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HomeMy WebLinkAboutAG-S-115 with IMS Infrastructure Management Services, LLC - Pavement and Asset Data Collection Services CITY OF AUBURN AGREEMENT FOR SERVICES AG-S-115 � I THIS AGREEMENT made and entered into on thisday of Y� 2019, by and between the City of Auburn, a municipal corporation of the State of Washington, hereinafter referred to as "City" and IMS Infrastructure Management Services, LLC, 1820 Drake Drive, Suite 104, Tempe, AZ 85283, hereinafter referred to as the "Provider." RECITALS: 1. The City is in need of the services of individuals, employees or firms for pavement management and rating services work. 2. The City wants to hire the Provider to provide these services in connection with the City's work. 3. The Provider is qualified and able to provide services in connection with the City's needs for this work, and is willing and agreeable to provide the services on the terms and conditions in this Agreement AGREEMENT: In consideration of the mutual promises contained in this Agreement, the parties agree as follows: 1. Scope of Services The Provider agrees to perform in a good and professional manner tasks 1, 2, 3, 4, 5, and 7 described in Exhibit "A." The Provider shall perform the services as an independent contractor and shall not be deemed, by virtue of this Agreement and the performance thereof, to have entered into any partnership, joint venture, employment or other relationship with the City. 2. Additional Services If additional services with respect to related work are required beyond those specified in the Scope of Work, and not included in the compensation listed in this Agreement, the parties will amend this Agreement before the Provider performs the additional services. However, Provider agrees that it shall perform additional services on the written request of an authorized representative of the City pending execution of an Amendment. 3. Provider's Representations The Provider represents and warrants that it has all necessary licenses and certifications to perform the services provided for in this Agreement, and is qualified to perform those services. AG-S-115 ENG-230, Revised 12/18 Page 1 of 7 4. City's Responsibilities The City shall do the following in a timely manner so as not to delay the services of the Provider: a. Designate in writing a person to act as the City's representative with respect to the services. The City's designee shall have complete authority to transmit instructions, receive information, interpret and define the City's policies and decisions with respect to the services. b. Furnish the Provider with all information, criteria, objectives, schedules and standards for the project and the services provided for herein. c. Arrange for access to the property or facilities as required for the Provider to perform the services provided for herein. d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other documents prepared by the Provider and render decisions regarding such documents in a timely manner to prevent delay of the services. 5. Acceptable Standards The Provider shall be responsible to provide, in connection with the services contemplated in this Agreement, work products and services of a quality and professional standard acceptable to the City. 6. Compensation As compensation for the Provider's performance of the services provided for in this Agreement, the City shall pay the Provider the fees and costs specified on Exhibit "B." The Provider shall submit to the City an invoice or statement of time spent on tasks included in the scope of work , and the City upon acceptance of the invoice or statement shall process the invoice or statement in the next billing/claim cycle following receipt of the invoice or statement, and shall remit payment to the Provider, subject to any conditions or provisions in this Agreement or Amendment. The Agreement number must appear on all invoices or statements submitted. The not-to-exceed amount for this agreement is $44,185.00. 7. Time for Performance and Term of Agreement The Provider shall not begin any work under this Agreement until authorized in writing by the City. The Provider shall perform the services in accordance with the direction and scheduling provided on Exhibit "A" unless otherwise agreed to in writing by the parties. All work under this Agreement shall be completed by December 31, 2019. 8. Ownership and Use of Documents All documents, reports, memoranda, diagrams, sketches, plans, surveys, design calculations, working drawings and any other materials created or otherwise prepared by the Provider as part of his performance of this Agreement (the "Work Products") shall be owned by and become the property of the City, and may be used by the City for any purpose beneficial to the City. 9. Records Inspection and Audit All compensation payments shall be subject to the adjustments for any amounts found upon audit or otherwise to have been improperly invoiced, and all records and books of accounts pertaining to any work performed under this Agreement AG-S-115 ENG-230, Revised 12/18 Page 2 of 7 shall be subject to inspection and audit by the City for a period of up to three (3) years from the final payment for work performed under this Agreement. 10. Continuation of Performance In the event that any dispute or conflict arises between the parties while this Contract is in effect, the Provider agrees that, notwithstanding such dispute or conflict, the Provider shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. 11. Administration of Agreement This Agreement shall be administered by Jim Tourek, on behalf of the Provider, and by the Mayor of the City, or designee, on behalf of the City. Any written notices required by the terms of this Agreement shall be served on or mailed to the following addresses: City of Auburn IMS Infrastructure Management Services, LLC Jacob Sweeting, P.E. Jim Tourek City Engineer/Assistant West Region Manager of Client Services Director of Engineering Services 25 West Main Street 1820 West Drake Drive, Suite 104 Auburn, WA 98001-4998 Tempe, AZ 85283 Phone: 253-804-3118 Phone: 480-462-45030 E-mail: jsweeting@auburnwa.gov E-mail: jtourek@imsanalysis.com 12. Notices All notices or communications permitted or required to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered in person or deposited in the United States mail, postage prepaid, and addressed, if to a party of this Agreement, to the address for the party set forth above. Either party may change his, her or its address by giving notice in writing to the other party. 13. Insurance The Provider shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Provider, or the Provider's agents, representatives, employees, or subcontractors. Provider's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Provider to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Service Provider shall obtain insurance of the types described below: a. Automobile Liability insurance, covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) AG-S-115 ENG-230, Revised 12/18 Page 3 of 7 form CA 00 01 or a substitute form providing equivalent liability coverage. Provider shall maintain automobile insurance with minimum combined single limit for bodily injury and property damage of$1,000,000 per accident. b. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project aggregate limit using ISO form CG 25 03 05 09 or equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Provider's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate, and a $2,000,000 products-completed operations aggregate limit. c. Worker's Compensation coverage as required by the Industrial Insurance laws of the State of Washington. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: a. The Provider's insurance coverage shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Provider's insurance and shall not contribute with it. b. The Provider shall provide the Public Entity and all Additional Insureds for this work with written notice of any policy cancellation within two business days of their receipt of such notice. Insurance is to be placed with an authorized insurer in Washington State. The insurer must have a current A.M. Best rating of not less than A:VII. Provider shall furnish the City with certificates of insurance and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Provider before commencement of the work. The City reserves the right to require that complete, certified copies of all required insurance policies be submitted to the City at any time. The City will pay no progress payments under Section 7 until the Provider has fully complied with this section. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than AG-S-115 ENG-230, Revised 12/18 Page 4 of 7 those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the Public Entity may, after giving five business days' notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the Public Entity on demand, or at the sole discretion of the Public Entity, offset against funds due the Contractor from the Public Entity. 14. Indemnification/Hold Harmless The Provider shall defend, indemnify and hold the City and its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses, or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Provider and the City, its officers, officials, employees, and volunteers, the Provider's liability hereunder shall be only to the extent of the Provider's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Provider's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 15. Assignment Neither party to this Agreement shall assign any right or obligation hereunder in whole or in part, without the prior written consent of the other party hereto. No assignment or transfer of any interest under this Agreement shall be deemed to release the assignor from any liability or obligation under this Agreement, or to cause any such liability or obligation to be reduced to a secondary liability or obligation. 16. Nondiscrimination The Provider may not discriminate regarding any services or activities to which this Agreement may apply directly or through contractual, hiring, or other arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or where there is the presence of any sensory, mental or physical handicap. 17. Amendment, Modification or Waiver No amendment, modification or waiver of any condition, provision or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or such party's or parties' duly authorized representative(s) and specifying with particularity the nature and extent of such AG-S-115 ENG-230, Revised 12/18 Page 5 of 7 amendment, modification or waiver. Any waiver by any party of any default of the other party shall not affect or impair any right arising from any subsequent default. Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant to this Agreement. 18. Termination and Suspension Either party may terminate this Agreement upon written notice to the other party if the other party fails substantially to perform in accordance with the terms of this Agreement through no fault of the party terminating the Agreement. The City may terminate this Agreement upon not less than seven (7) days written notice to the Provider if the services provided for herein are no longer needed from the Provider. If this Agreement is terminated through no fault of the Provider, the Provider shall be compensated for services performed prior to termination in accordance with the rate of compensation provided in Exhibit "B" hereof. 19. Parties in Interest This Agreement shall be binding upon, and the benefits and obligations provided for herein shall inure to and bind, the parties hereto and their respective successors and assigns, provided that this section shall not be deemed to permit any transfer or assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive benefit of the parties hereto and it does not create a contractual relationship with or exist for the benefit of any third party, including contractors, sub-contractors and their sureties. 20. Costs to Prevailing Party In the event of such litigation or other legal action, to enforce any rights, responsibilities or obligations under this Agreement, the prevailing parties shall be entitled to receive its reasonable costs and attorney's fees. 21. Applicable Law This Agreement and the rights of the parties hereunder shall be governed by and interpreted in accordance with the laws of the State of Washington and venue for any action hereunder shall be in of the county in Washington State in which the property or project is located, and if not site specific, then in King County, Washington; provided, however, that it is agreed and understood that any applicable statute of limitation shall commence no later than the substantial completion by the Provider of the services. 22. Captions, Headings and Titles All captions, headings or titles in the paragraphs or sections of this Agreement are inserted for convenience of reference only and shall not constitute a part of this Agreement or act as a limitation of the scope of the particular paragraph or sections to which they apply. As used herein, where appropriate, the singular shall include the plural and vice versa and masculine, feminine and neuter expressions shall be interchangeable. Interpretation or construction of this Agreement shall not AG-S-115 ENG-230, Revised 12/18 Page 6 of 7 be affected by any determination as to who is the drafter of this Agreement, this Agreement having been drafted by mutual agreement of the parties. 23. Severable Provisions Each provision of this Agreement is intended to be severable. If any provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement. 24. Entire Agreement This Agreement contains the entire understanding of the parties hereto in respect to the transactions contemplated hereby and supersedes all prior agreements and understandings between the parties with respect to such subject matter. 25. Counterparts This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become effective when one or more counterparts have been signed by each of the parties and delivered to the other party. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective the day and year first set forth above. CITY OF AUBURN IMS INFRASTRUCTURE MANAGEMENT SERVICES, LLC .._I . . -` ► _ . . . !' ncy Ba• , • , Mayor Signature Name: PerPk Tel rn2 r Title: Pr i'n c ipc/ Federal Tax ID No: 20 -0 S`I ZOg3 Approved as to form: Signature: - — 9 Steve Gross, City Attorney Name: Title: Trofecfi roan Pr AG-S-115 ENG-230, Revised 12/18 Page 7 of 7 Quotation for I RAM ■ ■ Infrastructure Management Services Professional Se ry i c e s IMS Infrastructure Management Services 1820 W.Drake Dr.Ste. 104 Tempe,AZ 85283 Phone:(480)839-4347 Fax (480)839-4348 www imsanalysis-corn To: Jacob Sweeting, P.E., City Engineer/Assistant Date: March 27, 2019 Director of Engineering Services From: Jim Tourek, Manager of Client Services Project: Auburn, WA Subject: 2019 Pavement& Sidewalk Data Collection Project No: N/A Thank you for taking the time to review the pavement and asset data collection services offered by IMS Infrastructure Management Services. IMS excels in pavement and asset management solutions and can provide a full suite of data collection and software services. We are quite familiar with Auburn as a result of having surveyed the roadway network in 2017 as well recent surveys in Bainbridge Island, Bellingham, SeaTac, Edmonds, and Federal Way. As we understand from the 2017 project, the City of Auburn maintains 306 centerline miles of roadway (this includes +1 mile of neighborhoods). IMS collects all data in accordance with the U.S. Army Corps of Engineers data protocols, commonly referred to as ASTM D6433. In addition, we deliver all data in industry standard formats such as Excel, Access, personal geodatabases, shapefiles, and Google Earth KMZ files. One of our four Laser Road Surface Testers (RST) will be mobilized to survey the entire # (+ t tt' roadway network. Our team's unique approach to ( • I • pavement data collection includes a survey of the ` RI all of the City's arterial, collector and local 1,21 - roadways that will be surveyed in a single linear 7111111111in ** pass resulting in a total of approximately 140 D.,.‘}Sv survey miles. Included in the base scope is a410 CO' comprehensive pavement analysis and report with budget scenarios, maintenance and rehabilitation plans, and unit rates. Our team can also perform deflection surveys with a Dynaflect for subgrade strength analysis, delivery of images, and delivery of right-of-way asset inventories (these are shown as optional tasks). Our approach, and key service differentiator, is based on three, time proven fundamentals: Answer the questions that are being asked — don't over-engineer the system or make it needlessly complicated. Databases and the application of technology are meant to simplify asset management, not make it more difficult. Service and quality are paramount to success — the right blend of technically correct data, condition rating, and reporting will provide the agency with a long-term, stable solution. Service to the client remains our top priority. Local control and communications are key—it is important that all stakeholders understand the impacts of their decisions and have the system outputs react accordingly. We excel in making ourselves readily available. IMSAuburn, WA Pavement Data Collection Page 1 City if Auburn AUBURN 2019 Pavement Data Collection , Data Collection IMS is unique to the industry because an objective and repeatable data collection effort will be completed. The •'' ', ` Laser RST will be used to perform a ----- surface condition assessment of all City < .' streets. Instead of using the subjective feet on ground or windshield sampling 5 .�. ------ _.. _ method, all data will be collected continuously and recorded in 100-foot ,•.x _ ;,, %.,0 intervals in the form of a detailed - ---.- — <- .....- database ,.database complete with GPS coordinates. The data will also be aggregated to the section level following the sectioning and referencing methodology determined after IMS and City review. GIS and Pavement Management Linkage The role of GIS in pavement management , ' ' cannot be overstated. It is a powerful tool that ,':::?'!;:-'%:',.>"::.; , provides the capability to handle and present x • '"' vast amounts of data in an efficient manner. ' *x - � - '*, IMS will provide a link between the City's GIS r;' .., 1INVy, }- , 1.L.- v � �f �, - program and the pavement management data. ` This will enable the City to display and , generate color-coded maps based upon ,� existing pavement conditions, street h " , rehabilitation plans, or most of the data in the .‘. '-.. pavement management program. An output of such a plot is illustrated in the adjacent image. Provision of Video& Digital Images In conjunction with the surface condition � 4 it erroLAire-ire 1reni rt survey, each test section is recorded on digital video with a forward-facing digital t- • _ _ camera and used as part of the IMS .0-- "" " ' quality control and quality assurance = 4 procedures. Additional cameras can be F-4 mounted to expand the viewing area or to f include right of way asset features of : special interest to the City. IMS can , 'i provide digital images at specified - intervals (e.g. 10', 25' or 50')for viewing in selected third party software and/or through the City's GIS. 1MBAuburn, W4 Pavement Data Collection Page City of Auburn AU BURN 2019 Pavement Data Collection Pavement Management Analysis and Report Immediately following the completion of the field surveys, our team will begin processing the pavement distress severity and extent scores in an effort to develop a Pavement Condition Index (PCI) for each roadway segment. The condition results are analyzed by a team of IMS engineers, who then develop the Auburn multi-year pavement management plan. This section provides a brief summary of the functionality of the IMS pavement analysis in order to emphasize our implementation expertise as well as the abilities and constraints within a pavement analysis. The purpose of pavement management is to produce cost effective maintenance programs that maximize available resources and roadway life. By incorporating key components of a cost benefit analysis into the analysis operating parameters, we can develop a game plan that is optimized to meet the needs of the Auburn staff. In addition, the analysis operating parameters described within this section can be delivered in an easy to use Interactive Excel Spreadsheet including the segment PCI data, pavement deterioration curves, triggers (priority weight factors), and the prioritized multi-year plan. Everything is linked to GIS in the form of simple shape files or even a personal geodatabase. Field Inspection Data and Pavement Condition Index (PCI) The IMS analysis allows you to store information regarding your pavements, including surface types, number of lanes, patching estimates, cross slopes, and sidewalk & curb types with replacement estimates. Pavement condition data including surface distress, roughness, and deflection results can be stored and analyzed. Using an in-house Pavement Manager Setup module, we can develop customized condition elements, distress types (load & non-load), Indices (SDI, RI, & SI), weightings, and overall PCI. In addition to the yearly programs, the net impact each budget scenario has on the expected condition of the road network over time can be determined. This budget impact can be illustrated both in terms of the yearly increase or decrease in the average network PCI score, PCI distribution, or % Backlog of roads that were not selected by the budgets. IMS converts the difficult to understand FHWA and ASTM D6433 data to a 0-10 distress rating scale with distress weighted factors (DWF), where DWF = {Area under D6433 deduct curves/3000}. Modeling and Performance Curves With an IMS analysis, you can forecast various budget scenarios to help you determine your ideal o, City of Auburn,WA 1 ACP and PCC Performance Curves maintenance and rehabilitation schedule. Our , . M�<,•,<-«, �, approach will help you decide what rehab activities should be performed, when and where $ I to perform them, and it will provide an ideal o s° budget for your system to maintain it at a specific E - level of service. IMS engineers use pavement deterioration models that can be customized to reflect the climatic conditions and structural characteristics of the Auburn road network. As a result, performance curves can be developed on factors such as functional class, pavement type, and sub-grade strength. IAuburn, IVA Pavement Data Collection Page 3 City of Auburn AU BURN 2019 Pavement Data Collection Set Points and Operating Parameters One of the most important aspects of the IMS approach is determining the 'set points' or thresholds of the performance curves and other factors. In general, these set points determine what type of treatment will be selected given the current or predicted condition of a road segment over time. For example, the scatter plot displayed below illustrates a potential rehab selection process that may be incorporated for Auburn. Each dot represents the outcome of a pavement condition assessment on each segment in the road network. The X-axis is the pavement condition score while the Y-axis is a Structural Index (will be developed with deflection data). The boundaries created by the intersection of the vertical green lines and horizontal dashed black lines represent the potential rehabilitation strategy for those given conditions. Each maintenance and rehabilitation strategy is programmed to take place in the most optimal year for each roadway segment. The color bands are also an effective way of illustrating the activity priorities through an analysis that takes into account critical PCI drops, also known as "cost of deferral." The IMS analysis specifically targets "critical segments", which is defined as segments that will drop into a more expensive treatment category if they are not selected now. By presenting the rehab strategies in a visual format such as this, the user, City staff, management, and Councils can easily understand, follow, and potentially modify the results with confidence. loo I ) i 1 i 90 • Pavement Condition Index(PCI)Rehab Priority Chart r (501 • Partial Recon g 7o Moderate Pavements Weak Pavements N •• • • * 031 Thick r •r �••Y �'_,•• Olay RR1 1St Priority O ▪ �,: • 2nd Priority to�„a� CU R So (10)Full .;:. ;. 3rd Priority 7.1 Recon •. •. .. o ' .1 (50)thick • (33)thin ttl th ✓• -'--.-•-:•;:-* Olay.2.0 {�-�� ora el ( S O • d • 'C' RR1 t•CO r� rity v 40 ,x. . (40)Modfzl)surf y, —..... 1.,......�• Oleg 1.5. . TrznnJ 0 •. h••+ 2.0 RR1 r 30 • i {55)Thick - .....,.... col RRI •�`•r {30)Thin i I • 4- 7:":1t, - yr• "'` , (101 Slurry 20 .(c)27.):, '* \.1 116)Mod , 'i r 1 �r Strong Pavements RR2 - -- �T-•#�F•__-�•. • ._._..... (3G)thin [ INSurf �4: `4 •". ,. Olay• T,im 1 -.7a +• RR? :j Hitt I 120)Sud . Trtmm 1. .• . •.• 0 . .��.L. r.. 0 10 20 30 40 50 60 70 80 90 100 Pavement Condition Index(PCI) Rehabilitation Analysis IMSAuburn, WA Pavement Data Collection Page 4 City of Auburn AU BURN 2019 Pavement Data Collection An unlimited number of City of Auburn, WA pavement maintenance Five Year Post Rehab PCI Versus Annual Budget and rehabilitation A, .,.,.•._o•,e- >,�..oe„od o,a,ozor, strategies can be defined within our system. An ; _ –� analysis is then run, g incorporating the ;:t {` performance curves, set Y / points, filter criteria, and ; rehab alternatives. This €CC identifies the overall o cs need in terms of rehab strategies and costs for the City's road network, —_< .•,o. `;” for today as well as year 60 on year for the next 5 to '000 40t0 5°°0 000 1 O years. Annual Budget Each Year for Five Years($1,000/Yr) The IMS approach allows you to input any number of "what if" budget scenarios and produce prioritized yearly rehab programs based on those funding levels over a 10-year analysis period. Typical budget scenarios include Budget$/Year, Unlimited Budget$, "Do Nothing" Budget, and a Target PCI Budget. What is included in an IMS analysis & report? • Street ownership and inventory/attribute report. • Present condition ranking–detailed and summary condition data including; Good/Fair/Poor, Load Associated Distresses (LAD), Non-LAD, and Project reviews of each street in the network, as well as the network as a whole. • Fix all budget analysis – this identifies the upper limit of spending by rehabilitating all streets assuming unlimited funding. • Do nothing analysis–this identifies the effects of not performing roadway rehabilitation projects. • Steady state rehabilitation life cycle analysis–this identifies the minimum amount of rehabilitation that must be completed in order to maintain the existing level of service over 3, 5, or 10 years. • PCI& funding levels–what funding will be necessary to maintain a PCI of 70, 75 & 80. • Plus or minus 50% and other additional runs – additional budget runs are completed at rates of +50% and -50% of the suggested steady state analysis. Up to 10 budget scenarios will be run. • Integration of capital projects and Master Plans – ongoing and proposed projects that affect roadway rehabilitation planning will be incorporated into the analysis. • Draft multi-year rehabilitation and prioritized paving plans– based on need, available budget and level of service constraints; a minimum of three budget runs will be completed. • Final prioritized paving plan – incorporating feedback from stakeholder departments and utilities, complete with budget and level of service constraints. �M� Auburn, WA Pavement Data Collection Page 5 City of Auburn Au BURN 2019 Pavement Data Collection "EASY STREET ANALYSIS" INTERACTIVE SPREADSHEET While the results of the survey will certainly be documented and bound into a final report that illustrates the findings of the survey, it is imperative that staff have access to the pavement condition and analysis results without having to become software experts. We have engineered a simple and easy to use Easy Street Analysis that utilizes the core metrics of MicroPAVER while enhancing the pavement analysis through the integration of roughness, project development, full suite of rehabs, and cost benefit rehab candidate selection approach. The IMS Easy Street Analysis will be programmed to develop a "before and after construction" maintenance and rehabilitation plan using "cost of deferral" as a priority weighting factor in an effort to introduce cost-benefit techniques into the City's pavement management plan. In addition, the Excel Spreadsheet will have referenced deterioration curves for each functional classification, pavement type, and even pavement strength rating. The power of having the data in such an open architecture fashion allows staff to easily integrate this data into a 3rd party pavement management system at some point in the future (if desired). The spreadsheet will also contain a full suite of maintenance and rehabilitation techniques, unit rates, and associated PCI resets. The parameters of the analysis (Priority Weighting Factors) can also be modified and reprioritized on the fly. This will allow the project's data to evolve with the priorities of stakeholders and staff. As seen in the image below, the analysis data in the spreadsheet is supplemented with a few cells highlighted in yellow. The yellow highlighted cells simply indicate that they are "HOT" and can be modified. While there are several highlighted cells in the IMS Excel Spreadsheet, the two shown below represent the Annual Budget and the Project ID. The Annual Budget cell can be modified with a new budget and the 5-year plan will automatically re-prioritize on the fly. While IMS will have already aggregated the project's segments (block-to-block) into viable projects (multiple blocks strung together to form a logical project), the user has the ability to aggregate additional blocks into a project or even remove a segment from a project without having to become a software expert. .., .m.•: deo — o.id Mt,1' de•rmna e - au: .rbc 9,,.. r p - update,, p ftter Ow/W nee.tido*, vd M, R c _ —G t 11.,,!,.,!`j= lyd 1 of Mbeto- E t• T } swam VI ` -e_ . r '1I Ofinfe , I mt _ nMda TV Cela t Mr •` lop n Wad,van U 1 nu •Cel Py oreal�apnan ea me .. - mw•rog a nla.M1»mn•:C^�aton Km-. Caw.. <peu l'.: "se _ r.- 1 _- vepobxt. ` . ,�S [,tart wrtuq ! 45,— PCI e[Mee Plan e,xa a •:mer ee. !: Iii Nerd..w Males:, 1 Klrn•+pol Y t AK.,corbol E - N.all AA...pd ° . ' ; _ - target vcl IMAuburn, WA Pavement Data Collection Page 6 City of Auburn AU BURN 2019 Pavement Data Collection Optional Structural Strength Assessment& Analysis Subsurface distress investigations are a valuable tool to assess the sub-grade condition of a roadway. As an optional deliverable, IMS can integrate the Structural Index (SI) as a component of each roadways final PCI score. To assess the subgrade strength of a roadway, a Dynaflect or Falling Weight Deflectometer(FWD) can be utilized for asphalt and concrete roadways. Deflection Testing: Dynaflect Deflection testing can be performed using a Dynaflect or cki Falling Weight Deflectometer device in accordance with r ASTM standards. y Our team is capable of conducting a �� �_�;�., — structural assessment of all designated City roadways. Deflection testing is typically completed at least once in each direction in every street segment (proposed every 500 feet) 1,k along the outside lanes of the roadway. Testing shall be . ' " _ altered to an inside lane when it appears to be in a worse condition than the outside lane of the segment based on site observations. IMS will record the readings of a series of geophones for inclusion in the overall pavement condition rating. These readings will be used to determine the pavement strength, load transfer capabilities, and identify properties of the base and sub-grade. Upon completion of the deflection survey a structural analysis is performed. Dynaflects apply a known load to the pavement and measure the pavement response to the load. The structural adequacy of a road is expressed as a 0 to 100 score with several key ranges: roadways with a Structural Index greater than 75 are deemed to be structurally adequate for the loading and may be treated with lightweight surface treatments or thin overlays; those between 50 and 75 typically reflect roads that require additional pavement thickness; and scores below 50 typically require reconstruction and increased base and pavement thickness. The adjacent graph presents a sample structural adequacy plot of a recent client's roadway network against its average pavement condition. The diagonal blue line separates • r. roadways that are performing above expectations (above the line), from those that are not (below the line). The ~ . small number of roadways falling below " "' """"' •` the diagonal line indicates this particular _ agency has a high percentage of roadways that are structurally . : inadequate for their design load. This is typically the result of insufficient base and structural materials during the • original construction, or the application of overlays that were too thin during the lifetime of the roadway. I5 Auburn, WA Pavement Data Collection Page 7 City of Auburn AU BURN 2019 Pavement Data Collection Optional Right-of-Way Asset Inventories The IMS Laser RST uses high-end GPS coordinate data and HD digital cameras positioned so that all assets/attributes requiring data capture are visible with the front, side, and rear cameras. For Auburn, IMS can collect information for traffic signs, street lights, curb & gutter/ditches, pavement markings, signals, sidewalks, ADA ramps, and many other ROW assets visible in the RST HD video. ROW asset inventories are supplemented with air photos and GIS to ensure strong positional accuracy. The IMS technology is an open architecture system that allows virtually any type of asset to be defined for collection of location, attribute, and condition data. Once an asset is observed, the operator toggles to the individual record input screen and proceeds to input the appropriate attribute and associated information. Wherever possible, "pick lists" are employed to streamline the data entry function and provide uniform, high quality data. IMS confirms the feature attributes to be collected with the client prior to data collection. The images and GPS data are merged on a frame-by-frame basis. The images are then post-processed using a specialty piece of GIS and image viewing software. Using RST imagery, the existing centerline GIS, and aerial photography, IMS spatially plots each right-of-way asset in its real world location. Prior to commencing the optional ROW asset inventories, a document called the Master Asset List (MAL) will be developed. The MAL defines what assets or inventory items are to be logged and what attributes will be extracted. The MAL also defines the methodology for condition rating each asset. Traffic Sign Inventory IMS sign inventory, condition assessment, and retro-reflectivity projects are comprehensive in nature. Our trained technicians review all RST video collected to acquire sign imagery and visual attributes. Through the use of a specialty t • e piece of GIS software that consumes the RST imagery, we can -- - spatially plot each sign in its real world location. We take it one- ' 351 # STOP . ,• ! • . step further by adopting the most recent aerial photography (if t'_.�)`. available) to ensure all signs and supports are positionally correct -.-/• 1l.�a_ __ within the City's GIS environment. Or'T ' s rtk a!_I -• -�, .5r" i LI For the City of Auburn, IMS will include the following attributes for ---'-""" r, , 'A • acquisition: segment ID, sign ID, MUTCD code, support type, -1+--F- `i support ID, location, and a series of descriptive measurements , -` �..,,ail "—_- assigned from the MUTCD code definitions. IMS sign inventories i : , : _ - are also supplemented with a support inventory. It takes very little -'' time to assign an ID to each support, as well as the type, and `,, location. Each support is linked to a corresponding sign (or group _ of signs if more than one is present). The image below is a recent if example of a completed sign inventory that was loaded to the L `. ` .` IMSvue data viewer tool. The sign/support inventory can be delivered in all or any of the following formats: • Load data to Lucity's Sign Module. • Populated in Excel or Access • Delivered as a personal geodatabase or series of shape files • Delivered as a Google Earth KMZ file 'MS Auburn, WA Pavement Data Collection Page 8 City of Auburn AU BURN 2019 Pavement Data Collection Optional Sidewalk Inventory& ADA Ramp Inspections The RST uses high-end GPS coordinate data and digital cameras positioned so that all attributes/assets requiring data capture are visible with the front, side, and rear cameras. For this particular assignment, IMS can develop a comprehensive sidewalk and ADA ramp inventory. After IMS processes the video and develops the sidewalk and ADA Ramp inventory, IMS raters will take record of any ADA ramp that is not compliant based on varied levels of compliance. This will strictly cover the sidewalks in the Downtown Auburn/Winslow and the Town Center of Lynwood Center areas. The survey images and GPS data are merged on a frame-by-frame basis along with the sidewalk and ADA Ramp inventories. The images are then post-processed using a specialty piece of GIS and roadway image viewing software. Using RST imagery, the existing centerline GIS, and aerial photography, IMS will spatially plot each sidewalk and ADA Ramp in its real world location. Prior to completion of the sidewalk and ADA ramp inventory database development, a document called the Master Asset List (MAL) will be developed, using each applicable exhibit as a starting point. The MAL defines what assets or inventory items are to be logged and what attributes will be extracted. The MAL also defines the methodology for condition rating of the sidewalks. Essentially the Master Asset List is the direct equivalent of a "data direction" as it sets the rules for right-of-way asset data collection. This will be the expanded and the final document will be reviewed and approved by the City. Sidewalk Inventory The versatility of the Laser RST is exhibited in its ability to perform detailed sidewalk • inventories for agencies such as Auburn. � �,� When viewed full-size, the top picture displays slight scaling on the sidewalk with a non-compliant ADA ramp illustrated in the ' upper left-hand corner. The lower image shows a slight transverse crack in the i'41 Slight Scaling and Non-ADA sidewalk panel with an uneven surface due Compliant Ramp. to paver settlement. IMS will supplement the sidewalk inventory and condition assessment with the rater's ADA Ramp compliance inspection results from the field. Below are the most common ADA Ramp =,. attributes collected: �� Slight transverse cracking with • IDpaver settlement. • Compliance Type • Condition • Material • Location ,: • Placement • Visual Impairment Facilities • Street Segment ID IMSAuburn, WA Pavement Data Collection Page 9 City of Auburn AU BURN 2019 Pavement Data Collection Proposed Project Budget The detailed budget presented below is based on the IMS work plan and deliverables. It represents a realistic budget to complete the work, and we are confident we can maintain an on-time, on-budget approach to the assignment. Pricing from 2017 has been maintained (test miles dropped slightly). Auburn,WA-2019 Base Scope of Services Task Activity Quant Units Unit Rate Total Project Initiation 1 Project Initiation&Set-Up 1 LS $2,500.00 $2,500.00 2 Network Referencing&GIS Linkage 306 T-Mi $12.00 $3,672.00 Field Surveys 3 RST Mobilization/Calibration* 1 LS $3,000.00 $3,000.00 a.Discount RST Mobilization if Survey Tied to Nearby Agency 1 LS ($1,500.00) ($1,500.00) 4 RST Field Data Collection(2-Pass testing of Aterials;balance 1-Pass) 306 T-Mi $95.00 $29,070.00 Data Management 5 Data QA/QC,Processing,&Formatting 306 T-Mi $14.00 $4,284.00 6 "Easy Street"Pavement Management Spreadsheet complete with 1 LS $4,500.00 $4,500.00 Analysis,Budget Development&No Written Report IwaonL& a. "Live"Spreadsheet Pavement Cost Benefit Analysis Included in Base Activities b. Online"Live"Spreadsheet Training Included in Base Activities c. Log Presence of Sidewalks/Curbs&ADA Ramps(Estimates) Included in Base Activities d. "Live"Spreadsheet-License&Ongoing Maintenance Fee Included in Base Activities 7 Project Management 1 LS $3,159.00 $3,159.00 Project Total: $48,685.00 Optional Service Items and Activities 7e Draft and Final Written Report 1 LS $3,500.00 $3,500.00 8 Dynaflect Mobilization for Deflection Testing 1 LS $3,000.00 $3,000.00 a.Arterial Roadway Deflection Testing 138 T-MI $144.00 $19,872.00 b.Safety Vehicle&Operator for Deflection Testing(by City;IMs Est.64 Hr 0 HR $125.00 $0.00 9 Collection of GPS,Crossfall,Rradius of Curvature,and Grade 306 T-MI $15.00 $4,590.00 10 Collection of Digital Images at 20-25'Intervals(1-Forward View) 306 T-MI $16.00 $4,896.00 11 IMSVue/Amazon Web-hosted Viewer(includes Tech Support) 1 LS $7,000.00 $7,000.00 a.IMSvue-3 Years Annual Maintenance Fee Included in Viewer Cost 12 City Council Presentation 1 LS $3,500.00 $3,500.00 13 ROW Assets:HD Video Collection&Calibration(3-Views) 306 T-Mi $20.00 $6,120.00 a.Sign&Support Database Development 306 T-Mi $100.00 $35,300.00 b.Sidewalk Database Development 306 T-Mi $50.00 c.ADA Ramp&Obstructions Database Development 306 T-Mi $18,360.00 $60.00 $18,360.00 d.Curb&Gutter Database Development 306 T-Mi $60.00 $18,360.00 e.Pavement Markings and Striping Database Development 306 T-MI $60.00 f.Street Lights $ 306 T-MI $90.00 7,540.00 $27,540.00 g.Traffic Signal Poles 306 T-MI $30.00 $9,180.00 h.Culverts and Ditches 306 T-MI $30.00 $9,180.00 i.Guard Rails/Handrails 306 T-MI $40.00 $12,240.00 j.Bridges 306 T-MI $20.00 $6,120.00 k.Street Side Furniture(i.e.,benches,bus shelters.etc.) 306 T-MI $30.00 $9,180.00 I. 6%Discount for>5 ROW Assets Selected it,3-5,3%Discount) 306 T-MI TBD Note: Task 3a. will require a nearby agency to be surveyed to save on Mob, fee. Thank you for considering IMS as a viable solution to your pavement management needs. We'll strive to remain an asset and extension of the City of Auburn staff and team. If any questions arise please do not hesitate to call or e-mail. Our entire staff is here to provide support and I can be reached at (480) 462-4030 or jtourek cr imsanalysis.com Sincerely, IMS Infrastructure Management Services Jim Tourek, West Region Manager of Client Services IMB Auburn, WA Pavement Data Collection Page 10 ___........mil IMSINFR-01 ARACHEL ,4��� CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 4/16/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAE: American April M. Rachel American Insurance&Investment Corp. PHONE - FAX 6765 West Russell Rd#150 (A/c,No,Ext): (702) 877-1760 (ac,No):(702)877-0937 Las Vegas,NV 89118 IooREss:april.rachel@american-ins.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A Travelers Ind Co of America 25666 INSURED INSURER B:Travelers Indemnity Company 25658 IMS Infrastructure Management Services,LLC INSURER C:Charter Oak Fire Ins Co 25615 1820 W Drake Dr.,Ste.104 1 INSURER D:Travelers Cas&Surety Co Amer 31194 Tempe,AZ 85283 I INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR'.. - - 'ADDL SUBR' LTR W TYPE OF INSURANCE INSD VD POLICY NUMBER POLICY EFF 1 POLICY EXP (MM/DD/YYYY) (MM/DD/YYYY) LIMITS A X I COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE 1 X I OCCUR X 6809H179210 3/26/2019 3/26/2020 DAMAGE TO RENTED 1,000,000 X PREMISES(Ea occurrences $ J BFPD/XCU 10,000 MED EXP(A�one person) $ X Contractual Liab. PERSONAL&ADV INJURY $ 1,000,000 LIMIT APPLIES PER: 2,000,000 X-1 POLICY XGENERAL AGGREGATE $ L AGGREGATE �E° L � LOC PRODUCTS-COMP/OP AGG I $ 2,000,000 OTHER: B AUTOMOBILE LIABILITY $ COMBINED SINGLE LIMIT 1,000,000 (Ea accident) $ X ANY AUTO X 1BA8923L36A19GRP 3/26/2019 3/26/2020 BODILY INJURYJrperson) $ OWNED 1 SCHEDULED i AUTOS ONLY AUTOS BODILY INJURYjE'er accident) $ HIRED 1 NON-OWNED PROPERTY DAMAGE AUTOS ONLY 1 i AUTOS ONLY i (Per accident) $ B X I UMBRELLA LIAB X I OCCUR 1 $ EACH OCCURRENCE $ 4,000,000 4,000,000 ' DED X RETENTION$ 10,000 EXCESS LIAB CLAIMS-MADE ICUP8666Y370 3/26/2019 3/26/2020 AGGREGATE $ C I WORKERS COMPENSATION X _ AND EMPLOYERS'LIABILITY STATUTE 1 i_EERH _ ANY PROPRIETOR/PARTNER/EXECUTIVE .Y/N i,UB2K992554 4/19/2019 4/19/2020 OFFICER/MEMBER EXCLUDED? N N/A E.L.EACH ACCIDENT $ 1,000,000 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE. $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ D ;Professional Liab. 106703766 3/25/2019 3/25/2020 Each Claim 2,000,000 D I',Claims Made/Rpt'd 106703766 3/25/2019 3/25/2020 Aggregate 5,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE:AS-S-115 Professional Liability Retro:FULL PRIOR ACTS City of Auburn is listed as additional insured with respects to General Liability and Auto Liability on a primary and non contributory basis for general liability and automobile liability coverage for the duration of the contract term.Cancellation Notice:30 Days,10 days notice for non-payment of premium. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Auburn THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 25 West Main Street ACCORDANCE WITH THE POLICY PROVISIONS. Auburn,WA 98001-4998 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD COMMERCIAL GENERAL LIABILITY POLICY NUMBER: 6809H179210 ISSUE DATE: 03/18/19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS- SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Names of Additional Insured Person(s)or Organization(s): Any person or organization that you agree in a written contract to include as an addtional insured on this Coverage Part, provided that such written contract was signed and executed by you before, and is in effect when the "bodily injury" or"property damage" occurs or the "personal injury" or "advertising injury" offense is committed. Location of Covered Operations: Any project to which an applicable written contract with the described in the Name of Additional Insured Person(s) or Organization(s) section of this Schedule applies (Information required to complete this Schedule. if not shown above, will be shown in the Declarations.) A. Section II -Who Is An Insured is amended to in- This insurance does not apply to "bodily injury" or dude as an additional insured the person(s) or "property damage"' occurring. or "personal injury' organization(s) shown in the Schedule, but only or "advertising injury" arising out of an offense with respect to liability for "bodily injury", "'property committed. after: damage". "'personal injuryor "advertising injury" 1. All work. including materials, parts or equip- caused, in whole or in part, by: ment furnished in connection with such work. 1. Your acts or omissions: or on the project (other than service. mainte- 2. The acts or omissions of those acting on your nance or repairs) to be performed by or on behalf; behalf of the additional insured(s) at the loca- tion of the covered operations has been corn- in the performance of your ongoing operations for pleted: or the additional insured(s) at the location(s) desig- nated above. 2. That portion of "'your work" out of which the injury or damage arises has been put to its in- B. With respect to the insurance afforded to these tended use by any person or organization additional insureds. the following additional exclu- other than another coniractor or subcontrac- sions apply: tor engaged in performing operations tor a principal as a part of the same project.. CG 03 61 03 05 Copyright 2005 The SL Paul Travelers Companies, Inc. All rights reserved.. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc.. with its permission. POLICY NUMBER: 6809H179210 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. OTHER INSURANCE- ADDITIONAL INSUREDS - PRIMARY AND NON-CONTRIBUTORY WITH RESPECT TO CERTAIN OTHER INSURANCE This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART The following is added to Paragraph 4. a., Primary {1) The "bodily injury" or "property damage" for which Insurance, of SECTION IV — COMMERCIAL GEN- coverage is sought is caused by an "occurrence" ERAL LIABILITY CONDITIONS: that takes place; and However, if you specifically agree in a written contract {2) The "personal injury" or "advertising injury" for or agreement that the insurance afforded to an addi- which coverage is sought arises out of an offense tional insured under this Coverage Part must apply on that is committed; a primary basis, or a primary and non-contributory basis, this insurance is primary to other insurance that subsequent to the signing and execution of that con- is available to such additional insured which covers tract or agreement by you. such additional insured as a named insured, and we will not share with that other insurance, provided that: CG D4 25 07 08 ©2008 The Travelers Companies,Inc. Page 1 of 1 COMMERCIAL AUTO Policy Number: BA8923L36A19GRP THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AUTO COVERAGE PLUS ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GENERAL DESCRIPTION OF COVERAGE- This endorsement broadens coverage. However, coverage for any injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limited by another endorsement to the Coverage Part, and these coverage broadening provisions do not apply to the extent that coverage is excluded or limited by such an endorsement. The following listing is a general cover- age description only. Limitations and exclusions may apply to these coverages. Read all the provisions of this en- dorsement and the rest of your policy carefully to determine rights,duties,and what is and is not covered. A. BLANKET ADDITIONAL INSURED H. AUDIO, VISUAL AND DATA ELECTRONIC B. EMPLOYEE HIRED AUTO EQUIPMENT-INCREASED LIMIT C. EMPLOYEES AS INSURED I. WAIVER OF DEDUCTIBLE-GLASS D. SUPPLEMENTARY PAYMENTS -INCREASED J. PERSONAL PROPERTY LIMITS K. AIRBAGS E. TRAILERS-INCREASED LOAD CAPACITY L. AUTO LOAN LEASE GAP F. HIRED AUTO PHYSICAL DAMAGE M. BLANKET WAIVER OF SUBROGATION G. PHYSICAL DAMAGE - TRANSPORTATION EXPENSES- INCREASED LIMIT A. BLANKET ADDITIONAL INSURED performing duties related to the conduct of The following is added to Paragraph A.1., Who Is your business. An Insured,of SECTION II -COVERED AUTOS 2. The following replaces Paragraph b. in B.5., LIABILITY COVERAGE: Other Insurance, of SECTION IV - BUSI- Any person or organization who is required under NESS AUTO CONDITIONS: a written contract or agreement between you and b. For Hired Auto Physical Damage Cover- that person or organization, that is signed and age, the following are deemed to be cov- executed by you before the "bodily injury" or ered"autos"you own: "property damage" occurs and that is in effect (1) Any covered "auto" you lease, hire, during the policy period, to be named as an addi- tional insured is an "insured" for Covered Autos rent or borrow;and Liability Coverage, but only for damages to which (2) Any covered"auto" hired or rented by this insurance applies and only to the extent that your "employee" under a contract in person or organization qualifies as an "insured" an "employee's" name, with your under the Who Is An Insured provision contained permission, while performing duties in Section II. related to the conduct of your busi- B. EMPLOYEE HIRED AUTO ness. 1. The following is added to Paragraph A.1., However, any "auto" that is leased, hired, Who Is An Insured, of SECTION II - COV- rented or borrowed with a driver is not a ERED AUTOS LIABILITY COVERAGE: covered"auto". An "employee" of yours is an "insured" while C. EMPLOYEES AS INSURED operating a covered "auto" hired or rented The following is added to Paragraph A.1., Who Is under a contract or agreement in an "em- An Insured, of SECTION II- COVERED AUTOS ployee's" name, with your permission, while LIABILITY COVERAGE: CA T4 20 0215 ©2015 The Travelers Indemnity Corn pany.All rights reserved. Page 1 of 3 Includes copyrighted material of Insurance Services Office,Inc.with its permission. COMMERCIAL AUTO Any "employee"of yours is an "insured"while us- (2) An adjustment for depreciation and physical ing a covered "auto"you don't own, hire or borrow condition will be made in determining actual in your business or your personal affairs. cash value in the event of a total"loss". D. SUPPLEMENTARY PAYMENTS -INCREASED (3) If a repair or replacement results in better LIMITS than like kind or quality,we will not pay for the 1. The following replaces Paragraph A.2.a.(2)of amount of betterment. SECTION II -COVERED AUTOS LIABILITY (4) A deductible equal to the highest Physical COVERAGE: Damage deductible applicable to any owned (2) Up to $3,000 for cost of bail bonds (in- covered"auto". cluding bonds for related traffic law viola- (5) This Coverage Extension does not apply to: tions) required because of an "accident" (a) Any "auto" that is hired, rented or bor- we cover. We do not have to furnish rowed with a driver; or these bonds. (b) Any "auto" that is hired, rented or bor- 2. The following replaces Paragraph A.2.a.(4)of rowed from your"employee". SECTION II -COVERED AUTOS LIABILITY COVERAGE: G. PHYSICAL DAMAGE - TRANSPORTATION EXPENSES-INCREASED LIMIT (4) All reasonable expenses incurred by the "insured" at our request, including actual The following replaces the first sentence in Para- loss of earnings up to $500 a day be- graph A.4.a., Transportation Expenses, of cause of time off from work. SECTION III - PHYSICAL DAMAGE COVER- E. TRAILERS-INCREASED LOAD CAPACITY AGE: The following replaces Paragraph C.1. of SEC- We will pay up to $50 per day to a maximum of I-COVERED AUTOS: $1,500 for temporary transportation expense in- TIONcurred by you because of the total theft of a cov- 1. "Trailers" with a load capacity of 3,000 ered"auto"of the private passenger type. pounds or less designed primarily for travel H. AUDIO, VISUAL AND DATA ELECTRONIC on public roads. EQUIPMENT-INCREASED LIMIT F. HIRED AUTO PHYSICAL DAMAGE Paragraph C.1.b. of SECTION III - PHYSICAL The following is added to Paragraph A.4., Cover- DAMAGE COVERAGE is deleted. age Extensions, of SECTION III - PHYSICAL I. WAIVER OF DEDUCTIBLE -GLASS DAMAGE COVERAGE: The following is added to Paragraph D., Deducti- Hired Auto Physical Damage Coverage ble, of SECTION III - PHYSICAL DAMAGE If hired "autos" are covered "autos" for Covered COVERAGE: Autos Liability Coverage but not covered "autos" No deductible for a covered "auto" will apply to for Physical Damage Coverage, and this policy glass damage if the glass is repaired rather than also provides Physical Damage Coverage for an replaced. owned "auto", then the Physical Damage Cover- J. PERSONAL PROPERTY age is extended to "autos" that you hire, rent or The following is added to Paragraph A.4., Cover- borrow subject to the following: age Extensions, of SECTION III - PHYSICAL (1) The most we will pay for "loss" to any one DAMAGE COVERAGE: "auto" that you hire, rent or borrow is the Personal Property Coverage lesser of: We will pay up to $400 for "loss" to wearing ap- (a) $50,000; parel and other personal property which is: (b) The actual cash value of the damaged or (1) Owned by an "insured";and stolen property as of the time of the (2) In or on your covered"auto". "loss";or This coverage only applies in the event of a total (c) The cost of repairing or replacing the theft of your covered"auto". damaged or stolen property with other No deductibles apply to Personal Property cover- property of like kind and quality. age. Page 2 of 3 ©2015 The Travelers Indemnity Company.All rights reserved. CA T4 20 02 15 Includes copyrighted material of Insurance Services Office,Inc.with its permission. COMMERCIAL AUTO K. AIRBAGS (2) Any: The following is added to Paragraph B.3., Exclu- (a) Overdue lease or loan payments at the sions, of SECTION III - PHYSICAL DAMAGE time of the "loss"; COVERAGE: (b) Financial penalties imposed under a Exclusion 3.a. does not apply to "loss" to one or lease for excessive use, abnormal wear more airbags in a covered"auto" you own that in- and tear or high mileage; flate due to a cause other than a cause of "loss" set forth in Paragraphs A.1.b. and A.1.c., but (c) Security deposits not returned by the les- only: sor; a. If that "auto" is a covered "auto"for Compre- (d) Costs for extended warranties, Credit Life hensive Coverage under this policy; Insurance, Health, Accident or Disability b. The airbags are not covered under any war- Insurance purchased with the loan or ranty; and lease; and c. The airbags were not intentionally inflated. (e) Carry-over balances from previous loans or leases. We will pay up to a maximum of $1,000 for any M. BLANKET WAIVER OF SUBROGATION one"loss". SIM L. AUTO LOAN LEASE GAP The following replaces Paragraph A.5., Transfer Of Rights Of Recovery Against Others To Us, The following is added to Paragraph A.4., Cover- of SECTION IV - BUSINESS AUTO CONDI- age Extensions, of SECTION III - PHYSICAL TIONS: DAMAGE COVERAGE: 5. Transfer Of Rights Of Recovery Against Auto Loan Lease Gap Coverage for Private Passen erT Others To Us g ype Vehicles In the event of a total "loss" to a covered "auto" of We waive any right of recovery we may have the private passenger type shown in the Schedule against any person or organization to the ex- or Declarations for which Physical Damage Cov- tent required of you by a written contract exe- erage is provided, we will pay any unpaid amount cuted prior to any "accident" or "loss", pro- due on the lease or loan for such covered "auto" vided that the "accident" or "loss" arises out of less the following: the operations contemplated by such con- (1) The amount paid under the Physical Damage tract. The waiver applies only to the person or Coverage Section of the policy for that "auto"; organization designated in such contract. and CA T4 20 0215 ©2015 The Travelers Indemnity Company.All rights reserved. Page 3 of 3 Includes copyrighted material of Insurance Services Office,Inc.with its permission. Policy# BA8923L36A19GRP COMMERCIAL AUTO 4. Loss Payment — Physical Damage Cover- son or organization holding, storing or trans- ages porting property for a fee regardless of any At our option,we may: other provision of this Coverage Form. a. Pay for, repair or replace damaged or sto 5. Other Insurance1111 len property; a. For any covered "auto" you own, this b. Return the stolen property, at our ex- Coverage Form provides primary insur- pense. W e will pay for any damage that ance. For any covered "auto" you don't results to the"auto"from the theft; or own, the insurance provided by this Cov- erage Form is excess over any other col- c. Take all or any part of the damaged or lectible insurance. However, while a cov- stolen property at an agreed or appraised ered "auto" which is a "trailer" is con- value. nected to another vehicle, the Covered If we pay for the "loss", our payment will in- Autos Liability Coverage this Coverage clude the applicable sales tax for the dam- Form provides for the"trailer"is: aged or stolen property. (1) Excess while it is connected to a mo- 5. Transfer Of Rights Of Recovery Against tor vehicle you do not own; or Others To Us (2) Primary while it is connected to a If any person or organization to or for whom covered"auto"you own. we make payment under this Coverage Form b. For Hired Auto Physical Damage Cover- has rights to recover damages from another, age, any covered "auto" you lease, hire, those rights are transferred to us. That person rent or borrow is deemed to be a covered or organization must do everything necessary "auto" you own. However, any "auto"that to secure our rights and must do nothing after is leased, hired, rented or borrowed with "accident"or"loss"to impair them. a driver is not a covered "auto". B. General Conditions c. Regardless of the provisions of Para- 1. Bankruptcy graph a. above, this Coverage Form's Bankruptcy or insolvency of the "insured" or Covered Autos Liability Coverage is pri the "insured's" estate will not relieve us of any mary for any liability assumed under an obligations under this Coverage Form. "insured contract". 2. Concealment, Misrepresentation Or Fraud d. When this Coverage Form and any other Coverage Form or policy covers on the This Coverage Form is void in any case of same basis, either excess or primary, we fraud by you at any time as it relates to this will pay only our share. Our share is the Coverage Form. It is also void if you or any proportion that the Limit of Insurance of other"insured", at any time, intentionally con- our Coverage Form bears to the total of ceals or misrepresents a material fact con- the limits of all the Coverage Forms and cerning: policies covering on the same basis. a. This Coverage Form; 6. Premium Audit b. The covered"auto"; a. The estimated premium for this Coverage c. Your interest in the covered"auto";or Form is based on the exposures you told d. A claim under this Coverage Form. us you would have when this policy be- gan. We will compute the final premium 3. Liberalization due when we determine your actual ex- If we revise this Coverage Form to provide posures. The estimated total premium will more coverage without additional premium be credited against the final premium due charge, your policy will automatically provide and the first Named Insured will be billed the additional coverage as of the day the re- for the balance, if any. The due date for vision is effective in your state. the final premium or retrospective pre- 4. No Benefit To Bailee — Physical Damage mium is the date shown as the due date Coverages on the bill. If the estimated total premium exceeds the final premium due, the first We will not recognize any assignment or Named Insured will get a refund. grant any coverage for the benefit of any per- CA 00 01 10 13 C Insurance Services Office, Inc., 2011 Page 9 of 12