participation Levels –There are two levels of MyBuildingPermit
members; Active and Non-active.
i) Active member agencies are required to regularly contribute to the management and
operation of MyBuildingPermit through participation on the Management Committee
and sub-committees.
(1) Active member agencies must commit to sending a representative to each
regular Management Committee meeting. This representative must be
appointed by the member agency’s executive and have the authority to vote on
behalf of the member agency.
(2) Active member agencies must make a good faith effort to send a representative
to as many standing sub-committee meetings as possible with a minimum of one
sub-committee for every six development services employees. Attendance may
be in person or via electronic means, including, but not limited to video or phone
conferencing.
ii) Non-active member agencies are not required to participate on the committees.
Non-active member agencies agree to accept decisions and direction of the
Committee.
b) Member Agencies agree to:
i) Utilize all MyBuildingPermit development services code interpretations, standards,
and other relevant materials adopted by the Committee within 30 days of becoming
a member. Exceptions may be granted by the Committee where adopted resolutions
or ordinances conflict with MyBuildingPermit materials, provided the jurisdiction
makes a good faith effort to align said resolutions or ordinances with the
MyBuildingPermit interpretations and standards in a timely fashion.
ii) Begin implementation of MBP permit status, MBP inspection scheduling and MBP
over-the-counter (OTC) permits within one year of becoming a member or one year
from the time that new functionality becomes available. This requirement may be
waived by the Committee if implementation is not technically and/or economically
feasible. See Section 8, MyBuildingPermit Core Business Requirements for additional
information.
iii) Begin implementation of MBP online permits that require plan review within three
years of becoming a member agency or within three years after new functionality
becomes available. This requirement may be waived by the Committee if
implementation is not technically and/or economically feasible.
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iv) Support the effort to adopt a common building code adoption ordinance.
8. MyBuildingPermit Core Business Requirements
a) Utilize all MyBuildingPermit code interpretations, tip sheets, and other agreed-upon
materials.
b) Agree to and utilize all modules of the MyBuildingPermit web portal as described in
section 6.b above.
c) Regularly maintain and update agency content, hyperlinks, fees, permit types and other
configurable content.
d) Monitor and manage documents and communications with applicants through the
MyBuildingPermit applicant and staff web portals.
9. Amendment of Administrative Policies
a) Amendments and changes to the Policies must first be approved by the Committee and
then forwarded to the Executive Director for review and to the Executive Board for final
adoption.
10. MyBuildingPermit Budget and Membership Fee Schedule
a) The MyBuildingPermit budget and membership fee schedule shall be updated and
established each year as part of the Alliance budget adoption or budget update process
by the Executive Board. The Committee will provide a budget and fee recommendation
which will be reviewed as part of the Executive Director’s budget recommendation
process for the Executive Board.
11. Authorities
a) The Executive Board is the governing body of the eCityGov Alliance and as such has
final authority for the establishing and monitoring of this Policy.
b) The Executive Director and Committee are responsible for the implementation and
administration of this policy.
c) The Committee may formally adopt exceptions to this Policy that are consistent with
Section 4, Vision Statement and Section 5, Goals and Purpose provided that said
exceptions do not adversely impact MyBuildingPermit revenue and/or support resources.
Adopted exceptions shall be reported to the Executive Board through the regular
program reports.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5527 (Gaub)
Date:
June 9, 2020
Department:
Public Works
Attachments:
Res olution No. 5527
TIP Summary Memo
2021-2026 TIP
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council to adopt Resolution No. 5527.
Background Summary:
Resolution No. 5527 authorizes the City Council to adopt the 2021-2026 Transportation
Improvement Program (TIP).
The T I P is required to be amended by J une 30 each year as required by R C W 35.77.010.
The primary importance of the T I P is that, in most instances, projects must be included on the
T I P to be eligible f or state and federal grant programs. T he T I P identifies secured or
reasonably expected revenues and expenditures for each of the projects included in the TIP.
The T I P is a multiyear planning tool and document for the development of transportation
facilities within the C ity and does not represent a financial commitment by the City. Once the
T I P is approved, projects are budgeted and funded through the City’s biennial budget. T he
T I P sets priorities for the allocation secured and unsecured funding and is a prerequisite of
most grant programs. S taf f also uses the T I P to coordinate f uture transportation projects with
needed utility improvements. T he projects and programs identif ied in the T I P that increase
the capacity of the transportation system to address growth and development provide the
basis for the City’s transportation impact fee program.
The TIP revisions were discussed at the May 26th, 2020 Council Study Session. A public
hearing for the TIP was set by consent agenda at the June 1, 2020 Council Meeting. The
hearing is scheduled to be held at the June 15, 2020 Council Meeting in advance of the
adoption of this resolution to adopt the TIP.
Rev iewed by Council Committees:
Councilmember:Brown Staff:Gaub
Meeting Date:June 15, 2020 Item Number:RES.C
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Resolution No. 5527
June 4, 2020
Page 1
RESOLUTION NO. 5527
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, APPROVING AND ADOPTING THE 2021-2026
TRANSPORTATION IMPROVEMENT PROGRAM OF THE CITY OF
AUBURN
WHEREAS, RCW 35.77.010 requires that the legislative body of each City
prepare and adopt a comprehensive Transportation Improvement Program for the
ensuing six years, but only after conducting a public hearing; and
WHEREAS, a public hearing to review the 2021-2026 Transportation
Improvement Program for the City of Auburn was held on June 15, 2020, at the hour of
7:00 p.m. at the Auburn City Council meeting held virtually, pursuant to notice published
in the legal newspaper of the City of Auburn on June 5, 2020.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The 2021-2026 comprehensive Transportation Improvement
Program is adopted, which will be in substantial conformity with the attached Exhibit “A.”
Section 2. The City Engineer of the City of Auburn is authorized to file a certified
copy of this Resolution and the 2021-2026 Transportation Improvement Program with
the Washington State Department of Transportation.
Section 3. The Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 4. This Resolution shall take effect and be in full force on passage and
signatures.
Dated and Signed this _____ day of _________________, 2020.
CITY OF AUBURN
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
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Page 1 of 4
Memorandum
To: Mayor Backus
Councilmembers
From: James Webb, Senior Traffic Engineer, PE, PTOE
Date: June 3, 2020
Re: 2021-2026 Transportation Improvement Program – Annual Update
BACKGROUND SUMMARY
The City’s Transportation Improvement Program (TIP) identifies projects and programs needed to
address transportation needs over the next 6-year period. RCW 35.77.010 requires the City to
create a TIP and update it at least once per year. Often the TIP is updated more frequently as
additional transportation needs and funding are identified throughout the year. The TIP identifies
secured or reasonably expected revenues and expenditures for each of the projects and programs
included in the TIP.
The TIP is a multiyear planning tool and document for the development of transportation facilities
within the City and does not represent a financial commitment by the City. Once the TIP is
approved, projects are budgeted and funded through the City’s biennial budget. The TIP sets
priorities for the allocation of secured and unsecured funding and is a prerequisite of most grant
programs. Staff also uses the TIP to coordinate future transportation projects with needed utility
improvements. The projects and programs identified in the TIP that increase the capacity of the
transportation system to address growth and development provide the basis for the City’s
transportation impact fee program.
SUMMARY OF PROPOSED AMENDMENTS TO THE TIP
The currently proposed TIP approaches the balancing of anticipated revenues with needed
projects differently than previous TIPs. Previously, the total cost of projects in the first three years
of the TIP was balanced to the amount of funding anticipated to be available. However, for the
second three years (years 4, 5, and 6) the total projects were not balanced to the anticipated
funding due to the high degree of uncertainty in estimating future funding and revenues. This
approach resulted in the TIP including many projects in years 4, 5, and 6 that could not be
realistically implemented due to funding constraints. To present an overall more realistic and
achievable plan, the proposed 2021-2026 TIP financially constrains all six years of the TIP with the
exception of the Traffic Impact Fee fund. The proposed TIP shows a negative traffic impact fee
fund balance in years 4, 5, and 6 due to projects being included in the TIP as placeholders for
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capacity improvements that will be needed should more development occur than is assumed in
the conservative revenue projections.
Completed Projects to be Removed: The following projects have, or are anticipated to be,
completed by the end of 2020 and therefore are not included in the proposed 2021-2026 TIP:
Intersection Projects
I-6: Lakeland Tapps Parkway ITS Expansion ($1.01M)
Non-Motorized and Transit Projects
N-5: F Street SE Non-Motorized Improvements ($3.94M)
Preservation Projects
P-7: AWN Preservation Phase 2 ($1.628)
P-8: AWN Preservation Phase 3 ($1.95M)
Roadway Projects
R-15: Poplar Curve Safety Improvements ($0.268M)
Preliminary Engineering and Miscellaneous Projects
S-3: A Street SE Corridor Study ($0.10M)
Removed from TIP/Remain in Comprehensive Transportation Plan: The following projects
are proposed to be removed from the TIP as potential funding has not been identified within the
6-year TIP timeframe or for other reasons as stated below. The City will continue to seek funding
and partnerships for these projects. The projects will remain in the Comprehensive
Transportation Plan and will be considered for inclusion in future TIPs based on project
prioritization and funding availability:
Intersection Projects
I-7: SE 320th Street/116th Avenue SE Roundabout ($1.725M)
I-9: M Street SE/29th Street SE Intersection Improvements ($1.00M)
I-12: C Street SW/15th Street SW Intersection Improvements ($1.2M)
I-13: 124th Avenue SE/SE 320th Street Intersection Improvements ($1.95M)
I-14: 124th Avenue SE/SE 284th Street ($0.70M)
Preservation Projects
P-6: 15th Street SW Reconstruction ($3.375M)
Roadway Projects
R-2: I Street NE Corridor (45th Street NE to S 277th Street) ($6.76M) – This project is
being completed by a developer without City funding.
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R-10: Auburn Way (4th Street NE to 4th Street SE) ($4.428M) – Elements of the project
have been included as part of Auburn Way N Preservation Phase 3 project (P-8) and
the Auburn Way N/1st Street NE Signal Replacement Project (I-1). The remaining
elements of the project will remain in the Comprehensive Transportation Plan.
R-12: R Street Bypass ($6.35M)
R-13: SE 320th Street Corridor Improvements (116th Avenue SE to 122nd Avenue SE)
($3.62M)
R-14: W Valley Highway Improvements (15th Street NW to W Main Street) ($3.25M)
R-17: M Street SE Corridor (8th Street SE to Auburn Way S) ($7.3M)
R-18: Auburn Way S Bypass ($40M) –This project is being completed by MIT and
WSDOT without City funding.
R-19: Auburn Way S Streetscape Improvements (SR 18 to M Street SE) ($4.5M) –The
project scope needs to be re-evaluated due to other recently completed and currently
underway projects on the Auburn Way corridor.
R-20, 21, 22: Lea Hill Road Segments 1, 2, and 3 ($30.7M) – The Lea Hill Road Corridor
study was recently completed and will be presented to Council on June 8th. Projects R-
20, R-21, and R-22 were re-packaged and prioritized based on the study findings. New
TIP project I-6 and existing project R-27 include improvements recommended by the
study. The remaining improvements will be incorporated into the Comprehensive Plan.
R-23: W Valley Highway Improvement (SR 18 to 15th Street SW) ($2.4M)
R-25: R Street SE Corridor Extension ($10M) –The City will continue to seek project
funding and/or partnership with the Muckleshoot Indian Tribe to complete the project
improvements with the development of the decommissioned Miles sand and gravel pit.
New Projects Added to the TIP: The following projects are proposed to be added to the updated
TIP based on prioritization of anticipated funding for capacity, safety, non-motorized, and street
preservation needs:
Intersection Projects
I-6: Lea Hill Road/112th Avenue SE Roundabout ($5.17M) – This project includes
improvements recommended in the Lea Hill Road Corridor study (see notes under
removed projects R-20, R-21, R-22 above).The project will build a roundabout at the
Lea Hill Road intersection with 112th Avenue SE and modify the Lea Hill intersection
with 105th Pl. SE.
I-7: Auburn Avenue/E Main Street Signal Replacement ($0.05M) – This project will
replace the existing traffic signal. The existing signal was constructed in 1968, and is
approaching the end of its service life.
I-13: SE 304th Street/132nd Avenue SE ($1.35M) – This project will build a new
roundabout at the SE 304th Street intersection with 132nd Avenue SE. The intersection
is currently stop-controlled on the side street approach and does not meet adopted LOS
standards.
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Page 4 of 4
Preservation Projects
P-6: Lake Tapps Pkwy/Sumner-Tapps Hwy E Preservation ($1.38M) – This project will
grind and overlay these roadways and implement ADA improvements. Grant funding
was applied for in 2020.
P-7: 2021 Local Street Preservation Project ($2.5M) – The project will re-build
pavement and replace water main on G Street SE (E Main Street to 4th Street SE) and
grind and overlay pavement and replace water main in the Riverwalk/Forest Ridge
Neighborhood.
P-8: 2022 Local Street Preservation Project ($1.65M) – The project will re-build
pavement and replace water main on I Street SE (E Main Street to 4th Street SE).
Roadway Projects
R-2: Stewart Road (Lake Tapps Parkway Corridor ($0.15M) – the project will provide
funds to the City of Sumner to support their project to replace the bridge over the White
River. This is the last remaining segment of Stewart Road to be improved. The project
will relieve congestion along the A Street SE and C Street SW corridors in Auburn.
Other Modifications:
Other changes proposed to be made as part of the annual update are to revise certain project
descriptions, cost estimates, and anticipated funding sources to be more representative of project
scopes and available funding sources.
SUMMARY
Overall the changes proposed above will reduce the funding programmed during the six year
period from $181M (2020-2025) to $78.1M (2021-2026). This reduction was needed to balance
project programming with realistic forecast levels of funding (including realistic levels of grant
funding).
CURRENT STATUS AND NEXT STEPS:
Staff will work to incorporate any City Council comments provided at the Study Session into the
final document. It will then be finalized for adoption based on the schedule below.
• MAY 26, 2020: COUNCIL STUDY SESSION
• JUNE 1, 2020: RESOLUTION TO SCHEDULE PUBLIC HEARING
• JUNE 15, 2020: PUBLIC HEARING & RESOLUTION FOR ADOPTION
Page 72 of 205
2021-2026
Transportation Improvement
Program
Public Works Department
Transportation Section
Adopted June 15, 2020 by Resolution No. 5527
Page 73 of 205
City of Auburn Transportation Improvement Program
ii
Cover Photos: Left: Auburn Way S North Side Sidewalk, Right: Auburn Avenue RRFB
Page 74 of 205
Resolution No. 5527
June 4, 2020
Page 1
RESOLUTION NO. 5527
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, APPROVING AND ADOPTING THE 2021-2026
TRANSPORTATION IMPROVEMENT PROGRAM OF THE CITY OF
AUBURN
WHEREAS, RCW 35.77.010 requires that the legislative body of each City
prepare and adopt a comprehensive Transportation Improvement Program for the
ensuing six years, but only after conducting a public hearing; and
WHEREAS, a public hearing to review the 2021-2026 Transportation
Improvement Program for the City of Auburn was held on June 15, 2020, at the hour of
7:00 p.m. at the Auburn City Council meeting held virtually, pursuant to notice published
in the legal newspaper of the City of Auburn on June 5, 2020.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The 2021-2026 comprehensive Transportation Improvement
Program is adopted, which will be in substantial conformity with the attached Exhibit “A.”
Section 2. The City Engineer of the City of Auburn is authorized to file a certified
copy of this Resolution and the 2021-2026 Transportation Improvement Program with
the Washington State Department of Transportation.
Section 3. The Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 4. This Resolution shall take effect and be in full force on passage and
signatures.
Dated and Signed this _____ day of _________________, 2020.
CITY OF AUBURN
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
Page 75 of 205
City of Auburn Transportation Improvement Program
iv
Table of Contents
Executive Summary .............................................................................................................................. 1
Introduction ............................................................................................................................................. 1
Projects & Financing Plan Summary ................................................................................................ 3
Intersection, Traffic Signal and ITS Projects ................................................................................ 12
Auburn Way N/1st Street NE Signal Replacement (TIP# I-1) ..................................................... 12
Traffic Signal Improvements (TIP# I-2) ........................................................................................... 13
ITS Dynamic Message Signs (TIP# I-3) ......................................................................................... 14
Street Lighting Improvement Program (TIP# I-4) .......................................................................... 15
Harvey Rd NE/8th St NE Intersection Improvements (TIP# I-5) ................................................ 16
Lea Hill Road/112th Avenue SE Roundabout (TIP# I-6) ............................................................. 17
Auburn Avenue/E Main Street Signal Replacement (TIP# I-7) ................................................... 18
R St SE/29th Street SE Intersection Improvements (TIP# I-8) ................................................... 19
R Street SE/21st Street SE Roundabout (TIP# I-10) ................................................................... 20
Auburn Way S/6th Street SE Intersection Improvements (TIP# I-11) ....................................... 21
SE 304th Street/132nd Avenue SE Roundabout (TIP# I-13) ...................................................... 22
10th Street NW/A Street NW Intersection Improvements (TIP# I-15) ....................................... 23
15th Street NW/SR 167 NB Ramps (TIP# I-16) ............................................................................ 24
Citywide LED Street Lighting and Controls (TIP# I-17) ................................................................ 25
Non-Motorized and Transit Projects ............................................................................................... 27
Pedestrian Accessibility and Safety Program (TIP# N-1) ............................................................ 27
ADA and Sidewalk Improvement Program (TIP# N-2) ................................................................. 28
Arterial Bicycle and Safety Improvement Program (TIP# N-3) ................................................... 29
Transit Partnership Routes (TIP# N-4) ........................................................................................... 30
Auburn Station Access Improvements (TIP# N-6) ........................................................................ 31
Auburn Way S (SR 164) – Southside Sidewalk Improvements (TIP# N-7) .............................. 32
Evergreen Heights Safe Routes to Schools (TIP# N-8) ............................................................... 33
Riverwalk Drive SE Non-Motorized Improvements (TIP# N-9) ................................................... 34
M Street SE Sidewalk Improvements (TIP# N-10) ....................................................................... 35
Lea Hill Safe Routes to Schools (TIP# N-11) ................................................................................ 36
Preservation Projects ......................................................................................................................... 38
Arterial Street Preservation Program (TIP# P-1) .......................................................................... 38
Local Street Improvement Program (TIP# P-2) ............................................................................. 39
2nd Street SE Preservation (TIP# P-3) .......................................................................................... 40
Bridge Deck Preservation Program (TIP# P-4) ............................................................................. 41
Bridge Structure Preservation Program (TIP# P-5) ...................................................................... 42
Lake Tapps Pkwy/Sumner-Tapps Hwy E Preservation (TIP# P-6) ............................................ 43
2021 Local Street Preservation Project (TIP# P-7) ...................................................................... 44
2022 Local Street Preservation Project (TIP# P-8) ...................................................................... 45
Lea Hill Bridge Deck Preservation (TIP# P-9) ............................................................................... 46
A Street SE Preservation (37th St SE to Lakeland Hills Way) (TIP# P-10) .............................. 47
C Street SW Preservation (W Main St to GSA Signal) (TIP# P-11) .......................................... 48
Lakeland Hills Way Preservation (57th Dr SE to Lake Tapps Pkwy) (TIP# P-12) ................... 49
3rd Street SW Bridges Deck Preservation (TIP# P-13) ............................................................... 50
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City of Auburn Transportation Improvement Program
v
Roadway Projects ................................................................................................................................ 52
Neighborhood Traffic Safety Program (TIP# R-1) ........................................................................ 52
Stewart Road – Sumner (Lake Tapps Parkway Corridor) (TIP# R-2) ....................................... 53
M St Underpass (TIP# R-3) .............................................................................................................. 54
A St Loop (TIP# R-4) ......................................................................................................................... 55
A St NW, Phase 2 (W Main St to 3rd St NW) (TIP# R-5) ............................................................ 56
Auburn Way S Widening (Hemlock St SE to Poplar St SE) (TIP# R-6) .................................... 57
M Street NE Widening (E Main St to 4th St NE) (TIP# R-7) ....................................................... 58
49th St NE (Auburn Way N to D St NE) (TIP# R-8) ...................................................................... 59
46th Pl S Realignment (TIP# R-9) ................................................................................................... 60
124th Ave SE Widening (SE 312th St to SE 318th St) (TIP# R-11) .......................................... 61
Regional Growth Center Access Improvements (TIP# R-16) ..................................................... 62
Stewart Road – City of Pacific (Lake Tapps Parkway Corridor) (TIP# R-24) ........................... 63
E Valley Highway Widening (TIP# R-26) ........................................................................................ 64
Garden Avenue Realignment (TIP# R-27) ..................................................................................... 65
Preliminary Engineering and Miscellaneous Projects ............................................................... 67
A St NW, Phase 1 (3rd St NW to 14th St NW) (TIP# S-1) .......................................................... 67
S 277th St Monitoring (TIP# S-2) .................................................................................................... 68
Project Summary Sheet .………………………………… ….…………………….…Appendix A
2021-2026 TIP Project Map…..…………..……………………………………………Appendix B
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City of Auburn Transportation Improvement Program
vi
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City of Auburn Transportation Improvement Program
Executive Summary and Introduction 1
EXECUTIVE SUMMARY
The Transportation Improvement Program (TIP) is a 6-year plan for transportation
improvements that support the City of Auburns current and future growth. The TIP along with
the Comprehensive Transportation Plan (CTP) serve as source documents for the City of
Auburn Capital Facilities Plan which is a Comprehensive Plan element required by
Washington’s Growth Management Act. The program may be revised at any time by a majority
of the City Council after a public hearing.
INTRODUCTION
Purpose
The TIP sets priorities for the allocation of secured and unsecured funding and is a
prerequisite of most grant programs. Staff also uses the TIP to coordinate future transportation
projects with needed utility improvements. The projects and programs identified in the TIP that
increase the capacity of the transportation system to address growth and development provide
the basis for the City’s transportation impact fee program.
Statutory Requirements
Six Year Transportation Improvement Program - RCW 35.77.010 requires that each city
prepare and adopt a comprehensive transportation improvement program for the ensuing six
calendar years consistent with its CTP. This six-year TIP shall be filed with the Secretary of the
Washington State Department of Transportation (WSDOT) each year within 30 days of
adoption.
Projects of Regional Significance - RCW 35.77.010 also requires each city to specifically set
forth those projects and programs of regional significance for inclusion in the transportation
improvement program for that region. The 2021-2026 TIP includes three projects of regional
significance:
TIP Project Number Project Title
TIP# R-6 AWS Widening (Hemlock to Poplar)
TIP# R-7 M St NE Widening (E Main St to 4th St NE)
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City of Auburn Transportation Improvement Program
Executive Summary and Introduction 2
Methodology
Annual updates of the TIP begins with developing a revenue forecast to provide a reasonable
estimate of funding available to accomplish the transportation improvement needs. Since the
desire to construct transportation improvements typically exceeds the available forecast
revenue, it is necessary to prioritize the transportation needs of the City.
Transportation needs are identified by examining the latest information concerning level of
service, safety and crash history, growth trends, traffic studies and the City’s adopted CTP.
The likelihood of receiving federal or state grants for various improvements, community
interests and values are also considered. All of these factors yield a prioritized list of
transportation improvements.
Projects are grouped into the following categories based on the type of improvement:
· Intersection, Signal & Intelligent Transportation System Projects;
· Non-Motorized & Transit Projects;
· Preservation Projects;
· Roadway Improvement Projects; and
· Preliminary Engineering & Miscellaneous Projects.
Each project is identified as a Capacity or Non-capacity improvement and those that are
located on a defined Arterial LOS Corridor (per Table 2-2 of the City’s CTP) are identified
accordingly. Capacity projects from the 6-year plan are incorporated into the CTP as Group A
projects. Longer term capacity projects are listed in the CTP as Group B Projects.
The TIP is proposed to be financially constrained for the entire six years of the TIP with the
exception of the Traffic Impact Fee fund. The proposed TIP shows a negative traffic impact fee
fund balance in years 4, 5, and 6 due to projects being included in the TIP as placeholders for
capacity improvements that will be needed should more development occur than is assumed in
the conservative revenue projections.
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City of Auburn Transportation Improvement Program
Projects and Financing Plan Summary 3
Projects & Financing Plan Summary
TIP#Intersection, Signal and ITS Projects 2021 2022 2023 2024 2025 2026 Total
I-1 Auburn Way N/1st Street NE Signal Replacement
Capital Costs 575,000 - - - - - 575,000
Funding Sources:
Unrestricted Street Revenue 525,000 - - - - - 525,000
Arterial Preservation Fund (105)50,000 - - - - - 50,000
Unsecured Grants - - - - - - -
Traffic Impact Fees - - - - - - -
REET 2 - - - - - - -
I-2 Traffic Signal Improvements
Capital Costs 200,000 100,000 200,000 100,000 200,000 200,000 1,000,000
Funding Sources:......
Cap. Imp. Fund Balance - - - - - - -
Unsecured Grants - - - - - - -
REET 2 200,000 100,000 200,000 100,000 200,000 200,000 1,000,000
I-3 ITS Dynamic Message Signs
Capital Costs - - - - - 20,000 20,000
Funding Sources:
Unrestricted Street Revenue - - - - - 20,000 20,000
Unsecured Grants - - - - - - -
Traffic Impact Fees - - - - - - -
I-4 Street Lighting Improvement Program
Capital Costs 50,000 50,000 50,000 50,000 50,000 50,000 300,000
Funding Sources:
Cap. Imp. Fund Balance - - - - - - -
Unsecured Grants - - - - - - -
REET 2 50,000 50,000 50,000 50,000 50,000 50,000 300,000
I-5 Harvey Road/8th Street NE Intersection Improvements
Capital Costs 83,598 83,196 82,794 82,382 81,990 81,589 495,549
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - - - - -
Traffic Impact Fees 83,598 83,196 82,794 82,382 81,990 81,589 495,549
I-6 Lea Hill Road/112th Avenue SE Roundabout
Capital Costs - - - 350,000 420,000 2,200,000 2,970,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - - - 1,100,000 1,100,000
Traffic Impact Fees - - - 350,000 420,000 1,100,000 1,870,000
I-7 Auburn Avenue/E Main Street Signal Replacement
Capital Costs - - - - - 150,000 150,000
Funding Sources:
Unrestricted Street Revenue - - - - - 150,000 150,000
Unsecured Grants - - - - - - -
Traffic Impact Fees - - - - - - -
I-8 R Street SE/29th Street SE Intersection Improvements
Capital Costs 750,000 500,000 250,000 3,500,000 - - 5,000,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - - - - -
Traffic Impact Fees 750,000 500,000 250,000 3,500,000 - - 5,000,000
I-10 R Street SE/21st Street SE Roundabout
Capital Costs - - 250,000 100,000 750,000 - 1,100,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - - 500,000 - 500,000
Traffic Impact Fees - - 250,000 100,000 250,000 - 600,000
I-11 Auburn Way S/6th Street SE Intersection Improvements
Capital Costs - - 130,000 25,000 630,000 - 785,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - - 505,000 - 505,000
Traffic Impact Fees - - 130,000 25,000 125,000 - 280,000
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City of Auburn Transportation Improvement Program
Projects and Financing Plan Summary 4
TIP#Intersection, Signal and ITS Projects 2021 2022 2023 2024 2025 2026 Total
I-13 SE 304th Street/132nd Avenue SE Roundabout
Capital Costs - - 250,000 50,000 1,200,000 - 1,500,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - - - - -
Traffic Impact Fees - - 250,000 50,000 1,200,000 - 1,500,000
I-15 10th Street NW/A Street NW Intersection Improvements
Capital Costs - 200,000 650,000 - - - 850,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - - - - -
Traffic Impact Fees - 200,000 650,000 - - - 850,000
I-16 15th Street NW/SR 167 NB Ramps
Capital Costs 1,525,000 - - - - - 1,525,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - - - - -
Traffic Impact Fees 225,000 - - - - - 225,000
Other (Developer)1,300,000 - - - - - 1,300,000
I-17 Citywide LED Street Lighting and Controls
Capital Costs 39,012 - - - - - 39,012
Funding Sources:
REET 2 37,000 - - - - - 37,000
Secured Grants 2,012 - - - - - 2,012
Subtotal, Intersection, Signal and ITS Projects:
Capital Costs 3,222,610 933,196 1,862,794 4,257,382 3,331,990 2,701,589 16,309,561
Funding Sources:
Unrestricted Street Revenue 525,000 - - - - 170,000 695,000
Arterial Preservation Fund (105)50,000 - - - - - 50,000
Secured Grants 2,012 - - - - - 2,012
Unsecured Grants - - - - 1,005,000 1,100,000 2,105,000
Traffic Impact Fees 1,058,598 783,196 1,612,794 4,107,382 2,076,990 1,181,589 10,820,549
REET 2 287,000 150,000 250,000 150,000 250,000 250,000 1,337,000
Other (Developer)1,300,000 - - - - - 1,300,000
Total Funding 3,222,610 933,196 1,862,794 4,257,382 3,331,990 2,701,589 16,309,561
TIP:Non-Motorized and Transit Projects 2021 2022 2023 2024 2025 2026 Total
N-1 Pedestrian Accessibility and Safety Program
Capital Costs 50,000 100,000 100,000 100,000 100,000 100,000 550,000
Funding Sources:
Unrestricted Street Revenue 50,000 100,000 100,000 100,000 100,000 100,000 550,000
Unsecured Grants - - - - - - -
Traffic Impact Fees - - - - - - -
N-2 ADA and Sidewalk Improvement Program
Capital Costs 185,000 - 200,000 200,000 200,000 200,000 985,000
Funding Sources:
Unsecured Grants - - - - - - -
REET 2 185,000 - 200,000 200,000 200,000 200,000 985,000
N-3 Arterial Bicycle and Safety Improvement Program
Capital Costs 100,000 - 100,000 - 100,000 - 300,000
Funding Sources:
Unrestricted Street Revenue 100,000 - 100,000 - 100,000 - 300,000
Unsecured Grants - - - - - - -
Traffic Impact Fees - - - - - - -
N-4 Transit Partnership Routes
Capital Costs 180,000 185,000 190,000 195,000 200,000 205,000 1,155,000
Funding Sources:
Unrestricted Street Revenue 180,000 185,000 190,000 195,000 200,000 205,000 1,155,000
Unsecured Grants - - - - - - -
Traffic Impact Fees - - - - - - -
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City of Auburn Transportation Improvement Program
Projects and Financing Plan Summary 5
TIP#Intersection, Signal and ITS Projects 2021 2022 2023 2024 2025 2026 Total
N-6 Auburn Station Access Improvements
Capital Costs - 125,000 - - - - 125,000
Funding Sources:
Unrestricted Street Revenue - 25,000 - - - - 25,000
Unsecured Grants - - - - - - -
Traffic Impact Fees - 100,000 - - - - 100,000
N-7 Auburn Way S (SR 164) - Southside Sidewalk Improvements
Capital Costs - 95,000 750,000 - - - 845,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - 80,000 600,000 - - - 680,000
Traffic Impact Fees - - - - - - -
REET 2 - 15,000 150,000 - - - 165,000
N-8 Evergreen Heights Safe Routes to School Improvements
Capital Costs - - - - - 410,000 410,000
Funding Sources:
Unrestricted Street Revenue - - - - - 410,000 410,000
Unsecured Grants - - - - - - -
Traffic Impact Fees - - - - - - -
REET 2 - - - - - - -
N-9 Riverwalk Drive SE Non-Motorized Improvements
Capital Costs 200,000 950,000 - - - - 1,150,000
Funding Sources:
Unrestricted Street Revenue 20,000 250,000 - - - - 270,000
Unsecured Grants 180,000 450,000 - - - - 630,000
Traffic Impact Fees - - - - - - -
Other (MIT)- 250,000 - - - - 250,000
N-10 M Street SE Sidewalk Improvements
Capital Costs 669,980 - - - - - 669,980
Funding Sources:
Unrestricted Street Revenue 250,000 - - - - - 250,000
Secured Grants 419,980 - - - - - 419,980
N-11 Lea Hill Safe Routes to Schools
Capital Costs 70,000 950,000 - - - - 1,020,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants 55,000 700,000 - - - - 755,000
REET 2 15,000 200,000 - - - - 215,000
Other (ASD) - 50,000 - - - - 50,000
Subtotal, Non-Motorized & Transit Projects:
Capital Costs 1,454,980 2,405,000 1,340,000 495,000 600,000 915,000 7,209,980
Funding Sources
Unrestricted Street Revenue 600,000 560,000 390,000 295,000 400,000 715,000 2,960,000
Secured Grants 419,980 - - - - - 419,980
Unsecured Grants 235,000 1,230,000 600,000 - - - 2,065,000
Traffic Impact Fees - 100,000 - - - - 100,000
REET 2 200,000 215,000 350,000 200,000 200,000 200,000 1,365,000
Other (MIT)- 250,000 - - - - 250,000
Other (ASD)- 50,000 - - - - 50,000
Total Funding 1,454,980 2,405,000 1,340,000 495,000 600,000 915,000 7,209,980
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City of Auburn Transportation Improvement Program
Projects and Financing Plan Summary 6
TIP#Preservation Projects 2021 2022 2023 2024 2025 2026 Total
P-1 Arterial Street Preservation Program
Capital Costs 327,498 1,650,000 606,728 599,514 2,100,000 2,200,000 7,483,740
Funding Sources:
Arterial Preservation Fund (105)327,498 1,650,000 606,728 599,514 2,100,000 2,200,000 7,483,740
P-2 Local Street Preservation Program
Capital Costs - 150,000 1,650,000 1,650,000 1,650,000 1,650,000 6,750,000
Funding Sources:
Local Street Pres. Fund (103)- - - - - - -
Utilities Transfer to 103 Fund - 150,000 150,000 150,000 150,000 150,000 750,000
REET 1 - - - - - - -
REET 2 - - - - - - -
Other (Unidentified 103 Funding)- - 1,500,000 1,500,000 1,500,000 1,500,000 6,000,000
P-3 2nd Street SE Preservation
Capital Costs 868,755 - - - - - 868,755
Funding Sources:
Arterial Preservation Fund (105)347,502 - - - - - 347,502
Secured Grants 521,253 - - - - - 521,253
P-4 Bridge Deck Preservation Program
Capital Costs - 100,000 100,000 100,000 100,000 100,000 500,000
Funding Sources:
Arterial Preservation Fund (105)- 100,000 100,000 100,000 100,000 100,000 500,000
Unsecured Grants - - - - - - -
P-5 Bridge Structure Preservation Program
Capital Costs 25,000 50,000 - 50,000 - 50,000 175,000
Funding Sources:
Arterial Preservation Fund (105)25,000 50,000 - 50,000 - 50,000 175,000
Unsecured Grants - - - - - - -
P-6 Lake Tapps Pkwy/Sumner-Tapps Hwy E Preservation
Capital Costs - 25,000 75,000 1,284,356 - - 1,384,356
Funding Sources:
Arterial Preservation Fund (105) - 25,000 75,000 534,356 - - 634,356
Unsecured Grants - - - 750,000 - - 750,000
P-7 2021 Local Street Preservation Project
Capital Costs 2,200,000 - - - - - 2,200,000
Funding Sources:
Local Street Pres. Fund (103)- - - - - - -
Utilities Transfer to 103 Fund - - - - - - -
REET 1 2,200,000 - - - - - 2,200,000
REET 2 - - - - - - -
P-8 2022 Local Street Preservation Project
Capital Costs 150,000 1,500,000 - - - - 1,650,000
Funding Sources:
Local Street Pres. Fund (103)- - - - - - -
Utilities Transfer to 103 Fund 150,000 - - - - - 150,000
REET 1 - 750,000 - - - - 750,000
REET 2 - 750,000 - - - - 750,000
P-9 Lea Hill Bridge Deck Preservation
Capital Costs 80,000 567,850 - - - - 647,850
Funding Sources:
Arterial Preservation Fund (105)- - - - - - -
Secured Grants 80,000 567,850 - - - - 647,850
P-10 A St SE Preservation (37th St SE to Lakeland Hills Way)
Capital Costs - 25,000 100,000 1,732,260 - - 1,857,260
Funding Sources:
Arterial Preservation Fund (105)- 25,000 100,000 866,130 - - 991,130
Unsecured Grants - - - 866,130 - - 866,130
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City of Auburn Transportation Improvement Program
Projects and Financing Plan Summary 7
TIP#Preservation Projects 2021 2022 2023 2024 2025 2026 Total
P-11 C Street SW Preservation (W Main St to GSA Signal)
Capital Costs 25,000 100,000 2,236,544 - - - 2,361,544
Funding Sources:
Arterial Preservation Fund (105)25,000 100,000 1,118,272 - - - 1,243,272
Unsecured Grants - - 1,118,272 - - - 1,118,272
P-12 Lakeland Hills Way Preservation (57th Dr SE to Lake Tapps Pkwy)
Capital Costs 1,100,000 - - - - - 1,100,000
Funding Sources:
Arterial Preservation Fund (105)1,100,000 - - - - - 1,100,000
Secured Grants - - - - - - -
P-13 3rd Street SW Bridges Deck Preservation
Capital Costs 120,000 553,540 - - - - 673,540
Funding Sources:
Arterial Preservation Fund (105)- - - - - - -
Secured Grants 120,000 553,540 - - - - 673,540
Subtotal, Preservation Projects:
Capital Costs 4,896,253 4,721,390 4,768,272 5,416,130 3,850,000 4,000,000 27,652,045
Funding Sources
Arterial Preservation Fund (105)1,825,000 1,950,000 2,000,000 2,150,000 2,200,000 2,350,000 12,475,000
Secured Grants 721,253 1,121,390 - - - - 1,842,643
Unsecured Grants - - 1,118,272 1,616,130 - - 2,734,402
REET 1 2,200,000 750,000 - - - - 2,950,000
REET 2 - 750,000 - - - - 750,000
Utilities Transfer to 103 Fund 150,000 150,000 150,000 150,000 150,000 150,000 900,000
Other (Unidentified 103 Funding)- - 1,500,000 1,500,000 1,500,000 1,500,000 6,000,000
Total Funding 4,896,253 4,721,390 4,768,272 5,416,130 3,850,000 4,000,000 27,652,045
TIP#Roadway Projects 2021 2022 2023 2024 2025 2026 Total
R-1 Neighborhood Traffic Safety Program
Capital Costs 10,000 10,000 10,000 50,000 50,000 50,000 180,000
Funding Sources:
Cap. Imp. Fund Balance - - - - - - -
Unsecured Grants - - - - - - -
REET 2 10,000 10,000 10,000 50,000 50,000 50,000 180,000
R-2 Stewart Road - Sumner (Lake Tapps Parkway Corridor)
Capital Costs - - - 150,000 - - 150,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - - - - -
Traffic Impact Fees - - - - - - -
Traffic Mitigation Fees - - - 150,000 - - 150,000
R-3 M Street Underpass (3rd St SE to 8th St SE)
Capital Costs 123,135 122,843 122,550 122,258 121,965 121,673 734,424
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Traffic Impact Fees 123,135 122,843 122,550 122,258 121,965 121,673 734,424
Traffic Mitigation Fees - - - - - - -
R-4 A Street Loop
Capital Costs - 300,000 167,000 1,465,000 - - 1,932,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - 1,125,000 - - 1,125,000
Traffic Impact Fees - 300,000 167,000 - - - 467,000
Other (Sound Transit) - - - 340,000 - - 340,000
R-5 A Street NW, Phase 2 (W Main St to 3rd St NW)
Capital Costs - - - 350,000 2,650,000 - 3,000,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - 200,000 1,325,000 - 1,525,000
Traffic Impact Fees - - - 150,000 - - 150,000
Other (Developer) - - - - 1,325,000 - 1,325,000
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City of Auburn Transportation Improvement Program
Projects and Financing Plan Summary 8
TIP#Roadway Projects 2021 2022 2023 2024 2025 2026 Total
R-6 Auburn Way S Widening (Hemlock St SE to Poplar St SE)
Capital Costs 1,500,000 750,000 5,580,120 2,800,000 - - 10,630,120
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Secured Grants 648,750 - - - - - 648,750
Unsecured Grants - - 3,000,000 1,500,000 - - 4,500,000
Traffic Impact Fees 851,250 750,000 1,830,120 1,300,000 - - 4,731,370
Other (Developer) - - 750,000 - - - 750,000
R-7 M Street NE Widening (E Main St to 4th St NE)
Capital Costs - 375,000 50,000 2,485,000 - - 2,910,000
Funding Sources:
Unrestricted Street Revenue - 120,000 50,000 400,000 - - 570,000
Arterial Preservation Fund (105) - 185,000 - 1,220,000 - - 1,405,000
REET 2 - - - 400,000 - - 400,000
Traffic Impact Fees - 70,000 - 465,000 - - 535,000
R-8 49th Street NE (Auburn Way N to I St NE)
Capital Costs 500,000 1,500,000 - - - - 2,000,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - - - - -
Traffic Impact Fees - - - - - - -
Other (Developer)500,000 1,500,000 - - - - 2,000,000
R-9 46th Place S Realignment
Capital Costs - - - - 375,000 675,000 1,050,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - - 300,000 540,000 840,000
Traffic Impact Fees - - - - 75,000 135,000 210,000
R-11 124th Avenue SE Corridor Improvements (SE 312th St to SE 318th St)
Capital Costs - - - - - 400,000 400,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - - - - -
Traffic Impact Fees - - - - - 400,000 400,000
R-16 Regional Growth Center Access Improvements
Capital Costs 410,000 100,000 1,500,000 - - - 2,010,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Secured Grants 325,000 - 1,300,000 - - - 1,625,000
Traffic Impact Fees 85,000 100,000 200,000 - - - 385,000
R-24 Stewart Road - City of Pacific (Lake Tapps Parkway Corridor)
Capital Costs 100,000 - - - - - 100,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - - - - -
Traffic Impact Fees - - - - - - -
Traffic Mitigation Fees 100,000 - - - - - 100,000
R-26 E Valley Highway Widening
Capital Costs - - - - 300,000 250,000 550,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - - 200,000 175,000 375,000
Traffic Impact Fees - - - - 100,000 75,000 175,000
R-27 Garden Avenue Realignment
Capital Costs 150,000 500,000 - - - - 650,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - - - - -
Traffic Impact Fees 150,000 500,000 - - - - 650,000
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City of Auburn Transportation Improvement Program
Projects and Financing Plan Summary 9
TIP#Roadway Projects 2021 2022 2023 2024 2025 2026 Total
Subtotal, Roadway Projects:
Capital Costs 2,793,135 3,657,843 7,429,670 7,422,258 3,496,965 1,496,673 26,296,544
Funding Sources
Unrestricted Street Revenue - 120,000 50,000 400,000 - - 570,000
Arterial Preservation Fund (105)- 185,000 - 1,220,000 - - 1,405,000
Capital Improvement Fund (328)- - - - - - -
Secured Grants 973,750 - 1,300,000 - - - 2,273,750
Unsecured Grants - - 3,000,000 2,825,000 1,825,000 715,000 8,365,000
Traffic Impact Fees 1,209,385 1,842,843 2,319,670 2,037,258 296,965 731,673 8,437,794
Traffic Mitigation Fees 100,000 - - 150,000 - - 250,000
REET 2 10,000 10,000 10,000 450,000 50,000 50,000 580,000
Other (Developer) 500,000 1,500,000 750,000 - 1,325,000 - 4,075,000
Other (Sound Transit) - - - 340,000 - - 340,000
Total Funding 2,793,135 3,657,843 7,429,670 7,422,258 3,496,965 1,496,673 26,296,544
TIP#Pre. Eng. and Misc. Projects 2021 2022 2023 2024 2025 2026 Total
S-1 A Street NW - Phase 1 (3rd St NW to 14th St NW) - Env. Monitoring
Capital Costs 25,000 25,000 - - - - 50,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Secured Grants - - - - - - -
Traffic Impact Fees 25,000 25,000 - - - - 50,000
S-2 S 277th St Corridor Capacity and Non-Motorized Trail Improvements - Env. Monitoring
Capital Costs 20,000 20,000 20,000 20,000 20,000 20,000 120,000
Funding Sources:
Unrestricted Street Revenue - - - - - - -
Unsecured Grants - - - - - - -
Traffic Impact Fees 20,000 20,000 20,000 20,000 20,000 20,000 120,000
Subtotal, Pre. Eng. and Misc. Projects:
Capital Costs 45,000 45,000 20,000 20,000 20,000 20,000 170,000
Funding Sources
Unrestricted Street Revenue - - - - - - -
Secured Grants - - - - - - -
Unsecured Grants - - - - - - -
Traffic Impact Fees 45,000 45,000 20,000 20,000 20,000 20,000 170,000
Traffic Mitigation Fees - - - - - - -
Total Funding 45,000 45,000 20,000 20,000 20,000 20,000 170,000
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City of Auburn Transportation Improvement Program
Projects and Financing Plan Summary 10
PROJECT FINANCING SUMMARY:2021 2022 2023 2024 2025 2026 Total
CAPITAL COSTS
Int., Signal and ITS Projects 3,222,610 933,196 1,862,794 4,257,382 3,331,990 2,701,589 16,309,561
Non-Motorized Projects 1,454,980 2,405,000 1,340,000 495,000 600,000 915,000 7,209,980
Preservation Projects 4,896,253 4,721,390 4,768,272 5,416,130 3,850,000 4,000,000 27,652,045
Roadway Projects 2,793,135 3,657,843 7,429,670 7,422,258 3,496,965 1,496,673 26,296,544
Prel. Eng. and Misc. Projects 45,000 45,000 20,000 20,000 20,000 20,000 170,000
Total Costs 12,411,978 11,762,429 15,420,736 17,610,770 11,298,955 9,133,262 77,638,130
FUNDING SOURCES:
Unrestricted Street Revenue 1,125,000 680,000 440,000 695,000 400,000 885,000 4,225,000
Secured Grants 2,116,995 1,121,390 1,300,000 - - - 4,538,385
Unsecured Grants 235,000 1,230,000 4,718,272 4,441,130 2,830,000 1,815,000 15,269,402
Traffic Impact Fees 2,312,983 2,771,039 3,952,464 6,164,640 2,393,955 1,933,262 19,528,343
Traffic Mitigation Fees 100,000 - - 150,000 - - 250,000
Utilities Transfer to 103 Fund 150,000 150,000 150,000 150,000 150,000 150,000 900,000
Other (Unidentified 103 Funding)- - 1,500,000 1,500,000 1,500,000 1,500,000 6,000,000
Arterial Preservation Fund (105)1,875,000 2,135,000 2,000,000 3,370,000 2,200,000 2,350,000 13,930,000
REET 1 2,200,000 750,000 - - - - 2,950,000
REET 2 497,000 1,125,000 610,000 800,000 500,000 500,000 4,032,000
Other (ASD)- 50,000 - - - - 50,000
Other (Developer)1,800,000 1,500,000 750,000 - 1,325,000 - 5,375,000
Other (MIT)- 250,000 - - - - 250,000
Other (Sound Transit)- - - 340,000 - - 340,000
Total Funding 12,411,978 11,762,429 15,420,736 17,610,770 11,298,955 9,133,262 77,638,130
Financial Constraint and Fund Balance Summary
2021 2022 2023 2024 2025 2026
Unrestricted Street Revenue 102
Beginning Fund Balance 649,241 124,241 49,241 214,241 129,241 339,241
Forecast Annual Revenue 600,000 605,000 605,000 610,000 610,000 615,000
Project Expenses 1,125,000 680,000 440,000 695,000 400,000 885,000
End of Year Fund Balance 124,241 49,241 214,241 129,241 339,241 69,241
Traffic Impact Fees
Beginning Fund Balance 5,667,822 4,354,839 3,158,800 860,086 (3,568,117) (4,138,812)
Forecast Annual Revenue 1,000,000 1,575,000 1,653,750 1,736,438 1,823,259 1,914,422
Project Expenses 2,312,983 2,771,039 3,952,464 6,164,640 2,393,955 1,933,262
End of Year Fund Balance 4,354,839 3,158,800 860,086 (3,568,117) (4,138,812) (4,157,652)
Traffic Mitigation Fees
Beginning Fund Balance 137,807 82,057 126,307 494,807 344,807 344,807
Forecast Annual Revenue 44,250 44,250 368,500 - - -
Project Expenses 100,000 - - 150,000 - -
End of Year Fund Balance 82,057 126,307 494,807 344,807 344,807 344,807
Local Street Preservation Fund 103
Beginning Fund Balance 1,323,778 1,323,778 1,323,778 1,323,778 1,323,778 1,323,778
Forecast Annual Revenue 2,350,000 1,650,000 1,650,000 1,650,000 1,650,000 1,650,000
Project Expenses 2,350,000 1,650,000 1,650,000 1,650,000 1,650,000 1,650,000
End of Year Fund Balance 1,323,778 1,323,778 1,323,778 1,323,778 1,323,778 1,323,778
Arterial Preservation Fund 105
Beginning Fund Balance 1,654,904 1,579,904 1,344,904 1,344,904 74,904 74,904
Forecast Annual Revenue 1,800,000 1,900,000 2,000,000 2,100,000 2,200,000 2,300,000
Project Expenses 1,875,000 2,135,000 2,000,000 3,370,000 2,200,000 2,350,000
End of Year Fund Balance 1,579,904 1,344,904 1,344,904 74,904 74,904 24,904
Grants
Secured Grants 2,116,995 1,121,390 1,300,000 - - -
Unsecured Grants 235,000 1,230,000 4,718,272 4,441,130 2,830,000 1,815,000
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City of Auburn Transportation Improvement Program
Projects and Financing Plan Summary 11
Page 89 of 205
City of Auburn Transportation Improvement Program Intersection, Traffic Signal and ITS Projects 12 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: Auburn Way N/1st Street NE Signal ReplacementSTIP# AUB-N/AProject No:CP1927Project Type:Non-CapacityProject Manager:Matt LarsonActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue150,000 50,000 525,000 - - - - - - 725,000 Arterial Preservation Fund (105)- - 50,000 - - - - - - 50,000 Unsecured Grant- - - - - - - - - - Traffic Impact Fees- - - - - - - - - - REET 2- - - - - - - - - - Total Funding Sources:150,000 50,000 575,000 - - - - - - 775,000 Capital Expenditures:Design150,000 - - - - - - - - 150,000 Right of Way- 50,000 - - - - - - - 50,000 Construction- - 575,000 - - - - - - 575,000 Total Expenditures:150,000 50,000 575,000 - - - - - - 775,000 TIP# I-1Description:The project will replace the existing traffic signal at the Auburn Way N/1st Street NE signal. The signal was constructed in 1968 and is approaching the end of its service life. The project scope also includes the construction of ADA improvements, curb-bulbs, and storm improvements.Progress Summary:Future Impact on Operating Budget:Replacing the traffic signal will reduce on-going maintenance costs to replace parts and equipment that have reached the end of their service life.BudgetForecast Project Cost Page 90 of 205
City of Auburn Transportation Improvement Program Intersection, Traffic Signal and ITS Projects 13 Six Year Transportation Improvement PlanCAPITAL IMPROVEMENT FUND (328)Project Title: Traffic Signal ImprovementsSTIP# AUB-N/AProject No:VariesProject Type:Non-Capacity (Annual)Project Manager:Scott NutterActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostCap. Imp. Fund Balance- - - - - - - - - - Unsecured Grant- - - - - - - - - - REET 2- 100,000 200,000 100,000 200,000 100,000 200,000 200,000 - 1,100,000 Other- - - - - - - - - - Total Funding Sources:- 100,000 200,000 100,000 200,000 100,000 200,000 200,000 - 1,100,000 Capital Expenditures:Design- - - - - - - - - - Right of Way- - - - - - - - - - Construction- 100,000 200,000 100,000 200,000 100,000 200,000 200,000 - 1,100,000 Total Expenditures:- 100,000 200,000 100,000 200,000 100,000 200,000 200,000 - 1,100,000 TIP# I-2Description:The program will replace end of life capital facilities replacement for traffic signal and Intelligent Transportation System equipment including cabinets, video detection cameras, field network devices, traffic cameras, battery backup components, and other related equipment. The program also includes minor safety improvements, operations improvements, and Accessible Pedestrian Signal Improvements based on the requirements of the Americans with Disabilities Act (ADA). Progress Summary:Project continues to complete various intersection improvements.Future Impact on Operating Budget:This project will have a positive impact on the operating budget for street maintenance, reducing maintenance costs.BudgetForecast Project Cost Page 91 of 205
City of Auburn Transportation Improvement Program Intersection, Traffic Signal and ITS Projects 14 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: ITS Dynamic Message SignsSTIP# AUB-N/AProject No:CP1912Project Type:Non-Capacity (ITS)Project Manager:Seth WickstromActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue224,320 125,000 - - - - - 20,000 125,000 494,320 Unsecured Grant- - - - - - - - - - Traffic Impact Fees- - - - - - - - - - REET 297,500 - - - - - - - - 97,500 Other- - - - - - - - - - Total Funding Sources:321,820 125,000 - - - - - 20,000 125,000 591,820 Capital Expenditures:Design32,500 - - - - - - 20,000 - 52,500 Right of Way- - - - - - - - - - Construction289,320 125,000 - - - - - - 125,000 539,320 Total Expenditures:321,820 125,000 - - - - - 20,000 125,000 591,820 TIP# I-3BudgetForecast Project CostFuture Impact on Operating Budget:The annual maintenance and operational costs for this project is estimated to be $750 per sign. Description:The program constructs Dynamic Message Signs at various locations throughout the City. Dynamic message signs are an important tool for communicating with roadway users in real time. Priority locations for sign placement are based on the Comprehensive Transportation Plans ITS map and include S. 277th, Auburn Way N, Auburn Way S, W Valley Highway, E Valley Highway, Lake Tapps Parkway, 15th St NW, and Lea Hill Rd.Progress Summary:The first two signs (Auburn Way S and S 277th Street) have been completed. The sign on 15th Street NW is currently in design and will be constructed during 2020. Page 92 of 205
City of Auburn Transportation Improvement Program Intersection, Traffic Signal and ITS Projects 15 Six Year Transportation Improvement PlanCAPITAL IMPROVEMENT FUND (328)Project Title: Street Lighting Improvement ProgramSTIP# AUB-N/AProject No:VariesProject Type:Non-Capacity (Annual)Project Manager:Scott NutterActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostCap. Imp. Fund Balance- - - - - - - - - - Unsecured Grant- - - - - - - - - - REET 2- 50,000 50,000 50,000 50,000 50,000 50,000 50,000 - 350,000 Other- - - - - - - - - - Total Funding Sources:- 50,000 50,000 50,000 50,000 50,000 50,000 50,000 - 350,000 Capital Expenditures:Design- - - - - - - - - - Right of Way- - - - - - - - - - Construction- 50,000 50,000 50,000 50,000 50,000 50,000 50,000 - 350,000 Total Expenditures:- 50,000 50,000 50,000 50,000 50,000 50,000 50,000 - 350,000 TIP# I-4Description:The project constructs lighting improvements throughout the City, including upgrading decorative street lights not converted to LED with the 2020 conversion project, and installing new street lights. Progress Summary:Future Impact on Operating Budget:New street lights installed with this program will increase the City's street light power costs but this increase will be offset by decreased power costs as existing standard street lights are converted to LED.BudgetForecast Project Cost Page 93 of 205
City of Auburn Transportation Improvement Program Intersection, Traffic Signal and ITS Projects 16 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: Harvey Rd NE/8th St NE Intersection ImprovementsSTIP# AUB-N/AProject No:CP0611Project Type:CapacityProject Manager:N/ALOS Corridor ID# 5,19Activity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - - - - Unsecured Grant- - - - - - - - - - Traffic Impact Fees (Debt Service)861,178 84,000 83,598 83,196 82,794 82,382 81,990 81,589 161,972 1,602,699 Traffic Impact Fees204,500 - - - - - - - - 204,500 PWTF1,527,300 - - - - - - - - 1,527,300 Total Funding Sources:1,731,800 84,000 83,598 83,196 82,794 82,382 81,990 81,589 161,972 1,807,199 Capital Expenditures:Design327,500 - - - - - - - - 327,500 Right of Way200,400 - - - - - - - - 200,400 Construction1,203,900 - - - - - - 1,203,900 Long Term Debt: PWTF 861,178 84,000 83,598 83,196 82,794 82,382 81,990 81,589 161,972 1,602,699 Total Expenditures:1,731,800 84,000 83,598 83,196 82,794 82,382 81,990 81,589 161,972 1,807,199 TIP# I-5BudgetForecast Project CostFuture Impact on Operating Budget:N/ADescription:The project constructed one eastbound through/right turn-lane on 8th St NE to the west of Harvey Rd and modified traffic signals and traffic channelization to accommodate the new lane. The additional lane reduced traffic delays and queuing at the intersection of Harvey Rd and 8th St NE in all directions. This project also reconstructed M St NE from 4th St NE to 8th St NE, a segment of roadway approximately 0.3 miles long with a four-lane cross-section. The reconstruction addressed the existing poor pavement condition and completed sidewalk gaps. Progress Summary:Project was completed in 2010. Ongoing budget is for Public Works Trust Fund Loan debt payments through 2028. Page 94 of 205
City of Auburn Transportation Improvement Program Intersection, Traffic Signal and ITS Projects 17 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: Lea Hill Road/112th Avenue SE RoundaboutSTIP# AUB-N/AProject No:TBDProject Type:Safety, CapacityProject Manager:TBDLOS Corridor ID# 19Activity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - - - - Unsecured Grant- - - - - - - 1,100,000 1,100,000 2,200,000 Traffic Impact Fees- - - - - 350,000 420,000 1,100,000 1,100,000 2,970,000 Other- - - - - - - - - - Total Funding Sources:- - - - - 350,000 420,000 2,200,000 2,200,000 5,170,000 Capital Expenditures:Pre-Design- - - - - - - - - - Design- - - - - 350,000 - - - 350,000 Right of Way- - - - - - 420,000 - - 420,000 Construction- - - - - - - 2,200,000 2,200,000 4,400,000 Total Expenditures:- - - - - 350,000 420,000 2,200,000 2,200,000 5,170,000 TIP# I-6Description:The project will construct a single-lane roundabout at the 112th Avenue SE intersection with Lea Hill Road. The intersection is currently stop-controlled on the 112th Avenue SE approach. The project will also implement turn restrictions at the Lea Hill Road intersection with 105th Place SE, and remove the existing span wire traffic signal. The project will improve traffic operations, safety and non-motorized access.Progress Summary:The Lea Hill Road Corridor study was completed during 2020. This project is based on the study recommendations.Future Impact on Operating Budget:The annual maintenance cost for this project is estimated to be $1,000.BudgetForecast Project Cost Page 95 of 205
City of Auburn Transportation Improvement Program Intersection, Traffic Signal and ITS Projects 18 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: Auburn Avenue/E Main Street Signal ReplacementSTIP# AUB-N/AProject No:TBDProject Type:Non-CapacityProject Manager:TBDActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - 150,000 900,000 1,050,000 Unsecured Grant- - - - - - - - - - Traffic Impact Fees- - - - - - - - - - REET 2- - - - - - - - - - Total Funding Sources:- - - - - - - 150,000 900,000 1,050,000 Capital Expenditures:Design- - - - - - - 150,000 - 150,000 Right of Way- - - - - - - - - - Construction- - - - - - - - 900,000 900,000 Total Expenditures:- - - - - - - 150,000 900,000 1,050,000 TIP# I-7Description:This program will replace the existing traffic signal at the Auburn Avenue/E Main Street signal, which was constructed in 1968. The project scope also includes the construction of ADA improvements.Progress Summary:Future Impact on Operating Budget:Replacing the traffic signal will reduce on-going maintenance costs to replace parts and equipment that have reached the end of their service life.BudgetForecast Project Cost Page 96 of 205
City of Auburn Transportation Improvement Program Intersection, Traffic Signal and ITS Projects 19 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: R Street SE/29th Street SE Intersection ImprovementsSTIP# AUB-N/AProject No:TBDProject Type:CapacityProject Manager:TBDLOS Corridor ID# 16, 27Activity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - - - Unsecured Grant- - - - - - - - - - Traffic Impact Fees- - 750,000 500,000 250,000 3,500,000 - - - 5,000,000 Other- - - - - - - - - - Total Funding Sources:- - 750,000 500,000 250,000 3,500,000 - - - 5,000,000 Capital Expenditures:Design- - 750,000 250,000 - - - - - 1,000,000 Right of Way- - - 250,000 250,000 - - - - 500,000 Construction- - - - - 3,500,000 - - - 3,500,000 Total Expenditures:- - 750,000 500,000 250,000 3,500,000 - - - 5,000,000 TIP# I-8Future Impact on Operating Budget:The additional annual maintenance cost for this project is estimated to be $500. Replacing the traffic signal will reduce on-going maintenance costs to replace parts and equipment that have reached the end of their service life.BudgetForecast Project CostDescription:The project will construct a second southbound through lane between 22nd Street SE and 33rd Street SE and a new signal at the 29th Street SE intersection. The improvements are needed to address the existing LOS deficiency at this intersection during the weekday PM peak hour.Progress Summary:The R Street Corridor study was completed during 2020. This project is based on the study recommendations. Page 97 of 205
City of Auburn Transportation Improvement Program Intersection, Traffic Signal and ITS Projects 20 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: R Street SE/21st Street SE RoundaboutSTIP# AUB-N/AProject No:TBDProject Type:Capacity, SafetyProject Manager:TBDLOS Corridor ID# 16Activity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - - - - Unsecured Grant- - - - - - 500,000 - - 500,000 Traffic Impact Fees- - - - 250,000 100,000 250,000 - - 600,000 Other - - - - - - - - - - Total Funding Sources:- - - - 250,000 100,000 750,000 - - 1,100,000 Capital Expenditures:Design- - - - 250,000 - - - - 250,000 Right of Way- - - - - 100,000 - - - 100,000 Construction- - - - - - 750,000 - - 750,000 Total Expenditures:- - - - 250,000 100,000 750,000 - - 1,100,000 TIP# I-10BudgetForecast Project CostFuture Impact on Operating Budget:The annual maintenance cost for this project is estimated to be $1,000.Description:The project will construct a single lane roundabout in place of the existing east/west stop-control on 21st Street SE. The project is needed to address an existing LOS deficiency, and will improve safety at the intersection.Progress Summary:This improvement was recommended in the R Street Corridor study which was completed during 2020. Page 98 of 205
City of Auburn Transportation Improvement Program Intersection, Traffic Signal and ITS Projects 21 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: Auburn Way S/6th Street SE Intersection ImprovementsSTIP# AUB-N/AProject No:TBDProject Type:Capacity, SafetyProject Manager:TBDLOS Corridor ID# 3Activity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - - - - Unsecured Grant- - - - - - 505,000 - - 505,000 Traffic Impact Fees- - - - 130,000 25,000 125,000 - - 280,000 Other- - - - - - - - - - Total Funding Sources:- - - - 130,000 25,000 630,000 - - 785,000 Capital Expenditures:Design- - - - 130,000 - - - - 130,000 Right of Way- - - - - 25,000 - - - 25,000 Construction- - - - - - 630,000 - - 630,000 Total Expenditures:- - - - 130,000 25,000 630,000 - - 785,000 TIP# I-11Description:The project will construct a dedicated southbound right-turn pocket on Auburn Way S at 6th Street SE. The project will address an existing level of service deficiency at the intersection. Progress Summary:Federal grant funding for construction is proposed to be applied for in 2022. If awarded construction would occur in 2025.Future Impact on Operating Budget:This annual maintenance cost for this project is estimated to be $500.BudgetForecast Project Cost Page 99 of 205
City of Auburn Transportation Improvement Program Intersection, Traffic Signal and ITS Projects 22 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: SE 304th Street/132nd Avenue SE RoundaboutSTIP# AUB-N/AProject No:TBDProject Type:Safety, CapacityProject Manager:TBDLOS Corridor ID# 19Activity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - - - - Unsecured Grant- - - - - - - - - - Traffic Impact Fees- - - - 250,000 50,000 1,200,000 - - 1,500,000 Other- - - - - - - - - - Total Funding Sources:- - - - 250,000 50,000 1,200,000 - - 1,500,000 Capital Expenditures:Pre-Design- - - - - - - - - - Design- - - - 250,000 - - - - 250,000 Right of Way- - - - - 50,000 - - - 50,000 Construction- - - - - - 1,200,000 - - 1,200,000 Total Expenditures:- - - - 250,000 50,000 1,200,000 - - 1,500,000 TIP# I-13Description:The project will construct a single-lane roundabout at the SE 304th Street intersection with 132nd Avenue SE on Lea Hill. The roundabout will replace the existing stop-controlled on the SE 304th Street approach. The project is needed to address a level of service deficiency at the intersection.Progress Summary:Future Impact on Operating Budget:The annual maintenance cost for this project is estimated to be $1,000.BudgetForecast Project Cost Page 100 of 205
City of Auburn Transportation Improvement Program Intersection, Traffic Signal and ITS Projects 23 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: 10th Street NW/A Street NW Intersection ImprovementsSTIP# AUB-N/AProject No:TBDProject Type:Capacity, SafetyProject Manager:TBDLOS Corridor ID# 18Activity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - - - - Unsecured Grant- - - - - - - - - - Traffic Impact Fees- - - 200,000 650,000 - - - - 850,000 Other- - - - - - - - - - Total Funding Sources:- - - 200,000 650,000 - - - - 850,000 Capital Expenditures:Design- - - 200,000 - - - - - 200,000 Right of Way- - - - - - - - - - Construction- - - - 650,000 - - - - 650,000 Total Expenditures:- - - 200,000 650,000 - - - - 850,000 TIP# I-15Description:The project will construct a new traffic signal in place of the existing stop-control on the 10th Street NW approach. The project is needed to address a level of service deficiency at the intersection. Progress Summary:Future Impact on Operating Budget:The annual maintenance cost for this project is estimated to be $1,000.BudgetForecast Project CostPage 101 of 205
City of Auburn Transportation Improvement Program Intersection, Traffic Signal and ITS Projects 24 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: 15th Street NW/SR 167 NB RampsSTIP# AUB-N/AProject No:TBDProject Type:CapacityProject Manager:TBDLOS Corridor ID# 9Activity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - - - - Unsecured Grant- - - - - - - - - - Traffic Impact Fees- - 225,000 - - - - - - 225,000 Other (Developer)- 125,000 1,300,000 - - - - - - 1,425,000 Total Funding Sources:- 125,000 1,525,000 - - - - - - 1,650,000 Capital Expenditures:Design- 125,000 - - - - - - - 125,000 Right of Way- - - - - - - - - - Construction- - 1,525,000 - - - - - - 1,525,000 Total Expenditures:- 125,000 1,525,000 - - - - - - 1,650,000 TIP# I-16Description:The project will construct a new westbound right-turn pocket on 15th Street NW at the intersection with the SR 167 northbound ramps. The widening is needed to improve the level of service and manage vehicle queues at the intersection.Progress Summary:The design and construction of the project is anticipated as part of an adjacent development project.Future Impact on Operating Budget:This annual maintenance cost for this project is estimated to be $500.BudgetForecast Project Cost Page 102 of 205
City of Auburn Transportation Improvement Program Intersection, Traffic Signal and ITS Projects 25 Six Year Transportation Improvement PlanCAPITAL IMPROVEMENT FUND (328)Project Title: Citywide LED Street Lighting and ControlsSTIP# AUB-N/AProject No:cp1920Project Type:Non-CapacityProject Manager:Scott NutterActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostCap. Imp. Fund Balance- - - - - - - - - - Secured Grant- 497,988 2,012 - - - - - - 500,000 REET 2- 1,813,000 37,000 - - - - - - 1,850,000 Other (PSE)- 350,000 - - - - - - - 350,000 Total Funding Sources:- 2,660,988 39,012 - - - - - - 2,700,000 Capital Expenditures:Design- 112,294 - - - - - - - 112,294 Right of Way- - - - - - - - - - Construction- 2,548,694 39,012 - - - - - - 2,587,706 Total Expenditures:- 2,660,988 39,012 - - - - - - 2,700,000 TIP# I-17Description:The project will convert all City owned cobra-head street lights to LED. This phase of the project will convert all City owned cobra-head street lights to LED and add smart lighting control technology. Federal grant funding for this phase of the project was awarded in 2019. Future phases to upgrade other types of City street lights (such as decorative residential and downtown decorative lights) to LED will be considered as additional funding is available.Progress Summary:A detailed audit of all existing City owned lights and the design phase of the project have been completed. The construction phase of the project is programmed to begin during Spring 2020. Future Impact on Operating Budget:This project will reduce annual street light power and maintenance/repair costs by approximately $190,000.BudgetForecast Project Cost Page 103 of 205
City of Auburn Transportation Improvement Program Intersection, Traffic Signal and ITS Projects 26 Page 104 of 205
City of Auburn Transportation Improvement Program Non-Motorized and Transit Projects 27 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: Pedestrian Accessibility and Safety Program STIP# AUB-N/AProject No:VariesProject Type:Non-Capacity (Annual)Project Manager:James WebbActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- 100,000 50,000 100,000 100,000 100,000 100,000 100,000 - 650,000 Unsecured Grant- - - - - - - - - - REET 1- - - - - - - - - - Traffic Impact Fees- - - - - - - - - - Other- - - - - - - - - - Total Funding Sources:- 100,000 50,000 100,000 100,000 100,000 100,000 100,000 - 650,000 Capital Expenditures:Design- 10,000 5,000 10,000 10,000 10,000 10,000 10,000 - 65,000 Right of Way- - - - - - - - - - Construction- 90,000 45,000 90,000 90,000 90,000 90,000 90,000 - 585,000 Total Expenditures:- 100,000 50,000 100,000 100,000 100,000 100,000 100,000 - 650,000 TIP# N-1Future Impact on Operating Budget:This project will have no impact on the operating budget for street maintenance.BudgetForecast Project CostDescription:The program will construct small pedestrian improvement projects at locations throughout the City. Projects are prioritized annually based on pedestrian demands, existing deficiencies, and citizen requests. Program funds reflect remaining budget after allocations to specific pedestrian accessibility and safety projects.Progress Summary: Page 105 of 205
City of Auburn Transportation Improvement Program Non-Motorized and Transit Projects 28 Six Year Transportation Improvement PlanCAPITAL IMPROVEMENT FUND (328)Project Title: ADA and Sidewalk Improvement Program STIP# AUB-N/AProject No:VariesProject Type:Non-Capacity (Annual) Project Manager:James WebbActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostCap. Imp. Fund Balance- - - - - - - - - - Unsecured Grant- - - - - - - - - - REET 2- 200,000 185,000 - 200,000 200,000 200,000 200,000 - 1,185,000 Other- - - - - - - - - - Total Funding Sources:- 200,000 185,000 - 200,000 200,000 200,000 200,000 - 1,185,000 Capital Expenditures:Design- 20,000 20,000 - 20,000 20,000 20,000 20,000 - 120,000 Right of Way- - - - - - - - - - Construction- 180,000 165,000 - 180,000 180,000 180,000 180,000 - 1,065,000 Total Expenditures:- 200,000 185,000 - 200,000 200,000 200,000 200,000 - 1,185,000 TIP# N-2Description:The program will construct citywide accessibility improvements to the public right-of-way sidewalk system including adding/upgrading curb ramps, removing barriers to access and completing gaps. Projects are prioritized annually based on pedestrian demands, existing deficiencies, and citizen requests. Program funds reflect remaining budget after allocations to specific ADA and sidewalk improvement projects.Progress Summary:Future Impact on Operating Budget:This project will have no impact on the operating budget for street maintenance.BudgetForecast Project Cost Page 106 of 205
City of Auburn Transportation Improvement Program Non-Motorized and Transit Projects 29 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: Arterial Bicycle and Safety Improvement Program STIP# AUB-N/AProject No:VariesProject Type:Non-Capacity (Safety)Project Manager:James WebbActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - 100,000 - 100,000 - 100,000 - 100,000 400,000 Unsecured Grant- - - - - - - - - - Traffic Impact Fees- - - - - - - - - - Other- - - - - - - - - - Total Funding Sources:- - 100,000 - 100,000 - 100,000 - 100,000 400,000 Capital Expenditures:Design- - 10,000 - 10,000 - 10,000 - 10,000 40,000 Right of Way- - - - - - - - - - Construction- - 90,000 - 90,000 - 90,000 - 90,000 360,000 Total Expenditures:- - 100,000 - 100,000 - 100,000 - 100,000 400,000 TIP# N-3Future Impact on Operating Budget:This project will have no impact on the operating budget for street maintenance.BudgetForecast Project CostDescription:The program will construct bicycle and safety improvements on classified roadways throughout the City. Projects are prioritized bi-annually based upon field studies and community feedback.Progress Summary: Page 107 of 205
City of Auburn Transportation Improvement Program Non-Motorized and Transit Projects 30 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: Transit Partnership RoutesSTIP# AUB-N/AProject No:N/AProject Type:OtherProject Manager:Celile MalikActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- 400,000 180,000 185,000 190,000 195,000 200,000 205,000 - 1,555,000 Unsecured Grant- - - - - - - - - - REET 1- - - - - - - - - - Other (Agencies)- - - - - - - - - - Total Funding Sources:- 400,000 180,000 185,000 190,000 195,000 200,000 205,000 - 1,555,000 Capital Expenditures:Design- - - - - - - - - - Right of Way- - - - - - - - - - Transit Service- 400,000 180,000 185,000 190,000 195,000 200,000 205,000 - 1,555,000 Total Expenditures:- 400,000 180,000 185,000 190,000 195,000 200,000 205,000 - 1,555,000 TIP# N-4Future Impact on Operating Budget:This project will have no impact on the operating budget for street maintenance.BudgetForecast Project CostDescription:Operating costs associated with the Commuter Shuttle (PT497) from the Lakeland Hills neighborhood to Auburn Station. Progress Summary:The Lakeland Hills route, PT497, began in 2009. The route is operated in partnership with King County Metro and Pierce Transit and is being extended. Route 910 is a KC Metro Transit Now Partnership Program currently authorized until September 2020. The agreement for the Route 910 is will not be renewed as King County Metro is ending this program. Page 108 of 205
City of Auburn Transportation Improvement Program Non-Motorized and Transit Projects 31 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: Auburn Station Access ImprovementsSTIP# AUB-N/AProject No:TBDProject Type:Non-Capacity, TransitProject Manager:TBDActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - 25,000 - - - - - 25,000 Unsecured Grant- - - - - - - - - - Traffic Impact Fees- - - - - - - - - - Other (King County Metro)- - - 100,000 - - - - - 100,000 Total Funding Sources:- - - 125,000 - - - - - 125,000 Capital Expenditures:Design- - - 15,000 - - - - - 15,000 Right of Way- - - - - - - - - - Construction- - - 110,000 - - - - - 110,000 Total Expenditures:- - - 125,000 - - - - - 125,000 TIP# N-6BudgetForecast Project CostFuture Impact on Operating Budget:This project will have no impact on the operating budget for street maintenance.Description:The project will reconstruct the channelization and curb radii to improve the turning radius for transit vehicles at the northeast corner of A St SW/2nd St SW. Progress Summary:The ROW needed to accommodate this improvement was dedicated by the adjacent development project. Page 109 of 205
City of Auburn Transportation Improvement Program Non-Motorized and Transit Projects 32 Six Year Transportation Improvement PlanCAPITAL IMPROVEMENT FUNDS (328)Project Title: Auburn Way S (SR 164) - Southside Sidewalk ImprovementsSTIP# AUB-N/AProject No:TBDProject Type:Non-motorized, SafetyProject Manager:TBDActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostCap. Imp. Fund Balance- - - - - - - - - - Unsecured Grant- - - 80,000 600,000 - - - - 680,000 Traffic Impact Fees- - - - - - - - - REET 2- - - 15,000 150,000 - - - - 165,000 Other- - - - - - - - - - Total Funding Sources:- - - 95,000 750,000 - - - - 845,000 Capital Expenditures:Design- - - 95,000 - - - - - 95,000 Right of Way- - - - - - - - - - Construction- - - 750,000 - - - - 750,000 Total Expenditures:- - - 95,000 750,000 - - - - 845,000 TIP# N-7Description: The project will construct missing sidewalk along the south side of Auburn Way S. The existing sidewalk along the south side currently ends at the intersection with Howard Road and restarts to the west of the intersection with Muckleshoot Plaza. The sidewalk gap extends for approximately 1,700 feet. The project also includes a Rapid Flashing Rectangular Beacon (RRFB) across Howard Road to provide a connection from the existing non-motorized facilities to the proposed improvements.Progress Summary:Grant funding for the project will be applied for in 2020. Depending on the funding source the design phase could occur in 2021 with construction of the improvements in 2022, or the design phase could start in 2023 with construction of the improvements in 2024.Future Impact on Operating Budget:This project will have no impact on the operating budget for street maintenance.BudgetForecast Project Costs Page 110 of 205
City of Auburn Transportation Improvement Program Non-Motorized and Transit Projects 33 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: Evergreen Heights Safe Routes to School ImprovementsSTIP# AUB-N/AProject No:TBDProject Type:Capacity, Non-MotorizedProject Manager:TBDLOS Corridor ID# 37Activity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue24,500 - - - - - - 410,000 2,270,000 2,704,500 Unsecured State Grant- - - - - - - - - - Traffic Impact Fees- - - - - - - - - - Other (ASD)122,500 - - - - - - - - 122,500 REET 2- - - - - - - - - - Traffic Mitigation Fees100,000 - - - - - - - - 100,000 Total Funding Sources:247,000 - - - - - - 410,000 2,270,000 2,927,000 Capital Expenditures:Design- - - - - - - 200,000 - 200,000 Right of Way- - - - - - - 210,000 - 210,000 Construction247,000 - - - - - - - 2,270,000 2,517,000 Total Expenditures:247,000 - - - - - - 410,000 2,270,000 2,927,000 TIP# N-8BudgetForecast Project CostFuture Impact on Operating Budget:This project will have no impact on the operating budget for street maintenance.Description:Phase 1 of the project included the vertical realignment of S 316th Street along the school frontage to address a sight-distance problem associated with the school driveways and at the intersection with 56th Avenue S. This improvement was constructed by the school district as part of their half street improvements associated with on-site improvements to the school. Phase 2 of the project will realign the 56th Avenue S approach to S 316th Street to the east to remove the offset between the street approach and school driveway, and a roundabout will be constructed at the S 316th Street/56th Avenue S intersection replacing the existing all-way stop-control. Other project elements include street lighting and required storm water system improvements.Progress Summary:A partnership with the Auburn School District was created for the Phase 1 improvements, which were completed during 2019. Page 111 of 205
City of Auburn Transportation Improvement Program Non-Motorized and Transit Projects 34 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: Riverwalk Drive SE Non-Motorized ImprovementsSTIP# AUB-N/AProject No:TBDProject Type:Non-MotorizedProject Manager:TBDActivity:2020 YETotal ProjectFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026CostUnrestricted Street Revenue- - 20,000 250,000 - - - - - 270,000 Unsecured Grant- - 180,000 450,000 - - - - 630,000 Traffic Impact Fees- - - - - - - - - - Other (MIT)- - - 250,000 - - - - - 250,000 Total Funding Sources:- - 200,000 950,000 - - - - - 1,150,000 Capital Expenditures:Design- - 200,000 - - - - - - 200,000 Right of Way- - - - - - - - - - Construction- - - 950,000 - - - - - 950,000 Total Expenditures:- - 200,000 950,000 - - - - - 1,150,000 TIP # N-9Description:The project will construct sidewalks, street lighting, and related storm improvements along the east side of Riverwalk Drive SE between Auburn Way S and Howard Road SE. This project will close a major gap in the sidewalk system and ties into the proposed improvements on Auburn Way South. The project will also install a RRFB at the intersection with Howard Road. The project is proposed to be in partnership with the Muckleshoot Indian Tribe.Progress Summary:Grant funding was applied for in 2020. If awarded, design will begin in 2021.Future Impact on Operating Budget:The annual maintenance cost for this project is estimated to be $2,000.BudgetForecast Project Cost Page 112 of 205
City of Auburn Transportation Improvement Program Non-Motorized and Transit Projects 35 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: M Street SE Sidewalk ImprovementsSTIP# AUB-N/AProject No:CP2012Project Type:Non-MotorizedProject Manager:Luis BarbaActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- 14,980 250,000 - - - - - - 264,980 Secured Grant- 30,020 419,980 - - - - - - 450,000 Traffic Impact Fees- - - - - - - - - - Other- - - - - - - - - - Total Funding Sources:- 45,000 669,980 - - - - - - 714,980 Capital Expenditures:Design- 45,000 - - - - - - - 45,000 Right of Way- - - - - - - - - - Construction- - 669,980 - - - - - - 669,980 Total Expenditures:- 45,000 669,980 - - - - - - 714,980 TIP# N-10Description:The project will construct sidewalks along the M Street SE corridor between Auburn Way S and 8th Street SE. The project will complete the missing sections of sidewalk along the west side of M Street SE between Auburn Way S and 8th Street SE, and will complete the missing segments of sidewalk along the east side between Auburn Way S and 12th Street SE. The project will construct approximately 2,000 linear feet of new sidewalk to match adjacent widths. The project will also construct ADA compliant curb ramps and relocate existing utility poles and overhead signage to provide ADA access. Progress Summary:Grant funding for the project was awarded by TIB in 2019. The design phase was initiated in 2020 and construction anticipated to be completed during 2021.Future Impact on Operating Budget:This project will have no impact on the operating budget for street maintenance.BudgetForecast Project Cost Page 113 of 205
City of Auburn Transportation Improvement Program Non-Motorized and Transit Projects 36 Six Year Transportation Improvement PlanCAPITAL IMPROVEMENT FUND (328)Project Title: Lea Hill Safe Routes to SchoolsSTIP# AUB-N/AProject No:TBDProject Type:Non-MotorizedProject Manager:TBDActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - - - - Unsecured State Grant- - 55,000 700,000 - - - - - 755,000 REET 2- - 15,000 200,000 - - - - - 215,000 Other (ASD)- - - 50,000 - - - - - 50,000 Total Funding Sources:- - 70,000 950,000 - - - - - 1,020,000 Capital Expenditures:Design- - 70,000 - - - - - - 70,000 Right of Way- - - - - - - - - - Construction- - - 950,000 - - - - - 950,000 Total Expenditures:- - 70,000 950,000 - - - - - 1,020,000 TIP# N-11Description:The project will construct non-motorized improvements along SE 304th St from Hazelwood Elementary School extending east to 124th Ave SE, and along the west side of 124th Ave SE to the south of SE 304th St. The project will complete multiple gaps in the existing non-motorized network. The project will also construct curb and gutter, ADA compliant curb ramps, driveways aprons and retaining walls associated with the new sidewalks. Utility poles will need to be relocated to accommodate the proposed sidewalk alignment in some locations. Additional lighting is proposed for pedestrian safety and will be incorporated onto existing/relocated utility poles, and an RRFB will be installed at the SE 304th St intersection with 116th Ave SE. Ancillary work, including but not limited to, property restoration, grading, storm upgrades, school zone beacon relocation, channelization, fencing, landscaping and mailbox relocation will be addressed with the project. Progress Summary:Grant funding will be applied for in 2020. If secured, the design phase will be started in 2021 and construction completed during 2022.Future Impact on Operating Budget:This project will have no impact on the operating budget for street maintenance.BudgetForecast Project Cost Page 114 of 205
City of Auburn Transportation Improvement Program Non-Motorized and Transit Projects 37 Page 115 of 205
City of Auburn Transportation Improvement Program Preservation Projects 38 Six Year Transportation Improvement PlanARTERIAL PRESERVATION FUND (105)Project Title: Arterial Street Preservation ProgramSTIP# AUB-N/AProject No:VariesProject Type:PreservationProject Manager:Kenneth ClarkActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostArterial Preservation Fund- 2,200,000 327,498 1,650,000 606,728 599,514 2,100,000 2,200,000 - 9,683,740 Total Funding Sources:- 2,200,000 327,498 1,650,000 606,728 599,514 2,100,000 2,200,000 - 9,683,740 Capital Expenditures:Design- 330,000 49,125 247,500 91,009 89,927 315,000 330,000 - 1,452,561 Right of Way- - - - - - Construction- 1,870,000 278,373 1,402,500 515,719 509,587 1,785,000 1,870,000 - 8,231,179 Total Expenditures:- 2,200,000 327,498 1,650,000 606,728 599,514 2,100,000 2,200,000 - 9,683,740 TIP# P-1Description: The program preserves classified streets throughout the City. Individual projects may include a combination of crack seal, overlays, rebuilds, and spot repairs. The program also funds the biennial collection of pavement condition ratings. This program is funded through a 1% utility tax that was adopted by City Council in 2008. Program funds reflect remaining budget after allocations to specific arterial street preservation projects, which are included as separate projects in this TIP.Progress Summary:The 2020 construction cycle includes the reconstruction of 15th Street NW between West Valley Highway and Terrace Drive. The project will also overlay 15th Street NW between West Valley Highway and SR 167. A crack seal project of arterial and collector streets is also proposed. Future Impact on Operating Budget:This project is anticipated to reduce the operating budget for street maintenance.BudgetForecast Project Cost Page 116 of 205
City of Auburn Transportation Improvement Program Preservation Projects 39 Six Year Transportation Improvement PlanLOCAL STREET PRESERVATION FUND (103)Project Title: Local Street Preservation Program STIP# AUB-N/AProject No:VariesProject Type:PreservationProject Manager:Kenneth ClarkActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostLocal Street Preserv. Fund- 650,000 - - - - - - - 650,000 Utilities Transfer to 103 Fund- 150,000 - 150,000 150,000 150,000 150,000 150,000 - 900,000 REET 1750,000 - - - - - - - 750,000 REET 2- - - - - - - - - - Other (Unidentified 103 Funding)- - - - 1,500,000 1,500,000 1,500,000 1,500,000 - 6,000,000 Total Funding Sources:- 1,550,000 - 150,000 1,650,000 1,650,000 1,650,000 1,650,000 - 8,300,000 Capital Expenditures:Design- 525,000 - 150,000 500,000 500,000 500,000 500,000 - 2,675,000 Right of Way- - - - - - - - - - Construction- 1,025,000 - - 1,150,000 1,150,000 1,150,000 1,150,000 - 5,625,000 Total Expenditures:- 1,550,000 - 150,000 1,650,000 1,650,000 1,650,000 1,650,000 - 8,300,000 TIP# P-2BudgetForecast Project CostDescription:The program preserves local (unclassified) streets. Individual projects may include crack sealing, asphalt patching, pre-leveling, asphalt overlays and roadway reconstruction. The program also funds the biennial collection of pavement condition ratings. Beginning in 2019 REET funding was dedicated by council to this program. Beyond 2022, funding for this program is shown as other because a dedicated funding source has not yet been identified, and the use of REET to fund the program is not sustainable long term. Program funds reflect remaining budget after allocations to specific local street preservation projects, which are included as separate projects in this TIP.Future Impact on Operating Budget:This project is anticipated to reduce the operating budget for street maintenance.Progress Summary:This program has successfully completed overlays, chip seals and complete reconstructions since 2005. The program will focus on completing reconstruction needs in addition to regular maintenance treatments. Page 117 of 205
City of Auburn Transportation Improvement Program Preservation Projects 40 Six Year Transportation Improvement PlanARTERIAL PRESERVATION FUND (105)Project Title: 2nd Street SE PreservationSTIP# AUB-N/AProject No:CP2003Project Type:PreservationProject Manager:Jai CarterActivity:2020 YEFunding Sources: Prior to 2020 Estimate 2021 2022 2023 2024 2025 2026 Beyond 2026 Total Project CostArterial Preservation Fund- 46,000 347,502 - - - - - - 393,502 Secured State Grant- 69,000 521,253 - - - - - - 590,253 Other - - - - - - - - - - Total Funding Sources:- 115,000 868,755 - - - - - - 983,755 Capital Expenditures:Design- 115,000 - - - - - - - 115,000 Right of Way- - - - - - - - - - Construction- - 868,755 - - - - - - 868,755 Total Expenditures:- 115,000 868,755 - - - - - - 983,755 TIP# P-3Description:This project will reconstruct 2nd Street SE between A Street SE and Auburn Way S. The reconstruction will utilize full depth reclamation techniques. The project will also address fixed objects located within the clear zone, remove barriers to ADA access, and install new LED street lighting.Progress Summary:Grant funding for this project was awarded by TIB in 2019. The design phase started in 2020.Future Impact on Operating Budget:This project is anticipated to reduce the operating budget for street maintenance.BudgetForecast Project Cost Page 118 of 205
City of Auburn Transportation Improvement Program Preservation Projects 41 Six Year Transportation Improvement PlanARTERIAL PRESERVATION FUND (105)Project Title: Bridge Deck Preservation ProgramSTIP# AUB-N/AProject No:VariesProject Type:PreservationProject Manager:Scott NutterActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostArterial Preservation Fund- 100,000 - 100,000 100,000 100,000 100,000 100,000 - 600,000 Unsecured Grant- - - - - - - - - - Other- - - - - - - - - - Total Funding Sources:- 100,000 - 100,000 100,000 100,000 100,000 100,000 - 600,000 - Capital Expenditures:Design- 10,000 - 10,000 10,000 10,000 10,000 10,000 - 60,000 Right of Way- - - - - - - - - - Construction- 90,000 - 90,000 90,000 90,000 90,000 90,000 - 540,000 Total Expenditures:- 100,000 - 100,000 100,000 100,000 100,000 100,000 - 600,000 TIP# P-4Description:The program rehabilitates bridge decks as identified by the City's annual bridge inspection program. Program funds reflect remaining budget after allocations to specific bridge deck preservation projects.Progress Summary:Future Impact on Operating Budget:This project is anticipated to reduce the operating budget for street maintenance.BudgetForecast Project Cost Page 119 of 205
City of Auburn Transportation Improvement Program Preservation Projects 42 Six Year Transportation Improvement PlanARTERIAL PRESERVATION FUND (105)Project Title: Bridge Structure Preservation ProgramSTIP# AUB-N/AProject No:VariesProject Type:PreservationProject Manager:Scott NutterActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostArterial Preservation Fund- 50,000 25,000 50,000 - 50,000 - 50,000 - 225,000 Unsecured Grant- - - - - - - - - - Other- - - - - - - - - - Total Funding Sources:- 50,000 25,000 50,000 - 50,000 - 50,000 - 225,000 Capital Expenditures:Design- 5,000 25,000 5,000 - 5,000 - 5,000 - 45,000 Right of Way- - - - - - - - - - Construction- 45,000 - 45,000 - 45,000 - 45,000 - 180,000 Total Expenditures:- 50,000 25,000 50,000 - 50,000 - 50,000 - 225,000 TIP# P-5BudgetForecast Project CostFuture Impact on Operating Budget:This project is anticipated to reduce the operating budget for street maintenance.Description:This program performs annual bridge inspections and load ratings as needed and implements identified maintenance, repairs, and improvements. Program funds reflect remaining budget after allocations to specific bridge structure preservation projects.Progress Summary: Page 120 of 205
City of Auburn Transportation Improvement Program Preservation Projects 43 Six Year Transportation Improvement PlanARTERIAL PRESERVATION FUND (105)Project Title: Lake Tapps Pkwy/Sumner-Tapps Hwy E PreservationSTIP# AUB-N/AProject No:TBDProject Type:PreservationProject Manager:TBDActivity:2020 YEFunding Sources: Prior to 2020 Estimate 2021 2022 2023 2024 2025 2026 Beyond 2026 Total Project CostArterial Preservation Fund- - - 25,000 75,000 534,356 - - - 634,356 Unsecured Grant- - - - - 750,000 - - - 750,000 Other - - - - - - - - - - Total Funding Sources:- - - 25,000 75,000 1,284,356 - - - 1,384,356 Capital Expenditures:Design- - - 25,000 50,000 - - - - 75,000 Right of Way- - - - 25,000 - - - - 25,000 Construction- - - - - 1,284,356 - - - 1,284,356 Total Expenditures:- - - 25,000 75,000 1,284,356 - - - 1,384,356 TIP# P-6Future Impact on Operating Budget:This project is anticipated to reduce the operating budget for street maintenance.BudgetForecast Project CostDescription:The project will grind and overlay the Lake Tapps Parkway/Sumner-Tapps Highway E corridor from the intersection of Lake Tapps Parkway with Lakeland Hills Way to the intersection of Sumner-Tapps Highway E with 16th Street E (the Auburn City limit). Portions of the corridor include a center two-way left-turn lane which does not require preservation and would be omitted from the grind and overlay. The project scope also includes upgrades to ADA curb ramps and pedestrian push buttons, and replacement of vehicle detection at signalized intersections.Progress Summary:An application for grant funding for the project was submitted in 2020. If awarded, design will begin in 2022 and construction in 2024. Page 121 of 205
City of Auburn Transportation Improvement Program Preservation Projects 44 Six Year Transportation Improvement PlanLOCAL STREET PRESERVATION FUND (103)Project Title: 2021 Local Street Preservation ProjectSTIP# AUB-N/AProject No:CP2019Project Type:PreservationProject Manager:Kim TruongActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostLocal Street Preserv. Fund- - - - - - - - - - Utilities Transfer to 103 Fund- - - - - - - - - - REET 1- 300,000 2,200,000 - - - - - - 2,500,000 REET 2- - - - - - - - - - Total Funding Sources:- 300,000 2,200,000 - - - - - - 2,500,000 Capital Expenditures:Design- 300,000 - - - - - - - 300,000 Right of Way- - - - - - - - - - Construction- - 2,200,000 - - - - - - 2,200,000 Total Expenditures:- 300,000 2,200,000 - - - - - - 2,500,000 TIP# P-7Description:This project will reconstruct G Street SE (from East Main Street to 4th Street SE) and grind and overlay the Riverwalk/Forest Ridge Neighborhood. The scope of work includes the following: full-depth roadway replacement and/or grind and overlay and any needed utility improvements within the project limits.Progress Summary:Future Impact on Operating Budget:This project is anticipated to reduce the operating budget for street maintenance.BudgetForecast Project Cost Page 122 of 205
City of Auburn Transportation Improvement Program Preservation Projects 45 Six Year Transportation Improvement PlanLOCAL STREET PRESERVATION FUND (103)Project Title: 2022 Local Street Preservation ProjectSTIP# AUB-N/AProject No:TBDProject Type:PreservationProject Manager:TBDActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostLocal Street Preserv. Fund- - - - - - - - - - Utilities Transfer to 103 Fund- - 150,000 - - - - - - 150,000 REET 1- - 750,000 - - - - - 750,000 REET 2- - 750,000 - - - - - 750,000 Total Funding Sources:- - 150,000 1,500,000 - - - - - 1,650,000 Capital Expenditures:Design- - 150,000 - - - - - - 150,000 Right of Way- - - - - - - - - - Construction- - - 1,500,000 - - - - - 1,500,000 Total Expenditures:- - 150,000 1,500,000 - - - - - 1,650,000 TIP# P-8Description:This project will reconstruct I Street SE (from East Main Street to 4th Street SE). The scope of work includes the following: full-depth roadway replacement and any needed utility improvements within the project limits.Progress Summary:Future Impact on Operating Budget:This project is anticipated to reduce the operating budget for street maintenance.BudgetForecast Project Cost Page 123 of 205
City of Auburn Transportation Improvement Program Preservation Projects 46 Six Year Transportation Improvement PlanARTERIAL PRESERVATION FUND (105)Project Title: Lea Hill Bridge Deck PreservationSTIP# AUB-N/AProject No:CP2007Project Type:PreservationProject Manager:Kim TruongActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostArterial Preservation Fund- - - - - - - - - - Secured Federal Grant- - 80,000 567,850 - - - - - 647,850 Other- - - - - - - - - - Total Funding Sources:- - 80,000 567,850 - - - - - 647,850 Capital Expenditures:Design- - 80,000 - - - - - - 80,000 Right of Way- - - - - - - - - - Construction- - - 567,850 - - - - - 567,850 Total Expenditures:- - 80,000 567,850 - - - - - 647,850 TIP# P-9Description: This project will grind and overlay the bridge deck in an effort to extend the overall service life of the bridge. Progress Summary:Federal Grant funding was awarded in 2020.Future Impact on Operating Budget:This project is anticipated to reduce the operating budget for street maintenance.BudgetForecast Project Costs Page 124 of 205
City of Auburn Transportation Improvement Program Preservation Projects 47 Six Year Transportation Improvement PlanARTERIAL PRESERVATION FUND (105)Project Title: A Street SE Preservation (37th Street SE to Lakeland Hills Way)STIP# AUB-N/AProject No:TBDProject Type:PreservationProject Manager:TBDActivity:2020 YETotal ProjectFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026CostArterial Preservation Fund- - - 25,000 100,000 866,130 - - - 991,130 Unsecured Grant- - - - - 866,130 - - - 866,130 Traffic Impact Fees- - - - - - - - - - Other- - - - - - - - - - Total Funding Sources:- - - 25,000 100,000 1,732,260 - - - 1,857,260 Capital Expenditures:Design- - - 25,000 75,000 - - - - 100,000 Right of Way- - - - 25,000 - - - - 25,000 Construction- - - - - 1,732,260 - - - 1,732,260 Total Expenditures:- - - 25,000 100,000 1,732,260 - - - 1,857,260 TIP# P-10Description:The project will grind and overlay A Street SE from 37th Street SE to the Auburn/Pacific City Limit and from the Pacific/Auburn City Limit to the intersection with Lakeland Hills Way). The project also includes ADA upgrades to curb ramps, pedestrian push buttons, and replacement of vehicle detection loops.Progress Summary:An application for grant funding for the construction phase of this project was submitted in 2020. If awarded, design would begin in 2022, with construction in 2024. Future Impact on Operating Budget:This project is anticipated to reduce the operating budget for street maintenance.BudgetForecast Project Cost Page 125 of 205
City of Auburn Transportation Improvement Program Preservation Projects 48 Six Year Transportation Improvement PlanARTERIAL PRESERVATION FUND (105)Project Title: C Street SW Preservation (W Main St to GSA Signal)STIP# AUB-N/AProject No:TBDProject Type:PreservationProject Manager:TBDActivity:2020 YETotal ProjectFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026CostArterial Preservation Fund- - 25,000 100,000 1,118,272 - - - - 1,243,272 Unsecured Grant- - - - 1,118,272 - - - - 1,118,272 Traffic Impact Fees- - - - - - - - - - Other- - - - - - - - - - Total Funding Sources:- - 25,000 100,000 2,236,544 - - - - 2,361,544 Capital Expenditures:Design- - 25,000 75,000 - - - - - 100,000 Right of Way- - - 25,000 - - - - - 25,000 Construction- - - - 2,236,544 - - - - 2,236,544 Total Expenditures:- - 25,000 100,000 2,236,544 - - - - 2,361,544 TIP# P-11Description:The project will grind and overlay C Street SW from W Main Street to the GSA signal (approximately 2,000 feet to the south of 15th Street SW). The project also includes ADA upgrades to curb ramps and pedestrian push buttons, and replacement of vehicle detection loops.Progress Summary:An application for grant funding for the construction phase of this project was submitted in 2020. If awarded, design would begin in 2021, with construction in 2023.Future Impact on Operating Budget:This project is anticipated to reduce the operating budget for street maintenance.BudgetForecast Project Cost Page 126 of 205
City of Auburn Transportation Improvement Program Preservation Projects 49 Six Year Transportation Improvement PlanARTERIAL PRESERVATION FUND (105)Project Title: Lakeland Hill Way Preservation (57th Drive SE to Lake Tapps Pkwy)STIP# AUB-N/AProject No:CP2011Project Type:PreservationProject Manager:Seth WickstromActivity:2020 YETotal ProjectFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026CostArterial Preservation Fund- 100,000 1,100,000 - - - - - - 1,200,000 Secured Federal Grant- - - - - - - - - - Traffic Impact Fees- - - - - - - - - - Other- - - - - - - - - - Total Funding Sources:- 100,000 1,100,000 - - - - - - 1,200,000 Capital Expenditures:Design- 100,000 - - - - - - - 100,000 Right of Way- - - - - - - - - - Construction- - 1,100,000 - - - - - 1,100,000 Total Expenditures:- 100,000 1,100,000 - - - - - - 1,200,000 TIP# P-12Description:The project will grind, patch, and overlay Lakeland Hills Way from 57th Drive SE to Lake Tapps Pkwy. The project also includes ADA upgrades to curb ramps and replacement of vehicle detection loops.Progress Summary:Grant funding for the construction phase of this project was awarded in 2018. However, to assist the region in meeting obligation targets for Federal funding, the grant funds awarded for this project were re-allocated to the Auburn Way Phase 2 and Phase 3 preservation projects to be completed in 2020. The re-allocation requires that the City commits to completing this project as originally planned using non-federal funding sources.Future Impact on Operating Budget:This project is anticipated to reduce the operating budget for street maintenance.BudgetForecast Project Cost Page 127 of 205
City of Auburn Transportation Improvement Program Preservation Projects 50 Six Year Transportation Improvement PlanARTERIAL PRESERVATION FUND (105)Project Title: 3rd Street SW Bridges Deck PreservationSTIP# AUB-N/AProject No:CP2006Project Type:PreservationProject Manager:Kim TruongActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostArterial Preservation Fund- - - - - - - - - - Secured Federal Grant- - 120,000 553,540 - - - - - 673,540 Other- - - - - - - - - - Total Funding Sources:- - 120,000 553,540 - - - - - 673,540 Capital Expenditures:Design- - 120,000 - - - - - - 120,000 Right of Way- - - - - - - - - - Construction- - - 553,540 - - - - - 553,540 Total Expenditures:- - 120,000 553,540 - - - - - 673,540 TIP# P-13Description: This project will seal and overlay the 3rd Street SW bridge decks in an effort to extend the overall service life of the bridges. The following bridges are included in the project: 3rd Street off-ramp, 3rd Street SW over the BNSF tracks, and 3rd Street SW over A Street SW.Progress Summary:Federal Grant funding was awarded in 2020.Future Impact on Operating Budget:This project is anticipated to reduce the operating budget for street maintenance.BudgetForecast Project Costs Page 128 of 205
City of Auburn Transportation Improvement Program Preservation Projects 51 Page 129 of 205
City of Auburn Transportation Improvement Program Roadway Projects 52 Six Year Transportation Improvement PlanCAPITAL IMPROVEMENT FUND (328)Project Title: Neighborhood Traffic Safety ProgramSTIP# AUB-N/AProject No:VariesProject Type:Non-CapacityProject Manager:Cecile MalikActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostFund Balance- - - - - - - - - - Unsecured Grant- - - - - - - - - - REET 2- 10,000 10,000 10,000 10,000 50,000 50,000 50,000 - 190,000 Other- - - - - - - - - - Total Funding Sources:- 10,000 10,000 10,000 10,000 50,000 50,000 50,000 - 190,000 Capital Expenditures:Design- 1,000 1,000 1,000 1,000 5,000 5,000 5,000 - 19,000 Right of Way- - - - - - - - - Construction- 9,000 9,000 9,000 9,000 45,000 45,000 45,000 - 171,000 Total Expenditures:- 10,000 10,000 10,000 10,000 50,000 50,000 50,000 - 190,000 TIP# R-1BudgetForecast Project CostFuture Impact on Operating Budget:The traffic calming program will have no impact on the operating budget for street maintenance.Description:This program will implement low-cost traffic calming strategies, supported by engineering studies as necessary. Projects will be selected annually based on requests from residents, or police concerns, crash history, and available staff and financial resources.Progress Summary:Staffing constraints and limited resources make this program challenging to administer. Traffic calming strategies and approaches are being updated to be more sustainable, and adapted to the limited resources (staff and financial) available. Page 130 of 205
City of Auburn Transportation Improvement Program Roadway Projects 53 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: Stewart Road - Sumner (Lake Tapps Parkway Corridor)STIP# AUB-N/AProject No:N/AProject Type:CapacityProject Manager:City of SumnerLOS Corridor ID# N/AActivity:2020 YETotal ProjectFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026CostUnrestricted Street Revenue- - - - - - - - - - Unsecured Grant- - - - - - - - - - Traffic Impact Fees- - - - - - - - - - Traffic Mitigation Fees- - - - - 150,000 - - - 150,000 Total Funding Sources:- - - - - 150,000 - - - 150,000 Capital Expenditures:Design- - - - - - - - - - Right of Way- - - - - - - - - - Construction- - - - - 150,000 - - - 150,000 Total Expenditures:- - - - - 150,000 - - - 150,000 TIP# R-2Description:This is a City of Sumner project to widen the Stewart Road (Lake Tapps Parkway) Corridor. The project will replace the existing bridge over the White River with a new wider one. Completion of this corridor widening is expected to significantly relieve traffic congestion in Auburn along the A St SE and C St SW corridors.Progress Summary:City of Sumner has initiated preliminary road design and is seeking grant funding to complete the project.Future Impact on Operating Budget:This project will have no impact on the operating budget for street maintenance.BudgetForecast Project Cost Page 131 of 205
City of Auburn Transportation Improvement Program Roadway Projects 54 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: M Street Underpass (3rd St SE to 8th St SE) STIP# AUB-N/AProject No:c201a0Project Type:CapacityProject Manager:Ryan VondrakLOS Corridor ID# 6Activity:2020 YEFunding Sources: Prior to 2020 Estimate 2021 2022 2023 2024 2025 2026 Beyond 2026 Total Project CostUnrestricted Street Revenue- - - - - - - - - - Secured Grants (Fed,State)9,731,904 - - - - - - - - 9,731,904 REET 21,140,000 - - - - - - - - 1,140,000 Traffic Impact Fees (Construction)4,309,782 - - - - - - - - 4,309,782 Traffic Impact Fees (Debt Service)767,428 123,428 123,135 122,843 122,550 122,258 121,965 121,673 1,789,995 3,415,275 Traffic Mitigation Fees660,000 - - - - - - - - 660,000 PWTFL (30 years)3,284,857 - - - - - - - - 3,284,857 Other (Agencies)3,090,514 - - - - - - - - 3,090,514 Total Funding Sources:22,217,057 123,428 123,135 122,843 122,550 122,258 121,965 121,673 1,789,995 22,347,475 Capital Expenditures:Design2,688,924 - - - - - - - - 2,688,924 Right of Way3,358,443 - - - - - - - - 3,358,443 Construction16,169,690 - - - - - - - - 16,169,690 PWTF Debt Service767,428 123,428 123,135 122,843 122,550 122,258 121,965 121,673 1,789,995 3,415,275 Total Expenditures:22,217,057 123,428 123,135 122,843 122,550 122,258 121,965 121,673 1,789,995 22,347,475 Future Impact on Operating Budget:N/ABudgetForecast Project CostTIP# R-3Description:The project constructed a grade separated railroad crossing of M Street SE at the BNSF Stampede Pass tracks. Progress Summary:Construction was completed in 2014. The project is now in Public Works Trust Fund Loan (PWTFL) debt repayment through 2041. Page 132 of 205
City of Auburn Transportation Improvement Program Roadway Projects 55 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: A Street LoopSTIP# AUB-N/AProject No:TBDProject Type:CapacityProject Manager:TBDLOS Corridor ID# 31Activity:2020 YETotal ProjectFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026CostUnrestricted Street Revenue- - - - - - - - - - Unsecured Federal Grant- - - - - 1,125,000 - - - 1,125,000 Traffic Impact Fees- - - 300,000 167,000 - - - - 467,000 Other (Sound Transit) - - - - - 340,000 - - - 340,000 Total Funding Sources:- - - 300,000 167,000 1,465,000 - - - 1,932,000 Capital Expenditures:Design- - - 300,000 - - - - - 300,000 Right of Way- - - - 167,000 - - - - 167,000 Construction- - - - - 1,465,000 - - - 1,465,000 Total Expenditures:- - - 300,000 167,000 1,465,000 - - - 1,932,000 TIP # R-4Description:The project will construct a new one-way (eastbound) roadway connection between A Street SW/S Division Street and A Street SE. The new intersection with A Street SE will allow an unsignalized right-turn movement onto southbound A Street SE, providing an alternative to the intersection of 3rd Street SE and A Street SE, which does not meet adopted LOS standards. The roadway will be constructed as a complete street to accommodate non-motorized road users. Progress Summary:Sound Transit has provided $340,000 towards the construction phase as mitigation for the second parking garage. Grant applications for both state and federal funding have been submitted in 2020.Future Impact on Operating Budget:The annual maintenance cost for this project is estimated to be $1,000.BudgetForecast Project Cost Page 133 of 205
City of Auburn Transportation Improvement Program Roadway Projects 56 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: A Street NW, Phase 2 (W Main St to 3rd St NW) STIP# AUB-N/AProject No:TBDProject Type:CapacityProject Manager:TBDLOS Corridor ID# 18Activity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - - - - Unsecured Grant- - - - - 200,000 1,325,000 - - 1,525,000 Traffic Impact Fees- - - - - 150,000 - - - 150,000 Other (Developer)150,000 - - - - - 1,325,000 - - 1,475,000 Total Funding Sources:150,000 - - - - 350,000 2,650,000 - - 3,150,000 Capital Expenditures:Design- - - - - 250,000 - - - 250,000 Right of Way- - - - - 100,000 - - - 100,000 Construction150,000 - - - - - 2,650,000 - - 2,800,000 Total Expenditures:150,000 - - - - 350,000 2,650,000 - - 3,150,000 TIP# R-5Future Impact on Operating Budget:The annual maintenance cost for this project is estimated to be $500.BudgetForecast Project CostDescription:The project will widen A Street NW to create a three-lane roadway section between W Main St and 3rd St NW. This project will improve the connection between the A St NW Extension, (Phase 1) and Auburn Station and Central Business District. This project could be partially or fully funded by development and/or Sound Transit's parking garage/access improvements. The project is approximately 0.2 miles long.Progress Summary: Page 134 of 205
City of Auburn Transportation Improvement Program Roadway Projects 57 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: Auburn Way S Widening (Hemlock St SE to Poplar St SE)STIP# AUB-N/AProject No:CP1622Project Type:CapacityProject Manager:Jeff BenderLOS Corridor ID# 4Activity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - - - - Secured Federal Grant- 648,750 648,750 - - - - - - 1,297,500 Unsecured Federal Grant- - - - 3,000,000 1,500,000 - - - 4,500,000 Traffic Impact Fees- 101,250 851,250 750,000 1,830,120 1,300,000 - - - 4,832,620 Other (Developer)- - - - 750,000 - - - - 750,000 Total Funding Sources:- 750,000 1,500,000 750,000 5,580,120 2,800,000 - - - 11,380,120 Capital Expenditures:Pre-Design- - - - - - - - - - Design- 750,000 750,000 - - - - - - 1,500,000 Right of Way- - 750,000 750,000 - - - - - 1,500,000 Construction- - - - 5,580,120 2,800,000 - - - 8,380,120 Total Expenditures:- 750,000 1,500,000 750,000 5,580,120 2,800,000 - - - 11,380,120 TIP# R-6Description:The project will widen Auburn Way S between Hemlock St SE and Poplar St SE to accommodate two general purpose lanes in each direction, turn lanes, access management where feasible, U-turns, curb, gutter, sidewalk, illumination, transit stop improvements, a new traffic signal in the vicinity of Chinook Elementary School, Intelligent Transportation Systems, streetscape and storm improvements. The project length is approximately 0.4 miles. The project is needed to address traffic operations issues along the corridor.Progress Summary:The project will extend corridor improvements along Auburn Way S recently completed under previous projects. Grant funding for the design phase was awarded in 2019. Grant funding for the construction phase was applied for in 2020. Coordination with the Auburn School District related to the replacement of Chinook Elementary School is in progress.Future Impact on Operating Budget:The annual maintenance cost for this project is estimated to be $2,500.BudgetForecast Project Cost Page 135 of 205
City of Auburn Transportation Improvement Program Roadway Projects 58 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: M Street NE Widening (E Main St to 4th St NE) STIP# AUB-N/AProject No:asbd12Project Type:CapacityProject Manager:TBDLOS Corridor ID# 5Activity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - 120,000 50,000 400,000 - - - 570,000 Arterial Street Fund (105)- - - 185,000 - 1,220,000 - - - 1,405,000 REET 2- - - - - 400,000 - - - 400,000 Traffic Impact Fees- - - 70,000 - 465,000 - - - 535,000 Other - - - - - - - - - - Total Funding Sources:- - - 375,000 50,000 2,485,000 - - - 2,910,000 Capital Expenditures:Pre-Design- - - - - - - - - - Design- - - 375,000 - - - - - 375,000 Right of Way- - - - 50,000 - - - - 50,000 Construction- - - - - 2,485,000 - - 2,485,000 Total Expenditures:- - - 375,000 50,000 2,485,000 - - - 2,910,000 TIP# R-7Future Impact on Operating Budget:The annual maintenance cost for this project is estimated to be $500.BudgetForecast Project CostDescription:This project will construct a complete four/five-lane street section on M St NE from south of E Main St to 4th St NE, and reconstruct the signal at E Main St. The project is needed to improve traffic operations along the M Street NE corridor, and replace the existing pavement which is in poor condition.Progress Summary: Page 136 of 205
City of Auburn Transportation Improvement Program Roadway Projects 59 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: 49th Street NE (Auburn Way N to D St NE)STIP# AUB-N/AProject No:TBDProject Type:CapacityProject Manager:TBDLOS Corridor ID# N/AActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - - - - Unsecured Grant- - - - - - - - - - Traffic Impact Fees- - - - - - - - - - Other (Developer) - - 500,000 1,500,000 - - - - - 2,000,000 Total Funding Sources:- - 500,000 1,500,000 - - - - - 2,000,000 Capital Expenditures:Design- - 350,000 - - - - - - 350,000 Right of Way- - 150,000 - - - - - - 150,000 Construction- - - 1,500,000 - - - - - 1,500,000 Total Expenditures:- - 500,000 1,500,000 - - - - - 2,000,000 TIP# R-8BudgetForecast Project CostFuture Impact on Operating Budget:The annual maintenance cost for this project is estimated to be $500Description:This project will construct the build-out of 49th Street NE between Auburn Way N and D Street NE. The improvements are funded by private development. Progress Summary: Page 137 of 205
City of Auburn Transportation Improvement Program Roadway Projects 60 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: 46th Place S RealignmentSTIP# AUB-N/AProject No:TBDProject Type:Capacity, SafetyProject Manager:TBDLOS Corridor ID# N/AActivity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - - - - Unsecured Grant- - - - - - 300,000 540,000 - 840,000 Traffic Impact Fees- - - - - - 75,000 135,000 - 210,000 Other- - - - - - - - - - Total Funding Sources:- - - - - - 375,000 675,000 - 1,050,000 Capital Expenditures:Design- - - - - - 125,000 - - 125,000 Right of Way- - - - - - 250,000 - - 250,000 Construction- - - - - - - 675,000 - 675,000 Total Expenditures:- - - - - - 375,000 675,000 - 1,050,000 TIP# R-9BudgetForecast Project CostFuture Impact on Operating Budget:The annual maintenance cost for this project is estimated to be $1,000.Description:The project will realign 46th Place S to the south of S 321st Street. The realignment will move the 46th Place S intersection with S 321st Street approximately 350 feet to the east of the current location. This will create two T-intersections (44th Avenue S and 46th Place S) in place of the existing four-leg intersection. The existing 46th Place S will be dead-ended to the south of S 321st Street. The project will improve safety and traffic operations at the intersections. Progress Summary:A portion of the right-of-way for the realigned roadway was dedicated as part of an adjacent development project. Page 138 of 205
City of Auburn Transportation Improvement Program Roadway Projects 61 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: 124th Ave SE Widening (SE 312th St to SE 318th St)STIP# AUB-N/AProject No:TBDProject Type:CapacityProject Manager:TBDLOS Corridor ID# 23Activity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - - - - Unsecured Grant- - - - - - - - - - Traffic Impact Fees- - - - - - - 400,000 1,100,000 1,500,000 Other- - - - - - - - - - Total Funding Sources:- - - - - - - 400,000 1,100,000 1,500,000 Capital Expenditures:Pre-Design- - - - - - - - - - Design- - - - - - - 400,000 - 400,000 Right of Way- - - - - - - - 1,100,000 1,100,000 Construction- - - - - - - - - - Total Expenditures:- - - - - - - 400,000 1,100,000 1,500,000 TIP# R-11BudgetForecast Project CostFuture Impact on Operating Budget:The annual maintenance cost for this project is estimated to be $1,000.Description:This project will widen 124th Avenue SE to create a four-lane section with bicycle and pedestrian facilities SE 318th St and SE 312th St. The project will also construct improvements at the SE 312th St/124th Ave SE intersection (including adding bike lanes, dual westbound left-turn lanes, dual southbound through-lanes, a northbound right-turn pocket, ITS improvements, and pedestrian safety improvements). The project is needed to improve traffic operations along the corridor and to accommodate all travel modes.Progress Summary:Phase 1 improvements between SE 318th and SE 316th were completed by GRC in 2012. Page 139 of 205
City of Auburn Transportation Improvement Program Roadway Projects 62 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: Regional Growth Center Access ImprovementsSTIP# AUB-N/AProject No:TBDProject Type:CapacityProject Manager:TBDLOS Corridor ID# 2Activity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - - - - Secured Grant (Sound Transit)- - 325,000 - 1,300,000 - - - - 1,625,000 Traffic Impact Fees- - 85,000 100,000 200,000 - - - - 385,000 Other- - - - - - - - - - Total Funding Sources:- - 410,000 100,000 1,500,000 - - - - 2,010,000 Capital Expenditures:Design- - 410,000 - - - - - - 410,000 Right of Way- - - 100,000 - - - - - 100,000 Construction- - - - 1,500,000 - - - - 1,500,000 Total Expenditures:- - 410,000 100,000 1,500,000 - - - - 2,010,000 TIP# R-16Description:The project will construct a northbound left-turn lane and a northbound/southbound crosswalk at the 3rd Street NE/Auburn Avenue intersection, and realign the 4th Street NE/Auburn Way N intersection to eliminate the split phase signal operation improving circulation and access. The project will improve traffic operations, safety, and circulation for both vehicles and non-motorized users.Progress Summary:Grant funding for the design and construction phases was awarded from Sound Transit in 2019.Future Impact on Operating Budget:The annual maintenance cost for this project is estimated to be $500.BudgetForecast Project Costs Page 140 of 205
City of Auburn Transportation Improvement Program Roadway Projects 63 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: Stewart Road - City of Pacific (Lake Tapps Parkway Corridor)STIP# AUB-N/AProject No:N/AProject Type:CapacityProject Manager:City of PacificLOS Corridor ID# N/AActivity:2020 YETotal ProjectFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026CostUnrestricted Street Revenue- - - - - - - - - - Unsecured Grant- - - - - - - - - - Traffic Impact Fees- - - - - - - - - - Traffic Mitigation Fees- - 100,000 - - - - - - 100,000 Total Funding Sources:- - 100,000 - - - - - - 100,000 Capital Expenditures:Design- - - - - - - - - - Right of Way- - - - - - - - - - Construction- - 100,000 - - - - - - 100,000 Total Expenditures:- - 100,000 - - - - - - 100,000 TIP# R-24Description:This is a City of Pacific project to widen the Stewart Road (Lake Tapps Parkway) Corridor. This is the final segment of widening in the City of Pacific which will tie in with the City of Sumner's planned final widening segment and new bridge over the White River. Completion of this corridor widening is expected to significantly relieve traffic congestion in Auburn along the A St SE and C St SW corridors.Progress Summary:City of Pacific is in the process of completing the design phase and environmental permitting for the project. Construction is currently planned for 2021/22.Future Impact on Operating Budget:This project will have no impact on the operating budget for street maintenance.BudgetForecast Project Cost Page 141 of 205
City of Auburn Transportation Improvement Program Roadway Projects 64 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: E Valley Highway WideningSTIP# AUB-N/AProject No:TBDProject Type:CapacityProject Manager:TBDLOS Corridor ID# 10Activity:2020 YETotal ProjectFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026CostUnrestricted Street Revenue- - - - - - - - - - Unsecured Grant- - - - - - 200,000 175,000 1,000,000 1,375,000 Traffic Impact Fees- - - - - - 100,000 75,000 200,000 375,000 Other (Developer)- - - - - - - - - - Total Funding Sources:- - - - - - 300,000 250,000 1,200,000 1,750,000 Capital Expenditures:Design- - - - - - 300,000 - - 300,000 Right of Way- - - - - - - 250,000 - 250,000 Construction- - - - - - - - 1,200,000 1,200,000 Total Expenditures:- - - - - - 300,000 250,000 1,200,000 1,750,000 TIP# R-26Description:This project will widen E Valley Highway between Lakeland Hills Way and Terrace View Drive SE, approximately 0.6 miles. The roadway will have a four/five lane cross section with a trail connection along the east side. Other project elements include storm improvement, illumination and ITS. The project will provide congestion relief along the corridor and provide access for non-motorized users.Progress Summary:Future Impact on Operating Budget:The annual maintenance cost for this project is estimated to be $2,500.BudgetForecast Project Cost Page 142 of 205
City of Auburn Transportation Improvement Program Roadway Projects 65 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: Garden Avenue RealignmentSTIP# AUB-N/AProject No:TBDProject Type:Safety, CapacityProject Manager:TBDLOS Corridor ID# 19Activity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - - - Unsecured Grant- - - - - - - - - - Traffic Impact Fees- 150,000 150,000 500,000 - - - - - 800,000 Other- - - - - - - - - - Total Funding Sources:- 150,000 150,000 500,000 - - - - - 800,000 Capital Expenditures:Design- 150,000 - - - - - - - 150,000 Right of Way- 150,000 - - - - - 150,000 Construction- - - 500,000 - - - - - 500,000 Total Expenditures:- 150,000 150,000 500,000 - - - - - 800,000 TIP# R-27Description:The project will construct a new east/west connection between Garden Avenue and 104th Avenue SE, and will cul-de-sac Garden Avenue to the north of 8th Street NE. This will improve traffic operations and safety along 8th Street NE.Progress Summary:The previous project title (Lea Hill Rd Segment 1A) was updated based on recommendations from the Lea Hill Corridor Study in 2020. In 2016, a parcel at the intersection of Garden Avenue and 320th/8th Street was purchased for the project. In 2016, right-of-way was dedicated for a portion of the new east/west roadway as part of an adjacent development project.Future Impact on Operating Budget:The annual maintenance cost for this project is estimated to be $1,000.BudgetForecast Project CostPage 143 of 205
City of Auburn Transportation Improvement Program Roadway Projects 66 Page 144 of 205
City of Auburn Transportation Improvement Program Preliminary Engineering and Miscellaneous Projects 67 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: A Street NW - Phase 1 (3rd St NW to 14th St NW) - Env. MonitoringSTIP# AUB-N/AProject No:c207a0Project Type:Environmental MonitoringProject Manager:Tim CarlawLOS Corridor ID# 18Activity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue123,276 - - - - - - - - 123,276 Secured Grants (Fed,State)6,562,702 - - - - - - - - 6,562,702 Traffic Impact Fees1,288,115 25,000 25,000 25,000 - - - - - 1,363,115 Other (Developer)383,381 - - - - - - - - 383,381 Total Funding Sources:8,357,474 25,000 25,000 25,000 - - - - - 8,432,474 Capital Expenditures:Design2,247,331 - - - - - - - - 2,247,331 Right of Way821,341 - - - - - - - - 821,341 Construction5,000,640 - - - - - - - - 5,000,640 Monitoring288,162 25,000 25,000 25,000 - - - - - 363,162 Total Expenditures:8,357,474 25,000 25,000 25,000 - - - - - 8,432,474 TIP# S-1Future Impact on Operating Budget:N/ABudgetForecast Project CostProgress Summary:Pre-design was completed prior to 2007. Final design and environmental permitting were completed in 2011. Construction was completed in 2012. The project is now in the wetland maintenance monitoring period required until 2023.Description:The project constructed a new multi-lane arterial from 3rd Street NW to 14th Street NW completing a missing link along the corridor. This project improves mobility and was tied to corridor development. The project length was approximately three-quarters of a mile. The City purchased ROW from the northern property owner. If the property develops any access to A St NW, some or a portion of those funds may be reimbursed to the City (total cost was $251,000). Page 145 of 205
City of Auburn Transportation Improvement Program Preliminary Engineering and Miscellaneous Projects 68 Six Year Transportation Improvement PlanARTERIAL STREET FUND (102)Project Title: S 277th St Corridor Capacity and Non-Motorized Trail Improvements - Env. MonitoringSTIP# N/AProject No:CP1821Project Type:Environmental MonitoringProject Manager:Tim CarlawLOS Corridor ID# 15Activity:2020 YEFunding Sources:Prior to 2020Estimate202120222023202420252026Beyond 2026Total Project CostUnrestricted Street Revenue- - - - - - - - - - Unsecured Fed/State Grant- - - - - - - - - - Traffic Impact Fees12,706 20,000 20,000 20,000 20,000 20,000 20,000 20,000 40,000 192,706 Other - - - - - - - - - - Total Funding Sources:12,706 20,000 20,000 20,000 20,000 20,000 20,000 20,000 40,000 192,706 Capital Expenditures:Design- - - - - - - - - - Right of Way- - - - - - - - - - Construction- - - - - - - - - - Monitoring12,706 20,000 20,000 20,000 20,000 20,000 20,000 20,000 40,000 192,706 Total Expenditures:12,706 20,000 20,000 20,000 20,000 20,000 20,000 20,000 40,000 192,706 TIP# S-2Description:This project will complete the environmental monitoring requirements related to the S 277th St corridor widening project between Auburn Way North and l St NE.Progress Summary:The 10 year monitoring period began in 2018 after final completion of the construction phase, and will continue through 2028.Future Impact on Operating Budget:N/ABudgetForecast Project Cost Page 146 of 205
City of Auburn Transportation Improvement Program Preliminary Engineering and Miscellaneous Projects 69 Page 147 of 205
City of Auburn
2021-2026
Transportation Improvement Program Summary
Project
Number
TIP
#Project Title Grant
Status Prior to 2021 2021 2022 2023 2024 2025 2026 Beyond 2026
Total Project
Cost
cp1927 I-1 Auburn Way N/1st Street NE Signal Replacement N/A 200,000 575,000 - - - - - - 775,000
Various I-2 Traffic Signal Improvements N/A 100,000 200,000 100,000 200,000 100,000 200,000 200,000 - 1,100,000
cp1912 I-3 ITS Dynamic Message Signs N/A 446,820 - - - - - 20,000 125,000 591,820
Various I-4 Street Lighting Improvement Program N/A 50,000 50,000 50,000 50,000 50,000 50,000 50,000 - 350,000
cp0611 I-5 Harvey Rd NE/8th St NE Intersection Improvements N/A 1,149,678 83,598 83,196 82,794 82,382 81,990 81,589 161,972 1,807,199
cpxxxx I-6 Lea Hill Rd/112th Ave SE Roundabout Unsecured - - - - 350,000 420,000 2,200,000 2,200,000 5,170,000
cpxxxx I-7 Auburn Avenue/E Main Street Signal Replacement N/A - - - - - - 150,000 900,000 1,050,000
cpxxxx I-8 29th St SE/R St SE Intersection Improvements N/A - 750,000 500,000 250,000 3,500,000 - - - 5,000,000
cpxxxx I-10 R St SE/21st St SE Intersection Improvements Unsecured - - - 250,000 100,000 750,000 - - 1,100,000
cpxxxx I-11 Auburn Way S/6th St SE Intersection Improvements Unsecured - - - 130,000 25,000 630,000 - - 785,000
cpxxxx I-13 SE 304th Street/132nd Avenue SE Roundabout N/A - - - 250,000 50,000 1,200,000 - - 1,500,000
cpxxxx I-15 10th St NW/A St NW Intersection Improvements N/A - - 200,000 650,000 - - - - 850,000
cpxxxx I-16 15th Street NW/SR 167 NB Ramps N/A 125,000 1,525,000 - - - - - - 1,650,000
cp1920 I-17 Citywide LED Street Lighting and Controls Secured 2,660,988 39,012 - - - - - - 2,700,000
Various N-1 Pedestrian Accessibility and Safety Program N/A 100,000 50,000 100,000 100,000 100,000 100,000 100,000 - 650,000
Various N-2 ADA and Sidewalk Improvement Program N/A 200,000 185,000 - 200,000 200,000 200,000 200,000 - 1,185,000
Various N-3 Arterial Bicycle & Safety Improvement Program N/A - 100,000 - 100,000 - 100,000 - 100,000 400,000
N/A N-4 Transit Partnership Routes N/A 400,000 180,000 185,000 190,000 195,000 200,000 205,000 - 1,555,000
cpxxxx N-6 Auburn Station Access Improvements N/A - - 125,000 - - - - - 125,000
cpxxxx N-7 Auburn Way S - Southside Sidewalk Improvements Unsecured - - 95,000 750,000 - - - - 845,000
cpxxxx N-8 Evergreen Heights Safe Routes to Schools N/A 247,000 - - - - - 410,000 2,270,000 2,927,000
cpxxxx N-9 Riverwalk Drive Non-Motorized Improvements Unsecured - 200,000 950,000 - - - - - 1,150,000
cp2012 N-10 M Street SE Sidewalk Improvements Secured 45,000 669,980 - - - - - - 714,980
cpxxxx N-11 Lea Hill Safe Routes to Schools Unsecured - 70,000 950,000 - - - - - 1,020,000
Various P-1 Arterial Street Preservation Program N/A 2,200,000 327,498 1,650,000 606,728 599,514 2,100,000 2,200,000 - 9,683,740
Various P-2 Local Streets Improvement Program N/A 1,550,000 - 150,000 1,650,000 1,650,000 1,650,000 1,650,000 - 8,300,000
cp2003 P-3 2nd Street SE Preservation Secured 115,000 868,755 - - - - - - 983,755
Various P-4 Bridge Deck Preservation Program N/A 100,000 - 100,000 100,000 100,000 100,000 100,000 - 600,000
Various P-5 Annual Bridge Structure Preservation Program N/A 50,000 25,000 50,000 - 50,000 - 50,000 - 225,000
cpxxxx P-6
Lake Tapps Pkwy/Sumner-Tapps Pkwy E
Preservation Unsecured - - 25,000 75,000 1,284,356 - - - 1,384,356
cp2019 P-7 2021 Local Street Improvement Project N/A 300,000 2,200,000 - - - - - - 2,500,000
cpxxxx P-8 2022 Local Street Improvement Project N/A - 150,000 1,500,000 - - - - - 1,650,000
cp2007 P-9 Lea Hill Bridge Deck Preservation Secured - 80,000 567,850 - - - - - 647,850
cpxxxx P-10
A St SE Preservation (37th St SE to Lakeland Hills
Way)Unsecured - - 25,000 100,000 1,732,260 - - - 1,857,260
cpxxxx P-11 C Street SW Preservation (W Main St to GSA Signal) Unsecured - 25,000 100,000 2,236,544 - - - - 2,361,544
cp2011 P-12
Lakeland Hills Way Preservation
(57th Dr SE to Lake Tapps Pkwy)Secured 100,000 1,100,000 - - - - - - 1,200,000
cp2006 P-13 3rd Street SW Bridge Deck Preservation Secured - 120,000 553,540 - - - - - 673,540
Various R-1 Traffic Calming N/A 10,000 10,000 10,000 10,000 50,000 50,000 50,000 - 190,000
N/A R-2 Stewart Road - City of Sumner N/A - - - - 150,000 - - - 150,000
c201a0 R-3 M Street Underpass N/A 19,823,056 123,135 122,843 122,550 122,258 121,965 121,673 1,789,995 22,347,475
cpxxxx R-4 A Street Loop Unsecured - - 300,000 167,000 1,465,000 - - - 1,932,000
cpxxxx R-5 A St NW, Phase 2 (W Main St to 3rd St NW) Unsecured 150,000 - - - 350,000 2,650,000 - - 3,150,000
cp1622 R-6
Auburn Way S Widening
(Hemlock St SE to Poplar St SE)Unsecured 750,000 1,500,000 750,000 5,580,120 2,800,000 - - - 11,380,120
cpxxxx R-7 M St NE (E Main St to 4th St NE) Unsecured - - 375,000 50,000 2,485,000 - - - 2,910,000
cpxxxx R-8 49th St NE (Auburn Way N to I St NE) N/A - 500,000 1,500,000 - - - - - 2,000,000
cpxxxx R-9 46th Place S Realignment Unsecured - - - - - 375,000 675,000 - 1,050,000
cpxxxx R-11
124th Ave SE Corridor Improvements
(SE 312th St to SE 318th St)N/A - - - - - - 400,000 1,100,000 1,500,000
cpxxxx R-16 Regional Growth Center Access Improvements Secured - 410,000 100,000 1,500,000 - - - - 2,010,000
N/A R-24 Stewart Road - City of Pacific N/A - 100,000 - - - - - - 100,000
cpxxxx R-26 E Valley Hwy Widening Unsecured - - - - - 300,000 250,000 1,200,000 1,750,000
cpxxxx R-27 Garden Avenue Realignment N/A 150,000 150,000 500,000 - - - - - 800,000
c207a0 S-1 A St NW, Phase 1 (3rd St NW to 14th St NW) N/A 8,382,474 25,000 25,000 - - - - - 8,432,474
cp1821 S-2 S 277th St Monitoring N/A 32,706 20,000 20,000 20,000 20,000 20,000 20,000 40,000 192,706
Total 39,437,722 12,411,978 11,762,429 15,420,736 17,610,770 11,298,955 9,133,262 9,886,967 126,962,819
Appendix A
Page 148 of 205
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SUMNER
PACIFIC
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LAKE
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CASINO
TS167
TS167
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N-6
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N-10
N-8
N-7
N-11
Information shown is for general reference purposes
only and does not necessarily represent exact
geographic or cartographic data as mapped. The
City of Auburn makes no warranty as to its accuracy.
¬Map ID: 6174
Printed On: 6/4/2020
City of Auburn 2021 - 2026 Transportation Improvement Program (TIP)
0 1,100 2,200 3,300 4,400 5,500
FEETCity of Auburn
Parks
Water Features
Appendix B
2NDSTSEDSTSWASTSWASTNEB ST NETRANSITRDSWBSTNWB ST SW5THSTNE
2NDSTNE
1ST ST SW
1ST ST SW
2ND ST SW N DIVISION ST3RDSTNW
2NDSTNW 2ND ST NW
1ST ST NE
4TH ST NE
3RD ST NE
D ST NE2ND ST NE
1ST ST NE
BSTNE1ST ST SW
2ND ST SE
1ST ST SE
2ND ST NW
SDIVISIONSTD ST NW3RD ST NE
4THSTSW ASTNE1ST ST NE
2ND ST NE
D ST SEE ST SEPARKAVENE
R-4
R-16
R-5
4TH ST SE
E MAIN ST
CSTSWAUBURNWAYSASTNWASTSEAuburn Ave3RDSTSWCSTSW 3RD ST NE
W MAIN ST AUBURNWAYNASTNW3RD ST NW
C ST NWCRO
S
S
S
T
S
ECSTSW
P-3
P-13
P-11
S-1
N-6
Intersection and ITS Improvements
Non-Motorized/Transit Improvements
Prelim Eng and Misc Improvements
Preservation
Roadway Improvements
I-7
R-27
R-26
I-1
P-9
P-13
Page 149 of 205
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5528 (Hinman)
Date:
June 10, 2020
Department:
Administration
Attachments:
Res olution No. 5528 CARES Act Funding
Memo to Council-CARES Small Busines s
As s is tance
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council to adopt Resolution No. 5528.
Background Summary:
City staff presented an overview of the CARES Small Business Assistance concept during the
June 8, 2020 Council Study Session. City Council authorized the concept to move forward for
Council consideration.
Rev iewed by Council Committees:
Councilmember:Baggett Staff:Hinman
Meeting Date:June 15, 2020 Item Number:RES.D
Page 150 of 205
--------------------------------
Resolution No. 5528
June 8, 2020
Page 1 of 3 Rev. 2018
RESOLUTION NO. 5528
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
UTILIZE A PORTION OF THE CITY’S ALLOCATION OF
CARES ACT FUNDING FOR SMALL BUSINESS
ASSISTANCE GRANTS
WHEREAS, on March 27, 2020 the U. S. Congress passed the Coronavirus Aid,
Relief, and Economic Security Act (H.R. 748), also known as the CARES Act; and
WHEREAS, the City of Auburn was allocated $2.4 million to cover various eligible
costs incurred as a result of coronavirus; and
WHEREAS, providing assistance to businesses that have been impacted by the
coronavirus is considered an eligible expenditure of CARES Act dollars; and
WHEREAS, the City desires to use a portion of its CARES Act allocation to
distribute Small Business Assistance Grants.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to distribute a portion of the City’s allocation
of CARES Act dollars for the distribution of Small Business Assistance Grants, which
funding is generally described as follows:
CARES Funding – General Description
On March 27, 2020 the U.S. Congress passed the Coronavirus Aid, Relief,
and Economic Security Act (H.R. 748), also known as the CARES Act.
Approximately $2.4 million was allocated to the City of Auburn to cover various
eligible costs that were incurred as a result of coronavirus. The City cannot use
funds to supplant lost revenue. One eligible manner to use the CARES funding is
to provide assistance to businesses that have been impacted by the coronavirus.
Page 151 of 205
--------------------------------
Resolution No. 5528
June 8, 2020
Page 2 of 3 Rev. 2018
Section 2. The grant funds will be distributed in equal amounts to all businesses
that essentially meet the following below described criteria designed to deliver funds to
those businesses hardest hit by the impact of the Corona virus.
Proposed Program Overview
Dedicate $650,000.00 for the purposes of aiding small businesses that have
been hardest hit by the impact of coronavirus.
Establish criteria that defines the types of businesses that would be eligible
to receive grant funds that do not have to be paid back to the City.
Split $600,000.00 equally amongst all businesses that meet the criteria.
Hold $50,000.00 back in order to provide the same assistance to a business
that meets the criteria but was not included in the database query that yielded the
list (e.g. a business that was inadvertently left off).
Depending upon the final filtering of the criteria there will be between 300
and 500 businesses that will receive a one-time grant allocation (between
$2,000.00 and $1,200.00).
Example criteria include the following factors that were applied to our
business license database:
• 5 or fewer employees
• Targeting businesses that were forced to close (hair stylists, nail
salons, etc.)
• Located in Auburn
• Removed rental licenses
• Removed non-profit organizations
• Removed unmanned businesses (e.g. redbox)
• Removed national chain brands
Process for Distributing Funds
Once the database query is complete each business will receive a notice
from the City of Auburn making them aware of the program and our belief that they
are eligible for this financial distribution.
Page 152 of 205
--------------------------------
Resolution No. 5528
June 8, 2020
Page 3 of 3 Rev. 2018
Business owners will be directed to a web portal where they are able to
confirm that they meet the eligibility criteria and provide an IRS W-9 form.
Once the owner has submitted this information an email will be directed to
Economic Development who will double check that the owner answered the
questions properly and provided the W-9.
If approved, Economic Development will notify Finance that the business
qualifies for the distribution and Finance will produce a check that will be provided
to the business.
Section 3. That the Mayor is authorized to implement such other administrative
procedures as may be necessary to carry out this legislation.
Section 4. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this _____ day of _________________, 2020.
CITY OF AUBURN
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
Page 153 of 205
Memorandum
To: City Council Members
From: Dana Hinman, Administration
CC: Mayor Nancy Backus
Date: June 2, 2020
Re: Overview of Proposed CARES Small Business Assistance Program
CARES Funding – General Description
On March 27, 2020 the U.S. Congress passed the Coronavirus Aid, Relief, and Economic
Security Act (H.R. 748), also known as the CARES Act. Approximately $2.4 million was
allocated to the City of Auburn to cover various eligible costs that were incurred as a result of
coronavirus. The City cannot use funds to supplant lost revenue. One eligible manner to use
the CARES funding is to provide assistance to businesses that have been impacted by the
coronavirus.
Proposed Program Overview
Dedicate $650,000 for the purposes of aiding small businesses that have been hardest hit by
the impact of coronavirus.
Establish criteria that defines the types of businesses that would be eligible to receive grant
funds that do not have to be paid back to the City.
Split $600,000 equally amongst all businesses that meet the criteria.
Hold $50,000 back in order to provide the same assistance to a business that meets the criteria
but was not included in the database query that yielded the list (e.g. a business that was
inadvertently left off).
Depending upon the final filtering of the criteria there will be between 300 and 500 businesses
that will receive a one-time grant allocation (between $2,000 and $1,200).
Example criteria include the following factors that were applied to our business license
database:
• 5 or fewer employees
• Targeting businesses that were forced to close (hair stylists, nail salons, etc.)
• Located in Auburn
• Removed rental licenses
• Removed non-profit organizations
Page 154 of 205
• Removed unmanned businesses (e.g. redbox)
• Removed national chain brands
Process for Distributing Funds
Once the database query is complete each business will receive a notice from the City of
Auburn making them aware of the program and our belief that they are eligible for this financial
distribution.
Business owners will be directed to a web portal where they are able to confirm that they meet
the eligibility criteria and provide an IRS W-9 form.
Once the owner has submitted this information an email will be directed to Economic
Development who will double check that the owner answered the questions properly and
provided the W-9.
If approved, Economic Development will notify Finance that the business qualifies for the
distribution and Finance will produce a check that will be provided to the business.
Page 155 of 205
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5530 (O'Neil)
Date:
June 11, 2020
Department:
Administration
Attachments:
Res olution No. 5530
Award Report
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council to adopt Resolution No. 5530.
Background Summary:
The COVID-19 public health emergency has caused the Auburn Police Department to take
on additional expenditures related to officer equipment, supplies and overtime work. To
assist the Department with meeting those expenditures, the Department applied for and was
awarded a $106,566 financial grant from the U.S. Department of Justice (DOJ). The
Department intends to use these grant funds for its COVID-19 related expenditures,
consistent with the grant terms and conditions.
Rev iewed by Council Committees:
Councilmember:Staff:O'Neil
Meeting Date:June 15, 2020 Item Number:RES.E
Page 156 of 205
--------------------------------
Resolution No. 5530
June 9, 2020
Page 1 of 2 Rev. 2019
RESOLUTION NO. 5530
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
ACCEPT A U.S. DEPARTMENT OF JUSTICE GRANT FOR
CORONAVIRUS RELATED SUPPLEMENTAL POLICE
DEPARTMENT FUNDING
WHEREAS, to enable the Auburn Police Department (Department) to more
effectively prepare for and absorb the administrative and financial effects of its COVID-
19 response, the Department applied for a financial grant from the U.S. Department of
Justice (DOJ), Bureau of Justice Assistance;
WHEREAS, the DOJ has approved the Department’s grant application and has
awarded the Department $106,566 in grant funds;
WHEREAS, a copy of the DOJ grant (award number 2020-VD-BX-1174) is
attached to this resolution as Exhibit A, and the Department’s use of the grant funds are
subject to its conditions and limitations;
WHEREAS, consistent with those conditions and limitations, the Department will
use these grant funds to pay for Department expenditures related to its COVID-19
response, including officer supplies and equipment, and officer overtime pay;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to accept U.S. Department of Justice grant
funds as described in the attached award documents attached hereto as Exhibit A.
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this Resolution.
Page 157 of 205
--------------------------------
Resolution No. 5530
June 9, 2020
Page 2 of 2 Rev. 2019
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed:
CITY OF AUBURN
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
Page 158 of 205
Department of Justice (DOJ)
Office of Justice Programs
Washington, D.C. 20531Office of the Assistant Attorney General
June 8, 2020
The Honorable Nancy Backus
City of Auburn
25 W. Main Street
Auburn, WA 98001-4998
Dear Mayor Backus:
On behalf of Attorney General William P. Barr, it is my pleasure to inform you that the Office of Justice Programs (OJP), U.S.
Department of Justice (DOJ), has approved the application by City of Auburn for an award under the OJP funding opportunity
entitled "BJA FY 20 Coronavirus Emergency Supplemental Funding Program." The approved award amount is $106,566.
These funds are for the project entitled Coronavirus Emergency Supplemental Funding Program.
The award document, including award conditions, is enclosed. The entire document is to be reviewed carefully before any
decision to accept the award. Also, the webpage entitled "Legal Notices: Special circumstances as to particular award
conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm) is to be consulted prior to an acceptance. Through that
"Legal Notices" webpage, OJP sets out -- by funding opportunity -- certain special circumstances that may or will affect the
applicability of one or more award requirements. Any such legal notice pertaining to award requirements that is posted
through that webpage is incorporated by reference into the award.
Please note that award requirements include not only award conditions, but also compliance with assurances and certifications
that relate to conduct during the period of performance for the award. Because these requirements encompass financial,
administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds), it is
vital that all key staff know the award requirements, and receive the award conditions and the assurances and certifications, as
well as the application as approved by OJP. (Information on all pertinent award requirements also must be provided to any
subrecipient of the award.)
Should City of Auburn accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate
remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Please direct questions regarding this award as follows:
- For program questions, contact Jeffrey S. Felten-Green, Program Manager at (202) 514-8874; and
- For financial questions, contact the Customer Service Center of OJP's Office of the Chief Financial Officer at
(800) 458-0786, or at ask.ocfo@usdoj.gov.
We look forward to working with you.
Sincerely,
Encl.
Katharine T. Sullivan
Principal Deputy Assistant Attorney General
Page 159 of 205
Director
Michael L. Alston
Department of Justice (DOJ)
Office of Justice Programs
June 8, 2020
The Honorable Nancy Backus
City of Auburn
25 W. Main Street
Auburn, WA 98001-4998
Congratulations on your recent award. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of
Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office
of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in
discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Title IX of
the Education Amendments of 1972, require recipients of federal financial assistance to give assurances that they will comply with
those laws. In addition to those civil rights laws, many grant program statutes contain nondiscrimination provisions that require
compliance with them as a condition of receiving federal financial assistance. For a complete review of these civil rights laws and
nondiscrimination requirements, in connection with OJP and other DOJ awards, see
https://ojp.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm
Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or
groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits
permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a non-
discriminatory manner to their service population or have employment practices that meet equal-opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency
Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection
with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2)
submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42,
subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c),
.205(c)(5). Please submit information about any adverse finding to the OCR at the above address.
We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with OJP and
other DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination
responsibilities as a recipient of federal financial assistance, please do not hesitate to let us know.
Dear Mayor Backus:
Sincerely,
cc:Grant Manager
Financial Analyst
Washington, DC 20531
Office of Civil Rights
Page 160 of 205
Grant
PAGE 1 OF
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
1. RECIPIENT NAME AND ADDRESS (Including Zip Code)
City of Auburn
25 W. Main Street
Auburn, WA 98001-4998
8. SUPPLEMENT NUMBER
00
9. PREVIOUS AWARD AMOUNT
10. AMOUNT OF THIS AWARD
$ 0
$ 106,566
11. TOTAL AWARD $ 106,566
2a. GRANTEE IRS/VENDOR NO.
916001228
2b. GRANTEE DUNS NO.
032942575
3. PROJECT TITLE
Coronavirus Emergency Supplemental Funding Program
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FY20(BJA - CESF) Pub. L. No. 116-136, Div. B; 28 U.S.C. 530C
14 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number)
16.034 - Coronavirus Emergency Supplemental Funding Program
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
GRANTEE ACCEPTANCE
Katharine T. Sullivan
Principal Deputy Assistant Attorney General
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES 21.
FISCAL
YEAR
FUND
CODE
BUD.
ACT.OFC.
DIV.
REG.SUB.POMS AMOUNT
VDBX 80 00 00 106566
VVDUGT1736
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Nancy Backus
Mayor
4. AWARD NUMBER:2020-VD-BX-1174
5. PROJECT PERIOD: FROM
BUDGET PERIOD: FROM
6. AWARD DATE 7. ACTION
Initial
06/08/2020
TO
TO
01/20/2020
01/20/2020
01/31/2022
01/31/2022
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)
19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE17. SIGNATURE OF APPROVING OFFICIAL
16
Page 161 of 205
AWARD CONTINUATION
SHEET
Grant
PAGE 2 OF
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1174
SPECIAL CONDITIONS
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will
not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions
regarding enforcement, including any such exceptions made during the period of performance, are (or will be during
the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices:
Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and
incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition
incorporated by reference below, or an assurance or certification related to conduct during the award period -- may
result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal
action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be
held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
1.
OJP FORM 4000/2 (REV. 4-88)
16
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AWARD CONTINUATION
SHEET
Grant
PAGE 3 OF
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1174
SPECIAL CONDITIONS
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY
2020 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2020 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date of this FY 2020 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards
("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to
Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
2.
3.
4.
OJP FORM 4000/2 (REV. 4-88)
16
Page 163 of 205
AWARD CONTINUATION
SHEET
Grant
PAGE 4 OF
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1174
SPECIAL CONDITIONS
Required training for Point of Contact and all Financial Points of Contact
Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully
completed an "OJP financial management and grant administration training" by 120 days after the date of the
recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2018, will satisfy
this condition.
In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or
FPOC must have successfully completed an "OJP financial management and grant administration training" by 120
calendar days after -- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new
POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful
completion of such a training on or after January 1, 2018, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to
comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate
conditions on this award.
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise
OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200
Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any
of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the
identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ
awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ
awarding agency, must seek a budget-modification or change-of-project-scope grant adjustment notice (GAN) to
eliminate any inappropriate duplication of funding.
5.
6.
7.
OJP FORM 4000/2 (REV. 4-88)
16
Page 164 of 205
AWARD CONTINUATION
SHEET
Grant
PAGE 5 OF
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1174
SPECIAL CONDITIONS
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM),
currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM,
as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients
(first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the
recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to
any business or non-profit organization that he or she may own or operate in his or her name).
8.
OJP FORM 4000/2 (REV. 4-88)
16
Page 165 of 205
AWARD CONTINUATION
SHEET
Grant
PAGE 6 OF
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1174
SPECIAL CONDITIONS
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1) and (2).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under
this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) and (2) that, generally speaking, make it unlawful, in the United
States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1) and (2).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the
recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an
appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper
E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to
confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or
in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
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any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1)
and (2).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify
website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-
Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CFR 200.79) within the
scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have
specific federal authorization), and are incorporated by reference here.
Specific post-award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $250,000)), and are incorporated by reference here.
10.
11.
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Unreasonable restrictions on competition under the award; association with federal government
SCOPE. This condition applies with respect to any procurement of property or services that is funded (in whole or in
part) by this award, whether by the recipient or by any subrecipient at any tier, and regardless of the dollar amount of
the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The provisions of
this condition must be among those included in any subaward (at any tier).
1. No discrimination, in procurement transactions, against associates of the federal government
Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set out at 2 C.F.R. 200.300 (requiring
awards to be "manage[d] and administer[ed] in a manner so as to ensure that Federal funding is expended and
associated programs are implemented in full accordance with U.S. statutory and public policy requirements") and
200.319(a) (generally requiring "[a]ll procurement transactions [to] be conducted in a manner providing full and open
competition" and forbidding practices "restrictive of competition," such as "[p]lacing unreasonable requirements on
firms in order for them to qualify to do business" and taking "[a]ny arbitrary action in the procurement process") -- no
recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate against any person or entity on
the basis of such person or entity's status as an "associate of the federal government" (or on the basis of such person or
entity's status as a parent, affiliate, or subsidiary of such an associate), except as expressly set out in 2 C.F.R.
200.319(a) or as specifically authorized by USDOJ.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. The term "associate of the federal government" means any person or entity engaged or employed (in the past or at
present) by or on behalf of the federal government -- as an employee, contractor or subcontractor (at any tier), grant
recipient or -subrecipient (at any tier), agent, or otherwise -- in undertaking any work, project, or activity for or on
behalf of (or in providing goods or services to or on behalf of) the federal government, and includes any applicant for
such employment or engagement, and any person or entity committed by legal instrument to undertake any such work,
project, or activity (or to provide such goods or services) in future.
B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
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Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by
DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an
associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by
the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this award.
The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program
solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm.
14.
15.
16.
17.
18.
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Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list.
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding
written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the
basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements
that pertain to recipients and subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at
https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part
38, under e-CFR "current" data.
19.
20.
21.
22.
23.
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Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There
may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be
barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending,
or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that
applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
Compliance with general appropriations-law restrictions on the use of federal funds (FY 2020) The recipient, and any
subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in
federal appropriations statutes. Pertinent restrictions that may be set out in applicable appropriations acts are indicated
at https://ojp.gov/funding/Explore/FY20AppropriationsRestrictions.htm, and are incorporated by reference here. Should
a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall
within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed
without the express prior written approval of OJP.
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other
person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm
(select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by
facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
24.
25.
26.
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Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
written notification to the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
27.
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Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain related
information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk
includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include
the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
Signing Authority
This award must be signed by an authorized official of the applicant State, local, or tribal government, on behalf of that
applicant State, unit of local government, or Tribe, unless the applicant designates an organizational unit to apply on its
behalf. For example, if designated by a unit of local government, a Police Department or Sheriff’s Office (or similar
agency) may apply on behalf of the applicant jurisdiction, as long as the department, office, or agency is listed as the
organizational unit on the SF-424. In that case, the head of the designated organizational unit (such as a Police Chief or
Sheriff) may sign the award. Documentation of the designation by the appropriate governing body must be retained by
the grant recipient.
The "Emergency Appropriations for Coronavirus Health Response and Agency Operations" law (Public Law 116-136)
includes definitions, reporting requirements, and certain other provisions that apply (whether in whole or in part) to this
award. In addition, consistent with the CESF Program's purposes, which involve preparing for, preventing, and
responding to the coronavirus national emergency, OJP will provide notice of any additional CESF program-specific
grants administrative requirements on an award page, accessible at https://www.ojp.gov/funding/explore/CESF-
program-specific-condition, that is incorporated by reference here.
28.
29.
30.
31.
32.
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The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's
DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant
funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk
grantee; or termination of an award(s).
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $25,000 or
more and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $25,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award
conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any
subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of
specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon
request, documentation of its policies and procedures for monitoring of subawards under this award.
Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of
the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly
Federal Financial Report, SF 425.
Justice Information Sharing
Recipients are encouraged to comply any information-sharing projects funded under this award with DOJ's Global
Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) is encouraged
to conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at:
https://it.ojp.gov/ gsp_grantcondition. The recipient (and any subrecipient at any tier) must document planned
approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects
shared information.
Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity.
33.
34.
35.
36.
37.
38.
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Compliance with National Environmental Policy Act and related statutes
Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National
Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental
impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient.
Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior
to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by
the award, the recipient agrees to contact BJA. The recipient understands that this condition applies to new activities as
set out below, whether or not they are being specifically funded with these award funds. That is, as long as the activity
is being conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order
to use these award funds, this condition must first be met. The activities covered by this condition are: a. New
construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive
area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any
proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly
change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine
laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories.
The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/ or an Environmental Impact Statement, as directed by BJA. The recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at https:/ / bja.gov/ Funding/ nepa.html,
for programs relating to methamphetamine laboratory operations. Application of This Condition to Recipient's Existing
Programs or Activities: For any of the recipient's or its subrecipients' existing programs or activities that will be funded
by these award funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any preparation
by BJA of a national or program environmental assessment of that funded program or activity.
Establishment of interest-bearing account
If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is
required to establish an interest-bearing account dedicated specifically to this award. Recipients (and subrecipients)
must maintain advance payments of federal awards in interest-bearing accounts, unless regulatory exclusions apply (2
C.F.R. 200.305(b)(8)). The award funds, including any interest, may not be used to pay debts or expenses incurred by
other activities beyond the scope of the Coronavirus Emergency Supplemental Funding (CESF) program . The recipient
also agrees to obligate the award funds in the account(including any interest earned) during the period of performance
for the award and expend within 90 days thereafter. Any unobligated or unexpended funds, including interest earned,
must be returned to OJP at the time of closeout.
Expenditures requiring prior approval
No funds under this award may be expended on individual items costing $500,000 or more, or to purchase Unmanned
Aerial Systems (UAS), Unmanned Aircraft (UA), and/or Unmanned Aerial Vehicles (UAV) without prior written
approval from BJA. Prior approval must be obtained post-award, through the submission and approval of a Grant
Adjustment Notice (GAN) through OJP’s Grant Management System (GMS).
39.
40.
41.
OJP FORM 4000/2 (REV. 4-88)
16
Page 175 of 205
AWARD CONTINUATION
SHEET
Grant
PAGE 16 OF
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1174
SPECIAL CONDITIONS
Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after January 20, 2020
The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of
the first day of the period of performance for the award (January 20, 2020), however, the recipient may choose to incur
project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a
minimum-- (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are
removed by OJP (via a Grant Adjustment Notice). (A withholding condition is a condition in the award document that
precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the
condition is removed.)
Nothing in this condition shall be understood to authorize the recipient (or any subrecipient at any tier) to use award
funds to "supplant" State or local funds.
Use of funds for DNA testing; upload of DNA profiles
If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded
to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA
laboratory with access to CODIS. No profiles generated under this award may be entered or uploaded into any non-
governmental DNA database without prior express written approval from BJA. Award funds may not be used for the
purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS.
Body armor - compliance with NIJ standards and other requirements
Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level,
make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply
with applicable National Institute of Justice ballistic or stab standards and is listed on the NIJ Compliant Body Armor
Model List (https://nij.gov/topics/technology/body-armor/Pages/compliant-ballistic-armor.aspx). In addition, ballistic-
resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted, as set
forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information can be found here: https:/ / nij.gov/ topics/
technology/ body-armor/ pages/ safety-initiative.aspx.
Missing Attachment: Disclosure of lobbying
The recipient must complete a Disclosure of Lobbying Activities (SF-LLL) form, and submit it to the grant manager
for this award. Award closeout will not be possible until OJP has issued a Grant Adjustment Notice to remove this
special condition.
Recipient may not obligate, expend, or drawdown funds until the Bureau of Justice Assistance, Office of Justice
Programs has reviewed and approved the Budget Narrative portion of the application and has issued a Grant
Adjustment Notice (GAN) informing the recipient of the approval.
42.
43.
44.
45.
46.
OJP FORM 4000/2 (REV. 4-88)
16
Page 176 of 205
Memorandum To:
From:
Subject:
Washington, D.C. 20531
Orbin Terry, NEPA Coordinator
Categorical Exclusion for City of Auburn
The Coronavirus Emergency Supplemental Funding (CESF) Program allows eligible states, local units of
government, and tribes to support a broad range of activities including preventing, preparing for, and responding to
the coronavirus.
All recipients of CESF funding must assist BJA in complying with NEPA and other related federal environmental
impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a
sub-grantee or third party.
BJA’s expectation is that none of the following activities will be conducted whether under this federal award or a
related third party action:
(1) New construction
(2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including property (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located
within a 100-year flood plain, a wetland, or habitat for an endangered species
(3) A renovation that will change the basic prior use of a facility or significantly change its size
(4) Research and technology whose anticipated and future application could be expected to have an effect on the
environment
(5) Implementation of a program involving the use of chemicals (including the
identification, seizure, or closure of clandestine methamphetamine laboratories) other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office,
household, recreational, or education environments.
Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion
as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations.
If, however, award funds are proposed to be used for any of the enumerated projects or activities above, grant
recipients must contact their grant manager, and receive written approval prior to commencing that project or
activity.
Questions about this determination may be directed to your grant manager or Orbin Terry, Environmental
Coordinator for BJA.
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
Official Grant File
Page 177 of 205
GRANT MANAGER'S MEMORANDUM, PT. I:
PROJECT SUMMARY
1. STAFF CONTACT (Name & telephone number)
PROJECT NUMBER
6. NAME & ADRESS OF SUBGRANTEE
7. PROGRAM PERIOD 8. BUDGET PERIOD
9. AMOUNT OF AWARD 10. DATE OF AWARD
11. SECOND YEAR'S BUDGET
2020-VD-BX-1174
2. PROJECT DIRECTOR (Name, address & telephone number)
4. TITLE OF PROJECT
12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
5. NAME & ADDRESS OF GRANTEE
Grant
This project is supported under FY20(BJA - CESF) Pub. L. No. 116-136, Div. B; 28 U.S.C. 530C
Steve Stocker
Commander
25 W. Main Street
Auburn, WA 98001-4916
(253) 876-1907
PAGE 11OF
The Coronavirus Emergency Supplemental Funding (CESF) Program allows States, U.S. Territories, the District of Columbia, units of local government, and
federally recognized tribal governments to support a broad range of activities to prevent, prepare for, and respond to the coronavirus. Funded projects or initiatives
may include, but are not limited to, overtime, equipment (including law enforcement and medical personal protective equipment), hiring, supplies (such as gloves,
masks, sanitizer), training, travel expenses (particularly related to the distribution of resources to the most impacted areas), and addressing the medical needs of
inmates in state, local, and tribal prisons, jails, and detention centers.
NCA/NCF
Jeffrey S. Felten-Green
(202) 514-8874
OJP FORM 4000/2 (REV. 4-88)
Coronavirus Emergency Supplemental Funding Program
City of Auburn
25 W. Main Street
Auburn, WA 98001-4998
TO:01/20/2020 01/31/2022FROM:TO:01/20/2020 01/31/2022FROM:
06/08/2020 $ 106,566
3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
3a. TITLE OF THE PROGRAM
BJA FY 20 Coronavirus Emergency Supplemental Funding Program
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
Page 178 of 205
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5531 (Thomas)
Date:
June 9, 2020
Department:
Finance
Attachments:
Res olution No. 5531
CARES Contract
Budget Impact:
Administrativ e Recommendation:
City Council to adopt Resolution No. 5531.
Background Summary:
Resolution No. 5531 authorizes the Mayor to accept federal grants to be administered
through the Washington State Department of Commerce (DOC).
The City was awarded $2,451,600 for costs incurred due to the public health emergency with
respect to the Coronavirus Disease 2019 (COVID-19) during the period of March 1, 2020
thru October 31, 2020. Expenses are considered eligible if:
1. The expense is connected to the COVID-19 emergency.
2. The expense is “necessary”.
3. The expense is not filling a short fall in government revenues.
4. The expense is not funded through another budget line item, allotment or allocation, as of
March 27, 2020.
5. The expense wouldn’t exist without COVID-19 OR would be for a “substantially different”
purpose.
For the purposes of this program “necessary” is defined as activity that is essential to help
ensure the safety of staff, the general public, and/or city assets. “Substantially different” is
defined as activity, services, and/or work schedules that would not exist without COVID-19.
Rev iewed by Council Committees:
Councilmember:Staff:Thomas
Meeting Date:June 15, 2020 Item Number:RES.F
Page 179 of 205
Page 180 of 205
-----------------------------
Resolution No. 5531
June 9, 2020
Page 1 of 4
RESOLUTION NO. 5531
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE AN INTERAGENCY AGREEMENT BETWEEN THE
CITY OF AUBURN AND THE WASHINGTON STATE
DEPARTMENT OF COMMERCE RELATING TO THE
CORONAVIRUS RELIEF FUND FOR LOCAL GOVERNMENTS
WHEREAS, like many areas of the state of Washington and across the
country, the City of Auburn, Washington, (hereinafter the “City”), has had to face,
and is still facing, a health emergency due to COVID-19, a respiratory disease
that can result in serious illness or death, and is caused by the SARS-CoV-2
virus, which is a new strain of coronavirus not previously having been identified
in humans and which can be easily spread from person to person; and
WHEREAS, on January 21, 2020, the Washington State Department of
Health (DOH) confirmed localized person-to-person spread of COVID-19 in
Washington State, significantly increasing the risk of exposure and infection to
the general public in Washington State and creating an extreme public health risk
that may spread quickly; and
WHEREAS, on January 31, 2020, the United States Department of Health
and Human Services Secretary Alex Azar declared a public health emergency for
COVID-19, beginning on January 27, 2020; and
WHEREAS, on February 29, 2020, Washington State Governor Jay Inslee
issued a proclamation declaring a State of Emergency in all counties of the state
of Washington in response to new cases of COVID-19, and the Governor has
Page 181 of 205
-----------------------------
Resolution No. 5531
June 9, 2020
Page 2 of 4
subsequently issued additional/amended proclamations to prohibit social
gathering of over fifty people, closing all public and private schools state-wide,
closing restaurants and others social gatherings, and, further, exercising the
Governor’s emergency powers under RCW 43.06.220 by prohibiting certain other
potentially problematic activities; and
WHEREAS, with similar responses across the country, the COVID-19
pandemic caused a sustained, global, economic slowdown, as well as an
economic downturn throughout Washington State, resulting in significant
economic hardships for governmental bodies, businesses and individuals; and
WHEREAS, on March 27, 2020 the U. S. Congress passed the
Coronavirus Aid, Relief, and Economic Security Act (H.R. 748), also known as
the CARES Act; and
WHEREAS, among the CARES Act funds allocated to various different
types of recipients, some funds were earmarked for Local Governments, to cover
costs due to the public health emergency with respect to the Coronavirus Disease
2019 (COVID-19) during the period of March 1, 2020, through October 31, 2020,
so long as the reimbursed expenses are eligible, under applicable guidelines; and
WHEREAS, an expense is considered eligible under this program if:
1. The expense is connected to the COVID-19 emergency.
2. The expense is “necessary.”
3. The expense is not filling a short fall in government revenues.
4. The expense is not funded through another budget line item,
allotment or allocation, as of March 27, 2020.
Page 182 of 205
-----------------------------
Resolution No. 5531
June 9, 2020
Page 3 of 4
5. The expense would not exist without COVID-19, OR would be
for a “substantially different” purpose; and
WHEREAS, the City of Auburn has expenses that meet the eligibility
requirements of this program, which for the purposes of this program, the City
defines and construes “necessary” as meaning an activity that is essential to help
ensure the safety of staff, the general public, and/or city assets; and defines and
construes “substantially different” as meaning an activity, service, and/or work
schedule that would not exist or be needed but for COVID-19; and
WHEREAS, pursuant to the Coronavirus Relief Fund for Local
Governments program, the City of Auburn has been slated to receive
$2,451,600.00, which funds are to be funneled from the U. S. Department of the
Treasury, through the Washington State Department of Commerce, to the City,
for the purposes of the program; and
WHEREAS, in order to accommodate and process the distribution of the
Coronavirus Relief Fund for Local Governments in the state of Washington, the
Washington State Department of Commerce, the pass-through agency, enters
into Interagency Agreements with recipient local governments; and
WHEREAS, it is appropriate that the City of Auburn enter into such an
Interagency Agreement, in conformity with the requirements of the Coronavirus
Relief Fund for Local Governments program.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Page 183 of 205
-----------------------------
Resolution No. 5531
June 9, 2020
Page 4 of 4
Section 1. The Mayor is hereby authorized to execute an Interagency
Agreement between the City and the Washington State Department of
Commerce, which agreement shall be in substantial conformity with the
Interagency Agreement attached hereto, marked as Exhibit “A” and incorporated
herein by this reference.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directions of this
legislation.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this _____ day of _________, 2020.
CITY OF AUBURN
NANCY BACKUS
MAYOR
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________
Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney
Page 184 of 205
Exhibit A
Page 185 of 205
Interagency Agreement with
City of Auburn
through
the Coronavirus Relief Fund for Local Governments
For
Costs incurred due to the public health emergency with respect to
the Coronavirus Disease 2019 (COVID-19) during the period of
March 1, 2020 thru October 31, 2020.
Start date: March 1, 2020
Page 186 of 205
ii
TABLE OF CONTENTS
Special Terms and Conditions
1. Authority…………………………………………………………………………………..1
2. Acknowledgement of Federal Funding………………………………………………..1
3. Contract Management ........................................................................................... 1
4. Compensation ........................................................................................................ 1
5. Expenses…………………………………………………………………………………1
6. Indirect Costs…………………………………………………………………………….1
7. Billing Procedures and Payment ............................................................................ 1
8. Audit……………………………………………………………………………………….2
9. Debarment…………………………….………………………………………………….3
10. Laws ....................................................................................................................... 3
11. Order of Precedence .............................................................................................. 4
General Terms and Conditions
1. Definitions .............................................................................................................. 5
2. All Writings Contained Herein ................................................................................ 5
3. Amendments .......................................................................................................... 5
4. Assignment ............................................................................................................ 5
5. Confidentiality and Safeguarding of Information.................................................... 5
6. Copyright................................................................................................................ 6
7. Disputes ................................................................................................................. 6
8. Governing Law and Venue .................................................................................... 6
9. Indemnification ....................................................................................................... 7
10. Licensing, Accreditation and Registration ............................................................. 7
11. Recapture .............................................................................................................. 7
12. Records Maintenance ............................................................................................ 7
13. Savings .................................................................................................................. 7
14. Severability ............................................................................................................ 7
15. Subcontracting ....................................................................................................... 7
16. Survival .................................................................................................................. 8
17. Termination for Cause ........................................................................................... 8
18. Termination for Convenience................................................................................. 8
19. Termination Procedures ........................................................................................ 8
20. Treatment of Assets ............................................................................................... 9
21. Waiver .................................................................................................................. 10
Attachment A, Scope of Work ................................................................................................... 11
Attachment B, Budget & Invoicing ............................................................................................. 13
Attachment C, A-19 Certification ................................................................................................ 14
Attachment D, A-19 Activity Report ........................................................................................... 16
Page 187 of 205
FACE SHEET
iii
Contract Number: 20-6541C-109
Washington State Department of Commerce
Local Government Division
Community Capital Facilities Unit
Coronavirus Relief Fund for Local Governments
1. Contractor 2. Contractor Doing Business As (optional)
City of Auburn
25 West Main St
Auburn, WA 98001
3. Contractor Representative 4. COMMERCE Representative
Consuelo Rogel
Financial Analyst
(253) 804-5023
crogel@auburnwa.gov
Chuck Hunter
Project Manager
(360) 764-3312
Fax 360-586-5880
chuck.hunter@commerce.wa.gov
P.O. Box 42525
1011 Plum Street SE
Olympia, WA 98504-2525
5. Contract Amount 6. Funding Source 7. Start Date 8. End Date
$2,451,600.00
Federal: X State: Other: N/A: March 1, 2020 October 31, 2020
9. Federal Funds (as applicable)
$2,451,600.00
Federal Agency: CFDA Number:
US Dept. of the Treasury 21.019
Indirect Rate (if applicable):
10.00%
10. Tax ID # 11. SWV # 12. UBI # 13. DUNS #
91-6001228
SWV0002069-01
171-000-010
N/A
14. Contract Purpose
To provide funds for costs incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID -19)
during the period of March 1, 2020 thru October 31, 2020. Final invoices must be received by November 15, 2020.
15. Signing Statement
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of
this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their
respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the follow ing
documents hereby incorporated by reference: Attachment “A” – Scope of Work, Attachment “B” – Budget & Invoicing, Attachment
“C” – A-19 Certification, Attachment “D” – A-19 Activity Report
FOR CONTRACTOR FOR COMMERCE
Nancy Backus, Mayor
Date
Mark K. Barkley, Assistant Director, Local Government Division
Date
APPROVED AS TO FORM ONLY BY ASSISTANT
ATTORNEY GENERAL 05-01-2020.
APPROVAL ON FILE.
Page 188 of 205
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 1
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by the Interlocal
Cooperation Act, Chapter 39.34 RCW.
2. ACKNOWLEDGMENT OF FEDERAL FUNDS
Funds under the Contract are made available and are subject to Section 601(a) of the Social Security
Act, as amended by section 5001 of the Coronavirus Aid, Relief, and Economic Securit y Act (CARES
Act), and Title V and VI of the CARES Act.
The Contractor agrees that any publications (written, visual, or sound) but excluding press releases,
newsletters, and issue analyses, issued by the Contractor describing programs or projects funded i n whole
or in part with federal funds under this Contract, shall contain the following statements:
“This project was supported by a grant awarded by US Department of the Treasury. Points of
view in this document are those of the author and do not necessarily represent the official position
or policies of the US Department of the Treasury. Grant funds are administered by the Local
Government Coronavirus Relief Fund thru the Washington State Department of Commerce.”
3. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet of
this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet of
this Contract.
4. COMPENSATION
COMMERCE shall pay an amount not to exceed the contract amount listed on the Face Sheet for the
performance of all things necessary for or incidental to the performance of work under this Contract as set
forth in the Scope of Work (Attachment A).
5. EXPENSES
Contractor shall receive reimbursement for allowable expenses as identified in the Sco pe of Work
(Attachment A) or as authorized in advance by COMMERCE as reimbursable.
Travel expenses may include airfare (economy or coach class only), other transportation expenses, and
lodging and subsistence necessary during periods of required travel. Contractor shall receive compensation
for travel expenses at current state travel reimbursement rates.
6. INDIRECT COSTS
Contractor shall provide their indirect cost rate that has been negotiated between their entity and the federal
government. If no such rate exists a de minimis indirect cost rate of 10% of modified total direct costs
(MTDC) will be used.
7. BILLING PROCEDURES AND PAYMENT
COMMERCE shall reimburse the Contractor for eligible Project expenditures, up to the maximum payable
under this Contract. When requesting reimbursement for expenditures made, Contractor shall submit all
Invoice Vouchers and any required documentation electronically through COMMERCE’s Contracts
Management System (CMS), which is available through the Secure Access Washington (SAW) portal. If
the Contractor has constraints preventing access to COMMERCE’s online A-19 portal, a hard copy A-19
form may be provided by the COMMERCE Project Manager upon request.
Page 189 of 205
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 2
The voucher must be certified by an official of the Contractor with authority to bind the Contractor. The final
voucher shall be submitted to COMMERCE no later than November 15, 2020.
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly.
The invoices shall describe and document, to COMMERCE's satisfaction, reimbursable expenditures as
set forth under the Scope of Work (Attachment A) and Budget & Invoicing (Attachment B). The invoice shall
include the Contract Number as stated on the Face Sheet.
Each voucher must be accompanied by an A-19 Certification (Attachment C) and A-19 Activity Report
(Attachment D). The A-19 Certification must be certified by an authorized party of the Contractor to certify
and attest all expenditures submitted on the voucher are in compliance with the United States Treasury
Coronavirus Relief Fund (“Fund”) Guidance for State, Territorial, Local, and Tribal Governments:
https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund-Guidance-for-State-Territorial-Local-
and-Tribal-Governments.pdf
The A-19 Activity Report must be submitted which describes, in Excel spreadsheet and narrative form, a
detailed breakdown of the expenditures within each applicable budget sub-category identified in the
voucher, as well as a report of expenditures to date. COMMERCE will not release payment for any
reimbursement request received unless and until the A-19 Certification and A-19 Activity Report is received.
After approving the Invoice Voucher, A-19 Certification and Activity Report, COMMERCE shall promptly
remit a warrant to the Contractor.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt
of properly completed invoices. Payment shall be sent to the address designated by the Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of
this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall
be made by COMMERCE.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE
shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other
source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization
or that of its subcontractors.
Should the Contractor be found to spent funds inconsistent with federal laws, rules, guidelines, or otherwise
inappropriately, it is the responsibility of the Contractor to reimburse Commerce for any amount spent on
disallowed costs.
8. AUDIT
Contractor shall maintain internal controls providing reasonable assurance it is managing federal awards
in compliance with laws, regulations, and provisions of contracts or grant agreements that could have a
material effect on each of its federal programs; and prepare appropriate financial statements, including a
schedule of expenditures of federal awards.
If the Contractor is a subrecipient and expends $750,000 or more in federal awards from any and/or all
sources in any fiscal year, the Contractor shall procure and pay for a single audit or a program -specific
audit for that fiscal year. Upon completion of each audit, the Contractor shall:
Page 190 of 205
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 3
A. Submit to COMMERCE the reporting package specified in OMB Super Circular 2 CFR 200.501,
reports required by the program -specific audit guide (if applicable), and a copy of any management
letters issued by the auditor.
B. Submit to COMMERCE follow-up and developed corrective action plans for all audit findings.
If the Contractor is a subrecipient and expends less than $750,000 in federal awards from any and/or all
sources in any fiscal year, the Contract or shall notify COMMERCE they did not meet the single audit
requirement.
The Contractor shall send all single audit documentation to auditreview@commerce.wa.gov.
9. DEBARMENT
A. Contractor, defined as the primary participant and it principals, certifies by signing these General Terms
and Conditions that to the best of its knowledge and belief that they:
i. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency.
ii. Have not within a three-year period preceding this Contract, been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public or private agreement or transaction,
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false stat ements, tax evasion, receiving
stolen property, making false claims, or obstruction of justice;
iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph
(1)(b) of federal Executive Order 12549; and
iv. Have not within a three-year period preceding the signing of this Contract had one or more
public transactions (Federal, State, or local) terminated for cause of default.
B. Where the Contractor is unable to certify to any of the statements in this Contract, the Contractor shall
attach an explanation to this Contract.
C. The Contractor agrees by signing this Contract that it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by COMMERCE.
D. The Contractor further agrees by signing this Contract that it will include the clause tit led “Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered
Transaction,” as follows, without modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions:
LOWER TIER COVERED TRANSACTIONS
i. The lower tier Contractor certifies, by signing this Contract that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
ii. Where the lower tier Contractor is unable to certify to any of the statements in this Contract,
such contractor shall attach an explanation to this Contract.
E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,
person, primary covered transaction, principal, and voluntarily excluded, as used in this section,
have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive
Order 12549. You may contact COMMERCE for assistance in obtaining a copy of these regulations.
10. LAWS
The Contractor shall comply with all applicable laws, ordinances, codes, regulations, and policies of local,
state, and federal governments, as now or hereafter amended, including, but not limited to:
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United States Laws, Regulations and Circulars (Federal)
Contractor shall comply with Uniform Administrative Requirements, Cost Principles, and Audit Requirement
for Federal Award, 2 CFR 200, Subpart F – Audit Requirements.
Contractor shall comply with the applicable requirements of 2 CFR Part 200, including any future
amendments to 2 CFR Part 200, and any successor or replacement Office of Management and Budget
(OMB) Circular or regulation.
Contractor shall comply with Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil Rights
Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of
1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, and The
Department of Justice Non-Discrimination Regulations, 28 C.F.R. Part 42, Subparts C.D.E. and G, and 28
C.F.R. Part 35 and 39.
11. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsis tency shall be resolved by giving precedence
in the following order:
Applicable federal and state of Washington statutes and regulations
Special Terms and Conditions
General Terms and Conditions
Attachment A – Scope of Work
Attachment B – Budget & Invoicing
Attachment C – A-19 Certification
Attachment D – A-19 Activity Report
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1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing to
act on the Director’s behalf.
B. “COMMERCE” shall mean the Department of Commerce.
C. “Contract” or “Agreement” means the entire written agreement between COMMERCE and the
Contractor, including any attachments, documents, or materials incorporated by reference. E-mail
or facsimile transmission of a signed copy of this contract shall be the same as delivery of an
original.
D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this
Contract, and shall include all employees and agents of the Contract or.
E. “Personal Information” shall mean information identifiable to any person, including, but not limited
to, information that relates to a person’s name, health, finances, education, business, use or receipt
of governmental services or other activities, addresses, telephone numbers, social security
numbers, driver license numbers, other identifying numbers, and any financial identifiers.
F. ”State” shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who i s performing all or
part of those services under this Contract under a separate contract with the Contractor. The terms
“subcontractor” and “subcontractors” mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transf erred
or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. “Confidential Information” as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as “confidential” by
COMMERCE;
ii. All material produced by the Contractor that is designated as “confidential” by COMMERCE;
and
iii. All personal information in the possession of the Contractor that may not be disclosed under
state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information
solely for the purposes of this Contract and shall not use, sh are, transfer, sell or disclose any
Confidential Information to any third party except with the prior written consent of COMMERCE or
as may be required by law. The Contractor shall take all necessary steps to assure that Confidential
Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of
Confidential Information or violation of any state or federal laws related thereto. Upon request, the
Contractor shall provide COMMERCE with its policies and procedures on confident iality.
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COMMERCE may require changes to such policies and procedures as they apply to this Contract
whenever COMMERCE reasonably determines that changes are necessary to prevent
unauthorized disclosures. The Contractor shall make the changes within the time period specified
by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any
Confidential Information that COMMERCE reasonably determines has not been adequately
protected by the Contractor against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working
days of any unauthorized use or disclosure of any confidential information, and shall take necessary
steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be
considered the author of such Materials. In the event the Materials are not considered “works for hire”
under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in
all Materials, including all intellectual property rights, moral rights, and rights of publicity t o COMMERCE
effective from the moment of creation of such Materials.
“Materials” means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, f ilms, tapes,
and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre -existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty-
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and
represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract. The
Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement
received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE
shall have the right to modify or remove any restrictive markings placed upon the Materials by the
Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of Washington,
and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior
Court for Thurston County.
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9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies available
at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payment s
due under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall maintain records that identify, in its accounts, all federal awards received and
expended and the federal programs under which they were received, by Catalog of Federal Domestic
Assistance (CFDA) title and number, award number and year, name of the federal agency, and name
of the pass-through entity.
The Contractor shall retain such records for a period of six (6) years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly aut horized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall
be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written
approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they
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relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity;
or (c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. Contractor
shall incorporate 2 CFR Part 200, Subpart F audit requirements into all subcontracts. The Contractor
is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition
of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to assure
fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release or
reduce the liability of the Contractor to COMMERCE for any breach in the performance of the
Contractor’s duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subcontractor’s performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract shall
so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original contract and the replacement
or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of
the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a “Termination for Convenience” if it is
determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or her
control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are in addition
to any other rights and remedies provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this
Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of
this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract,
may require the Contractor to deliver to COMMERCE any property specifically produced or acquired
for the performance of such part of this contract as has been terminated. The provisions of the
"Treatment of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
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with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights, title, and interest of the Contractor under the orders and
subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or
pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the exten t the
Authorized Representative may require, which approval or ratification shall be final for all the
purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by
the Authorized Representative any property which, if the contract had been completed, would have
been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the Authorized
Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for the
protection and preservation of the property related to this contract, which is in the possession of
the Contractor and in which the Authorized Representative has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct
item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property
by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this
contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such propert y in the
performance of this contract, or (ii) commencement of use of such property in the performance of this
contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first
occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein
or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence of the Contractor or which results from the failure on the part of the Contractor
to maintain and administer that property in accordance with sound management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately not ify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract
All reference to the Contractor under this clause shall also include Contractor’s employees, agents
or Subcontractors.
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21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be
such in writing and signed by Authorized Representative of COMMERCE.
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Attachment A
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Scope of Work
This funding is made available under section 601(a) of the Social Security Act, as added by section 5001
of the Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”) and Section V and VI of the
CARES Act, for costs incurred due to the public health emergency with respect to the Coronavirus Disease
2019 (COVID-19). Under the CARES Act, the Coronavirus Relief Fund may be used to cover costs that:
1. Are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID–19); AND
2. Are not accounted for in the budget most recently approved as of March 27, 2020 (the date
of enactment of the CARES Act) for the State or government.
These funds may be used to reimburse for expenditures incurred during the period of March 1, 2020 thru
Oct. 31, 2020. Please note: In order to ensure all funds have been fully utilized prior to the US
Treasury’s December 30, 2020 end date, the State of Washington must closeout contracts by October
31, 2020. All final requests for reimbursement must be received no later than November 15, 2020.
Expenditures must be used for necessary actions taken to respond to the public health emergency. These
may include expenditures incurred to allow the local government to respond directly to the emergency, such
as by addressing medical or public health needs, as well as expenditures incurred to respond to second -
order effects of the emergency, such as by providing economic support to those suffering from employment
or business interruptions due to COVID-19-related business closures.
Funds may not be used to fill shortfalls in government revenue to cover expenditures that would not
otherwise qualify under the statute. Although a broad range of uses is allowed, revenue replacement is not
a permissible use of Fund payments.
Payments may be used only to cover costs not accounted for in the budget most recently approved as of
March 27, 2020. A cost meets this requirement if either:
1. The cost cannot lawfully be funded using a line item, allotment, or allocation within that budget; OR
2. The cost is for a substantially different use from any expected use of funds in such a line item,
allotment, or allocation.
The “most recently approved” budget is the enacted budget for the relevant fiscal period for the particular
government. A cost is not considered to have been accounted for in a budget merely because it could be
met using a budgetary stabilization fund, rainy day fun d, or similar reserve account.
Allowable expenditures include, but are not limited to :
1. Medical expenses such as:
a. COVID-19-related expenses of public hospitals, clinics, and similar facilities.
b. Expenses of establishing temporary public medical facilities and other measures to increase
COVID-19 treatment capacity, including related construction costs.
c. Costs of providing COVID-19 testing, including serological testing.
d. Emergency medical response expenses, including emergency medical transportation, related
to COVID-19.
e. Expenses for establishing and operating public telemedicine capabilities for COVID -19-related
treatment.
2. Public health expenses such as:
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a. Expenses for communication and enforcement by State, territorial, local, and Tribal
governments of public health orders related to COVID-19.
b. Expenses for acquisition and distribution of medical and protective supplies, including
sanitizing products and personal protective equipment, for medical personnel, police officers,
social workers, child protection services, and child welfare officers, direct service providers for
older adults and individuals with disabilities in community settings, and other public health or
safety workers in connection with the COVID-19 public health emergency.
c. Expenses for disinfection of public areas and other facilities, e.g., nursing homes, in response
to the COVID-19 public health emergency.
d. Expenses for technical assistance to local authorities or other entities on mitigation of COVID -
19-related threats to public health and safety.
e. Expenses for public safety measures undertaken in response to COVID-19.
f. Expenses for quarantining individuals.
3. Payroll expenses for public safety, public health, health care, human services, and similar
employees whose services are substantially dedicated to mitigating or responding to the COVID -
19 public health emergency.
4. Expenses of actions to facilitate compliance with COVID-19-related public health measures, such
as:
a. Expenses for food delivery to residents, including, for example, senior citizens and other
vulnerable populations, to enable compliance with COVID-19 public health precautions.
b. Expenses to facilitate distance learning, including technological improvements, in connection
with school closings to enable compliance with COVID-19 precautions.
c. Expenses to improve telework capabilities for public employees to enable compliance with
COVID-19 public health precautions.
d. Expenses of providing paid sick and paid family and medical leave to public employees to
enable compliance with COVID-19 public health precautions.
e. COVID-19-related expenses of maintaining state prisons and county jails, including as relates
to sanitation and improvement of social distancing measures, to enable compliance with
COVID-19 public health precautions.
f. Expenses for care for homeless populations provided to mitigate COVID-19 effects and enable
compliance with COVID-19 public health precautions.
5. Expenses associated with the provision of economic support in connection with the COVID-19
public health emergency, such as:
a. Expenditures related to the provision of grants to small businesses to reimburse the costs of
business interruption caused by required closures.
b. Expenditures related to a State, territorial, local, or Tribal government payroll support program.
c. Unemployment insurance costs related to the COVID-19 public health emergency if such costs
will not be reimbursed by the federal government pursuant to the CARES Act or otherwise.
6. Any other COVID-19-related expenses reasonably necessary to the function of government that
satisfy the Fund’s eligibility criteria.
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Budget & Invoicing
The Contractor shall determine the appropriate budget and use of funds within the following 6 budget
categories and their sub-categories:
1. Medical
2. Public Health
3. Payroll
4. Actions to Comply with Public Health Measures
5. Economic Support
6. Other Covid-19 Expenses
The Contractor shall submit invoice reimbursement requests to the Commerce Representative using the
Commerce Contract Management System’s (CMS) Online A-19 Portal. Each reimbursement request must
include:
1. A-19 Certification form – An authorized party of the local government will certify each invoice (A19)
submitted for reimbursement and attest that all incurred expenditures meet the US Treasury
Department’s guidance: https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund-
Guidance-for-State-Territorial-Local-and-Tribal-Governments.pdf
2. A-19 Activity Report
3. A detailed breakdown of the expenditures incurred within each applicable budget sub -category on
the A-19 Activity Report.
The A-19 Certification and Activity Report templates will be provided with the executed contract. The
documents are included in Attachment C and Attachment D for reference.
Receipts and proof of payment for costs incurred do not need to be submitted with A-19s. All contractors
are required to maintain accounting records in accordance with state and federal laws. Records must be
sufficient to demonstrate the funds have been used in accordance with section 601(d) of the Social Security
Act. Commerce reserves the right to audit any costs submitted for reimbursement. The Contractor shall
comply with Commerce A-19 audits and provide the appropriate records upon request.
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Attachment C
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Attachment D
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