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Home My WebLink AboutAG-S-117 Macdonald Miller THE CITY OF AUBURN AND MACDONALD MILLER FACILITY SOLUTIONS, INC. AMENDMENT TO AGREEMENT FOR SERVICES AG-S-117 RELATING TO HVAC REPAIR AND MAINTENANCE THIS AMENDMENT TO THE AGREEMENT is made and entered into this a-today of , 2020, by and between the CITY OF AUBURN, a municipal corporation of the State of Was ngton (hereinafter referred to as the "CITY"), and MACDONALD MILLER FACILITY SOLUTIONS, INC. (hereinafter referred to as the "PROVIDER"). The City and Provider agree to amend the Agreement AG-S-117 executed on the 26th day of November, 2019. The changes to the Agreement are described as follows: 1. SCOPE OF SERVICES: The scope of work is amended to include the following tasks that will be performed in a good and professional manner: See Amended Exhibit A, which is attached hereto and by this reference made part of this Amendment. 2. COMPENSATION: The amount of this amendment is $12,362.00 plus Washington State sales tax of$1,236.20 for a total increase of$13,598.20. As total compensation for the Provider's performance of the services provided based on this Amended Agreement, the City shall pay the Provider fees and costs not-to-exceed $118,539.30 for 2020. See Amended Exhibit B, which is attached hereto and by this reference made part of this Agreement. REMAINING TERMS UNCHANGED: All other provisions of the Agreement between the parties for AG-S-117 executed on the 26th day of November 2019, shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. MACDONALD MILLER FACILITY SOLUTIONS CITY OF AUBURN By: .��// .i_• 4 Auth. ized :t r- . ancy Ba• s, ayor Approved as to form (Optional): Approved as to form: Attorney for(Other Party) V.� Kendra Comeau, City Attorney Amendment No. 1 for Agreement No.AG-S-117 MacDonald Miller Facility Solutions ENG-182, Revised 10/18 Page 1 of 1 ®MacDonald-Miller FACILITY SOLUTIONS We make buildings work better EXHIBIT A Building Performance Solutions I Standard Agreement Auburn Justice Center 340 E Main St, Auburn, WA 98001 Peak Performance Tasking ANNUALLY:EF'S,VAV'S QUARTERLY:AHU'S,CU'S,RTU'S MacDonald-Miller will perform comprehensive system maintenance tasks and check system performance in accordance with a program of standard routines as determined by our experience,the equipment manufacturer's recommendations, equipment application and location.Through this service we will help to assure your mechanical equipment continues to operate efficiently,safely and with fewer operating disruptions during the equipment life-cycle. As appropriate for each type of equipment,the inspections and maintenance include testing, aligning, calibrating,lubricating and recording of specific pressures and temperatures. Details of this seasonal maintenance and inspection are provided in the attached MacDonald-Miller Maintenance Task section for each unit and season. Indoor Air Quality Filter Services QUARTERLY:AHU'S,RTU'S To maintain a consistently high level of indoor air quality, reduce energy costs and avoid excessive equipment wear and tear, MacDonald-Miller will furnish and install new pleated filters in each unit.We employ an innovative air filter specifically designed for Northwest climate conditions.This filter is crafted with self-supporting media that provides a form and fit not found in the most commonly used filters- '5 t and the result is superior air filtration and indoor air quality. f .... �1 Special Services 7 � llJ 11 I. -z ' - = .. 1� , COIL CLEANING _�� fr ';.j. ANNUALLY:CU'S,RTU'S r ill _i_ l� ill!! MacDonald-Miller will power wash and chemically clean the outdoor coils on the ,I-1----"ii_i , I', rooftop equipment,a process whose effectiveness far exceeds that of simply - �'1, brushing the coil.This cleaning method removes dirt,film and debris from core if-Tlc I : --1---• -- '-t ) areas of coil that brushes cannot reach.A power washed coil maintains heat L_ , n � Itransfer, a factor that maximizes efficiencies and lowers operating pressures.This i r results in lower utility bills, reduced risk of compressor failure,and longer ' ' 1 equipment lifespan. ' 7-; � : macmiller.com 1-800-962-5979 WASHINGTON &OREGON ®MacDonald-Miller FACILITY SOLUTIONS r We make buildings work better. Standard Repair and Replacement Services To reduce the effects of system downtime and minimize repair costs we will repair or replace failed or worn components.This will promote peak operating condition for your system.Components suspected of being faulty may be repaired or replaced in advance to reduce the occurrence of system interruptions. Repairs will be made up to the authorized limit listed under Repair Authorization. If repair costs exceed this limit,we will provide a report of conditions and a proposal for authorization of repairs. Labor and material costs are excluded and will be billed at the Service Agreement Customer rates. MacDonald-Miller excludes any work in connection with duct cleanliness, including investigating and evaluating duct cleanliness and work related to duct cleaning. It is the owners'responsibility to assure all duct systems are clean and hazard free and comply with all health and safety standards. Standard Emergency Services Upon your notification to the MacDonald-Miller Service Coordination Call Center, we will provide emergency services to reduce the costs and disruptions of downtime when an unexpected problem occurs.This service is available between planned maintenance calls,24 hours/day,7 days/week. Non-emergency calls, as determined by your staff and MacDonald-Miller,will be incorporated into the next scheduled service call.The cost of these services is outside the scope of this agreement and will be billed at the Service Agreement Customer rates. Account Management To ensure quality service and that your facility needs are being met, a dedicated Account Manager will schedule regular meetings with you to discuss our performance.Topics covered will include your technical building systems,your facility, and evolving organizational objectives and strategies.This is also an opportunity to discuss recommendations on ways we can adjust our service support PFa program to better meet your needs. iiJiIiit i%i: � Ulig • 7:irif'* --'-lf‘1-7-f G .�i'111I�ri 11- Ca ;i miiiu l I 1. Ii ) „ ,. mom;'_.. macmiller.com 1-800-962-5979 WASHINGTON&OREGON MacDonald-Miller FACILITY SOLUTIONS® We make buildings work better. Effective Date & Duration of Agreement Coverage will begin upon mutual acceptance between City of Auburn and MacDonald-Miller Facility Solutions of the scope of work and attachments.The agreement will remain in effect for a consecutive year and will automatically renew on a yearly basis thereafter.This agreement will be evaluated on an annual basis and will be escalated by a minimum of four percent due to increasing labor and material costs. Standard Repair & Charges All repair labor and materials are excluded from the scope of this agreement and will be billed at our preferred customer rate, including our standard truck charge per callout.All work performed outside of normal working hours will be billed at 1.5 times the normal rate with the exception of Sundays and holidays which will be billed at 2 times the normal rate. Repair Authorization All necessary minor repairs up to $750.00 will be completed by MacDonald-Miller Facility Solutions without further authorization. For any repairs larger than this amount,we will contact: Lisa Moore DAY 253-261-7550 E-MAIL FAX CELL macmiller.com 1-800-962-5979 WASHINGTON&OREGON ®MacDonald-Miller FACILITY SOLUTIONS- We make buildings work better. EXHIBIT B Building Performance Services l Standard Agreement DATE:6/29/20 SERVICES BILLED TO: SERVICES TO BE PROVIDED AT Deke Jones THE FOLLOWING LOCATION(S): City of Auburn Auburn Justice Center 25 W Main St. 340 E Main St. Auburn,WA 98001 Auburn,WA 98001 Price and Payment Terms MacDonald-Miller Facility Solutions will provide the services listed above, in accordance with the attached Custom Maintenance Tasking and Equipment List, during the normal working hours using our employees or persons supervised by us. ANNUAL COST $ 12,362.00+tax BILLED QUARTERLY $3,090.50+tax macmiller.com 1-800-962-5979 WASHINGTON &OREGON ..MacDonald-Miller FACILITY SOLUTIONS% We make buildings work better. Equipment List Auburn Justice Center 340 E Main St, Auburn, WA 98001 Unit# Manufacturer .Description_ _ Model# Serial# Location AHU 1 Mitsubishi Air Handler Unit PK36FL3 41G00168B 2ND FLOOR SERVER ROOM AHU 2 Mitsubishi Air Handler Unit PK24FL3 4ZG00209A BASEMENT SERVER ROOM CU 1 Mitsubishi Condensing Unit PU36EK2 32E00908B ROOF JUSTICE CENTER CU 2 - Mitsubishi Condensing Unit PU24EK 4YE00114A ROOF JUSTICE CENTER EF 1 GREENHECK Exhaust Fan GB-071-6-X 04E10615 ROOF JUSTICE CENTER EF 2 GREENHECK Exhaust Fan GB-121-4X-QD 04D11242 ROOF JUSTICE CENTER EF 3 GREENHECK Exhaust Fan GB-141-5X-QD 04E06326 ROOF JUSTICE CENTER EF 4 GREENHECK Exhaust Fan GB-071-6-X 113485160805 ROOF JUSTICE CENTER EF 5 GREENHECK Exhaust Fan GB-121-4X-QD 04D11241 ROOF JUSTICE CENTER EF 6 GREENHECK Exhaust Fan GB-121-4X-QD 04D11244 ROOF JUSTICE CENTER EF 7 GREENHECK Exhaust Fan GB-081-6-X 04E10640 ROOF JUSTICE CENTER EF 8 Greenheck Exhaust Fan GB-071-6-X 04E10617 EVIDENCE BLDG ROOF EF 9 Greenheck Exhaust Fan GB-081-6-X 04E10641 EVIDENCE BLDG ROOF EF 10 Greenheck Exhaust Fan GB-071-6-X 04E10618 EVIDENCE BLDG ROOF EF 11 Greenheck Exhaust Fan GB-071-6-X 04E10619 EVIDENCE BLDG ROOF EF 12 Greenheck Exhaust Fan GB-081-6-X 04E10642 EVIDENCE BLDG ROOF EF 14 Greenheck Exhaust Fan GB-071-6-X 04E10620 EVIDENCE BLDG ROOF EF 15 GREENHECK Exhaust Fan G-095-DGEX-QD 04E10847 ROOF JUSTICE CENTER RTU 1 Trane Roof Top Unit YCH420AELMOB7GE C04D03108 ROOF JUSTICE CENTER 40000 RTU 2 Trane Roof Top Unit YCH360AELM086EE4 C04D03107 ROOF JUSTICE CENTER 0000 RTU 3 Trane Roof Top Unit YHC048A3RHA1CC2 417100047L ROOF JUSTICE CENTER BOA20 RTU 4 Trane Roof Top Unit YHC036A3RHA1AC2 417100039L ROOF JUSTICE CENTER BOA20 RTU 5 Trane Roof Top Unit YHC060A3RHA1GC2 417100530L ROOF JUSTICE CENTER BOA20 RTU 6 Trane Roof Top Unit YHC036A3RHA1 BDZ 417100530L EVIDENCE BLDG ROOF BOA20 macmiller.com 1-800-962-5979 WASHINGTON &OREGON ®MacDonald-Miller FACILITY SOLUTIONS® We make buildings work better. Equipment List Auburn Justice Center 340 E Main St, Auburn, WA 98001 JUnit# Manufacturer Description Model# Serial# Location RTU 7 Trane Roof Top Unit YHC060A3RHA1 GD2 417100559L ROOF BOA20 RTU 8 Trane Roof Top Unit YHC060A3RHAI GD2 417100648L N/A BOA ✓AV 0001 Nailor VAV Unit D35SEST 200437-1 1ST FLOOR VAV 0002 Nailor' VAV Unit D35SEST 200437-2 1ST FLOOR VAV 0003 Nailor VAV Unit D35SEST 200437-3 1ST FLOOR V- AV 0004 NAILOR VAV Unit D35SEST 200437-4 1ST FLOOR VAV 0005 NAILOR VAV Unit D35SEST 200437-5 1ST FLOOR VAV 0006 NAILOR VAV Unit D35SEST 200437-6 1ST FLOOR VAV 0007 NAILOR VAV Unit D35SEST 200437-7 1ST FLOOR VAV 0008 NAILOR VAV Unit D35SEST 200437-8 1ST FLOOR V- AV 0009 NAILOR VAV Unit D35SEST 200437-9 1ST FLOOR VAV 0010 NAILOR VAV Unit D35SEST 200437-10 1ST FLOOR VAV 0011 NAILOR VAV Unit D35SEST 200437-11 1ST FLOOR VAV 0012 NAILOR VAV Unit D35SEST 200437-12 BASEMENT VAV 0013 NAILOR VAV Unit D35SEST 200437-13 BASEMENT VAV 0014 NAILOR VAV Unit D35SEST 200437-14 BASEMENT VAV 0015 NAILOR VAV Unit D35SEST 200437-15 BASEMENT VAV 0016 NAILOR VAV Unit D35SEST 200437-16 BASEMENT VAV 0017 NAILOR VAV Unit D35SEST 200437-17 BASEMENT VAV 0018 NAILOR VAV Unit D35SEST 200437-18 BASEMENT VAV 0019 NAILOR VAV Unit D35SEST 200437-19 BASEMENT VAV 0020 NAILOR VAV Unit b35SEST 200437-20 BASEMENT VAV 1 -20 N/A VAV Unit N/A GENERATED 20 N/A macmiller.com 1-800-962-5979 WASHINGTON & OREGON I CITY OF ._,,,, `* » _^ . AuguimNancy Backus, Mayor WASHINGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000 September 25, 2020 Josh Johnson MacDonald-Miller Facility Solutions, Inc. PO Box 47983 Seattle, WA 98146 RE: Amendments 2 and 3 to Agreement No. AG-S-117 HVAC Repair and Maintenance Work Notice to Proceed Dear Mr. Johnson: Enclosed 'please find anexecuted copy of the above-referenced Amendment No. 2 and Amendment No. 3. The amendments supplement the scope of work to upgrade filter changes and include additional compensation in the amount of $1,562.00 for amendment 2, and $6,935.50 for amendment 3, for a total agreement amount of$127,036.80. For the City's-tracking and record keeping purposes, please reference AG-S-117 on all correspondence and related material. As the project manager, I am the designated contact for this agreement and all amendments. Questions, assignments and coordination shall be routed through me. You can contact me at 253-288-3158. Sincerely, Lisa Moore Facilities Manager Administration Department LM/cw/as Enclosure cc: Shawn Campbell, City Clerk AG-S-117 ENG-171-ELH,Revised 12/19 AUBURN * MORE THAN YOU IMAGINED Lo ILI THE CITY OF AUBURN AND MACDONALD MILLER FACILITY SOLUTIONS, INC. AMENDMENT TO AGREEMENT'FOR SERVICES AG-S-117 RELATING TO HVAC REPAIR AND MAINTENANCE) THIS AMENDMENT TO THE AGREEMENT is made and entered into this J day of 5e,Qk44%be4- 2020, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the"CITY"), and MACDONALD MILLER FACILITY SOLUTIONS, INC (hereinafter referred to as the"PROVIDER"). The City and Provider agree to amend the Agreement AG-S-117 executed on the 26th day of November, 2019. The changes to the Agreement aredescribed as follows: 1.. SCOPE OF SERVICES: See Amended Exhibit A,which is attached hereto and by this reference made part of this Amendment. 2. COMPENSATION: The amount of this amendment is $1,420.00 plus Washington State sales tax of$142.00 for a total increase of$1,562.00. As total compensation for the Provider's performance of the services provided based on this Amended.Agreement,the City shall pay the Provider fees and costs not-to-exceed $120,101.30 which includes all applicable sales tax. See Amended Exhibit B, which is attached hereto and by this reference made part of this Agreement. REMAINING TERMS UNCHANGED: All other provisions of the Agreement between the parties for AG-S-117 executed on the 26th day of November 2019, shallremain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. MACDONALD MILLER FACILITY SOLUTIONS CITY OF AUBURN By: Authorized signature ancy Bac,; , ayor Approved as to form (Optional): Approved as to form: Com, Attorney for(Other Party) Kendra Comeau, City Attorney Amendment No. 2 for Agreement No.AG-S-117 MacDonald Miller Facility Solutions ENG-182, Revised 10/18 Page 1 of 1 � ,,,. 'r, — ;l F MacDortafd- ler 1 . {,11., _ crit r __ tx4 ac^;"; 3N !',� i i ( 'moi f — j! i",''' � �$t, , 1 v� �.. TO,41:41.ett'0,40,3arrtkw:i, r'ml,,,,, . i (r E" If�t J --1:,:.:7't. — _ f �14. :4,- EXHIBIT A August 14, 2020 Lisa Moore Auburn Justice Center 340 E Main St Auburn, WA 98001 RE: Auburn Justice Center Addendum to MM Contract#33648 Dear Lisa: Attached you will find an addendum to upgrade the rooftop quarterly filter changes to MERV 13 filters. Please return a signed copy for our files, and retain the original for your records. If you have any questions, please give me a call. We appreciate your business. Sincerely, 11 r Jo h Jo nso Acco nt Manager_ MacDonald-Miller Facility Solutions, LLC tD con e7 , I gal d r• - - { tt .yi, l�''J',. 4 b"E ��y :1 °P'^ „..ap +.+,* :",,, ,. r-. . •..i,.,,,.!,-.1;74-1",%t''{tl°,„�'ws `t x;4+ r , 1,•- , ..�.., EXHIBIT B August 14, 2020 Lisa Moore Auburn Justice Center 340 E Main St Auburn, WA 98001 Addendum MM Contract#33648 Auburn Justice Center, 340 E Main St, Auburn, WA 98001 This addendum upgrades the rooftop quarterly filter changes to MERV 13 filters. This addendum modifies existing MacDonald-Miller contract#33648. Current Annual Contract Value $12,362.00 plus tax New Annual Increase. $1,420.00 plus tax New Annual Contract Value $13,782.00 plus tax This Contract Bills Quarterly. New Billing $3,445.50 plus tax This is effective August 1, 2020 ,I' August 14, 2020 JosiJohnon Date Acc u�nt�,Nana er MACI.''ONNALD MILL-ER FACILITY SOLUTIONS, LLC THE CITY OF AUBURN AND MACDONALD MILLER FACILITY SOLUTIONS, INC. AMENDMENT TO AGREEMENT FOR SERVICES AG-S-117 RELATING TO HVAC REPAIR AND MAINTENANCE THIS AMENDMENT TO THE AGREEMENT is made and entered into this kV) day of 5(1,001\ , 20 SO, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the "CITY"), and MACDONALD MILLER FACILITY SOLUTIONS, INC (hereinafter referred to as the "PROVIDER"). The City and Provider agree to amend the Agreement AG-S-117 executed on the 26th day of November, 2019. The changes to the Agreement are described as follows: 1. SCOPE OF SERVICES: See Amended Exhibit A, which is attached hereto and by this reference made part of this Amendment. 2. COMPENSATION: The amount of this amendment is $6,305.00 plus Washington State sales tax of$630.50 for a total increase of$6,935.50. As total compensation for the Provider's performance of the services provided based on this Amended Agreement, the City shall pay the Provider fees and costs not-to-exceed $127,036.80. See Amended Exhibit B, which is attached,hereto andby this reference made part of this Agreement. REMAINING TERMS UNCHANGED: All other provisions of the Agreement between the parties for AG-S-117 executed on the 26th day of November 2019, shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. MACDONALD MILLER FACILITY SOLUTIONS CITY OF AUBURN v: . . � B � / im► �� Authorizedsignature ancy Baayor Approved as to form (Optional): Approved as to form: Attorney for (Other Party) Kendra Comeau, City Attorney Amendment No. 3 for Agreement,No.AG-S-117 MacDonald Miller Facility Solutions ENG-182, Revised 10/18 Page 1 of 1 't ' ''° ' ' '` "° ' MacDonald- ' iller ,, , , I, 51 �� {' it !L a -- -.1, `' ,.,� I ^ u L W I; EXHIBIT A September 2, 2020 Lisa Moore City of Auburn 25 West Main Auburn, WA 98001 RE: City of Auburn—Multiple Sites Addendum to MM Contract#SEE BELOW Dear Lisa: Attached you will find an addendum to upgrade all filter changes to MERV 11 & MERV 13 filters. Please return a signed copy for our files, and retain the original for your records. If you have any questions, please give me a call. We appreciate your business. Sincerely, y 14.1 10 Jo Jo)nsoQ Acco f Manager- MacDonald-Miller Facility Solutions, LLC ►`'� - '_ '� ` : . .A • aet3onald`Miller rlsi 11 ill tr, I ; 1 u�� u �t';" "r; *• ` -41-' it 1 11- r ,' hi ,''i t ' . _ :; ! ' 1`F ` .it° )41101,14Ie,41!Hhf'ffi7 5:n1 .`s1- tf. v d a — „s EXHIBIT B September 2, 2020 Lisa Moore City of Auburn 25 West Main Auburn, WA 98001 Addendum MM Contract#SEE BELOW City of Auburn —Multiple Sites This addendum upgrades all filter changes to MERV 11 & MERV 13 filters. This addendum modifies existing MacDonald-Miller contract#SEE BELOW. Site Contract number 2020 Contract Price Fitter Addendum Contract+Addendum New quarterly Billing White River Valley Museum = 34449 $2,197. $158 $2,355 $588.75. Auburn Senior Center 34450, $4,395 $503 $4,898 $1,224.50 Auburn Parks.Maint&Ops . .. . 34452 $1,024 $36 $1,060 $265.00 Auburn Parks&Rec Bldg 34453 $8,489: $659 $9,148 $2,287.00 Mt View Cemetery 34454 $787. $63 - $850 . . $212.50 Auburn Golf Course 34458 $2,958 $129 $3,087 $771.75, Auburn:City Hall 34459., . - . $15,424 , '. $2,042 ., , $17,466 $4,366.50 Auburn Valley Humane Society 34460. $9,001: $79 $9,080 $2,270.00 Auburn Annex Bldg _ _ 34462. ;- $11,859. $2,012 $13,871 _ $3;467.75:, R St Bldg 35035 $2,159. $461, $2,620 $655.00 Warren Bldg. . _ ;36295 $1,123 $44 $1,167 .$29175; Game Farm Park 37359 $1,020 $30 $1,050 $262.50 Auburn Airport 37370 , . . $1,608 $89 $1,697 - - _$424.25, *All prices are before tax* This is effective September 1, 2020 - 1 1:1 September 2, 2020 Jos Joh son ( Date Account •anager MACDONALD MILLER FACILITY SOLUTIONS, LLC 9