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HomeMy WebLinkAbout2021-05 Emergency Repairs at Golf Course (2) * ACITY TOFR UL J � Nancy Backus, Mayor WASHINGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000 EMERGENCY DECLARATION 2021-05 A DECLARATION OF EMERGENCY AUTHORIZING CONTRACTS AND PURCHASES FOR IMMEDIATE CITY PROPERTY DAMAGE REPAIRS WITHOUT COMPETITIVE BID OR NEGOTIATION WHEREAS, the City owns and operates a public golf course located at 29630 Green River Road SE. The golf course includes a clubhouse facility for golf course patrons and staff(Property). WHEREAS,in today's early morning hours, unknown suspect(s) used a tractor to forcibly crash through the Property's main doorway, and stole an automated teller machine (ATM) used by golf course patrons; WHEREAS,the forced entry substantially damaged the Property's main entry doors, door frame, and surrounding structure. While repairing the damage includes several as yet unknown construction variables, the cost of necessary repairs is expected to range between$80,000 to $160,000, with an anticipated$120,000 cost average. A damage assessment letter from Stetz Construction that outlines the damage and its associated repair cost is attached as Exhibit A to this Declaration; WHEREAS,the Property remains exposed to further material damage and loss due to insufficient security and weather protection unless immediate repairs to the Property are undertaken; WHEREAS, RCW 39.04.280 and ACC 3.10.040 permit City contracting and purchases without competitive bids or negotiations to address an emergency situation; Declaration 2021-05 Page 1 of 2 CIITTYTOFR l Jt L J ? sT Nancy Backus, Mayor WASHINGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000 WHEREAS, pursuant to the above, I, Nancy Backus, Mayor of the City of Auburn, declare as follows: Section 1. The burglary and its resulting damage and loss to City Property is an unforeseen emergency situation beyond the City's control that will likely result in further material property loss or damage if immediate action to secure and repair the Property is not taken; Section 2. The City is authorized to make purchases and enter contracts as needed to address the emergency by making required repairs to secure the Property; Section 3. Any contracts or purchases made under this Declaration's authority that require competitive bidding shall be subject to ratification by the City Council within 2 weeks of the contract or purchase date; and Section 4. This Declaration shall be filed with the Clerk and open to public inspection. Dated: , F ' 24' 24 CITY OF AUBURN ANC B• KUS, MAYOR Declaration 2021-05 Page 2 of 2 TETZQuality General Construction P:(253)588-8999 • F: (253)588-0277 P.O. Box 39220 • Lakewood,WA 98496 STRUCTION A Division of Northwest Abatement Services.Inc. Auburn Golf Course Damage Assessment Letter 29630 Green River Rd SE Auburn, WA 98092 December 20th, 2021 Upon my visual inspection of the premises located at 29630 Green River Rd SE in Auburn, WA 98092 I observed damage to the entry way into the Grand Foyer that was caused by a break in to the dwelling by using a tractor that was stolen from on property and used to crash through the double doors to the Grand Foyer to steal a Cash Machine that was located inside.The damages are pretty significant in that the oversized 6'x 8' pre-hung double door system will need to be completely replaced.The projected cost for this door not including Labor cost is estimated to be $10,000-$13,500 in todays market. Furthermore the King and trimmer studs to the Left side of the door appear to be snapped in half which poses a potentially dangerous structural issue due to the fact that the wall framing is built out of 12" wide LVL stud material that extend the full height of the wall which is approximately 27'-8". Selective demolition will need to be performed to inspect the full extent of the damage caused. Based on the findings a structural engineer may be required to be brought in for a full structural analysis of the wall in question to verify the required repairs.There are a number of unknown variables that won't be able to be identified until the selective demo process has been completed.The estimated range of projected cost below represents a best to worst case scenario based on site on scene damage at the time of my inspection on December 20th. Market value for materials and labor are at an extraordinary high right now in excess of 30%or more in some cases from a year ago today.This has been taken into account when determining our cost projection. We foresee the cost of this repair to be in the range of$80,000 on the low end, and $160,000 on the high end. As a cost average it is reasonable to assume the cost will fall in the $120,000 for this repair to completion. If you should have any questions, please feel free to reach out to me and I will do my best to answer them in a timely manner. Sincerely, Chad Phillips Project Manager/Estimator Stetz Construction Inc.