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HomeMy WebLinkAbout01-24-2022 1-24-22 HSC PacketCity of Auburn Human Services Committee Conflict of Interest Policy PURPOSE The purpose of the conflict of interest policy is to protect The City of Auburn Human Services Committee’s interest when it is contemplating the recommendation of Human Services funds to applicants that might benefit the private interest of a committee member. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to non-profit and charitable corporations. PROCEDURES Distribution of Policy and Procedures This policy shall be presented and discussed annually for the information and guidance of committee members and City of Auburn Human Services staff who are serving or employed by the applicant. Any new committee members shall be advised by the Human Services Chair of this policy and furnished a disclosure statement upon undertaking the duties of the Human Services Committee. Duty to Disclose In connection with any actual or possible conflict of interest, an interested person must disclose the existence of any relationship with any nonprofit applying for City of Auburn Human Services funds and be given the opportunity to disclose all material facts to the members of committee. Procedures for addressing a conflict of interest Committee members serving or employed by any of the applicants of Human Services funds to which a grant is to be considered will not rate the application, will retire from the room during the course of the discussion, and will not participate in the deliberation nor vote on the matter. Violations of the Conflicts of Interest Policy 1. If the committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. 2. If, after hearing the member’s response and the committee determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action. RECORD KEEPING Annually the following will be collected: 1. The names of the persons who disclosed or otherwise were found to have an actual or possible conflict of interest, and the nature of the conflict. 2. A signed statement from each committee member which affirms such person: a. Has received a copy of the conflicts of interest policy, b. Has read and understands the policy, c. Has agreed to comply with the policy City of Auburn Human Services Committee Conflict of Interest Policy Compliance and Disclosure Statement I have received and carefully read the conflict of interest policy for the City of Auburn Human Services committee. By signing this compliance and disclosure statement, I affirm that I understand and agree to comply with the conflict of interest policy. I do not have a conflict of interest with any of the organizations currently receiving Human Services funds from the City of Auburn, nor does any relative or business associate have such an actual or potential conflict of interest. I agree to disclose any conflicts of interest that I am aware of at this time. I agree to remove myself from all parts of human service funding process associated with applicants with which I have a conflict of interest. Should any situation arise in the future in which I think may involve me in a conflict of interest, I will promptly and fully disclose the circumstances to the Human Services chair and entire committee. __________________________________________ Print Name _____________________________________________ _______________________ Signature Date City of Auburn Human Services Committee Conflict of Interest Form The following form must be completed annually by all City of Auburn Human Services Committee members. Once the form is completed, please sign and date in the space provided. 1. Are you an officer of an organization that receives, or has applied for, City of Auburn Human Services funds? Yes No If yes, please define______________________________________________ 2. Have you ever served on the board, been employed or volunteered at an organization that receives City of Auburn Human Services funds? Yes No If yes, please define _______________________________________________ 3. Do you currently have a family relationship with anyone who has a noted relationship with an organization receiving City of Auburn Human Services funds? Family connections include any individual’s spouse, parent, child, grandparent, grandchild and sibling. The spouses of any children, grandchildren and siblings are considered family relationships as well. Yes No If yes, please define _______________________________________________ 4. Have you received any kind of gift, discount or free service from an organization or person with relationship from an organization receiving City of Auburn Human Services funds? Yes No If yes, please define _______________________________________________ 5. Do you share ownership of a business that does business with any organization that currently receives City of Auburn Human Services funds? Yes No If yes, please define _______________________________________________ Print name_______________________________ Date ________________________ Signature______________________________________________________________ I. CALL TO ORDER HUMAN SERVICES COMMITTEE DRAFT MINUTES October 25, 2021 The Human Services Committee meeting was called to order by Carmen Goers, at 4:05 pm on Monday, October 25, 2021 via Zoom. Committee Members present: Jason Berry, Carmen Goers, Janeane La Casse, Kelly Lindberg, Sue Miller, Shawn Parkhurst Paton Staff present: Human Services Program Coordinator- Kyla Wright Absent: Tammy Gourdine II. APPROVAL OF MINUTES • Minutes approval postponed until November to ensure Committee Members have ample time to review. III. MISCELLANEOUS • Kyla asked Committee Chair Goers and Vice Chair La Casse to provide an overview of the conversation they had with the Chair and Vice Chair of the City Council Community Wellness Special Focus Area in mid-October. They mentioned that the conversation was very productive and the Council Members were interested in additional information and success stories from funded agencies. The Special Focus Area meeting was helpful as a lead in to next month’s Joint Meeting scheduled for the Human Service Committee members and City Council members to be able to connect and continue to build relationships. • For the Joint Meeting preparations, Kyla explained that the meeting will be a virtual for the Human Service Committee members and that the Council will be in person. There will be an overview of work in Human Services and the Human Services Committee and then open discussion for the groups. • The remainder of the meeting was a discussion to update the priority areas for the 2023-2024 Human Services Funding Cycle. The Committee had reviewed the three options presented by staff in an effort to streamline the priority area categories. The existing priority areas are:  Basic Needs - Programs that meet a diverse array of non-housing related basic needs, including food access, youth programming, domestic violence advocacy, physical and behavioral health, childcare resources, immigration supports, legal assistance, etc.  Job Training and Education - Programs that provide education, job training and placement, or apprenticeship opportunities with the aim of increasing economic opportunities for participants.  Housing and Associated Services - Programs that provide ongoing housing or rental assistance and supportive services for individuals and families experiencing homelessness utilizing the Progressive Engagement model. Programs are characterized by ongoing case management and wraparound services as needed in addition to rental or other housing supports.  Homelessness Interventions - Programs that engage individuals and families experiencing homelessness in housing problem solving, including shorter-term, “light touch” models such as diversion and rapid exit from shelter.  Housing-related Supportive Services - Programs that meet housing related basic needs, including eviction prevention, utility assistance, shelter, storage, laundry, showers, and other homelessness prevention supports. After thorough Committee discussion, the Committee voted to update the language to the second option proposed by Staff and adjust titles of two categories as follows:  Basic Needs - Programs that meet a diverse array of non-housing related basic needs, including food access, youth programming, domestic violence advocacy, physical and behavioral health, childcare resources, immigration supports, legal assistance, etc.  Job Training and Education - Programs that provide education, job training and placement, or apprenticeship opportunities with the aim of increasing economic opportunities for participants.  Housing Stability - Programs that provide housing solutions or supportive services for individuals and families experiencing homelessness. Programs can include rapid re-housing, transitional housing for individuals exiting homelessness, diversion, shelter (including domestic violence shelter), rapid exit from shelter, storage, laundry, hygiene, physical or behavioral health, outreach, and other interventions serving community members experiencing homelessness.  Homelessness Intervention - Programs that work to prevent homelessness. These can include eviction prevention and fair housing supports, utility assistance, legal assistance, behavioral health services, and other homelessness prevention supports. IV. ANNOUNCEMENTS • Next Human Services Committee Meeting is scheduled for November 22, 2021 via Zoom. V. ADJOURNMENT The meeting was adjourned at 5:02 p.m. APPROVED THE day of , 2021 Carmen Goers, Human Services Committee Chair Jeff Tate, Director of Community Development HUMAN SERVICES COMMITTEE DRAFT MINUTES November 22, 2021 The Human Services Committee meeting was not held on November 22, 2021 due to absence of quorum. HUMAN SERVICES COMMITTEE DRAFT MINUTES December 27, 2021 The Human Services Committee meeting was canceled December 27, 2021 due to proximity to holidays. The Committee will reconvene in January 2022. 2022 Human Service Committee Timeline JANUARY Application Review Training MARCH HSFC Application Opens- (March 14th) HSFC Application Closes- (April 28th) Application Binders to Committee (May 23rd) JUNE Community Wellness Special Focus Area (June 13th) Application Review Begins Public Hearing CDBG 2023 Annual Action Plan (August 22nd) SEPT. HSC Funding Review Finalized Funding Review to Council (October 10th)