HomeMy WebLinkAbout02-13-2023 Minutes City Council Study Session Muni
Services SFA
CITAY OF *-�%', ^. * February 13, 2023 - 5:30 PM
_ -�-� , City Hall Council Chambers
BU, - -' AGENDA
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I. CALL TO ORDER
II. PUBLIC PARTICIPATION
A. Public Participation
The City Council Meeting was held in person and virtually.
B. Roll Call
Councilmembers present: Deputy Mayor James Jeyaraj, Bob-Baggett,
Kate Baldwin, Larry Brown, Robyn Mulenga, Cheryl Rakes, and Yolanda
Trout-Manuel.
Department directors and staff members present include: City Attorney
Kendra Comeau, Senior Staff City Attorney Harry Boesche, Chief of
Police Mark Caillier, Director of Public Works Ingrid Gaub, Assistant
Director of Engineering Services Jacob Sweeting, Director of Equity and
Inclusion Brenda Goodson-Moore, Director of Community Development
Jeff Tate, Director of Human Resources & Risk Management Candis
Martinson, Director of Innovation and Technology David Travis, Director of
Finance Jamie Thomas, Senior Project Engineer Matt Larson, Senior
Project Engineer Jeffrey Bender, Senior Planner Dinah Reed, Senior
Transportation Planner Cecile Malik, Business Systems Analyst Chrissy
Malave, and City Clerk Shawn Campbell.
1. Executive Session
Deputy Mayor adjourned into an executive session at 5:31 p.m. per
RCW 42.56.110(1)(i)to discuss litigation or legal risks of a proposed
action or current practice that the agency has identified when public
discussion of the litigation or legal risks is likely to result in an adverse
legal or financial consequence to the agency for 30 minutes. City
Attorney Comeau, Senior City Attorney Boesche, Director of Human
Resources Martinson, and Appointed Special City Attorney Charlotte
Archer will be required to attend. There is no anticipated action after
the executive session.
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Deputy Mayor extended the executive session by 15 minutes.
Deputy Mayor reconvened the meeting at 6:16 p.m.
III. AGENDA MODIFICATIONS
There were no modifications to the agenda.
IV. ANNOUNCEMENTS, REPORTS,AND PRESENTATIONS
A. PAC Update (Caillier)(20 Minutes)
Josh Zumsted, a member of the Police Advisory Committee (PAC),
provided Council with an update on his experience with PAC. He reviewed
his ride along experience,the perception of safety in the community,the
initiative the Committee is interested in moving forward, community
engagement, police recruitment, challenges facing the community, and
sharing information throughout the community.
B. End of Year Capital Projects Status Report(Gaub) (15 Minutes)
Engineer Larson provided Council with an overview of the 2022 end of
year Capital Project Status Report. He reviewed the Capital Projects
completed in 2022, the Academy Pump Station 1 Replacement project,
2nd Street SE Preservation project, 4th Street SE preservation project,
how Council can stay informed on current projects, and the Capital Projects
that are currently started. He stated in 2023 they will be working on the Coal
Creek Springs Transmission Main Replacement project,A Street Loop
project, and the Runway and Taxiway improvement and RAS Grading
project.
Council discussed working over the Coal Creek Spring, improvements on
4th Street, and the Academy Pump Station project.
C. Engineering Design Standards (Gaub) (10 Minutes)
Assistant Director Sweeting provided Council with an overview of the 2023
Engineering Design Standards update. He reviewed how the Standards
are created, the Downtown Street Trees Design Standards, and the
sidewalk landscape strips.
Council discussed the timeframe for updates, responsibility for updates,
rocks in the landscaping strips, and tree grates.
V. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Ordinance No. 6899 (Thomas) (10 Minutes)
An Ordinance establishing the local sales and use tax rate for local revitalization
financing for 2023
Director Thomas provided Council with an overview of Ordinance No. 6899
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which establishes the local sales and use tax rate for local revitalization
financing for 2023. She explained how the fee is established and where the
funds are expended.
Council discussed how the percentage is calculated, and where the
Promenade is located.
B. Ordinance No. 6901 (Tate) (10 Minutes)
An Ordinance for a site-specific rezone of one parcel from R-5, Residential Zone-
Five Dwelling Units per acre to I, Institutional
Senior Planner Reed provided Council with an overview of Ordinance No.
6901 regarding the Rezone for the Green River College. She reviewed the
site, the current zoning and rezone approval criteria.
Council discussed the College's need to rezone.
C. Ordinance No. 6903 (Gaub)(5 Minutes)
An Ordinance amending Chapter 2.94 of the Auburn City Code (ACC)related to the
City's Transportation Advisory Board
Senior Planner Malik provided Council with an overview of Ordinance No.
6903 which amends Chapter 2.94 of the Auburn City Code related to the
City's Transportation Advisory Board. She reviewed the history of the
Transportation Advisory Board, the proposed changes, and the next steps.
D. Ordinance No. 6904 (Gaub) (5 Minutes)
An Ordinance amending Chapter 12.12 of the Auburn City Code (ACC) relating to
Public Sidewalk Areas to address Artificial Turf
Assistant Director Sweeting provided Council with an overview of
Ordinance No. 6904 which amends Chapter 12.12 of the Auburn City
Code relating to public sidewalk areas to address artificial turf.
Council discussed the design standards for turf allowed.
E. Resolution No. 5698 (Thomas) (10 Minutes)
A Resolution authorizing the transfer of funds for the purpose of making loans from the
general fund and/or the cumulative reserve fund to funds sustained by grants,fees, or
tax credits between February 2023 and February 2026
Director Thomas provided Council with an overview of Resolution No.
5698 regarding allowing a fund transfer for cashflow purposes.
The Council requested to be updated if a Fund Balance Transfer is
necessary.
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VI. MUNICIPAL SERVICES DISCUSSION ITEMS
A. Ordinance No. 6889 (Martinson)(10 Minutes)
An Ordinance amending Section 2.03.020 of the Auburn City Code (ACC)related to
the salary and employment benefits for the City Mayor position
Director Martinson provided Council with an overview of Ordinance No.
6889 and Ordinance 6890 regarding salary and employment benefits for
the City Mayor position and employee leave. She reviewed the history of
the two Ordinances to date, and the staff recommendation for both
Ordinances. She explained the changes to Ordinance 6890 will only be the
State Mandated benefits in the Code and the remaining benefits will be
kept in City Policy.
B. Ordinance No. 6890 (Martinson)(10 Minutes)
An Ordinance amending and repealing certain Sections within Articles II and III of
Auburn City Code (ACC)Chapter 2.63 related to vacation, leave and insurance
coverage for City employees, and adding new Sections to ACC Chapter 2.63 related
to employee leave
See Ordinance No. 6889.
Deputy Mayor updated the Special Focus Area (SFA) Chairs.
VII. ADJOURNMENT
There being no further business to come before the Council, the meeting
was adjourned at 7:30 p.m.
APPROVED this 21st day of February, 2023.
JAMES J E UTY MAYOR Shawn Camp e I, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.aubumwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
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