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CP1912 #20-01 15th Street NW ITS Dynamic Message Sign
CITY OF AUBURN PUBLIC WORKS DEPARTMENT ADDENDUM NO. 1 DATE: June 26, 2020 Project Number CP1912, Contract No. 20-01 15th St Dynamic Message Sign Bid Opening Date: July 2, 2020 11:00 AM PT The following revisions, additions, and/or deletions are hereby made a part of the specifications and plans of the above-named contract and shall be taken into consideration by the bidder in submitting their bid: BID PROPOSAL PACKAGE: NO CHANGES CONTRACT PROVISIONS: 1. REVISE the entire Section 1-02.9 (Delivery of Proposal) to read: (May 2020 City of Auburn GSP) Delete this section and replace it with the following: The City will not consider proposals it receives after the time fixed for opening bids as specified in Section 1-02.12 (Public Opening of Proposals). Executed "Bid Proposal Package" documents shall be submitted in a sealed envelope provided by the Bidder and hand delivered to the City's Drop Box located outside of the main entrance of City Hall at the following address: City of Auburn — Office of the City Clerk 25 West Main Street Auburn, WA 98001-4998 The Drop Box hours for Bid Proposal Submittals will be available from 8:00 am to 11:00 am the day of the bid opening. Bid proposals placed in the Drop Box after 11:00 am on the bid opening will be deemed non-responsive and will not be opened or considered. Any supplemental items identified in Section 1-02.9 (Delivery of Proposal) that may be submitted within 48 hours after delivery of the Bid Proposal will be collected at 11:00 am, two (2) working days following the bid opening. The Drop Box will have a sign on the top and front that is marked CP1912, 15th St Dynamic Message Sign. The sealed Bid Proposal Package envelope shall be plainly marked with the Bidder's firm name, return address and telephone number, and in the lower left hand corner marked with "Sealed Bid for Project CP1912, 15th St Dynamic Message Sign; opening 11 :00 AM PT on July 2, 2020". Proposals may also be sent by mail. Mailed proposals shall be sealed in a second envelope, also addressed and marked as stated above. If the mail option is chosen, it is the Contractor's sole responsibility to ensure that the City receives the Proposal prior to the specified Bid Opening date and time. Proposals received after the specified Bid Opening date and time will be deemed non- responsive and will not be opened or considered. 2. REVISE the entire Section 1-02.12 (Public Opening of Proposals) to read: (May 2020 City of Auburn GSP) Supplement the Section with the following: Per the Governor's Emergency Proclamation 20-28, the City of Auburn is prohibited from holding in-person meetings at this time. City of Auburn Bid Openings will be held virtually and telephonically. To attend the Bid Opening virtually, please click the link or enter the Webinar ID into the Zoom app or call into the meeting at the phone number listed below. The link to the Virtual Meeting or phone number to listen to the Bid Opening for this project is: Please click the link below to join the webinar: nttps:/Izoom.us/1/9417 n r)nry/' Or join by Telephone by dialing: 253 215 8782 or 888 475 4499 (Toll Free) Webinar ID: 941 7693 0904 International numbers available: https://zoom.us/u/aJ9Xn60OO 3. ADD the following to Section 1-08.5(1) (Project Constraints, Sequences, and Milestones): The existing small cable vaults and 144 count fiber shown in the Plans on 15th St NE/NW are scheduled to be installed by Fatbeam, LLC. The fiber connections to the existing traffic signals and DMS sign cannot be completed until Fatbeam, LLC has completed their work. Fatbeam, LLC anticipates their work will be complete in July 2020 but the 144 count fiber installation could potentially be delayed until September 2020. If the Fatbeam, LLC fiber installation work is delayed this project may be suspended per Section 1-08.6 (Suspension of Work) until their work is complete. 4. ADD the following to Section 8-31.2(8) (Fiber Optic Splice Case): Splice enclosures for aerial splices shall be Tyco Electronics FOSC 450 B Fiber Optic Gel Splice Closure and shall be installed where shown in the Plans per the manufacturer's instructions. CONTRACT PLANS: REPLACE Plan Sheet Nos. 4 and 7 with the attached Plan Sheets. The following is a summary of changes to the original Plan Sheets: 1. Sheet No. 4 (Fiber Improvements, Plan View): a. The new 12 count fiber has been changed to 144 count fiber at 15th St NE and Auburn Way N. b. The existing aerial splice enclosure at 15th St NE and Auburn Way N will now be replaced with a new aerial splice enclosure. 2. Sheet No. 7 (Fiber Details): a. The new 12 count fiber has been changed to 144 count fiber at 15th St NE and Auburn Way N. By signing the space provided in the "Receipt of Addenda" section of the "Bid Proposal", bidders certify and acknowledge receipt of Addendum No. 1 and to due consideration thereof in preparing and submitting the "Bid Proposal". Failure to acknowledge receipt of this Addendum on the "Bid Proposal" may be considered an irregularity in the "Bid Proposal". Prepared By: Reviewed By: 6/26/2020 06/26/2020 Project Manager Date Engineer of Record Date Approved By: pt' 06/26/2020 Jacob Sweeting, P.E. Date City Engineer/Asst. Director of Engineering Services p CONSTRUCTION NOTES SOPA fNWQ A > I Q�alma morr comarrc Tr._.. 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REVIEWED BY 15TH ST DYNAMIC MESSAGE SIGN CP1912 (g ....W0011 MEPCeMEC+e+AD.aa•"°' '_ °.e-° C 2230010 le t4 PROJECT Mwa.32 wre FIBER IMPROVEMENTS mlraa f 11 �w.r w. v�rmlo SII Q[YOf_C k''''''"- 2aa1 a Nm u.. §�30agID PLAN VIEW �—.'—`,P--A +zi - WASHINGTON .1.$06.6.0:0160101,1 ��. SeN Wkkelran.ProjO1 Manager MET 4 LEGEND NE cwNEciw . Ewa ruNEWsnCE v.uEv rrwr.ro.wmw..rn weer emu..eon el aUNN —„,,�aaa3 g� .03 67 IIII p „„ ... ExKlINO On meow.',Awe MUM ET WEETVELLEV ME 0 0555555. FIBER SPLICE DETAILS O NTS 1 gg4 weMEWIBEFOREYau' nn MI F N m Neva. AB co-ryw.a Nr. PRO GEN DATE r 15TH ST DYNAMIC MESSAGE SIGN CP1912 • u PROJECT REVIEWED f _ g.y.: anma 9 p SUE v 1.am ,\y7�oE�i_V/i$t'-LA�`17. �2 FIBER DETAILS a "°”""'° rDsaz O �Aa AUBURN w�rxFanwvecmi,..om.w.wi Ec .Ior.r...�,ow.n �.L .J/ WAfRLYGTON #g r Seth Wkblrtxn,Project Manager MT] a$ I ....,�x. »pro Memorandum CITY OF AUBURN WASHINGTON To: City Council, Mayor From: Ingrid Gaub, Public Works Director 07/10/2020 Signed Date CC: Ryan Vondrak, Capital & Construction Engineering Manager Jacob Sweeting, City Engineer/Assistant Director Engineering Services Re: Award of Public Works Contract 20-01, CP1912, 15th Street NW ITS Dynamic Message Sign As delegated by the Mayor to award public works contracts within the authorization limits of Auburn City Code 3.10.010, I hereby approve and award Contract No. 20-01 to the lowest responsible bidder, West Coast Signal, Inc., on their total low bid of $228,160.00, for Project No. CP1912, 15th Street NW ITS Dynamic Message Sign. The City received 8 responsive bids and the low bid was approximately 11% below the engineer's estimate. Staff performed reference checks and other verifications to determine that West Coast Signal, Inc. meets the responsible bidding criteria. The total estimated project costs are within the total project budget. The 15th Street NW ITS Dynamic Message Sign project will construct a new dynamic message sign on the shoulder of eastbound 15th Street NW between C St NW and SR 167. The project will also connect the existing traffic signals at the intersections of 15th St NW/NW and W Valley Highway, C St NW, A St NE, and D St NE to the existing City fiber system. Staff will provide construction status updates on the monthly Capital Project Status Report. Enclosure(s): Bid Tab Summary Sheet, Vicinity Map ENG-003, Revised 5/20 CITY OF • AU B U Jj%.4 Nancy Backus,Mayor WASHINGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov* 253-931-3000 July 22, 2020 Becky Mogensen West Coast Signal, Inc. 20111 208th Ave SE Renton, WA 98058 RE: Award of Contract No. 20-01 Project No. CP1912, 15th Street NW ITS Dynamic Message Sign Letter of Award Dear Ms. Mogensen: Bids for construction of the above-referenced project were opened by the City Clerk at Auburn City Hall on Thursday, July 2, 2020, at 11:00 AM. Eight (8) responsive bids were received and have been tabulated. Your firm submitted the lowest responsible bid. The total award amount is $228,160.00. On July 10, 2020, the Public Works Director awarded the project to your firm. This letter serves as your notification of award for the subject project and is a contract specification. Please execute and return the following contract documents and other required information to the attention of Amanda DeSilver, Contract Administration Supervisor, within twenty (20) calendar days after receiving this letter of award: a) Contract, in duplicate. b) Contract Bond, in duplicate. c) Power of Attorney for your bonding company, in duplicate. d) Bond In Lieu of Retainage, in duplicate. e) Certificate of insurance naming the City of Auburn as additional insured for all required insurance coverages. Please include the Contract Number, Project Number and Project Name on the certificate. A pre-construction meeting has been scheduled virtually on MS Teams for 10:00 AM on Wednesday, July 29, 2020. A link to join the meeting will be provided to you via email. The City requires that the Contractor have the appropriate personnel attend the pre-construction meeting. This would include, at a minimum, the project manager and the on-site superintendent. The Contractor is encouraged to include any of their staff or sub-contractor staff they feel are critical to the project. The Contractor shall prepare and submit electronically 1 working day prior to the preconstruction conference, the following, per Section 9-38 (Submittal Approval): a) Preliminary Progress Schedule. ENG-006-ELH, Revised 02/19 AUBURN * MORE THAN YOU IMAGINED West Coast Signal July 22, 2020 Page 2 of 2 b) Breakdown of lump sum items except for Traffic Control Supervisor, Mobilization and Record Drawings. c) SPCC Plan per Section 1-07.15(1) of the Contract Documents. In addition, the Contractor shall prepare and submit electronically 1 working day prior to the preconstruction conference: a) Requests to Sublet for all remaining subcontractors not included in the bid submittal which must be approved prior to payment. b) Emergency call list. c) A schedule of equipment and labor rates, as outlined in Section 1-09.6 (Force Account) to be utilized in the event of any Force Account activities. As noted in the contract documents, a Notice to Proceed will be issued within ten (10) working days of the contract execution date, which is the date the contract has been fully executed by the City. If you do not have a current Business License to work in the City of Auburn, you can submit your application electronically via email. Business License applications can be found on the City's website by hovering over the `Businesses' tab on the homepage and selecting 'Permits and Licenses'. All subcontractors and lower tier subcontractors working on the project must also have a City of Auburn Business License. Please contact me at 253-804-5034, or the Contracts Administration Supervisor, Amanda DeSilver at 253-876-1980 with any contract administration related questions. Sincerely, Seth Wickstrom, P.E. Project Engineer Public Works Department SW/ad/as Enclosures cc: Shawn Campbell, City Clerk James Roberts, Project Inspector File 13.11 (CP1912) Electronic Distribution Only ENG-006-ELH, Revised 02/19 AUBURN * MORE THAN YOU IMAGINED • BOND IN LIEU OF RETAINAGE (Retainage Bond -RCW 60.28) Bond No. 0775627 KNOW ALL PERSONS BY THESE PRESENTS, THAT West Coast Signal, Inc, 20111 208th Avenue SE, Renton, WA 98058, a corporation organized under the laws of the State of Washington and registered to do business in the State of Washington as a contractor, as Principal, and Harco National Insurance Company a corporation organized under the laws of the State of Illinois and registered to transact business in the State of Washington as surety, as Surety, their heirs, executors, administrators, successors and assigns, are jointly and severally held and bound to the City of Auburn, Washington, hereinafter called CITY, and are similarly held and bound unto the beneficiaries of the trust fund created by RCW 60.28, in the sum of five percent (5%) of all amounts earned by the Principal on the contract described below. THE CONDITIONS OF THIS BOND OBLIGATION ARE THAT: WHEREAS, on the,/ day of ` it 2020, the Principal executed Contract No. 20-01 with the CITY for Project umber CP1912, 15th St Dynamic Message Sign; and WHEREAS, said contract and RCW 60.28 require the CITY to withhold from the Principal the sum of five percent (5%) from monies earned by the Principal on estimates during the progress of the construction, hereinafter referred to as earned retained funds; and WHEREAS, the Principal has requested that the CITY not retain any earned retained funds as allowed under RCW 60.28; NOW, THEREFORE, the condition of this obligation is such that the surety is held and bound to the CITY and to the beneficiaries of the trust fund created by RCW 60.28 in the sum of five percent (5%) of the final contract cost which shall include any increases due to change orders, increases in quantities of work, addition of new items of work, or otherwise, hereafter referred to as the final contract cost. If all purposes of RCW 60.28 and all contract obligations are fulfilled, then this obligation shall be null and void; otherwise, it shall remain in full force and effect until release is authorized in writing by the CITY. IT IS FURTHER EXPRESSLY AGREED THAT: 1. The liability of the Surety under this bond shall not exceed five percent (5%) of the final contract cost, if no monies are retained by the CITY pursuant to RCW 60.28 on estimates during the progress of construction. Retainage Bond Page 1 of 3 ENG-050, Revised 9/18 • 2. In the event this bond ceases to comply with CITY standards, the CITY reserves the right to resume the actual withholding of earned retained funds according to the contractor's designated option for management of retainage under RCW 60.28.011(4). In the event the CITY resumes withholding of earned retained funds, the liability of the Surety under this bond shall not exceed the actual amount of the earned retained funds which were covered by this bond and released by the CITY prior to resumption of actual withholding. 3. The Surety hereby consents to and waives notice of any extension in the time for performance of the contract, assignment of obligations under the contract, or contract alteration, amendment, or change order. 4. Any suit under this bond must be instituted within the time period provided by applicable law with venue in King County, Washington. This bond and any proceeds therefrom shall be subject to all claims and liens and in the same manner and priority as set forth for retained percentages in RCW 60.28. 5. Until written release of this obligation by the CITY, this bond may not be terminated or canceled by the Principal or the Surety for any reason. Any extension of time for the Principal's performance on the contract, assignments of obligations under the contract, or any amendment to the contract or change orders of any kind shall not release the Surety from its obligation under this bond. 6. The contractor shall comply with all applicable requirements of RCW 60.28. 7. RCW 60.28 requires the CITY to accept a retainage bond in lieu of withholding earned retained funds and the Surety hereby waives any defense that this bond or bond form is void or otherwise not authorized by law. 8. Any claim or suit against the CITY to foreclose the liens provided for by RCW 60.28 shall be effective against the Principal and Surety and any judgment under 60.28 against the CITY shall be conclusive against the Principal and Surety. WITNESS our hands this 24th day of July 2020 PRINCIPAL: West Coast Signal, Inc 20111 208th Avenue SE I eT1fon, WA 9805 /fir By: -�-� nature of i uthorized Re 0 esentative) et.Y 4/Ce4 ak;61k) Print/Type'Name Retainage Bond Page 2 of 3 ENG-050, Revised 9/18 SURETY: Harco National Insurance Company (Signature of Attorney -Fact for Surety') Heather L. Allen (Typed Name of Attorney-in-Fact) Dated 7/24/2020 Local Agent Name, Phone, & Address Propel Insurance PO Box 2940 Tacoma, WA 98401-2940 (253) 759-2200 CITY OF AUBURN: Accepted By: (//1.4�r- v` Jacob Swee g, Assecjdr of Engineering/City Engineer Dated: ���y/Z✓ Approved as to form: Kendra Comeau, City Attorney *This bond must be accompanied by a fully executed Power of Attorney appointing the Attorney-in-Fact before it becomes effective. Retainage Bond Page 3 of 3 ENG-050, Revised 9/18 POWER OF ATTORNEY Bond# Offb62/ HARCO NATIONAL INSURANCE COMPANY INTERNATIONAL FIDELITY INSURANCE COMPANY Member companies of IAT Insurance Group, Headquartered:702 Oberlin Road,Raleigh,North Carolina 27605 KNOW ALL MEN BY THESE PRESENTS:That HARCO NATIONAL INSURANCE COMPANY,a corporation organized and existing under the laws of the State of Illinois,and INTERNATIONAL FIDELITY INSURANCE COMPANY,a corporation organized and existing under the laws of the State of New Jersey,and having their principal offices located respectively in the cities of Rolling Meadows,Illinois and Newark,New Jersey,do hereby constitute and appoint KYLE JOSEPH HOWAT,CHRISTOPHER KINYON,JAMIE L.MARQUES,CARLEY ESPIRITU,ALICEON A.KELTNER,ANNELIES M.RICHIE,JACOBB HADDOCK,ERICA E.MOSLEY,HEATHER L.ALLEN,DIANE M.HARDING,HOLLI ALBERS,KAREN C.SWANSON,JAMES B.BINDER,ERIC A. ZIMMERMAN,CYNTHIA L.JAY,BRENT E.HEILESEN,BRANDON K.BUSH Tacoma,WA their true and lawful attorney(s)-in-fact to execute, seal and deliver for and on its behalf as surety, any and all bonds and undertakings, contracts of indemnity and other writings obligatory in the nature thereof,which are or may be allowed,required or permitted by law,statute,rule,regulation,contract or otherwise, and the execution of such instrument(s) in pursuance of these presents, shall be as binding upon the said HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY,as fully and amply,to all intents and purposes,as if the same had been duly executed and acknowledged by their regularly elected officers at their principal offices. This Power of Attorney is executed,and may be revoked,pursuant to and by authority of the By-Laws of HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY and is granted under and by authority of the following resolution adopted by the Board of Directors of INTERNATIONAL FIDELITY INSURANCE COMPANY at a meeting duly held on the 13th day of December,2018 and by the Board of Directors of HARCO NATIONAL INSURANCE COMPANY at a meeting held on the 13th day of December,2018. "RESOLVED, that (1) the Chief Executive Officer, President, Executive Vice President, Senior Vice President, Vice President, or Secretary of the Corporation shall have the power to appoint,and to revoke the appointments of,Attorneys-in-Fact or agents with power and authority as defined or limited in their respective powers of attorney, and to execute on behalf of the Corporation and affix the Corporation's seal thereto, bonds, undertakings, recognizances,contracts of indemnity and other written obligations in the nature thereof or related thereto; and(2)any such Officers of the Corporation may appoint and revoke the appointments of joint-control custodians,agents for acceptance of process,and Attorneys-in-fact with authority to execute waivers and consents on behalf of the Corporation;and(3)the signature of any such Officer of the Corporation and the Corporation's seal may be affixed by facsimile to any power of attorney or certification given for the execution of any bond,undertaking,recognizance,contract of indemnity or other written obligation in the nature thereof or related thereto,such signature and seals when so used whether heretofore or hereafter,being hereby adopted by the Corporation as the original signature of such officer and the original seal of the Corporation,to be valid and binding upon the Corporation with the same force and effect as though manually affixed." IN WITNESS WHEREOF,HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY have each executed and attested these presents on this 31st day of December,2018 � ou11 44 STATE OF NEW JERSEY STATE OF ILLINOIS ;:'�1;;1NSUAq• QP�I Countyof Essex O:•pPOa •1n . v0 lA, County of Cook ;tip;co �r4- s 21ro SEAL n o '^ (/,. .z: SEAL o o =0: 19e1 :$; 4. WO at. Kenneth Chapman Abd; CITY OF ---,-='i',,,_____ *../. 4''''' - ®~ Nancy Backus;Mayor - - 7 '' WASHINGTON 25 West Main Street * Auburn WA 9800,1-4998 *www.auburnwa.gov* 253-931-3000. June 25, 2021 CERTIFIED MAIL RETURN RECEIPT.REQUESTED Becky Mogensen West Coast Signal, Inc. 20111 208th Ave SE Renton, WA 98058 RE Contract No. 20-01 . Project No. CP1912, 15th Street NW ITS Dynamic Message Sign Final Pay Estimate Letter Dear Ms. Mogensen: Enclosed is your Final Payment in the amount of$5,430.00. The total contract amount for thisproject as shown on your Final Pay Estimate is $222,268.61. Please be,aWare that contr.:act_completion and final acceptance will not be granted prior to receipt.of.Affidavits of Wages;Paid for your firm and all Subcontractors, and that incorrect information supplied to L&-I may delay clearance of your bond until payment of industrial insurance by, all Subcontractors is verified. If you have any questions, please contact Amanda DeSilver, Contract Administration Supervisor, at 253-876-1980. This notification does not constitute contract completion/final acceptance. Sincerely, Ajtkdo9c===-- Seth Wickstrom, PE Project Engineer Public Works Department SW/ad/as Enclosure cc: Shawn Campbell, City Clerk James Roberts, Project Inspector ENG-142-ELH,Revised 02/19 AUBURN * MORE THAN YOU IMAGINED CITY OF AUBURN,STATE OF WASHINGTON 98001 ACCOUNTS PAYABLE CHECK NO. 463764 INVOICE NUMBER DATE P.O.NUMBER '' I- ' ' DESCRIPTIONI DISCOUNT AMOUNT 20-01/#3&Final 06/12/2021 21-000179 15th Street NW ITS Dynamic Message 0.00 5,430.00 . ' 1 1 1 ! . . , . . 1 1 I 1 1 , 1 1 I 1 I , 1 I I i ! i 1 ; I 1 ; . 1 I , . PLEASE DETACH BEFORE DEPOSITING `- ,_ y National Association' , Auburn MONTHS ACCOUNTS 98001 VOID-6 MONS 19-10 'F KBan AdtotihTt`OkrA6LE CITY OF:, ..,, ,* 1-800-kEY2YOU 1250 CLAIMS CHECK . AFTER CHECK DATE . CITY OF AUBURN jkljg 713. II RII4IST ';" .- .:vNEJEA'''''" -: : DA-tE7,V,';':.-bilEc.K7V, '-.5 WEST MAIN STREET ,0? • f--- : ; 021818 06/21/2021 463764 **","5,430.00 STATE OF WASHINGTON 98001 * -------4------ WASHINGTON PAY :--_--, Five Thousand Four Hundred Thirty Dollars and No Cents _0 = , , . , § ...„.., _ ..- E 3 a 1 ' ' TO THE WEST COAST SIGNAL INC : . .91 UI ORDER 20111 208TH AVE SE Mayor0 RENTON, WA 98058 OF Finance Directir e 0 4 3 7 6 4 iis I: L 2 5000 5 741: 4 7 i 4 3 LOO 3 2 38111 77 __ :770 8:.R BREATHE ON THEPIN LOCK 6 KEY ICONS—COLOR WILL FADE AND THEN REAPPEAR* ANiAUTHENTIC CHEC --IF COLOR DOE NOT.FADE••.• . • crrYOF * Construction Contract Final Payment t ```s No. 3, Cover Sheet WASHINGTON Project Name: 15th Street NW ITS Dynamic Message Sign Project Number: CP1912 Contractor: West Coast Signal,Inc Pay Period: 3/21/21 -5/20/21 Retainage Option: Bond in lieu of retainage Retainage%(R): 0.000% Final Payment Summary Original Contract Value(A): $228,160.00 Contract Change Orders(B): ! $0.00 Current Contract Value(A+B): $228,160.00 Amount Earned to Date Including Tax and Retainage(C): $222,268.61 Amount Previously Invoiced Including Tax and Retainage(D): $216,838.61 Amount Earned this Period Including Tax and Retainage(E=C-D): $5,430.00 Previous Sales Tax(X): $0.00 Current Period Sales Tax(Y): $0.00 Total Sales Tax(X+Y): $0.00 Previous Retainage Amount Held(PR): $0.00 ' Current Period Retainage Amount(CR=R*[E*(1-T)]): $0.00 Total Retainage Held(PR+CR): $0.00 Total Payment Amount Less Retainage(E-CR): $5,430.00 Total Contract Amount Spent Percentage - 97.42% By signing below,the Contractor agrees and affirms to the following:"I have reviewed and approved this final pay estimate.I agree that it is a true and correct statement showing all monies due me from the City of Auburn under this contract;that I have carefully examined the final pay estimate and understand it and that I hereby release the City of Auburn from any and all-claims of whatsoever nature which I may have,arising out of this contract,which are not set forth in this estimate."This final payment does not constitute Final Contract Acceptance/Completion by the City. Contractor: Inspector: Project Manager: City Engineer: BY: Becky Mo iensen By: James Roberts By: Seth Wickstrom By: Jacob Sweeting Signed: Signed: Signed: _ Sign ' 2C' ' QriJ/�y �6yG dmy "� Cerig, Date: Date: 5-25-2021 Date: 6/3/2021 Date: 6/3/2021 06/11/2021 5/25/2021 Page 1/3 . City of Auburn-Construction Contract Payment �c Project No.CP1912,Project Name:15th Street NW ITS Dynamic Message Sign,Contract CITY OF 4......c...00531---, No.20-01 ,��� �• � � � , { ""• ' t` Schedule:A-Street Improvements Payment No.3-Final g ` , Sales Tax Rate:0.000% Period Dates:Begin 3/21/21,End 5/20/21 WASHINGTON Previous Current Contract i , Total Periods Period Item d STD Sec# Description - Qty Unit Unit Price Qty Amt 1 Qty Amt I Qty Amt %Contract or SP„ _. Quantity 1 STD 1-04 Minor Changes 10000.00 EST $1.00 7,208.61 $7,208.61 4,680.00 $4,680.00 11,888.61 $11,888.61 118.89% 2 SP 1-OS Record Drawings 1.00 LS $750.00 0.00 $0.00 1.00 $750.00 1.00 $750.00 100,00% (Minimum Bid$200) 3 STD 1-07 SPCC Plan 1.00 LS $1,000.00 1.00 $1,000.00 0.00 $0.00 1.00 $1,000.00 100,00% 4 SP 1-07 Utility Potholing 5.00 EA - $550.00 3.00 $1,650.00 0.00 $0.00 3.00 $1,650.00 60.00% 5 STD 1-09 Mobilization 1.00 LS $12,000.00 1.00 $12,000.00 0.00 $0.00 1.00 $12,000.00 100.00% Project Temporary 6 STD 1-10 Traffic Control 1.00 LS $24,330.00 1.00 $24,330.00 0.00 $0.00 1.00 $24,330.00 100.00% Removal of Cement 7 SP 2-02 Concrete Flat Work 16.00 SY $40.00 5.00 $200.00 0.00 $0.00 5.00 $200.00 31.25% - 8 STD - 4-04 Crushed Surfacing 5.00 TON $40.00 4.00 $160.00 0.00 $0.00 4.00 $160.00 80.00% Top Course 9 STD 8-01 Inlet Protection 1.00 EA $150.00 1.00 $150.00 0,00 $0.00 1.00 $150.00 100.00% 10 STD, 8-01 Silt Fence 40.00 LF $7.25 40.00 $290.00 0.00 $0.00 40.00 $290.00 100.00% 11 SP 8-02 Roadside Restoration 5000.00 EST $1.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00% 12 SP 8-14 Cement Conc. 16.00 SY $75.00 0.00 $0.00 0.00 $0,00 0.00 $0.00 0.00% Sidewalk 13 SP 8-20 ITS System Complete 1.00 LS $168,650.00 1.00 $168,650.00 0.00 $0,00 1.00 $168,650.00 100.00% _.._...........................................................Relocate Perinanent.._....._..........................__.._._...._.........._...._...._...................................................................._.._.._..........._........................._._........................_............................_.........-..._.................................................... 14 SP 8-21 Traffic Sign and Posts 1.00 EA $1,200.00 1.00 $1,200.00 0,00 $0.00 1.00 $1,200.00 100.00% Subtotal $228,160.00 Subtotal $216,838.61 Subtotal $5,430.00 Total%complete 97.42% Tax $0.00 Tax $0.00 Tax $0.00 Total $228,160.00 Total $216,838,61 Total $5,430.00 5/25/2021 Page 3/3 6/21/2021 Public Works for Awarding Agencies 0 Washington State Department of Labor & Industries Public Works Projects Awarding Agency:AUBURN, CITY OF Project: 15th St NW ITS Dynamic Message Sign Affidavits Not Filed • . • View contractors who haven't,filed their Affidavit for.the.project.Every contractor that files an Intent is expected to file an Affidavit for that Intent. •• .Note:.If a.contractor.files two Intents for the.project,but only one Affidavit,they will show on this list as having an Affidavit not filed.Contractors may request incorrect forms be deleted from the system. Show 15 v rows Showing records 1 to.2 of 2 1 Previous / Next► 1 • Contractor Intent ID , . WA UBI No. License ID LAI Account ID .,,, TRENCHLESS CONST.SERVICES LLC 1 I21131 `q 601961605 TRENCCS013MW 14808700 WEST COAST SIGNALING.`',_ 1074647 =. .) 603149602 WESTCCS8928G 22362100 4 Access • AAO Washington' n Washington State Dept.of Labor&Industries.Use of This site is subtecl to the laws of the stateot Washington. • Help its improve https://secure.Ini.wa.gov/pwiaa/#public-works/926579/affidavits-not-filed/ 1/1 fix,L f�1 r tYair.En.�fia?s e elftWaigg �` FY fi�:';�'t�t:�'��ki'.�AOSTACSE/ZVICEo`rq,. .,�....-,•,..r.,f,.w !'..._. .. .+. R __ Jr y k'v T N CITY OF AuBURN11111111111111 mm WASHINGTON Jd 25W MAIN ST,AUBURN WA 98001-4998 9489 0090 0027 L064 0152 22 • Becky Mogensen West Coast Signal, Inc_ 20111 208th Ave SE Renton,WA 98058 111,1I111j,111111illllII11I1"1111111"I"1111I{l'11111'1111111 ti: CITY OF fa 0:4 0 . . Nancy Backus,Mayor WASHINGTON 25 West Main Street * AuburnWA98001-4998*www.auburnwa.gov*253-931-3009 July 15, 2021 Becky Mogensen West Coast Signal 20111 208th Ave SE Renton, WA 98058 RE: Contract No 20-01 Project No. CPI912, 15th Street NW ITS Dynamic Message Sign Contract Completion and Acceptance Dear Ms. Mogensen: In accordance with Section 1-05.12 of the Contract Specifications, the above referenced contract is considered complete and accepted as final.The one-year warranty period begins as of the date of this letter. Your Contract Bond must remain in full effect until the expiration of the lien period and there are no liens pending, then the penal sum of this bond, may be reduced to either ten percent (10%) of the value of the improvements to the City or two thousand dollars ($2,000.00), whichever is greater. Your retainage bond will be released within 60 days provided all necessary releases have been received and there are no outstanding claims against the retainage. If you have any questions, please contact Amanda DeSilver, Contract Administrative Supervisor at 253-876-1980. Sincerely, 9NeIA Jacob Sweeting, P.E. City Engineer/Assistant Director of Engineering Services Public Works Department JS/ad/as cc: Shawn Campbell City Clerk Matt Larson, Senior Project Engineer Seth Wickstrom, Project Engineer Electronic Distribution Only ENG-075-ELH, Revised 03/19 AUBURN * MORE THAN YOU IMAGINED CONTRACT Contract No. 20-01 THIS AGREEMENT AND CONTRACT, made and entered into, in duplicate, at Auburn, Washington, this a, day of �.c ., s , 2020, by and between the CITY OF AUBURN, WASHINGTON, a municipal corporation, and West Coast Signal, Inc, 20111 208th Avenue SE, Renton, WA 98058, hereinafter called the CONTRACTOR. WITNESSETH: That, in consideration of the terms and conditions contained in the Contract Documents entitled "CP1912, 15th St Dynamic Message Sign," which are by this reference incorporated herein and made a part of this Contract, the parties hereto covenant and agree as follows: I. The CONTRACTOR shall do all work and furnish all tools, materials and equipment for Project CP1912, 15th St Dynamic Message Sign — installation of a new Dynamic Message Sign, control cabinet and support structure and connecting the new sign and four existing traffic signals to the City's existing ITS fiber communication network for a unit bid price of two hundred twenty-eight thousand, one hundred sixty dollars ($228,160.00) in accordance with and as described in the Contract Documents which are by this reference incorporated herein and made a part hereof, and shall perform any alterations in or additions to the work provided under this Contract and every part thereof. This Contract shall be executed by the Contractor and returned to the City within 20 calendar days after the receipt of the dated notification of award and the Contract time shall commence within 10 working days after execution of the Contract by the City and so designated on the Notice to Proceed. Physical completion shall be within 20 working days of the date on the Notice to Proceed. If said work is not completed within the time specified, the CONTRACTOR agrees to pay liquidated damages to the CITY OF AUBURN, as specified in Section 1-08.9 (Liquidated Damages) of the Standard Specifications. The CONTRACTOR shall provide and bear the expense of all equipment, work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this Contract and every part thereof, except such as are mentioned in the Contract Documents to be furnished by the CITY OF AUBURN. II. The CITY OF AUBURN hereby promises and agrees with the CONTRACTOR to employ, and does employ the CONTRACTOR to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the Contract Documents and the terms and conditions herein contained and hereby contracts to pay for the same according to said Contract Documents and the aforesaid proposal hereto attached, at the time and in the manner and upon the conditions provided for in this Contract. III. The CONTRACTOR for himself, and for his heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all the covenants herein contained upon by part of the CONTRACTOR. IV. It is further provided that no liability shall attach to the CITY OF AUBURN, WASHINGTON by reason of entering into this Contract, except as expressly provided herein. IN WITNESS WHEREOF the parties hereto have caused this Contract to be executed the day and year first hereinabove written. CITY OF AUBURN, WASHINGTON By cy Backus, r Countersigned: this'd day of , 2020 APPROVED AS TO FORM: eomeau, City Attorney WEST COAST SIGNAL, INC Autho ed Official S'•nature CONTRACT BOND CONTRACT NO. 20-01 BOND NO. 0775626 BOND TO CITY OF AUBURN, WASHINGTON KNOW ALL MEN BY THESE PRESENTS: That we, the undersigned, West Coast Signal, Inc, 20111 208th Avenue SE, Renton, WA 98058, as principal, and Harco National Insurance Company , a corporation, organized and existing under the laws of the State of Illinois as a surety corporation, and qualified under the laws of the State of Washington to become surety upon bonds of contractors with municipal corporations, as surety, are jointly and severally held and firmly bound to the City of Auburn, Washington, in the penal sum of two hundred twenty-eight thousand, one hundred sixty dollars ($228,160.00), for the payment of which sum we jointly and severally bind ourselves and our successors, heirs, administrators or personal representatives as the case may be. This obligation is entered into in pursuance of the Statutes of the State of Washington and the Ordinances of the City of Auburn, Washington. Dated at Auburn, Washington, this day of , 2020. Nevertheless, the conditions of the above obligation are such that: WHEREAS, the City of Auburn on the 10th day of July, 2020, let to the above bounden principal a certain Contract. The said Contract being numbered 20-01, and providing for the construction of Project CP1912, 15th St Dynamic Message Sign - installation of a new Dynamic Message Sign, control cabinet and support structure and connecting the new sign and four existing traffic signals to the City's existing ITS fiber communication network (which Contract is referred to herein and is made a part hereof as though attached hereto), and WHEREAS, the said principal has accepted, or is about to accept, the said Contract, and undertake to perform the work therein provided for in the manner and within the time set forth: NOW, THEREFORE, if the above bounden principal shall faithfully and truly observed and comply with the terms, conditions, and provisions of said Contract in all respects and shall well and truly and fully do and perform all matters and things by them undertaken to be performed under said Contract, upon the terms proposed therein, and any and all duly authorized modifications of said Contract that may hereafter by made, and within the time prescribed therein, and until the same is accepted, and shall pay all laborers, mechanics, subcontractors and material men, and all persons who shall supply principal or subcontractors with provisions and supplies for the carrying on of said work and shall hold said City of Auburn, Washington, harmless from any loss or damage occasioned to any person or property by reason of any carelessness or negligence on the part of said principal or any subcontractor in the performance of said work, and shall in all respects faithfully perform said Contract according to law, and shall indemnify and hold the City of Auburn, Washington, harmless from any damage or expense by reason of failure of performance, as specified in said Contract, and The undersigned principal and the undersigned surety present this contract bond related to the Contract, PROVIDED that this document shall not be enforceable unless and until the City of Auburn awards and executes the Contract to the undersigned principal. No obligations under this bond, for the performance of the above-referenced contract, shall be enforceable until the City of Auburn has executed the contract to the undersigned principal. The Surety, hereby agrees that modifications and changes may be made in the terms and provisions of the aforesaid Contract without notice to Surety, and any such modifications or changes increasing the total amount to be paid the Principal shall automatically increase the obligation of the Surety on this Contract Bond in a like amount, such increase; however, not to exceed twenty — five percent (25%) of the original amount of this bond without the consent of the Surety. PROVIDED, however, that after the completion of this Contract and the expiration of the lien period, and if there are no liens pending, then the penal sum of this bond, shall be reduced to either ten percent (10%) of the value of the improvements to the City or two thousand dollars ($2,000), whichever is greater, to warranty against defects appearing or developing in the material or workmanship provided or performed under this Contract within a period of one (1) year after Contract Completion. Notwithstanding the reduction of this bond, the principal and surety shall hold the City of Auburn harmless from all defects appearing or developing in the material or workmanship provided or performed under this Contract within a period of one (1) year after Contract Completion, THEN and in that event this obligation shall be void; but otherwise it shall be and remain in full force and effect. It is hereby expressly agreed that if any legal action is necessary to be brought under the conditions of this bond, that the decisions of the Courts of the State of Washington shall be binding. IN WITNESS WHEREOF, the above-bounden parties have executed this instrument this 24th day of July , 2020. e- Co st ' I Inc. Pri 4ipal Harco National Insurance Company Surety Attorney in Fact Heather L. Allen Propel Insurance PO Box 2940 Tacoma, WA 98401-2940 (253) 759-2200 Resident Agent's Address & Phone Number . POWER OF ATTORNEY Bond# 0775626 HARCO NATIONAL INSURANCE COMPANY INTERNATIONAL FIDELITY INSURANCE COMPANY Member companies of IAT Insurance Group,Headquartered:702 Oberlin Road,Raleigh,North Carolina 27605 KNOW ALL MEN BY THESE PRESENTS:That HARCO NATIONAL INSURANCE COMPANY,a corporation organized and existing under the laws of the State of Illinois,and INTERNATIONAL FIDELITY INSURANCE COMPANY,a corporation organized and existing under the laws of the State of New Jersey,and having their principal offices located respectively in the cities of Rolling Meadows, Illinois and Newark,New Jersey,do hereby constitute and appoint KYLE JOSEPH HOWAT,CHRISTOPHER KINYON,JAMIE L MARQUES,CARLEY ESPIRITU,ALICEON A.KELTNER,ANNELIES M.RICHIE,JACOBB HADDOCK,ERICA E.MOSLEY,HEATHER L.ALLEN,DIANE M.HARDING,HOLLI ALBERS,KAREN C.SWANSON,JAMES B.BINDER,ERIC A. ZIMMERMAN,CYNTHIA L.JAY,BRENT E.HEILESEN,BRANDON K.BUSH Tacoma,WA their true and lawful attorney(s)-in-fact to execute, seal and deliver for and on its behalf as surety, any and all bonds and undertakings, contracts of indemnity and other writings obligatory in the nature thereof,which are or may be allowed,required or permitted by law,statute,rule,regulation,contract or otherwise, and the execution of such instrument(s) in pursuance of these presents, shall be as binding upon the said HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY,as fully and amply,to all intents and purposes,as if the same had been duly executed and acknowledged by their regularly elected officers at their principal offices. This Power of Attorney is executed,and may be revoked,pursuant to and by authority of the By-Laws of HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY and is granted under and by authority of the following resolution adopted by the Board of Directors of INTERNATIONAL FIDELITY INSURANCE COMPANY at a meeting duly held on the 13th day of December,2018 and by the Board of Directors of HARCO NATIONAL INSURANCE COMPANY at a meeting held on the 13th day of December,2018. "RESOLVED, that (1) the Chief Executive Officer, President, Executive Vice President, Senior Vice President, Vice President, or Secretary of the Corporation shall have the power to appoint,and to revoke the appointments of,Attorneys-in-Fact or agents with power and authority as defined or limited in their respective powers of attorney, and to execute on behalf of the Corporation and affix the Corporation's seal thereto, bonds, undertakings, recognizances,contracts of indemnity and other written obligations in the nature thereof or related thereto; and(2)any such Officers of the Corporation may appoint and revoke the appointments of joint-control custodians,agents for acceptance of process,and Attorneys-in-fact with authority to execute waivers and consents on behalf of the Corporation;and(3)the signature of any such Officer of the Corporation and the Corporation's seal may be affixed by facsimile to any power of attorney or certification given for the execution of any bond,undertaking,recognizance,contract of indemnity or other written obligation in the nature thereof or related thereto,such signature and seals when so used whether heretofore or hereafter, being hereby adopted by the Corporation as the original signature of such officer and the original seal of the Corporation,to be valid and binding upon the Corporation with the same force and effect as though manually affixed." IN WITNESS WHEREOF,HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY have each executed and attested these presents on this 31st day of December,2018 p,+u.,,. aa�0 `V�' G STATE OF NEW JERSEY STATE OF ILLINOIS P4tNSUH ,, eultifJ,TS County of Essex County of Cook �OpPO�r n�z �' SEAL '� �t Y 19044. rel 4474...4>...„.„---- .c..0, a SEAL o too4 • ' , , a� Kenneth Chapman -..0 by��040 ..-_,.4 1y/ + 1'� Executive Vice President,Harco National Insurance Company . and International Fidelity Insurance Company On this 31st day of December,2018 ,before me came the individual who executed the preceding instrument,to me personally known,and, being by me duly sworn,said he is the therein described and authorized officer of HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY;that the seals affixed to said instrument are the Corporate Seals of said Companies;that the said Corporate Seals and his signature were duly affixed by order of the Boards of Directors of said Companies. �..1`,,,,",h., IN TESTIMONY WHEREOF,I have hereunto set my hand affixed my Official Seal,at the City of Newark, .:•$•,..,'s<c,0 E ...%S!: New Jersey the day and year first above written. : Mo.p.p,,,-,v.? i A-Fyo 9;,0 � c� a. rawly ,-'p N/JE 5• ',�. Shirelle A.Outley a Notary Public of New Jersey '''>,it,wo MyCommission Expires CERTIFICATION p April 4,2023 I,the undersigned officer of HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY do hereby certify that I have compared the foregoing copy of the Power of Attorney and affidavit,and the copy of the Sections of the By-Laws of said Companies as set forth in said Power of Attorney,with the originals on file in the home office of said companies,and that the same are correct transcripts thereof,and of the whole of the said originals,and that the said Power of Attorney has not been revoked and is now in full force and effect. . IN TESTIMONY WHEREOF,I have hereunto set my hand on this day, 4,7V �. Z.1) , _ „ . . ._. A01111 1.2 i- _., _ . - Irene Martins,Assistant Secretary.•,_ • s+'°