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HomeMy WebLinkAboutAgreement for Services Auburn Northwest Landscaping ServicesCITY OF AUBURN AGREEMENT FOR SERVICES Auburn -Northwest Landscaping Services THIS AGREEMENT made and entered into on this of _ 2022, by and between the CITY OF AUBURN ("City"), a municipal corporation of the State of Washington, and Northwest Landscaping Services, WA, LLC ("Provider"), whose address is 20045 84th Ave S Kent. In consideration of the mutual promises and covenants and conditions contained in this Agreement, the parties agree as follows: Scooe of Services The Provider agrees to perform the tasks described on Exhibit "A" and in Provider's 'Proposal for Landscape Services." The Provider will be responsible to provide work products and services of a quality and professional standard acceptable to the City. The Provider will, without additional compensation, correct or revise any negligent errors, omissions or other deficiencies in its plans, designs, drawings, specification, reports and other services required. Any approval by the City of Provider's services shall not in any way relieve the Provider of responsibility for the accuracy and adequacy of its services. 2. Additional Services If additional services with respect to related work are required beyond those specified in the Scope of Work, and not included, in the compensation listed in this Agreement, the parties will amend this Agreement prior to the Provider performing the additional services. However, if the time period for the completion of such services makes execution of an amendment impractical prior to the commencement of the Provider's performance, the Provider agrees that it shall perform such additional services on the written request of an authorized representative of the City pending execution of an Amendment subject to the terms and conditions of this Agreement except where the authorization provides to the contrary. The invoice procedure for any such additional services shall be as described in Section 7 of this Agreement. 3. Provider's Reoresentations & Qualifications The Provider represents and warrants that it has all necessary licenses and certifications to perform the services provided for in the Agreement and is qualified to perform those services. 4. Compensation As compensation for the Provider's performance of the services provided for in this Agreement, the City shall pay the Provider the fees and costs specified in Exhibit "B". These payments shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, overhead, profit, and incidentals necessary to complete the work. The Provider shall submit to the City an invoice or statement of time spent on tasks included in the scope of work, and the City upon acceptance of the invoice or statement shall process the invoice or statement in the next billing/claim cycle, and shall remit payment to the Provider, subject to any conditions or provisions in this Agreement or Amendment. The Agreement number must appear on all invoices submitted. Copies of original supporting documents shall be supplied to the city upon request. The not -to -exceed amount for this agreement is $156,431.60 The Provider will not undertake any work or otherwise financially obligate the City in excess of this amount without prior written authorization. Compensation to be paid the Provider in succeeding years after the current year will be contingent upon availability of funds. Northwest Landscape Services June 6, 2022 1 6. Time for Performance. Term, and Termination of Agreement The Provider shall begin any work under this Agreement starting July 1, 2022. The Provider shall perform the services in accordance with the direction and SCheduling provided on Exhibit "A". MISS ntheMi% OW 11) 1n 1&OWN %A parties. All work performed under this Agreement shall be completed by December 31, 2023. Auburn snarr nave trte right at its option to extend the Contract twice, each for one (1) year periods if the Provider requests an extension by December 1 of the expiration year. The option shall be deemed exercised in each successive year upon written notice by Auburn to the Provider. Either party may terminate this Agreement upon written notice to the other party if the other party fails substantially to perform in accordance with the terms of this Agreement through no fault of the party terminating the Agreement. The City may terminate this Agreement upon not less than seven (7) days written notice to the Provider. If this Agreement is terminated through no fault of the Provider, the Provider shall be compensated for services performed prior to termination in accordance with the rate of compensation provided in Exhibit "B". Upon receipt of a termination notice, the Provider shall promptly discontinue all services affected and deliver to the City all data, drawings, specifications, reports, summaries, and such other information and materials as the provider may have accumulated, prepared, or obtained in performing this Agreement, whether fully or partially completed. 7. Ownership and Use of Documents All documents, reports, memoranda, diagrams, sketches, plans, surveys, design calculations, working drawings and any other materials created or otherwise prepared by the Provider as part of his performance of this Agreement (the "Work Products") shall be owned by and become the property of the City, may be used by the City for any purpose beneficial to the City, and are subject to the requirement of the Public Records Act, 42.56 RCW. The Provider agrees to cooperate with any record search necessitated by a Public Records Act request, and to locate and copy any responsive records that Provider may possess. 8. Records fns ection and Audit All compensation payments shall be subject to the adjustments for any amounts found upon audit or otherwise to have been improperly invoiced, and all records and books of accounts pertaining to any work performed under this Agreement shall be subject to inspection and audit by the City for a period of up to three (3) years from the final payment for work performed under this Agreement. If any litigation, claim, dispute, or audit is initiated before the expiration of the three (3) pear period, all records and books of account pertaining to any work performed under this Agreement shall be retained until all litigation, claims, disputes, or audit are finally resolved. 9. Continuation of Performance In the event that any dispute or conflict arises between the parties while this Agreement is in effect, the Provider agrees that, notwithstanding such dispute or conflict, the Provider shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. 10. Independent Contractor The Provider shall perform the services as an independent contractor and shall not be deemed, by virtue of this Agreement and performance of its provisions, to have entered into any partnership, joint venture, employment or other relationship with the City. 11. Administration of Agreement This Agreement shall be administered by Bob Droll, on behalf of the Provider, and by the Mayor of the City, or designee, on behalf of the City. Any written notices required by the terms of this Agreement shall be served on or mailed to the following addresses: Stefanie Coleman City of Auburn 25 West Main St Auburn WA 98001-4998 Phone: 253.931-3027 Email: sacoleman@auburnwa.gov Northwest Landscape Services June 6, 2022 2 Andy Momberg Monarch Landscaping 20045 84th Ave. S. Kent, WA 98032 Email: andymomberg@monarchiandscape.com Phone: 206.498.1147 12. Notices All notices or communications permitted or required to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered in Person Of Sent by regU{af Ml 11, DObja9t 5ftp d. %I NWWW W2. 13M receipt requested,] and addressed, if to a party of this ^greement, to the aaaress ror me party sec rorcn aaove. rr addressed to a non-party, the notice shall be sent, in the foregoing manner, to the address designated by a party to this Agreement. Either party may change its address by giving notice in writing to the other party. 13. Insurance The Provider shall procure and maintain for the duration of this Agreement, at its sole expense, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of this Agreement by the Provider, or the Provider's agents, representatives, employees, or subcontractors. Provider's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Provider to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Service Provider shall obtain insurance of the types described below: a. Automobile Liability insurance, covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. Provider shall maintain automobile insurance with minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. b. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Providers Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate, and a $2,000,000 products -completed operations aggregate limit. c. Workers Compensation coverage as required by the Industrial Insurance laws of the State of Washington. For Automobile Liability and Commercial General Liability insurance, the policies are to contain, or be endorsed to contain that Providers insurance coverage shall be primary insurance as respects the City. Any insurance, self- insurance, or insurance pool coverage maintained by the City shall be excess of the Provider's insurance and shall not 'contribute with it. Insurance is to be placed with an authorized insurer in Washington State. The insurer must have a current A.M. Best rating of not less than A:VII. The Provider shall furnish the City with certificates of insurance and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Provider before commencement of the work. The City reserves the right to require that complete, certified copies of all required insurance policies be submitted to the City at any time. The City may withhold payment if the Provider does not full comply with this request. If the Provider maintains higher insurance limits than the minimums shown above, the City shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Provider, irrespective of whether such limits maintained by the Provider are greater than those required by this contract or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Provider. Failure on the part of the Provider to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days' notice to the Provider to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in Northwest Landscape Services June 6, 2022 3 connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Provider from the City: ThO Provider will provide fhe e -lay with ,... ;"-- r.o or --fir Po..roY Y- a •••_ r' of such notice. Failure by the Provider to maintain the insurance as required shall constitute a material breach of this agreement, upon which the City may, after giving five (5) business days' notice to the Provider to correct the breach, immediately terminate the agreement or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the City's sole discretion, offset against funds due the Provider. 14. Indemnification/Hold Harmless Except for injuries and damages caused by the sole negligence of the City, the Provider shall defend, indemnify and hold the City and its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses, or suits of every kind, including attorney fees and litigation expenses, arising out of or in connection with any alleged act, omission, professional error, fault, mistake, or negligence of the Provider, its employees, agents, representatives, or subcontractors, including employees, agents, or representatives of tits subcontractors, made in the performance of this Agreement, or arising out of worker's compensation, unemployment compensation, or unemployment disability compensation claims. If is further specifically and expressly understood that this indemnification includes the Provider's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 15. Prevailing, Wa-les. Provider shall file a "Statement of Intent to Pay Prevailing Wages" with the State of Washington Department of Labor & Industries prior to commencing the work. The Provider shall pay prevailing wages and comply with Chapter 39.12 of the Revised Code of Washington, as well as any other applicable prevailing wage rate provision. The prevailing wage rate revision in effect on the date the Provider submitted the Proposal is attached as Exhibit C and by this reference incorporated and made part of this Agreement. No payment shall issue until a Statement of Intent to Pay Prevailing Wages for the Provider and any sub-provider/subcontractors, has been approved by the State Department of Labor & Industries, and is received by the City. 16. Assicnment Neither party to this Agreement shall assign any right or obligation hereunder in whole or in part, without the prior written consent of the other party. No assignment or transfer of any interest under this Agreement shall release the assignor from any liability or obligation under this Agreement, or to cause any such liability or obligation to be reduced to a secondary liability or obligation. 17 Nondiscrimination The Provider may not discriminate regarding any services or activities to which this Agreement may apply directly or through contractual, hiring, or other arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or where there is the presence of any sensory, mental or physical handicap. 18. Amendment. Modification or Waiver No amendment, modification, or waiver of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or the party's or parties' duly authorized representative(s) and specifying with particularity the nature and extent of such amendment, modification or waiver. Any waiver, approval or acceptance, or payment by any party shall not affect or impair that party's rights arising from any default by the other party. 19. Parties in Interest This Agreement is binding upon, and the benefits and obligations hereto shall inure to and bind, the parties and their respective successors and assigns, although this section shall not be deemed to permit any transfer or assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive benefit of the parties and it does not create a contractual relationship with or exist for the benefit of any third party, including contractors, sub -contractors and their sureties. 20. Costs to Prevailing Party In the event of litigation or other legal action to enforce any rights, responsibilities or obligations under this Agreement, the substantially prevailing parties shall be entitled to receive its reasonable costs and attorney's fees. Northwest Landscape Services June 6, 2022 4 21. Ai-);.%I1cable Law This Agreement and the rights of the panleS Shall be governed by With ft IaWS, f e-% MS, g Di�1�l� tg b 1ilQD) of the State of Washington, and K.*ns coa�.,cY. v-- +nor �,r,y eaci�on rnvorvrng anro a roemena onurr vv o.v vv� which the property or project is located, and if not site specific, then in King County. It is agreed that any applicable statute of limitation shall commence no later than the substantial completion by the Provider of the services. 22. Captions. Headin(.-s and Titles All captions, headings or titles in the paragraphs or sections of this Agreement are inserted for convenience of reference only and shall not constitute a part of this Agreement or act as a limitation of the scope of the particular paragraph or sections to which they apply. Where appropriate, the singular shall include the plural and vice versa and masculine, feminine and neuter expressions shall be interchangeable. Interpretation or construction of this Agreement shall not be affected by any determination as to who is the drafter of this Agreement, this Agreement having been drafted by mutual agreement of the parties. 23. Severable Provisions Each provision of this Agreement is intended to be severable. if any provision is illegal or invalid for any reason, such illegality or invalidity shall not affect the validity of the remaining provisions. 24. Entire Agreement This Agreement contains the entire understanding of the parties in respect to the transactions contemplated and supersedes all prior representations, agreements and understandings between the parties, either oral or written. 25. Non -Availability of Funds Every obligation of the City under this Agreement is conditioned upon the availability of funds appropriated or allocated for the performance of such obligation; and if funds are not allocated and available for the continuance of this Agreement, then this Agreement may be terminated by the City at the end of the period for which funds are available, without the seven (7) days' notice. No liability shall accrue to the City in the event this provision is exercised, and the City shall not be obligated or liable for any future payments or damages as a result of termination under this Section. 26. Counteriarts This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become effective when one or more counterparts have been signed by each of the parties and delivered to the other party. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective the day and year first set forth above. CITY OF AUBURN hQM;BL�-- ancy • c s. Mayor Approved as to form: k leb� Kendra Comeau, City Attorney Northwest Landscape Services June 6, 2022 5 NORTHWEST Jr#DSPE S RVICES Signature Name: 'PgAAv_AA L;° Ido Li Title: al4vAL14 44 &4A4e-,-- Signature Name: Title: EXHIBIT A ANNUAL MAINTENANCE SCHEDULE - BY INDIVIDUAL SITE Appendix B Auburn Way South & F Street (both sides of 9th) MONTH JAN FEB MAR APR MAY JUN JUL AUG SEP MONTH JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV IMC TOTAL Trees/:Shrubs/ .Beds Weeding- Mechanical 1 1 1 3 Weeding- spraying 3 1 Weeding- Mechanical 1 1 I 1 1 1 1 1 1 1 $ Weeding- spraying 1 1 1 1 1 Z 1 1 1 2 8 Prune shrubs 1 1 1 1 3 1 1 3 Pre -emergent herbicides 1 1 Litter removal 1 1 1 1 1 1 1 1 1 1 2 (Leaf removal 1 1 1 1 1 1 1 1 1 1 1 1 3 Other Litter removal 1 1 1 1 1 1 1 1 1 1 1 12 Blowing/Sweeping 1 1 1 1 1 1 1 I 1 1 1 1 12 Harvey Road and K St NE MONTH JAN FEB MAR APR MAY JUN JUL AUG SEP MONTH JAN FES M" APR WY JUN JUL AUG SEP OCT NOV DEC TOTAL Treed Shrubs/ Beds Weeding- Mechanical 1 1 1 3 Weeding- spraying 3 1 Weeding- Mechanical i 1 1 1 1 1 1 5 Weeding- spraying 3 1 1 1 1 1 2 5 Prune shrubs 1 1 1 3 Other 1 2 Pre -emergent herbicides 1 Litter removal 1 1 1 1 1 1 1 1 1 1 1 1 2 Leaf removal 1 1 1 1 1 1 1 1 1 12 1 1 Other Litter removal 1 1 1 1 1 1 1 1 1 1 1 1 12 Blowing/ Sweeping 1 1 1 1 1 1 1 I 1 1 1 1 1 12 Harvey Road and 14th St NE (NE Corner) MONTH JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NDV DEC TOTAL Trawl Shrubs/ Beds Weeding- Mechanical 1 1 1 3 Weeding- spraying 3 1 i 3 Prune shrubs/ Groundcover 1 Z 1 3 Pre -emergent herbicides 1 1 2 Leaf removal 1 1 1 3 Other Litter removal 1 1 1 1 1 1 1 1 1 1 1 1 12 Blowing/ Sweeping 1 1 1 1 1 1 1 1 1 1 1 1 12 Northwest Landscape Services June 6, 2022 3rd and A St NW (Post Office) nAoNrH JAN Treesr 5hrubst Deis FEU MAR AYR MAY JUDY dttL Atte 4EF 09 NOV weeding- Mechanical 3 Z 1 1 1 1 Z 1 8 weeding-spraying Prune shrubs 1 1 1 3 Pre-emergent herbicides 1 1 2 Leaf removal 3 1 2 Mer Litter removal 1 1 1 1 1 3 1 i 1 1 1 1 i2 Blowing/ Sweeping 1 1 1 1 1 1 1 1 1 1 I 1 12 4th & M St 15W, NW, E corners) MONTH JAN FEB MAR APR AQAY JUN JUL AUG SEP OCT NOV DEC TOTAL TREES/ SHRUBS/BEDS Weeding- Mechanical 1 1 1 1 1 3 1 Z $ Weeding- spraying Prune shrubs 1 1 2 Pre-emergent herbicides 1 1 2 l i-a` removal i 1 OTHER Utterrem©val 2 2 2 2 2 2 2 2 2 2 2 1 2 24 Blowing/ Sweeping 1 1 1 1 1 1 3 3 1 1 1 1 12 C STREET SW MONTH JAN FEB MAR APR A4AY JUN JUL AUG SEP OCT NOV DEC TOTAL TREB/SHRUB/BEDS Weeding - mechanical 1 1 1 ! 1 1 1 1 8 Weeding - spraying 1 ! 1 1 1 1 1 1 8 Frim Ground Cover 1 1 2 Pre-emergent herbicides 1 1 2 teat removal 1 ! 1 3 HARD SURFACES Blow walkways 1 1 Z i Z Z I 1 1 1 1 1 12 OTHER Litter/Debris removal on site 1 1 1 1 1 1 1 1 1 3 1 i 12 Northwest Landscape Services June 6, 2022 .. m.m.mmmmmmm •cm ®�e���e mm } a. �moo�m®mmo�m.. Northwest Landscape Services June b, 2022 South and 17th SE MONTH JAN FE6 MAR APR MAY/UN Xt AitG 4 i Y m iii --- -------- MONTH JAN I FEB MAR APR I MAY JUN I JUL AUG SEP OCT I NOV Prune shrubs TOTAL Trees/ Shrubs/ eed5 . Pre -emergent herbicides Trim/ Prune Shrubs AT ENT 1 1 1 1 4 Shear Hedges TOPS ONLY 1 1 2 Hard Surfaces --- -------- MONTH JAN I FEB MAR APR I MAY JUN I JUL AUG SEP OCT I NOV DEC TOTAL Trees/ Shrubs/ eed5 . Trim/ Prune Shrubs AT ENT 1 1 1 1 4 Shear Hedges TOPS ONLY 1 1 2 Hard Surfaces Blow Walkways 1 Z Z 1 1 1 6 Lftu removal Z 1 Z 1 1 1 1 1 1 1 1 1 12 A St SE (Humane Society) MONTH JAN FEEt MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL TREEESJ SHRUBS/ BEDS Weeding -Mechanical 1 1 1 Z 1 1 1 1 8 Weeding -spraying 1 Z 1 Z 1 1 1 1 8 Prune shrubs i i Pre -emergent herbicides 1 1 2 Leaf removal 1 Z 2 OTHER Litter removal 1 1 1 1 1 1 1 1 1 1 1 Z 12 Blowing/ Sweeping 1 1 i Z 1 Z 1 1 Z 1 1 1 12 Northwest Landscape Services June 6, 2022 s. mmmmmmmmm IM ' �000mmmmmm : mCm ' m00�i1 ®®�©12GAMOR all mm ODmmm®m�Omm� s. mmmmmmmmm IM ' �000mmmmmm : mCm L Mr removal 2 2 2 2 2 2 2 2 2 2 22 24 Slowing/ Sweeping 1 1 1 1 1 1 1 1 1 1 1 1 12 Northwest Landscape Services June 6, 2022 10 277th Street East (AWN to N Stmt NE) fVlONT' f JAN FEB VAR APR MAY JUN JUi AUG SEP OCT niDv DEC TOTAL T'tEEESI SHRUBS/ BEDS Mecharical �--©-©-©-©--�, Weeding- Mechanical 1 1 1 1 1 1 1 1 S Vvleeding- spraying 1 1 1 1 1 i 1 1 S Prune shrubs/Greundcaver 1 1 1 1 2 Pre -emergent herbicides 1 1 2 Leal removal Litter removal 1 1 I 3 OTHER Litter removal 2 2 2 2 2 2 2 2 1 2 2 2 2 24 Blowing/Sweeping 1 1 11 1 1 1 1 1 1 1 ; 1 12 Auburn Way North and Aubum Way NE MONTH JAN FEB MR APR MAY JUN JUi AUG SEP OCT NOV DEC TOTAL TREEFS/ SHRUBS/ BEDS Mecharical �--©-©-©-©--�, Weeding- Mechanical 1 1 1 1 1 1 1 1 g Weeding- spraying 1 i 1 1 1 i 1 1 S Prune shrubs I 1 1 3 Pre -emergent herblckles ; ; 2 Leaf removal Litter removal 1 1 1 3 0 -MER Litter removal 2 2 2 2 2 2 2 2 2 2 2 2 24 Blowing/Sweeping I 1 i 1 1 1 1 1 1 ; 1 1 1 1 12 Northwest Landscape Services June 6, 2022 11 Mecharical �--©-©-©-©--�, Litter removal Northwest Landscape Services June 6, 2022 11 Aubum Way South (Railroad Trestle) MONIM JAN FEB MAK APR MAY JUN JUL AUG SEP OCT NOV DEC T40TAL MOUTH JAM FEB SHRIIBSJ REDS MAR APR MAY JUIV JUt AU6 SEP OCT NOV DEC TQTAL weeding -Mechanical 1 1 1 1 8 Prune shrubs 1 1 2 weeding -spraying I 2 Leaf removal 1 1 Prune shrubs 1 Litter removal 1 1 1 ! 1 1 i 1 1 1 2 Pre -emergent herbicides 1 1 2 Leaf removal 1 1 1 2 ❑TNER Litterremoval 2 2 2 2 2 2 2 2 2 2 2 2 24 Blowing/ Sweeping 1 1 1 1 1 1 1 3 1 1 10 Auburn Way South- Middle island between 7th and 8th MONIM JAN FEB MAK APR MAY JUN JUL AUG SEP OCT NOV DEC T40TAL TRERV SHRUBS/ BEDS. Weeding- Mechanical 1 1 1 ! 1 1 1 1 8 Weeding -spraying 1 i 1 1 1 1 1 1 8 Prune shrubs 1 1 2 Pre -emergent herbicides 1 I 2 Leaf removal 1 1 OTHER Litter removal 1 1 1 ! 1 1 1 1 1 1 1 1 12 Northwest Landscape Services June 6, 2022 12 A St NE (8th -25th Lowes) MONTH 7WEEV Samos/ seos JAN FES MAR APR MAY JUtY A/L AUG SEP OCr Nov DEC TOTAL W'eeding-Mechanical weeding- spraft 1 1 1 1 1 I 1 1 8 Prime shrubs i 1 1 3 Pre -emergent herbicides i • • • 1 2 Leaf removal ----�----- 1 1 1 1 3 DiNIEW , Litter removal i 1 1 1 1 1 I I 1 1 1 1 12 Slowing/Sweeping I 1 1 1 1 1 2 1 1 1 i 1 i2 Northwest Landscape Services June 6, 2022 13 • • • ,— -, Rai ----�----- -_ Northwest Landscape Services June 6, 2022 13 Kennedy Loop MONTH T u LZISXFtuatsu 5 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL weeding -spraying Weeding - mechanical 1 1 2 Shear Hedges 1 1 Fall leaf removal 3 1 1 2 Pre -emergent herbicides Y 1 2 OTHER 1 Litter/Debris removal on site SE 316th PI and 115th Ave SE (Traffic 6rcie) MONTH JAN FW MAR APR MY JLW JUL AUG SEP OCT NOV DEC TOTAL i REfS/SHRUVOEDS Weeding - mechanics 1 1 z Weeding - spraying 1 1 2 Shear Hedges 3 i Fall leaf removal 1 1 Pre -emergent herbicides 1 1 OTHER Utter/Debris removal on site 1 1 2 SE 316th PI and 1ldth Ave SE (Traffic Grde) MONiYi JAN FEE h+IAR APR MAY JUN AIL AUG SEP OCT NOV DEC TOTAL TREES/SHRUSAMS Weeding - mechanical 1 1 2 Weeding - spraying 1 1 2 Shear Hedges 3 i Fail Leaf removal 1 1 2 Pre -emergent herbicides 1 1 OTHER Utter/Debris removal on site i 1 2 Northwest Landscape Services June 6, 2022 14 SE 304th St and 124th Ave (Traffic Circle) MONTH JAN FES MR TREES/SHRUBIBEDS Weeding - mechanical APR MAY JUN JUi AUG SEP OCT Nov DEC TOTAL _ 1 1 1 1 4 Weeding - spraying i 1 i 1 4 Shear Hedges 1 1 Fall Leaf removal 1 1 2 Pre -emergent herbirldes, 1 1 2 OTHER Litter/Debris removal on site1 1 Mm 1 i 1 1 1 1 12 od Northwest Landscape Services June 6, 2022 15 moomm®®mmomm� Northwest Landscape Services June 6, 2022 15 15th St SW (Center islands) MtDNTfd JAN TREES/SHRUBJBEDS FES MAR APR MAY JUN JUL AUG SEF OCT NOV DEC TOTAL 'A'eeding - mechanical 1 1 I 1 4 weeding - spraying 1 1 1 1 4 Prune Shrubs i 1 1 i 1 2 Prune Groundcover i Weeding - spraying 1 1 1 3 Fall Leaf Removal i 1 8 Pruning Shrubs/Ground Cover i Pre -emergent herbicides 1 i 2 OTHER i Litter/Debris removal on site 2 2 2 2 2 2 2 2 2 2 2 2 24 Aubum Way South (MucWeshoot Islands) MOMM JAN FEB MAR APR MAY JUN JUL AUG SEP OC7 NOV DEC TOTAL )SHRUB/8ED5 � Needing - mechanical i 1 1 1 i i 1 1 8 Weeding - spraying 1 1 1 1 1 1 i 1 8 Pruning Shrubs/Ground Cover i 1 1 3 Pre -emergent herbicides 1 1 2 LZ L2 Litter/Debris removal on site 2 2 2 2 2 2 2 2 2 2 24 Northwest Landscape Services June 6, 2022 16 ' ---M-_ Northwest Landscape Services June 6, 2022 16 PROPOSAL FOR LANDSCAPE SERVICES Are..Jd�d by Northwest Landscape Services A Monarch Landscape Company WHAT'S INSIDE • Solutions for Every Challenge • Operations Plan • Services Overview • Fee Schedule • Landscape Maintenance Agreement SOURHtLENGE Your landscape partner Wo alraadv er;,,__ needs to be proactive, continue to maintain them while adding the sites included in the RFP. tNe are looking forwarding to keeping our relationship and growing our relationship with more communication. Our company is excited for the opportunity to take on more sites and have dedicated crew to service all the new sites. OI�R S�t_UTIQ[�f . r T j '1 TRADITIONAL SERVICE MODEL f NEW CUSTOMER EXPERIENCE MODEL I SITE MANAGER dedicated to i ) �i CUSTOMER �r� ensuring we deliver the w �;��� maintenance scope under contract, L seamlessly and efficiently. PROJECT MANAGER is your r a €1 dedicated point of contact for all .C- l PROJECT s„p Zpvcf & aFERtikX =^r specialized, longer-term projects, - rrFfi RufiQ MxxtiR 54FFPkr Iscs� providing skillful coordination of large enhancements and capital . o improvement plans. SERVICE & OPERATIONS SUPPORT 0�0 y :y ice"� '�° �u '" "" - m - ;- , (SOS) MANAGER is focused on your i t FIEti] PF'SCw+F! i ME ssrpPcrTF, a quick tum maintenance and repair .. ,�=•: requests. With one call to your SOS 'ra �� fig• y, - Manager, you'll receive an expeditious response and quick One Peron to catl for any hue- I Speckiwd experw- ! dispatch of a team to enact an - Risk of An& pont a icbae • Eked resporm and kwe resolubons - - Rsquces Accounl Manager to.Nwa o broad sk&W- j . AOL- lscrrr 51RGiura ftt c SoGM. i appropriate resolution. o i nts that You've spent a lot of time creating to-do lists for your landscape partner. Regular e h e e k p We're anxious to change that for you. We'll start with a Landscape Quality make missed details a Audit (LQA) to pin point your pain points, set goals and expectations, and thing of the past establish your communication preferences. Then, we'll create an operations map that ensures our teams have a plan to care for every element of your landscape. Finally in the event an issue does arise, our Service Operations & Support Manager is standing by to handle it for you swiftly. With three primary resources at your service, we can scale our team as needed, respond quickly to issues, and manage special projects with the dedicated focus and unique Sidilsets required. PROPOSAL FOR LANDSCAPE SERVICES BY Northwest Landscape Services We'll Support You ac :,ie:'i•:�.45';.!^�,�'.:e'Tr� J�-�'i_r-.1KA��'.'�.S{ri7G�'�-i'�.,_"� _-.� -... Henry Musgrove Branch Manager as mum efficiently, while ensuring we achieve the level of Gare you expect. The orgonUctl0rc Ch ort below reflects the structure we believe will best achieve your goals- tea.-�,-r-.�_..=�:.::.,.•;F.1 x.;53'* ,a' w y •sa _�.. ='_;,tij?�=_ y...� �i,.- yc: - <.•-_-... --• _i3u�i�.i_� �:�•: �r.:•:rti:.r'��e?aa:q�-�i:riw;- aSyr�,-.. Clty of Auburn Ella Surqu?st Service & Operational Support PROPOSAL FOR LANDSCAPE SERVICES BY Northwest Landscape Services 5 Meet Your Teem 21+ years in the landscape & arbor industry Elia Burquist ( Service & Operational Support Duties include: Serves as the communication liaison between clients, crews & managers for timely response for proposals & dispatch. She supports our Area Managers and administration for quicker response times. In addition to Area Manager support, she will work on specialized invoicing, emergency dispatch and changing or update paperwork. Rick Sartori I Vice President, Monarch Tree Services Certified ISA Arborist, Mauget Tree Injection, CTSP (Certified Treecare Safety Professional) & Aerial Rescue. Duties include: Oversee the entire Arbor division for Monarch Tree Services. Lead safety & training programs and perforin arbor assessments. PROPOSAL FOR LANDSCAPE SERVICES BY Northwest Landscape Services 7 ' PRS START PLAN "INC cont�tretl Training • Management will do a comprehensive review with all onsite personnel regarding the scope, specs, and various plant type maintenance ■ All personnel will have an orientation site specific to The Outlook Collection to cover site plan, safety, work zones, meet key personnel, and review customer expectations • Training for on-site personnel, which addresses site specific horticultural needs Site Production Plan Before beginning the job, we will map out the folfowing: • Vehicle staging areas ■ Areas for traffic mitigation • Break areas/facifities • A Seasonal Calendar ■ Rotation Map • Training teams on behavior protocol while on site • check in/check out requirements POST START RE AN INC{;UDES Once the job has started the 30 -60 -90 -day Communication Plan will include: • An introductory letter within the first 30 days from your Service Operations Support confirming all NLS numbers, Emails, and billing information. • A customer follow up around day 60 with the Branch Manager and Project Manager • A customer follow up around day 90 with the Branch Manager and Project Manager Arbor Assessment • Assessment will be completed in first 30 days fnventory and mapping of all trees ■ 3 year tree plan will be submitted, and annual plan discussed New Customer Survey Program After 6 months of service, you will receive an email requesting you rank your satisfaction with our service by answering 3 quick questions PROPOSAL FOR LANDSCAPE SERVICES BY Northwest Landscape Services 9 .. r Training that Ach,evQs Our froinino nroornm 6 c6A,,o,,4.d }o rv,00t t , e oecle: Quality Work and Fulfilled Ensure our teams have the skills, tools, and processes to meet our customers' Y landscape qualify and customer service expectations, and Team Members - Provide our team members with opportunities to grow their skills and build Fulfilling careers with us The program is comprehensive and immersive. We proactively train our teams when they first start and throughout the year, every year. Employee Engagement Managers, a dedicated position in every market we serve, are 100% focused on maintaining our local talent pool and offering training workshops of our Branches. We have 3 training areas of focus. 1. Onboarding and Basic Landscape Training Before a new team member sets foot on your property, we make sure they have the skills needed to do the job right, and the background on your property to ensure a smooth transition. All new crew members spend a full week on training before work officially starts. This includes introductions to the local team and leadership, training on the basics of landscaping, shadowing a team in the field, and a walkthrough of their role and responsibilities on your property. 2 Ongoing Training on Operational Improvements As an organization, we work with a mindset of continuous improvement. Whether we're innovating, introducing new technology, or sharing a best practice, our mandatory ongoing trainings bring all of our crew members up to speed. 3. NEXT Level Training for Career Advancement Retaining crew members (and their legacy knowledge on your property) in today's competitive labor market means providing opportunities other companies aren't. Our NEXT Level program empowers our team members to take control of their development, career path, and compensation. We offer a training track for crew members to complete at their own pace. As each level of training is complete, crew members can pursue opportunities to move to the next level in their career at Monarch. From entry-level to Crew Leader, this training program is designed to improve crew members' skills and performance so they can provide more value to customers and be compensated accordingly. PROPOSAL FOR LANDSCAPE SERVICES BY Northwest Landscape Services 11 EC Reduce noise from large w iF Safety Vest Ensure visibility while working in field Protect hands from harsh ptanl ... UNIFORM J PERSONAL; PROTECTION EQUIPMENT. 46 Hat Reduce sun exposure and keep debris out of face Steel toe boots r Protect shoes from equipment falling or hitting feet while working ?ty Googles V :e sun exposure and protect eyes lebrls Name Tag Use our no me tag or customer - provided name tag for identification All of our landscape professionals are required to wear personal protective equipment (PPE) while on the property. Your onsite team will be dressed in uniform daily consisting propel - our branded shirts, and jeans. PROPOSAL FOR LANDSCAPE SERVICES BY Northwest Landscape Services 13 SERVICES OVERVIEW _� Landscape Maintenance ' From plant health to turf care, enhancements and integrated pest management, we take a comprehensive approach to supporting your landscape maintenance needs. And thanks to our long-term perspective and strategic advice, we help make annual planning and budgeting a breeze. I >- Landscape Construction We provide construction services that maximize curb appeal while minimizing a ,xti cost of ownership. With extensive site work experience, plus broad capabilities and resources, we're able to construct landscapes of any size and complexity with speed and efficiency. Tree Care Our certified arborists ensure your trees are assets and not liabirities through maintenance programs that maintain proper canopy structure and good health. Our capabilities include all the services you'd need to keep your trees in top form, including tree inspections, technical pruning, deep root fertilization, and more. Public Infrastructure „x We offer a full line of outdoor maintenance services and hardscape refurbishments, to ensure your entire property looks as good as your landscape. Our capabilities include asphalt and concrete repairs and power washing, striping, outdoor lighting, graffiti removal, fence repair, and more. a Water Management F o A good water management plan can help 9 9 P p you save 30% or more of your water use each year, increase plant health, and reduce hardscape damage. Our licensed, certified irrigation technicians and water management experiments can make recommendations that are right for your property. r ;�Snow Management Winter storms needn't slow your business. Our full-service snow removal and ice management services efficiently restore safe passage to your property in an environmentally sound way. Our reliable, experienced team are able to quickly mobilize for any storm. PROPOSAL FOR LANDSCAPE SERVICES BY Northwest Landscape Services 15 �� COST O.F SERVICES Thank you for the opportunity to provide our proposal for landscape services. We appreciate the time you've spent with us to ensure we're clear on the scope and your expectations. Our team is eager and ready to start adding value to your property by delivering seasoned expertise, smart solutions, and excellent customer service as your landscape partner. Monthly Maintenance: $12,668 Annual Maintenance: $152,016 THIS AGREEMENT incorporates all the fen -ns and conditions width the parties intended to be included herein. All parties have read the Contract and fully understand the contents. CONTRACTOR MONARCH LANDSCAPING WA, LLC By — Ci.11ENT Client Client's Authorized Representative 37 38 PROPOSAL FOR LANDSCAPE SERVICES BY Northwest Landscape Services 29 Date _ Date 7 City of Aubum Sites .... .. . Monthly Pricing Annual Pricing 2 3 Aubum Way South and F Street (both sides of 9th 159. 1908 4 Harvey Road and K St NE 134 1608 5 Harvey Road and 14th St NE (NE Corner 118 1416 6 3rd and A St NW (Front of Post Office) 191 2292 7 4th and M St (SW, NW, E corners) ... ._... 309..... 8 _ . ..... _.._ _ ... ._ .. C Street SW 796 9552 9 DSt SE (Behind McDonalds) 364 4368 10 t St NE and 22nd St NE (Roundabout) 171 2052 S 1 21st St S£ and M St SE 89 1068 12 Auburn way South and 17th SE 206 2472. 13 A St SE (Laurel Hedge- entrances to rail yard) -- 647 X764 14 A St SE (Humane Society), 243 29161. 15 37th St SE (Mt Baker Middle School) .__.... .......... ..__ ......._. __.._ .._ 228 _. 2736 16 Lakeland Linear Park (Lakeland Hills Way- Eve rg een Way SE to_Lake Tapps Pkwy 628 ... ...7536 17 277th St W (SR 167 to AWN) 857 20,284 18 277th St E (AWN to N Street NE) 754 9048 19 (Auburn Way North and Auburn Way NE 30 4080 20 Auburn Way South (1st St SE, 2nd St SE, 3rd St SE) Middle Islands 197 2364 21 Auburn Way South (Railroad Trestle, Hwy 18 on/ off ramps) 212 2544 22 Auburn Way South- Center median between 7th St SE and 8th St SE 260 3320 23 R Street SE (Center median in front of Game Farm Park) 114 1368 24 A St NE (8th -15th St NE- behind Lowes) 450_ 5400 25 { 15th NE/ NW (2 center medians) 359 4308 26 _Street Lake Tapps Pkwy (Thomas Ave to Terrace Yew Drive 2062 24,744-1 27 Kennedy Ave Loop (Center median) 343 4116 28 SE 316th Pi and 115th Ave SE (TrafficCircle 55 660 29 Si 316th PI and 114th Ave SE (Traffic Circle 70 840 30 SE 304th St and 124th Ave (Traffic Circle) 137 1644, 31 SE 318th Way and 124th Ave SE (Rainier Ridge Entrance) 85 1020 32 West Valley Highway (Center median) 200 2400 33 15th St SW (Center median- Perimeter Road to Hwy 167 flyover ramp) 1089 13068 34 Auburn Way South (Mucldeshoot Wands- Mu_ckleshoot Bingo to Fr St SE) 471 5652 35 Howard Road (AWS to R St SE) 203 2436, 36 1 Auburn Way S and M Street SE .., 127 1524 37 38 PROPOSAL FOR LANDSCAPE SERVICES BY Northwest Landscape Services 29 Append'ix-F REFERENCES 5n6qualrnie Ridge ROA 7713 Center Blvd SE, Suite 250 Snoqualmie, WA 98065 Atny Atchison — Director 425-396-5430 x24 amy@rideeroa.com 1/1/2006 to Present $327,173.04 Annually TANOMA NATIONAL CEMETARY 18600 SE 240th St, Kent, WA 98042 James WA0jb_e, w. 385.212.4192 m.,801.696.7383 ame�1swatanabeentero rises.com 311 2017 to Present $457,942 Annually W&LGardens/Greenbridge Association 11215 5th Ave SW, Seattle WA 9814 Brandi McElfresh Redwood Communities 206-848-1026 brandi.mceifresh Ca) redwoodhousinS.com 2/1/18 -Present $156,000 Annually PROPOSAL FOR LANDSCAPE SERVICES BY Northwest Landscape Services 31 '•."_----�-'rf?T �. 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EXHIBIT B In consideration for the Provider's performance described in this agreement, the City agrees to pay the Provider the following amount: General Maintenance Total Per Year $12,668.00 per month (tax not included) $152,016.00 annually (tax not included) 1 !City of Auburn Sites Monthly Pricing Annual Pricing 2 3 !Aubum Way South and F Street (both sides of 9th 159 1908 4 I Harvey Road and K St NE 134 1608 5 Harvey Road and 14th St NE (NE Comer 118 1416 6 j 3rd and A St NW (Front of Post Office) 191 2292 7 14th and M St (SW, NW, E corners) 8 C Street SW 309 3708 9 D St SE (Behind McDonalds) 796 9552 10 1 St NE and 22nd St NE (Roundabout) 364 4368 11 121st St SE and M St SE 171 2052 12 Auburn Way South and 17th SE 89 1068 13 A St SE (Laurel Hedge- entrances to rail yard) 206 647 2472 7164 14 IA St SE (Humane Society) 15 37th St SE (Mt Baker Middle School) 243 2916 16 1 Lakeland Linear Park (Lakeland Hills Way- Evergreen Way SE to Lake Tapps Pkwy 228 628 2736 7536 17 277th St W (SR 167 to AWN) 857 10,284 18 i 277th St E (AWN to N Street NE) 754 9048 19 Auburn Way North and Auburn Way NE 20 ••Auburn Way South (1st St SE, 2nd St SE, 3rd St SE) Middle Islands 340 197 4080 2364 21 Auburn Way South (Railroad Trestle, Hwy 18 on/ off ramps) 212 2544 22 • Aubum Way South- Center median between 7th St SE and 8th St SE 260 3120 23 ; R Street SE (Center median in front of Game Farm Park) 114 1368 24 A St NE (8th -15th St NE- behind Lowes) 450 5400 25 ;15th Street NE/ NW (2 center medians) 359 4308 26l Lake Tapps Pkwy (Thomas Ave to Terrace View Drive 2062[ 24,7 27 ; Kennedy Ave Loop (Center median) 28 ISE 316th PI and 115th Ave SE (Traffic Circle 343 4116 29 i SE 316th P1 and 114th Ave SE (Traffic Circle 55 70 660 840 30 ; SE 304th St and 124th Ave (Traffic Circle) 137 1644 31 TSE 318th Way and 124th Ave SE (Rainier Ridge Entrance) 85 1020 32 West Valley Highway (Center median) 200 2400 33 ;15th St SW (Center median- Perimeter Road to Hwy 167 flyover ramp) 1089 13068 34 ;Auburn Way South (Muckieshoot Islands- Muckleshoot Bingo to Fir St SE) 471 5652 35 Howard Road (AWS to R St SE) 203 2436 36 IAuburn Way Sand M Street SE 127 1524 37 € 38 ' ;12,668 _ 352016'i Northwest Landscape Services June 6, 2022 17 EXHIBIT C A YYw.Dm 4mpwenmtul 4LJlabor & Indusnfesni.wn.ag�v Prevailing Wage Rates for Public Works Contracts W03 Northwest Landscape Services June 6, 2022 18 () Help for this pnge Printer Friendly Look lip Journey Level Rates Important Note about Rates: Choosin, correct worker classifications depends upon determinations published by L&1. Review our Determinations. Look up Pneyriling Wage rates with effective dazes as far back as Match 4. t998. Select County Select Trade dams satin Effective Date: 6'6,2022 Benefit Code Key for 6162022 Trade Landscape Maintenance +sbestos Abatement Workers ollermakers rick And Marble Masons Brick Mason ricklayers & Marble Masons wilding Service Employees abinet Makers (In Shop) reenters ment Masons fivers 8r Tenders Job Classification Wage Holiday Overtime Note -Risk Class Groundskeeper 517.87 - 1 --'LaborB industries iwzj& Wa c.� ]Prevailing Wage Rates for Public Works Contracts Northwest Landscape Services June 6, 2022 19 Help for this prlge Look Up Journey Level Rates Printer frirndh• impOrtant Note about Rates: Choosing correct worker classifications depends upon delv7ninariofts published by L& I. Review our Determinations. Look up Pnevsng Wage rams uith effective dazes w far back az March 4, 1995. Select County Effective Date: 616,2022 Benefit Code Key for 6!6/2022 Select Trade sbestos Abatement Workers Boilermakers Brick And Marble Masons Brick Mason Bricklayers & Marble Masons Building Service Employees Cabinet Makers {In Shop) Carpenters Cement Masons Divers & Tenders County Trade Job Classification Pyre Landscape Maintenance Groundskeeper Wage HolidayteOv�M $17.07 View