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Home My WebLink AboutFile Local Standard Implementation o n • File Loca I FileLocal Standard Implementation for Auburn Requirements Gathering Please leave change tracking enabled to facilitate assessment. FileLocal Standard Implementation - Requirements Gathering There are 3 types of implementations with the FileLocal Portal: ❑ Standard—covers basic system functionality,features common to all Cities,and standard forms with a limited number of edits.This document covers Standard Implementation,which is provided at a flat rate with a single assessment.The allowed number of edits is defined in each section of this document. If the City needs additional edits, the changes will be costed in addition to the agreed flat rate.Standard implementation does NOT include web services. 0 Plus—covers everything described above as Standard,with the addition of web services.There is an additional charge to set up web services,and the cost varies based on the City's system of record(SOR)and the amount of technical assistance required from Avenu. If the City elects to use web services, it is most cost effective to implement web services concurrent with the initial launch.Web service implementation is not covered in this document, but it will be outlined in the Change Request for your City's implementation. If web services are added later,Avenu will provide a cost estimate for the conversion from Standard to Standard Plus.Later conversion will be more costly than initial Plus implementation. ►'� Premium—covers everything described above as Standard,with or without web services,with the addition of custom City-specific features.This would include for example,additional tax forms,worksheets,or calculations that are not described in this document.Custom features will be costed a la carte over and above the base price,any overages, and the cost for web service implementation,if applicable. Premium Implementation requires the completion of this document as well as approval of the Change Request(s)and associated costs for custom features. The FileLocal Standard Implementation option is designed to expedite the implementation process for new Cities.This implementation offers a predetermined set of items for General Business License Applications and Renewals,as well as a multi-purpose Business and Occupation("B&O")tax form,which includes additional local taxes such as gambling and utility.This option does not utilize a web service interface between the Portal and the City's system of record(SOR).Web service integration can be enabled through the Agency change request process.If the City elects to implement with web services,the implementation will be upgraded from Standard to Plus.Completion of this document will also help to determine if custom features are needed by the City.If additional features are needed that are not described in this document,it is the City's responsibility to notify the Agency of those requirements. Please review the following sections,complete the requested information(highlighted in yellow),verify standard information(highlighted in blue),and note any changes in the document using Word's change tracking feature.If a requested change is outside the scope of the Standard Implementation,an estimate of customization charges will be provided by the Agency. • General City Information:This section gathers basic info about the City and the admin user accounts needed for City personnel. • Business User Accounts:This section briefly describes the user account setup process for business users.No data is collected in this section. • General Business License Application:This section covers all the questions asked on the General Business License application and allows the City to add City-specific questions and indicate what questions affect the fee charged for a license. • General Business License Renewals:This section explains the General Business License renewal process and collects information and business rules for renewals. • Tax Forms:This section allows the City to indicate what taxes are collected and the rates for those taxes. It starts with a basic tax form and allows a limited number of edits within the standard implementation. • Appendix:This section provides screen caps of the existing system so that you can see the taxpayer experience, additional information about the renewal upload format,a sample City of Everett General Business License printout,and samples of City-specific questions already in use for charter Cities. General City Information City Demographics This contact information will be shown in the Lookup Function and will be used by businesses to contact the City with tax and account information questions.See Figure 21:Tax Office Lookup. License and Tax can be listed separately on FileLocal if different personnel provide support for each. 2/3/2022 1 Avenu Insights Fi I e Loea 1 FileLocal Standard Implementation for Auburn Requirements Gathering Please leave change tracking enabled to facilitate assessment. Avenu's call center handles all Portal related questions but refers all tax, payment processing,and account information questions to the City. Department Required Information Answer License and Tax. City Name: Auburn Agency Name: Finance Department, Contact: [Auditor Address: t 25 West Naim City: Auburn State: WA Zip: 98001. Phone•1: 253.20416;74;^ Phone 2: Fax: .. Email: , [tax@auburnwa.gov Website: wvwu,aul urnwa,gov!./BanclaTaX If Tax is supported by different personnel than License enter that information below. Tax(if Different) City Name: [N/A Agency Name: Qa , Contact: l Address:City: State: r Zip: . Phone 1: Phone 2: l Fax: L Email: - � l-a•- w . _ � - _ � �- .,. -Website: General Questions Question Answer Notes What is the name of the City's SOR(System Track.It Need to know what SOR will- of Record)?(for future use) ! be used before web service costing can be determined. If this cannot be determined,Avenu will provide an estimate and an hourly rate. Pleaserovide the Cit Logo toprint on cruor Image 7k Ima must fit inside a 1.1in P Yi License.(See Figure 15:General Business UBJRN ? by 1.1in space and should License Printout Sample for a sample of a WASHINGTON be a PNG file. General Business License on which the logo will display. If the City has any date restrictions for User 1113Dwithiliaacklt For example,does the City Acceptance Testing or Production Go Live, enforce a blackout period please enter the blackout dates. around filing deadlines or year-end activities? 2/3/2022 2 Avenu Insights FileLocal Standard Implementation for Auburn Requirements Gathering FileLocal Please leave change tracking enabled to facilitate assessment. Financial Setup Question Answer Details Does the City deposit License Fees and tax 1 011es, revenue in separate bank accounts? Ie Nbk If Yes,then two merchant IDs are required. Does the City process tax and license data into 1=IIY,es If Yes,then two merchant IDs are required. separate systems of record(SORs)? 0 NO This information will need to be given to Does the City have an agreement and EI;Yes: KUBRA,the FileLocal payment processor. Merchant ID(s)with ChasePaymentTech? I];No Setting up a KUBRA account takes 6-8 weeks. IMPORTANT INFORMATION REGARDING YOUR KUBRA/CHASE ACCOUNT KUBRA will provide you with setup documentation.Once the paperwork is submitted and confirmed complete,their setup process takes 6-8 weeks and cannot be expedited.Along with that paperwork,you also need to provide the following: • Form W-9 • Bank letter—this is a letter from your bank confirming your City's bank account information,including account name, account number,ABA wire routing number,and ACH routing number.The letter must be on bank letterhead and signed by a bank official. • Number of expected transactions per year • Average dollar amount of expected transactions • Maximum dollar amount of transaction—we recommend you use the amount of your highest tax payment plus 15%. It is best to include a copy of the tax return.You may redact taxpayer information. Payments in the Portal are handled by KUBRA,a secure third-party processor.KUBRA authorizes the payments in real-time and processes all payments made by 5:00 PM Pacific Time after midnight.The filing data from the Portal is batched based on those successful payments.The City can then pull the batch after 4:00 AM Pacific Time the next weekday morning according to the following schedule: Taxpayer files and pays Thu 5:00 PM Fri 5:00 PM Mon 5:00 PM Tue 5:00 PM Wed 5:00 PM during these hours to to to to to Fri 5:00 PM Mon 5:00 PM Tue 5:00 PM Wed 5:00 PM Thu 5:00 PM Batch available for Mon Tue Wed Thu Fri download 4:00 AM 4:00 AM 4:00 AM 4:00 AM 4:00 AM Batch contains 'Fri'payments 'Mon' 'Tue'payments 'Wed'payments 'Thu'payments payments+ Weekend payments • Deposit Made Tue Wed Thu Fri Mon <4:00 AM <4:00 AM <4:00 AM <4:00 AM <4:00 AM All times are Pacific Time Technical Questions Web services are not available to the City in Standard Implementation.This document is designed to cover requirements , not related to web services,since those are addressed separately.A Change Request can be created to add web service support concurrent with the initial launch or at a later time.In the absence of web services,the website User Interface (UI)must be used to download data for Applications, Renewals,and Tax forms processed through the Portal.Filing data can be downloaded in XML,CSV,or PDF format.The UI also allows the City to interact with business accounts, run reports,and conduct research. 2/3/2022 3 Avenu Insights FileLocal Standard Implementation for Auburn Requirements Gathering FileLocal Please leave change tracking enabled to facilitate assessment. Question Answer Details If yes,the implementation will be upgraded lyes, from Standard to Plus.Alternatively,web Is the City interested in using web services? services can be added post-implementation, 01 0) but it is more cost-effective to upgrade concurrent with initial implementation. Will the City hand-key the completed 01Y'es; A PDF of all forms submitted in a batch is Applications and Tax Forms? da;N`oa available for hand-keying into the SOR. If yes,note that the Code/XML Name Value tag column in the tables in this document Can and will the City's SOR import an XML ��; indicates the desired value for the<code> with the Application and Tax form data? I I i t<' and<name>fields in the<user_entries>of the export Please update these as desired. A sample data export will be provided after Avenu development with all the fields. 1 If no,then two merchant IDs are required, which will need to be addressed in the.setup Can the City's SOR process a single XML file ; ®;Yes; process with KUBRA.Note that in a single XML containing both tax and license data? 0 No, file,data is provided in separate nodes with proper data structure based on the type of filing. —z.. The predefined CSV format may contain up to Can and will the City's SOR import a CSV•file with s i-'.• about 120 columns.A sample data export will ,, the Application and Tax form data? :I;W. be provided after Avenu development with all s fields. Will the City require General Business License The CSV file specification is detailed in the Renewals?Renewals must be uploaded as a CSV Yes Appendix.See General Business License Renewal file to the UI. ® No' CSV File Upload Specifications. This is the City-assigned number that identifies Please provide a sample City Account Number ',if•}1.71.1s.v each licensed business location.This must be a unique identifier per location. Standard Portal definition is numeric with 6-20 Please provide any business rules for your City -'41_F) ;�n--,S; ry;, characters.Please indicate specific parameters Account Number: for your City's unique ID for each licensed location,e.g.;number of digits,leading zeroes, eta City Administrator Accounts Enter the City Admin users who will use FileLocal with full access.Space is provided for two City Admn users, but you may add rows to request additional users as needed.City Admin users can only be added by Avenu, but clerical users with limited access can be added by a City Admin user online as needed.A default password will be assigned,and the user will be required to reset it on first log in.All fields with an asterisk*are required. Number Required Information Answer 1 , Username:* jdthomas' First Name:* 1 Jamie Last Name:* i Thomas Address Line 1:* 1 25,West Maine Address Line 2: I City:* Aubur,n� State:* WAS Zip:* 98001 Country:* USA, * 2/3/2022 4 Avenu Insights F•'I LOCA I FileLocal Standard Implementation for Auburn Requirements Gathering Please leave change tracking enabled to facilitate assessment. Number Required Information Answer Phone:* 253 20 167 Email: �dthomas@auburnw. gov W . N 3 2 Username:* IDolsond of on) x : a*,' , First Name:* ' Danika w u s Last Name:* OIsonj v 4 � y .. - r� .ma,. �`� °"� '" E .,��`�...—s-x �; t� 3,y. Address Line 1:* Address Line 2: ` City.* Auburn'7Za -:-`,4" .:'-'::-,,,----1.- ° K a . s � d9ff` State:* � drt • t Zip 98001 , � �. � a . �^ 3 Country:* :fih Phone:* 25384304 w , Fa Email:* dolson@auburnwa•you ; 3 Username:* NSmagina First Name:* _ Natalia Last Name:* Smagina, Address Line 1:* 25 West Main Address Line 2: City:* Auburn State:* WA Zip:* 98001 Country:* USA Phone:* 253.288.4322 Fax: Email:* I nsmagina@auburnwa.gov 2/3/2022 5 Avenu Insights F. I e Loca I FileLocal Standard Implementation for Auburn Requirements Gathering Please leave change tracking enabled to facilitate assessment. Business User Account Setup Account Setup for business users has been streamlined from a multi-step process to a simple sign-up designed to cover single- location businesses in one step.The process extends to allow for additional locations and helps to ensure that all participating Cities'licenses are linked to the business account in FileLocal.Account setup includes basic information about the user,the company(single or main location),additional locations,and existing licenses with our participating Cities.The user will also be prompted to complete a General Business License application if one is needed for any participating FileLocal Cities. User Info The Portal allows the user to create a unique username and choose a password.The user enters name,phone number,and email address to establish the user account. Company Info For the company as a whole,the user provides the Legal Business Name,mailing address,and business type(corporation,sole proprietorship,LLC,etc.). Business Location Info In one-step setup,the user enters information about the main(or single)location where business is conducted.This includes the trade name(DBA),UBI-16,and physical address.If the UBI is not known,the user can look it up or apply for one after the account is set up.Businesses that are exempt from legal requirement can also certify exemption. 'tii J, .O.h ij,'ll ITN,;!I a;.='• ,!'0I1 Ut.P,i 7033 I]t'DFra'... Security Question The Portal requires a security question to verify the user's identity,if needed later for a password reset. Email Confirmation The Portal sends an email to the address provided to verify it is an active email account.The email contains an activation code for the user to enter on the Portal. Linking Licenses The user is prompted to link existing business licenses to the new FileLocal account.This allows the City to verify the City Account Number entered is valid and provide a status for the license.If the license is approved,then the user will be able to print and renew license even though it was obtained outside the Portal. Other Tasks • • General Business License application:The user is also prompted to complete a General Business License application if an additional license is needed.The General Business License application allows the user to apply for a license in one or more Cities,at once or separately,and the Portal automatically prefills the application with data already provided. Once approved,the City assigns a City Account Number. • Additional Business Locations:The user can also set up additional business locations in the Portal by providing the UBI-16(if legally required),trade name,NAICS code,physical and mailing addresses,and existing license information. Again,the City will have the opportunity to verify the City Account Number in the City Admin UI before the user will be allowed to print a license through the Portal. • Tax Forms:If the business is responsible to pay taxes to any Cities where they have a business license,the user can set up the tax forms for each location and City for future use.This can be done in advance or at the time of initial filing.Tax Form Setup includes the City where taxes are owed,the business location,the tax form to be filed,and how often the tax is due.The City will have the opportunity to verify this information through the City Admin UI before the user will be allowed to file taxes. • License Renewal:The user can renew licenses through the Portal even if the license was obtained externally. • License Printing:The user can print the business license through the Portal even if the license was obtained externally,as long as the license is in an approved status. 2/3/2022 6 Avenu Insights F i l e Loca IFileLocal Standard Implementation for Auburn Requirements Gathering Please leave change tracking enabled to facilitate assessment. General Business License Application O rc 1,0,.' '1';'1)1i (t "'y M11I.1 JNg'f Pi',• ,ilt vu-', i..,}Mk•.n ada,,: :91.,4 P1itiC.$1 bin' ,, d," 1,16.Y112 f.rAfl",r,7i,... 2/3/2022 7 Avenu Insights Fi FileLocal Standard Implementation for Auburn Requirements Gathering IeLocal Please leave change tracking enabled to facilitate assessment. General Business License Renewals It:I ' ,ty ,V1'1 "%I 'it o:rt 1, r.,. ,�.. 104..11, =lrlt r •,a..IJ011, 1813.,1 ,I= ',I e'i:I(IVWCI, • 2/3/2022 8 Avenu Insights FI I Local FileLocal Standard Implementation for Auburn Requirements Gathering Please leave change tracking enabled to facilitate assessment. Tax Forms There are 21 tax classifications included on the Multi-Purpose B&O Tax Form,including services apportioned and services not apportioned.If this list does not match the City's needs,the City can elect to make 10 line changes for tax classifications without additional charges—adding,deleting,or modifying a line.The Tax Code number,rate,and expiration can be edited for all lines. • Removing a tax classification will automatically remove all the deductions associated with it and counts as a single change. • Adding a Tax Classification includes adding up to 3 deductions plus the standard"Other"Deduction and counts as a single change. • Editing a Tax Classification includes editing the name,tooltip,and deductions.This counts as a single change. • Marking a line as having no deductions automatically removes the deductions and counts as a single change. Please verify the values and rates in the following tables.Tax Classification text and rates,along with their deductions,for future filing periods can be managed in the Portal by City Administrators,but changes MUST be made in advance of the first and shortest effective filing period.Past due forms will be able to be filed as far back as the latest rate change date or 1/1/2013, whichever is later. Additional changes are available at an extra customization charge. Multi-purpose Tax Form The tax form is based on the Bellevue Multi-Purpose B&O Tax form.See IMO Tax Form Sample Screenshots in the appendix for a screenshot of the Bellevue Tax Form.The appendix also contains samples of the worksheets,starting with Figure 18:Sample Service Income Apportionment Worksheet. General Setup: Tax Classifications Collect via Due Monthly Filing Quarterly Annual Filing FileLocal? Allowed Filing Allowed Allowed B&O Taxes N Yes Last day of the month following the 1 0 Yes I N Yes ! N,Yes end of the taxeriod 0 N p NNo I ❑No 0 No Utility Taxes N Yes Last day of the month following the ❑'Yes le Yes 0 Yes ❑No end of the tax period N No 0 No Z No, Gambling Taxes ®Yes. Last day of the month following H at ®''Yes '' ❑Yes end of the tax period 0 N ❑No 0 No l NNo Other Taxes(such as N Yes Last day of the month following the N,Yes 14 1� Yes 0 Yes Admissions,Parking) end of the tax period { 0No 0,No I 0 No ® No. Name/ Value Calculation/Rules Effective End Date Notes Frequency if Date applicable B&O N'//A' If sum of Taxable Revenue for all B&O lines is 11x/1!/2022' a 12/31/,2099; Threshold equal to or below this amount,no tax is due Monthly 1 B&O $50000:001 If sum of Taxable Revenue for all B&O lines is 70/2022! 1i2/31/,2099, Threshold equal to or below this amount,no tax is due Annual 2/3/2022 9 Avenu Insights FileLocal Standard Implementation for Auburn Requirements Gathering Fi I e Loca I Please leave change tracking enabled to facilitate assessment. Name/ Value Calculation/Rules Effective End Date Notes Frequency if Date applicable Include SIA 1/1/20221 112/311/20991 Worksheet worksheet cannot be modified in standard lb drcate3 it City,will,use implementation. this,w,orrksheet City Names will 211Yes) be updated.See i 01 NOi Figure 18: i Sample Service Income Apportionment. Worksheet Include MATC 1/1/2022?. 12/342099 Worksheet worksheet - cannot be modified.In Indicate;if City will standard implementation use this,worksheet. ®Yes,' City Names will be updated.See ❑.N4, Figure 19: Sample Multiple i Activities Tax ' Credit Worksheet IIIII 011,4, ,1, I f I ( ' 1 Ci l ' I] f I r I r ..1 I i .., Include rExempt Square Footage Rate 1/1/202212/31/2099 Worksheet Square cannot be Footage ? modified in worksheet Indicate if City will Squaw Footage Tax standard use this;worksheet: $0.10/sgft,4000,sgft exempt t, implementation. ®Yes' Quarterly Rate; E City Names will $0140/sgft,4000isgft exemptbe updated.See O.NO AnnuabR=atel C Figure 20: N/A Monthly Rate Il Sample Square Footage Business EI Tax Worksheet Penalty Indicate if Cityt will Penalty for ALL TAXESfollowsthe state 1 1/1/2022�� 112/311/2099s ' Debits and calculations usestandandl penalty., guidelines and is updated by the Agency. Credits can only rules,for aliltax. It is calculated as:Penalty Rate*Subtotal all be applied Taxes. through web classifications;,as; services.Penalty Overdue Rate Minimum NI Yes; ;` 1 day-1 month 9% $5.00 calculations luere ct are DINPt made after 1 month-2 19% months $5.00 applying credits to tax due but Over 2 months i 29% $5.00 BEFORE applying debits.Debits should already have interest applied as appropriate. 2/3/2022 10 Avenu Insights Milli 1.111.1111111.1111.11.1111...1 FileLocal Standard Implementation for Auburn Requirements Gathering FileLocal Please leave change tracking enabled to facilitate assessment. Name/ Value Calculation/Rules Effective End Date Notes Frequency if Date applicable ( Interest Indicate:if'City will!use, Interest for ALL TAXES is calculated as: The standard calculationstandard'interest (annual interest rate/360)x(amount Due)x interest rulesfor,'alltax (number of days late) calculation used classifications,as in the Portal is Indleated!. approved by the State Auditor. IDI Yes, I OI NAk I I i t._ 2/3/2022 11 Avenu Insights FiI e Loea I FileLocal Standard Implementation for Auburn Requirements Gathering Please leave change tracking enabled to facilitate assessment. Tax Classifications: The information in this grid(and the next grid)will be used to build your City's tax form.You are allowed to change the Tax Code,Tax Rate,and Effective Dates,and up to 10 other edits at no additional cost.These include changes to the Tax Classification label,Display Order,Tool Tips,and Deductions(next grid),as well as adding or removing rows.KJ, y [I',J.=I�tri ff3 LLUD C'ediffin C 2. . 11trD ase .JJ-n,7 Any changes over the 10 allowed(excluding Tax Code,Rate,and Dates)will be costed at an hourly rate and added to your base cost for Standard Implementation as an overage. Tax Classification/XML-CSV Rate Display Effective- Allow Worksheet Tool Tip # Code Name Value Order End Date Deductions Required 02 Wholesaling ° k .00f83 1 `• 1 1/1/2022,- N i,Gross Receipts;represent thetotal income from this 12/31/2099 ®j Yes; 1 business activity within and without the city El'NO, 11 regardless of business location.For further " ' F clarification see the specific City Code. i' 03, Retailing 0005 2 1/1/2022T 1 N Gross Receipts represent the total income from this € ( 12/31/2099 Z•Yes. business activity within and without the city i} regardless of business location.For further 0 No ) reg clarification see the,specific City Code. i, ?? Retail Services? 0015; 3 1/1/2022- i N yes N , p' 12/31/2099 ❑No. �1 - In_..... sass_-e�.m _..__�-. ._ _ ._. __ ._. f 06 ; Services&Other(Not .0010! 4 1/1/2022- N ' Gross Receipts represent the total income from this 1 Apportioned) 12/31/2099 N Yes business activity within and without the city j tP. � 0 No , regardless of business location For further ' [ t clarification see the specific City Code. Services&Other 120010 . 5 ( 1/1/2022- (I I j (Apportioned) l` 12/31/2099 �; Yes 'I N Yes [(e } ii El No No } No � is 11 01 Manufacturing/Processing for 0010r 6 1/1/2022 a Yes N _;.. Hire ) I 12/31/2099 ❑No 04 Printing/Publishing 0010 7 1/1/2022 /4;Yes N 1 1 = 112/31/2099ij ❑No r11 Extracting/Extracting for Hire 1.0010; 8 [ 1/1/20227 '-''-'----E1,Yes N r i 12/31/2099 ' . 1,1 ❑ No [ 1, j Utility Taxes I' a 1 it E Telephone ® 1,8 7/1/-201- 87-1,1. N [Gross Receipts represent the total income from this 12/31/2099: ! ' 'J'a business activity within and without the city lI s .,., re ardless of business location.For further li 1 ( clarification see the specific City Code l 1, Cellular �, 9 l 7/1/2008 N Gross Receipts represent total income from ® � this l /31/2099 business activity within and without the city 11 2 i' l:il Yr,. regardless of business location.For further clarification see the specific City Code. I ® I' Gas rx;, 1 10 , 7/1/20081 N Gross Receipts represent the total income from this 1' '° 12/31/2099. ;'Y:tt:; business activity within and without the city 3 y1!lit: regardless of business location.For further clarification see the specific City Code. 1' ill 1 Light&Power trete : 11 7/1/2008,- N Gross Receipts represent the total income from this 11 I 12/31/2099) C I`"N: business activity within and without the city 1, 4 T i DLL regardless of business location For further 11,_clarification see the specific City Code I II I Cable TV e1r 7 12 7/1/20081 N 1 Gross Receipts represent the total income from this 1 12/31/2099) C )ry,' business activity within and without the city 1 r"l � regardless of business location.For further 1= 5 i1 clarification see the specific City Code. 2/3/2022 12 Avenu Insights ..... ..91..1.11 .111 FII LOCA I FileLocal Standard Implementation for Auburn Requirements Gathering Please leave change tracking enabled to facilitate assessment. Tax Classification/XML-CSV Rate Display Effective— Allow Worksheet Tool Tip # Code Name Value Order End Date Deductions Required NI Water Ill 13 1/1/120211 N Gross Receipts represent the total income from this ' ", 1, 1' 12/31/2099) i.1)4,- business activity within and without the city I 1 � regardless of business location For further: „ 6, 9 clarification see the specific City Code 46, I Solid Waste. N 14 a 1/1/,2021` N Gross Receipts represent the total income from this 12/311/,20995 i ~/,: business activity within and without the city 7 I s_+l 11yr regardless of business location.For further _�a clarification seethe specific City Code: I' r_47, 1 Sewer '' 15 1/1/2024 N Gross Receipts represent the total income from this I{ i', ;' 12/3r/2099 f business activity within and without the city ' regardless of business location.For further ! 8 clarification see the specific City Code 1' It 9i b # Other Taxes It 3 " 1 12/31/,2099, l]'`�a� °business ac ivitywithin and without the city ; 1 65 Card Rooms . r I 16 1/1/2002.— N Gross Receipts represent the total income from this i. I, . i�;; regardless of business location.For furthers 0 I j clarification see the specific City Code. ss r60t,!Amusement Games' 17 r1/1/u N Gross Receipts represent the total income from this 12/31/2099' i I I�hx business activity within and without the city a regardless of business location For further t' clarification see the specific City Code. 61 r Pull Tabs/Punch.Boards I ® ,= 18 1/1 N Gross Receipts represent the total income from this I" 12/31/2099: Ix I]7a business activity within and without the city ; ! it ;�,fixregardless of business location.For further t`- clarification see the specific City Code 62 `` Bingo ® 19' —ii----- 1/1M- l` N Gross Receipts represent;the total income from this - 1, Is is k 12/31/2099 I! I��'''h?". business activity within and without the city € ; regardless of business location.For further , I' s o clarification see the specific City Code. I [63 Raffles 20 12/31/2099 Ii I l`h N Gross Receiptactivityrepresent pre ent the total i � � ® � me from this { bus the city c I §j RXc regardless of business location.For further IS I clarification see the specific City Code 64 Admissions Charges ® i, 21 1/1/1982= N Gross Receipts represent the total income from this {,- 12/31/2099: i-4WD,. business activity within and without the city is 1. i ' s ,0 regardless of business,location'°For further 1: 1 clarification see the specific City Code. Deductions: To remove all Deduction Types for a single classification,delete from this list and change Allow Deduction to N in the section above. To remove a single Deduction Type for an individual Tax Classification,delete it in the following table. To remove Deduction Types from all Tax Classifications,delete them under every Tax Classification below. To Change a Deduction Type for a single tax classification,edit the Deduction Type,Code/XML-CSV Name Value columns,and Tool Tip column,as needed. If tax form changes exceed the allowed limit,an estimate of customization charges will be provided by the Agency. 2/3/2022 13 Avenu Insights FileLocal Standard Implementation for Auburn Requirements Gathering F i I e Loea I Please leave change tracking enabled to facilitate assessment. Deduction Type Code/XML-CSV Name Value Display Tool Tip # Order Tax Code/Classification Wholesaling Credit Losses 0201/ 1 Credit losses(or Bad Debt)for accrual basis Wholesaling Deductions—Credit Losses "1 taxpayers.In computing tax,there may be deducted from the measure of tax the amount of credit losses actually sustained by taxpayers whose regular books I ; of account are kept upon an accrual basis. Cash/jTrade;Discount I 0203/ 2 i' The amount of cash or trade discount actually taken 1, Wholesaling Deductions—Cash/Trade Discount : by the purchaser may be deducted from the measure I of tax if it was reported initially as gross. 12 Replacement Repair,Maintenance, 0207/ 4 Click here for instructions.etc of Residential Structures and Wholesaling Deductions—Replacement,Repair, ' (Links to a Form specific FAQ that explains all Commonly,Held Property-Eligible . Maintenance,etc.of Residential Structures and deductions.) Organizationsj Commonly Held Property-Eligible Organizations 13 ' Sales Delivered Outside<New City> I 0209/ 6 Click,here for instructions. Wholesaling Deductions—Sales Delivered Outside<New (Links to a Form specific FAQ that explains all City> deductions.) 14 , it I Tax Code/Classification Retailing/Retail Services J Credit,Losses 0301/ 1 Credit losses(or Bad Debt)for accrual basis : Retailing/Retail Services Deductions-Credit Losses + taxpayers.In computing tax,there may be deducted I from the measure of tax the amount of credit losses i actually sustained by taxpayers whose regular books of account are kept upon an accrual basis. Cash/Trade Discount 0303/ 2 The amount of cash or trade discount actually taken I Retailing/Retail Services Deductions-Cash/Trade by the purchaser may be deducted from the measure Discount i; of tax if it was reported initially as gross. , 15 Replacement,Repair,,Maintenance,, i 0307/ 4 Click here for instructions. etc.of Residential Structures and Retailing/Retail Services Deductions-Replacement, (Links to a Form specific FAQ that explains all Commonly1Held',Property-Eligible Repair,Maintenance,etc.of Residential Structures and , deductions.) Organizations Commonly Held Property-Eligible Organizations 16 2/3/2022 14 Avenu Insights FileLocal Standard Implementation for Auburn Requirements Gathering Fi I e Loea I Please leave change tracking enabled to facilitate assessment. Deduction Type Code/XML-CSV Name Value Display Tool Tip # Order Sales Delivered'Outside<New City> 0309/ 6 I Click here for instructions. Retailing/Retail Services Deductions-Sales Delivered ; (Links to a Form specific FAQ that explains all Outside<New City> , deductions.) Other 0399/ 7 I? Most allowable deductions are listed.Your business Retailing/Retail Services Deductions-Other ; may have a specific deduction allowed by law that is not listed.Use of the Other Deduction line requires you to document or explain the deduction.Invalid ; deductions will be disallowed. Sales or Lease of Clean Alternative; ! 0399/ 8 ! Most allowable deductions are listed.Your business Fuel and Plug-In Hybrid Vehicle Sales, Retailing/Retail Services Deductions-Other-Describe ' may have a specific deduction allowed by law that is ' not listed.Use of the Other Deduction line requires 17 ' you to document or explain the deduction.Invalid deductions will be disallowed. Tax Code/Classification Services&Other(Not Apportioned) Credit Losses 0601/ 1 I Credit losses(or Bad Debt)for accrual basis Services&Other(Not Apportioned)Deductions-Credit , taxpayers:In computing tax,there may be deducted Losses from the measure of tax the amount of credit losses ' actually sustained by taxpayers whose regular books I i of account are kept upon an accrual basis. Cash/Trade Discount 0603/ 2 , The amount of cash or trade discount actually taken Services&Other(Not Apportioned)Deductions- i by the purchaser may be deducted from the measure Cash/Trade Discount of tax if it was reported initially as gross. Eligible Compensation from Public 0605/ 3 Click here for instructions. Entities for Health of Social Welfare Services&Other(Not Apportioned)Deductions-Eligible ; (Links to a Form specific FAQ that explains all Compensation from Public Entities for Health of Social ' deductions.) Welfare Professional Employer Services 0606/ 4 Click here for instructions. Services&Other(Not Apportioned)Deductions-Eligible ' (Links to a Form specific FAQ that explains all 18 Amounts Representing Rental of Real Estate For Boarding : deductions.) Homes Interest on Investments/Loans 0613/ 5 Click here for instructions. Secured by First Mortgages or Trust Services&Other(Not Apportioned)Deductions-Interest i (Links to a Form specific FAQ that explains all Deeds on Non-transient residential on Investments/Loans Secured by First Mortgages or ; deductions.) Properties Trust Deeds on Non-transient residential Properties Interest on Loans to farmers& 0614/ 6 Click here for instructions. Ranchers;Producers of Harvesters Services&Other(Not Apportioned)Deductions-Interest (Links to a Form specific FAQ that explains all of Aquatic Products,or their on Loans to farmers&Ranchers,Producers of Harvesters deductions.) Cooperatives of Aquatic Products,or their Cooperatives , Interest on obligations of the state; 0610/ 7 Click here for instructions. its political subdivision,and Services&Other(Not Apportioned)Deductions-Interest i; (Links to a Form specific FAQ that explains all municipal corporation& on obligations of the state,its political subdivision,and ' deductions.) municipal corporations Eligible Fees,Dues,Charges 0611/ 8 M' Click here for instructions. Services&Other(Not Apportioned)Deductions-Eligible j (Links to a Form specific FAQ that explains all Fees,Dues,Charges deductions.) Radio and Television Broadcasting- 0612/ 9 Click here for instructions. Advertising Agency Fees/National, Services&Other(Not Apportioned)Deductions-Radio (Links to a Form specific FAQ that explains all Regional&Network Advertising.: and Television Broadcasting-Advertising Agency ' deductions.) Fees/National,Regional&Network Advertising I. Artistic and Cultural Organizations ; 0699/ 10 i Most allowable deductions are listed.Your business Services&Other(Not Apportioned)Deductions-Other may have a specific deduction allowed by law that is not listed.Use of the Other Deduction line requires 19 you to document or explain the deduction.Invalid , deductions will be disallowed. 2/3/2022 15 Avenu Insights 1.. m17.111.11.1111.11mmlimmillinlimillumm FileLocal Standard Implementation for Auburn Requirements Gathering FileLocal Please leave change tracking enabled to facilitate assessment. Deduction Type Code/XML-CSV Name Value Display Tool Tip # Order I —Daycare Activities provided]by/ 0699/ k 11 iF Most allowable deductions are listed.Your business Nonr Profit Organizations, Services&Other(Not Apportioned)Deductions-Other- l may have a specific deduction allowed by law that is Describe not listed.Use of the Other Deduction line requires 20 you to document or explain the deduction.Invalid deductions will be disallowed. Interest onobligationsatlon Services&Other(Apportioned) Tax Code/Classification e tof the1state„ 1 1210/ 1 I Click here for instructions. its political subdivision,;andi Services&Other(Apportioned)Deductions- I. (Links to a Form specific FAQ that explains all municipal,corporations. deductions.) Eligible Fees,Dues,Charges; 1211/ 2 Click here for instructions. Services&Other(Apportioned)Deductions-Eligible Fees, (Links to a Form specific FAQ that explains all Dues,Charge deductions.) Radio;and Television Broadcasting 1212/ 3 Click here for instructions. 1 Advertising Agency Fees/National;, j Services&Other(Apportioned)Deductions-Radio and , (Links to a Form specific FAQ that explains all Regional&Network Advertising. j Television Broadcasting-Advertising Agency I deductions.) I Fees/National,Regional&Network Advertising i Credit Losses 1201/ 4 Credit losses(or Bad Debt)for accrual basis Services&Other(Apportioned)Deductions-Credit taxpayers.In computing tax,there may be deducted Losses from the measure of tax the amount of credit losses �i actually sustained by taxpayers whose regular books : of account are kept upon an accrual basis. Cash/Trade.Discount 1203/ 5 i The amount of cash or trade discount actually taken Services&Other(Apportioned)Deductions-Cash/Trade I" by the purchaser may be deducted from the measure Discountof tax if it was reported initially as gross. Eligible Compensation from Public l 1205/ 6 j Click here for instructions. . Entities for Health of Social Welfare Services&Other(Apportioned)Deductions-Eligible ; (Links to a Form specific FAQ that explains all Compensation from Public Entities for Health of Social `` deductions.) I, Welfare I` Professional Employer Services 1206/ 7 I Click here for instructions. Services&Other(Apportioned)Deductions-Eligible (Links to a Form specific FAQ that explains all 21 Amounts Representing Rental of Real Estate For Boarding ' deductions.) Homes ' Interest on Investments/Loans, i 1213/ 8 Click here for instructions. Secured by First Mortgages or Trust Services&Other(Apportioned)Deductions Interest on (Links to a Form specific FAQ that explains all Deeds on Non-transient residential Investments/Loans Secured by First Mortgages or Trust deductions.) Properties Deeds on Non-transient residential Properties . . Interest on Loans to farmers& 1214/ 9 f, Click here for instructions. Ranchers,Producers of Harvesters. Services&Other(Apportioned)Deductions-Interest on (Links to a Form specific FAQ that explains all of Aquatic.Products,or their. Loans to farmers&Ranchers,Producers of Harvesters of deductions.) Cooperatives Aquatic Products,or their Cooperatives Artistic and Cultural Organizations, ! 1299/ 10 i• Most allowable deductions are listed.Your business Services&Other(Apportioned)Deductions-Other may have a specific deduction allowed by law that is not listed.Use of the Other Deduction line requires 22 you to document or explain the deduction.Invalid deductions will be disallowed. Daycare Activities,provided byiNonr, I 1299/ 11 Most allowable deductions are listed.Your business Profit Organizations Services&Other(Apportioned)Deductions-Other may have a specific deduction allowed by law that is Describe j not listed.Use of the Other Deduction line requires 23 you to document or explain the deduction.Invalid deductions will be disallowed. Tax Code/Classification Manufacturing/Processing for Hire j Credit Losses. p 0101/ 1 Credit losses(or Bad Debt)for accrual basis Manufacturing/Processing for Hire Deductions-Credit taxpayers.In computing tax,there may be deducted Losses from the measure of tax the amount of credit losses actually sustained by taxpayers whose regular books of account are kept upon an accrual basis. 2/3/2022 16 Avenu Insights FileLocal Standard Implementation for Auburn Requirements Gathering F i I e Loea I Please leave change tracking enabled to facilitate assessment. Deduction Type Code/XML-CSV Name Value Display Tool Tip # Order Eligible Gross ReceiptssTax;Paidl 0104/ 2 j Click here for instructions. Another City/ ! Manufacturing/Processing for Hire Deductions-Eligible (Links to a Form specific FAQ that explains all Gross Receipts Tax Paid Another City ! deductions.) Value of manufactured)atticles fort 0199/ : 3 Most allowable deductions are listed.Your business use of displaying art objects on Manufacturing/Processing for Hire Deductions-Other may have a specific deduction allowed by law that is presenting,,artistic or cultural! not listed.Use of the Other Deduction line requires 24 exhibitions you to document or explain the deduction,Invalid deductions will be disallowed. , 25 Tax Code/Classification Printing/Publishing Credit Losses, 0401/ 5 I Credit losses(or Bad Debt)for accrual basis Printing/Publishing Deductions-Credit Losses taxpayers.In computing tax,there may be deducted from the measure of tax the amount of credit losses actually sustained by taxpayers whose regular books of account are kept upon an accrual basis. Eligible Gross Receipts,Tax Paid 0404/ 6 Click here for instructions. Another City Printing/Publishing Deductions Eligible Gross Receipts (Links to a Form specific FAQ that explains all Tax Paid Another City , deductions.) .: 26 , , { Tax Code/Classification Extracting/Extracting for Hire Credit Losses 1101/ 1 Credit losses(or Bad Debt)for accrual basis Extracting/Extracting for,Hire Deductions-Credit Losses taxpayers.In computing tax,there may be deducted from the measure of tax the amount of credit losses actually sustained by taxpayers whose regular books of account are kept upon an accrual basis. Eligible Gross Receipts Tax Paid 1104/ 2 i Click here for instructions, Another City Extracting/Extracting for Hire Deductions-Eligible Gross ( (Links to a Form specific FAQ that explains all Receipts Tax Paid Another City deductions.) 27 Utility Taxes1111 ........] 2/3/2022 17 Avenu Insights FileLocal Standard Implementation for Auburn Requirements Gathering FileLocal Please leave change tracking enabled to facilitate assessment. 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' '":k'. -,-*--ys.< L----r.r'-w_ !F,"a-`i.. }s. '....,it.S' _ _ _-`%i' ''.;'::.:4-'''4%.* iT.4 -''' *: fr ',f< °'^4a'°.'�:'",z,i, ,�,o`V ;;�.. '^;''�tN. Y...#' y�;�5+s ;;' ...s. -"u��:`.'`�dr,..f�.`." ,'z''-s-ti:.'`..�«'��'`..' L! :! '.=. '4. ``a'K i' ",,v",x"ri�.x;3 '?Y:i"' '.r: f'.�a..zs.•.,� ::< Y;- - _ - _�7Z� !�'t,Y',- u+r :'�:':f't,yg�zlw � :'!V •�n�s- --,�,. .�'_,_f�s* 2/3/2022 19 Avenu Insights FileLocal Standard Implementation for Auburn Requirements Gathering Fi I e Loca I Please leave change tracking enabled to facilitate assessment. Deduction Type Code/XML-CSV Name Value Display Tool Tip # Order . ' 1 � ; Other Taxes I l Tax Code/Classification , Amusement Games il Qualified Prizes&Payouts 1 6018/ 1 Click here for instructions. Amusement Games Deductions-Qualified Prizes& ? (Links to a Form specific FAQ that explains all Payouts deductions.) II 28 Tax Code/Classification Pull Tabs/Punch Boards .. Ii Qualified'Prizes&Payouts 6118/ 1 I' Click here for instructions. II Pull Tabs/Punch Boards Deductions-Qualified Prizes& • (Links to a Form specific FAQ that explains all 11 Payouts deductions.) 29 , Tax Code/Classification 1 Bingo Qualified Prizes,&,Payouts — I 6218/ 1 !, In computing the tax,imposed by this chapter,this Bingo Deductions-Qualified Prizes&Payouts ; item may be deducted from the measure of the gambling tax;please review City Code for applicability. 2/3/2022 20 Avenu Insiehts FileLocal Standard Implementation for Auburn Requirements Gathering FileLocal Please leave change tracking enabled to facilitate assessment. Display Deduction Type Code/XML-CSV Name Value Tool Tip # Order , I, 30 ,: Ra ` i I; ii ,: 11 t Tax Code/Classification . f,Raffles E " 1 First$10;000rofiGross:Revenue for 6320/' 1 4 Click here for instructions. ' Nonprofit,Organizations Raffles Deductions-Gross Revenue for Nonprofit (Links to a Form specific FAQ that explains all Organizations` deductions.) ; Qualified;Prizes,&Payouts . 6318/ 2 Click here for instructions.' I Raffles Deductions,-Qualified Prizes&Payouts 4 `, (Links to a Form specific FAQ that explains all 1; deductions.) [ I s, ,I f; (r Ei 31 r j, •. 9 Tax Code/Classification Admissions Charges . 1 11 'y 1, . I, ' 1: L U�,/z.mi l lu tl] ]t,1,,61 f 1 4(13..4 P o) 1, f 'r -,41.01,fyt.T1..1.:. E+. �, ., I • . Is your business located in Auburn?Yes/No* If Yes,square footage worksheet required If no,square footage worksheet not required Square footage worksheet: Do you have more than 4000 square feet of warehouse space?Yes/No* If yes,required.If no,exempt(not required) ' ,, . ,-,,I '•i),l,1 lcli it't • Similar to Renton's tax credit. Each business that meets requirements Haven't engaged in business in City of Auburn within the last 5 years +employ 20+FTE $1000 per FTE per quarter for the 1st 12 quarters or 3 years 2/3/2022 21 Avenu Insights .11..immilimimmillmimmuml. FI e Loca I FileLocal Standard Implementation for Auburn Requirements Gathering Please leave change tracking enabled to facilitate assessment. WT to get screen caps of Renton's new business tax credit ..111.'I1i J1 ; ;,: ', . _ •,I, 2/3/2022 22 Avenu Insiehts F I l e LOCA lFileLocal Standard Implementation for Auburn Requirements Gathering Please leave change tracking enabled to facilitate assessment. Appendix A Approvals We,the undersigned Project Manager,and members, have reviewed and are willing to accept this document.We recommend the approval of its contents. Role Name Signature Date Agency Program Manager Kevin Fitzpatrick Auburn Representative Jamie Thomas644/Witt- /4L Avenu Project Manager Karin Deering ' Avenu Business Analyst Rhonda Gilbert Decisions/Revisions Date Decision/Notes Originated by Agreed/Approved by question Answer question Answer question Answer question Answer question Answer question Answer question Answer question Answer question Answer 2/3/2022 23 Avenu Insights FileLocal Standard Implementation for Auburn Requirements Gathering Fi I e Loca I Please leave change tracking enabled to facilitate assessment. Appendix B Account Setup Sample Screenshots Figure 1: Create a New Business Account File Loca l9 Your one stop for local business licensing and tax filing 'Test site for administrators only-do not use this site to file forms.' Home Contact City Support FAQ Create a New Business Account Welcome to FileLocal.Follow the onscreen prompts to set up your FileLocal business account.Required fields are marked with an asterisk(*). QUICKSTART GUIDE )( ABOUT FEES,ETC ) User Information Create your Username: SIP Corp Create your Password: Re-enter the Password: * * First Name: Last Name: SIP User * Corporation Phone Number: 206-740-9238 Email Address: Re-enter Email Address: joe@sipcorp.com * joe@sipcorp.com Company Information Legal Business Name: NOTE:This identifies your legal business entity,as registered with the Washington State.This is NOT your Trade or Doing Business As(DBA)Name. Joe's Business Legal Mailing Address: City: Country: PO BOX 94669 * Seattle * United States v * State: Zip Code: Washington v * 98124 Type of Business: Corporation V * 2/3/2022 24 Avenu Insights