HomeMy WebLinkAboutRobinson Noble, Inc. AG-C-515 AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-515
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Washington Municipal Corporation ("CITY") and ROBINSON NOBLE,
INC. whose address is 2105 South C Street, Tacoma, WA 98402, ("CONSULTANT.")
In consideration of the covenants and conditions of this Agreement, the parties
agree as follows:
1. SCOPE OF WORK.
See Exhibit A.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
October 31, 2019 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by conditions
beyond the control of the CONSULTANT. A supplemental Agreement to extend the
established completion time must be signed before original completion date.
3. COMPENSATION.
The CONSULTANT shall be paid by the CITY for completed services rendered
under the approved Scope of Work in Exhibit A. Exhibit A is attached hereto and by this
reference made a part of this Agreement. Such payment shall be full compensation for
work performed or services rendered and for all labor, materials, supplies, equipment
and incidentals necessary to complete the work. The CITY agrees to pay the
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CONSULTANT in accordance with the fee schedule outlined in Exhibit B for work
performed under this Agreement. Exhibit B is attached hereto and by this reference
made a part of this Agreement. The CONSULTANT shall submit an itemized invoice to
the CITY prior to payment, in a form similar to that attached as Exhibit C of this
Agreement. The total compensation for this Agreement shall not exceed $4,945.00.
If services are required beyond those specified in the Scope of Work, and not
included in the compensation listed in this Agreement, a contract modification must be
negotiated and approved by the CITY prior to any effort being expended on those
services.
4. SUBCONTRACTING.
The CONSULTANT shall not subcontract for the performance of any work under
this AGREEMENT without prior written permission of the CITY. No permission for
subcontracting shall create, between the CITY and subcontractor, any contract or any
other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts shall contain all applicable provisions of this
AGREEMENT.
5. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT is responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any negligent errors, omissions or other deficiencies in its plans,
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designs, drawings, specifications, reports and other services required. The
CONSULTANT shall perform its services to conform to generally-accepted professional
engineering standards and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided in this Agreement, neither the CITY'S review, approval, or
acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
6. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, arising out of or resulting from the
negligent acts, errors or omissions of the CONSULTANT in performance of this
Agreement, except for injuries or damages caused by the sole negligence of the CITY.
Should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to
persons or damages to property caused by or resulting from the concurrent negligence
of the CONSULTANT and the City, its officers, officials, employees, and volunteers, the
CONSULTANT's liability, including the duty and cost to defend, under this Agreement
shall be only to the extent of the CONSULTANT's negligence. The CONSULTANT
specifically and expressly agrees that this indemnification includes the CONSULTANT'S
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of
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this indemnification. This waiver has been mutually negotiated by the parties. The
provisions of this section shall survive the expiration or termination of this Agreement.
7. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided in this
Agreement. The parties agree that this Agreement may not be assigned in whole or in
part without the written consent of the CITY.
8. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property that may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of$1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
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b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be included as an additional insured under the
CONSULTANT'S Commercial General Liability insurance policy with respect
to the work performed for the CITY using the applicable ISO Additional
Insured endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, the
parties agree that Industrial Insurance would be required if the
CONSULTANT had employees. However, the parties agree that a
CONSULTANT who has no employees would not be required to have
Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions:
a. The CONSULTANT'S Automobile Liability and Commercial General Liability
insurance coverage shall be primary insurance as respects the CITY. Any
insurance, self- insurance, or insurance pool coverage maintained by the
CITY shall be excess of the CONSULTANT'S insurance and shall not
contribute with it.
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b. The CONSULTANT shall provide the Public Entity with written notice of any
policy cancellation within two business days of their receipt of such notice.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A:VII.
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
Failure on the part of the CONSULTANT to maintain the insurance as required
shall constitute a material breach of contract. The CITY may, after giving five business
days' notice to the CONSULTANT to correct the breach, immediately terminate the
contract or, at its discretion, procure or renew insurance and pay any and all premiums
for that insurance. If the CONSULTANT does not repay the premiums on request of the
CITY, the CITY will offset those costs against funds due the CONSULTANT from the
CITY.
If the CONSULTANT maintains higher insurance limits than the minimums shown
above, the CITY shall be insured for the full available limits of Commercial General and
Excess or Umbrella liability maintained by the CONSULTANT, irrespective of whether
such limits maintained by the CONSULTANT are greater than those required by this
contract or whether any certificate of insurance furnished to the CITY evidences limits of
liability lower than those maintained by the Consultant.
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9. NONDISCRIMINATION.
The CONSULTANT will not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, sexual
orientation, age, or where there is the presence of any sensory, mental or physical
handicap.
10. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that all drawings, computer discs, documents,
records, books, specifications, reports, estimates, summaries and such other
information and materials as the CONSULTANT may have accumulated, prepared or
obtained as part of providing services under the terms of this Agreement by the
CONSULTANT, shall belong to and shall remain the property of the CITY OF AUBURN
upon payment to CONSULTANT. In addition, the CONSULTANT agrees to maintain all
books and records relating to its operation and concerning this Agreement for a period
of six (6) years following the date that this Agreement is expired or otherwise
terminated. The CONSULTANT shall allow the CITY to inspect all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
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11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The CONSULTANT certifies to the best of its knowledge and belief, that it and its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding the effective date of this
Agreement been convicted of or had a civil judgment rendered against them
for commission or fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state, or local)
transaction or contract under a public transaction; violation of federal or state
antitrust statues or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving
stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three-year period preceding the effective date of this
Agreement had one or more public transactions (federal, state, or local)
terminated for cause or default.
12. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party on twenty (20) days written
notice to the other party. In the event of termination due to the fault of other(s) than the
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CONSULTANT, the CONSULTANT shall be paid by the CITY for services performed to
the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
13. GENERAL PROVISIONS.
13.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
13.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement, except with respect to claims which have been waived, will be
decided by a court of competent jurisdiction in King County, Washington.
13.3. If any dispute or conflict arises between the parties while this Agreement is
in effect, the CONSULTANT agrees that, notwithstanding such dispute or conflict, the
CONSULTANT shall continue to make a good faith effort to cooperate and continue
work toward successful completion of assigned duties and responsibilities.
13.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
13.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
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or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
13.6. All costs of enforcement, including reasonable attorney's fees, expenses
and court costs shall be paid to the substantially prevailing party.
13.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
13.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
13.9. This Agreement shall be administered by James E. Hay on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn Robinson Noble, Inc.
Attn: Susan Fenhaus Attn: James E. Hay
25 W Main Street 2105 South C Street
Auburn WA 98001 Tacoma, WA 98402
Phone: 253-804-5061 Phone: 253-475-7711
Fax: 253-931-3053 E-mail:Jhay@robinsonnoble.com
E-mail: sfenhaus(a auburnwa.gov
13.10. All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be delivered in person or sent by regular United
States mail, postage prepaid.
Any party may change their address by giving notice in writing to any other party.
13.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement for Professional Services AG-C-515
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CITY OF AUBURN
.411
ancy B-4 s, Mayor
Date a1 1
APPROVED AS TO FORM:
ross, City Attorney
ROBINSON NOBLE INC.
BY: ..
Title: PerNct/A-t_ NYo e4C-Dtocrtr
Federal Tax ID # 91-o 1.56c/60
Agreement for Professional Services AG-C-515
ENG-181, Revised 02/19
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Exhibit A
wiliftwienst
ROBINSON
NOBLE
August 7, 2019
Susan Fenhaus, PE
Water Utility Engineer
City of Auburn
25 W Main Street
Auburn, WA 98001
Subject: Peer Review of Prologis-Hunt Site CARA Report
Susan,
Robinson Noble is pleased to provide the City of Auburn (City) with this scope and cost esti-
mate to accomplish a peer review and evaluation of a Critical Aquifer Recharge Area (CARA) re-
port prepared for the Prologis-Hunt Site. We have previously reviewed the City's Professional
Services Agreement template and submitted requested modifications to Sections 7 and 11 for
the City's consideration. Our current General Fee Schedule is attached for reference.
Background
The City has expressed concerns regarding how proposed development activities surrounding
the Logandale Water Association Well will impact water quantity and quality. The developer
was required to provide a Critical Aquifer Recharge Area (CARA) report, which was subse-
quently prepared by Associated Earth Sciences, Inc. (AESI). The City requested that Robinson
Noble accomplish a peer review of the CARA report and provide the City with our comments
and recommendations in a technical memorandum.
Proposed Scope of Work
The scope of work and deliverables provided by the City is as follows:
Proposed developments at the northern end of Auburn have potential to impact
the Logandale Water Association well. This Group A well is not operated by the
City of Auburn; however, it is located within the Auburn water service area. To
understand the impact, the City required the developers to conduct a hydrogeo-
logic study. Auburn desires to have a third party hydrogeologist review the devel-
opers report, provide comments, and recommendations.
Deliverables:
Technical memo with comments and recommendations.
Assumptions
The AESI report, uploaded to our servers by the City, is 556 pages in its entirety, consisting of
28 pages of text, 7 figures, and 5 appendices (513 pages). Based on our discussions, we under-
stand that the majority of the appendices were generated and submitted independently as part
of planning requirements and included in the CARA report primarily for context. As such, we
understand that our review focus is on the primary text and figures comprising the first 35
pages. Substantive review of the appendix materials is not part of the current scope. Should
2105 South C Street 17625 130th Avenue NE,Suite 102
Tacoma,Washington 98402 www.robinson-noble.com Woodinville,Washington 98072
P:253.475.7711 I F:253.472.5846 P:425.488.0599 I F:425.488.2330
Susan Fenhaus
City of Auburn
August 7, 2109
Page 2
our review identify a potential need to review one or more of the appendices beyond the level
required to provide context for our review of the CARA report, we will contact the City and pro-
vide a scope and cost for that additional effort.
The second document provided by the City is a summary of SEPA comments prepared by the
Washington State Department of Health (WSDOH; "Auburn Prologis_DOH consolidated com-
ments.pdf"). We will review this document and incorporate our comments in a separate sec-
tion of our technical memorandum. We note that WSDOH has apparently identified a conflict in
ACC (Chapter 16.06 ACC vs. Chapter 16.10 ACC) as to how the City considers critical areas,
and we request the City provide clarification on what code-specific provisions should be consid-
ered prior to starting our review.
The third document provided by the City ("Proposed Scope for Hydrogeologic Study.docx")
was prepared by the developer to indicate the planned scope of the CARA report to be pre-
pared. We note that the developer consistently references the City of Redmond's Zoning Code
(RZC) in this document and not the Auburn City Code (ACC). We understand that the devel-
oper's CARA report scope was provided for context only, and it is not part of Robinson Noble's
current scope to evaluate or reconcile the submitted CARA report with this document.
Cost Estimate
Based on our understanding of the project and the conditions outlined in this scope, we esti-
mate the cost of our services, as described above, to be $4,945, including a 10% contingency.
Robinson Noble works on a time-and-expense basis according to the attached General Fee
Schedule. This estimate will remain valid for 90 days from the date of this scope.
Estimated Schedule
We estimate that our review and technical memorandum can be completed within 20 working
days of receiving a fully executed contract and clarification of the ACC provisions to be applied.
Please let me know if you have any questions or would like us to modify our scope or assump-
tions.
Sincerely,
Robinson Noble, Inc.
James E. Hay, LHG
Principal Hydrogeologist
attachment
HG 1507
EXHIBIT B
FEE SCHEDULE
Principal Associate
Hydrogeologist Hydrogeologist Draftsman Administrative Hours Cost
$187 $171 $95 $83
Task 1 Document Review 10 10 $1,870
Task 2 Technical Memorandum 10 5 1.5 2.5 19 $3,075
Estimate total: 29 $4,945
Exhibit B
Agreement No. AG-C-515
Page 1 of 1
gonismin
ROBINSON
NOBLE
General Fee Schedule January 1, 2019
Professional Positions Fee per Hour
Principal Engineer, Hydrogeologist or Environmental Scientist $187
Associate Engineer, Hydrogeologist or Environmental Scientist $171
Senior Engineer, Hydrogeologist or Environmental Scientist $146
Senior Project Engineer, Hydrogeologist or Environmental Scientist $126
Project Engineer, Hydrogeologist or Environmental Scientist $113
Staff Engineer, Hydrogeologist or Environmental Scientist $102
Senior Field Staff $93
Field Staff $80
Legal Support/Expert Witness Services/Testimony 150% of above rates
Support Positions
Senior GIS/CAD Specialist $95
Senior Technician $95
Senior Administrator $83
GIS/CAD Specialist $83
Technician $83
Administrator $72
Clerical Support $72
Other Fees and Costs
Subcontracts/ Professional services 15%
Management Fee Outside laboratory services 15%
Construction subcontracts 15%
Other Costs Travel (auto) $0.64/mile
Travel (other) Cost +10%
Per diem Prevailing State rate +10%
Other direct expenses Cost +10%
Field and laboratory testing/equipment rental See following pages
This fee schedule is subject to change according to contract or Professional Services Agreement conditions.
Robinson Noble, Inc. rates effective January 1, 2019
Hydrogeologic Equipment Rental Schedule
January 1, 2019
Equipment Unit Rate
Water Level Transducer and Data Logger Per day $25
Field Laptop Computer Per day $40
Electric Water Level Sounder(s) 0 to 300 ft Flat fee per project $30
over 300 ft Flat fee per project $60
DC Submersible Purge Pump (Single Stage) Per pump List price + 10%
DC Submersible Purge Pump (Dual Stage) Per pump List price + 10%
Double-Ring Infiltrometer Per day $50
Schonstedt Gradient Magnetometer Per day $75
Geonics EM-61 Metal Detector Per day $500
Downhole Gamma/Resistivity/Temperature
Logging Equipment Per day $500
Downhole Caliper Logging Equipment Per day $350
Draw Works Per day $600
Mechanical Sieve Sample Equipment Flat fee per well $50
2-inch Gasoline-powered Centrifugal Pump
(includes hoses) Per day $100
2-inch Submersible Pump + Controller Per day $180
Generator& Fuel Per day $70
Hand Auger Per day $50
Survey Gear(laser level & rod) Per day $85
FlowTracker Acoustic Doppler Velocimeter
Stream Gaging Equipment Per day $200
pH Field Meter Per day $25
GPS Per day $20
Other Equipment Negotiated Negotiated
Digital Camera Per day $10
This fee schedule is subject to change according to contract or Professional Services Agreement conditions.
• Robinson Noble, Inc. rates effective January 1, 2019
Environmental Equipment Rental and Consumable Schedule
January 1, 2019
Equipment Unit Rate
Water Level Transducer and Data Logger Per day $50
Field Laptop Computer Per day $40
Electronic Water Level Sounder Per day $30
Electronic Interface Probe Per day $75
DC Operated Peristaltic Pump Per day $45
2-inch Gasoline-powered Centrifugal Pump
(includes hoses) Per day $100
2-inch Submersible Pump + Controller Per day $350
Generator& Fuel Per day $70
Low-Flow Bladder Pump Per day $175
Photoionization Detector Per day $75
Combustible Gas Indicator Per day $65
GPS Per day $20
Water Quality Meter Per day $200
Teflon Water Bailer Per day $30
Soil Sampling Equipment (manual) Per day $25
Mechanical Sieve Sample Equipment Flat fee per project $50
Survey Gear (laser level & rod) Per day $85 •
pH Field Meter (soils) Per day $50
Soil Vapor Extraction System Per month $750
Digital Camera Per day $10
Hand Auger Per day $50
Other Equipment Negotiated Negotiated
Consumable Items:
Polyethylene Purge/Sampling Tubing Each 10 feet $2.50
DC Submersible Purge Pump (Single stage) Per pump List price + 10%
DC Submersible Purge Pump (Dual Stage) Per pump List price + 10%
Silicone Peristaltic Pump Head Tubing Each foot $4.00
Bladders for Low-Flow Bladder Pump Each $5.00
Water Sample Bailer Each $10
Bailer Rope/String Each 10 feet $1.00
Personal Protection Equipment Per day per person $50
This fee schedule is subject to change according to contract or Professional Services Agreement conditions.
Robinson Noble, Inc. rates effective January 1, 2019
Geotechnical Field and Laboratory Testing Schedule
January 1, 2019
Test Fee
Portable Nuclear Density Gauge Per Hour $5.00
Slope Inclinometer Per day $250
Direct Shear Point $200
Moisture-Density Relationship Curves: Each 1 pt$120
Each Multiple pts $225
Sieve Analyses (Gradations-Wet Sieve) Each $150
Bulk Sieve (if gravelly or>10Ib) Add $70
200 Wash Each $80
Hydrometer Analysis Each $175
Falling Head Permeability Each $165
Atterberg Limits Each $220
(Liquid Limit and Plastic Limit)
Moisture Content Each $12
Dynamic Cone Penetrometer Day $225
Points Each $20
Resistivity 4-point Gauge Day $300
Hand Auger Per day $50
Consolidation Test Incremental Loading $550
(9 loads, 0.125 TSF to 32 TSF,4 unloads) $50/each additional load
Shelby Tube Extrusion/Sample Description $40
Single-Ring Infiltrometer Per day $50
This fee schedule is subject to change according to contract or Professional Services Agreement conditions.
Robinson Noble, Inc. rates effective January 1, 2019
EXHIBIT C
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed,
percent completed during the billing period and completion along with funding status.
• Internal invoice number and/or sequential numeric number (i.e.: progress payment#
10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement# (i.e.: AG-C-115).
• Project number(s) listed (i.e.: PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet
detailing timesheets, or some other form of proof) along with type of work done (i.e.:
design,
right-of-way, or construction) or task order number.
• Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non-salary (i.e.: mileage, reproduction fees (i.e.: printing, copying),
communication fees (i.e.: telephone), supplies, computer charges, subconsultants),
indirect non-salary (overhead). The CITY does not pay for CONSULTANT meals
unless part of a task requires travel outside of the greater Seattle, Tacoma, and
Everett area. These costs are to be broken down and backup information is to be
attached to invoice. Project managers are to inform CONSULTANTS as to what is
required for break down information and if backup information is to be attached.
Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract—
total authorized amount (bottom line figure). Add amendments to this base contract
amount for total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required
by the project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 15tH
• For grant/special funded projects there might be other special information needed,
reference the LAG manual.
Consultant Invoices
Agreement No. AG-C-515
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SAMPLE INVOICE
City of Auburn Invoice #: 5222
25 West Main Progress Payment#: 2
Auburn WA 98001 Invoice Date: February 10, 2002
Attn: Scott Nutter (Project Engineer) Project Name: Thomas Nelson Farm
Agency Agreement#: AG-C-010 Project #: PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel Hours Hourly Amount
Rate
Mike Jones, Principal in Charge 1 $ 125.00 $ 125.00
Carla Maker, Architect 5 $ 72.00 $ 144.00
Joe Smith, Word Processing 10 $ 48.00 $ 480.00
Consultant Personnel Subtotal $ 749.00
Expenses (see attached Charge Multiplier Amount
documentation) s
Mike Jones, Principal in Charge 20 miles x1.1 $ 7.59
Carla Maker, Architect $ 30.00 x1.1 $ 33.00
Joe Smith, Word Processing $ 29.00 x1.1 $ 31.90
Consultant Expenses Subtotal $ 72.49
Consultant Total: $ 821.49
SUB CONSULTANTS (see attached documentation)
Subconsultant Hours Hourly Amount
Rate
ABC Environmental, Inc., Civil 10 $100.00 $ 1,000.00
Engineer
Electrical Consulting, Electrical 5 $100.00 500.00
Engineer
Mechanical Solutions, Mechanical 10 $100.00 MRF1,000.00
Engineer
Moving Company, Moving 2 $ 50.00 100.00
Consultant
Subconsultant Subtotal $ 2,600.00
Subtotal x 1.1 Multiplier $ 2,860.00
Subconsultant Total: $2,860,00
Consultant Invoices
Agreement No. AG-C-515
Page 2 of 3
TOTAL DUE THIS INVOICE $ 3,681.49
CONTRACT BREAKDOWN
Amount Total % % Amount
Task Authorize Prior This Invoiced To Expended Completed Remainin
d Invoiced Invoice Date g
Original
Contract $ $1,025.00 $2,681.49 $3,706.49 20% 25% $ 18,293.5
22,000.00 1
MRF* 2,500.00 0.00 1,000.00 1,0000.00 40% 45% 1,500.00
TOTAL $ $1,025.00 $3,681.49 $4,706.49 $ 19,793.5
24,500.00 1
Note: MRF=Management Reserve Fund
* Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the
amount of$2,000.00.
Consultant Invoices
Agreement No. AG-C-515
Page 3 of 3