HomeMy WebLinkAbout02-07-2022 City Council AgendaCity Council Meeting
February 7, 2022 - 7:00 P M
City Hall Council Chambers and Virtual
A GE NDA
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I .C AL L T O O RD E R
A .P ledge of Allegiance
B .Roll Call
I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
I I I .AP P O I NT M E NT S
A .B oards and Commissions A ppointments
City Council to approve the following appointments to boards and commissions for
three year terms expiring December 31, 2024:
Human Services Committee
S uzanne Pak
E rica Tomas
P lanning Commission
Hanan A mer
J ulie Berry
K ent Sprague
Transportation Advisory Board
E mmanuel Dolo, Citizen at L arge Position
I V.AG E ND A M O D I F IC AT I O NS
V.P UB L I C PART I C IPAT IO N
1.Public Participation
T he Auburn City Council Meeting scheduled for Monday, February 7, 2022 at
7:00 p.m. will be held in person and virtually.
Virtual P articipation L ink:
To attend the meeting virtually please click one of the below links, enter the
meeting I D into the Z oom app, or call into the meeting at the phone number listed
below. The link to the Virtual Meeting is:
Page 1 of 45
Z oom: https://us06web.zoom.us/j/81544782973
T he public can also view the meeting on YouTube:
https://www.youtube.com/user/watchauburn/live/?nomobile=1
To join the meeting by phone, please use the below call-in information:
253 215 8782
877 853 5257 (Toll F ree)
Webinar I D:815 4478 2973
V I .C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .P ublic Hearings - (No public hearing is scheduled for this evening.)
B .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue.
1.T he public can participate in-person or submit written
comments in advance.
Participants can submit written comments via mail, fax or email. A ll written
comments must be received prior to 5:00 p.m. on the day of the scheduled
meeting and must be 350 words or less.
Please mail comments to:
City of A uburn
Attn: Shawn Campbell, City Clerk
25 W Main S t
Auburn, WA 98001
Please fax comments to:
Attn: Shawn Campbell, City Clerk
F ax number: 253-804-3116
Email comments to:
publiccomment@auburnwa.gov
C.Correspondence - (T here is no correspondence for Council review.)
V I I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
1.F inance Ad Hoc Committee (Chair B aggett)
Page 2 of 45
V I I I .C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the J anuary 10, 2022 S tudy S ession
B .Minutes of the J anuary 18, 2022 Regular City Council Meeting
C.Claims Vouchers (Thomas)
Claims Voucher list dated F ebruary 07, 2022 which included voucher numbers 466618
through 466829, in the amount of $3,505,833.32, and ten wire transfers in the amount
of $808,623.83
D.P ayroll Vouchers (T homas)
P ayroll check numbers 539306 through 539311 in the amount of $ 561,434.22,
electronic deposit transmissions in the amount of $2,219,494.44, also a special payroll
for sick time cash out with check numbers 539312 through 539323 in the amount of
$3,400.91, electronic deposit transmissions in the amount of $2,979.11, for a grand
total of $2,787,308.68 for the period covering J anuary 12, 2022 to February 02, 2022
(RE C O M M E ND E D AC T I O N: M ove to approve the Consent Agenda.)
I X.UNF INIS HE D B US I NE S S
X .RE S O L UT IO NS
A .Resolution No. 5645 (Tate)
A Resolution authorizing the Mayor to enter into a contract with the Auburn A rea
Chamber of Commerce for the purposes of providing Tourism and Marketing Services
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5645.)
B .Resolution No. 5646 (Hinman)
A Resolution adopting the 2022 S tate L egislative Agenda
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5646.)
C.Resolution No. 5647 (Hinman)
A Resolution supporting legislation proposed in the Washington State L egislature
relating to the creation of an Endangered Missing Person Advisory Designation for
Missing I ndigenous P ersons
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5647.)
Page 3 of 45
X I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
B .From the M ayor
X I I .NE W B US I NE S S
X I I I .AD J O URNM E NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 4 of 45
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the January 10, 2022 Study Session
Date:
February 2, 2022
Department:
City Council
Attachments:
01-10-2022 Minutes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background for Motion:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:February 7, 2022 Item Number:CA.A
Page 5 of 45
City Council Study Session P W C D S FA
J anuary 10, 2022 - 5:30 P M
City Hall Council Chambers and Virtual
MINUT E S
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hours after the meeting has concluded.
I .C A L L TO O R D E R
Deputy Mayor J eyaraj called the meeting to order at 5:30 p.m.
I I .P UB L I C PA RT I C I PAT I O N
A .P ublic P articipation
The City Council Meeting was held in person and virtually.
B .Roll Call
Councilmembers virtually present: Deputy Mayor J ames J eyaraj, Bob
B aggett, Kate B aldwin, L arry B rown, Robyn Mulenga, Chris Stearns and
Yolanda Trout-Manuel.
Mayor Nancy Backus, Chief of Police Mark Caillier, Director of I nnovation
and Technology David Travis, I nnovation and Technical Support S pecialist
Danika Olson and Deputy City Clerk Teresa Mattingly were in Chambers.
The following department directors and staff members attended the
meeting virtually: City Attorney Kendra Comeau, Director of P ublic Works
I ngrid Gaub, Director of Community Development J eff Tate, Director of
Finance J amie Thomas, Assistant Director of Engineering S ervices J acob
S weeting, Utilities Engineering Manager L isa Tobin and S enior Project
E ngineer Matt L arson.
I I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
There were no announcements, reports or presentations.
I V.A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .A R PA F unds Review and Modification (T homas)(20 Minutes)
Director T homas reviewed the American Rescue Plan Act (A R PA ) funds
with Council. She discussed the amount of funds awarded, primary
allowable spending categories, budgeted projects and project status.
Council discussed the Utility Assistance P rogram, body worn camera
Page 1 of 3Page 6 of 45
allocations, S C O R E revenues, services for Auburn communities, the
number of customers at risk of having utility services disconnected and
police signing bonuses.
V.P UB L I C W O R K S A ND C O MMUNI T Y D E V E L O P ME NT D I S C US S I O N I T E MS
A .Ordinance No. 6844 (Gaub)(10 Minutes)
A n Ordinance amending S ections 13.14.010, 13.14.020, 13.14.030, 13.14.050 and
13.14.060, and repealing Auburn City Code (A C C) 13.14.040 regarding managing the
City’s water supply
Councilmember S tearns presided over this section of the meeting.
Director Gaub introduced L isa Tobin who provided Council with a brief
update on the proposed code changes related to the Water Emergency
Response process.
Council discussed the percentage of households overusing water, the
importance of educating the public on water usage and notifications
specific to the announcement of an emergency.
B .Ordinance No. 6846 (Gaub)(5 Minutes)
A n Ordinance amending Auburn City Code (A C C) Sections 12.04.010, 13.48.225,
and 13.48.230 regarding the City’s S urface Water Management Manual
Manager Tobin provided Council with a brief update on the proposed
changes to the stormwater utility codes.
C.Ordinance No. 6847 (Gaub)(10 Minutes)
A n Ordinance relating to restrictions and limitations of P ublic Right-of-Way use and
revising Chapter 10.28 of the Auburn City Code (A C C)
A ssistant Director S weeting provided Council with a brief update on the
proposed changes to the Auburn City Code to restrict the public right-of-
way on a portion of M S treet NW.
Council discussed trespass capabilities, gate maintenance responsibilities
and thanked the P ublic Works Department for cleaning up that area.
D.E nd of Year Capital Projects Status Report (Gaub)(15 Minutes)
S enior Engineer L arson reviewed the End of Year Capital P rojects S tatus
Report with Council. He discussed ways to stay informed on Capital
P rojects and provided an update on the Capital P rojects current status.
E .Overview of the Bridges (Tate)(15 Minutes)
Overview of the Bridges community: an island of Kent within the City of Auburn
Director Tate provided Council with an update on the Bridges community
and discussed the benefits and potential costs of annexing the B ridges
Page 2 of 3Page 7 of 45
community into the City of Auburn.
Council discussed the status of the agreement between Kent and Auburn,
environmental impacts and concerns, current infrastructure and potential
deferred maintenance.
V I .O T HE R D I S C US S I O N I T E MS
Council discussed concerns with homelessness in A uburn, State
legislation related to addressing homelessness and providing safe parking
and accountability.
Council requested a presentation from K ent Hay related to homelessness.
V I I .NE W B US I NE S S
There was no new business.
V I I I .A D J O UR NME NT
There being no further business to come before the Council, the meeting
was adjourned at 7:29 p.m.
A P P R O V E D this 7th day of F ebruary, 2022.
_______________________________ ___________________________
J A ME S J E YA R A J , D E P UT Y MAYO R Teresa Mattingly, Deputy City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 3 of 3Page 8 of 45
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the January 18, 2022 Regular City Council Meeting
Date:
February 2, 2022
Department:
City Council
Attachments:
01-18-2022 Minutes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background for Motion:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:February 7, 2022 Item Number:CA.B
Page 9 of 45
City Council Meeting
J anuary 18, 2022 - 7:00 P M
City Hall Council Chambers and Virtual
MINUT E S
Watch the meeting L I V E !
Watch the meeting video
Meeting videos are not available until 72
hours after the meeting has concluded.
I .C AL L T O O RD E R
I I .P UB L I C PART I C IPAT IO N
1.Public Participation
T he City Council Meeting was held in person and virtually.
A .P ledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet and led those
in attendance in the Pledge of Allegiance.
B .Roll Call
Councilmembers virtually present: Deputy Mayor J ames J eyaraj, Bob
B aggett, Kate B aldwin, L arry B rown, Robyn Mulenga, Chris Stearns and
Yolanda Trout-Manuel.
Mayor Nancy Backus, Director of I nnovation and Technology David Travis,
Chief of Police Mark Caillier, I nnovation and Technical S upport Specialist
Danika Olson and Deputy Clerk Teresa Mattingly were in Chambers.
The following department directors and staff members attended the
meeting virtually: City Attorney Kendra Comeau, Director of P ublic Works
I ngrid Gaub, Director of Finance J amie Thomas, Director of Parks, Arts,
and Recreation Daryl F aber, Director of Administration Dana Hinman,
A ssistant Director of I nnovation and Technology A shley Riggs, Real
E state Manager J osh Arndt and P arks P lanning and Development
Manager J amie K elly.
I I I .AG E ND A M O D I F IC AT I O NS
There were no modifications to the agenda.
I V.NE W B US I NE S S
There was no new business.
Page 1 of 5Page 10 of 45
V.C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue.
No written comments were received.
Virginia Haugen, 2503 R S t S E
Ms. Haugen expressed her appreciation for the statues in the City and
discussed her concerns about residents feedback regarding the City.
B .Correspondence
There was no correspondence for Council to review.
V I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
1.F inance Ad Hoc Committee (Chair B aggett)
Councilmember B aggett, Chair of the Finance ad hoc committee,
reported he and Councilmember Baldwin have reviewed the claims
and payroll vouchers described on the agenda this evening and
recommended their approval.
V I I .C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the J anuary 3, 2022 Regular City Council Meeting
B .Claims Vouchers (Thomas)
Claims Voucher list dated J anuary 18, 2022 which included voucher numbers 466581
through 466617, in the amount of $1,767,169.40, and three wire transfers in the
amount of $618,247.30
Claims Voucher list dated J anuary 18, 2022 which included voucher numbers 466343
through 466580, in the amount of $6,127,271.88 and one wire transfer in the amount of
$583,372.73
C.P ayroll Vouchers (T homas)
P ayroll check numbers 539293 through 539298 in the amount of $75,138.55,
electronic deposit transmissions in the amount of $2,272,796.06, also a special payroll
for sick time cash out with check numbers 539299 through 539305 in the amount of
$1,127.18, electronic deposit transmissions in the amount of $26,051.74, for a grand
Page 2 of 5Page 11 of 45
total of $2,375,113.53 for the period covering J anuary 01, 2022 to J anuary 11, 2022
Deputy Mayor J eyaraj moved and Councilmember Mulenga seconded to
approve the consent agenda.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
V I I I .UNF INIS HE D B US I NE S S
There was no unfinished business.
I X.O RD INANC E S
A .Ordinance No. 6844 (Gaub)
A n Ordinance amending S ections 13.14.010, 13.14.020, 13.14.030, 13.14.050 and
13.14.060, and repealing Auburn City Code (A C C) 13.14.040 regarding managing the
City’s water supply
Councilmember S tearns moved and Councilmember B rown seconded to
adopt Ordinance No. 6844.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
B .Ordinance No. 6846 (Gaub)
A n Ordinance amending Auburn City Code (A C C) Sections 12.04.010, 13.48.225,
and 13.48.230 regarding the City’s S urface Water Management Manual
Councilmember S tearns moved and Deputy Mayor J eyaraj seconded to
adopt Ordinance No. 6846.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
C.Ordinance No. 6847 (Gaub)
A n Ordinance relating to restrictions and limitations of P ublic Right-Of-Way Use and
revising Chapter 10.28 of the Auburn City Code (A C C)
Councilmember S tearns moved and Councilmember Trout-Manuel
seconded to adopt Ordinance No. 6847.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
X .RE S O L UT IO NS
A .Resolution No. 5614 (Faber)
A Resolution authorizing the City to execute a grant agreement and an amendment to
the Conservation Futures I nterlocal Cooperation A greement both with King County and
both for the purpose of accepting funds in the amount of $83,050.00 for acquiring
properties to be used for future salmon habitat improvement and to appropriate the
same
Deputy Mayor J eyaraj moved and Councilmember Mulenga seconded to
adopt Resolution No. 5614.
Page 3 of 5Page 12 of 45
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
B .Resolution No. 5615 (Comeau)
A Resolution authorizing a contract for purchase and sale between the City of A uburn
and Diamond J . I nvestments, L L C for Real P roperty
Deputy Mayor J eyaraj moved and Councilmember Mulenga seconded to
adopt Resolution No. 5615.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
C.Resolution No. 5616 (Comeau)
A Resolution authorizing a contract for purchase and sale between the City of A uburn
and K ent-Yi Company for Real Property
Councilmember S tearns moved and Deputy Mayor J eyaraj seconded to
adopt Resolution No. 5616.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
D.Resolution No. 5644 (Faber)
A Resolution authorizing the Mayor to execute an amendment to the Conservation
Futures I nterlocal A greement between the City of Auburn and King County for open
space acquisition projects
Councilmember Mulenga moved and Councilmember S tearns seconded
to adopt Resolution No. 5644.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
X I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
Councilmember Trout-Manuel reported she attended a Children and Youth
A dvisory Board Meeting.
Councilmember B aggett thanked the Mayor, Directors and S taff for
cleaning up of homeless encampments.
Councilmember S tearns reported he attended the P uget S ound Equity
A dvisory Committee Meeting, 2022 Martin L uther K ing J r. (ML K ) Day of
S ervice E vent at Fenster Nature P ark and the onboarding for the K ing
County Mental I llness and Drug Dependency Advisory B oard.
Councilmember B aldwin reported she attended the onboarding with the
City Council and Directors.
Page 4 of 5Page 13 of 45
B .From the M ayor
Mayor Backus reported the 2022 budget for the King County Regional
Homelessness A uthority passed and that she testified on a bill in the
House and Senate regarding "Missing Middle Housing".
X I I .AD J O URNM E NT
There being no further business to come before the Council, the meeting
was adjourned at 7:30 p.m.
A P P R O V E D this 7th day of F ebruary, 2022.
____________________________ ____________________________
NA NC Y B A C K US, MAYO R Teresa Mattingly, Deputy City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 5 of 5Page 14 of 45
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers (Thomas)
Date:
February 2, 2022
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Approve Claim Vouchers.
Background for Motion:
Background Summary:
Claims Voucher list dated February 07, 2022 which included voucher numbers 466618
through 466829, in the amount of $3,505,833.32, and ten wire transfers in the amount of
$808,623.83.
Rev iewed by Council Committees:
Councilmember:Staff:Thomas
Meeting Date:February 7, 2022 Item Number:CA.C
Page 15 of 45
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers (Thomas)
Date:
February 2, 2022
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Approve Payroll Vouchers.
Background for Motion:
Background Summary:
Payroll check numbers 539306 through 539311 in the amount of $ 561,434.22, electronic
deposit transmissions in the amount of $2,219,494.44, also a special payroll for sick time
cash out with check numbers 539312 through 539323 in the amount of $3,400.91, electronic
deposit transmissions in the amount of $2,979.11, for a grand total of $2,787,308.68 for the
period covering January 12, 2022 to February 02, 2022.
Rev iewed by Council Committees:
Councilmember:Staff:Thomas
Meeting Date:February 7, 2022 Item Number:CA.D
Page 16 of 45
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5645 (Tate)
Date:
January 31, 2022
Department:
Community Development
Attachments:
Res olution 5645
Exhibit A - Contract for Touris m and Marketing
Services
Budget Impact:
Current Budget: $155,000
Proposed Revision: $0
Revised Budget: $155,000
Administrativ e Recommendation:
City Council to adopt Resolution No. 5645.
Background for Motion:
Resolution 5646 authorizes the Mayor to enter into a 3 year contract with the Auburn Area
Chamber of Commerce for the purposes of providing tourism and marketing support.
Background Summary:
Resolution 5645 authorizes the Mayor to enter into a 3 year contract (2022 thru 2024) with the
Auburn Area Chamber of Commerce for the purposes of providing tourism and marketing
support.
During the January 12, 2022 lodging Tax Advisory Committee (LTAC) meeting, the LTAC
voted unanimously to use lodging tax funds to support this contract.
The contract provides $155,000 per year for the 3 year period. It is fully funded through
lodging taxes that are collected under Auburn City Code Chapter 3.58 and is fully within the
overall tourism budget approved by City Council under account 104. At the end of Q3 2021
the lodging tax special lodging tax fund had a balance of approximately $413,000 with an
estimate of an additional $45,000 to be collected by the end of Q4 for a total approximate
balance of $448,000. Each year, the tax generates approximately $135,000 (although, in
2020 this figure dropped to about $100,000 due to the impacts of COVID-19). Therefore,
the contract will rely upon the revenue generated during 2022 thru 2024 as well as
approximately $60,000 of the funds that already exist within the special fund. The scope of
services seeks to further promote Auburn with targeted efforts to encourage even more hotel
stays which will have the effect of increasing the annual tax that is collected to an amount that
exceed $135,000 per year.
About LTAC (Chapter 2.76 ACC): LTAC is the committee that has been set up as a
requirement of Washington State Law to help oversee and guide the use of lodging taxes
collected within Auburn. The LTAC makes recommendations regarding the use of lodging
taxes to City Council. LTAC is comprised of 3 members of the community that represent the
businesses that collect the tax (e.g. hotels/motels) and 3 members who are eligible to be the
Page 17 of 45
recipient of the benefits of how the tax is spent and/or the tourism that is generated within the
community (e.g. Emerald Downs, the Outlet Collection, City Parks). The LTAC is chaired by
the Mayor.
About the tax (Chapter 3.58 ACC): the lodging tax is levied as a special excise tax of one
percent. Cities are allowed to levy this tax under the authority established in RCW 67.28 and
RCW 82.02. Taxes that are collected must be placed in a special fund and may only be used
for tourism related functions. The tax is collected in conjunction with people that patron local
hotels and motels. Under state law, a portion of lodging taxes that are collected by a city must
be made available through a competitive grant process where applicants seek funding
support to market events that are intended to draw visitors from out of town into Auburn.
Resolution 5646 was presented to the Auburn City Council during the January 24, 2022 Study
Session. City Council requested that the contract include the following 3 items:
1. Clarification that tourism services will not be designed to benefit only chamber
members and that they will be targeted to the entire Auburn business community.
2. That the Chamber agrees to incorporate DEI principles and priorities as the City’s
DEI initiative evolves.
3. That more specificity be included regarding contract metrics.
Rev iewed by Council Committees:
Councilmember:Baggett Staff:Tate
Meeting Date:February 7, 2022 Item Number:RES.A
Page 18 of 45
----------------------------
Resolution No. 5645
February 7, 2022
Page 1 of 3
RESOLUTION NO. 5645
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR TO ENTER INTO A CONTRACT WITH
THE AUBURN AREA CHAMBER OF COMMERCE
FOR THE PURPOSES OF PROVIDING TOURISM
AND MARKETING SERVICES
WHEREAS, pursuant to RCW 67.28, on June 4, 2001 the Auburn City
Council adopted Ordinance 5554 which established Chapter 2.76 of the Auburn
City Code and the Lodging Tax Advisory Committee (LTAC); and
WHEREAS, the purpose of the LTAC was to consider the creation and
imposition of a lodging tax and to provide recommendations to City Council on
how lodging taxes that are collected will be spent; and
WHEREAS, pursuant to RCW 67.28 and RCW 82.02, on August 6, 2001
the Auburn City Council adopted Ordinance 5561 which established Chapter
3.58 of the Auburn City Code and the authority to levy a special excise tax of one
percent on the sale of or charge made for the furnishing of lodging in Auburn;
and
WHEREAS, lodging taxes collected under Chapter 3.58 of the Auburn City
Code are placed in a special fund to be used solely for the purpose of paying all
or any part of the cost of tourist promotion, acquisition or tourism-related
facilities, or operation of tourism-related facilities or to pay for any other uses
authorized in Chapter 67.28; and
WHEREAS, the City of Auburn seeks to enter into a contract with the
Auburn Area Chamber of Commerce for the purposes of delivering tourism
Page 19 of 45
----------------------------
Resolution No. 5645
February 7, 2022
Page 2 of 3
related functions as well as marketing and advertising (attached as “Exhibit A”);
and
WHEREAS, the scope of services set forth in Exhibit A was presented to
the LTAC during a publicly noticed meeting that occurred on Wednesday,
January 12, 2022; and
WHEREAS, the LTAC cast a unanimous vote in support of the City
entering into a contract to provide tourism, advertising and marketing services;
and
WHEREAS, the contract is fully funded through lodging taxes that are
collected and held in the special fund established in Chapter 3.58 of the Auburn
City Code.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. The City Council supports the scope of work as set forth in
the attached “Exhibit A” and
Section 2. The Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Page 20 of 45
----------------------------
Resolution No. 5645
February 7, 2022
Page 3 of 3
Dated and Signed: __________________
CITY OF AUBURN
__________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
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Resolution 5645 – Exhibit A
February 1, 2022
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CITY OF AUBURN
AGREEMENT FOR SERVICES
TOURISM MARKETING AND ADVERTISING.
THIS AGREEMENT made and entered into on this _______ of , 2022, by
and between the CITY OF AUBURN (“City”), a municipal corporation of the State of
Washington, and the Auburn Area Chamber of Commerce (“Provider”), whose address is 420 E
Main Street, Auburn WA 98002.
In consideration of the conditions and the mutual promises and covenants contained in
this Agreement, the parties agree as follows:
1. Scope of Services
The Provider agrees to perform the tasks described on Exhibit “A”. The Provider will be
responsible to provide work products and services of a quality and professional standard
acceptable to the City. The Provider will, without additional compensation, correct or
revise any negligent errors, omissions or other deficiencies in its plans, designs, drawings,
specification, reports and other services required, whether during or after the Term of this
Agreement. Any approval by the City of Provider’s services will not in any way relieve the
Provider of responsibility for the accuracy and adequacy of its services.
If the Provider fails to make any replacement or re-performance to conform to the
requirements and specifications of this agreement, the City may conduct the work and the
Provider shall reimburse the City for the cost to perform the work or a different contractor
to perform the work, provided such cost shall not exceed the total compensation for this
Agreement.
Services will be delivered and/or benefit the at large Auburn business community. The
Provider will not limit the scope of services described in this contract to Chamber Members
or any other paid for membership organizations.
The Provider acknowledges and understands that the City is developing goals and
objectives related to its Diversity, Equity and Inclusion (DEI) initiative. The DEI initiative
continues to evolve and will likely include future policy objectives, investment priorities,
evaluation tools, and targeted community goals. The Provider agrees to adhere to these
goals, objective, priorities and tools once adopted by the City and transmitted to the
Provider.
Services will be delivered and/or benefit the at large Auburn business community. The
Provider will not limit the scope of services described in this contract to Chamber Members
or any other paid for membership organizations.
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Resolution 5645 – Exhibit A
February 1, 2022
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The Provider acknowledges and understands that the City is developing goals and
objectives related to its Diversity, Equity and Inclusion (DEI) initiative. The DEI initiative
continues to evolve and will likely include future policy objectives, investment priorities,
evaluation tools, and targeted community goals. The Provider agrees to adhere to these
goals, objective, priorities and tools once adopted by the City and transmitted to the
Provider.
2. Additional Services
If additional services with respect to related work are required beyond those specified in
the Scope of Work, and not included in the compensation listed in this Agreement, the
parties will amend this Agreement prior to the Provider performing the additional services.
The amendment will set forth the nature, scope, and payment terms of the additional
services. However, if the time period for the completion of such services makes execution
of an amendment impractical prior to the commencement of the Provider’s performance,
the Provider agrees that it will perform such additional services on the written request of
an authorized representative of the City pending execution of an Amendment subject to
the terms and conditions of this Agreement except where the authorization provides to the
contrary. The invoice procedure for any such additional services will be as described in
Section 4 of this Agreement.
3. Provider’s Representations & Qualifications
The Provider represents and warrants that it has all necessary licenses and certifications
to perform the services provided for in the Agreement, and is qualified to perform those
services. Provider represents that the person signing this Agreement on behalf of
Provider has all requisite authority to bind Provider to the terms and conditions of this
Agreement.
4. Compensation
As compensation for the Provider’s performance of the services provided for in this
Agreement, the City will pay the Provider the fees and costs specified in Exhibit “B”. These
payments will be full compensation for work performed or services rendered and for all
labor, materials, supplies, equipment, overhead, profit, and incidentals necessary to
complete the work.
The Provider will monthly submit to the City an invoice or statement of time spent on tasks
included in the scope of work, and the City upon acceptance of the invoice or statement
will process the invoice or statement in the next billing/claim cycle, and will remit payment
to the Provider, subject to any conditions or provisions in this Agreement or Amendment.
The Agreement number must appear on all invoices submitted. Copies of original
supporting documents will be supplied to the City upon request.
The not-to-exceed amount for this agreement is $155,000.00 per year. The Provider will
not undertake any work or otherwise financially obligate the City in excess of this amount
without prior written authorization.
Compensation to be paid the Provider in succeeding years after the current year will be
contingent upon availability of funds.
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Resolution 5645 – Exhibit A
February 1, 2022
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5. Time for Performance, Term, and Termination of Agreement
The Provider will not begin any work under this Agreement until authorized in writing by
the City. The term of this Agreement commences on the later date of the Parties
execution of this Agreement, as reflected on the signature page. The Provider will perform
the services in accordance with the direction and scheduling provided on Exhibit “A”,
unless otherwise agreed to in writing by the parties. All work performed under this
Agreement will be completed by December 31, 2024.
Termination for cause. Either party may terminate this Agreement upon written notice to
the other party if the other party fails substantially to perform in accordance with the terms
of this Agreement through no fault of the party terminating the Agreement. The notice will
identify the reason(s) for termination, and specify the effective date of termination. In the
event of a default by Provider, City may suspend all payments otherwise due to Provider
and the City will have no further obligations to Provider.
Termination for Convenience. The City may terminate this Agreement upon not less
than seven (7) days written notice, which shall contain the effective date of termination, to
the Provider. If this Agreement is terminated through no fault of the Provider, the Provider
will be compensated for services performed prior to termination in accordance with the
rate of compensation provided in Exhibit “B”. This payment shall fully satisfy and
discharge the City of all obligations and liabilities owed the Provider, who shall not be
liable for any anticipated profits or other consequential damages resulting from the
termination.
Upon receipt of a termination notice, the Provider will promptly discontinue all services
affected and deliver to the City all data, drawings, specifications, reports, summaries, and
such other information and materials as the provider may have accumulated, prepared, or
obtained in performing this Agreement, whether fully or partially completed.
All rights and remedies provided in this Section are not exclusive of any other rights or
remedies that may be available to the City, whether provided by Law, equity, in any other
agreement between the parties or otherwise
6. Ownership and Use of Documents
All documents, reports, memoranda, diagrams, sketches, plans, surveys, design
calculations, working drawings and any other materials created or otherwise prepared by
the Provider as part of his performance of this Agreement (the “Work Products”) will be
owned by and become the property of the City, may be used by the City for any purpose
beneficial to the City, and are subject to the requirement of the Public Records Act, 42.56
RCW. The Provider acknowledges that the Agreement, and documents provided in
connection with this Agreement, become a public record and may be subject to inspection
and copying, unless the information is declared by law to be confidential or is otherwise
exempted from public records disclosure requirements. The Provider agrees to give its
fullest assistance to the City in identifying, locating, and copying any records in the
Provider’s possession that are responsive, as determined by the City in its sole discretion,
to a Public Records Act request received by the City.
7. Records Inspection and Audit
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February 1, 2022
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All compensation payments will be subject to the adjustments for any amounts found upon
audit or otherwise to have been improperly invoiced, and all records and books of
accounts pertaining to any work performed under this Agreement will be subject to
inspection and audit by the City for a period of up to three (3) years from the final payment
for work performed under this Agreement. If any litigation, claim, dispute, or audit is
initiated before the expiration of the three (3) pear period, all records and books of account
pertaining to any work performed under this Agreement will be retained until all litigation,
claims, disputes, or audit are finally resolved.
8. Continuation of Performance
In the event that any dispute or conflict arises between the parties while this Agreement is
in effect, the Provider agrees that, notwithstanding such dispute or conflict, the Provider
will continue to make a good faith effort to cooperate and continue to work toward
successful completion of the delivery of services and its contractual responsibilities.
9. Independent Contractor
The Provider will perform the services as an independent contractor and will not be
deemed, by virtue of this Agreement and performance of its provisions, to have entered
into any partnership, joint venture, employment or other relationship with the City. Nothing
in this Agreement creates any contractual relationship between the Provider’s employee,
agent, or subcontractor and the City.
10. Administration of Agreement
This Agreement will be administered by the President/CEO of the Auburn Area Chamber
of Commerce, on behalf of the Provider, and by the Mayor of the City, or designee, on
behalf of the City. Any written notices required by the terms of this Agreement will be
served on or mailed to the following addresses:
Jeff Tate
City of Auburn
25 West Main St
Auburn WA 98001-4998
Phone: 253.804.5036
Email: jtate@auburnwa.gov
Kacie Bray
Auburn Area Chamber of Commerce
420 E Main Street
Auburn WA 98002
Phone: 253.833.0700
Email: kacie@auburnareawa.org
11. Notices
All notices or communications permitted or required to be given under this Agreement will
be in writing and will be deemed to have been duly given if delivered in person or sent by
regular mail, postage prepaid, [by certified mail, return receipt requested,] and addressed,
if to a party of this Agreement, to the address for the party set forth above. If addressed to
a non-party, the notice will be sent, in the foregoing manner, to the address designated by
a party to this Agreement.
Either party may change its address by giving notice in writing to the other party.
12. Insurance
The Provider will, at its sole expense, procure and maintain for the duration of this
Agreement and 30 days thereafter insurance against claims for injuries to persons or
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Resolution 5645 – Exhibit A
February 1, 2022
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damage to property which may arise from or in connection with the performance of this
Agreement by the Provider, its agents, representatives, or employees.
Provider’s maintenance of insurance as required by the Agreement will not be construed
to limit the liability of the Provider to the coverage provided by such insurance, or
otherwise limit the City’s recourse to any remedy available at law or in equity.
The Service Provider will obtain insurance of the types described below:
a. Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles. Coverage will be at least as broad as Insurance Services Office (ISO) form
CA 00 01 (provider may use a substitute form providing equivalent liability coverage).
Provider will maintain automobile insurance with minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
b. Commercial General Liability insurance will be at least as broad as ISO occurrence
form CG 00 01 and will cover liability arising from premises, operations, stop-gap
independent contractors, products-completed operations, personal injury and
advertising injury, and liability assumed under an insured contract. The City will be
named as an additional insured under the Provider’s Commercial General Liability
insurance policy with respect to the work performed for the City using an additional
insured endorsement at least as broad as ISO Additional Insured endorsement
CG 20 26. Commercial General Liability insurance will be written with limits no less
than $2,000,000 each occurrence, $2,000,000 general aggregate.
c. Worker’s Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
d. Professional Liability insurance appropriate to the Provider’s profession with limits no
less than $2,000,000 per claim and $2,000,000 policy aggregate limit.
For Automobile Liability and Commercial General Liability insurance, the policies are to
contain, or be endorsed to contain that Provider’s insurance coverage will be primary
insurance as respects the City. Any insurance, self-insurance, or self-insurance pool
coverage maintained by the City will be excess of the Provider’s insurance and will not
contribute with it.
Insurance is to be placed with an authorized insurer in Washington State. The insurer
must have a current A.M. Best rating of not less than A:VII.
The Provider will furnish the City with original certificates of insurance and a copy of the
amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of this Agreement before
commencement of the work.
The City reserves the right to require that complete, certified copies of all required
insurance policies and/or evidence of all subcontractors’ coverage be submitted to the City
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Resolution 5645 – Exhibit A
February 1, 2022
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at any time. The City may withhold payment if the Provider does not fully comply with this
request.
If the Provider maintains higher insurance limits than the minimums shown above, the City
will be insured for the full available limits of Commercial General and Excess or Umbrella
liability maintained by the Provider, irrespective of whether such limits maintained by the
Provider are greater than those required by this Agreement or whether any certificate of
insurance furnished to the City evidences limits of liability lower than those maintained by
the Provider.
The provider will provide the City with written notice of any policy cancellation within two
business days of their receipt of such notice. Failure by the Provider to maintain the
insurance as required will constitute a material breach of this agreement, upon which the
City may, after giving five (5) business days’ notice to the Provider to correct the breach,
immediately terminate the agreement or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the City’s sole discretion, offset against funds due the
Provider from the City.
13. Indemnification/Hold Harmless
Except for injuries and damages caused by the sole negligence of the City, the Provider
will defend, indemnify and hold the City and its officers, officials, employees, and
volunteers harmless from any and all claims, injuries, damages, losses, or suits of every
kind, including attorney fees and litigation expenses, arising out of or resulting from the
acts, errors, or omissions of the Provider, its employees, agents, representatives, or
subcontractors, including employees, agents, or representatives of its subcontractors,
made in the performance of this Agreement, or arising out of worker’s compensation,
unemployment compensation, or unemployment disability compensation claims.
However, should a court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to
persons or damages to property caused by or resulting from the concurrent negligence of
the Consultant and the Public Entity, its officers, officials, employees, and volunteers, the
Consultant's liability, including the duty and cost to defend, hereunder shall be only to the
extent of the Consultant’s negligence.
If is further specifically and expressly understood that this indemnification constitutes the
Provider’s waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by the parties.
The provisions of this section will survive the expiration or termination of this Agreement.
14. Assignment
Neither party to this Agreement will assign any right or obligation hereunder in whole or in
part, without the prior written consent of the other party. No assignment or transfer of any
interest under this Agreement will release the assignor from any liability or obligation under
this Agreement, or to cause any such liability or obligation to be reduced to a secondary
liability or obligation.
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Resolution 5645 – Exhibit A
February 1, 2022
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15. Nondiscrimination
The Provider may not discriminate regarding any services or activities to which this
Agreement may apply directly or through contractual, hiring, or other arrangements on the
grounds of race, color, creed, religion, national origin, sex, age, or where there is the
presence of any sensory, mental or physical handicap.
16. Amendment, Modification and Waiver
No amendment, modification, or waiver of any condition, provision, or term of this
Agreement will be valid or of any effect unless made in writing, signed by the party or
parties to be bound, or the party’s or parties’ duly authorized representative(s) and
specifying with particularity the nature and extent of such amendment, modification or
waiver. Any waiver, approval or acceptance, or payment by any party will not affect or
impair that party’s rights arising from any default by the other party.
17. Parties in Interest
This Agreement is binding upon, and the benefits and obligations hereto will inure to and
bind, the parties and their respective successors and assigns, although this section will not
be deemed to permit any transfer or assignment otherwise prohibited by this Agreement.
This Agreement is for the exclusive benefit of the parties and it does not create a
contractual relationship with or exist for the benefit of any third party, including contractors,
sub-contractors and their sureties.
18. Force Majeure
Any delay in the performance of any obligation under this Agreement shall be excused, if
and so long as the performance of the obligation is prevented, delayed or otherwise
hindered by any act not within the control of a party such as fire, cyber/ransomware attack,
earthquake, flood, explosion, actions of the elements, riots, mob violence, strikes,
pandemic, lockouts, and emergency orders of the state or federal government.
19. Applicable Law
This Agreement and the rights of the parties will be governed by with the laws, regulations,
and ordinances of the City, of the State of Washington, and King County. Venue for any
action involving this agreement will be in the county in which the property or project is
located, and if not site specific, then in King County. It is agreed that any applicable statute
of limitation will commence no later than the substantial completion by the Provider of the
services.
20. Captions, Headings and Titles
All captions, headings or titles in the paragraphs or sections of this Agreement are inserted
for convenience of reference only and will not constitute a part of this Agreement or act as
a limitation of the scope of the particular paragraph or sections to which they apply.
Where appropriate, the singular will include the plural and vice versa and masculine,
feminine and neuter expressions will be interchangeable. Interpretation or construction of
this Agreement will not be affected by any determination as to who is the drafter of this
Agreement, this Agreement having been drafted by mutual agreement of the parties.
21. Severable Provisions
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February 1, 2022
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Each provision of this Agreement is intended to be severable. If any provision is illegal or
invalid for any reason, such illegality or invalidity will not affect the validity of the remaining
provisions.
22. Entire Agreement
This Agreement together with any subsequent amendments or addendums contains the
entire understanding of the parties in respect to the transactions contemplated and
supersedes all prior representations, agreements and understandings between the parties,
either oral or written. No other understandings, oral or otherwise, regarding this
Agreement shall bind any party.
23. Non-Availability of Funds
Every obligation of the City under this Agreement is conditioned upon the availability of
funds appropriated or allocated for the performance of such obligation; and if funds are not
allocated and available for the continuance of this Agreement, then this Agreement may
be terminated by the City at the end of the period for which funds are available, without the
seven (7) days’ notice provided by Section 5. No liability will accrue to the City in the
event this provision is exercised, and the City will not be obligated or liable for any future
payments or damages as a result of termination under this Section.
24. Counterparts
This Agreement may be executed in multiple counterparts, each of which will be one and
the same Agreement and will become effective when one or more counterparts have been
signed by each of the parties and delivered to the other party.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective the day and year first set forth above.
CITY OF AUBURN AUBURN AREA CHAMBER OF COMMERCE
_____________________________
Nancy Backus, Mayor Signature
Name:
Title:
Date: ________________________________
Approved as to form:
_____________________________
Kendra Comeau, City Attorney Signature
Name:
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Resolution 5645 – Exhibit A
February 1, 2022
Page 9 of 13
Title:
Date: ________________________________
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Resolution 5645 – Exhibit A
February 1, 2022
Page 10 of 13
EXHIBIT A
Organization Information
Organization Name: Auburn Area Chamber of Commerce
Organization Address: 420 E Main Street, Auburn WA 98001
Contact Info: Kacie Bray, President/CEO
253.833.0700
Kacie@auburnareawa.org
Federal Tax ID: 910493209
UBI Number: 600249635
Funding Details (billing to occur quarterly)
2022 Funding: $155,000.00
2023 Funding: $155,000.00
2024 Funding: $155,000.00
Scope of Work
A. Tourism Planning and Workplan Development
a. Development of a Two-Year Tourism Workplan (2023-2024) that Includes:
i. Advertising and marketing strategies
ii. Identification of local and regional target audiences and populations
iii. Identification of annual monitoring metrics. Additional metric details are
provided in Exhibit B.
1. Diversity, equity and inclusion objectives that identify a baseline set of
data to work from along with the methods for monitoring the effects of
the tourism work plan against the baseline data.
2. Data that shows the impact of social media, advertising and marketing
investments.
3. Data that shows the financial trends related to expenditures,
revenues, and lodging tax generation related to tourism functions.
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February 1, 2022
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iv. Identification of an annual budget that includes general expense
estimates as well as revenues
b. Soliciting Feedback on the Initial Draft Workplan and Subsequent Annual
Updates
i. There will be a 45 day timeframe for feedback.
ii. Feedback shall be solicited from the Lodging Tax Advisory Committee
(LTAC) and the City of Auburn.
iii. The Draft Workplan will be transmitted to the LTAC 30 days in advance of
its first meeting of the calendar year.
c. Annual Year End Presentation of Accomplishments
i. A year end summary shall be provided to the LTAC at least 14 days in
advance of the LTAC final meeting of the calendar year.
ii. The summary shall include an overview of actions that occurred during
the prior 12 months, investments made, a summary of expenses, a
summary of annual monitoring metrics, and a summary of grant awards
that were distributed and how the funds were used.
B. Facilitation of Tourism Grant Applications
a. Development and Distribution of Grant Applications
b. Development and Maintenance of a Grant Application Website
c. Development of Grant Scoring Criteria
d. Provide Technical Assistance to Grant Applicants
e. Facilitation of a Process for Review of Grant Applications
f. Distribution of Tourism Grant Fund Awards
g. Monitoring Effectiveness of Tourism Grant Funds
C. Digital Asset Management
a. Development of Digital Assets
b. Manage Digital Event Calendar
c. Keeping Explore Auburn website up to date
d. Aid/Response to Tourism Questions and Comments on all Explore Auburn Digital
Platforms
e. Create and Post Digital content on all Explore Auburn Social Media Platforms
f. Monitoring Effectiveness of Digital Marketing and Posts
D. Administration
a. The Chamber will establish a body that is similar to the Tourism Board that is
currently articulated in Chapter 2.77 of the Auburn City Code. The purpose and
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Resolution 5645 – Exhibit A
February 1, 2022
Page 12 of 13
make up of this body will be similar in scope, representation, and make up to the
Tourism Board.
b. This body will assist in the development of recommendations, evaluation of
trends and needs, and the periodic report outs to the LTAC.
c. As required under RCW 67.28, the LTAC will continue to function as described in
Auburn City Code Chapter 2.76. City of Auburn staff will continue to be
responsible for providing support to the LTAC.
d. The City of Auburn and the Chamber will coordinate development of LTAC
agendas and transmittal of materials to the LTAC.
e. Chamber staff will participate in LTAC meetings and will be offered time on each
LTAC agenda and meeting to provide information related to the details of this
contract.
E. Deliverables (in addition to the above items)
a. Quarterly updates
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Current recap on
tourism work
efforts including
data and metric
points.
Current recap on
tourism work
efforts including
data and metric
points.
Draft workplan for
upcoming year(s).
Final workplan for
upcoming year(s),
including future
goals and
measurables.
Draft of grant
application
process and
communication.
Final grant
application
process and
communication.
Current recap on
tourism work
efforts including
data and metric
points.
Current recap on
tourism work
efforts including
data and metric
points.
City wide tourism
outreach and
discovery recap.
Regional, State,
and City outreach
and discovery
recap.
Grant update Grant recap
including dollars
funded and to
whom.
b. Annual update (to be included with one of the quarterly updates). Provide
information on the estimated dollars received due to increases in the number of
people travelling for business or pleasure on a trip who came from a different
country, state or location that is more than 50 miles away from the City of
Auburn. The 2022 deliverable should provide estimated goals for 2023 and
2024. The 2023 and 2024 deliverables should provide estimated actual data.
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February 1, 2022
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EXHIBIT B
A provided quarterly digital marketing report for social media, email blasts, advertising, and
website will include reporting on the following data points:
Audience: Audiences are groups of website visitors with shared attributes such as gender, age,
device type, country, or browsing behavior.
Acquisition: Acquisition data provides information about how the user got to your site and who
they are. It also records the users’ interactions with your site in one session.
Behavior: Showing how the users behaved while they were on your site or on other digital
communications. Including bounce rate, and pageviews.
Goal Conversions: A goal conversion (or goal completion) occurs when your visitors complete
a specific action you are tracking.
Additional metrics on advertising or when needed will include:
Web Traffic Sources
Leads
Page Views
Cost per Lead
Returning Visitors
Click-Through Rate
Customer Acquisition Cost
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5646 (Hinman)
Date:
February 2, 2022
Department:
Administration
Attachments:
Res olution 5646
Exhibit A - 2022 State Legis lative Priorities
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council to adopt Resolution No. 5646.
Background for Motion:
Each year the City of Auburn proposes several legislative priorities that will inform the City's
positions on upcoming bills in consideration during the regular state legislative session.
Background Summary:
The City of Auburn, like most communities, faces a number of issues that impact our
community. We believe that we cannot treat each issue as separate. Instead, the City is
committed to continue efforts that look at solving our challenges in a comprehensive manner
in partnership with our State representatives. Our belief is that our problems can only be
solved with an interconnected strategy for success.
Rev iewed by Council Committees:
Councilmember:Staff:Hinman
Meeting Date:February 7, 2022 Item Number:RES.B
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--------------------------------
Resolution No. 5646
February 7, 2022
Page 1 of 2 Rev. 2020
RESOLUTION NO. 5646
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, ADOPTING THE 2022 STATE
LEGISLATIVE AGENDA
WHEREAS, the actions of the Washington State Legislature in respect to local
government issues, services, and funding have a profound effect on the City’s ability to
provide local services to its residents; and
WHEREAS, the Auburn City Council believes that it is appropriate to communicate
its position regarding issues affecting the City and local government that may come before
the State Legislature during the 2022 legislative session.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The City Council adopts its 2022 Legislative Agenda as set forth in
Exhibit A.
Section 2. The Mayor shall cause a copy of this Resolution to the City’s State
Legislative District representatives and to other regional government entities.
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--------------------------------
Resolution No. 5646
February 7, 2022
Page 2 of 2 Rev. 2020
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed:
CITY OF AUBURN
____________________________
NANCY BACKUS, MAYOR
ATTEST:
______________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
Page 37 of 45
2022 LEGISLATIVE AGENDA | STATE PRIORITIESThe City of Auburn, like most communities, faces a number of issues that impact our
community. What is becoming very clear, we cannot treat each issue as separate. Instead, the
City is committed to continue efforts that look at solving our challenges in a comprehensive
manner. Our belief is that the following problems can only be solved with an interconnected
strategy for success.
PRIORITIES FOR OUR COMMUNITY
PUBLIC SAFETY
ISSUE: The City of Auburn supports the
continued reforms to policing and community
caretaking in our state and wishes to continue
working in concert with legislators, police
officers, our communities and others to
continue this effort.
NEW REQUEST: Work with cities to make
technical fixes those bills in which language is
vague, conflicting or confusing.
ISSUE: Police agencies are currently in
a staffing crisis. As we recover from the
pandemic and also seek to fill vacated positions
we will need tools to ensure our departments
are fully staffed and able to effectively respond
to local public safety needs.
REQUEST: Additional funding for the Academy
would drastically shorten the amount of time
prospective police officers are on municipal
payrolls without being able to get into training.
ISSUE: The City of Auburn desires to increase
safety on our roadways and reduce the
subjective nature of low level traffic infractions
and provide for traffic calming in highly
impacted areas.
NEW REQUEST: Expand traffic photo
enforcement to include speeding. Currently,
photo enforcement is only available for red light
and school zone enforcement.
REGULATORY & LAND USE
Impact fees – As communities grow there
are no impact fees to benefit police. It would
be ideal to collect a police impact fee since
added population and businesses have the
same resource demands and challenges as fire,
transportation, parks and schools.
Affordable housing – The needs are
deeper than 60% AMI – more like 50% or
40%. Washington State Housing Finance
Commission programs are providing great
support for projects that hit the 60% AMI mark.
There needs to be a similar incentive to hit the
deeper marks since that is where the greatest
need exists.
Rehab housing – there should be dedicated
funds to put towards the rehabilitation of
single or multifamily units because it is far less
expensive and environmentally sustainable
to preserve existing housing stock instead
of building new units. There are very few
programs that help maintain older homes
and multifamily complexes which results in
one of two outcomes (1) older properties are
maintained appropriately but the investment
is reflected in increasing rental costs, or (2)
older properties are not maintained which
helps keep rental costs down but at the sake of
declining health and safety.
Regulatory reform - The large number
of regulatory processes are a hindrance
to bringing affordable housing projects to
fruition including SEPA, GMA, NPDES. State
Environmental Policy Act (SEPA) is an outdated
and overly burdensome process that adds time
and money. Growth Management Act (GMA)
and affordable housing objectives are at direct
odds because the GMA limits supply which
increases costs. National Pollutant Discharge
Elimination System (NPDES) adds significant
cost to development which is passed on to
future owners or tenants.
NEW Procedural relief for any mandates
that the state legislature imparts upon
cities – Work with cities to make it easier for
us to update our local laws if/when it is in
response to a state mandate rather than having
to go through all of the obligations related to
planning commission, SEPA, public notice, etc.
25 WEST MAIN STREET
AUBURN, WA 98001
253-931-3000
WWW.AUBURNWA.GOV
CONTACT
Dana Hinman, Director of Administration
Office: 253-931-4009 | Cell: 253-266-2787
dhinman@auburnwa.gov
Page 38 of 45
2022 LEGISLATIVE AGENDA | STATE PRIORITIES25 WEST MAIN STREET
AUBURN, WA 98001
253-931-3000
WWW.AUBURNWA.GOV
PRIORITIES FOR OUR COMMUNITY, CONT’D
PUBLIC WORKS,
TRANSPORTATION,
INFRASTRUCTURE
It is critical to protect all of the State funds
that support local transportation projects.
The cities cannot do this on their own given
the amount of growth and commerce in the
region. This includes maintained or increased
funding for TIB and FMSIB along with state
grant programs managed by the WSDOT for
local agency projects.
The preservation of roadways is paramount and
something like a Street Maintenance Utility
could be an important tool for cities to meet
this growing unfunded need.
Changes to appropriate RCWs to allow
Municipalities to charge properties for street
lighting. Current RCW 54.16.120 allows Utility
Districts to charge properties for providing
street lighting but the law does not allow
Municipalities to do this. Current revenues for
general fund uses cannot meet the needs
and charging for street lighting would be an
appropriate way to address a specific service
being provided to residents and businesses
within a jurisdiction.
Retaining or increasing the Public Works
Trust Fund amount is key to providing funding
for local agency projects.
Retaining and increasing the Drinking Water
State Revolving Fund is key for local water
purveyors to cost effectively fund needed
infrastructure projects.
Support for allocating 1% of the existing
aviation fuel tax to WSDOT’s Aviation
account to fund airport projects. Current
levels of funding cannot meet the growing
need to maintain and improve this important
infrastructure that provides a significant benefit
to commerce and the State’s economy.
PARKS AND OPEN SPACES
Washington Recreation & Conservation Office
and Land/Water Conservation Funds must be
maintained so citizens have increased access to
existing and new public spaces
Continued financial support for restoration and
historic preservation of the Old Historic Post Office
via Historic Preservation funds
SOCIAL SERVICES
Operational funds for the Auburn Resource
Center will allow for the ongoing service of
those community members struggling with
housing, substance abuse, and mental health
issues to ensure their cycle of suffering ends.
Page 39 of 45
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5647 (Hinman)
Date:
February 2, 2022
Department:
Administration
Attachments:
Res olution No. 5647
House Bill 1725
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council to adopt Resolution No. 5647.
Background for Motion:
The Washington State Legislature has proposed a bill to require the Washington State Patrol
to establish a Missing Indigenous Person Alert designation as a part of its Endangered
Missing Person Advisory plan.
Background Summary:
This alert is similar to “silver alerts” for missing vulnerable adults - will broadcast information
about missing Indigenous people on message signs and in highway advisory radio messages
when activated, as well as through press releases to local and regional media. Passage of
this bill in the 2022 session would create this program and would be the first alert system
specifically for missing and murdered Indigenous women and people in the country.
Rev iewed by Council Committees:
Councilmember:Stearns Staff:Hinman
Meeting Date:February 7, 2022 Item Number:RES.C
Page 40 of 45
--------------------------------
Resolution No. 5647
February 7, 2022
Page 1 of 2 Rev. 2020
RESOLUTION NO. 5647
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, SUPPORTING LEGISLATION
PROPOSED IN THE WASHINGTON STATE LEGISLATURE
RELATING TO THE CREATION OF AN ENDANGERED
MISSING PERSON ADVISORY DESIGNATION FOR MISSING
INDIGENOUS PERSONS
WHEREAS, Indigenous women and people go missing and are murdered at rates higher
than any other ethnic group in the United States. In Washington, more than 4 times as many
Indigenous women go missing than white women; and
WHEREAS, the Washington State Legislature has proposed a bill to require the
Washington State Patrol to establish a Missing Indigenous Person Alert designation as a part of its
Endangered Missing Person Advisory plan; and
WHEREAS, this will be the first alert system specifically for missing and murdered
Indigenous women and people in the country; and
WHEREAS, this alert is similar to “silver alerts” for missing vulnerable adults - will
broadcast information about missing Indigenous people on message signs and in highway advisory
radio messages when activated, as well as through press releases to local and regional media; and
WHEREAS, the Auburn City Council encourages the Washington State Legislature to pass
this bill and for Governor Inslee to sign this bill into law during the 2022 Legislative Session.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The City of Auburn fully supports the passage of Substitute House Bill
1725: An act relating to the creation of an endangered missing person advisory designation for
missing Indigenous persons.
Page 41 of 45
--------------------------------
Resolution No. 5647
February 7, 2022
Page 2 of 2 Rev. 2020
Section 2. The City of Auburn encourages the Washington State Legislature to pass
into law the creation of a Missing Indigenous Person Alert.
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed:
CITY OF AUBURN
____________________________
NANCY BACKUS, MAYOR
ATTEST:
______________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
Page 42 of 45
AN ACT Relating to the creation of an endangered missing person 1
advisory designation for missing indigenous persons; amending RCW 2
13.60.010; and creating a new section.3
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON:4
NEW SECTION. Sec. 1. The legislature finds that indigenous 5
people experience disproportionate rates of violence in Washington 6
state. Tribes, state leaders, and grassroots activists have done 7
substantial work to identify factors directly affecting the rates of 8
violence and to ensure that addressing the crisis of missing and 9
murdered indigenous people is a priority at every level. The 10
legislature intends to provide law enforcement with additional tools 11
to disseminate timely, accurate information to engage the public more 12
effectively in assisting with locating missing indigenous people, and 13
to compensate for the unique challenges that indigenous communities 14
face accessing media coverage and the ability to share information.15
Sec. 2. RCW 13.60.010 and 2017 3rd sp.s. c 6 s 315 are each 16
amended to read as follows:17
(1) The Washington state patrol shall establish a missing 18
children and endangered person clearinghouse which shall include the 19
maintenance and operation of a toll-free telephone hotline. The 20
H-2064.1
SUBSTITUTE HOUSE BILL 1725
State of Washington 67th Legislature 2022 Regular Session
By House Public Safety (originally sponsored by Representatives
Lekanoff, Goodman, Berry, Taylor, Valdez, Bateman, Macri, Peterson,
Ramel, Simmons, Orwall, Chopp, Stonier, Harris-Talley, and Frame; by
request of Attorney General)
READ FIRST TIME 01/24/22.
p. 1 SHB 1725Page 43 of 45
clearinghouse shall distribute information to local law enforcement 1
agencies, school districts, the department of children, youth, and 2
families, and the general public regarding missing children and 3
endangered persons. The information shall include pictures, 4
bulletins, training sessions, reports, and biographical materials 5
that will assist in local law enforcement efforts to locate missing 6
children and endangered persons. The state patrol shall also maintain 7
a regularly updated computerized link with national and other 8
statewide missing person systems or clearinghouses, and within 9
existing resources, shall develop and implement a plan, commonly 10
known as an "amber alert plan" or an "endangered missing person 11
advisory plan" which includes ((a)) "silver alert" ((designation)) 12
and "missing indigenous person alert" designations for voluntary 13
cooperation between local, state, tribal, and other law enforcement 14
agencies, state government agencies, radio and television stations, 15
cable and satellite systems, and social media pages and sites to 16
enhance the public's ability to assist in recovering abducted 17
children and missing endangered persons consistent with the state 18
endangered missing person advisory plan.19
(2) For the purposes of this chapter:20
(a) "Child" or "children" means an individual under ((eighteen)) 21
18 years of age.22
(b) "Missing endangered person" means a person who is believed to 23
be in danger because of age, health, mental or physical disability, 24
in combination with environmental or weather conditions, or is 25
believed to be unable to return to safety without assistance and who 26
is:27
(i) A person with a developmental disability as defined in RCW 28
71A.10.020(5);29
(ii) A vulnerable adult as defined in RCW 74.34.020; or30
(iii) A person who has been diagnosed as having Alzheimer's 31
disease or other age-related dementia.32
(c) "Missing indigenous person alert" means the designated title 33
of a missing endangered person advisory that will be used on a 34
variable message sign and text of the highway advisory radio message 35
when used as part of an activated advisory to assist in the recovery 36
of a missing indigenous person.37
(d) "Silver alert" means the designated title of a missing 38
endangered person advisory that will be used on a variable message 39
sign and text of the highway advisory radio message when used as part 40
p. 2 SHB 1725Page 44 of 45
of an activated advisory to assist in the recovery of a missing 1
endangered person age ((sixty)) 60 or older.2
--- END ---
p. 3 SHB 1725Page 45 of 45