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Home My WebLink About01-23-2023 Minutes City Council Meeting January 23, 2023 - 5:30 PM SPECIAL MEETING City Hall Council ACITY OF * :. ~' _ * Chambers JTtTT MINUTES „... A .� = = Watch the meeting LIVE! * WASHINGTON Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I. CALL TO ORDER II. LAND ACKNOWLEDGEMENT We would like to acknowledge the Federally Recognized Muckleshoot Indian Tribe, the ancestral keepers of the land we are gathered on today. We thank them for their immense contributions to our state and local history, culture, economy, and identity as Washingtonians. III. PUBLIC PARTICIPATION 1. Public Participation The City Council Meeting was held in person and virtually. A. Pledge of Allegiance Mayor Nancy Backus called the meeting to order at 5:30 p.m. in the Council Chambers of Auburn City Hall, 25 West Main Street and led those in attendance in the Pledge of Allegiance. IV. Roll Call Councilmembers present: Deputy Mayor James Jeyaraj, Kate Baldwin, Larry Brown, Robyn Mulenga, and Yolanda Trout-Manuel. Councilmember Bob Baggett arrived via Zoom at 5:46 p.m. Department directors and staff members present included: City Attorney Kendra Comeau, Chief of Police Mark Caillier, Director of Public Works Ingrid Gaub, Director of Parks Daryl Faber, Director of Finance Jamie Thomas, Director of Equity and Inclusion Brenda Goodson-Moore, Director of Community Development Jeff Tate, Business Systems Analyst Jonathan Barbano, and City Clerk Shawn Campbell. V. ANNOUNCEMENTS, MAYOR'S PROCLAMATIONS,AND PRESENTATIONS A. Tamil Heritage Month Mayor Backus to proclaim January 2023 as "Tamil Heritage Month" in the City of Auburn Page 1 of 7 Mayor Backus proclaimed January 2023 as Tamil Heritage Month in the City of Auburn. Meena Arun and Arun Kumar thanked the Mayor and Council for recognizing Tamil Heritage Month and shared how people can find more infromation regarding Tamil. VI. APPOINTMENTS A. Auburn Junior City Council City Council to approve the reappointment of Waylon Menzia to the Auburn Junior City Council for a six month term expiring June 30, 2023 Deputy Mayor Jeyaraj moved and Councilmember Mulenga seconded to reappoint Waylon Menzia to the Auburn Junior City Council for a six month term to expire on June 30, 2023. MOTION CARRIED UNANIMOUSLY. 5-0 B. Transportation Advisory Board City Council to approve the reappointments of Dennis Grad and Riley Patterson to the Transportation Advisory Board for a three year term expiring December 31, 2025 City Council to approve the reappointment of Waylon Menzia to the Transportation Advisory Board for a six month term expiring June 30, 2023 Councilmember Brown moved and Councilmember Trout-Manuel seconded to reappoint Dennis Grad and Riley Patterson to the Transportation Advisory Board for a three year term to expire on December 31, 2025. MOTION CARRIED UNANIMOUSLY. 5-0 Deputy Mayor Jeyaraj moved and Councilmember Mulenga seconded to reappoint Waylon Menzia to the Transportation Advisory Board for a six month term expiring June 30, 2023. MOTION CARRIED UNANIMOUSLY. 5-0 C. Auburn Lodging Tax Advisory Committee City Council to approve the reappointment of Bob Fraser to the Auburn Lodging Tax Advisory Committee for a three year term expiring December 31, 2025 Councilmember Trout-Manuel moved and Councilmember Mulenga seconded to reappoint Bob Fraser to the Auburn Lodging Tax Advisory Committee for a three year term to expire on December 31, 2025. MOTION CARRIED UNANIMOUSLY. 5-0 Page 2 of 7 D. Auburn Tourism Board City Council to approve the reappointments of Malia Dale, Pearl Serrano and Ronnie Roberts to the Auburn Tourism Board for a three year term expiring December 31, 2025 Councilmember Brown moved and Councilmember Mulenga seconded to reappoint Malia Dale, Pearl Serrano, and Ronnie Roberts to the Auburn Tourism Board for a three year term to expire on December 31, 2025. MOTION CARRIED UNANIMOUSLY. 6-0 E. Auburn Cemetery Board City Council to approve the appointment of Tim Pierce to the Auburn Cemetery Board for a three year term expiring December 31, 2025 City Council to approve the reappointments of Judi Roland and Robert Rakos to the Auburn Cemetery Board for a three year term expiring December 31, 2025 Councilmember Mulenga moved and Councilmember Trout-Manuel seconded to appoint Tim Pierce to the Auburn Cemetery Board for a three year term to expire on December 31, 2025. MOTION CARRIED UNANIMOUSLY. 6-0 Councilmember Baldwin moved and Councilmember Brown seconded to reappoint Judi Roland and Robert Rakos to the Auburn Cemetery Board for a three year term to expire on December 31, 2025. MOTION CARRIED UNANIMOUSLY. 6-0 F. Urban Tree Board City Council to approve the reappointment of Brooksie Hall to the Urban Tree Board for a three year term expiring December 31, 2025 Councilmember Brown moved and Councilmember Trout-Manuel seconded to reappoint Brooksie Hall to the Urban Tree Board for a three year term to expire on December 31, 2025. MOTION CARRIED UNANIMOUSLY. 6-0 VII. AGENDA MODIFICATIONS Under item XIV.A Interviews and Selection, applicant No.12 was removed from the agenda and replaced with applicant No. 6. VIII.CITIZEN INPUT, PUBLIC HEARINGS AND CORRESPONDENCE A. Audience Participation This is the place on the agenda where the public is invited to speak to the City Page 3 of 7 Council on any issue. 1. The public can participate in-person or submit written comments in advance. Virginia Haugen 2503 R St SE Ms. Haugen expressed concerns regarding vacation pay for elected officials. B. Correspondence There was no correspondence for Council to review. IX. COUNCIL AD HOC COMMITTEE REPORTS Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council Committees' progress on assigned tasks and may give their recommendation to the City Council, if any. 1. Finance Ad Hoc Committee (Chair Baggett) Councilmember Baggett, Chair of the Finance ad hoc committee, reported he and Councilmember Baldwin have reviewed the claims and payroll vouchers described on the agenda this evening and recommended their approval. 2. Councilmember Vacancy Ad Hoc Committee (Chair Baggett) Councilmember Trout-Manuel, Co-Chair of the Councilmember Vacancy ad hoc committee, reported that the committee met with staff, reviewed applications through a blind interview process, and selected the top five highest scoring applicants based off a point system matrix. Director of Equity and Inclusion Goodson-Moore provided an overview of the anti-bias online training, applicant eligibility requirements, the redaction and blind screening process, matrix and scoring process, notification process, and the committees recommendation to move the sixth highest scoring applicant up due to one of the previously selected candidates withdrawing their application. Councilmember Trout-Manuel moved and Deputy Mayor Jeyaraj seconded to move the sixth ranked applicant into an interview slot due to an applicant removing their name from consideration. MOTION CARRIED UNANIMOUSLY. 6-0 Director of Equity and Inclusion Goodson-Moore selected the Page 4 of 7 applicants names at random to determine the order of interviews. City Attorney Comeau explained the voting and selection process that will occur after the interviews are complete. Council disclosed if they have had interactions with any candidates related to the position, they discussed the scoring matrix, and the interview questions. X. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of the December 12, 2022, City Council Study Session Meeting B. Minutes of the December 19, 2022, City Council Meeting C. Claims Voucher(Thomas) Claims voucher list dated January 3, 2023 which includes voucher number 470679, in the amount of$119,508.72 and one wire transfer in the amount of$12,182.10 Claims voucher list dated January 17, 2023 which includes voucher numbers 470680 through 470868, in the amount of$7,424,881.22 and one wire transfer in the amount of $753,284.53 Claims voucher list dated January 17, 2023 which includes voucher numbers 470869 through 470889, in the amount of$5,039,992.53 and two wire transfers in the amount of$663,623.69 D. Payroll Voucher(Thomas) Payroll check numbers 539454 through 539458 in the amount of$692,381.52, electronic deposit transmissions in the amount of$2,290,888.85 for a grand total of $2,983,270.37 for the period covering December 15, 2022 to December 28, 2022 Payroll check numbers 539460 through 539465 in the amount of$80,717.31, electronic deposit transmissions in the amount of$2,448,624.52, also a special payroll for our Sick Leave Cash out with electronic deposit transmission in the amount of $26,639.76 for a grand total of$2,555,981.59 for the period covering December 29, 2022 to January 11, 2023 Deputy Mayor Jeyaraj moved and Councilmember Trout-Manuel seconded to approve the consent agenda. MOTION CARRIED UNANIMOUSLY. 6-0 XI. UNFINISHED BUSINESS There was no unfinished business. Page 5 of 7 XII. NEW BUSINESS There was no new business. XIII. RESOLUTIONS A. Resolution No. 5696 (Comeau) A Resolution authorizing the Mayor to terminate the existing lease and enter into a lease agreement with Spanaflight, LLC at the Auburn Municipal Airport Deputy Mayor Jeyaraj moved and Councilmember Brown seconded to approve Resolution No. 5696. MOTION CARRIED UNANIMOUSLY. 6-0 XIV. INTERVIEWS AND SELECTION A. Interviews of Councilmember Candidates All candidates were asked to wait outside of Chambers and were escorted when it was their turn to interview. Councilmembers asked the applicants the same questions, in the same order for each interview. The Council interviewed; Katherine Kelly Murray, Cheryl Rakes, Clinton Taylor, Tracey Turner, and Ofa Langi. B. Executive Session Mayor Backus adjourned into an executive session at 7:45 p.m. per RCW 42.30.110(1)(h)to discuss the qualifications of a candidates for appointment to elective office for 30 minutes. City Attorney Comeau, and Director of Equity and Inclusion Goodson-Moore were required to attend. There is anticipated action after the executive session. C. Selection of Councilmember to Fill Vacant Council Seat The City Council will select a new Councilmember to fill the vacant position by a majority vote Mayor Backus reconvened the meeting at 8:15 p.m. Mayor Backus thanked the candidates for their interest in the position and thanked Council and staff for their hard work throughout the entire process. She restated the voting process and asked Council for their votes. Katherine Kelly Murray received zero votes. Cheryl Rakes received four votes. Clinton Taylor received zero votes. Tracy Turner received zero votes. Ofa Langi received two votes. Page 6 of 7 By majority vote of,the Council, Cheryl Rakes was selected to fill the Vacant Council Seat. XV. MAYOR AND COUNCILMEMBER REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on federal, state, regional and local organizations. A. From the Council No reports. B. From the Mayor No reports. XVI.ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:20 p.m. APPROVED this 21st day of February, 2023. NANCY B A iS, MAYO' Shawn Campbe , City C erk Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.aubumwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 7 of 7