HomeMy WebLinkAbout11-03-2003City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, November 3, 2003 - 10:30 AM - Conference Room 1
MINUTES
CALL TO ORDER
Chair Jim Kelly called the meeting to order at 10:30 AM in Conference Room No.
1 located at Auburn City Hall, 25 West Main Street, Auburn, Washington. Chair
Kelly and the following Board members were present: Chair Pro Tem Bud
Larson, Member Gene Cerino, and Member Russ Vandver. Member Stacey
Brothers arrived at 10:33 AM. Others present during the meeting included: City
Attorney Daniel B. Heid, Associate City Attorney Joseph Beck, Human
Resources and Risk Management Director Brenda Heineman, and Board
Secretary Danielle Daskam.
II. APPROVAL OF MINUTES
Minutes of the October 6, 2003 LEOFF Board Meeting
Motion by Chair Pro Tem Larson, second by Member Cerino to approve
the October 6, 2003 minutes as mailed.
MOTION CARRIED UNANIMOUSLY. 4-0.
III. UNFINISHED BUSINESS
Pending Disability Leave/Retirement Applications
There was no pending disability leave/retirement application.
B. Claims
George Blinn
Claim for payment for reimbursement of medical expenses in the
amount of $840.00 for medical services received April 19 - 26,
2003 and processed by Medicare on May 6, 2003.
On August 4, September 2, and October 6, 2003, the Board tabled
Mr. Blinn's claim pending the receipt of the Regence explanation of
benefits statement. Mr. Blinn provided a Regence Explanation of
Benefits Statement processed on October 8, 2003 for medical
services received Ap'ril 19-26, 2003. The Board reviewed Mr.
Blinn's documents and noted that the Explanation of Benefits
Statement indicates there is no patient balance owed.
(Member Brothers arrived at this time.)
LEOFF Board Minutes
November 3, 2003
Page 1
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, November 3, 2003 - 10:30 AM - Conference Room 1
Motion by Chair Pro Tem Larson, second by Member Cerino to
deny the claim in the amount of $840.00 as the Regence
Explanation of Benefit statement indicates the amount was paid to
the provider.
MOTION CARRIED UNANIMOUSLY. 5-0.
William Petersen
Claim for payment for reimbursement
follows:
of vision expenses as
Soft Contact Lenses:
$200.00
LEOFF Board Policy 9.02(A)(2) provides for reimbursement for
lenses and frames as follows:
Hard Contact Lenses:
Soft Contact Lenses:
$ 40.00/pair
$15.00/six pack
On September 2 and October 6, 2003, the Board tabled Mr.
Petersen's claim pending receipt of additional documentation to
support the medical necessity for the contact lenses and the type of
contact lenses prescribed. No new information was received.
Motion by Chair Pro Tem Larson, second by Member Cerino to
table Mr. Petersen's claim for an additional month.
MOTION CARRIED UNANIMOUSLY. 5-0.
Murray M. Board
Request for authorization to purchase hearing aids from the Coscto
hearing aid center in the amount of $1,699 each for a total cost of
$3,398.
On October 6, 2003, the LEOFF Board tabled Mr. Board's request
pending receipt of Mr. Board's hearing examination results. Mr.
Board submitted the requested hearing exam documentation.
Motion by Member Cerino, second by Member Vandver to approve
the claim for hearing aids in the amount of $1,699 each for a total
cost of $3,398.
MOTION CARRIED UNANIMOUSLY. 5-0.
LEOFF Board Minutes
November 3, 2003
Page 2
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, November 3, 2003 - 10:30 AM - Conference Room 1
IV.
NEW BUSINESS
A. Disability Leave/Retirement Applications
Rudy Peden
Effective date of Disability: February 5, 2003
The Board to consider the application for disability leave or
retirement from Rudy Peden dated September 30, 2003 for
disability leave effective February 5, 2003 to June 24, 2003. Mr.
Peden has submitted the enclosed application together with a letter
dated September 30, 2003 and physician's statements from Dr.
Barbara Schneider and Dr. Steven Leifheit.
Chair Kelly recessed the meeting to executive session at 10:35 AM
for the purpose of discussing potential litigation.
Chair Kelly reconvened the regular meeting at 10:46 AM.
Board Members briefly reviewed Mr. Peden's disability request.
Motion by Member Cerino, second by Chair Pro Tem Larson to
deny the request of Rudy Peden for retroactive disability leave.
Chair Kelly requested that legal staff prepare the necessary
decision and order.
MOTION CARRIED UNANIMOUSLY. 5-0.
B. Appeals
No appeal was filed.
C. Medical/HearinqNision Claims
William Pitzl
Request for reimbursement of medical device expense incurred on
July 24, 2003 in the amount of $12.00.
Chair Kelly noted that a Regence Explanation of Benefits
Statement did not accompany the claim.
LEOFF Board Minutes
November 3, 2003
Page 3
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, November 3, 2003 - 10:30 AM - Conference Room I
Motion by Chair Pro Tem Larson, second by Member Brothers to
table Mr. Pitzl's claim pending the receipt of a Regence Explanation
of Benefits Statement.
MOTION CARRIED UNANIMOUSLY. 5-0.
T. M. Dunbar
Regence Explanation of Benefits claim number
0313233295800 processed on May 21, 2003 for services
received on April 30, 2003 in the amount of $24.05.
Motion by Member Cerino, second by Member Vandver to
approve the claim in the amount of $24.05.
MOTION CARRIED UNANIMOUSLY. 5-0.
Regence Explanation of Benefits claim number
0317432878300 processed on July 2, 2003 for services
received June 19, 2003 in the amount of $12.00.
Motion by Member Cerino, second by Member Vandver to
approve the claim in the amount of $12.00.
MOTION CARRIED UNANIMOUSLY. 5-0.
Ed Wilson
Claim for payment for reimbursement of vision expenses
follows:
as
Frames: $238.00
Bifocal Lenses $ 94.00
LEOFF Board Policy 9.02(A)(2) provides for reimbursement for
lenses and frames as follows:
Frames: $ 90.00
Bifocal Lenses $ 60.00
Chair Kelly noted the claimant did not sign the claim worksheet.
Board Secretary Daskam reported the original worksheet was
returned to Mr. Wilson for signature.
LEOFF Board Minutes
November 3, 2003
Page 4
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, November 3, 2003 - 10:30 AM - Conference Room I
Motion by Chair Pro Tem Larson, second by Member Cerino to
table Mr. Wilson's claim pending the receipt of a signed claim
worksheet.
MOTION CARRIED UNANIMOUSLY. 5-0.
Correspondence
E-mail dated October 15, 2003 from Monica Mischel of Richland
LEOFF Board regarding Forum Notes.
E-mail dated October 22, 2003 from Monica Mischel of Richland
LEOFF Board regarding SB 5090.
The above correspondence was presented for information only.
Board members briefly reviewed and discussed the
correspondence.
Police Department LEOFF Board Representative Election
According to LEOFF Board Policy and Procedure, 1.05, Elections, in
October of each odd numbered year, the LEOFF Board Secretary is to
prepare and mail forms for nomination of the law enforcement
representative to each active and retired law enforcement member.
Police Representative Jim Kelly's term expires on December 31, 2003.
The election schedule was enclosed in the agenda packet.
Board Secretary Daskam reported that the deadline for receiving
nominations for the Police LEOFF Board representative was October 31,
2003. Jim Kelly's nomination was the only nomination received by the
deadline. Section 1.05(B)(11) provides that when there is only one
person nominated for police or fire representative, balloting will not be
required and the individual will be considered elected. Therefore, Jim
Kelly is considered elected as the Police Department LEOFF Board
representative for the term January 1, 2004 through December 31, 2005.
Discussion
Procedure for Review of Policy and Procedure Manual
Chair Kelly requested Board members begin reviewing the current
policy and procedure manual for possible amendments in January
2004. Chair Kelly indicated a desire for the Board to review the its
policies on vision, dental and hearing aids.
LEOFF Board Minutes
November 3, 2003
Page 5
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, November 3, 2003 - 10:30 AM - Conference Room 1
ADJOURNMENT
There being no further business, the meeting adjourned at 10:58 AM.
APPROVED THE / DAY OF ~~ ,2003.
Ji~n Kelly, Chair
Danielle Daskam, Board Secretary
LEOFF Board Minutes
November 3, 2003
Page 6