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Home My WebLink About01-02-2001 City of Auburn Law Enforcement Officers and Firsfighters Disability Board Tuesday, January 2, 2001 - 10:00 AM - Conference Room 1 MINUTES I. CALL TO ORDER Chair Kelly called the meeting to order at 10:00 AM in Conference Room 1 located at Auburn City Hall, 25 West Main Street, Auburn, WA. Members present included: Chair Jim Kelly, Chair Pro Tem Bud Larson, Member Jeanne Barber, Member Russ Vandver and Member Stacey Brothers. Chair Kelly welcomed newly appointed Council representative, Stacey Brothers. Others present included: Mayor Charles Booth, Associate City Attorney Karen Gulliver, Personnel Director Brenda Heineman, and Board Secretary Danielle Daskam. II. APPROVAL OF MINUTES A. Minutes of the December 4, 2000 LEOFF Board Meeting Motion by Member Barber and second by Member Larson to .approve the December 4, 2000 minutes as distributed. MOTION CARRIED UNANIMOUSLY. 5-0. III. UNFINISHED BUSINESS A. Pending Disability Leave/Retirement Applications There was no pending disability leave/retirement application. B. Claims 1. Hans Hansen On November 6 and December 4, 2000 the LEOFF Board tabled Mr. Hansen's claim pending the receipt of Regence Explanation of Benefits Statement. No new information was receive;d from the member's representative. a. Request for reimbursement of medical expenses incurred on July 15, 2000 in the amount of $16.85. Member Vandver reported that Mr. Hansen is deceased, and his daughter, Pat Thomas, is handling his affairs. Ms. Thomas had LEOFF Board Minutes January 2, 2001 Page 1 City of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, January 2, 2001-10:00 AM - Conference Room 1 verbally advised Member Vandver that the claim was submitted to Regence, who paid the claim in full. Motion by Member Vandver, second by Member Barber to remove the claim from the table and from further consideration as the claim has been paid in full by the insurance company. MOTION CARRIED UNANIMOUSLY. 5-0. 2. Richard Huseby On December 4, 2000, the LEOFF Board tabled Mr. Huseby's claim pending the receipt of additional information documenting the medical necessity of the medical services received. On December 18, 2000, Mr. Huseby submitted a letter from Dr. David Wukasch regarding Mr. Huseby's medical condition. a. Regence Explanation of Benefits Claim No. 0029810230900 processed on October 24, 2000 and Medicare Explanation of Benefits Statement dated August 4, 2000 for medical services received on May 16, 2000 in the amount of $210.00. Board members reviewed the additional information submitted by Mr. Huseby. Personnel Director Heineman suggested that the insurance company may reconsider Mr. Huseby's claim in light of the information provided by the physician that seems to indicate that an annual physical examination is warranted because of IVIr. Huseby's illnesses. Motion by Member Brothers, second by Member Vandver to table Mr. Huseby's claim for an additional month and request that Mr. Huseby resubmit his claim to Regence with the additional information included in his physician's letter dated December 1, 2000. MOTION CARRIED UNANIMOUSLY. 5-0. LEOFF Boa~ Minutes JanuaW 2,2001 Page 2 City of Auburn Law Enforcement Officers and Firsfighters Disability Board Tuesday, January 2, 2001 - 10:00 AM - Conference Room t IV. NEW BUSINESS A. Disability Leave/Retirement Applications There was no new application for disability leave/retirement. B. Medical Claims 1. Coy Franklin Grail a. Regence Explanation of Benefits Claim No. 002.9910442300 processed on November 8, 2000 for medical services received on October 18, 2000 in the amount of $63.78. Motion by Member Larson, second by Member Barber to approve Mr. Grall's claim in the amount of $63.78. MOTION CARRIED UNANIMOUSLY. 5-0. 2. Hans Hansen a. Medicare Claim Number 531147586A processed on September 16, 2000 for medical services received July 15 through July 22, 2000 in the amount of $776.00. Board members reviewed the claim submitted for Mr. Hansen. Chair Kelly noted there is no evidence the claim was submitted to Regence. Motion by Member Larson, second by Member Barber to table Mr. Hansen's claim and request a Regence explanation of benefits statement from Mr. Hansen's representative. MOTION CARRIED UNANIMOUSLY. 5-0. 3. Stan Laatsch a. Request for reimbursement of pharmacy expenses in the amount of $55.59 dated from September '7, 2000 to December 20, 2000. LEOFF Board Minutes January 2, 2001 Page 3 City of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, January 2, 2001 - 10:00 AM - Conference Room t b. Request for reimbursement of eye exam deductible and lense expenses in the total amount of $89.00. Board members reviewed Mr. Laatsch's claims noting that some of the claims were for expenses outside the ninety-day limit for filing claims. Motion by Member Larson, second by Member Brothers to authorize the reimbursement of pharmacy claims in the amount of $18.00, which are within the ninety-day limit for filing claims, and reject the balance of the pharmacy expenses as they are outside the ninety-day limit for filing claims. MOTION CARRIED UNANIMOUSLY. 5-0. Motion by Member Vandver, second by Member Larson to reject Mr. Laatsch's claim for reimbursement of eye exam and lense expenses as the dates processed are outside the ninety-day limit for filing claims. MOTION CARRIED UNANIMOUSLY. 5-0. C. Appointment of Member At Large LEOFF Board Policies and Procedures provide that one member from the public at large who resides within the city be appointed by the other four appointed members for a two year term. Member Larson's term expired December 31, 2000. Motion by Member Barber, second by Member Brothers to appoint Mr. Bud Larson as LEOFF Board Member At Large for a term to expire December 31, 2002. MOTION CARRIED UNANIMOUSLY. 4-0. For clarification of these minutes, the LEOFF Board appointed Mr. Larson immediately following the call to order. LEOFF Board Minutes January 2, 2001 Page 4 City of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, January 2, 2001 - 10:00 AM - Conference Room °1 D. Election of Chairperson and Chairperson Pro Tempore Section 1.05 of the LEOFF Board Policies and Procedures provides that at the first meeting of each year, the members shall elect from among the members, a member to serve as Chairperson and a member to serve as Chairperson pro tempore. Motion by Member Barber, second by Member Brothers to nominate and elect Jim Kelly as Chairperson and Bud Larson as Chairperson pro tempore for the year 2001. MOTION CARRIED UNANIMOUSLY. 5-0. V. ADJOURNMENT There being no further business to come before the Board, the meeting adjourned at 10:31 AM. APPROVED THE ,~~AY OF FEBRUARY, 2001. Jin Kelly, Chairperso~ Da~'~lle Daskam, Secretary LEOFF Board Minutes January 2, 2001 Page 5