HomeMy WebLinkAbout02-13-2023 Study Session Agenda PacketCity Council Study Session Muni
Serv ices S FA
February 13, 2023 - 5:30 P M
City Hall Council Chambers
A GE NDA
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I .C A L L TO O R D E R
I I .P UB L I C PA RT I C I PAT I O N
A .P ublic P articipation
The A uburn City Council Study Session Meeting scheduled for Monday, February 13,
2023 at 5:30 p.m. will be held in person and virtually.
Virtual Participation L ink:
To view the meeting virtually please click the below link, or call into the meeting at the
phone number listed below. The link to the Virtual Meeting is:
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To listen to the meeting by phone or Zoom, please call the below number or click the
link:
Telephone: 253 205 0468
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B .Roll Call
I I I .A G E ND A MO D I F I C AT I O NS
I V.A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
A .PA C Update (Caillier) (20 Minutes)
B .E nd of Year Capital Projects Status Report (Gaub) (15 Minutes)
C.E ngineering Design Standards (Gaub) (10 Minutes)
V.A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Ordinance No. 6899 (T homas) (10 Minutes)
A n Ordinance establishing the local sales and use tax rate for local revitalization
financing for 2023
Page 1 of 108
B .Ordinance No. 6901 (Tate) (10 Minutes)
A n Ordinance for a site-specific rezone of one parcel from R-5, Residential Z one -
Five Dwelling Units per acre to I , I nstitutional
C.Ordinance No. 6903 (Gaub) (5 Minutes)
A n Ordinance amending Chapter 2.94 of the A uburn City Code (A C C) related to the
City’s Transportation Advisory B oard
D.Ordinance No. 6904 (Gaub) (5 Minutes)
A n Ordinance amending Chapter 12.12 of the Auburn City Code (A C C) relating to
P ublic S idewalk A reas to address A rtificial Turf
E .Resolution No. 5698 (Thomas) (10 Minutes)
A Resolution authorizing the transfer of funds for the purpose of making loans from the
general fund and/or the cumulative reserve fund to funds sustained by grants, fees, or
tax credits between February 2023 and February 2026
V I .MUNI C I PA L S E RV I C E S D I S C US S I O N I T E MS
A .Ordinance No. 6889 (Martinson) (10 Minutes)
A n Ordinance amending S ection 2.03.020 of the Auburn City Code (A C C) related to
the salary and employment benefits for the City Mayor position
B .Ordinance No. 6890 (Martinson) (10 Minutes)
A n Ordinance amending and repealing certain S ections within A rticles I I and I I I of
A uburn City Code (A C C) Chapter 2.63 related to vacation, leave and insurance
coverage for City employees, and adding new Sections to A C C Chapter 2.63 related
to employee leave
V I I .A D J O UR NME NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 2 of 108
AGENDA BILL APPROVAL FORM
Agenda Subject:
End of Year Capital Projects Status Report (Gaub) (15 Minutes)
Date:
February 6, 2023
Department:
Public Works
Attachments:
Capital Projects Status Report
Presentation
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
The purpose of this discussion is to inform the Council and Public of the overall status of the
City’s Capital Project program managed by the Engineering Services Division.
The Capital Project Group of Engineering Services is currently managing 31 projects, totaling
approximately $87 million in total project costs. Of these projects, 24 are in design and 7 are
under construction. Within the next month, 2 projects that are currently in design are expected
to enter the construction phase.
Rev iewed by Council Committees:
Councilmember:Brown Staff:Gaub
Meeting Date:February 13, 2023 Item Number:
Page 3 of 108
Project
Number Project Name & Description Current
Budget
Construction
Start
Construction
Finish
Project
Manager Recent Progress Design
Consultant Contractor
CP1916 Academy Pump Station 1
Replacement
This project demolishes and
replaces Pump Station 1,
repurposes Pump Station 2 into
a storage facility, replaces
backup power systems at the
site, and replaces/installs
underground water main to the
facility.
$4,288,439 QTR 2 (APR-
JUN)
21
QTR 1 (JAN-
MAR)
23
Jeffrey
Bender
Construction is nearly
complete with minor
corrections and work
remaining.
Carollo McClure &
Sons, Inc.
CP1927 Auburn Way N and 1st Street
NE Signal Replacement
This project will replace the
existing traffic signal at Auburn
Way North and 1st Street NE
with a new traffic signal per the
City of Auburn standards and
the Downtown standards. The
project also includes adding left
turn pocket on 1st Street NE and
flashing yellow arrows in all four
directions.
$1,606,514 QTR 3 (JUL-
SEP)
21
QTR 4 (OCT-
DEC)
22
Aleksey
Koshman
Construction is complete.
Project closeout is
underway.
N/A RW Scott
Construction
CP2121 Riverwalk Drive SE Non-
Motorized Improvements
In partnership with the MIT the
project will complete the
sidewalk gap along the east side
of Riverwalk Drive SE between
Auburn Way S and Howard
Road SE. The project also
include lighting and storm
improvements and an RRFB at
Howard Road.
$2,923,084
(Includes
State Grant
and MIT
Funds)
QTR 1 (JAN-
MAR)
23
QTR 3 (JUL-
SEP)
23
Aleksey
Koshman
Bids were opened on
January 31, 2023.
Apparent low bidder was
Reed Trucking and
Excavating Inc. City staff
is performing reference
checks and other
verifications to determine
if the apparent low bidder
meets the responsible
bidding criteria.
HDR TBD
Capital Project Status Report
Construction Projects
Public Works Department - Engineering General Services Division
Page: 1
Page 4 of 108
Project
Number Project Name & Description Current
Budget
Construction
Start
Construction
Finish
Project
Manager Recent Progress Design
Consultant Contractor
CP2003 2nd Street SE Preservation
Project
This project will reconstruct the
pavement on 2nd Street SE
between A Street SE and
Auburn Way S. The project will
also replace 450 feet of sewer
main, construct new curb ramps,
install new LED Street lighting,
replace curb & gutter as needed,
and upgrade drainage
infrastructure as needed.
$1,440,676
(Includes
State Grant
Funds)
QTR 2 (APR-
JUN)
22
QTR 1 (JAN-
MAR)
23
Seth
Wickstrom
Non-City utility
underground work and
new sidewalk work are
ongoing.
N/A Ceccanti,
Inc.
CP2010 2021 Sewer Repair and
Replacement Project
This project plans to replace a
total of approximately 2585 LF
of 8”-10” diameter sewer line at
9 separate sites and construct
10 spot repairs.
$2,400,000 QTR 2 (APR-
JUN)
21
QTR 1 (JAN-
MAR)
23
Matt Larson Construction is nearly
complete with minor
corrections and work
remaining.
N/A Nordvind
Company
CP2102 4th Street SE Preservation
This Project will replace
pavement and utilities on 4th
Street SE from Auburn Way
South to L Street SE. The
project will also include
replacement of City utilities,
removal of sidewalk
obstructions, replacement of
sidewalk and curb ramps as
needed to address ADA
requirements, street lighting,
and other improvements.
$6,760,496
(Includes
State Grant
Funds)
QTR 1 (JAN-
MAR)
22
QTR 1 (JAN-
MAR)
23
Jeffrey
Bender
The construction contract
has been suspended for
weather. Construction
work will resume in the
spring when the weather
is more advantageous for
applying pavement
markings.
HDR Reed
Excavating
and Trucking
Page: 2
Page 5 of 108
Project
Number Project Name & Description Current
Budget
Construction
Start
Construction
Finish
Project
Manager Recent Progress Design
Consultant Contractor
CP2119 Arterial Pedestrian and Bike
Safety Project
This project will improve
pedestrian safety and
accessibility by replacing curbs
ramps to meet ADA, installing
Rectangular Rapid Flashing
Beacon, infill gaps in the
sidewalk and storm
improvements.
$510,000
(Includes
State Grant
Funds)
QTR 2 (APR-
JUN)
22
QTR 1 (JAN-
MAR)
23
Aleksey
Koshman
Construction is complete.
Project closeout is
underway.
N/A CCT
Construction
Page: 3
Page 6 of 108
Project
Number Project Name & Description Current
Budget
Construction
Start
Construction
Finish
Project
Manager Recent Progress Design
Consultant Contractor
CP1603 Coal Creek Springs
Transmission Main Repair
The project will construct a
second, parallel transmission
pipeline over the White River
suspended from a new
pedestrian bridge, inspect the
existing steel transmission main
for possible leaks and repair the
leaks, if any.
$4,687,520 QTR 2 (APR-
JUN)
23
QTR 4 (OCT-
DEC)
23
Seth
Wickstrom
Design is complete and
the Consultant design
team is finalizing the
construction plans and
other contract
documents.
Environmental and land
use permitting process is
nearly complete.
Jacobs TBD
CP1622 Auburn Way South
Improvements - Hemlock St
SE to Poplar St SE
Roadway widening to create a
five-lane cross section with two
general purpose travel lanes in
each direction, and a two-way
center left-turn lane. A new
roundabout is proposed near the
Noble Court intersection to
support access to Chinook
Elementary School. Additionally,
curb and gutter, 10 foot
sidewalks, illumination, transit
stop improvements, storm water
improvements, water main
extension, and access
management (where feasible)
with accommodation for U-turns
are proposed.
$13,048,001
(Includes
Federal Grant
Funds)
QTR 2 (APR-
JUN)
24
QTR 3 (JUL-
SEP)
25
Jeffrey
Bender
Consultant design team
is working on the project
design. Design is 60%
complete.
Environmental permitting
is underway.
Property acquisition
process is underway.
Parametrix TBD
CP2207 10th St NW/A Street NW
Intersection Improvements
The project will construct a new
traffic signal at the intersection
in place of the existing stop
control on the 10th Street NW
approach.
$1,215,000 QTR 2 (APR-
JUN)
23
QTR 4 (OCT-
DEC)
23
Nahom
Kahsay
City design team is
working on the project
design. The design is
30% complete.
N/A TBD
Design Projects
Page: 4
Page 7 of 108
Project
Number Project Name & Description Current
Budget
Construction
Start
Construction
Finish
Project
Manager Recent Progress Design
Consultant Contractor
CP2211 49th Street NE (Auburn Way N
to D Street NE)
The project will complete the
buildout of 49th Street NE
between Auburn Way N and D
Street NE to complete the
roadway cross section. The
project will widen the roadway,
where required, to provide a
complete three lane section
matching the existing cross
section to the east of D Street
NE.
$1,027,000 QTR 1 (JAN-
MAR)
24
QTR 4 (OCT-
DEC)
24
Steven
Sturza
Consultant contract
negotiations are
underway.
N/A TBD
CP2018 S. 330th St and 46th Place S
Storm Improvements
Relocate existing storm system
located on private property, into
approximately 350 linear feet of
new 24-inch storm pipe within
the public right-of-way.
Improvements will include
replacing existing outfall
structure and connections of
private drainage pipes.
$689,051 QTR 3 (JUL-
SEP)
23
QTR 4 (OCT-
DEC)
23
Lauren Kirk Environmental permitting
process is underway.
N/A TBD
CP2009 Rainier Ridge Pump Station
This project will replace the
Rainier Ridge Sewer Pump
Station and its associated force
main (approximately 725 ft).
$4,850,109
TBD TBD
Nahom
Kahsay
Alternative analysis
completed. Consultant
design team is working
on the design.
Kennedy
Jenks
TBD
Page: 5
Page 8 of 108
Project
Number Project Name & Description Current
Budget
Construction
Start
Construction
Finish
Project
Manager Recent Progress Design
Consultant Contractor
CP2022 Garden Avenue Realignment
The project will create a new
east/west connection between
Garden Ave (102nd Ave SE)
and 104th Ave SE and remove
the existing Garden Ave
connection to 8th St NE and
replace it with a permanent cul-
de-sac. The project will also
demolish an existing building
and acquire the ROW needed
for the roadway. Utility
improvements include storm
drainage needed to support the
roadway surface; approx. 1500
ft of new/replaced watermain;
and approx. 220 ft of sewer line.
$1,685,000 QTR 2 (APR-
JUN)
23
QTR 2 (APR-
JUN)
24
Kim Truong City design team is
working on the project
design. The design is
30% complete.
Property acquisition
process is underway.
Environmental permitting
process is underway.
N/A TBD
CP2021 Well 4 Facility Improvements
The project includes a
comprehensive investigation and
evaluation of the well operation.
The consultant design team has
already determined that the soft
starter settings needed to be
adjusted for the generator to
function as designed and a new
VFD or generator are not
needed. The team has also
determined which aging
mechanical and electrical
components need to be
replaced. The remaining scope
of this project includes the
replacement of these aging
mechanical and electrical
components.
$1,207,791 QTR 4 (OCT-
DEC)
23
QTR 2 (APR-
JUN)
24
Nahom
Kahsay
The design consultant
contract has been
executed. Design is
underway.
Carollo TBD
Page: 6
Page 9 of 108
Project
Number Project Name & Description Current
Budget
Construction
Start
Construction
Finish
Project
Manager Recent Progress Design
Consultant Contractor
CP2110 Regional Growth Center
Access Improvements
The project would improve the
3rd Street NE/4th Street NE
intersections with Auburn Ave
and Auburn Way N. The project
will improve non-motorized
access and traffic operations
and circulation. The project adds
the northbound left-turn
movements and a
northbound/southbound
crosswalk at 3rd St/Auburn Ave,
and removes the split phase
operations at 4th St/Auburn Way
N.
$3,924,026
(Includes
Sound Transit
Funds)
QTR 3 (JUL-
SEP)
23
QTR 2 (APR-
JUN)
24
Seth
Wickstrom
Consultant design team
is working on the project
design. The design is
60% complete.
Property acquisition
process is underway.
TranspoGrou
p
TBD
CP2107 PW M&O Facility
Improvements Phase 1
This project will enclose the
existing 8 bay fleet covered
parking area by installing full
height mechanically operated
doors. This project will also
expand the existing PW M&O
main building for a new Central
Stores. The existing building will
be reconfigured to increase the
fleet maintenance area. To
accommodate the addition, an
existing 8" watermain will need
to be relocated and upsized
(12") to improve fire flow to the
building.
$2,200,000 QTR 3 (JUL-
SEP)
23
QTR 4 (OCT-
DEC)
23
Lauren Kirk The design consultant
contract has been
executed. Design is
underway.
Page & Beard
Architects
TBD
Page: 7
Page 10 of 108
Project
Number Project Name & Description Current
Budget
Construction
Start
Construction
Finish
Project
Manager Recent Progress Design
Consultant Contractor
CP2116 R Street SE/29th Street SE
Intersection Improvement
The project will make
intersection improvements at
29th St SE and R St SE and add
a second southbound lane, to
address level of service
deficiencies. The project will
include underground utility work,
as well as preservation of the
project limits, and installation of
street lighting.
$7,910,000 QTR 1 (JAN-
MAR)
24
QTR 4 (OCT-
DEC)
24
Kim Truong Preliminary design
concept is being
developed.
HDR TBD
CP2117 A Street SW Loop
The project will construct a new
one-way (eastbound) roadway
connection between A Street
SW/S Division Street and A
Street SE. The new intersection
with A Street SE will allow an
unsignalized right-turn
movement onto southbound A
Street SE, providing an
alternative to the intersection of
3rd Street SE and A Street SE,
which does not meet adopted
LOS standards.
$2,135,000
(Includes
Federal Grant
Funds)
QTR 3 (JUL-
SEP)
23
QTR 3 (JUL-
SEP)
24
Matt Larson Consultant design team
is working on the project
design. The design is
90% complete.
Property acquisition
process is underway.
Environmental and land
use permitting process is
underway.
Otak TBD
Page: 8
Page 11 of 108
Project
Number Project Name & Description Current
Budget
Construction
Start
Construction
Finish
Project
Manager Recent Progress Design
Consultant Contractor
CP2129 Auburn Way S (SR 164)
Southside Sidewalk
Construct approximately 1,700
feet of new sidewalk along the
south side of Auburn Way S
between Howard Road and the
existing sidewalk that begins to
the west of the intersection with
Muckleshoot Plaza. The project
will also install a rectangular
rapid flashing beacon (RRFB)
where Auburn Way S intersects
Howard Rd (near Frugal's
Restaurant).
$845,000
(Includes
State Grant
and MIT
Funds)
QTR 1 (JAN-
MAR)
23
QTR 4 (OCT-
DEC)
23
Seth
Wickstrom
Design is complete and
the City design team is
finalizing the construction
plans and other contract
documents.
Design approval process
with WSDOT is
underway.
N/A TBD
CP2123 C Street SW Preservation
This Project will grind and
overlay C Street SW between W
Main Street and the GSA signal
(approximately 2,000 feet to the
south of 15th Street SW). As
part of the project, non-ADA
compliant curb ramps and
pedestrian push buttons will be
upgraded, and c-curbing and
vehicle detection loops will be
replaced as needed. There are
also, water, storm and sewer
improvements along a portion of
C St SW.
$3,751,884
(Includes
Federal Grant
Funds)
QTR 1 (JAN-
MAR)
24
QTR 3 (JUL-
SEP)
24
Kim Truong City design team is
working on the project
design. The design is
60% complete.
Federal environmental
permitting process is
complete.
N/A TBD
Page: 9
Page 12 of 108
Project
Number Project Name & Description Current
Budget
Construction
Start
Construction
Finish
Project
Manager Recent Progress Design
Consultant Contractor
CP2201 Airport T-Hangar Upgrades
Remove and replace the electric
role up canvas doors on the J
Hangar row at the Auburn
Municipal Airport. Enclose at
least 1 row of the 4 existing
“open” hangars (E through H
Hangar rows) by installing
partition walls and manual
sliding doors. One additional row
of the 4 existing “open” hangars
rows will also be enclosed if the
budget allows.
$1,000,000 QTR 3 (JUL-
SEP)
23
QTR 4 (OCT-
DEC)
23
Seth
Wickstrom
Consultant design team
is working on the project
design. The design is
30% complete.
KPFF TBD
CP2125 D Street SE and 23rd Street
SE Storm Improvements
Project
The purpose of this project is to
eliminate localized flooding and
make better use of available
capacity in the 21st St SE
Regional Infiltration Storm Pond
by extending and connecting
existing storm drainage
infrastructure in the area south
of 21st St SE at D Street SE and
at K Street SE.
$5,672,000
(Includes
Federal Grant
Funds)
QTR 3 (JUL-
SEP)
23
QTR 2 (APR-
JUN)
24
Lauren Kirk Consultant design team
is working the project
design. The design is
30% complete.
Consor TBD
Page: 10
Page 13 of 108
Project
Number Project Name & Description Current
Budget
Construction
Start
Construction
Finish
Project
Manager Recent Progress Design
Consultant Contractor
CP2213 Runway and Taxiway
Improvements and RSA
Grading
Rehabilitate the runway and
taxiway pavement, upgrade
taxiway lighting to LED, update
lights on the side of the runway
that provide guidance to pilots
during decent, extend the safety
area at the south end of the
runway by regrading a small
portion of the King County Park
& Ride, and survey of existing
facilities for the Airport
Geographic Information System
(AGIS) phase.
$4,881,196
(Includes
Federal &
State Grant
Funds)
QTR 2 (APR-
JUN)
23
QTR 3 (JUL-
SEP)
23
Seth
Wickstrom
Design is complete and
the Consultant design
team is finalizing the
construction plans and
other contract
documents.
Environmental permitting
process is completed.
Land use permitting
process is underway.
Century West TBD
CP2101 2023 Local Streets
Preservation
The project will design and
construct the following: full-
depth pavement replacement,
grind/overlay, and utility
improvements.
$2,864,866
(Includes
Federal Grant
Funds)
QTR 1 (JAN-
MAR)
24
QTR 4 (OCT-
DEC)
24
Aleksey
Koshman
Design survey is
complete. Consultant
selection process is
underway.
TBD TBD
CP2231 Lake Tapps
Pkwy/SumnerTapps Hwy E
Preservation
The project will grind and
overlay the Lake Tapps
Parkway/Sumner-Tapps
Highway E corridor from the
intersection of Lake Tapps
Parkway with Lakeland Hills
Way to the intersection of
Sumner-Tapps Highway E with
16th Street E (the Auburn City
limit).
$1,479,356
(Includes
Federal Grant
Funds)
QTR 1 (JAN-
MAR)
24
QTR 4 (OCT-
DEC)
24
Nahom
Kahsay
Design survey is
complete. City design
team is working on the
project design.
Federal environmental
permitting process is
complete.
N/A TBD
Page: 11
Page 14 of 108
Project
Number Project Name & Description Current
Budget
Construction
Start
Construction
Finish
Project
Manager Recent Progress Design
Consultant Contractor
CP2219 Reservoirs 4 and 8 Seismic
Retrofits
This project will install 4 seismic
control valves at 4 of City of
Auburn's reservoir sites.
Furthermore, the air vents for 3
of the reservoirs will be
retrofitted or replaced.
$1,700,950
(Includes
State Grant
Funds)
QTR 1 (JAN-
MAR)
24
QTR 3 (JUL-
SEP)
24
Aleksey
Koshman
Consultant selection
process is underway.
TBD TBD
CP2234 Marchini Meadows Pond
Upgrades
Remove root intrusions on
neighbors property and build 10'
max. height wall to provide
maintainable slopes in the pond.
$800,000 QTR 3 (JUL-
SEP)
23
QTR 4 (OCT-
DEC)
23
Steven
Sturza
Project design process
was initiated in December
2022 and is underway.
N/A TBD
CP2233 2023 Arterial Preservation
Project
The scope of work for this
project involves replacing
concrete pavement panels on
8th Street NE to correct settled
and fractured pavement,
installing additional concrete
pavement panels to replace an
existing asphalt patch, and
limited curb and gutter
replacement. Additionally, the
project will implement
maintenance of various arterial
and collector streets by sealing
newly formed cracks with
bituminous crack sealing
compound to prolong the life of
the pavement and prevent water
infiltration.
$378,000 QTR 2 (APR-
JUN)
23
QTR 3 (JUL-
SEP)
23
Samim
Qayoomi
Project design process
was initiated in
Decemeber 2022 and is
underway.
NA NA
Page: 12
Page 15 of 108
Project
Number Project Name & Description Current
Budget
Construction
Start
Construction
Finish
Project
Manager Recent Progress Design
Consultant Contractor
CP1821 S. 277th St Wetland Mitigation
Rehabilitation
This project will address the loss
of planting at the South 277th
Street Corridor Stream and
Buffer Mitigation Site, due to
summer drought conditions and
lack of irrigation. The work
includes providing supplemental
temporary irrigation, replanting
native plants in sparsely
vegetated areas, removing and
disposing of invasive species,
removing competing weeds,
replenishing wood chip mulch,
and replacing missing wooden
split-rail fence rails due to
vandalism.
$148,000 QTR 2 (APR-
JUN)
23
QTR 3 (JUL-
SEP)
23
Samim
Qayoomi
Project design process
was initiated in January
2023 and is underway.
N/A TBD
MS2214 2023 CDBG Sidewalk
Improvement
ADA sidewalk improvements
along 5th Street NE between A
Street NE and B Street NE.
$250,000
(Includes
Federal/HUD
Grant Funds)
QTR 3 (JUL-
SEP)
23
QTR 4 (OCT-
DEC)
23
Lauren Kirk City design team is
working on the project
design. The design is
30% complete.
N/A TBD
Page: 13
Page 16 of 108
A U B U R N
V A L U E S
S E R V I C E
E N V I R O N M E N T
E C O N O M Y
C H A R A C T E R
S U S TA I N A B I L I T Y
W E L L N E S S
C E L E B R A T I O N
ENGINEERING SERVICES
2022 END OF YEAR CAPITAL
PROJECT STATUS REPORT
UPDATE
MATT LARSON AND JEFF BENDER
CITY COUNCIL STUDY SESSION
FEBRUARY 13, 2023
Public Works Department
Engineering Services Airport Services Maintenance & Operations Services
Page 17 of 108
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Preserved and/or reconstructed approximately 7.5 lanes miles of
pavement
Installed nearly 9,000 linear feet of sidewalk
Upgraded 11 curb ramps to meet Americans with Disabilities Act (ADA)
requirements
Enhanced two Pedestrian Crossings by installing Rectangular Rapid
Flashing Beacons (RRFBs)
Installed one school zone flashing beacon system
CAPITAL PROJECTS – 2022 STATS
Page 18 of 108
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Replaced over 16,500 linear feet of water main and appurtenances
Replaced 68 deduct water meters with irrigation meters
Completed the replacement of a water pump station facility
Replaced nearly 6,700 linear feet of stormwater conveyance pipe
Replaced over 4,000 linear feet of sanitary sewer pipe
CAPITAL PROJECTS – 2022 STATS CONTINUED
Page 19 of 108
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
ACADEMY PUMP STATION 1 REPLACEMENT (CP1916)
- Page 1 of 13 in CPS Report
- Full pump station replacement
- Operational testing is complete
- Pump station is online
- Construction is nearing completion
Page 20 of 108
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
2 ND STREET SE PRESERVATION (CP2003)
- Page 2 of 13 in CPS Report
- Underground utilities, roadway reconstruction,
and lighting improvements are complete
- 3
rd party utilities are completing their work
before final restoration work can be completed
Page 21 of 108
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
4 TH STREET SE PRESERVATION (CP2102)
- Page 2 of 13 in CPS Report
- Roadway Preservation and Reconstruction
- 1,700 LF of Water Improvements
- 880 LF of Sewer Improvements
- Replace Sections of Sidewalk to meet ADA
- Street Lighting Improvements
Page 22 of 108
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Capital Project Status
Report Monthly Email
Quarterly Council
Update
City Website:
Interactive Capital Projects
Mapping Tool
https://www.auburnwa.gov/city_hall/public_wor
ks/capital_projects
STAYING INFORMED
Page 23 of 108
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
STAYING INFORMED CONTINUED
City Website:
Interactive
Traffic
Advisory
Mapping Tool
https://www.auburnwa.
gov/cms/one.aspx?page
Id=12523071
Page 24 of 108
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
CAPITAL PROJECTS – CURRENT STATUS
31 Active Capital Projects (Approximate total project value $87 million)
24 in Design Phase (Approximate total project value $68 million)
7 in Construction Phase (Approximate total project value $19 million)
Page 25 of 108
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
COAL CREEK SPRINGS TRANSMISSION MAIN
REPLACEMENT (CP1603)
- Page 4 of 13 in CPS Report
- Replaces the existing 100-year-old water main
- New utility & pedestrian bridge over the White River
- Pedestrian connection between Game Farm Park
and Game Farm Wilderness Park
- Construction in 2023
Page 26 of 108
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
A STREET LOOP (CP2117)
- Page 8 of 13 in CPS Report
- New one-way (eastbound) roadway connection between A
Street SW/S Division Street and A Street SE.
- Construction in 2023
Page 27 of 108
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
RUNWAY AND TAXIWAY IMPROVEMENTS AND RSA
GRADING (CP2213)
- Page 11 of 13 in CPS Report
- Upgrades the taxiway and runway lighting
- Extends the runway safety area at the south end
- Preservation of the existing runway and taxiway pavement
- Construction in 2023
Page 28 of 108
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
QUESTIONS?
Page 29 of 108
AGENDA BILL APPROVAL FORM
Agenda Subject:
Engineering Design Standards (Gaub) (10 Minutes)
Date:
February 6, 2023
Department:
Public Works
Attachments:
Presentation
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Per Chapter 12.04 of the Auburn City Code (ACC), all public work construction contracts of
the City and work within the public right of way must conform to the City’s Engineering Design
Standards (EDS). The EDS are developed, published, and periodically updated by the City
Engineer as allowed by code.
Updates to the EDS are scheduled to be published in February 2023. Per ACC 12.04.010
the City Engineer will consult with City Council regarding changes to EDS that are “policy
issues or [have] broad citywide implications”. The proposed 2023 changes to requirements
associated with the following standards will be discussed: downtown sidewalk design
standards (specifically street tree grates) and landscape strips (specifically artificial turf).
Currently, the City EDS require street tree grates in the Downtown Urban Center zone. The
standard includes grates with the intention of providing a decorative area around the trees that
can also be part of the pedestrian pathway. The City has found that the grates tend to get
pushed out of place by the street trees or by other activities. The grates also make it difficult
to maintain the area around the base of the tree to keep it clear of weeds and tree “suckers”.
In some cases, grates are damaged by vandalism or vehicles and require replacement. At
some locations where grates have become an issue and there is an adequate pedestrian
pathway adjacent to the tree well area, the City has installed bark mulch instead of replacing
the grate. The bark mulch provides good aesthetics and is relatively easy to maintain and
replace. The City Engineer intends to update the EDS to require bark mulch around street
trees instead of tree grates in the Downtown Urban Center zone except where a tree grate is
needed to provide an adequate pedestrian pathway.
Currently, the City EDS prohibit artificial turf within landscape strips. This prohibition was
established several years ago when common types of artificial turf were not desirable due to
poor aesthetics, lack of permeability, environmental concerns, lack of durability, maintenance
and repair issues. Today, artificial turf is commonly available that looks very similar to natural
Page 30 of 108
lawn, is permeable, is environmentally friendly, and is durable. Additionally, artificial turf has
become much more common and there are many landscape companies and others who are
able to maintain, repair, and replace the turf as needed. The City Engineer intends to update
the EDS to allow artificial turf in landscape strips with conditions and requirements. Updates to
the Auburn City Code to address maintenance and repair responsibility of artificial turf will also
be proposed with Ordinance 6904.
Rev iewed by Council Committees:
Councilmember:Brown Staff:Gaub
Meeting Date:February 13, 2023 Item Number:
Page 31 of 108
AUBURN
VALUES
S E R V I C E
ENVIRONMENT
E C O N O M Y
C H A R A C T E R
SUSTAINABILITY
W E L L N E S S
C E L E B R AT I O N
ENGINEERING SERVICES
2023 ENGINEERING
DESIGN STANDARDS
UPDATE
JACOB SWEETING
FEBRUARY 13, 2023
Page 32 of 108
ENGINEERING STANDARDS OVERVIEW
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
City Code 12.04.020 requires City street and utilit y facilities
and other facilities constructed in the City right-of-way to
comply with the City’s Engineering Design and Const ruction
Standards
The Standards include multiple parts:
Construction Standards
WSDOT Standard Plans
WSDOT Standard Specifications
City Specifications and Details
Design Standards
Engineering Design Standards Manual
Surface Water Management Manual (SWMM)
WAC – Highway Access Management
Page 33 of 108
Developed and Published by the City Engineer
Per ACC 12.04.010 City Engineer will consult with t he City
Council regarding changes to design standards that are
“policy issues or [have] broad citywide implication s”.
Minor design standard changes and corrections are n ot
typically discussed with City Council.
DESIGN STANDARDS MANUAL
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Page 34 of 108
DOWNTOWN STREET TREES
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Page 35 of 108
DOWNTOWN STREET TREES
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Page 36 of 108
DOWNTOWN STREET TREES
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Page 37 of 108
SIDEWALK LANDSCAPE STRIPS
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Page 38 of 108
SIDEWALK LANDSCAPE STRIPS
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Page 39 of 108
COUNCIL FEEDBACK
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
NEXT STEPS:
Ordinance 6904 – Modifies Sidewalk Code to Address A rtificial Turf
Design Standards Updated and Published
Page 40 of 108
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6899 (Thomas) (10 Minutes)
Date:
February 3, 2023
Department:
Finance
Attachments:
Ordinance 6899 LRF Sales Tax Credit
Budget Impact:
Budget Impact 2023:
$250,000
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Ordinance No. 6899 levies a 0.0157% sales tax credit against the state sales tax f or local
revitalization financing. S B 5045 authorizing the tax credit was passed by the state legislature
during the 2009 regular session. The intent of the legislation was to provide financial
assistance to cities to assist with financing public improvements in an identified revitalization
area to promote community and economic development. The City first applied for the use of
local revitalization f inancing on August 11, 2009 and the Department of R evenue approved
the C ity’s application on September 16, 2009, authorizing up to $250,000 per year f or the
local revitalization program (Promenade capital improvements).
In 2010, the City issued $7.24 million in bonds for the purpose of funding capital
improvements for the Promenade. In October 2020, the City refunded the remaining portion
of these bonds by issuing LTGO Bonds. The balance of the 2020 bonds at the end of 2022
was $3.69 million, and have a December 1, 2034 maturity date. Funds from REET2 funds,
combined with EDA grants and interest earnings, are used to pay the annual debt service
costs of the local revitalization project. The tax credit is available to the City for up to 25
years. 2022 will be the fourteenth year that the City has asked the State for the tax credit. As
provided by the state, in order for the City to continue receiving the tax credit, the City must
request this each year by ordinance.
Based upon historical taxable retail sales, the above rate of 0.0157% is estimated to generate
$250,000 f or local revitalization funding during the S tate’s fiscal year, J uly 1, 2023 to J une 30,
2024.
Rev iewed by Council Committees:
Councilmember:Baldwin Staff:Thomas
Item Number:
Page 41 of 108
Meeting Date:February 13, 2023
Page 42 of 108
------------------------------
Ordinance No. 6899
February 2, 2023
Page 1 of 2
ORDINANCE NO. 6899
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, ESTABLISHING
THE LOCAL SALES AND USE TAX RATE FOR
LOCAL REVITALIZATION FINANCING FOR 2023
WHEREAS, The City of Auburn (“City”) enacted Ordinance No. 6301 on
April 19, 2010, which established a local sales and use tax as provided for in
Section 39.14.510 of the Revised Code of Washington (“RCW”); and,
WHEREAS, this tax is imposed in order to pay the debt service on Local
Revitalization Financing bonds in accordance with Chapter 39.104 RCW; and,
WHEREAS, Chapter 39.104 RCW provides that the City shall, from time to
time, adjust the tax rate so that it is set at the rate reasonably necessary to receive
the state contribution over 10 months, in accordance with RCW 82.14.510(3); and
WHEREAS, the Local Sales and Use Tax Rate is set at a rate to generate
approximately $250,000 between July 1, 2023 through June 30, 2024, for Local
Revitalization Financing.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. The sales and use tax rate initially established in Section 3.2
of Ordinance No. 6301, and most recently amended by Ordinance No. 6 849, is
hereby amended to 0.0157%, effective July 1, 2023.
Section 2. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Page 43 of 108
------------------------------
Ordinance No. 6899
February 2, 2023
Page 2 of 2
Section 3. Severability. The provisions of this ordinance are declared
to be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the remainder
of this ordinance, or the validity of its application to other persons or circumstances.
Section 4. Effective date. This Ordinance will take effect and be in force
five days from and after its passage, approval, and publication as provided by law.
INTRODUCED:
PASSED: ________________________
APPROVED: _____________________
________________________________
NANCY BACKUS, MAYOR
ATTEST:
___________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
__________________________
Kendra Comeau, City Attorney
Published: _________________
Page 44 of 108
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6901 (Tate) (10 Minutes)
Date:
February 7, 2023
Department:
Community Development
Attachments:
Draft Ordinance No. 6901
Exhibit A- Hearing Examiner Recommendation of
Green River College Site-Specific Rezone
Green River College Rezone PowerPoint
Presentation
Site Vicinity Map
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Zoning map change (Rezone) of an approximately 1.71 acre / 74,488 square foot (sf)
developed parcel from “R-5, Residential Zone – Five Dwelling Units per Acre” to the “I,
Institutional zone”. Green River College (GRC) has determined that the existing building will
offer more benefit to the college by changing the use of the facility from a daycare to offices
for College Human Resources staff and a continuing education facility for the professors and
instructors of GRC. The rezone will allow a “college/university/public use” in the existing
facility.
On January 18, 2023 the Hearing Examiner held a public hearing, and on January 23, 2023
issued a written recommendation to City Council that the Green River College site-specific rezone
be adopted with one condition. No public comments were received during the public comment
period.
Schedule Ordinance No. 6901 for City Council Action on February 21, 2023.
Rev iewed by Council Committees:
Councilmember:Brown Staff:Tate
Meeting Date:February 13, 2023 Item Number:
Page 45 of 108
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Ordinance No. 6901
February 2, 2023
Page 1 of 3
ORDINANCE NO. 6901
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, FOR A SITE-SPECIFIC REZONE
OF ONE PARCEL FROM R-5, RESIDENTIAL ZONE - FIVE
DWELLING UNITS PER ACRE TO I, INSTITUTIONAL.
WHEREAS, the property was annexed to the City of Auburn in 2007 under the Lea
Hill Annexation by Ordinance No. 6121 with a Comprehensive Plan designation
established “Institutional” at the time of annexation; and
WHEREAS, Ordinance No. 6121 established the zoning of the property as R-5
Residential – Five Dwelling Units per Acre at the time of annexation; and
WHEREAS, Connor Davidge, of SSW Architecture, Applicant’s Representative, on
behalf of Green River College submitted a site-specific rezone application on November
18, 2022 for King County Parcel No. 0921059229; and
WHEREAS, the project is exempt from SEPA review in accordance with WAC 197-
11-800(6)(c); and
WHEREAS, after proper notice published in the City’s official newspaper at least
ten (10) days prior to the date of public hearing, the City of Auburn Hearing Examiner
conducted a public hearing, heard public testimony, and took evidence and exhibits into
consideration; and
WHEREAS, on January 23, 2023 the City of Auburn Hearing Examiner
recommended approval of the site-specific rezone application with one condition, and
made and entered Findings of Fact and Conclusions of Law based thereon in support of
that recommendation, as set forth in the Findings of Fact, Conclusions of Law and
Recommendation of the Hearing Examiner attached hereto, marked as Exhibit “A” and
Page 46 of 108
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Ordinance No. 6901
February 2, 2023
Page 2 of 3
incorporated herein by this reference; and
WHEREAS, the City Council concurs with the Findings of Fact and Conclusions of
Law of the Hearing Examiner; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Adoption of the Hearing Examiner’s Findings of Fact and
Conclusions of Law. The City Council adopts the Findings of Fact and Conclusions of
Law based thereon, made and entered by the Hearing Examiner in support of the
recommendation to the City Council, as set forth in the “Findings of Fact, Conclusions of
Law and Recommendation for the Green River College Rezone, City File Number REZ22-
0001, dated January 23, 2023”, attached hereto, marked as Exhibit “A”.
Section 2. Approval. The City Council adopts and approves the request to
change the zoning of King County Parcel No. 0921059229 from R-5, Residential – Five
Dwelling Units per Acre to I, Institutional.
Section 3. Constitutionality or Invalidity. If any section, subsection clause
or phase of this Ordinance is for any reason held to be invalid or unconstitutional such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this Ordinance, as it is being hereby expressly declared that this
Ordinance and each section, subsection, sentence, clause and phrase hereof would have
been prepared, proposed, adopted and approved and ratified irrespective of the fact that
any one or more section, subsection, sentence, clause or phrase be declared invalid or
unconstitutional.
Section 5. Recordation. Upon the passage, approval and publication of this
Page 47 of 108
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Ordinance No. 6901
February 2, 2023
Page 3 of 3
Ordinance as provided by law, the City Clerk of the City of Auburn shall cause this
Ordinance to be recorded in the office of the King County Auditor’s Division.
Section 6. Implementation. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation.
Section 7. Effective Date. This ordinance shall take effect and be in force
five (5) days from and after its passage, approval, and publication, as provided by law.
INTRODUCED:
PASSED:
APPROVED:
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST:
Shawn Campbell, City Clerk
APPROVED AS TO FORM:
Kendra Comeau, City Attorney
Published:
Page 48 of 108
Rezone p. 1 Findings, Conclusions and Recommendation
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BEFORE THE HEARING EXAMINER FOR THE CITY OF AUBURN
Phil Olbrechts, Hearing Examiner
RE: Green River College
Rezone
REZ22-0001
FINDINGS OF FACT, CONCLUSIONS
OF LAW AND RECOMMENDATION.
INTRODUCTION
Green River College has requested a rezone to reclassify approximately 1.71 acres
from R-5 (Residential 5 dwelling units per acre) to I (Institutional) at 31715 124th
Avenue. As discussed in the Conclusions of Law below, the City Council is arguably
legally mandated to approve the rezone because the proposed I zoning district is the
only appropriate implementing zone of the underlying Institutional comprehensive
plan map designation. Beyond that, the rezone serves public health, safety and
welfare by enhancing the ability of Green River College to provide educational
services at nominal or no adverse impact to the surrounding community. The rezone
site is currently occupied by a vacated 5,950 square foot daycare center. The College
intends to convert the use of that building to administrative support services and
continuing education for its instructors.
ORAL TESTIMONY
Diana Reed, Auburn City Planner, summarized the staff report. The hearing
examiner inquired about worst case uses such as sports fields authorized by the
rezone should the rezone be approved. Ms. Reed acknowledged that uses such as
sports fields could be authorized without a conditional use permit if the rezone were
approved, but emphasized that the Applicant has permit applications on file to just
use the property for administrative support and instructor continuing education.
Jeff Dixon, planning services manager, noted that the project site is only 1.7 acres in
size, so that limits the type of uses that could be conceivably added to the site. The
site is also surrounded to the north and west by a city park that has sports fields,
recreational equipment and picnic areas.
Page 49 of 108
Rezone p. 2 Findings, Conclusions and Recommendation
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Steve Starling, on behalf of GRC, in response to examiner questions noted that the
existing daycare building has been vacant for more than two years.
EXHIBITS
Exhibits 1-5 listed at page 7 of the January 4, 2023 staff report were admitted into the
record during the January 18, 2023 public hearing. The staff’s PowerPoint
presentation was admitted as Exhibit 6 after close of the hearing upon agreement of
all hearing participants (City and Applicant).
FINDINGS OF FACT
Procedural:
1. Applicant. The applicant on behalf of Green River College is Connor
Davidge, Architectural Designer, SSW Architects, 901 Fifth Avenue, Ste. 3100,
Seattle, WA 98164.
2. Hearing. The Hearing Examiner conducted a hearing on the application at
5:30 p.m. at Auburn City Hall in the Council Chambers on January 18, 2023.
Substantive:
3. Site/Proposal Description. Green River College (GRC) has requested a
rezone to reclassify approximately 1.71 acres from R-5 (Residential 5 dwelling units
per acre) to I (Institutional) at 31715 124th Avenue. The project site has an existing
5,950 square foot wood frame building constructed in 1998. The subject property
is rectangular in shape, approximately 264 ft. in width (east to west) and 280 ft. in
length (north to south). It is relatively flat and has no critical areas.
GRC seeks to change the use of the rezone site from a daycare to office space for
Human Resources staff and to continuing education space for the professors and
instructors of GRC. The facility is not intended to be used as classrooms for students
attending GRC. The rezone will allow a “college/university/public use” in the
existing facility. Other uses allowed within the I (Institutional) zoning district that
could potentially be proposed are included in ACC 18.35.030 Table of Uses.
However, GRC has already submitted an Administrative Use permit application
(ADM22-0003) to change the use of the existing building into the intended offices
and faculty continuing education facility.
Access is from two points to the east of the building, both off 124th Avenue SE. The
frontage is improved with a sidewalk leading to a large parking area served by GRC
on the parcel directly south that contains the Trades & Technology buildings for the
campus. The subject site shows 19 parking spaces with two ADA compliant spaces.
Page 50 of 108
Rezone p. 3 Findings, Conclusions and Recommendation
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4. Characteristics of the Area. The subject property is located directly north
of the Green River College Trades & Technology building and the central campus,
east and south of a city park, and west of a single-family residential neighborhood
5. Adverse Impacts. No adverse impacts are anticipated from the proposal.
The intended change in use is limited to college administrative staff and instructors.
This type of use in such a small building will likely not make any material difference
in terms of impacts to neighbors than the previous daycare use, although that use has
been vacated for more than two years.
It must be recognized that approval of the rezone without conditions does not bind
GRC to its anticipated administrative/continuing education use. GRC would have the
legal right at any point in the future to add any use authorized in the Institutional
zoning district, such as scholastic sports fields, none of which apparently requires a
conditional use permit. However, as pointed out by Mr. Dixon, the project site is
only 1.7 acres in size and is bounded to the north and west by a city park and to the
south by the Green River College Trades & Technology Building. Any “worst-case”
uses authorized in the I district for such a small parcel would likely be very limited in
intensity. The only residences that could be affected by use of the project site are
residences located across 124 Ave SE, which appears to be a four-lane road. The
project site also has no critical (environmentally sensitive) areas. For all these
reasons, the proposed rezone is not found to create any significant adverse impacts to
the surrounding community or to the environment.
CONCLUSIONS OF LAW
Procedural:
1. Authority of Hearing Examiner. ACC 18.68.030(A)(1) grants the Hearing
Examiner with the authority to review and make a recommendation on rezone
requests to the City Council.
Substantive:
2. Zoning Designation. The property is currently zoned R-5 Residential.
3. Case Law Review Criteria and Application. As with many local
jurisdictions, the Auburn City Code does not include any criteria for rezone
applications. Washington appellate courts have imposed some rezone criteria. Those
courts require that the proponents of a rezone establish that conditions have
substantially changed since the original zoning and that the rezone must bear a
substantial relationship to the public health, safety, morals or welfare. See Ahmann-
Yamane, LLC v. Tabler, 105 Wn. App. 103, 111 (2001). If a rezone implements the
Page 51 of 108
Rezone p. 4 Findings, Conclusions and Recommendation
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Comprehensive Plan, a showing that a change of circumstances has occurred is not
required. Id. at 112.
No change of circumstances is required for approval of the rezone because the rezone
implements the comprehensive plan. The current comprehensive plan map
designation for the subject parcel is Institutional. The only appropriate implementing
zone for the Institutional comprehensive plan designation is the I zone1. Given that
RCW 36.70A.120 requires the City to “…perform its activities…in conformity with
its comprehensive plan…,” the City Council is arguably legally mandated to approve
the rezone.
The public health, safety and welfare criterion is easily met. As determined in
Finding of Fact No. 5, the proposal will not create any significant adverse impacts.
The proposal also furthers public health, safety and welfare by implementing the
following comprehensive plan policies as outlined in the staff report:
• LU-89: The primary purpose of this designation is to address public needs while
taking advantages of synergies with the adjacent areas where they are sited.
Staff Analysis: The proposed rezone which allows the future change of use of the
subject property supports this policy by enhancing the level of expertise of
professors and instructors at Green River College by providing a Teaching and
Learning center for them. The use will make an existing building a better
resource for Green River College.
• LU-90: Innovative strategies to integrate the uses and sites into the areas where
they are sited is encouraged. These strategies should maximize use of the site
while minimizing fiscal impacts to adjacent areas.
Staff Analysis: The proposed rezone which allows the proposed change of use
supports this policy. The existing building is proposed to have interior renovations
and exterior landscaping upgrades. In addition, a walking path from the existing
building is proposed to create a more walkable environment to the campus on
the parcels to the south. The impacts to adjacent areas are expected to be less
than the former use of a daycare center with numerous drop-offs.
RECOMMENDATION
The Hearing Examiner recommends approval of REZ22-0001 subject to the
following staff recommended condition:
1 The City’s comprehensive plan, p. LU-14, identifies the implementing zone for the I
comprehensive plan map designation as I and “Landing Field.” The 1.7-acre parcel
cannot be reasonably used for any authorized “Landing Field” use as that zoning
designation is limited to the City’s municipal airport and surrounding areas.
Page 52 of 108
Rezone p. 5 Findings, Conclusions and Recommendation
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The application submitted under ADM22-0003 for an administrative use permit
to authorize the change of use to the existing building on the subject parcel may
only be issued after the end of the appeal period for rezone, REZ22-0001.
Dated this 23rd2 day of January, 2023.
________________________________
Phil Olbrechts,
City of Auburn Hearing Examiner
2 This recommendation was originally issued on January 18, 2023. However, after
issuance the parties agreed upon admission of Exhibit 6 and this recommendation was
then revised to reflect that addition in addition to some other minor grammatical
revisions.
Page 53 of 108
AUBURN
VALUES
S E R V I C E
ENVIRONMENT
E C O N O M Y
C H A R A C T E R
SUSTAINABILITY
W E L L N E S S
C E L E B R AT I O N
REZ22-0001
GREEN RIVER COLLEGE
SITE-SPECIFIC REZONE
CITY COUNCIL
STUDY SESSION
DINAH REED– SENIOR PLANNER
FEBRUARY 13, 2023
Department of Community Development
Planning Building Development Engineering Permit Center
Sustainability Community Services ● Code Enforcement
Page 54 of 108
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
REZ22-0001 GREEN RIVER COLLEGE
LOCATION OF SITE
Application submitted on
November 18, 2022
Rezone a 1.7-acre parcel
from R-5, Residential -
Five Dwelling Units per
Acre to I, Institutional
Location -- 31715 124th
Avenue SE, Auburn –
Located directly north of
the Green River College
Trades & Technology
building and main
campus to the south
Green River College
Page 55 of 108
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
REZ22-0001 GREEN RIVER COLLEGE
EXISTING BUILDING ON SITE
Green River College (GRC)
proposes to repurpose an
existing building that was used
as childcare facility for the
college, to offices for Human
Resources staff & to create a
continuing education facility for
the professors and instructors
of GRC
The current zoning of R-5
Residential does not allow the
use of “college/
university/public use”
Page 56 of 108
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
REZ22-0001 GREEN RIVER COLLEGE
REZONE APPROVAL CRITERIA
In accordance with ACC 18.68.040
(A) The rezone implements the
policies of the comprehensive plan;
or
Staff Analysis – the Comprehensive
Plan designation of the site is
“Institutional”, and rezoning the
parcel to the I, Institutional zoning
district will implement the
Comprehensive Plan designation.
(C) The rezone bears a substantial
relationship to the public health,
safety, or welfare.
Staff Analysis – The rezone will not
have an adverse impact on the
surrounding area.
Page 57 of 108
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
REZ22-0001 GREEN RIVER COLLEGE
REZONE MAP AMENDMENT
Page 58 of 108
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
REZ22-0001 GREEN RIVER COLLEGE
HEARING EXAMINER RECOMMENDATION
An open record public hearing was held on January 18,
2023 & on January 23, 2023, the Hearing Examiner
issued a written recommendation of approval with
one condition.
The condition of approval is related to the sequencing
of city approvals.
Based upon the Hearing Examiner’s recommendation of
approval, staff seeks to schedule Ordinance No. 6901
for City Council action at the regular meeting on
February 21, 2023.
Page 59 of 108
Vicinity Map
Subject Property
Page 60 of 108
Proposed Rezone Map
EXISTING ZONING OF SUBJECT PARCEL – R-5 RESIDENTIAL
Legend
R-5 Residential
Institutional
PROPOSED ZONING OF SUBJECT PARCEL – INSTITUTIONAL
R-5 Residential zoning SUBJECT PROPERTY
GREEN RIVER COLLEGE
R-5 Residential zoning
Institutional
zoning
SUBJECT PROPERTY
Institutional
zoning
GREEN RIVER COLLEGE
Page 61 of 108
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6903 (Gaub) (5 Minutes)
Date:
February 7, 2023
Department:
Public Works
Attachments:
Presentation
Ordinance No. 6903
Exhibit A
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
The Transportation Advisory Board (TAB) is composed of 15 volunteers from the Auburn
community to represent transportation users, who act as the liaison between the City and the
community and provide feedback and recommendations to City staff and the City Council on
transportation related topics.
Board members are appointed by the Mayor and Confirmed by Council. Board meetings take
place 4 times a year, typically once every 3 months, unless an additional special meeting is
warranted.
The City code related to the TAB was last updated in 2015. Some code sections have
become outdated and require updating to match current procedures and practices.
Additionally language is being proposed to support the City’s diversity, equity, and inclusion
(DEI) goals.
The proposed code update was discussed and refined with the help of TAB members.
Rev iewed by Council Committees:
Councilmember:Brown Staff:Gaub
Meeting Date:February 13, 2023 Item Number:
Page 62 of 108
Page 63 of 108
Page 64 of 108
Page 65 of 108
Page 66 of 108
Page 67 of 108
--------------------------------
Ordinance No. 6903
February 7, 2023
Page 1 of 2 Rev. 2019
ORDINANCE NO. 6903
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING CHAPTER 2.94 OF
THE AUBURN CITY CODE RELATED TO THE CITY’S
TRANSPORTATION ADVISORY BOARD
WHEREAS, among its other functions, the City’s Public Works Department
evaluates and addresses transportation-related issues within the City;
WHEREAS, to assist the Department and City staff with this function, the City
has enacted Chapter 2.94 of the Auburn City Code (ACC);
WHEREAS, this Code chapter creates a City Transportation Advisory Board
(TAB) to advise the mayor, city council, and city staff regarding public transportation
issues within the City, and establishes the appointment and composition of TAB
membership, the general operations of the TAB, and the role of the TAB within the City;
WHEREAS, a review of ACC 2.94 reveals that language within the Chapter should
be amended: (1) to ensure a full representation of the Auburn community on the TAB; (2)
to promote the City’s diversity, equity and inclusion (DEI) goals in TAB role and
membership; (3) to clarify the TAB’s role in transportation issues affecting the City; and
(4) to generally update the Chapter’s language for clarity and precision.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment of City Code. Chapter 2.94 of the Auburn City Code
is hereby amended to read as set forth in Exhibit A to this Ordinance.
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Page 68 of 108
--------------------------------
Ordinance No. 6903
February 7, 2023
Page 2 of 2 Rev. 2019
Section 3. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section, or portion of this ordinance, or the invalidity of the application of it to any person
or circumstance, will not affect the validity of the remainder of this ordinance, or the validity
of its application to other persons or circumstances.
Section 4. Effective date. This Ordinance will take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
Published: ____________________
Page 69 of 108
EXHIBIT A—ORD. 6903
2.94.030 Appointment.
Membership on the board is intended to represent diverse community interests and
backgrounds a broad cross section of the community. The board shall consist of 15
mMembers and shall be comprised of:
A. One representative from the Auburn school district.
B. One representative from Green River College.
C. One representative from the Auburn Area Chamber of Commerce.
D. One representative from the Auburn Downtown AssociationDowntown Auburn
Cooperative.
E. One representative from the Muckleshoot Indian Tribe.
F. One high School student representative.
G. Minimum of one, but no more than two, representatives of each of the following:
- Local business(s)
- Cyclists
- Senior (55+) residents
- Persons living with disabilities
- Transit users
H. Minimum of one, but no more than three, other transportation users who reside
within the City of Auburn.
F. Two local business representatives.
G. One bicycling community representative.
H. One high school student representative.
I. One senior citizen representative.
J. Three citizens at large selected to maximize geographical representation.
K. One Americans with Disabilities Act (ADA) accessibility advocacy group
representative.
L. One transit users group representative.
Page 70 of 108
Organization and school representatives shall be initially recommended to the mayor by
the organizations and school district; provided, that a high school student representative
does not need to be recommended by the school district and may apply on their own.
In its application process, the City will seek to achieve diverse Board representation to
reflect the diversity of the Auburn community.
2.94.050 Officers – Meetings.
A. ABiannually, the board members shall elect a chairperson and vice -chairperson
from among the members of the board who shall serve for twoa one-year terms. The
board shall meet at least one time per quarter and as needed to perform the duties of
the board and to fulfill the role of being an advisory body to the city council.
B. It shall be the duty of the chairperson to preside over all meetings of the board. The
vice-chairperson shall preside at all meetings where the chairperson is absent. Minutes
shall be kept and meeting agendas prepared in coordination between members of the
board and staff members. A majority of the members of the committee shall constitute a
quorum for the transaction of business, and a majority vote of those present shall be
necessary to make recommendation motions to the city council.
C. All board meetings shall be staffed by the community development and public works
department.
D. All board meetings shall be conducted in accordance with Robert’s Rules of Order
or any other meeting procedures or guidelines authorized by the city of Auburn.
2.94.060 Role of the board.
The board is a community advisory-only body that serves as the community’s voice and
reviews, discusses and advises on transportation-related projects and programs as
requested by the mayor, city council and/or city staff. The board shall may provide input
in the following key areas:
A. Review and advise the mayor and city council on the city’s six-year Ttransportation
Iimprovement Pprogram (TIP).
B. Review and advise the mayor and city council on short-term and long-term
strategies and approaches for prioritization and funding for street maintenance and
preservation.the ADA Transition Plan for Facilities in the Public ROW.
C. Review and advise the mayor and city council on updates to the city’s
Ccomprehensive Ttransportation Pplan.
Page 71 of 108
D. Review and advise the mayor, community development and public works director
and city engineer on program approaches and funding options and alternatives for the
city’s local Save Our Streets (SOS) program.
E. Review and advise the mayor, community development and public works director,
city engineer and the assistant director for maintenance and operations on program
approaches and funding options and alternatives for the city’s arterial streets
preservation program.
F. Review and advise the community development and public works director and city
engineer on the city’s functional street classification system.
G. Review and advise the mayor and city council on planning, funding and
implementation efforts and programs for increased walkability throughout the city.
HD. Review and advise the mayor, and city council, and city staff on public transit
issues affecting the city.
IE. Review and advise the mayor, city council and city staff on transportation issues
affecting all people, including persons with disabilities, the aging community and
elementary, middle and high school students underserved and under-represented
communities.
JF. Review and advise and city staff on transportation issues affecting non-motorized
road users. in the development, implementation and ongoing monitoring and updating of
a citywide pedestrian and bicycle master plan.
KG. Assist city staff, mayor and city council in promoting public awareness and
education on a broad range of transportation issues.
LH. Represent the Transportation user group that they were appointed to represent by
providing input that reflects the concerns, visions, and ideas of each group and gather
input from other users within the group to share with the board. Act as ambassadors to
residents and businesses on transportation-related issues and opportunities.
2.94.080 Annual reports of progress.
The board chairperson and/or vice-chairperson shall annuallyAn annual report shall be
provided to the city council a report on progress made in carrying out the board’s
responsibilities. Additional reports may be submitted when deemed appropriate by the
board or when requested by the city council.
Page 72 of 108
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6904 (Gaub) (5 Minutes)
Date:
February 6, 2023
Department:
Public Works
Attachments:
Ordinance No. 6904
Exhibit A
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Chapter 12.12 of the Auburn City Code provides for improvement and maintenance
responsibilities related to sidewalk areas along either side of any street. Sidewalk areas
include the landscaped areas that, in many cases, lie between the curb and the sidewalk, and
are referred to as landscape strips. The current provisions of Chapter 12.12 ACC do not
address artificial turf within landscape strips. Ordinance 6904 includes revisions to Chapter
12.12 ACC to address maintenance, repair, and replacement responsibilities associated with
artificial turf. Following presentation and recommendations to the City Council, the City
Engineer also intends to revise the Engineering Design Standards to allow artificial turf within
landscape strips.
Rev iewed by Council Committees:
Councilmember:Brown Staff:Gaub
Meeting Date:February 13, 2023 Item Number:
Page 73 of 108
Ordinance No. 6904
January 30, 2023
Page 1
ORDINANCE NO. 6904
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING CHAPTER 12.12 OF
THE CITY CODE RELATING TO PUBLIC SIDEWALK
AREAS TO ADDRESS ARTIFICIAL TURF
WHEREAS, Chapter 12.12 of the Auburn City Code provides for improvement and
maintenance responsibilities related to the area of the sidewalk along either side of any
street within the City, including landscape strips; and
WHEREAS, the current provisions of Chapter 12.12 ACC do not address artificial
turf within landscape strips; and
WHEREAS, revisions of Chapter 12.12 ACC to address maintenance, repair, and
replacement responsibilities are necessary to address artificial turf.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to City Code. Chapter 12.12 of the Auburn City Code
is amended to read as shown on Exhibit A.
Section 2. Implementation. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directions of this
legislation.
Section 3. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section or portion of this ordinance, or the invalidity of the application thereof to any
person or circumstance shall not affect the validity of the remainder of this ordinance, or
the validity of its application to other persons or circumstances.
Page 74 of 108
Ordinance No. 6904
January 30, 2023
Page 2
Section 4. Effective Date. This Ordinance shall take effect and be in force five
days from and after its passage, approval and publication as provided by law.
INTRODUCED: ________________________
PASSED: _____________________________
APPROVED: __________________________
CITY OF AUBURN
_____________________________________
NANCY BACKUS, MAYOR
ATTEST:
________________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
________________________________
Kendra Comeau, City Attorney
Published: _______________________
Page 75 of 108
Ordinance 6904 Exhibit A
Chapter 12.12
PUBLIC SIDEWALKS
12.12.232 Maintenance responsibility.
The maintenance of the area of the sidewalk along either side of any street shall be the duty, burden and
expense of the abutting property owner. Maintenance shall include removal of debris, moss, snow and ice,
cleaning of sidewalks, maintenance of vegetation, including but not limited to maintenance of vegetation
consistent with sight distance and vegetation clearances in accordance with any other city code, and
maintaining barriers or fences along the sidewalk where the sidewalk is elevated more than two feet above the
abutting property. Artificial turf in the sidewalk, as defined by ACC 12.02.020(B), shall be the responsibility
of the abutting property owner to maintain. Artificial turf shall be maintained in a condition free of holes, tears,
bulging, rippling and rough edges. (Ord. 6672 § 1, 2018.)
12.12.234 Repair and replacement responsibility.
The repair and/or replacement of sidewalk including the repair and/or replacement of artificial turf, as defined
by this sectionChapter 12.12 ACC, shall be the responsibility of the abutting property owner unless determined
otherwise by the city engineer. If a property owner believes the damaged sidewalk and/or sidewalk needing
replacement is/are the city’s or someone else’s responsibility, the property owner must notify the city engineer
in writing with sufficient documentation of the cause of the damage and justification of why the repair and/or
replacement should not be considered the responsibility of the abutting property owner.
Damage caused to the sidewalk by vegetation located on private property, lack of regular maintenance by the
abutting property owner, or damage that is in any way caused by the abutting property owner shall be the
responsibility of the private property owner to repair subject to Chapter 12.66 ACC. (Ord. 6672 § 1, 2018.)
Unless an emergency situation exists as determined by the City, the City or other permitted entity will seek to
provide notice to the abutting property owner prior to conducting work that may impact the artificial turf a
minimum of 3 business days in advance of the work and request that the property owner remove, at their own
expense, the artificial turf prior to the commencement of the work. If the property owner does not remove the
artificial turf within the timeframe requested, the City or other permitted entity may remove the artificial turf
and place it on the abutting property. The City or other permitted entity conducting the work is not responsible
for damage to the artificial turf and is not responsible for resetting the turf. The abutting property owner shall
reset the removed artificial turf or restore the impacted sidewalk area per City Engineering Design Standards
within 3 business days of receiving notice of the completion of any work performed in the landscape strip.
Page 76 of 108
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5698 (Thomas) (10 Minutes)
Date:
February 6, 2023
Department:
Finance
Attachments:
Res olution 5698 Interfund Loan Authorization
Budget Impact:
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
City financial management policies, which are approved as part of the Biennial Budget,
provide for issuance of interfund loans with approval from Council. Interfund loans provide
operational flexibility to cover authorized expenditures, such as when the City is awaiting
reimbursement of expenses from a grant.
Council approval of Resolution No. 5698 will authorize the City’s Finance Department to
prepare an interfund loan, if and when it may be needed. Many of the City's funds are solely
supported by grants, fees, or tax credits and sometimes there is a delay in getting costs
reimbursed timely. In the event a fund needs additional cash flow, due to the timing of
reimbursements, this resolution will allow the Finance Department to initiate an unbudgeted
transfer from the General Fund and/or the Cumulative Reserve Fund to the fund requiring
temporary cash flow support. These transfers will only be allowed in the event:
1. The fund requiring funding is supported by grants, fees, or tax credits and is awaiting
reimbursement from these funding sources; and
2. The authority is limited to $2.5 million per fund;
3. The transferred money will be immediately returned to the General Fund and/or Cumulative
Reserve fund once the reimbursement has been received.
Council authorization is requested to enable the aforementioned flexibility in managing the
City’s short-term funding needs. This resolution is an extension of Resolution 5498 which
expires February 2023. Like the previous legislation, this resolution is effective for 3 years
through February 2026, at which time its authority will lapse.
Rev iewed by Council Committees:
Councilmember:Baldwin Staff:Thomas
Page 77 of 108
Meeting Date:February 13, 2023 Item Number:
Page 78 of 108
------------------------------
Resolution No. 5698
January 17, 2023
Page 1 of 3
RESOLUTION NO. 5698
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE TRANSFER OF
FUNDS FOR THE PURPOSE OF MAKING LOANS FROM THE
GENERAL FUND AND/OR THE CUMULATIVE RESERVE FUND
TO FUNDS SUSTAINED BY GRANTS, FEES, OR TAX CREDITS
BETWEEN FEBRUARY 2023 AND FEBRUARY 2026
WHEREAS, there may be insufficient funds available from time to time
during the period February 2023 to February 2026 in a fund or funds supported
by grants, fees, and/or tax credits to cover authorized expenditures prior to
reimbursement from federal, state and local grant monies, which have been
approved for allocation to the City and for which contracts have been executed ,
or the collection of user fees, or the receipt of tax credits f rom the State of
Washington; and
WHEREAS, the General Fund and/or the Cumulative Reserve Fund
contain sufficient funds for the transfer funds in an amount not to exceed
TWO MILLION FIVE HUNDRED THOUSAND AND NO/100 DOLLARS
($2,500,000.00) for the purpose of making loans to cover authorized
expenditures in funds sustained by grants, fees, or tax credits; and
WHEREAS, in the event a loan is made from the General Fund (Fund
No. 001) and/or the Cumulative Reserve Fund (Fund No. 122) to a fund
sustained by a grant, fee or tax credits, the loan shall be interest free.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES AS FOLLOWS:
Page 79 of 108
------------------------------
Resolution No. 5698
January 17, 2023
Page 2 of 3
Section 1. Purpose. During the time period February 2023 to
February 2026, the Finance Director is authorized to transfer f unds from the
General Fund and/or the Cumulative Reserve fund to a fund sustained by
grants, fees, or tax credits, for the purpose of making an interest free loan to the
fund when there are insufficient funds available in the fund to cover authorized
expenditures while the City waits for federal, state and local grant monies which
have been approved for allocation to the City and for which contracts have been
executed, or for the collection of user fees, or for the receipt of tax credits. Any
transfer of funds for this purpose shall be in an amount not to exceed TWO
MILLION FIVE HUNDRED THOUSAND AND NO/100 DOLLARS
($2,500,000.00) per fund per year.
Section 2. Implementation. The Mayor is authorized to implement
those administrative procedures as may be necessary to carry out the
directions of this legislation.
Section 3. Effective date. This Resolution will take effect and be in full force
on passage and signatures.
Dated and Signed: ___________________
NANCY BACKUS, MAYOR
Page 80 of 108
------------------------------
Resolution No. 5698
January 17, 2023
Page 3 of 3
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
Page 81 of 108
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6889 (Martinson) (10 Minutes)
Date:
February 7, 2023
Department:
Human Resources
Attachments:
Ordinance 6889
RCW 35.21.015
Selections
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Sets forth the current practices of setting the City Mayor’s salary and moves the Mayor's leave
provisions from other sections of City Code to the section that applies specifically to the
Mayor.
Human Resources and Risk Management is updating sections of the City Code to reflect current
practices and procedures.
Rev iewed by Council Committees:
Councilmember:Jeyaraj Staff:Martinson
Meeting Date:February 13, 2023 Item Number:
Page 82 of 108
--------------------------------
Ordinance No. 6889
November 22, 2022
Page 1 of 2
ORDINANCE NO. 6889
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING SECTION 2.03.020
OF THE AUBURN CITY CODE (ACC) RELATED TO THE
SALARY AND EMPLOYMENT BENEFITS FOR THE CITY
MAYOR POSITION
WHEREAS, ACC 2.03.020 sets forth the manner in which the City Mayor’s salary
is established;
WHEREAS, the language in that ACC section no longer matches current City
policy or practices related to establishing the Mayor’s salary;
WHEREAS, vacation and sick leave provisions specific to the Mayor are located
elsewhere in the City Code and should be moved into this section to consolidate the salary
and benefits code provisions that apply specifically to the Mayor; and
WHEREAS, other language within ACC 2.03.020 should be updated for clarity and
precision.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment of City Code section. Auburn City Code sections
2.03.020 is hereby amended to read as set forth as follows:
ACC 2.03.020 Mayor’s Ssalary and leave benefits.
A. Salary. The City Mayor’s salary for the office of the mayor shall be
established by the City’s Independent Salary Commission in accordance
with ACC Chapter 2.08. on an annual basis through the adoption of the
yearly budget ordinance.
B. Leave benefits. The Mayor shall be entitled to accrue the leave
benefits available to other City employees set forth in City policy, except
that due to the demands and responsibilities of the position, the Mayor’s
vacation leave accrual shall be unlimited, and the Mayor shall be
Page 83 of 108
--------------------------------
Ordinance No. 6889
November 22, 2022
Page 2 of 2
authorized to receive payment for any unused accrued sick leave upon
leaving office.
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 3. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section, or portion of this ordinance, or the invalidity of the application of it to any person
or circumstance, will not affect the validity of the remainder of this ordinance, or the validity
of its application to other persons or circumstances.
Section 4. Effective date. This Ordinance will take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
Published: ____________________
Page 84 of 108
RCW 35.21.015 Salary commissions. (1) Salaries for elected
officials of towns and cities may be set by salary commissions
established in accordance with city charter or by ordinance and in
conformity with this section.
(2) The members of such commissions shall be appointed in
accordance with the provisions of a city charter, or as specified in
this subsection:
(a) Shall be appointed by the mayor with approval of the city
council;
(b) May not be appointed to more than two terms;
(c) May only be removed during their terms of office for cause of
incapacity, incompetence, neglect of duty, or malfeasance in office or
for a disqualifying change of residence; and
(d) May not include any officer, official, or employee of the
city or town or any of their immediate family members. "Immediate
family member" as used in this subsection means the parents, spouse,
siblings, children, or dependent relatives of the officer, official,
or employee, whether or not living in the household of the officer,
official, or employee.
(3) Any change in salary shall be filed by the commission with
the city clerk and shall become effective and incorporated into the
city or town budget without further action of the city council or
salary commission.
(4) Salary increases established by the commission shall be
effective as to all city or town elected officials, regardless of
their terms of office.
(5) Salary decreases established by the commission shall become
effective as to incumbent city or town elected officials at the
commencement of their next subsequent terms of office.
(6) Salary increases and decreases shall be subject to referendum
petition by the people of the town or city in the same manner as a
city ordinance upon filing of such petition with the city clerk within
thirty days after filing of the salary schedule. In the event of the
filing of a valid referendum petition, the salary increase or decrease
shall not go into effect until approved by vote of the people.
(7) Referendum measures under this section shall be submitted to
the voters of the city or town at the next following general or
municipal election occurring thirty days or more after the petition is
filed, and shall be otherwise governed by the provisions of the state
Constitution, or city charter, or laws generally applicable to
referendum measures.
(8) The action fixing the salary by a commission established in
conformity with this section shall supersede any other provision of
state statute or city or town ordinance related to municipal budgets
or to the fixing of salaries.
(9) Salaries for mayors and councilmembers established under an
ordinance or charter provision in existence on July 22, 2001, that
substantially complies with this section shall remain in effect unless
and until changed in accordance with such charter provision or
ordinance. [2001 c 73 § 4.]
Findings—Intent—2001 c 73: "The legislature hereby finds and
declares that:
(1) Article XXX, section 1 of the state Constitution permits
midterm salary increases for municipal officers who do not fix their
own compensation;
RCW (10/5/2022 10:11 AM)[ 1 ]Page 85 of 108
(2) The Washington citizens' commission on salaries for elected
officials established pursuant to Article XXVIII, section 1 of the
state Constitution with voter approval has assured that the
compensation for state and county elected officials will be fair and
certain, while minimizing the dangers of midterm salary increases
being used to influence those officers in the performance of their
duties;
(3) The same public benefits of independent salary commissions
should be extended to the setting of compensation of municipal elected
officers; and
(4) This act is intended to clarify the intent of the legislature
that existing state law authorizes:
(a) The establishment of independent salary commissions to set
the salaries of city or town elected officials, county commissioners,
and county councilmembers; and
(b) The authority of the voters of such cities, towns, and
counties to review commission decisions to increase or decrease such
salaries by means of referendum." [2001 c 73 § 1.]
Severability—2001 c 73: "If any provision of this act or its
application to any person or circumstance is held invalid, the
remainder of the act or the application of the provision to other
persons or circumstances is not affected." [2001 c 73 § 6.]
RCW (10/5/2022 10:11 AM)[ 2 ]Page 86 of 108
Your Selections | Auburn City Code Page 1 of 5
The Auburn City Code is current through Ordinance 6878, passed July 18, 2022.
2.08.010 Commission established.
A salary commission is hereby established pursuant to RCW 35.21.015, hereinafter referred to as the city of
Auburn independent salary commission. (Ord. 6681 § 1, 2018; Ord. 6504 § 1, 2014.)
2.08.020 Purpose.
The purpose of the independent salary commission shall be to review and establish the salaries of the members
of the city council and the mayor. For the purposes hereof, the salary authority of the independent salary
commission shall include all compensation that may be paid to or received by council members and the mayor,
whether or not it is identified as salary. Also, for the purposes hereof, the salaries identified by the independent
salary commission shall be uniform among the same category or class of elected officials. This provision,
however, does not prevent or preclude the independent salary commission from providing for a different salary
for the council member selected as the deputy mayor of the city. Rather, the independent salary commission
would be entitled to consider the additional duties of the deputy mayor in setting salaries for that position. (Ord.
6681 § 1, 2018; Ord. 6504 § 1, 2014.)
2.08.030 Membership.
A. The independent salary commission shall consist of five members who shall be registered voters and
residents of the city of Auburn, appointed by the mayor and confirmed by the city council; provided, that no
person shall be appointed to a position on the independent salary commission unless that person has completed
and submitted to the city an application for appointment to citizen boards, commissions and committees, on the
form provided by the city.
B. The members of the independent salary commission shall serve without compensation.
C. Each member of the independent salary commission shall serve a term of four years, except that the first
five commission members shall be appointed for different terms, as follows: one member to serve for a period
of one year, one member to serve for a period of two years, one member to serve for a period of three years,
and two members to serve for a period of four years. The mayor, with the approval/confirmation of the city
council, may appoint alternate independent salary commission members as the need arises. Prior to the
expiration of the terms of office of any members of the independent salary commission, the mayor shall
reappoint or appoint, subject to approval/confirmation by the city council, returning or new members to fill the
expiring terms on the independent salary commission.
D. No member may be appointed to more than two terms on the independent salary commission, whether or
not those terms are held consecutively.
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Your Selections | Auburn City Code Page 2 of 5
The Auburn City Code is current through Ordinance 6878, passed July 18, 2022.
E. If, for any reason, a vacancy occurs during the term of an independent salary commission member, the
mayor shall appoint, with the approval/confirmation of the city council, a new member to fill the unexpired
term of that member.
F. The mayor and city council may remove an independent salary commission member at any time for cause
of incapacity, incompetence, neglect of duty, or malfeasance in office, or for a disqualifying change of
residence, or for three consecutive unexcused absences of regularly scheduled meetings of the independent
salary commission.
G. All members of the independent salary commission shall serve until their successors are duly appointed by
the mayor and confirmed by the city council. (Ord. 6681 § 1, 2018; Ord. 6649 § 1, 2017; Ord. 6504 § 1, 2014.)
2.08.040 Qualifications.
A. No person shall be appointed to serve as a member or alternate member of the independent salary
commission unless that person is a citizen of the United States, a resident of the city for at least one year
immediately preceding such appointment, and an elector of the county in which the member resides.
B. No city officer, official or employee of the city or an immediate family member of a city officer, official or
employee may serve on the commission. “Immediate family member,” as used in this section, means the
parents, spouse, siblings, children, or dependent relatives of the officer, official, or employee, whether or not
living in the household of the officer, official or employee. (Ord. 6681 § 1, 2018; Ord. 6504 § 1, 2014.)
2.08.050 Operation.
A. The independent salary commission shall elect a chair and vice chair from among its voting members.
Other than for those members initially appointed for a one-year term, such officers shall hold office for two
years. The independent salary commission may from time to time establish and publish rules of procedure for
the efficient and fair conduct of its business, consistent with state law and city ordinance.
B. The mayor shall appoint appropriate staff to assist the independent salary commission in preparation of its
reports and records, and conducting its meetings, as may be necessary for the proper operation of the
commission.
C. The meetings of the independent salary commission shall be subject to the Open Public Meetings Act
pursuant to Chapter 42.30 RCW.
D. The independent salary commission, with the assistance of appointed staff, shall keep a written record of
its proceedings, which shall be a public record all in accordance with state law.
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Your Selections | Auburn City Code Page 3 of 5
The Auburn City Code is current through Ordinance 6878, passed July 18, 2022.
E. The independent salary commission shall have the authority to raise and lower salaries of the city council
and the mayor. A city council or mayoral salary increase or decrease shall occur only if three members of the
commission vote in favor of the increase or decrease. Three members of the commission shall constitute a
quorum, and the votes of such quorum shall be sufficient for the decision of all matters and the transaction of
all business to be decided or transacted by the independent salary commission.
F. The independent salary commission shall meet at least once each year to consider whether or not to review
and/or adjust existing salaries for the city council and the mayor. The initial meeting of the independent salary
commission shall take place within 30 days after the initial members of the independent salary commission
have been appointed and confirmed. Thereafter, the initial annual meeting of the independent salary
commission shall occur no later than April 30th, in any given year.
G. Prior to a vote of the independent salary commission to raise or lower salaries, residents of the city shall
have an opportunity to comment or submit comments in writing. An opportunity for comments shall be
conducted in a manner that is consistent with the procedure used at regularly scheduled meetings of the city
council for public comment.
H. Prior to a vote of the independent salary commission to raise or lower salaries, the commission may
request, from the mayor or designee, additional financial information and other relevant data, other than that
information provided in subsection I of this section, including but not limited to information related to the
various duties, assignments, responsibilities, obligations and meetings of city council members.
I. The mayor or designee shall provide the independent salary commission with, and the commission shall
consider, information regarding salaries paid to members of city councils and mayors from comparable cities.
Such comparable cities shall be comprised of cities having a population of at least 25,000 and located in King,
Pierce or Snohomish County, and, for the purposes of the mayor, comparable cities shall be cities organized
and operating under the mayor-council plan of government, pursuant to Chapter 35A.12 RCW or RCW Title
35.
J. In its meeting(s), the independent salary commission shall review and, if it so determines, amend and file
its schedule of salaries for the city council and the mayor no later than May 31st of each year. If necessary, the
independent salary commission will also meet upon any other call by the chair or the mayor or by the majority
vote of the city council. (Ord. 6681 § 1, 2018; Ord. 6504 § 1, 2014.)
2.08.060 Responsibilities.
The independent salary commission shall have the following responsibilities:
A. To study the relationship of salaries to the duties of the city council members and the mayor and those of
comparable cities, as defined hereinabove, and to establish a salary for the mayor and a uniform salary for all
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Your Selections | Auburn City Code Page 4 of 5
The Auburn City Code is current through Ordinance 6878, passed July 18, 2022.
council members, as described hereinabove, by either increasing or decreasing the existing salaries for the city
council and the mayor by an affirmative vote of not less than three members;
B. To review salary schedules and file its amending salary schedules, if any, not later than May 31st of every
year; provided, that this does not preclude the independent salary commission from reviewing and amending
salary schedules more often than once per year if circumstances warrant;
C. To submit each amended salary schedule to the city clerk, who will publish the complete schedule two
times, at least one week apart, in the official newspaper of the city. The second publication date will be the
official filing date. The schedule will become effective 30 days after this date. (Ord. 6681 § 1, 2018; Ord. 6504 § 1,
2014.)
2.08.070 Effective date – Salaries.
The independent salary commission’s established or amended salary schedule will become effective in the
amounts, at the times, and under the conditions established in the schedule. Once filed, the schedule shall be
incorporated into the city budget without further action of the city council or the independent salary
commission. Salary increases established by the independent salary commission shall be effective as to all city
council members and the mayor regardless of their terms of office. Salary decreases established by the
commission shall become effective as to incumbents at the commencement of their next subsequent terms of
office. Existing salaries for council members and the mayor established by prior action of the independent
salary commission, by prior city ordinance and/or through prior city budget, shall remain in effect unless and
until changed in accordance with the provisions of this chapter. The terms and conditions of the commission’s
adopted salary schedule will remain in effect until amended under the terms and conditions of a new salary
schedule filed in accordance with this chapter. (Ord. 6681 § 1, 2018; Ord. 6504 § 1, 2014.)
2.08.080 Salary schedule subject to referendum petition.
A. The independent salary commission’s adopted salary schedule shall be subject to referendum petition by
the people of the city upon filing of a valid referendum petition with the city clerk within 30 days after the
official filing date of the salary schedule. The number of registered voters needed to sign such a petition for
referendum shall be 15 percent of the total number of names of persons listed as registered voters within the
city on the day of the last preceding city general election. In the event of the filing of a valid referendum
petition, the salary increase or decrease shall not go into effect until approved by vote of the people.
B. Referendum measures under this section shall be submitted to the voters of the city at the next following
general or municipal election occurring 30 days or more after the petition is filed and shall be otherwise
Page 90 of 108
Your Selections | Auburn City Code Page 5 of 5
The Auburn City Code is current through Ordinance 6878, passed July 18, 2022.
governed by the provisions of the State Constitution, RCW 35A.11.100 and other laws generally applicable to
referendum measures. (Ord. 6681 § 1, 2018; Ord. 6504 § 1, 2014.)
The Auburn City Code is current through Ordinance 6878, passed July 18, 2022.
Disclaimer: The city clerk’s office has the official version of the Auburn City Code. Users should contact the
city clerk’s office for ordinances passed subsequent to the ordinance cited above.
City Website: www.auburnwa.gov
Code Publishing Company
Page 91 of 108
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6890 (Martinson) (10 Minutes)
Date:
February 7, 2023
Department:
Human Resources
Attachments:
Ordinance No. 6890
Exhibit A
Amendment - 2013
Amendment - 1986
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Provide for vacations within the City's policies. Sections of ACC 2.63 have been repealed.
Additional updates to ACC 2.63 are to bring the code into compliance with State Law and City
practice. Additional updates have been made for clarity to ensure that they are consistent with
State Law and City practice.
Human Resources and Risk Management has been reviewing revisions to the City Code to
make sure that they are in compliance with State Law and City practices. The revisions of
ACC 2.63 allows us to be in compliance.
Rev iewed by Council Committees:
Councilmember:Jeyaraj Staff:Martinson
Meeting Date:February 13, 2023 Item Number:
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Ordinance No. 6890
November 23, 2022
Page 1 of 3 Rev. 2019
ORDINANCE NO. 6890
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING AND REPEALING
CERTAIN SECTIONS WITHIN ARTICLES II AND III OF
AUBURN CITY CODE (ACC) CHAPTER 2.63 RELATED TO
VACATION, LEAVE AND INSURANCE COVERAGE FOR
CITY EMPLOYEES, AND ADDING NEW SECTIONS TO
ACC CHAPTER 2.63 RELATED TO EMPLOYEE LEAVE
WHEREAS, Articles II and III of ACC Chapter 2.63 provide for vacation, leave
benefits and insurance coverage for City employees;
WHEREAS, employee vacation benefits are not legally required, and it is more
appropriate to provide vacation benefits to City employees through the City’s adopted
employee vacation benefits policies. Accordingly, sections within Article II of ACC 2.63
pertaining to employee vacation should be repealed;
WHEREAS, several other sections within Articles II and III of ACC 2.63 require
revision and/or repeal to bring the ACC chapter into compliance with changes to State
law and City practice that have occurred since their enactment;
WHEREAS, other revisions to these ACC 2.63 Articles should be made for clarity
and precision, and to ensure that they are otherwise consistent with City policies and
practices related to employee leave.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment of City Code sections. Auburn City Code sections
2.63.160, .165, .170, .180, and .190 within Article II of ACC 2.63 are hereby amended to
read as set forth in Exhibit A attached to this Ordinance.
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Ordinance No. 6890
November 23, 2022
Page 2 of 3 Rev. 2019
Section 2. Repeal of City Code sections. Auburn City Code sections
2.63.060, .110, .113, .120, .130, .140, .150, .155 and .162 are hereby repealed.
Section 3. New sections to City Code. New sections 2.63.161 (pertaining to
employee sick leave) and 2.63.195 (pertaining to other forms of City employee leave) are
hereby adopted and added to the City Code, to read as set forth in Exhibit A attached to
this Ordinance.
Section 4. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 5. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section, or portion of this ordinance, or the invalidity of the application of it to any person
or circumstance, will not affect the validity of the remainder of this ordinance, or the validity
of its application to other persons or circumstances.
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Ordinance No. 6890
November 23, 2022
Page 3 of 3 Rev. 2019
Section 6. Effective date. This Ordinance will take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
Published: ____________________
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EXHIBIT A—ORD. 6890
ACC 2.63.060 Definitions.
In construing the provisions of this article, the following definitions shall apply:
A. “Duty shift” means a 24-hour workday and refers to those persons of the fire
department whose working days consist of a 24-hour shift.
C. “Full-time employee” means any person occupying a position budgeted by the city
on a wage or salary basis who devotes full time to their job during working hours, on a
year round basis.
D. “Part-time employee” means any person employed by the city who devotes only a
part of their time during working hours to the service of the city, or who spends full time
during working hours for the city, but is hired on the basis of less than year-round
employment.
E. “Years’ continuous service” shall not mean a calendar year but shall be computed on
the basis of units of 12 consecutive calendar months of service which have fully accrued
prior to the commencement of the leave period.
ACC 2.63.110 Vacation – Longevity leave time – General employees.
Full-time employees of the city, excluding employees designated in ACC 2.63.113 and
excluding employees covered by a collective bargaining agreement, shall be entitled to
vacation – longevity leave time according to the following schedule:
From zero years through four full years of continuous service, 12 days per year;
Starting in the fifth year through nine full years of continuous service, 15 days per year;
Starting in the tenth year through 14 full years of continuous service, 18 days per year;
Starting in the fifteenth year through 20 full years of continuous service, 20 days per
year;
More than 20 full years of continuous service, 22 days per year.
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ACC 2.63.113 Vacation – Longevity leave time – Department directors.
A. The following designated employees, hereinafter referred to as department directors,
shall accrue vacation – longevity leave time at the rate of 20 days per year: The
department directors listed in ACC 2.03.040(A).
B. Longevity leave to the employees designated herein shall accrue as follows:
1. During the first calendar year of employment with the city, each of the above-
designated department directors would be entitled to a block of up to 20 days of
vacation – longevity leave. The actual number of days shall be computed based upon
the date on which the above-listed department directors commenced employment with
the city;
2. During the second year of employment with the city and each year thereafter, each
department director will accrue vacation – longevity leave on a monthly basis, to a
maximum of 20 days per year.
ACC 2.63.120 Vacations - Accumulation
Vacations of employees shall not ordinarily be accumulative, except where the
department head finds that there are special circumstances justifying an extended
vacation, they may authorize the employee to accumulate up to five days or two duty
shifts for fire department employees of unused vacation leave each year for the purpose
of extending the employee’s annual vacation period in the year following, but in no
event shall an employee not subject to a collective bargaining agreement accumulate
more than that which would be earned in two years at the employee’s accrual rate. Any
vacation leave accumulated in excess of this amount shall be automatically removed
from the employee’s vacation balance by the finance department. Due to the demands
of the office and the responsibilities pertaining thereto, the mayor of the city shall not be
subject to the aforementioned provision and shall be authorized to accumulate unlimited
annual leave at their discretion. In the event that a collective bargaining agreement is
silent on the issue of vacation accumulation, then accumulation shall be limited to a
maximum of one year annual vacation leave plus five days additional unused and
accrued vacation leave carried over from a previous year or two duty shifts for fire
department employees working shift work.
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ACC 2.63.130 Vacation – Payment in lieu of.
Payment for up to five days of accrued and unused vacation leave may be made to an
employee upon approval of their department head and the mayor, where the employee
was not able to take all of their accrued annual vacation leave during the year
authorized.
ACC 2.63.140 Vacation – Scheduling.
Vacations shall be taken at a time mutually agreed upon between the department head
and the employee. Department heads shall take their vacations at a time mutually
agreed upon between themselves and the mayor. The minimum vacation allowance to
be taken by an employee shall be one hour even increments or one duty shift for fire
department employees.
ACC 2.63.150 Vacation – Other than full-time employees.
Part-time personnel who are regularly employed shall be entitled to vacation leave
allowances in proportion to hours worked, except that no part-time employee who does
not work at least 20 hours per week and for 10 consecutive months from the beginning
of employment shall be eligible for vacation allowances. Workmen on a daily wage
basis, engaged or working upon detached or independent pieces of construction work,
temporary in character, of the class which may be done by contractor to the lowest
bidder, but which the city council has determined shall be done by day labor, shall not
be entitled to the vacation allowances provided by this article.
ACC 2.63.155 Vacation – Bonus days for unused sick leave.
All full-time nonaffiliated city employees who use no sick leave during any calendar
year, will be entitled to two bonus vacation days during the following calendar year. All
full-time nonaffiliated employees who use only one or two sick leave days during any
calendar year will be entitled to one additional bonus vacation day during the following
calendar year.
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ACC 2.63.160 Sick leave - Employees hired before January 1, 1985.
This section applies only to City employees hired before January 1, 1985.
A. All full-time employees of the city, except those covered by a union agreement, shall
be entitled to sick leave when they are incapacitated for the performance of their duties
by reason of sickness or injury or when, through exposure to contagious disease, the
presence of the employee would jeopardize the health of others. Such sick leave shall
be at the rate of eight hours for each calendar month of employment and if not used
shall accumulate to a maximum of 960 hours, exclusive of the ordinary vacation time of
the employee.
B. Sickness shall be reported at the beginning of any period of illness to the department
as soon as practically possible.
C. A doctor’s certificate will be furnished at the discretion of the department head or
personnel director whenever an employee claims sick leave for the protection of the
employee and fellow employees.
D. Part-time employees shall not be entitled to sick leave unless approved by the
mayor.
E. An employee shall be allowed up to three days’ sick leave for illness in the
immediate family that requires their presence, upon the approval of the department
head. Immediate family includes under this caption only father, mother, spouse or
children of the employee.
F. Any employee found to have abused the sick leave privilege by falsification or
misrepresentation may be subject to dismissal at the discretion of the mayor.
G. In the case of injury or illness which is covered by industrial insurance, an amount of
sick leave may be used to pay the difference between industrial insurance, workman’s
compensation and the employee’s regular rate of pay and no combination of payments
received added to sick leave will exceed the regular rate of pay.
H. No portion of this article regarding sick leave shall conflict with or cancel rules and
regulations set by the civil service commission as it pertains to the fire and police
department.
I. Upon termination shall be reimbursed at the current rate of pay for unused accrued
sick leave up to a maximum of 960 hours in accordance with the following schedule
based on continuous years of service:
Upon Completion of Years of Service Percent of Accrued Unused Sick Leave
0 through 4 years 0%
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Upon Completion of Years of Service Percent of Accrued Unused Sick Leave
5 through 14 years 25%
15 through 24 years 50%
25 years and over 100%
This section shall not apply to employees hired on or after January 1, 1985; provided,
however, due to the demands of the office and the responsibilities pertaining thereto,
the mayor of the city shall be authorized to receive payment for 100 percent of accrued
unused sick leave upon leaving office.
[NEW SECTION] ACC 2.63.161 Sick leave for City employees
A. Sick leave for City employees subject to RCW 49.46.
1. Employees shall be entitled to accrue a minimum of 1 hour of paid sick leave for
every 40 hours worked as an employee.
2. Employees shall be entitled to use sick leave for the purposes specified in RCW
49.46.210 and other applicable law. Employee sick leave accrual, use and verification
shall be managed in accordance with City administrative policies and procedures.
3. Up to 40 hours of employee accrued sick leave that is unused in a calendar year will
carry forward to the next calendar year.
B. Sick leave for City employees exempt from RCW 49.46. The accrual, use, carryover
and other provisions related to sick leave for City employees exempt from RCW 49.46
shall be as set forth in City administrative policies and procedures.
C. Any employee that falsifies or misrepresents sick leave usage may be subject to
discipline up to and including dismissal at the discretion of the mayor.
Page 100 of 108
ACC 2.63.162 Payment for accumulated sick leave.
Retroactive to January 1, 1983, Auburn city employees accumulating in excess of 960
hours sick leave during a calendar year will be paid 25 percent of said accumulated and
unused sick leave during January of the following calendar year.
ACC 2.63.165 Bereavement leave.
Employees shall be allowed up to 3 three days of’ paid leave with pay following a for
death in the employee’s immediate family upon approval of the department head.
For purposes of this section, “Iimmediate family” includes only the employee’s parents
(or parents-in-law), father or father-in-law, mother or mother-in-law, spouse, siblings (or
siblings in law), grandparents (or grandparents in law), brother, sister or children
(including stepchildren), and grandchildren. of the employee. Sick leave will be charged
if the employee is off the job exceeding three days. Leave under this section shall be in
addition to family leave defined and available pursuant to RCW 50A.05.
Employee eligibility and use of leave under this section shall be managed in accordance
with City administrative policies and procedures.
ACC 2.63.170 Leave to perform civil duties.
Department Directors may allow employees leave as needed Any necessary leave may
be allowed by the head of the department to permit any employee to serve on as a
member of a jury or to exercise their other civil duties. Employee leave under this
section shall be managed in accordance with City administrative policies and
procedures. Each employee who is granted sick leave and who, for the performance of
the civil duties involved, receives any compensation shall be paid by the city for the time
they is absent only in the amount of their salary less the compensation received.
ACC 2.63.180 Military leave.
Employees may be allowed mMilitary leave, subject to the requirements of as provided
in RCW 38.40.060, and City administrative policies and procedures. over and above
annual vacation or sick leave, may be allowed any employee who is a member of the
National Guard or reserve corps. The employee shall be paid their regular salary from
the city for the period of their military leave.
Page 101 of 108
ACC 2.63.190 Leave without pay and unauthorized absences.
Except as otherwise provided in RCW 41.12.130, Nno employee shall be granted leave
without pay will be granted an employee until the employee has first used all available
and appropriate forms of paid leave. taken advantage of all their usable earned
vacation credits, and such lEmployees may not use leave without pay will not be
granted for the purpose of the employee gaining personal advantage or profit.
[NEW SECTION] ACC 2.63.195 Other forms of leave at City Discretion –
Article not applicable to collective bargaining agreements.
A. The City may provide employees with other forms of paid leave. Unless otherwise
provided by law, employee entitlement to and use of any such other leave types shall be
administered in accordance with City administrative policies and procedures.
B. Unless otherwise required by law, the provisions of this Article shall not apply to or
affect the terms of any collective bargaining agreement in effect between the City and
the members of a collective bargaining unit.
ACC 2.63.200 Insurance coverage for City employees. Generally.
The city shall provide insurance coverage for its employees as required by law and in
accordance with City administrative policies and procedures. pay the costs of
premiums for:
A. Employee accident insurance covering each employee, officer and official of the city
for an amount not to exceed $100,000 each, payable to the beneficiary named by the
insured, while traveling on city business authorized by a competent authority;
B. Policies of insurance insuring the chief of police and all duly commissioned police
officers of the city against false arrest;
C. Policies of insurance insuring city officials and employees while driving city vehicles
operating in any municipal capacity against liability for bodily injury and property
damage resulting from said operation.
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