HomeMy WebLinkAbout01-04-2004City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, January 5, 2004 - 10:30 AM - Conference Room '1
MINUTES
CALL TO ORDER
Chair Jim Kelly called the meeting to order at 10:30 AM in Conference Room 1
located on the main floor of Auburn City Hall, 25 West Main Street, Auburn,
Washington. Chair Kelly and the following Board members were present: Chair
Pro Tem Bud Larson, Member Bill Peloza, Member Roger Thordarson, and
Member Russ Vandver. Others present during the meeting included: Associate
City Attorney Joseph Beck and Board Secretary Danielle Daskam.
II.
II1.
ELECTION OF CHAIRPERSON AND CHAIRPERSON PRO TEMPORE
Section 1.05 of the LEOFF Board Policies and Procedures provides that at the
first meeting of each year, the members shall elect from among the members, a
member to serve as Chairperson and a member to serve as Chairperson pro
tempore.
Member Peloza nominated Bud Larson as Board Chair.
declined the nomination.
Member Larson
Motion by Member Larson, second by Member Thordarson to nominate and
elect Jim Kelly as Board Chair.
There were no other nominations.
MOTION CARRIED UNANIMOUSLY. 5-0.
Motion by Member Vandver, second by Member Thordarson to nominate and
elect Bud Larson as Chair Pro Tem.
There were no other nominations.
MOTION CARRIED UNANIMOUSLY. 5-0.
APPROVAL OF MINUTES
Minutes of the December 1,2003 LEOFF Board Meeting
Motion by Chair Pro Tem Larson, second by Member Vandver to approve
the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 5-0.
LEOFF Board Minutes
Janua~ 5,2004
Page 1
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, January 5, 2004 - 10:30 AM - Conference Room 1
IV. UNFINISHED BUSINESS
Pending Disability Leave/Retirement Applications
There was no pending disability leave/retirement application.
B. Claims
William Pitzl
Request for reimbursement of medical device expense incurred on
July 24, 2003 in the amount of $12.00.
On November 3 and December 1, 2003, the Board tabled Mr.
Pitzl's claim pending the receipt of an insurance Explanation of
Benefits Statement. Mr. Pitzl submitted a Regence Explanation of
Benefits claim number 0323132872100 processed on September
3, 2003 in response to the Board's request.
Motion by Chair Pro Tem Larson, second by Member Peloza to
approve the claim in the amount of $12.00.
MOTION CARRIED UNANIMOUSLY. 5-0.
V. NEW BUSINESS
Ao
Disability Leave/Retirement Applications
No new application for disability leave/retirement was received.
B. Appeals
No appeal was filed.
C. Medical/HearinqNision Claims
M. Eric Bearscove
Claim for payment for reimbursement of vision expenses
follows:
as
Bifocal Lenses $131.00
Frames $ 74.00
LEOFF Board Policy 9.02(A)(2) provides for reimbursement for
lenses and frames as follows:
Bifocal Lenses $ 60.00
Frames $ 90.00
LEOFF Board Minutes
January 5, 2004
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, January 5, 2004 - 10:30 AM - Conference Room 1
LEOFF Board Minutes
January 5, 2004
Page 3
Mr. Bearscove has not received reimbursement for lenses or
frames within the last two years.
Motion by Chair Pro Tem Larson, second by Member Thordarson
to approve reimbursement in the amount of $134.00 ($60.00 for
lenses and $74.00 for frames).
MOTION CARRIED UNANIMOUSLY. 5-0.
David Jar.qer
Claim for payment
follows:
for reimbursement of vision expenses as
Vision Exam $ 9.00
Bifocal Lenses $ 44.50
LEOFF Board Policy 9.02(A)(2) provides for reimbursement for
lenses and frames as follows:
Bifocal Lenses $ 60.00
Mr. Jarger has not received reimbursement for lenses within the
last two years.
Motion by Member Thordarson, second by Chair Pro Tem Larson
to approve payment in the amount of $53.50 ($9.00 for exam and
$44.50 for lenses).
MOTION CARRIED UNANIMOUSLY. 5-0.
Bruce Caldwell
Regence Explanation of Benefits Claim No. 0331432709200
processed on November 19, 2003 for medical services received on
November 7, 2003 in the amount of $22.00.
Motion by Member Peloza, second by Chair Pro Tem Larson to
deny the claim finding that the medical service requested for
reimbursement is preventative treatment.
MOTION CARRIED UNANIMOUSLY. 5-0.
Jim Kelly
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, January 5, 2004 - 10:30 AM - Conference Room 1
Claim for payment for reimbursement of vision expenses as
follows:
Vision Exam $ 10.00
Frames $148.00
LEOFF Board Policy 9.02(A)(1) provides for reimbursement for
frames as follows:
Frames $ 90.00
Mr. Kelly has not received reimbursement for frames within the last
two years.
Chair Kelly recused himself from the Board at this time. Chair Pro
Tem Larson presided.
Motion by Member Thordarson, second by Member Vander to
approve reimbursement in the amount of $100.00 ($10.00 exam
co-pay and $90 for frames).
MOTION CARRIED UNANIMOUSLY. 4-0.
Chair Kelly returned to the Board at this time and presided over the
remainder of the meeting.
Do
Correspondence
The following correspondence was received:
November 25, 2003 correspondence from the Department of
Retirement Systems regarding proposed rule making.
E. Discussion
1. Policy and Procedure Manual Review
Board members reviewed a vision cost survey dated December
2003 prepared by the LEOFF Board Secretary. The survey
included lens and frames charges from vendors Auburn Optical,
WalMart, Sam's Club, Costco, and Auburn Eye Care Center.
Member Vandver suggested that the Board adopt a flat rate
corrective lenses vision reimbursement policy regardless of type of
lenses.
LEOFF Board Minutes
January 5, 2004
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Monday, January 5, 2004 - 10:30 AM - Conference Room 1
VI.
Chair Kelly requested the Board Secretary obtain sample vision
reimbursement policies from other LEOFF Boards for review.
Chair Pro Tem Larson suggested the Board meeting time
contained in Section 1.04 of the Policy and Procedure Manual be
amended.
Motion by Member Peloza, second by Chair Pro Tem Larson to
change the regular meeting time of the LEOFF Board to the first
Tuesday of the month beginning at 10:00 a.m.
MOTION CARRIED UNANIMOUSLY. 5-0.
Member Thordarson noted that Appendix A must be revised to
reflect current Board members.
Chair Kelly requested that the Board members review the policy
and procedure manual and forward any suggested amendments to
the Board Secretary prior to the next meeting for inclusion in the
agenda packet.
ADJOURNMENT
There being no further business, the meeting adjourned at 11:02 a.m.
APPROVED THE ~.~--~ DAY OF FEBRUARY, 2004.
Danielle Daskam, Secretary
LEOFF Board Minutes
January 5, 2004
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