HomeMy WebLinkAboutCP1812 #20-18 Sewer Pump Station Improvements CITY OF AUBURN
PUBLIC WORKS DEPARTMENT
ADDENDUM NO. 1 DATE: June 30, 2020
Project Number CP1812, Contract No. 20-18
SEWER PUMP STATION ELECTRICAL IMPROVEMENTS
Bid Opening Date: July 7, 2020
11:00 AM PT
The following revisions, additions, and/or deletions are hereby made a part of the
specifications and plans of the above-named contract and shall be taken into
consideration by the bidder in submitting their bid:
BID PROPOSAL PACKAGE:
NO CHANGES
CONTRACT PROVISIONS:
1. REVISE the entire Section 1-02.9 (Delivery of Proposal) to read:
(May 2020 City of Auburn GSP)
Delete this section and replace it with the following:
The City will not consider proposals it receives after the time fixed for opening
bids as specified in Section 1-02.12 (Public Opening of Proposals).
Executed "Bid Proposal Package" documents shall be submitted in a sealed
envelope provided by the Bidder and hand delivered to the City's Drop Box
located outside of the main entrance of City Hall at the following address:
City of Auburn — Office of the City Clerk
25 West Main Street
Auburn, WA 98001-4998
The Drop Box hours for Bid Proposal Submittals will be available from 8:00 am to
11:00 am the day of the bid opening. Bid proposals placed in the Drop Box after
11:00 am on the bid opening will be deemed non-responsive and will not be
opened or considered. Any supplemental items identified in Section 1-02.9
(Delivery of Proposal) that may be submitted within 48 hours after delivery of the
Bid Proposal will be collected at 11:00 am, two (2) working days following the bid
opening. The sealed Bid Proposal Package envelope shall be plainly marked
with the Bidder's firm name, return address and telephone number, and in the
lower left hand corner marked with "Sealed Bid for Project CP1812, SEWER
PUMP STATION ELECTRICAL IMPROVEMENTS; opening 11:00 AM PT on
July 7, 2020".
Proposals may also be sent by mail. Mailed proposals shall be sealed in a
second envelope, also addressed and marked as stated above. If the mail option
is chosen, it is the Contractor's sole responsibility to ensure that the City receives
the Proposal prior to the specified Bid Opening date and time. Proposals
received after the specified Bid Opening date and time will be deemed non-
responsive and will not be opened or considered.
2. REVISE the entire Section 1-02.12 (Public Opening of Proposals) to read:
(May 2020 City of Auburn GSP)
Supplement the Section with the following:
Per the Governor's Emergency Proclamation 20-28, the City of Auburn is
prohibited from holding in-person meetings at this time. City of Auburn Bid
Openings will be held virtually and telephonically. To attend the Bid Opening
virtually, please click the link or enter the Webinar ID into the Zoom app or call
into the meeting at the phone number listed below.
The link to the Virtual Meeting or phone number to listen to the Bid Opening for
this project is:
Please click the link below to join the webinar:
https.//zoom.us/j/98954925278
Or join by Telephone by dialing:
253 215 8782 or
877 853 5257 (Toll Free)
Webinar ID: 970 2037 6166
International numbers available: https://zoom.us/u/aJ9Xn60OO
3. REPLACE the third paragraph in Section 7-17.3(2)1 (Temporary Sewage Bypass
Pumping System) with the following:
The bypass pumping system shall draw from the wet well and discharge to the
existing above-ground bypass connection at each pump station. The pumps and
bypass lines shall be of adequate capacity and size to handle, at a minimum, the
peak hour flows listed in the table below. The nameplate pumping capacities and
total dynamic heads (TDH) for the existing pumps in each station are also
provided for reference.
4. REPLACE the table in Section 7-17.3(2)1 (Temporary Sewage Bypass Pumping
System) with the following table:
Pump Station Peak Hour Flow (gpm) Nameplate Capacity
(each pump)
8th Street 60 150 gpm @ 16' TDH
Area 19 170 325 gpm @ 75' TDH
Auburn 40 100 440 gpm @ 40' TDH
Dogwood 150 300 gpm @ 22' TDH
Ellingson 580 1,950 gpm @ 57' TDH
F Street 410 500 gpm @ 15' TDH
North Tapps 250 507 gpm @ 82' TDH
Peasley Ridge 50 275 gpm @ 70' TDH
Riverside 110 400 gpm @ 36' TDH
Terrace View 100 675 gpm @ 75' TDH
Valley Meadows 30 125 gpm @ 48' TDH
Verdana 775 1,500 gpm @ 86' TDH
CONTRACT PLANS:
NO CHANGES
By signing the space provided in the "Receipt of Addenda" section of the "Bid Proposal",
bidders certify and acknowledge receipt of Addendum No. 1 and to due consideration
thereof in preparing and submitting the "Bid Proposal".
Failure to acknowledge receipt of this Addendum on the "Bid Proposal" may be
considered an irregularity in the "Bid Proposal".
Prepared By: Reviewed By:
6/30/2020 (1,1i 6/29/2020
Pro.
Project Manager Date Engineer of Record Date
Approved By:
07/01/2020
Jacob Sweeting, P.E. Date
City Engineer/Asst. Director of Engineering Services
Memorandum
( 11Y01-
AUBURN
ITYOFA BURN
WASH I NGTON
To: City Council, Mayor
07/17/2020
From: Ingrid Gaub, Public Works Director
Sig ed Date
CC: Ryan Vondrak, Capital & Construction Engineering Manager
Jacob Sweeting, City Engineer/Assistant Director Engineering Services
Re: Award of Public Works Contract 20-18, CP1812 Sewer Pump Station Electrical
Improvements
As delegated by the Mayor to award public works contracts within the authorization limits of
Auburn City Code 3.10.010, I hereby approve and award Contract No. 20-18 to the lowest
responsible bidder, Source Electric, LLC, on their total low bid of$753,802.20, including sales
tax, for Project No. CP1812, Sewer Pump Station Electrical Improvements..
The City received 5 responsive bids and the low bid was approximately 9% below the
engineer's estimate. Staff performed reference checks and other verifications to determine that
Source Electric, LLC meets the responsible bidding criteria.
The total estimated project costs are within the total project budget.
The Sewer Pump Station Electrical Improvements Project will update the electrical system at
twelve sewer pump stations to bring them in compliance with current code and safety standards.
Additionally this project will standardize the electrical systems at the twelve pump stations, and
configure the systems to increase the ease and efficiency of maintenance and repair.
Staff will provide construction status updates on the monthly Capital Project Status Report.
Enclosure(s): Bid Tab Summary Sheet, Vicinity Map
ENG-003, Revised 5/20
Memorandum
CITY OF }
AUBURN
•
WASHINGTON
To: City Council, Mayor
07/17/2020
From: Ingrid Gaub, Public Works Director
Sig ed Date
CC: Ryan Vondrak, Capital & Construction Engineering Manager
Jacob Sweeting, City Engineer/Assistant Director Engineering Services
Re: Award of Public Works Contract 20-18, CP1812 Sewer Pump Station Electrical
Improvements
As delegated by the Mayor to award public works contracts within the authorization limits of
Auburn City Code 3.10.010, I hereby approve and award Contract No. 20-18 to the lowest
responsible bidder, Source Electric, LLC, on their total low bid of$753,802.20, including sales
tax, for Project No. CP1812, Sewer Pump Station Electrical Improvements..
The City received 5 responsive bids and the low bid was approximately 9% below the
engineer's estimate. Staff performed reference checks and other verifications to determine that
Source Electric, LLC meets the responsible bidding criteria.
The total estimated project costs are within the total project budget.
The Sewer Pump Station Electrical Improvements Project will update the electrical system at
twelve sewer pump stations to bring them in compliance with current code and safety standards.
Additionally this project will standardize the electrical systems at the twelve pump stations, and
configure the systems to increase the ease and efficiency of maintenance and repair.
Staff will provide construction status updates on the monthly Capital Project Status Report.
Enclosure(s): Bid Tab Summary Sheet, Vicinity Map
ENG-003, Revised 5/20
CITY OF
IT Nancy Backus, Mayor
U B � ►J
WASH INGTON 25 West Main Street * Auburn WA 98001 4998* www.auburnwa.gov* 2S3-931-3000
November 15, 2021
CERTIFIED MAIL
RETURN RECEIPT REQUESTED
Erik Stewart
Source Electric, LLC
7045 Banner Road SE
Port Orchard, WA 98367
RE: Contract No. 20-18
Project No. CP1812
Final Pay Estimate Letter
Dear Mr. Stewart:
Enclosed is your Final Payment in the amount of$42,973.58. The total contract amount
for this project as shown on your Final Pay Estimate is $712,781.87.
Please be aware that contract completion and final acceptance will not be granted prior to
receipt of Affidavits of Wages Paid for your firm and all Subcontractors, and that incorrect
information supplied to L & I may delay release of retainage until payment of industrial
insurance by all Subcontractors is verified. If you have any questions, please contact
Cindy West, Contract Administration Specialist, at 253-931-3002.
This notification does not constitute contract completion/final acceptance.
Sincerely,
Jeffrey Bender, P.E.
Project Engineer
Public Works Department
J B/cw/as
Enclosure
cc: Shawn Campbell, City Clerk
Debra Alvarez, Project Inspector
ENG-142-ELH,Revised 02/19 AUBURN * MORE THAN YOU IMAGINED
CITY OF AUBURN,STATE OF WASHINGTON 98001 ACCOUNTS PAYABLE CHECK NO. 465763
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20-18/#8 11/05/2021 21-000258 Sewer Pump Station Electrical Impr- 0.00 42,973.58
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STATE OF WASHINGTON 98001 * -„...0;'" WASHINGTON I
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( i ry OF -*. Construction Contract Final Payment '
IN
� � �� No. 8, Cover Sheet
- '°
WASHINGTON -
Project Name: Sewer Pump Station Electrical Improvements Project Number: CP181Z
Contractor: Source Electric,LLC Pay Period: 9/21/21 -10/4/21
Retainage Option: City held retainage
Retainage%(R): 5,000%
Final Payment Summary
Original Contract Value(A): $753,802.20
Contract Change Orders(B): $2,866.56
Current Contract Value(A+B): $756,668.76
Amount Earned to Date Including Tax and Retainage(C): $712,781.87
Amount Previously Invoiced Including Tax and Retainage(D): $667,763.87
Amount Earned this Period including Tax and Retainage(E=C-D): $45,018.00
Previous Sales Tax(X): 561,035.87
Current Period Sales Tax(Y): $4,129.72
Tota!Sales Tax(X+Y): $65,165.59
Previous Retainage Amount Held(PR): $30,336.40
Current Period Retainage Amount(CR=R*(E*(1-T)1)'. $2,044.41
Total Retainage Held(PR+CR): $32,380.81
Total Payment Amount Less Retainage (E-CR): $42,973.58
Total Contract Amount Spent Percentage 94 12%
By signing below,the Contractor agrees and affirms to the following:"I have reviewed and approved this final pay estimate.I agree that it is a
true and correct statement showing all monies due me from the City of Auburn under this contract:that I have carefully examined the final pay
estimate and understand it and that I hereby release the City of Auburn from any and all claims of whatsoever nature which I may have,arising
out of this contract,which are not set forth in this estimate."This final payment does not constitute Final Contract Acceptance/Completion by
the City.
Contractor: Inspector: Project Manager: City Engineer:
}
�/ B S' Lo op for D.Alvarez By: Jeffrey Bender By: Jacob Sweet ing
BY' 1 it Cr.`k- <..a�0 rxrj- Y
Signed: Signed: Signed: Signed:
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Date: Date ,-`' Date/ ' Date:
Seth Loop 10/26/2021 10/26/2021 10/28/2021
10/26/2021 Page 1/9
Cl IV 01 * Construction Contract Final Payment
- T '1J ': No. 8, Schedule Sch A - King County
Project Name: Sewer Pump Station Electrical Improvements Project Number: CP1812
Contractor: Source Electric,LLC Pay Period: 9/21/21 - 10/4/21
Retainage Option: City held retainage
Retainage%(R): 5.000%
Schedule Sales Tax Rate%(T): 10,100%
Summary
Original Contract Value(A): $541,915.00
Contract Change Orders (B): $0.00
Current Contract Value(A+8): $541,915.00 i
Amount Earned to Date(C): $508,51635
Amount Previously Invoiced Including Retainage(D): $463,498.35
Amount Earned this Period Including Retainage(E=C-D): $45,018.00
Previous Sales Tax(X): $42,508.59
Current Period Sales Tax(Y=E*T) $4,129.72
Total Sales Tax(X+Y): $46,638.31
Previous Retainage Amount Held(PR): $21,049.49
Current Period Retainage Amount(CR=R*[E*(1-T)]); $2,044.41
Total Retainage Held (PR+CR): $23,093.90
Schedule Payment Amount Less Retainage (E-CR): $42,973.58
}
}
10/2i/2021 Page 2/9
City of Auburn-Construction Contract Payment * *
Project No.CP1812,Project Name:Sewer Pump Station Electrical Improvements, Cl.FY Y OF
Contract No.20-18 ow
Schedule:Sch A-King County Payment No.8•Final
Sales Tax Rate:10.100% Period Dates:3egin 9/21/21,End 10/4/21 WAS N 1 N GTO N
Previous Current
Contract Periods Period Total
STD 95 Contract
Item a or SP Sec N Description Qty Unit Unit Price Qty Amt Qty Amt Qty Amt Quantity
1 STD 1-04 Minor Changes 37500.00 EST $1.00 2,799,76 52,79976 3,92828 53,928.281 6,72804 56,728.04 17:94%
2 STD 1.07 SPCC Plan 1.00 LS 51:500.00 1.00 $1.500 00 0.00 50.00 1 00 31.500 OD 10000%
3 STD 1-09 Mobilization 1,00 LS $30,000.00 1.00 530,00000 000 50.00 1 an 330,00000 10000%
4 510 1-10 ProjectTemporary 1.00 15 52.500,00 1.00 52,50000 0.00 SO00 10 52,50000 100.00%
Traffic Control
5 SP 7-17 Temporary Sewage 1,00 15 $15,000.00 1.00 511,000 00 000 50.00 100 $15,000:00 100.00%
Bypass Pum ping System
6 SP 8-19 Electrical and Controls• 1.00 LS 360000,00 1.D0 560.000 CO 0.00 50.00 1.00 560,000.00 100.00%
8th Street Pump Station
i
7 SP 8.19 Electrical and Controls- 1,00' LS $28,600.00 1.00 5,26.60D 00 000 30.00 1.00 528.600.00 100,00% 1
Auburn 40 Pump Station
8 SP 0-19 Electrical and Controls• 1.00 LS 526.500,00 1,00 526,500,00 0.00 50,00 1,00 $26,500.00 100,00% 1
Dogwood Pump Station
9 SP 8-19 Electrical and Controls- 100 LS 928,000,00 1,00 328,000.00 0,00 50,00 1,00 528,000.00 100.00%
Ellingson Pump Station
10 SP 8-19 Electrical and Controls- 1.00 LS 562,350.00 1,00 567,95000 0.00 50.00 100 562,350.00 100,00%
F Street Pump Station
11 SP 8-19 Electrical and Controls- 1,00 15 352,000.00 100 5552,000 00 0.00 $0.00 1.00 552,000,00 100,90%
Peasely Ridge Pump
Station
12 52 8-19 Electrica'andControls- 1,00 LS 557.600 00 1,00 557,600.00 0:00 $000 1.00 557,60000 100 00%
Riverside Pump Station
13 SP 8-19 Electiicai and Controls 1.00 LS 561,60000 0.40 524,640.00 0.60 536.960,00 1.00 361,600.% 100.00%
Valley Meadows Pump
Station
14 5P 8-19 Electrical and Controls- 1,00 LS. 329,500,00 1.00 529,500.00 000 50.00 1.00 529,500..00 100.00%
Verdana Punt p Station
Subtotal 5492.650,00 Subtotal 5420,989 75 Subtotal 340,888.28 total%complete 93.75%
Tax 549,265.00 Tai 542,508.59 Tax $4,129.72
Total 5541,915 00 Total 3463,•496:OS Total 545.01800
I
10/261202.1 Page 3/9
CITY �?( �'° Construction Contract Final Payment
jjj 'jTJjt, f4
No. 8, Schedule Sch B - Pierce County
s
WASHINGTON
Project Name: Sewer Pump Station Electrical Improvements Project Number: CP1812
Contractor: Source Electric,LLC Pay Per'od: 9/21/21 -10/4/21
Retainage Option: City held retainage
Retainage%(R): 5.000%
Schedule Sales Tax Rate%(T); 10.000%
Summary
Original Contract Value(A): $211,887.20
Contract Change Orders(8): $0.00
Current Contract Value(A+B): $211,887.20
Amount Earned to Date(C): $201,398.96
Amount Previously Invoiced Including Retainage(0): $201,398.96
Amount Earned this Period Including Retainage(E=C-D): $0.00
Previous Sales Tax(X): $18,264.32
Current Period Sales Tax(Y=E*T): $0.00
Total Sales Tax(X+Y): $18,264.32
Previous Retainage Amount Held(PR): $9,156.73
Current Period Retainage Amount(CR=R*[E*(1-T)]): $0.00
Total Retainage Held (PR+CR): $9,156.73
Schedule Payment Amount Less Retainage(E-CR): $0.00
{
10/26/2021 Page 4/9
City of Auburn-Construction Contract Payment * *
Project No.CP1812,Project Name;Sewer Pump Station Electrical Improvements, CITY OF
Contract No.20-18
Schedule:Sch B-Pierce County Payment No.8-Final
Sales Tax Rate:10.000% Period Dates:Begin 9/21/21,End 10/4/21 WASHINGTON
Previous Current
Contract Periods Period Total
STD %Contract
Item N or SP Sec 1t Description Qty Unit Unit Price Qty Amt Qty Amt Qty Amt Quantity
15 STD 1-04 Minor Changes 1250000 EST $1.00 2,834.64 $2,834.64 0.00 60.00 2,834.64 62,834.64 22.58%
16 STD 1-07 SPCC Plan 1.00 LS $1,500.00 1 00 $1,500.00 0.00 60.00 1.00 61,500.00 10000%
17 STD 1-09 Mobilization 1.00 LS 515,00000 1.00 016.00000 000 5000 1.00 515,00(1.00 100.00%
18 OP 7-17 Temporary Sewage 1.00 LS $5,000.00 1.00 35.000.00 0.00 $0.00 1.00 $5,000.00 100.00%
Bypass Pumping System
19 SP 8-19 Electrical and Controls- 1.00 LS 552,900.00 1.00 652,900.00 0.00 $0.00 1.00 562,900.00 10000%
Area 19 Pump Station
20 5P 8-19 Electrical and Controls- 1.00 LS 602,90000 1 00 $52,904.00 000 S000 1.00 652.900,00 10000% 1
North Tapps Pun p
Station
21 SP 0-19 Electrical and Controls- 1.00 L5 553,000.00 1.00 $53,000 00 0.00 $0.00 1.00 $53,000 00 100.00%
Terrace View Pump
Station
Subtotal $192,800.00 Subtotal $183,134.64 Subtotal 50.00 Total%complete 94,99%
Tax 519,087.20 Tax $18,264.32 Tax $0.00
Tota' $211,887.20 Total $201,398.95 Total 50.00
._
7j}
10/26/2021 Page 5/9
CITY OF * * Construction Contract Final Payment
No. 8, Schedule Sch A -KC Change Order
WASHINGTON -
Project Name: Sewer Pump Station Electrical Improvements Project Number: CP1812
Contractor: Source Electric,LLC Pay Period: 9/21/21 - 10/4/21
Retainage Option: City held retainage
Retainage%(R): 5.000%
Schedule Sales Tax Rate%(T): 10.100%
Summary
Original Contract Value(A): $0.00
Contract Change Orders(B): $1,146.63
Current Contract Value(A+3): $1,146.63
Amount Earned to Date(C): $1,146.63
Amount Previously Invoiced Including Retainage(0): $1,146.63
Amount Earned this Period Including Retainage(E=C-D): $0.00
Previous Sales Tax(X): $105.19
Current Period Sales Tax(Y=E*T): $0.00
Total Sales Tax(X+Y): $105.19
Previous Retainage Amount Held(PR): $52.07
Current Period Retainage Amount(CR=R*[E'(1-T))) $0.00
Total Retainage Held (PR+CR): $52.07
Schedule Payment Amount Less Retainage(E-CR): $0.00
1
10/26/2021 Page 6(9
City of Auburn-Construction Contract Payment
Project No.CP1812,Project Name:Sewer Pump Station Electrical Improvements, CITY OF * *
Contract No.20-18
Schedule:Sch A-KC Change Order Payment No.8-Final
Sales Tax Rate:10.100% Period Dates:Begin 9/21/21,End 10/4/21 WASH(NGTON
Previous Current
Contract Periods Period Total
STD %Contract
Item a or SP Sec C Description Qty Unit Unit Price Qty Amt Qty Amt Qty Amt Quantity
CO1.1 SP 8.19 Fused Disconnects at Terrace 2 00 ea 5520.72 2:00 $1.341 44 000 50.00 2.00 $1,041 41 100.00%
View and F Street Pump
Stations
Subtotal $1,041 44 Subtotal S1.041 44 Subtotal $0.00'; Total%comlete 10000%
Tax $105.19 Tax $105.19 Tax 5000
Total 51,146.63 Total $1.146.61 Total $0.00
10/26/2021 Page 7/9
* ' C
CITY 0 -: RN
1 *... ,���" Construction Contract Final Payment
:,,,,,„-BNo. 8, Schedule Sch B - Pierce County Change
WASHINGTON Order
Project Name: Sewer Pump Station Electrical Improvements Project Number: CP1812
Contractor: Source Electric,LLC Pay Period: 9/21/21 - 10/4/21
Retainage Option: City held retainage
Retainage%(R): 5.000%
Schedule Sales Tax Rate%(T); 10.000%
Summary
Original Contract Value(A): $0.00
Contract Change Orders(B): $1,719.94
Current Contract Value (A+B): $1,719.94
Amount Earned to Date(C): $1,719.94
Amount Previously Invoiced Including Retainage(D): $1,719.94
Amount Earned this Period Including Retainage(E=C-D): $0.00
Previous Sales Tax(X): $157.78
Current Period Sales Tax(Y=E*T): $0.00
Total Sales Tax(XfY): $157.78
Previous Retainage Amount Held(PR): $78.11 .
Current Period Retainage Amount(CR=R*(E*(1-T)]): $0.00
Total Retainage Held (PR+CR): $78.11
Schedule Payment Amount Less Retainage(E-CR): $0.00
I
10/26/2021 Page 8/9
City of Auburn-Construction Contract Payment * 4�
Project No.CP1812, Project Name:Sewer Pump Station Electrical improvements, CITY OF •
Contract No.20-18
Schedule:Sch 8-Pierce County Change Order Payment No.8-Final
Sales Tax Rate:10.000% Period Dates:Begin 9/21/21,End 10/4/21 WASHINGTON
Previous Current
Contract Periods Period Total
STD %Contract
Item p or SP Sec 8 Description Qty Unit Unit Price Qty Amt Qty Amt Qty Amt Quantity
CO1.2 51) 8-19 Fused Disconnects at Area 19, 3 00 ea $520.72 300 51,562.16 0.00 90.00 3.00 91,562,16 100.00%
North Tapps and Riverside Pump
Stations
Subtotal 51,56216 Subtotal 51,56216 Subtotal S000 Total%complete 100,00%
Tax $157.78 Tax 4157 78 Tax $0.00
Total 91,719.94 Total 51,719 94 Total 50.00
10/26/2021 age&8