HomeMy WebLinkAbout02-17-2021 AIRPORT ADVISORY BOARD AGENDAPage 1 of 3
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Airport Advisory Board
Regular Meeting
February 17, 2021, 7:30 AM
Airport Office
Conference Room 1
________________________________________________________
AGENDA
A. VIRTUAL PARTCIPATION:
The Auburn Airport Advisory Board Meeting scheduled for Wednesday, February 17, 2021
at 7:30 a.m. will be held virtually and telephonically. To attend the meeting virtually please
click the link or enter the meeting ID into the Zoom app or call into the meeting at the phone
number listed below.
Per the Governor's Emergency Proclamation 20-28, the City of Auburn is prohibited from
holding an in-person meeting at this time.
City of Auburn Resolution No. 5533, designates City of Auburn meeting locations for all
Council, Board and Commission meetings as virtual. All meetings will be held virtually
and telephonically until King County enters into Phase 3 of Governor Inslee’s Safe Start —
Washington’s Phased Reopening plan.
The link to the Virtual Meeting or phone number to listen to the Council Meeting is below.
Join from a PC, Mac, iPad, iPhone or Android device.
https://zoom.us/j/95775273587
Or join by phone:
253 215 8782
877 853 5257 (Toll Free)
Webinar ID: 957 7527 3587
B. CALL THE MEETING TO ORDER/ROLL CALL
Airport Advisory Board Meeting Agenda February 17, 2021
Page 2 of 3
C. PUBLIC COMMENT:
Participants can submit written comments via mail, fax or email. All written comments must
be received prior to 7:00 a.m. on the day of the scheduled meeting and must be 350 words
or less.
Please mail comments to:
City of Auburn
Attn: Angela Klein, Airport Administrative Assistant
2143 E St NE Suite
Auburn, WA 98002
Email comments to:
aklein@auburnwa.gov
D. APPROVAL OF MINUTES:
1. DECEMBER 16, 2020 REGULAR MEETING
E. PRESENTATIONS: NONE
F. BOARD ACTION ITEMS: NONE
G. BOARD DISCUSSION ITEMS: Please note that no action will be taken on Board discussion
items.
1. AIRPORT ZONING & CODE UPDATE (ALEXANDRIA TEAGUE) (20 MINUTES)
2. ANNUAL REVIEW OF AIRPORT MARKETING FOCUS (20 MIN)
3. AIRPORT BOARD RULES OF PROCEDURE (25 MIN)
4. 2021 CAPITAL PROJECT STATUS (5 MIN)
5. TRACKING MATRIX (GENERAL BUSINESS)(5 MIN)
H. BOARD GUIDANCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER REPORT (10 MIN)
2. AIRPORT MAINTENANCE REPORT (5 MIN)
Airport Advisory Board Meeting Agenda February 17, 2021
Page 3 of 3
I. SCHEDULE FOR UPCOMING MEETINGS: Scheduled meetings of the Auburn Advisory
Board are as follows*:
2021 Regular Meeting Schedule:
April 21
August 18
October 20
December 15
Unless otherwise noted and advertised, all meetings will start at 7:30 a.m. and will take
place at the Auburn Airport Office Conference Room 1 located at 2143 E St. NE, Auburn,
WA 98002.
*Please note that subject to advanced public noticing the Board may elect to schedule
additional special meetings beyond the meeting dates specified above.
J. ADJOURNMENT OF MEETING
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
Page 1 of 6
MEETING DATE: December 16, 2020
MEETING TIME: 7:30 A.M.
MEETING LOCATION: Held via Zoom
Meeting Attendance Record:
Board Members:
Deanna Clark, Chairperson
Danielle Butsick, Vice Chair
Wayne Osborne, Board Member
Sean Morrow, Board Member (excused)
Joe Nessel, Board Member
Dennis Decoteau, Board Member
Andrea Prasse, Board Member
City Staff:
Ingrid Gaub, Public Works Director
Tim Mensonides, Auburn Airport Manager
Angela Klein, Auburn Airport Office Assistant
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
Page 2 of 6
A. CALL THE MEETING TO ORDER:
Chairperson Clark called the meeting to order and welcomed attendees and
guests. Office Assistant Klein called roll. Board Member Morrow was excused
from the meeting. All other members were present.
B. PUBLIC COMMENTS: There were no public comments for this meeting.
C. APPROVAL OF MINUTES: A motion was made by Board Member Nessel
and seconded by Board Member Decoteau to approve the October 16, 2020
Auburn Airport Advisory Board Meeting Minutes.
MOTION CARRIED UNANIMOUSLY, 6-0
D. PRESENTATIONS: NONE
E. BOARD ACTION ITEMS:
1. 2021 BOARD CHAIR AND VICE CHAIR POSITIONS
Board Member Nessel made a motion to have Deanna Clark and
Danielle Butsick continue in their current positions as Board Chair and
Vice Chair, respectively. Board Member Prasse seconded the motion.
MOTION CARRIED UNANIMOUSLY, 6-0
2. APPROVAL OF STRATEGIC PLAN
Board Member Butsick made a motion to approve the strategic plan.
Board Member Prasse seconded the motion.
MOTION CARRIED UNANIMOUSLY, 6-0
3. 2021 MEETING SCHEDULE
Board Member Osborn made a motion to approve the 2021 meeting
schedule. Board Member Nessel seconded the motion.
MOTION CARRIED UNANIMOUSLY, 6-0
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
Page 3 of 6
F. BOARD DISCUSSION ITEMS:
1. AIRPORT SURVEY RESULTS
Manager Mensonides shared with the Board the results of the 2020
annual airport survey stating that of the 55 responses received, the
overwhelming majority were positive. He shared responses to the
changes respondents would like to see at the airport including AWOS,
a lower approach, security cameras, Wi-Fi and more hangars.
Tenants shared they use the airport because of the location,
convenience, cost, hangars and airport staff. Other suggestions for
improvement included a restaurant/coffee shop, loaner bicycles, and
a pilot supply store on or near the airport. Manager Mensonides
discussed the liability aspect of offering loaner bicycles and shared
other airports’ processes. Board members then discussed
suggestions for the 2021 survey including differentiating between
tenants and interested parties, QR codes at the wash rack and fuel
pump, and a possible incentive for taking the survey. Chairperson
Clark suggested working with a third-party company to manage the
bicycles.
2. BOARD COMPOSITION DISCUSSION
Chairperson Clark solicited comments on the current Board
composition and asked for any suggestions for changes to the current
composition. Board Member Butsick recommended no changes.
There were no other comments.
3. 2021 BOARD WORK PLAN DISCUSSION
Director Gaub shared the 2021 proposed work plan with the Board
including work with updating city codes, adding Board protocols and
procedures, annual review of 2021 marketing plan, completing
revisions to the airport rules and regulations and other routine items
that include the annual fee update, annual survey questions and
results, and the capital improvement plan update. Discussion on the
timing of the items followed.
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
Page 4 of 6
4. 2020 CAPITAL PROJECT STATUS
Manager Mensonides shared the capital project and board tracking
matrix and shared the statuses of each project item. Current projects
include property acquisition, obstruction project, and night
restrictions. Mensonides shared his hope to have all obstructions
mitigated by March 2021.
5. TRACKING MATRIX
Manager Mensonides shared that comprehensive plan updates were
approved by City Council December 7, 2020, and discussed the 2021
marketing plan to be implemented in the first quarter of 2021.
G. BOARD GUIDANCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER’S REPORT
Manager Mensonides shared with the Board the airport
accomplishments for 2020. No noise complaints and two operational
complaints were addressed since the last meeting. Action items for
the airport include adding security cameras to all gates and wind
sock (to track operations). He also shared that 20 tenants to date
have expressed an interest in Wi-Fi available at their hangars for an
additional cost. Board Member Butsick asked about the nature of the
operational complaints. Manager Mensonides replied that the
number one complaint is against helicopter operators not based at
Auburn. He is working to update the current rules and regulations
and is soliciting input from the helicopter operators to help establish
relationship and educate them. Other projects include stormwater
improvements at the north end of the airport to help mitigate
flooding, murals at the end of hangar rows, an observation deck and
benches. Questions followed from board members including budget
and practicality. A discussion regarding the types of art, specifically
tribal art and art that represents Dick Scobee, and community
involvement both to produce the murals and interact with them
followed. Cost will be a factor. Suggestions to work with the
Muckleshoot reservation, tenants, college art departments and local
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
Page 5 of 6
businesses were made. Manager Mensonides then shared the
airport’s snow and ice plan and discussed priority areas since the
airport has only one plow. The airlift ramp, taxiway and runway have
priority. City of Auburn Maintenance and Operations can assist if
necessary as available. Mensonides also gave updates on
improvements to the airport kiosk and a new emergency sled built
by seasonal airport employee Jim McCartney. Mensonides then
discussed new hangar construction, Boeing Field’s master plan that
will cut hangar and tie-down space in the future, the new contract
with Phillips 66, and a change in business locations for SpanaFlight
and Classic Helicopter. He concluded his report by sharing
accomplishments that include the following: 2020 runway extension;
LED runway lights and signs; an underground detention pond; the
installation of new gate card readers at each gate and distribution of
600 gate cards; installation of exterior lighting on the fuel ramp,
parking lot, airport office and H and J hangar rows; Operations
Technician Hubbard is training to become a Certified Member of
AAAE; WSDOT aviation economic impact study revealed that the
airport creates 232 jobs and $14.2 million in labor income; zoning;
Jet-A fuel; and the Fly Washington passport program, which has
seen 15 participants earn jackets.
H. SCHEDULE FOR UPCOMING APPROVED MEETINGS:
2021 Regular Meeting Schedule:
February 17, 2021
April 21, 2021
August 18, 2021
October 20, 2021
December 15, 2021
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
Page 6 of 6
I. ADJOURNMENT OF MEETING:
There being no other business Chairperson Clark adjourned the meeting at
8:57 a.m.
APPROVED this 17th day of February, 2021
__________________________________________
Angela Klein, Board Secretary
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EXECUTIVE SUMMARY
TO: Airport Advisory Board Members
FROM: Alexandria D. Teague, Planner II, Department of Community Development
DATE: February 8, 2021
RE: City File No. Introduction to Airport Zoning Code Update (ZOA20-0002)
The City of Auburn has the regulatory authority over how development occurs within the community,
including the ability to anticipate, abate, mitigate, and otherwise respond to land use concerns. The City
also has the role of defining the current, short term, and long term vision for development within the
City. This is completed through the Comprehensive Plan.
Auburn’s current Comprehensive Plan as it relates to the Airport is largely based on standards
developed in 1995 and have not sufficiently kept pace with changing conditions around the airport.
Since that time, development has drastically increased, and over the years the airport has had to
contend with issues of meeting its own operational, development, and safety needs, with that of the
area around it. As a result Auburn’s airport continues to face challenges such as the of lack of available
land for development and safety and the encroachment of incompatible uses and obstructions that
penetrate the airspace or noise sensitive uses.
Therefore staff prepared text amendments for the Comprehensive Plan during the 2020 annual
amendment cycle which were approved by the City Council on December 2, 2020 (Attachment A). Now
staff is in the process of updating the airport-related zoning code regulations. The majority of the
changes include reorganization, standardizing and terminology, consolidating sections, and clarifying
language. Other key proposed changes are:
NEW Airport overlay zones and boundaries section
NEW Airport overlay restrictions and performance standards section
NEW Height limitation - compliance, mitigation, and maintenance sections
REVISED Nonconforming structures, trees, land, and uses section
Additional information and details about the key changes are contained in Attachment B. Reference
Attachment C to view the proposed airport overlay.
ATTACHMENTS
A – Adopted Text Amendment to Comprehensive Plan
B - Introduction to Airport Zoning Code Update Memo
C - Proposed Airport Overlay
Adopted Text Amendment to the Land Use Element (under Ordinance No. 6803) LAND USE ELEMENT Institutional Designation (page LU-14 – LU-15) Description
This category includes those areas that are reserved for public or institutional uses. These public uses include public
schools and institutional uses such as large churches and schools. It is also intended to include those of a significant
impact, and not those smaller public uses that are consistent with and may be included in another designation. For
example, public uses of an industrial character are included in the industrial designation, and small-scale religious
institutions of a residential character are included in the residential designation.
Designation Criteria
1. Previously developed institutional uses; or
2. Located along major arterial streets;
3. Properties that are buffered from the single-family designation by landscaping, environmental features, or the
Residential Transition designation and buffered from all other Residential designations; and
4. Meets the development parameters of the Institutional designation.
5. Properties identified in the Airport Master Plan as Landing Field.
Implementing Zoning Designations
Institutional
Landing Field
Policies
LU-101 A responsible management entity and the purpose for the institutional designation should be identified for
each property interest within this designation. Management policies and plans are appropriate for all lands in this
designation.
LU-102 Appropriate uses for this designation include facilities that serve the needs of the larger community such as
public schools, active parks, city operated municipal facilities, large churches, and fire stations.
LU-103 This designation permits a wide array of uses that tend to be located in the midst of other dissimilar uses.
For this reason, special emphasis should be directed at the following:
a. The appropriateness of new requests for this designation and the impacts that it may have on the surrounding
community.
b. Site-specific conditions that should be attached to the granting of new requests for this designation that are
designed to mitigate impacts on the surrounding community.
c. Site-specific conditions that should be attached to development proposals that are designed to mitigate impacts
on the surrounding community.
LU-104 Coordination with other public or institutional entities is essential in the implementation of the institutional
land use designation.
LU-105 Industrial and commercial uses that are affiliated with and managed by educational institutions for vocational educational purposes may be classified as an institutional use and permitted on a conditional basis. LU-106 For the Landing Field (LF) zone, an Airport Master Plan (AMP) should be developed that establishes the vision, policies, and implementation strategies that govern uses, management principles, and future planning efforts. The AMP shall be incorporated by reference in the Auburn Comprehensive Plan as an appendix. For the Landing Field designation, an Airport Master Plan should be developed that establishes the vision, policies, and implementation strategies that govern uses, management principles, and future planning efforts. Uses and activi-ties within and surrounding this designation must comply with the requirements of the Federal Aviation Administration. LU-107 Auburn Municipal Airport is included in the federal airport system - the National Plan of Integrated Airport Systems (NPIAS). Participation in the NPIAS is limited to public use airports that meet specific FAA activity criteria.
NPIAS airports are eligible for federal funding of improvements through FAA programs. To maintain
eligibleligibilitye for funding through FAA programs, the Airport Master Plan should be periodically updated as
conditions change.
LU-108 Uses, activities, and operations within the LF Airport Landing Field District must be coordinated and
consistent with the Airport Master Plan.
LU-109 Future expansions of the LF Airport Landing Field District, for the purpose of airport uses, activities, and
operations, should be coordinated and consistent with the Airport Master Plan.
LU-110129 While the industrially designated area east of the Airport is highly suited for airport related activities,
other industrial type uses are now located here. Therefore, the City will encourage use in this area to take
advantage of its proximity to the Airport.Auburn Municipal Airport Area - The area east of Auburn’s Municipal
Airport is an features industrial land use designations. While industrial type uses are now located here, the area is
highly suited for air related activities. The City will encourage use in this area to take advantage of its proximity to
the Airport and control adverse effects to airport operations.
LU-111 The City should recognize and support the Auburn Municipal Airport’s potential as an economic driver in the
City and seek shared opportunities to recruit air-related and/or complementary industries.
LU-112 To protect the viability of the Auburn Municipal Airport the City shall create an airport overlay that is
consistent with FAA regulations and WSDOT guidance.
LU-113Air-05: The City’s zoning ordinance and other appropriate regulatory measures shall enforce the airport
overlay and the FAR Part 77 surfaces.The City’s zoning ordinance and other appropriate regulatory measures shall
enforce the airport clear zones as regulated by the Federal Aviation Administration (FAA). The impact of
development on air safety shall be assessed through SEPA review, and appropriate mitigation measures shall be
required by the City.
LU-114 The airport overlay shall protect the operations of the Auburn Municipal Airport by establishing controls on
incompatible land uses and development.
LU-115 The airport overlay should be implemented to manage land uses and development around the airport to
ensure compatibility into the future and prevent incompatible future uses. The regulations applied to properties
surrounding the airport should encourage land uses that are related to, and benefit from, proximity to the airport
but not restricted exclusively to only these.
LU-116 The impact of development on air safety shall be assessed through the City zoning ordinance, FAA
regulations, SEPA review, input from the Auburn Municipal Airport, and relevant technical guidance. Appropriate
mitigation measures shall be required by the City.
LU-117 Uses in proximity to the airport that may create potential operational (e.g. height or noise) conflicts shall be reviewed for their consistency to airport operations and conformance with the FAA regulations. LU-118 The airport should be protected from nonconforming uses and structures that pose a safety concern to airport operations. LU-119 The City shall determine whether nonconforming uses and structures affect airport operations and require their minimization or elimination, at cost to owner, based on individualized study of proposals, City regulations, input from the Auburn Municipal Airport, and relevant technical guidance. Special Planning Area Designation (page LU-24)
Description
“Special Planning Areas” consist of Districts, subareas, Impression Corridors, and Gateways within Auburn that
warrant additional emphasis in planning, investments, and policy development. Each may be recognized separately
within the Comprehensive Plan, as an Element of the Comprehensive Plan, or as an subarea plan (discussed below).
There are a variety of reasons for designating and distinguishing a special planning area, and once designated, a
variety of potential outcomes. Reasons for designating a special planning area include:
Areas of high visibility and traffic. These areas create an impression or image of Auburn. It is therefore particularly
important to ensure that they are attractive and well maintained. Examples include Auburn Way South and as-
sociated major highway on- and off-ramps.
Land use activities that warrant joint planning between the City and owner/operator. In addition to developing
approaches and strategies for the land use activity, there may be additional emphasis on ensuring compatibility
with surrounding land uses. Examples include, Green River College, the Auburn Municipal Airport, and Emerald
Downs Thoroughbred Horse Racetrack.
Neighborhoods in which a resident and merchant live and conduct daily business and leisure. Neighborhoods may
also be distinguished by physical setting, physical separations, and similarity over an area. Examples include
downtown, Lea Hill, and Lakeland.
Areas with a focused desire to create greater physical and economic cohesiveness. These may be large planned
developments or clusters. Examples include the Auburn North Business Area and Mt. Rainier Vista.
Areas with an existing built environment or an existing regulatory framework that does not, in itself, meet the
expectations of the seven values that underscore the Comprehensive Plan. Examples include the need for
multimodal connections between West Hill and Lea Hill to north and downtown Auburn.
Subarea Policies.
LU-129 Auburn Municipal Airport Area - The area east of Auburn’s Municipal Airport is an features industrial land
use designations. While industrial type uses are now located here, the area is highly suited for air related activities.
The City will encourage use in this area to take advantage of its proximity to the Airport and control adverse effects
to airport operations.
Adopted Text Amendment to Comprehensive Transportation Element (under Ordinance No. 6803) TRANSPORTATION ELEMENT 5.5 Air Transportation (page 5-20) OBJECTIVE: AIR TRANSPORTATION To provide an efficient municipal airport, serving light general aviation aircraft, as an integral part of the City’s
transportation system.
Air-01: Continue to develop the Auburn Municipal Airport in accordance with the Airport Master Plan.
Air-02: The airport shall be managed as a general aviation facility. General aviation includes all civilian flying
except scheduled passenger airline service.
Air-03: The siting of new airport facilities shall consider neighborhood impacts such as increased noise generated
from the use of those facilities.When siting new or revised facilities or operations at the airport, the impacts on
neighborhoods such as increased noise generated from the use of those facilities shall be considered.
Air-04: Use of the airport by non-conventional aircraft such as ultra lights shall be discouraged, in conformance
with FAA regulations. Use of the airport by non-conventional aircraft such as ultra lights is discouraged by the City.
Air-05: The City’s zoning ordinance and other appropriate regulatory measures shall enforce the airport clear
zones as regulated by the Federal Aviation Administration (FAA). The impact of development on air safety shall be
assessed through SEPA review, and appropriate mitigation measures shall be required by the City.
Air-056: Minimize or eliminate the potentially adverse effects of light and glare on the operation of the Auburn
Airport.
1
ATTACHMENT B
TO: Airport Advisory Board Members
FROM: Alexandria D. Teague, Planner II, Department of Community Development
DATE: February 8, 2021
RE: Introduction to Airport Zoning Code Update Memo
ANNUAL COMPREHENSIVE PLAN UPDATE
The City of Auburn has the regulatory authority over how development occurs within the community,
including the ability to anticipate, abate, mitigate, and otherwise respond to land use concerns. The City
also has the role of defining the current, short term, and long term vision for development within the
City. This is completed through the Comprehensive Plan.
Auburn’s current Comprehensive Plan as it relates to the Airport is largely based on standards
developed in 1995 and have not sufficiently kept pace with changing conditions around the airport.
Since that time, development has drastically increased, and over the years the airport has had to
contend with issues of meeting its own operational, development, and safety needs, with that of the
area around it. As a result Auburn’s airport continues to face challenges such as the of lack of available
land for development and safety and the encroachment of incompatible uses and obstructions that
penetrate the airspace or noise sensitive uses.
Therefore staff prepared text amendments for the Comprehensive Plan during the 2020 annual
amendment cycle which were approved by the City Council on December 2, 2020. The goal of the text
amendments was to reinforce the importance of the airport and protect the significant investment that
has been made by not only the FAA and WSDOT, but also the City. A copy of the adopted policies is
attached for reference (Attachment A).
Now staff is in the process of updating the airport-related zoning code regulations. The majority of the
airport-related zoning code regulations are contained in Chapter 18.38 LF Land Field District of the
Auburn City Code (ACC). The purpose of the zoning code, or regulations, is to implement policies of the
Comprehensive Plan and its appendices.
Regulations for the LF Landing Field District Chapter (Chapter 18.38 ACC) date back to 1964 (under
Chapter 18.40 ACC, Ordinance No. 1702) five years prior to the construction of the Auburn Municipal
Airport, also known as Dick Scobee Field. The more recent updates to the LF District regulations (now
Chapter 18.38 ACC) occurred in 1987 (under Ordinance No. 4229) and 1997 (under Ordinance No. 5026).
So while staff strengthened the protection of the airport and its operations in the Comprehensive Plan
during the 2020 annual amendment cycle, this must also be completed in the zoning code.
2
SUMMARY OF KEY CODE CHANGES
Staff is in the process of completing what will look like an overhaul to Chapter 18.38 ACC. However, the
majority of the changes include reorganization of the chapter, standardizing and terminology,
consolidating sections, and clarifying language. Other key proposed changes to Chapter 18.38 ACC are
summarized below.
NEW Airport overlay zones and boundaries section
The purpose of the airport overlay is to protect the viability of Auburn Airport by discouraging
incompatible land uses, and requiring the consideration of potential safety impacts when siting land
uses in proximity to the airport. The proposed airport overlay (Attachment C) will be adopted on the
City’s Comprehensive Zoning Map.
The Washington State Department of Transportation’s “Airports and Compatible Land Use Guidebook”
(referenced herein as the WSDOT Guidebook) was used as guidance to create the airport overlay. The
WSDOT Guidebook is intended to help airports and communities proactively prevent incompatible
development (land use) around airports in the state. It does so by providing best practices and steps to
create regulations designed to prevent and deter incompatible uses. The airport overlay will be the
mechanism in which regulations, designed to prevent and deter incompatible uses, are applied around
the airport – without changing the underlying land use designation and zoning district of the area.
The WSDOT Guidebook breaks down an airport overlay into zones – referred to as “Compatibility
Zones”. The six compatibility zones include the Runway Protection Zone, Inner Safety Zone, Inner
Turning Zone, Outer Safety Zone, Sideline Safety Zone, and the Airport Operations Zone. The original
shape and extent of each compatibility zone was created using the nationwide database of general
aviation aircraft accidents and adjusted to account for specific variations such as airfield configuration,
usage, runway lengths, types of approach procedure, traffic pattern locations, etc. at the Auburn
Airport.
The extent, shape, and purpose of each zone are defined in the proposed airport overlay zones and
boundaries section of Chapter 18.38 ACC. It should be noted, that Auburn is proposing to add the
airport’s traffic pattern as a seventh zone. While not accounted for in the WSDOT Guidebook, other
jurisdictions, such as Arlington and Yakima, have taken a similar approach to account for and mitigate
the potential impacts to the airport’s traffic pattern.
NEW Airport overlay restrictions and performance standards section
When assessing whether a land use is compatible around the airport, the WSDOT Guidebook provides
four basic compatibility criteria, including: noise, affects within the airport influence area, airspace
protection, and safety. These four criteria represent the most common effects that an airport can have
on the surrounding area, and the effects that the surrounding area can have on an airport.
The criteria was used to create an inventory of the uses that currently exist within the compatibility
zones and assess whether these uses are compatible with the airport and airport operations. The criteria
was also used to determine which uses could occur in the future based on the zoning districts that are
contained within each compatibility zone. Staff reviewed the land uses within each compatibility zone
against the criteria, and is proposing to prohibit the following uses within Compatibility Zones 1, 2, and 3
for safety and noise considerations. Per the WSDOT Guidebook high density residential development,
including multiple-family and mixed use developments, are those uses that have the greatest potential
for consequences to people on the ground as a result of aircraft accidents. “Special function uses” such
as hospitals, nursing homes, K-12 schools, and senior housing fall into this category as well. Zones 1 and
2 of the airport overlay represent the areas where the risk of aircraft accidents is the greatest. Most of
3
the uses proposed to be prohibited could be considered “noise sensitive” uses as well. Noise can be
particularly disruptive, in both outdoor and indoor settings, to residential uses, including single family
residences and multiple-family developments. The City receives the most noise complaints from the
multiple family/mixed use and senior housing located in the southwest of Zone 3. Zone 3 represents the
area in which departing aircraft may begin turning over this area to fly toward their destination or to
remain in the traffic pattern.
Table 1 (below) lists each land use, the WSDOT Guidebook’s recommendation, and the degree to which
the land use exists with the airport overlay.
Table 1. Proposed Prohibited Land Uses in Zones 1-3 of the Airport Overlay
Land Use WSDOT Guidebook Recommendation To what degree does it exist today?
Multiple-family dwellings,
stand alone
Multiple-family dwellings are not
recommended in Zone 1 and 2. It is
recommended in Zone 3 in a limited
capacity. New developments should be
moved away from the extended runway
centerline.
No multiple-family dwelling exists in
Zones 1-3.
Mixed-use development Mixed use development is recommended
in Zones 1 and 2. It is recommended in
Zone 3 provided it does not create height
hazard, obstructions, smoke, glare, or
other airspace hazards. Mixed use can be
compatible with aviation because they
often have higher background noise
levels that tend to masks aircraft noise,
and people living there expect some level
of noise disturbance.
One mixed use project exists (The
Villas) within southeastern Zone 3.
The zoning district of the property is
C-1, Light Commercial. No new mixed-
use developments is allowed in the C-
1 zoning district. However, a mixed-
use development that has received
vesting prior to Resolution No. 5187
(adopted December 7, 2015) is an
outright permitted use in the C-1
zoning district. The mixed use
development in the southeastern
Zone 3 is vested and is legally
established.
Nursing homes
Assisted living facilities
Hospitals
“Special function uses” such a hospital or
nursing home, are not recommend in
Zones 1-3.
No nursing homes, assisted living
facilities, or hospitals were identified
in Zones 1-3.
Schools (K-12) “Special function uses” such as K-12
schools are not recommended in Zones
1-3.
No K-12 schools were identified in
Zones 1-3.
Single-family dwelling,
detached
Single family residences (SFRs) are not
recommend in Zones 1-3.
No SFRs exist within Zones 1-3.
In this proposed code section, staff is proposing to provide “performance standards.” which are special
standards designed to mitigate potential adverse impacts from uses. As such, this term and its function
are already well understood by staff. The performance standards includes standards such as limiting
emissions, electrical interference, and requiring avigation easements for certain uses.
4
NEW Height limitation - compliance, mitigation, and maintenance sections
As mentioned in the preceding paragraphs, the City of Auburn, not the Federal Aviation Administration
(FAA), has the authority to regulate land uses surrounding the airport. The FAA relies on local
jurisdiction with land use authority to protect the navigable airspace from both naturally occurring and
man-made airspace obstructions. The FAA does however, have a technical advisory role based on its
interest in protecting the airspace associated with an airport that is part of the National Plan of
Integrated Airport Systems (NPIAS). The FAA is required to administer navigable airspace in the public
interest to ensure the safety of aircraft and its efficient use. This is completed through, in part, the
Federal Air Regulation (FAR) Part 77 Surfaces and other surfaces, such as Terminal Instrument Procedure
(TERPS).
Chapter 18.38 ACC contains the height limitations of the FAR Part 77 Surfaces established for the
Auburn Municipal Airport airspace by the FAA. No structure, building, sign, lighting, tree, fence, device,
or other object, is permitted to have a height exceeding these surfaces. If one of the aforementioned
objects exceeds the surface, it is described as penetrating the airspace.
Staff is proposing a compliance section that, where an object might have a height greater than an
established surface, applicants must demonstrate compliance with the height limitations. Generally
compliance is demonstrated through documentation depicting the elevation of the structure relative to
the airspace. However, if construction or alteration of an object penetrates one of the FAA Part 77
Surfaces, then the applicant will be required to prepare and submit FAA form 7460 "Notice of Proposed
Construction or Alteration". With this form the applicant is required to explain to the FAA why the
proposal does not constitute a hazard to air navigation and why it will not cause an inefficient use of
airspace. It should be noted that while submittal of FAA Form 7460 is not yet codified within the City’s
code it is a federal requirement.
Staff is also proposing a maintenance and mitigation section. The purpose of this proposed section is
two-fold: to require that aircraft warning lights and markers are maintained and that any tree installed
around the airport is maintained such that it does not penetrate the airspace. Where an object
penetrates the airspace, the airport manager may require the installation of markers and lights. Current
code requires such markers and lights be installed and maintained by the City. This creates a significant
cost and burden to the City. Therefore, staff is proposing to shift the installation and maintenance of the
markers and lights to the property owner. The City however, will require a public maintenance
easement to allow City access to inspect the markers and lighting.
REVISED Nonconforming structures, trees, land, and uses section
The most significant change proposed to the existing nonconforming sections within Chapter 18.38 ACC
is tying it back to Chapter 18.54 ACC, the "Nonconforming Structures, Land and Uses" chapter of Title
18. Making the connection between Chapter 18.38 ACC and Chapter 18.54 ACC is significant because the
latter chapter establishes thresholds of how and when an nonconforming use can continue operations,
and when a use or structure loses it nonconforming status. The nonconforming provisions of Chapter
18.38 ACC are not well defined and create unnecessary ambiguity.
For example, the existing regulations of Chapter 18.38 ACC state that before any nonconforming
structure or tree may be replaced, substantially altered or repaired, rebuilt, allowed to grow higher or
replanted, a permit must be secured from the airport manager and, if applicable, the building official.
It does not, though, define what "substantially altered or repaired” means; nor does it define by how
much a nonconforming structure or use made be enlarged. Meanwhile, Chapter 18.54 ACC establishes
thresholds for the maintenance, repair, enlargement, or essentially the alteration of nonconforming
uses.
5
Also, the existing regulation of Chapter 18.38 ACC related to the abatement of nonconforming
structures and uses is limited in scope. It states that a nonconforming structure or use that is to be
abated is either abandoned or more than 80 percent torn down, physically deteriorated or decayed, and
puts the onus on the airport manager to make the determination. The existing code however, does not
define what is to occur with a use that has been discontinued and subsequently changed to
a conforming use, nor does it define the period of time by which a use may be considered abandoned
(e.g. vacant or unoccupied). Therefore, the proposed revision to the abatement related provision of
Chapter 18.38 ACC, ties back to Chapter 18.54 ACC which addresses the aforementioned limitations in
scope.
Further, the current regulations of Chapter 18.38 ACC also do not define by how much a tree may be
allowed to grow taller, or when it must be abated, and when it may be replanted. It should be noted
that Chapter 18.54 ACC and Chapter 18.50 ACC the "Landscaping and Screening" chapter of Title 18 do
not contain provisions relating to nonconforming trees either. Trees in particular create a unique
challenge to airports, as they generally do not start off as something that affects airport operations or
penetrate the airspace, but do so over time. As proposed nonconforming trees will be those that have
existed prior to 1969 and do not require an alteration. However, no permit will be granted for a
nonconforming tree that would allow it to become a greater hazard (i.e. grow taller) and if altered,
must conform to the new provision contained in the height limitation – maintenance and mitigation
section. Any tree that is diseased, decayed, dead, or dying must be removed, and if required, replaced
with a tree that conforms to the height limitation – maintenance and mitigation section.
Page 1 of 1
Memorandum
To: Airport Advisory Board
From: Tim Mensonides, Airport Manager
Cc: Ingrid Gaub, Director of Public Works
Date: February 5, 2021
Re: AGENDA ITEM G2 – 2021 Annual Marketing Focus
Each year the Board discusses its airport marketing focus in order to be responsive to changing market
conditions and needs. The current focus for on-airport business development includes expanded flight
training, permanent maintenance facility, expansion of avionics and restaurant opportunities.
Staff recommends the 2021 marketing focus discuss what types of businesses should be recruited
for the new hangar facility and continue looking for expanded flight training, permanent maintenance
facility, expansion of avionics and restaurant opportunities for the space. An additional consideration
would be the type of businesses placed in airport-owned buildings should the current businesses
decide to relocate to new spaces.
Existing aviation businesses and services on the airport include:
Fixed wing and rotorcraft maintenance
Avionics
Limited aircraft parts
Instrument repair
Fixed wing, seaplane and rotorcraft flight instruction
Aircraft sales
Designated pilot examiner
Scenic helicopter tours
Commercial helicopter operator
Aircraft recovery
Five of the six large box hangars anticipated to be completed by late 2021/early 2022, are planned for
businesses. The airport will be working with the developer to give aeronautical businesses the
opportunity to base at S50. Staff have received interest for the space from existing airport businesses
as well as business from other airports. Staff’s tentative approach to filling the space is to inquire if
existing airport businesses are interested, then reach out to targeted businesses at surrounding airports
and, if necessary, start a recruiting effort that covers a wider area. The AAB SWOT analysis, 2020 Airport
User Survey and airport staff experience recommend also adding the following: a full service FBO, pilot
supply/parts store and the opportunities presented as other airports displace general aviation and its
support services.
Page 1 of 1
Memorandum
To: Airport Advisory Board
From: Ingrid Gaub, Director of Public Works
Cc: Tim Mensonides, Airport Manager
Date: February 10, 2021
Re: AGENDA ITEM G3 – AIRPORT BOARD RULES OF PROCEDURE
One of our 2021 Work Plan items is the development of the Airport Board specific Rules of Procedure
that govern how the Airport Board functions and runs their meetings. Currently, the only specific rules
in place are what is written in City Code which does not cover all aspects of how the board should
function and run their meetings.
Attached you will find a draft for discussion with the Board. Please note that there are some elements
of these procedures that are up to the Board to determine if they would like to include and there are
elements that are required by the RCW’s that govern public meetings. We plan to walk through this
document and discuss these elements with the Board at the meeting.
In addition, in going through this exercise of developing the procedures staff have identified that there
are some code revisions that are necessary to be completed concurrent with the Board adoption of
these rules that we plan to discuss at the April board meeting.
CITY OF AUBURN
AIRPORT ADVISORY BOARD
RULES OF PROCEDURE
ADOPTED XXXX XX, 2021
AUBURN AIRPORT ADVISORY BOARD
RULES OF PROCEDURE
Table of Contents
1. BOARD NAME AND RULES
2. BOARD MEMBERS AND OFFICERS
3. BOARD MEETINGS
AUBURN AIRPORT ADVISORY BOARD
RULES OF PROCEDURE
We, the members of the City of Auburn Airport Advisory Board (Board), hereby adopt, publish, and
declare the following Rules of Procedure:
1. BOARD NAMEAND RULES:
1.1. The Board’s official name is the “Auburn Airport Advisory Board.” The Board adopts these rules
pursuant to its powers under RCW 14.08.120(1)(a)(b) and Auburn City Code (ACC) 2.33. These
rules may be referred to as the Rules of Procedure.
1.2. Purpose of Rules: The Board adopts these rules in furtherance of its powers to advise the City
Council and/or its committees regarding the matters specified in ACC 2.33.030.
1.3. Effective Date of Rules: These rules shall take effect upon their adoption by majority Board
vote.
1.4. Amendment of the Rules: The Board may amend these Rules at any regular Board meeting by
majority vote. The proposed amendment should be presented in writing at a preceding regular
meeting.
1.5. Suspension of the Rules: The Board may suspend the rules as authorized in Robert’s Rules of
Order by majority vote, except when such suspension would conflict with state law or city
ordinances.
2. BOARD MEMBERS AND OFFICERS:
2.1. BOARD MEMBERS:
2.1.1. Number and appointment: The Board shall have up to seven (7) members, who shall serve
for a term as indicated in ACC 2.33 without remuneration. Board members shall be
appointed by the Mayor and confirmed by the City Council.
2.1.2. Rules applicable to all Board members and officers:
Any member of the Board who, in their opinion, has an interest in any matter before the
Board that would tend to prejudice their actions shall publicly indicate, step down and
leave the meeting room until the matter is disposed. A member need only be excused
from legislative or organizational action if the potential conflict of interest is direct and
substantial, or as otherwise required by these rules or other applicable law.
No member of the Board may use their position to secure special privileges or exemptions
for themselves or others.
No member of the Board may, directly or indirectly, give or receive or agree to receive any
compensation, gift, reward, or gratuity from a source except the employing municipality,
for a matter connected with or related to the officer’s services as such an officer unless
otherwise provided for by law.
No member of the Board may accept employment or engage in business or professional
activity that the officer might reasonably expect would require or induce them by reason
of their official position to disclose confidential information acquired by reason of their
official position.
AUBURN AIRPORT ADVISORY BOARD
RULES OF PROCEDURE
No member of the Board may disclose confidential information gained by reason of the
officer’s position, nor may the officer otherwise use such information for their personal gain
or benefit.
No member of the Board may take action that is prohibited by Chapter 42.23 RCW or any
other statutes identifying conflicts of interest.
2.1.3. Board member conflicts of interest and remote interests
2.1.3.1. Conflicts of interest. No Board member may wholly, partly, directly or indirectly
benefit from any contract made by, through, or under their supervision on the
Board. No Board member may directly or indirectly accept any compensation,
gratuity or reward in connection with such a contract. Any Board member with
such a conflict of interest may not vote on such contract’s authorization, approval
or ratification. If such a contract comes before the Board for consideration, the
member shall disclose their conflict of interest to the Board and abstain from
voting according to the procedure in Rule 3.9.2.
Pursuant to RCW 42.23.030(6)(d), conflicts of interest under this rule include a
member’s interest in any contract or lease with the City or Airport.
2.1.3.2. Remote interests. Rule 2.1.3.1 does not apply to remote interests held by Board
members. Remote interests are those defined by RCW 42.23.040.
2.2. OFFICERS:
2.2.1. Election and terms of officers: Board Officers shall be Board members, and shall consist of
a Chair and Vice Chair, elected by majority Board vote.
Officer elections shall take place once each year at the Board’s last regular meeting of each
calendar year, or as soon thereafter as possible. The term of office for each officer shall
run until the subsequent election.
If an officer resigns or is removed from their position before the end of their term, the
Board will elect new officers at its next regular meeting. The Vice-Chair will administer the
election of a vacant Chair position.
2.2.2. CHAIR AND VICE CHAIR. The Board shall have the following officers
2.2.2.1. Chair. The Chair shall preside over Board meetings, and may exercise all the
powers usually incident of the office. The Chair shall be a member of the Board
and except as otherwise provided in these rules shall have the right to cast a
recorded vote in all Board deliberations. Unless stated otherwise by abstention or
nay, the Chair’s vote shall be considered to be affirmative for the motion. The
Board Chair shall annually provide to the city council the annual Board Work Plan
for the coming year and report on progress since the previous Work Plan. The
Chair may also submit additional reports when deemed appropriate by the Board
or when requested by the city council.
2.2.2.2. Vice Chair. The Vice Chair shall perform the Chair’s duties in the Chair’s
absence. If both the Chair and Vice Chair are absent from a meeting, the Senior
AUBURN AIRPORT ADVISORY BOARD
RULES OF PROCEDURE
present Board member shall act as the meeting Chair, or may delegate the
responsibility to another member.
2.2.3. SECRETARY:
A member of City Staff shall act as the Board’s Secretary and shall keep record of all Board
meetings and perform the other functions and duties described in these rules. Records
created by the Secretary shall include any disclosed Board member interests pursuant to
Rule 3.9.2., and shall be retained at the City Clerk’s Office.
2.2.4. Removal and resignation of Members and Officers.
Any Board member or officer may submit written resignation to the Board for
consideration. Such resignation is effective upon majority [unanimous?] Board vote.
By majority [unanimous?] vote, the Board may recommend to the Mayor the removal of
any Member or officer:
Absent from _XX__ Board meetings without excuse;
Who willfully violates any provision of these Rules of Procedure in the conduct of their
functions or duties as a Board member;
Who willfully violates any provision of the ACC 2.33, RCW 42.23.070, or any other
applicable law in the performance of Board duties.
Who willfully commits any act defined by law as a criminal offense in the performance of
Board duties.
Following a removal or resignation, the Board shall fill vacant Board member positions
pursuant to Rule 2.1.1, and vacant officer positions pursuant to Rule 2.2.1.
3. BOARD MEETINGS:
3.1. Board meeting date, time and place. All Board meetings will be held in the Auburn Airport
Conference Room at 2143 E Street NE, Auburn, WA 98002, unless otherwise directed by the
Chair. The Board will set meeting dates and times on or before December 31st of the preceding
year.
3.2. Number of Board meetings. Pursuant to ACC 2.33.040, the Board shall meet a minimum of
quarterly each calendar year. The Board may set additional regular or special meetings as
needed to properly conduct Board business.
3.3. City personnel at Board meetings. All Board meetings shall be staffed by City personnel to
support and assist the Board, and to perform the role of Board Secretary pursuant to Rule
2.2.3.
3.4. Meeting agendas. Unless the Chair directs otherwise, the Secretary shall prepare a meeting
agenda for Board meetings and provide it to the Board members not less than five (5) days in
advance of the meeting. Meeting agendas shall list the items the Board will address at the
meeting and shall include any corresponding materials necessary for the Board’s consideration.
Commented [IG1]: Board to discuss if this section is
desired.
AUBURN AIRPORT ADVISORY BOARD
RULES OF PROCEDURE
Agenda items shall be determined through coordination of the Board Chair and City staff
members, but shall generally consist of the following outline:
A. CALL TO ORDER/ROLL CALL
B. PUBLIC COMMENT
C. APPROVAL OF MINUTES
D. PRESENTATIONS
E. BOARD ACTION ITEMS
F. BOARD DISCUSSION ITEMS
G. BOARD GUIDANCE AND INFORMATION ITEMS
H. SCHEDULE FOR UPCOMING MEETINGS
I. ADJOURNMENT
3.5. Meeting minutes. The Secretary shall keep minutes of all Board meetings. Meeting minutes
shall be kept on file at the City Clerk’s Office pursuant to the City’s document retention
schedule.
3.6. Meeting Procedure:
3.6.1. Rules of Order. The most current version of Robert’s Rules of Order shall govern Board
member meetings procedure unless otherwise provided in these Rules.
3.6.2. Open Public Meetings Act. Board meetings are subject to the Washington State Open
Public Meetings Act, RCW 42.30. The Board may hold executive sessions to consider the
matters identified in RCW 42.30.110.
3.7. Meeting interruptions.
3.7.1. Removal of interrupting individuals or groups. The Board meeting presiding officer may
direct the removal any individual or group that interrupts a Board meeting to render the
meeting’s orderly conduct unfeasible. A removed individual or group may only be
readmitted to the meeting by majority Board vote.
3.7.2. Continued meeting disruption after removal. If removal of such individuals or groups
does not restore order to the meeting, the Board may clear the meeting location of
observers/participants and either: (1) continue in session, or (2) adjourn the meeting and
reconvene it at a stated date, time and location selected by majority Board vote. In either
instance, the Board may only take action on items appearing on its agenda for that
meeting, and must allow media/press members to attend unless they too were involved in
the meeting disturbance.
3.7.3. Illustration of interruptions warranting Board action pursuant to this rule. By way of
illustration, interruptions may include (but are not limited to) any of the following that
interrupts a meeting’s orderly conduct:
Making personal, impertinent or slanderous remarks or noises;
The use of speech intended to incite fear of violence;
Failing to limit public comments to an established allotted time;
Yelling or screaming in a manner that prevents the Board from conducting the meeting;
Making irrelevant, distracting, or offensive comments or noises;
Commented [IG2]: This is the current Agenda format
being used but can be modified if the Board desires to
change it.
AUBURN AIRPORT ADVISORY BOARD
RULES OF PROCEDURE
Demonstrations, disruptive applause, other disruptive behavior.
3.8. Member meeting quorum. A simple majority of the appointed Board members shall constitute
a quorum for the transaction of business.
A simple majority vote of the quorum present shall be sufficient to take action on the matters
before the Board. Any meeting lacking a quorum may only continue to: fix a time for
adjournment, adjourn, recess or take measures to obtain a quorum.
3.9. Voting.
3.9.1. Voting generally. Board member votes shall generally be given audibly, with “yes” being
an affirmative vote, and “no” a negative vote. Any inaudible Board member vote shall be
recorded as an ______ vote.
3.9.2. Roll call voting. At the request of the Chair or another Board member, or on their own
initiative, the Secretary may ensure an accurate vote record by taking “roll call” or “show
of hands” vote.
3.9.3. Tie Votes. Any motion resulting in a tie vote fails. A denial motion resulting in a tie shall
not be considered an approval of the motion subject.
3.9.4. Abstention for conflicts of interest.
3.9.4.1. If the Board considers an issue involving conflict of interest for a Board member
as defined in Rule 2.1.3.1, the Board member shall disclose the conflict to the
Board before any Board action is taken on the matter, and shall abstain from
discussion and voting on the issue.
3.9.4.2. Abstention procedure. The Board member shall advise the Chair of their intent
to abstain before the Board discusses or considers the subject matter, and shall
remove themselves from the deliberation and consideration of the matter. A
member may confer with the City Attorney to determine if their intended
abstention conforms to this rule. The City Attorney’s role in such a conference is
limited to advising the Board member in their capacity as a member, and shall not
include advice or recommendations regarding the member’s personal or business
interests. If an intended abstention cannot be anticipated in advance, the
member should advise the Chair that they have an “abstention question.” A brief
recess would then be given to permit the member to consult regarding their
intended abstention as may be necessary.
3.9.4.3. A Board member may also abstain from voting on any matter to otherwise
ensure the appearance of fairness.
3.9.4.4. Procedure for remote Board member interests. Any Board member with a
remote interest in a contract before the Board as defined by Rule 2.1.3.2 shall
disclose the interest to the Board before the Board takes any action. The secretary
shall record the member’s disclosed remote interest in the Board’s meeting
minutes. Once disclosed, the Board may authorize, approve or ratify the contract
in good faith by majority Board vote (without counting any vote cast by the
member holding the remote interest).
Commented [IG3]: Affirmative or negative – Board to
discuss
AUBURN AIRPORT ADVISORY BOARD
RULES OF PROCEDURE
3.10. Member meeting absences. To be excused, members must inform the Board’s
Secretary or Airport Manager a minimum of one day in advance of the meeting date if they
cannot attend a scheduled meeting.
Commented [IG4]: If you include as a reason for
recommending removal, then we should have a timeframe
for when this notice is required by before a meeting.
AIRPORT BOARD - TRACKING MATRIX
Capital Project Status
LEAD PROJECT DESCRIPTION CURRENT STATUS WHAT’S NEXT STAFF START DATE EST. COMPL.
DATE EST. COST
$ 500,000
(90/10)
$ 3,842,269
(90/10)
City Night Restrictions 23 of 33 obstructions mitigated.
Work with property owners to remove trees and light
obstructions that are penetrating the surface per the AGIS
study and provide documentation to FAA.
Mensonides Aug-18 Mar-21 $ 20,000
City Annual Maintenance and Repair
The main focus for 2021 is preform maintenance (crack seal)
on the airport's paved areas.Another focus will be to form a
strategy for the future for the hangar row J doors and turning
some of the open hangar rows into enclosed hangars.
Project scoping.Mensonides Mar-19 Nov-21 $ 125,000
City/Cons
ultant
West Side Preliminary
Environmental Permitting
This project will conduct an analysis of the expected
environmental permitting requirements associated with
potential development of the west side of the Airport.
Project scoping.TBD May-21 Dec-21 $ 50,000
Jun-21
City Property Acquisition
Currently negotiating purchase and sale agreement with King
County.The County has accepted the City's appraisal.Draft
short plat documents complete.Final short plat documents
will be prepared once negotiations with County are complete.
Complete negotiations with King County.Complete short
plat to create new parcel.Complete purchase of new
parcel from King County.
Jan-18 Jun-21
City/CW Runway Enhancement Project –
Construction
Construction complete.AGIS survey submitted to FAA for
review.
Complete AGIS survey.Close out FAA and WSDOT
grants.Sep-19
Wickstrom/
Mensonides
Wickstrom/
Mensonides
AIRPORT BOARD - TRACKING MATRIX
Key Result Area/Goals
(Not in Priority Order)
N/A AAB Procedures and
Standards
Public Works Director/Airport
Manager/ Airport Advisory Board
Develop specific board procedures around the operation of the board and the management of
meetings for adoption by the Board. (The Board currently does not have any specific
procedures in place, and this is required for a public board).
2Q 2021 2Q 2021
2-2 Airport Marketing Focus Public Works Director/Airport
Manager/ Airport Advisory Board
Annual review of the 2021 Airport Marketing Focus to be responsive to changing market
conditions and needs with a focus on marketing and leasing the two on airport development
sites approved in the approved Airport Master Plan to prospective tenants and developers. Other
areas of focus are emerging technologies, alternative fuels, recruitment of on airport
Businesses, and better incorporation of the Airport into other City events. Current focus for on
airport business development includes expanded flight training, permanent maintenance
facility,expansion of avionics and restaurant opportunities.
1Q 2021 1Q 2021
3-3 Wayfinding Improvements Airport Staff/Airport Advisory Board Develop wayfinding upgrades to airport signage to improve information for airport users to find
amenities and businesses on the airport.2Q 2021 1Q 2022
3-4 Airport Broadband Service Airport Staff
Developing potential option(s) for Broadband improvements to the Airport for service to Airport
users. The City’s high speed fiber optic network has been extended to the Airport. Building off of
this network, wireless broad band services will be installed at the Airport for use by tenants,
guests and visitors to provide a valuable user experience This will include the estimated cost to
implement.
2Q 2021 4Q 2021
N/A Update Airport Rules &
Regulations Airport Staff/Airport User Group Complete revisions and updates to the Airport Rules and Regulations for adoption by the Board.3Q 2020 2Q 2021
N/A Update Airport Minimum
Standards Airport Staff/Airport User Group Complete revisions and updates to the Airport Minimum Standards for adoption by the Board.2Q 2021 4Q 2021
N/A Annual Tasks Public Works Director/Airport
Staff/Airport Advisory Board 1. Annual Fee Update Anticipated : October
2. Annual Airport Users Survey Anticipated : October
3. Capital Improvement Plan Update Anticipated : August
4. Board Compostion Review Anticipated : December
5. Board Work Plan Update for 2022 Anticipated : December
[1] KRA 1 = Facility & Infrastructure; KRA 2 = Economic/Community Development; KRA 3 = Operation Enhancement/Expansion
2-1 Airport Zoning Regulation
Update Airport Manager/Long Range Planner
1Q 2021
Completion DateKRA
Reference [1]Lead Narrative Description Start Date
N/A Update City Code Public Works Director/Airport
Manager
Updating several sections of outdated code that are related to the Airport for adoption by City
Council.
2Q 2021
4Q 2021
Coordinate with City’s Community Development Service Area to assess and potentially
implement new zoning regulations amendments to current City of Auburn zoning standards for
the Airport and surrounding properties to address operational needs or requirements and
support current and future economic development efforts. This will require an approval process
through the City's Planning Commission and Council.
1Q 2019
Auburn Airport Land Lease(s) / SE Development Site
January 5, 2021
MD 500 Development LLC as “Tenant”
Term Sheet
Premises: Site A: 34,158 +/- square feet
Site B: 71,800 +/- square feet
Together depicted in Exhibit A
Site A & B to each be governed by separate lease agreements
Term: The term will run for 30 years following Lease Commencement
Lease Rate: $0.825/sq ft./yr.
Lease payments for each site to begin upon the earlier of the City’s
issuance of an ACC 15.07.100 Certificate of Occupancy for that site or
May 1, 2022 whichever comes first,
Leasehold Tax: The City shall impose and collect the RCW 82.29A Leasehold Tax of
12.84% on the Tenant’s taxable monthly rental payments.
Lease Rate
Adjustment Schedule
(Post Construction)
Adjusted annually by CPI-W August over August. Except in those
years where rates are adjusted by the Fair Market Value appraisals.
Fair Market Value (FMV) adjustment January 1 of Calendar years
ending in “0” & “5” with first FMV adjustment to begin January 1,
2025. FMV will be determined by an appraisal conducted by an MAI
certified appraiser commissioned by and at the expense of the Landlord
no more than 12 months prior to the date the new FMV rate shall take
effect.
In no event shall the new rate, (as determined by either a negative CPI
or the most current appraisal) be less than the then current existing rate.
Improvement
Type:
Tenant will submit improvement construction plans that fully comply
with City of Auburn and/or FAA standards for Airport development
and hangar construction. Hangars must meet a minimum unit count,
size and quality standard for the following sites:
DocuSign Envelope ID: 742AA2D2-D23F-45A1-86B4-B670A4FAEF3D
Site A: Nested T-Hangars with a building footprint roughly 437ft in
width by 60ft in depth consisting of no less than 17 individual units.
Individual units will have electric doors no less than 48ft of clear width
and14ft of clear height. Amenities to be included: Single power meter
with sub-meter capacity for each unit, compressed air available for
each unit, fully insulated walls and ceiling in each unit, a building
restroom and Wi-Fi.
Site B: Box Hangars with a building footprint roughly 390ft in width
by 62ft in depth consisting of no less than 6 individual units. Individual
units will have a minimum width of 65ft with doors electric doors
having no less than 59ft of clear width and no less than 16ft of clear
height. Other amenities to be included in each unit include:
Individually metered three-phase 208V power w/ additional upgrade
capacity, individually metered water, reduced backflow prevention,
fully insulated walls and ceiling, plumbing stubs for restroom (sink &
latrine) and structural integrity to accommodate future mezzanines.
Improvement
Development
Commencement &
Schedule
Improvements for both sites to be developed and constructed
simultaneously under the same construction schedule.
Civil development to begin no later than May 1, 2021.
Ownership of
Improvements
Ownership of all site improvements shall revert to the landlord upon
Lease termination or expiration. City shall have no ownership or
leasehold interest in the constructed improvements contemplated in
these leases unless and until a lease expires or is terminated by the
Parties.
Condominiumization:
Tenant shall not condominiumize any of the Hangars without City
written approval, given at the City’s sole discretion.
Asphalt and
Pavement
Maintenance
Tenant is responsible for the Asphalt and Pavement Maintenance for
the vehicle parking and apron areas located within the lease premises.
Airport Design
Review
Prior to submitting construction plans to the City of Auburn for
permitting, Airport and Tenant will work together to establish a legal
and acceptable design for the proposed Hangars.
Landlord Approval
of Subtenants:
Tenant shall submit to Landlord a request for approval of any proposed
subtenant, tenant wishes to sublease a unit in Site B to. At a minimum
Tenant’s request for sublease consent shall include:
• Name of the proposed subtenant
• Use of the subleased space
• Copy of the proposed Sublease terms
DocuSign Envelope ID: 742AA2D2-D23F-45A1-86B4-B670A4FAEF3D
• Subleases financial statements including:
(previous two years of tax returns & 12 months of bank
statements)
Part 77 requirements All Hangar construction shall meet 14 C.F.R. Part 77 requirements
Minimum Airport
Standards &
Aeronautical Uses
This lease and any subleases will be subject to City of Auburn policies
100-80 and 100-81 (Airport Rules & Regulations), as currently written
or hereafter amended.
All hangars must be used solely for aeronautical purposes per FAA
policy (81 FR 38906)
Auburn City Council: The terms contained within are subject to the ratification as may be
amended of the Auburn City Council. Both parties will take reasonable
steps to execute a formal lease being in substantial conformity to the
agreed upon terms within 60 days of Council’s approval.
Each party by signing below acknowledges and agrees to the terms as set forth above.
Tenant Landlord
Signature: ________________________
Signature: __________________________
Print Name: ______________________
Print Name: ________________________
Title: ___________________________
Title: ______________________________
Date: __________________________
Date: ______________________________
DocuSign Envelope ID: 742AA2D2-D23F-45A1-86B4-B670A4FAEF3D
1/5/2021
Partner
Scott Griffin
Cover Sheet
Exhibit A to the Term Sheet
Site A & B Land Lease Depictions
(Term Sheet between MD 500 Development LLC & City of Auburn)
DocuSign Envelope ID: 742AA2D2-D23F-45A1-86B4-B670A4FAEF3D
Revised Area =
71,800 sq ft
Revised Area =
34,158 sq ft
45'115'25'45'45'DocuSign Envelope ID: 742AA2D2-D23F-45A1-86B4-B670A4FAEF3D