HomeMy WebLinkAbout10-06-2003City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, October 6, 2003 - 10:30 AM - Council Conference Room
MINUTES
II.
III.
CALL TO ORDER
Chair Jim Kelly called the meeting to order at 10:30 AM in the Council
Conference Room located at Auburn City Hall, 25 West Main Street, Auburn,
Washington. Chair Kelly and the following Board members were present: Chair
Pro Tem Bud Larson and Member Gene Cerino. Members Stacey Brothers and
Russ Vandver were excused. Employee Relations and Compensation Manager
John Fletcher and Board Secretary Danielle Daskam were also present.
APPROVAL OF MINUTES
Minutes of the September 2, 2003 LEOFF Board Meetinq
Motion by Chair Pro Tem Larson, second by Member Cerino to approve
the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
UNFINISHED BUSINESS
A. Pendin.q Disability Leave/Retirement Applications
John Dodd
Effective Date of Disability: August 26, 2003
Last Day of Service: August 25, 2003
On September 2, 2003, the LEOFF Board approved disability leave
for John Dodd effective August 26, 2003, with last day of service on
August 25, 2003.
Mr. Dodd submitted a request to return to full duty with attending
physician's release effective September 8, 2003, which Chair Kelly
approved on September 9, 2003 pending full Board review and
action.
Motion by Chair Pro Tem Larson, second by Member Cerino to
concur with Chair Kelly's action and approve Mr. Dodd's return to
duty effective September 8, 2003.
MOTION CARRIED UNANIMOUSLY. 3-0.
LEOFF Board Minutes
October 6, 2003
Page 1
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, October 6, 2003 - 10:30 AM - Council Conference Room
B. Claims
Robert Reno
Claim for payment for reimbursement of medical expenses in the
amount of $156.38 for medical services received on April 15, 2003.
On July 7, August 4, and September 2, 2003, the Board tabled Mr.
Reno's claim pending the receipt of a complete claim including an
explanation of benefits statement from insurance and information
on Mr. Reno's condition, treatment and prognosis. No new
information was received.
Motion by Member Cerino, second by Chair Pro Tem Larson to
deny the claim based on the failure of the claimant to provide the
requested information.
MOTION CARRIED UNANIMOUSLY. 3-0.
George Blinn
Claim for payment for reimbursement of medical expenses in the
amount of $840.00 for medical services received April 19 - 26,
2003 and processed by Medicare on May 6, 2003.
On'August 4 and September 2, 2003, the Board tabled Mr. Blinn's
claim pending the receipt of the Regence explanation of benefits
statement. No new information was received.
Motion by Chair Pro Tem Larson, second by Member Cerino to
table Mr. Blinn's claim for an additional month.
MOTION CARRIED UNANIMOUSLY. 3-0.
Chair Kelly explained that in cases where the Board tables a claim,
the Board Secretary subsequently transmits a letter to the claimant
advising of the Board's action including the Board's request for any
additional information. Chair Kelly inquired whether the Board
members believed additional follow-up notice is necessary prior to
the Board's final consideration of the tabled claim. Board members
concurred that the current practice of notifying the claimant after
the Board's initial action is sufficient.
LEOFF Board Minutes
October 6, 2003
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, October 6, 2003 - '10:30 AM - Council Conference Room
LEOFF Board Minutes
October 6, 2003
Page 3
Bruce Caldwell
Request for reimbursement of dental expenses incurred on March
12, 2003 and processed by insurance on June 18, 2003 in the
amount of $138.00.
On September 2, 2003, the Board tabled Mr. Caldwell's claim
pending receipt of a physician's statement that Mr. Caldwell's
condition is a medical condition rather than a dental condition, and
the services are required and not elective. Mr. Caldwell submitted
a physician's statement on October 2, 2003, which was received
too late to be included in the agenda packet, but was distributed
during the meeting for Board review.
Board members reviewed and discussed the physician's statement
prepared by Dr. Michael D. Soronen.
Motion by Member Cerino, second by Chair Pro Tem Larson to
approve the claim in the amount of $138.00.
MOTION CARRIED UNANIMOUSLY. 3-0.
William Petersen
Claim for payment for reimbursement of vision expenses
follows:
as
Soft Contact Lenses:
$200.00
LEOFF Board Policy 9.02(A)(2) provides for reimbursement for
lenses and frames as follows:
Hard Contact Lenses:
Soft Contact Lenses:
$ 40.00/pair
$15.00/six pack
On September 2, 2003, the Board tabled Mr. Petersen's claim
pending receipt of additional documentation to support the medical
necessity for the contact lenses and the type of contact lenses
prescribed. No new information was received.
Motion by Member Cerino, second by Chair Pro Tem Larson to
table Mr. Petersen's claim for an additional month pending receipt
of the requested information.
MOTION CARRIED UNANIMOUSLY. 3-0.
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, October 6, 2003 - 10:30 AM - Council Conference Room
IV.
NEW BUSINESS
Ao
Disability Leave/Retirement Applications
No new application for disability leave/retirement was received.
B. Appeals
No appeal was filed.
C. Medical/HearingNision Claims
Gerry Fuller
Claim for payment
follows:
for reimbursement of vision
expenses as
Bifocal Vision Lenses: $166.00
LEOFF Board Policy 9.02(A)(2) provides for reimbursement for
lenses and frames as follows:
Bifocal Vision Lenses $ 60.00
Mr. Fuller has not received reimbursement for lenses within the last
two years.
Motion by Chair Pro Tem Larson, second by Member Cerino to
approve payment in the amount of $60.00 in accordance with
Policy 9.02(A)(2).
MOTION CARRIED UNANIMOUSLY. 3-0.
Murray M. Board
Request for authorization to purchase hearing aids from the Coscto
hearing aid center in the amount of $1,699 each for a total cost of
$3,398.
LEOFF Board members reviewed Mr. Board's claim.
Chair Kelly noted that the claim did not include a copy of a hearing
test.
Motion by Chair Pro Tem Larson, second by Member Cerino to
table Mr. Board's claim pending the receipt of a hearing test or
LEOFF Board Minutes
October 6, 2003
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, October 6, 2003 - 10:30 AM - Council Conference Room
other documentation to support the medical necessity of the
hearing aids.
MOTION CARRIED UNANIMOUSLY. 3-0.
D. Correspondence
Rudy Peden
Chair Kelly submitted to the Board correspondence from Rudy
Peden dated September 30, 2003 and received by Chair Kelly on
October 6, 2003 regarding "delayed request for LEOFF leave."
Chair Kelly instructed the Board Secretary to include Mr. Peden's
request on the Board's November agenda for discussion and
consideration.
E. Discussion
Amendment to LEOFF Board Policy 1.05 to reflect changes in state
law relating to disability board elections.
Chair Kelly reported that he discussed with City Attorney Heid, the
changes in state law relating to LEOFF Board elections. Mr. Heid's
recommendation to the Board is to accept the language from the
Association of Washington Cities. SB 5090 clarifies that only law
enforcement officers and fire fighters subject to the jurisdiction of
the LEOFF 1 disability boards may vote in board member elections.
All law enforcement officers or fire fighters employed or retired from
the City may serve as a LEOFF 1 disability board member, if
elected, regardless of retirement plan membership. Board
members agreed that LEOFF 1 and 2 members must nominate
themselves for election.
Board members reviewed the LEOFF Board Policy and Procedure
Manual in order to update the policies to reflect the changes in
state law.
Motion by Chair Pro Tem Larson, second by Member Cerino to
amend the LEOFF Board Policy and Procedure Manual as follows:
Policy 1.01(B) to read:
One (1) LEOFF 1 or LEOFF 2 firefighter te-be elected
..... ; .... ~ .....~ .... A h,, ,h~ m;,,, those members
LEOFF Board Minutes
October 6, 2003
Page 5
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, October 6, 2003 - 10:30 AM - Council Conference Room
subject to the jurisdiction of the Board, LEOFF 1,
active or retired. Elections for firefighter
representative shall be in even numbered years.
Policy 1.01(C) to read:
One (1) LEOFF 1 or LEOFF 2 police officer re-be
elect d by the '-"*; ..... ~ -"*;-~"~ ,.,,..,;,-,~ ,.,m ....
,,,.,,,,, .... ,~ ....... ; .... , ..... , .... ~ ~,, ,~,,, r,;,,, those
"~"'r"'"'.~'""" '"' r''''''''''-'~'-''] '"-'"1-'""',/'-'"" ".7 "'"'" --"%7
members subject to the jurisdiction of the Board,
LEOFF 1, active or retired. Elections for police officer
representative will be in odd numbered years.
Policy 1.05(A) to read:
The election of a LEOFF firefighter representative
shall be by secret ballot of all active and retired
LEOFF I firefighter personnel and shall be held
during the month of December of every even
numbered year. The election of the LEOFF law
enforcement officer representative shall be by secret
ballot of all active an retired LEOFF 1 law
enforcement personnel and shall be held in
December of every odd numbered year. The name of
the elected LEOFF law enforcement officer and
firefighter member shall be noted in the minutes of
the next regular meeting of the Board subsequent to
the election, along with the term for which elected.
Each member will hold office for a period of two (2)
years, or as soon thereafter as the successor is
elected.
Policy 1.05(B)(2) to read:
After the November meeting and upon receipt of
nominations, the Secretary shall prepare ballot
packages which shall contain: a) ballot, b) self-
addressed pre-stamped envelope for returning the
ballot, c) a letter sized envelope with no markings on
it in which the marked ballot is to be enclosed, and d)
an information sheet explaining who is running for the
position and the deadline date by which the Secretary
shall have to receive all ballots. Ballots will be mailed
LEOFF Board Minutes
October 6, 2003
Page 6
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, October 6, 2003 - 10:30 AM - Council Conference Room
to those LEOFF members subject to the jurisdiction of
the Board, LEOFF 1 members, active or retired.
MOTION CARRIED UNANIMOUSLY. 3-0.
ADJOURNMENT
There being no further
adjourned at 11:09 a.m.
business to come before the Board, the meeting
APPROVED THE ~ ~f DAY Of
,2003.
Jim, Kelly, Chair
Danielle Daskam, Secretary
LEOFF Board Minutes
October 6, 2003
Page 7