HomeMy WebLinkAbout04-17-2023 AgendaCity Council Meeting
April 17, 2023 - 7:00 P M
City Hall Council Chambers
A GE NDA
Watch the meeting L I V E !
Watch the meeting video
Meeting videos are not available until 72
hours after the meeting has concluded.
I .C AL L T O O RD E R
I I .L AND AC K NO WL E D G M E NT
We would like to acknowledge the Federally Recognized Muckleshoot I ndian Tribe, the
ancestral keepers of the land we are gathered on today. We thank them for their
immense contributions to our state and local history, culture, economy, and identity as
Washingtonians.
I I I .P UB L I C PART I C IPAT IO N
1.Public Participation
T he Auburn City Council Meeting scheduled for Monday April 17, 2023 at 7:00
p.m. will be held in person and virtually.
Virtual P articipation L ink:
To view the meeting virtually please click the below link, or call into the meeting at
the phone number listed below. The link to the Virtual Meeting is:
https://www.youtube.com/user/watchauburn/live/?nomobile=1
To listen to the meeting by phone or Z oom, please call the below number or click
the link:
Telephone: 253 205 0468
Toll Free: 888 475 4499
Z oom: https://us06web.zoom.us/j/89806567186
A .P ledge of Allegiance
I V.Roll Call
V.ANNO UNC E M E NT S, M AY O R'S P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
A .W S D O T P resentation
B lake J ones from W S D O T's I -405/S R 167 Corridor P rogram to present updates
around S R 167 Master P lan Process
Page 1 of 100
V I .AP P O I NT M E NT S
A .Transportation Advisory B oard
City Council to approve the appointment of Derek Ronnfeldt to the Transportation
A dvisory Board (Green River College) for a three year term expiring December 31,
2025
(RE C O M M E ND E D AC T I O N: M ove to approve the appointment of Derek
Ronnfeldt to the Transportation Advisory Board (Green River College) for a
three year term expiring December 31, 2025.)
B .P arks & Recreation B oard
City Council to approve the appointment of Tiffany L indsay to the Parks & Recreation
B oard for a three year term expiring December 31, 2025
(RE C O M M E ND E D AC T I O N: M ove to approve appointment of Tiffany L indsay
to the Parks & Recreation Board for a three year term expiring December 31,
2025.)
V I I .AG E ND A M O D I F IC AT I O NS
V I I I .C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue.
1.T he public can participate in-person or submit written
comments in advance.
Participants can submit written comments via mail, fax, or email. All written
comments must be received prior to 5:00 p.m. on the day of the scheduled
meeting and must be 350 words or less.
Please mail written comments to:
City of A uburn
Attn: Shawn Campbell, City Clerk
25 W Main S t
Auburn, WA 98001
Please fax written comments to:
Attn: Shawn Campbell, City Clerk
F ax number: 253-804-3116
Email written comments to:
publiccomment@auburnwa.gov
I f an individual requires an accommodation to allow for remote oral comment
because of a difficulty attending a meeting of the governing body, the City
requests notice of the need for accommodation by 5:00 p.m. on the day of the
scheduled meeting. Participants can request an accommodation to be able to
Page 2 of 100
provide remote oral comment by contacting the City Clerk’s Office in person, by
phone (253) 931-3039, or email to publiccomment@auburnwa.gov
B .Correspondence - (T here is no correspondence for Council review.)
I X.C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
1.F inance Ad Hoc Committee (Chair B aldwin)
2.Mayoral B enefits and L eave Compensation Review A d
Hoc Committee (Chair B aldwin)
X .C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the April 3, 2023 City Council Meeting
B .Claims Vouchers (Thomas)
Claims voucher list dated A pril 17, 2023 which includes voucher number 471551
through 471687, in the amount of $3,970,985.11 and three wire transfers in the amount
of $870,450.27
C.P ayroll Voucher (T homas)
P ayroll check numbers 539483 through 539485 in the amount of $78,448.18,
electronic deposit transmissions in the amount of $2,756,038.99 for a grand total of
$2,677,590.81 for the period covering March 30, 2023 to April 12, 2023
(RE C O M M E ND E D AC T I O N: M ove to approve the Consent Agenda.)
X I .UNF INIS HE D B US I NE S S
X I I .NE W B US I NE S S
X I I I .O RD INANC E S
A .Ordinance No. 6900 (T homas)
A n Ordinance amending Ordinance No. 6879, the 2023-2024 B iennial Operating
B udget Ordinance, and Ordinance No. 6888, the 2023-2024 Biennial Capital Budget,
authorizing amendment to the City of Auburn 2023-2024 B udget as set forth in
S chedule "A" and Schedule "B "
(RE C O M M E ND E D AC T I O N: M ove to adopt Ordinance No. 6900.)
Page 3 of 100
X I V.RE S O L UT IO NS
A .Resolution No. 5701 (Thomas)
A Resolution reviewing a schedule of prices for services provided by the A uburn
Valley Humane Society to ensure competitive service prices
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5701.)
B .Resolution No. 5713 (Thomas)
A Resolution authorizing the Mayor to execute an agreement between the City of
A uburn and K ing County to implement the 2023-2024 L ocal Hazardous Waste
Management Program and to accept and expend program grant funds
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5713.)
C.Resolution No. 5715 (Caillier)
A Resolution declaring an A uburn P olice Department canine as surplus property and
approving its transfer to a purchaser by contract
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5715.)
X V.M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
B .From the M ayor
X V I .AD J O URNM E NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 4 of 100
AGENDA BILL APPROVAL FORM
Agenda Subject:
WSDOT Presentation
Date:
March 31, 2023
Department: Attachments:
WSDOT Pres entation
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background for Motion:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:April 17, 2023 Item Number:AN.1
Page 5 of 100
I-405/SR 167 Corridor ProgramAuburn City Council April 17, 2023Lisa Hodgson, P.E., DBIA WSDOT I-405/SR 167 Program AdministratorApril Delchamps, AICP WSDOT Corridor Planning ManagerPage 6 of 100
Agenda2• I-405/SR 167 Program• Overview• Project updates • SR 167 Master Plan• Update •Q&APage 7 of 100
3Program overviewLisa Hodgson, I,, -I-405/SR 167 Program Administrator Page 8 of 100
Local arterial improvements50% completeBus Rapid Transit stations91% complete or fundedPedestrian/bicycle improvements65% complete or fundedDirect Access and Direct Connectors35% complete or funded (system-system)Park and Ride expansions138% of planned spaces complete or fundedTransit service increase62% complete or anticipatedVanpool service increase40% completeTransit center expansions70% completeAdd 2 lanes in each direction 55% complete or fundedProgress towards the I-405 Master Plan and SR 167 Corridor Plan4Page 9 of 100
51999 2002 2003 2005 2008 2009 2010 2011 2012 2013 2015 2016 2019 2022I-405 Master Plan Process BeginsI-405 Corridor Program Record of DecisionNickel Funding Package$.5BComplete Eastside Corridor Tolling Study and Expert Review Panel StudyEHB 1382 Authorizes Tolling on I-405 and WSTC Toll StudyWSTC Study CompleteWSDOT Funding and Phasing CompleteTPA Funding$1BConnecting Washington Funding Package$1.3BESSB 5352 Authorizes Eastside Corridor Tolling StudySR 167 Corridor PlanRenton to Bellevue Toll AuthorizationEAG adopted ETLs with 10 year implementation strategyST-3$1BESSB5825Funding$1BST-3/East LinkMove Ahead Washington package and HB 1990A history of regional supportPage 10 of 100
Executive Advisory Group History:2010 endorsement of 40-mile express toll lane system6Page 11 of 100
7Project updatesLisa Hodgson, I, ,-II-405/SR 167 Program Administrator Page 12 of 100
Open: SR 167/SR 410 to SR 18 Northbound Congestion Management Project8Funded by:Page 13 of 100
SR 167 Corridor Improvements Project9Project overview• Upgrades SR 167 toll system for management consistency • Adds strategic capacity by constructing a southbound auxiliary lane including preservationProject scheduleFunded by:Page 14 of 100
SR 167/SR 410 to SR 18 Southbound Congestion Management ProjectProject overview• Expands Express Toll Lane system by 6-miles nearly completing 50-mile managed system• Addresses fish barriers and preservationProject schedule10Funded by:Page 15 of 100
Northeast 44thStreet InterchangeI-405/Renton to Bellevue Widening and ETLs Project11Main Street Bridge ReplacementKing County EastrailFunded by:Project supports Sound Transit’s I-405 BRTMain Street Bridge Demolition video: www.youtube.com/watch?v=mF78wx9NMeA&feature=emb_titlePage 16 of 100
12Page 17 of 100
Your points of contact Caroline Barnett, I-405/SR 167 Program South-End Lead•BarnetC@consultant.wsdot.wa.gov• 206-410-0423I-405/SR 167 Corridor Communications •I405SR167Program@wsdot.wa.gov• 425-456-858513Page 18 of 100
14SR 167 Master PlanApril Delchamps, WSDOT Corridor ManagerPage 19 of 100
SR 167 Master Plan15Phase 1: Study planningOct – Nov 2021Phase 2: Existing and future conditionsDec 2021 –Feb 2022Phase 3: Develop and screen strategiesJan – April 2022Phase 4: Develop and evaluate multimodal scenarios Apr – Jan 2022Phase 5: Final report Nov 2022 –Jun 2023Community and partner engagementListening Sessions: Study Area, Vision & GoalsEquity Advisory Committee MeetingsCo-Creation Community WorkshopsCOpen HouseOpen HouseImplementation PlanA planning and environmental linkage studyPage 20 of 100
16Online survey, co-creation workshopCommunity forum/pop-up eventsEquity Advisory CommitteeSR 167 Master Plan - Partner and Community EngagementPage 21 of 100
SR 167 Final Study Area17•Data informed:Recommended Scenario advances Master Plan Goals better than any of the Refined Scenarios•Partner and Community refined: Key projects and strategies have been vetted, discussed, and refined based on partner interviews and mapped back to community feedbackPage 22 of 100
18Our ProcessVISION TORECOMMENDATIONSVisionGoals Supported by NeedsMetricsScenariosRecommendationsPage 23 of 100
Master Plan VisionWhat is the SR 167 Master Plan vision:The SR 167 Master Plan will identify near-, medium-, and long-term solutions intended to facilitate the movement of both people that travel on and across SR 167 for work, school, other essential and non-essential trips, and goods that support economic vitality. Travel along and across the SR 167 corridor will be safe, connected, resilient, and reliable. The SR 167 Master Plan will strive for practical solutions to(a) prioritize the needs of vulnerable and overburdened communities,(b) reduce physical barriers of the current system,(c) support the Puget Sound Regional Council (PSRC) Regional Growth Strategy,(d) facilitate transit and active transportation,(e) support projected growth and land-use changes,(f) accommodate freight movement, and(g) reduce greenhouse gas emissions.19Page 24 of 100
Master Plan GoalsWhat are the SR 167 Master Plan goals:•Equity: Provide a range of transportation options that address the needs of vulnerable and overburdened communities.•Safety: Improve existing and future safety conditions.•Environment: Provide for improvements that reduce greenhouse gas emissions and limit environmental impacts.•Multimodal: Transform how people and goods travel in support of the Regional Growth Strategy, focusing on Regional Growth Centers, Manufacturing and Industrial Centers and Countywide Centers through multimodal and multiagency investments, while reducing single occupancy vehicle demand and removing barriers for all modes that limit local connectivity across the corridor.•Mobility & Economic Vitality: Manage mobility for local, regional, state, and inter-state trips, leveraging technology advancements, supporting economic vitality, and considering the unique needs of all travelers and modes, including freight/goods movement, active transportation, and transit.•Practical Solutions & State of Good Repair: Identify strategies that are practical, implementable, and fundable in a realistic timeline considering the importance of maintaining a State of Good Repair throughout facility lifecycle.20••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••Page 25 of 100
21Page 26 of 100
22Engagement by the numbers*…*As of March 1Page 27 of 100
23Next Steps•Engagement• Planning for online open house this spring•TAC Meeting #7: May 3 •EAC Meeting #7: May 12 •PAC Meeting #7: May 23•SR 167 Master Plan Next Steps:• Draft report will be shared with partners by late April• Document partner support for recommendation• Develop SR 167 Master Plan PEL Report•SR 167 Implementation Plan (unfunded)Page 28 of 100
Thank You24Lisa HodgsonI-405/SR 167 Program Administrator HodgsoL@wsdot.wa.govApril DelchampsWSDOT Corridor ManagerDelchaA@wsdot.wa.govPage 29 of 100
AGENDA BILL APPROVAL FORM
Agenda Subject:
Mayoral Benefits and Leave Compensation Review Ad Hoc
Committee (Chair Baldwin)
Date:
April 11, 2023
Department:
City Council
Attachments:
Ad Hoc Committee Report
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background for Motion:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:April 17, 2023 Item Number:
Page 30 of 100
BackgroundIn November 2022, city staff brought forward Ordinances 6889 and 6890 with the intent to clean up code language related to city leave and align with RCW changes from 2018.During review of these ordinances, Council identified language related to the handling of leave accruals for the Mayoral position that revealed a financial exposure and potential room for abuse. In order to reduce risk for the city, Council voted to table the ordinances for additional review and created the Ad Hoc Committee to investigate and propose improvements. Page 31 of 100
Ad Hoc Committee• Defined Duties– This committee was tasked to:• work with staff to gather both historic and comparative data, • evaluate current ordinance• establish appropriate legal span of control• develop options for revising the existing ordinance language• and present our findings back to council in study session when next steps may be taken as determined by council• Committee Members– Kate Baldwin, Chair– Robert Baggett– James Jeyaraj, Deputy MayorPage 32 of 100
Timeline11/28 Ordinances first brought to Council Study Session12/19 Council tabled the motions to be reviewed in Study Session1/9 Study Session cancelled due to IT network outage2/6-2/7 Committee Formed & Members Identified2/13 Committee met with Staff2/27-3/10 Review Materials3/10-3/21 Develop Draft Proposals4/17 Council ReviewPage 33 of 100
Materials ReceivedItems Requested by Ad-Hoc CommitteeProvide a chart showing by each directorVacation Leave Accrual RatesVacation Leave Cap/MaxVacation Leave CarryoverVacation Leave Policy on Termination or DepartureSick Leave Accrual RatesSick Leave Cap/MaxSick Leave CarryoverSick Leave Policy on Termination or DepartureProvide a chart showing by regional mayors – Cities to include: Federal Way, Kent, Bellingham, Renton, Burien, Issaquah. Staff may suggest additional cities comparable to Auburn. Vacation Leave Accrual RatesVacation Leave Cap/MaxVacation Leave CarryoverVacation Leave Policy on Termination or DepartureSick Leave Accrual RatesSick Leave Cap/MaxSick Leave CarryoverSick Leave Policy on Termination or DepartureOther MaterialsProvide the salary materials that were presented to the Independent Salary Commission for the past 5 yearsProvide the minutes from the previous Salary Commission meetings from the past 5 yearsProvide the current rosterMembership, year appointedProvide the final votes for the past 5 yearsProvide the set of HR policies that cover leave benefits and pay-out for the mayoral positionPage 34 of 100
Comparison Review• Refer to the Spreadsheet provided by HRPage 35 of 100
Independent Salary CommissionFindings: Upon review, the Committee determined that there was a need to clarify the ordinance language - under ACC 2.08.020 - which formed the Independent Salary Commission (ISC) and the practices of that Commission.In setting the ISC’s purpose, ACC 2.08.020 uses the term “compensation,” which on its face could be interpreted to include both salary and benefits (sick leave, vacation, etc.) of the Mayoral position. However, in practice, the Committee determined the ISC has not been voting on vacation leave, sick leave, or management leave benefits based on the meetings’ minutes and historical information provided by HR.Recommendation:Based on these findings, the Committee recommends that Council work with Legal to modify ACC 2.08.020 and clarify the authority of the ISC to be limited to elected official salary recommendations.Action: • Motion for staff to revise ordinance for the Independent Salary Commission– Clarify that ‘only Salary’ is authorized by the ISCTimeline: ASAPPage 36 of 100
Vacation LeaveFindings: Upon review, the Committee determined that comparable cities rely on an accrual cap for vacation leave benefits for the Office of the Mayor. The absence of any cap is an anomaly.Recommendation:Based on these findings, the Committee recommends that Council introduce a cap for vacation leave accruals for the Office of the Mayor.We recommend:• Adding language to Chapter 2.03 ACC for the Office of the Mayor• Implementing a cap to match the mean accrual rate for City of Auburn Directors, at 364hoursAction: • Review and select a “method to implement” with Council (see next slide)• Motion for staff to revise ordinance language based on Council’s selected ‘method to implement’Page 37 of 100
Vacation LeaveDiscussion: Method to Implement•“Implement Now”– Set the new cap for vacation accrual for the Mayoral position– Allow for the retention of 182 hours of the Mayor’s existing vacation hours, and payout at 100% any accumulated hours over that amount with the payout to be issued within 30 days of the ordinance’s effective date.– Utilize the new cap going forward– This approach:• Maintains earned benefits• Allows for an existing bank to remain available for use• Puts cap into effect immediately• Will allow for payout at termination up to the new cap–HR: To provide the anticipated payout cost for this option.•“Delayed Start”– Implement the new cap at the start of the next Mayoral term– This approach:• Allows continued accumulation for the remainder of current term–HR: To provide the anticipated payout cost for this option.Page 38 of 100
Sick LeaveFindings: Upon review, the Committee determined that each comparable city is different with regards to the Office of the Mayor’s sick leave payout.With regards to Auburn, the Committee finds that:• Policies that reward behaviors that encourage the Mayor to come in sick are not in the best interest of the city• Where digital/hybrid/remote work is technologically available; and• Where deputy mayor, council, and executive leaders are available to support public events as alternatesRecommendation:Based on these findings, the Committee recommends that Council modify Chapter 2.03 ACC to incorporate lessons learned from the pandemic, and align the sick leave of the Mayoral position with that of City of Auburn unaffiliated staff.Action: •Review and discuss options with Council (see next slides)•Motion for staff to revise ordinance language based on “option” selected and the ‘method to implement’Page 39 of 100
Sick LeaveDiscussion: Select Option for Sick Leave Payout for the Office of the Mayor•Option 1: Introduce a graduated payout for the Office of the Mayor based on tenure to match unaffiliated staff accrual rates•Option 2: No cash out of accrued sick leave for the Office of the MayorTerm Proposed Percent of Payout0 – 4 years 0%5 – 14 years 25%15 – 24 years 50%25+ years 100%Page 40 of 100
Sick LeaveDiscussion: Method to Implement•“Implement Now”– Establish the new sick leave payout model for the Office of the Mayor– Payout the full amount of accrued Sick Leave at 100% effective of the date the ordinance goes into effect– Issue a check within 30 days of the ordinance’s effective date– Provide a new set of front-loaded sick leave at 120 hours, which will be subject to the new graduated payout model–HR: To provide the anticipated payout cost for this option.•“Delayed Start”– Implement the new cap at the start of the next Mayoral term– This approach:• Allows continued accumulation for the remainder of current term–HR: To provide the anticipated payout cost for this option.Page 41 of 100
Key Highlights• High Level Recap– “Anything earned remains earned”–Per RCW• Mayoral Salary cannot decrease during term• Benefit modification may be made during term– ISC changes to take effect immediately– Independent Salary Commission oversees only elected officials salary changes and will continue to do so– Vacation leave accrual and payout language will be modified for the Office of the Mayor– Sick leave accrual and payout language will be modified for the Office of the MayorPage 42 of 100
Q&A• Discussion– Recommendation #1 – ISC– Recommendation #2 – Vacation Leave– Recommendation #3 – Sick Leave Page 43 of 100
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the April 3, 2023 City Council Meeting
Date:
April 11, 2023
Department:
City Council
Attachments:
April 3, 2023 Minutes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background for Motion:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:April 17, 2023 Item Number:CA.A
Page 44 of 100
City Council Meeting
April 3, 2023 - 7:00 P M
City Hall Council Chambers
MINUT E S
Watch the meeting L I V E !
Watch the meeting video
Meeting videos are not available until 72
hours after the meeting has concluded.
I .C AL L T O O RD E R
I I .L AND AC K NO WL E D G M E NT
I I I .P UB L I C PART I C IPAT IO N
1.Public Participation
The City Council Meeting was held in person and virtually.
A .P ledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet and led those
in attendance in the Pledge of Allegiance.
I V.Roll Call
Councilmembers present: B ob Baggett, K ate Baldwin, L arry Brown, Robyn
Mulenga, Cheryl Rakes, and Yolonda Trout-Manuel. Deputy Mayor J ames
J eyaraj was excused.
Department directors and staff members present included: City Attorney
K endra Comeau, Director of F inance J amie T homas, Patrol
Commander Cristian Adams, Director of P arks, A rts, and Recreation Daryl
Faber, Director of Public Works I ngrid Gaub, Director of Equity and
I nclusion Brenda Goodson-Moore, Director of Administration Dana
Hinman, Business Systems A nalyst Chrissy Malave, and Deputy City
Clerk Hannah Scholl.
V.ANNO UNC E M E NT S, M AY O R'S P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
A .S exual A ssault Awareness Month
Mayor Backus proclaimed the month of April 2023, as "Sexual Assault
Awareness Month" in the City of A uburn.
Director of Communications and P olicy L aurel Redden, with King County
S exual A ssault Resource Center, accepted the proclamation. She thanked
Page 1 of 7Page 45 of 100
Mayor and Council for their support and discussed the correlation between
homelessness and sexual assaults.
B .A rbor Day
Mayor Backus to proclaim A pril 28, 2023 as "Arbor Day" in the City of Auburn
Mayor Backus proclaimed April 28, 2023, as "Arbor Day" in the City of
A uburn.
Director F aber accepted the proclamation and invited everyone to attend
the Red Oak Tree P lanting Event on A pril 12, 2023, at Frank F ulmer P ark.
C.National Public Safety Telecommunicators Week
Mayor Backus to proclaim A pril 9, 2023 through April 15 , 2023 as "National Public
S afety Telecommunicators Week" in the City of A uburn
Mayor Backus proclaimed April 9, 2023 through A pril 15 , 2023,
as "National Public Safety Telecommunicators Week" in the City of Auburn.
Deputy Director Vonnie Mayer, with Valley Com 911, accepted the
proclamation and thanked Mayor and Council.
D.S ikh Heritage Month
Mayor Backus to proclaim A pril as "S ikh Heritage Month" in the City of A uburn
Mayor Backus proclaimed April 2023, as "Sikh Heritage Month" in the City
of Auburn.
City of K ent Councilmember Satwinder K aur, and Hira S ingh, accepted the
proclamation and thanked Mayor and Council. T hey invited everyone to
come learn about and celebrate Sikh Heritage at two upcoming events;
A pril 15, 2023, in F ederal Way and May 27, 2023, at Showare Center in
K ent.
E .J unior City Council P resentation (Hinman)
The A uburn J unior City Council to provide a report to the A uburn City Council on their
activities and goals
J unior City Councilmembers Mulenga, Park, S andate, and Menzia
provided Council with an update on recruitment, National L eague of Cities
Conference, community outreach, and expressed their gratitude for Mayor
and Council.
Mayor Backus and Council expressed their gratitude to each member and
thanked them for all their hard work.
V I .AP P O I NT M E NT S
A .A ppointment to Human Services Commission
City Council to approve the appointment of David Wright and Adriel Foxley to the
Human Services Commission, for a three year term expiring December 31, 2025
Page 2 of 7Page 46 of 100
Councilmember Trout-Manuel moved and Councilmember Brown
seconded to approve the appointment of David Wright and A driel F oxley to
the Human S ervices Commission for a three year term expiring December
31, 2025.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
B .A ppointment to S alary Commission
City Council to approve the appointment of K atherine Murray to the S alary
Commission, for a four year term expiring December 31, 2026.
Councilmember B rown moved and Councilmember B aldwin seconded to
approve the appointment of K atherine Murray to the S alary Commission for
a four year term expiring December 31, 2026.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
V I I .AG E ND A M O D I F IC AT I O NS
The Sexual Assault Awareness Month P roclamation was added to the
agenda.
V I I I .C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .P ublic Hearings - (No public hearing is scheduled for this evening.)
B .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue.
1.T he public can participate in-person or submit written
comments in advance.
Carly W illis 1809 Howard Rd. A uburn, W A
Ms. W illis expressed her concerns regarding the crime around her
business in south A uburn.
Rahn B runs 1811 Howard Rd. A uburn, W A
Mr. Bruns expressed his concerns regarding the crime around his business
in south Auburn and asked Council for their support.
L ara Pharmer 1811 Howard Rd. A uburn, W A
Ms. P harmer expressed her concerns regarding the crime around her
business in south A uburn.
J ennifer Carrington 1811 Howard Rd. A uburn, W A
Ms. Carrington expressed her concerns regarding the crime around her
business in south A uburn and her concerns regarding safety for her
students.
Page 3 of 7Page 47 of 100
S cott Woolcolt 1811 Howard Rd. Auburn, WA
Mr. Woolcolt expressed his concerns regarding the crime around his place
of employment in south A uburn and his concerns regarding the safety of
their students.
Waylon Menzia 2 E Main St. Auburn, WA
Mr. Menzia expressed his gratitude to the City of Auburn for recognizing
Transgender Day of Visibility.
Virginia Haugen 2503 R S T S E A uburn, W A
Ms. Haugen expressed her concerns regarding the crime in her
neighborhood.
C.Correspondence
There was no correspondence for Council to review.
I X.C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
1.F inance Ad Hoc Committee (Chair B aldwin)
Councilmember B aldwin, Chair of the F inance ad hoc committee,
reported she and Councilmember Baggett have reviewed the claims
and payroll vouchers described on the agenda this evening and
recommended their approval.
2.Mayoral B enefits and L eave Compensation Review A d
Hoc Committee (Chair B aldwin)
Councilmember B aldwin, Chair of the Mayoral B enefits and L eave
Compensation Review ad hoc committee, reported the committee
met on March 22, 2023, and finalized their recommendations. T he
committee is preparing their presentation and will notify City staff
when they have a requested date to add it to a future agenda.
X .C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the March 6, 2023 Regular City Council Meeting
B .Minutes of the March 13, 2023 S tudy S ession Meeting
C.Minutes of the March 20, 2023 S pecial City Council Meeting
Page 4 of 7Page 48 of 100
D.Claims Voucher (Thomas)
Claims voucher list dated March 20, 2023 which includes voucher number 471293
through 471447, in the amount of $4,659,856.47 and two wire transfers in the amount
of $957,038.33
Claims voucher list dated A pril 3, 2023 which includes voucher number 471448
through 471550, in the amount of $4,720,925.59 and three wire transfers in the amount
of $841,459.18
E .P ayroll Voucher (T homas)
P ayroll check numbers 539475 through 539478 in the amount of $78,165.14,
electronic deposit transmissions in the amount of $2,575,889.59 for a grand total of
$2,654,054.73 for the period covering March 2, 2023 to March 15, 2023
P ayroll check numbers 539479 through 539481 in the amount of $722,979.29,
electronic deposit transmissions in the amount of $2,447,751.14 for a grand total of
$3,170,730.43 for the period covering March 16, 2023 to March 29, 2023
Councilmember Trout-Manuel moved and Councilmember Baggett
seconded to approve the consent agenda.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
X I .UNF INIS HE D B US I NE S S
There was no unfinished business.
X I I .NE W B US I NE S S
There was no new business.
X I I I .RE S O L UT IO NS
A .Resolution No. 5704 (Comeau)
A Resolution authorizing the Mayor to execute a Utility Easement on City Property in
favor of Puget Sound E nergy
Councilmember B rown moved and Councilmember Trout-Manuel
seconded to approve Resolution No. 5704.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
B .Resolution No. 5705 (Faber)
A Resolution authorizing the Mayor to execute a Capital Grant A greement with King
County, Washington for P arks Capital and Open Space P rogram F unds, and to
appropriate and expend the Grant Funds
Councilmember B aldwin moved and Councilmember Mulenga seconded
to approve Resolution No. 5705.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
Page 5 of 7Page 49 of 100
C.Resolution No. 5708 (Comeau)
A Resolution authorizing the Mayor to execute an A llocation Agreement and
P articipation F orms related to Opioid P harmacy and Manufacturer Settlements
Councilmember B rown moved and Councilmember Mulenga seconded to
approve Resolution No. 5708.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
D.Resolution No. 5709 (Gaub)
A Resolution authorizing the Mayor to execute the A quatic Easements from the
Washington Department of Natural Resources for the L ea Hill Bridge and associated
City-Owned Utilities
Councilmember Trout-Manuel moved and Councilmember Rakes
seconded to approve Resolution No. 5709.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
X I V.M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
Councilmember B aggett reported he attended the National L eague of
Cities Conference.
Councilmember B aldwin reported she attended the National L eague of
Cities Conference.
Councilmember B rown reported he attended the National L eague of Cities
Conference.
Councilmember Mulenga reported she attended the National L eague of
Cities Conference.
Councilmember Rakes reported she attended the Main S treet Conference
in Boston.
Councilmember Trout-Manuel reported she attended the National L eague
of Cities Conference.
B .From the M ayor
Mayor Backus reported she attended the Celebration of L ife for F ormer
Green River College President Rich Rutkowski, Auburn Noon L ions Club
A uction event, Housing Development Consortium 35th Anniversary
Celebration, S potlight B usiness Awards Gala E vent, Opening Day for
A uburn L ittle L eague, Compass Housing Alliance F undraiser Event, and
the National L eague of Cities Conference.
Page 6 of 7Page 50 of 100
X V.AD J O URNM E NT
There being no further business to come before the Council, the
meeting was adjourned at 8:24 p.m.
A P P R O V E D this 17th day of April, 2023.
____________________________ ____________________________
NA NC Y B A C K US, MAYO R Hannah Scholl, Deputy City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 7 of 7Page 51 of 100
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers (Thomas)
Date:
April 10, 2023
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Approve Claim Vouchers.
Background for Motion:
Background Summary:
Claims voucher list dated April 17, 2023 which includes voucher number 471551 through
471687, in the amount of $3,970,985.11 and three wire transfers in the amount of
$870,450.27.
Rev iewed by Council Committees:
Councilmember:Baldwin Staff:Thomas
Meeting Date:April 17, 2023 Item Number:CA.B
Page 52 of 100
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Voucher (Thomas)
Date:
April 10, 2023
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background for Motion:
Approve Payroll Vouchers.
Background Summary:
Payroll check numbers 539483 through 539485 in the amount of $78,448.18, electronic
deposit transmissions in the amount of $2,756,038.99 for a grand total of $2,677,590.81 for
the period covering March 30, 2023 to April 12, 2023.
Rev iewed by Council Committees:
Councilmember:Baldwin Staff:Thomas
Meeting Date:April 17, 2023 Item Number:CA.C
Page 53 of 100
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6900 (Thomas)
Date:
March 30, 2023
Department:
Finance
Attachments:
Ordinance 6900 Inter Office Memo
Ordinance No. 6900
BA #1 Schedule A
BA #1 Schedule B
Budget Impact:
Current Budget:
$417,051,906
Proposed Revision:
$15,136,246
Revised Budget:
$432,188,152
Administrativ e Recommendation:
City Council to approve Ordinance No. 6900.
Background for Motion:
This Ordinance amends Ordinance 6888, amending the City’s 2023-2024 Biennial
Budget and authorizes the carryforward of unused budget authority from 2022, new expenditures
offset by new revenues, and limited requests for new expenditure authority.
Background Summary:
Ordinance No. 6900 (Budget Amendment #1) represents the first budget amendment for the
2023-2024 biennium. The first budget amendment of the biennium consists of carryforwards
of funds under contract in the previous year, carryforwards of unexpended ARPA funds, new
expenditures offset by new revenues such as grants, and limited requests for new budget
authority. For details, see that attached transmittal memorandum and supporting materials.
Rev iewed by Council Committees:
Councilmember:Baldwin Staff:Thomas
Meeting Date:April 17, 2023 Item Number:ORD.A
Page 54 of 100
Interoffice Memorandum
To: City Council
From: Jamie Thomas, Finance Director
CC: Nancy Backus, Mayor
Date: March 29, 2023
Re: Ordinance #6900 – 2023-2024 Budget Amendment #1
Budget Amendment #1 is the first amendment of the City of Auburn’s 2023-2024 biennial budget. For details
on specific requests to amend the 2023 budget, please refer to the accompanying Schedule A, Summary
of 2023 Budget Adjustments by Fund.
The main purpose of the first budget amendment of the year is to carry forward remaining 2022 budget
authority for identified programs and costs that were budgeted in 2022 but not completed. The requested
unspent budget authority from 2022 to be carried forward into the 2023 budget year for all funds is
$1,290,304.
Additional items included in this amendment are recognition and expense of ARPA funds received in 2021-
2022, acceptance and expenditure of new grants, expenditure adjustments, fund costs not anticipated in the
2023 budget, and transfer dollars among funds to enable certain amendments.
Carry forward of unspent expenditure spending authority from 2022: This amendment enables the
completion of various contracts in 2023 by carrying forward unspent resources at the end of 2022. Note that
carry forwards in capital funds are not included in this budget amendment due to the adoption of multi-year
capital budget, as approved in Ordinance No. 6682. Totals requested to be carried forward by fund are:
• General Fund (Fund 001) $ 569,704
• Capital Improvements Fund (Fund 328) 70,000
• Water Utility Fund (Fund 430) 150,000
• Sewer Utility Fund (Fund 431) 100,000
• Storm Utility Fund (Fund 432) 120,600
• Innovation & Technology Fund (Fund 518) 280,000
TOTAL $ 1,290,304
Page 55 of 100
ARPA Funding: carry-forwards of ARPA funding budgeted but unused in 2022 totals $4,855,986,
which includes capital projects utilizing these funds. Requests include:
• Sidewalk Program $ 800,000
• Paving Gravel Roads 634,086
• Neighborhood Street Light Program 500,000
• Encampment Cleanup 500,000
• Downtown Economic Development & Stability 447,900
• Downtown Sidewalk Replacement on Main, B St. Plaza surface 306,400
• Emergency Housing Voucher Program 250,000
• Neighborhood Traffic Calming 200,000
• Broadband to Hardest Hit Communities 167,500
• Human Services Grants (including admin) 160,000
• Auburn Way South Roundabout 150,000
• Cameras in Qualified Census Tracts 150,000
• Signing Bonuses for Lateral Hires (Police) 142,500
• Community Violence Intervention Programs 105,760
• Minor Improvements to Qualifying Neighborhood Parks 75,000
• Translation Services 75,000
• Recreation Access Grants 50,000
• Body Cameras (Police) 39,940
• Dykstra Foot Bridge 39,700
• LTE Employee: Grants Coordinator 39,700
• Vaccination Incentive Program 12,700
• Auburn Way South Median Landscape Replanting/Irrigation 9,800
TOTAL $ 4,855,986
Grants: New grants and carry-forwards of existing grants in this budget amendment total $1,839,724
and include:
• General Fund (Fund 001) $ 389,294
• Arterial Streets Fund (Fund 102) 1,050,000
• Housing & Community Development Fund (Fund 119) 366,330
• Airport Fund (Fund 465) 34,100
TOTAL $ 1,839,724
Expenditure Funding Adjustments: Expenditure funding adjustment requests included in this
budget amendment revise the spending authority for existing programs. Total expenditure funding
adjustment requests equal $126,850, and include:
• Increase expenditure budget for the Senior Center’s Veterans, Seniors and Human Services
(VSHSL) grant from King County. This is a true-up of $66,850 to allow budgeted expenditures
to match budgeted grant revenues.
• Increase budget for the Auburn Way South – Southside Sidewalks project by $60,000. This
increase is due to increases in construction costs associated with guardrails, street lighting,
and rapid rectangular flashing beacons (RRFB) since the project was originally scoped. This
project is partially grant-funded, with a completion deadline of summer 2023. The City has
partnered with the Muckleshoot Tribe to complete this project.
Page 56 of 100
New Funding Requests: Requests for new funding included in this budget amendment add spending
authority for new programs and unexpected expenditures. Total new funding requests equal $617,300, and
include:
• Accelerate budget for the East Valley Highway Widening project from
2025 to 2023 (cp2311 - grant funding anticipated early) $ 350,000
• Connect Game Farm Trail to proposed bridge in conjunction with the
Coal Creek Springs Transmission Main project 210,000
• Fleet transfers 41,000
• Budget for award and expenditure of a tourism grant from the Hotel/Motel
Tax (Tourism) to the Parks Department related to Petpalooza 9,000
• Budget to pay the insurance deductible related to a claim for an HVAC
unit vandalized in 2022 5,000
• Increase budget for design and engineering costs related to the ACRC 2,300
Transfers: Transfers between funds to accomplish specific budget amendment requests total
$6,747,982.
The following table summarizes the current and revised budget as a result of this amendment.
Table 1: 2023 Budget as Amended
2023 Adopted Budget $ 417,051,906
Budget Amendment #1 (Ord #6900) 15,136,246
Budget as Amended $ 432,188,152
Attachments:
❖ 1. Proposed Ordinance #6900 (budget adjustment #1)
❖ 2. Summary of proposed 2023 budget adjustments by fund and department (Schedule A)
❖ 3. Summary of proposed changes to adopted 2023 budget by fund (Schedule B)
Page 57 of 100
-------------------------
Ordinance No. 6900
March 29, 2023
Page 1 of 2
ORDINANCE NO. 6900
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6879, THE 2023-2024 BIENNIAL OPERATING BUDGET
ORDINANCE, AND ORDINANCE NO. 6888, THE 2023-2024
BIENNIAL CAPITAL BUDET, AUTHORIZING AMENDMENT TO
THE CITY OF AUBURN 2023-2024 BUDGET AS SET FORTH
IN SCHEDULE “A” AND SCHEDULE “B”
WHEREAS, the Auburn City Council at its regular meeting of November 21,
2022, adopted Ordinances No. 6879 and 6888 which adopted the City of Auburn
2023-2024 Biennial budget; and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2023 budget as outlined in this Ordinance (BA#1);
and
WHEREAS, this Ordinance has been approved by one more than the majority
of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2023-2024 Biennial Budget. The 2023-
2024 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts shown
on said Schedule “A” and Schedule “B”. A copy of said Schedule “A” and Schedule
“B” is on file with the City Clerk and available for public inspection.
Page 58 of 100
-------------------------
Ordinance No. 6900
March 29, 2023
Page 2 of 2
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 3. Severability. The provisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section, or portion of this ordinance, or the invalidity of the application of
it to any person or circumstance, will not affect the validity of the remainder of this
ordinance, or the validity of its application to other persons or circumstances.
Section 4. Effective date. This Ordinance will take effect and be in force
five days from and after its passage, approval, and publication as provided by law.
INTRODUCED:
PASSED:
APPROVED:
____________________________
NANCY BACKUS, MAYOR
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________
Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney
Published: ___________________
Page 59 of 100
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6900)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
General Fund (#001)
2023 Adopted Budget 16,428,633 91,190,426 98,143,349 9,475,710
Previous Budget Amendments - - - -
2023 Amended Budget 16,428,633 91,190,426 98,143,349 9,475,710
BA#1 (Ordinance #6900, Proposed):2,402,904 3,632,518 6,141,572 (106,150)
Human Resources:
ARPA – Vaccination Incentive Program 12,600 - 12,600 - OT 001-01
Finance Department:
Administration – APRA (LTE Employee)39,700 - 39,700 - OT 001-02
City Attorney's Office:
ARPA funded carryforward for Encampment & Waste Cleanups Services 500,000 - 500,000 - OG 001-03
Emergency Housing Voucher Program 250,000 - 250,000 - OT 001-04
Carry forward for Mitigation Potential Contract 31,300 - 31,300 - OT 001-05
Auburn Community Resource Center – Design & Engineering 37,600 - 39,900 (2,300) OT 001-06
Community Development:
Neighborhood Programs Budget Adjustment 48,000 - 48,000 - OT 001-07
SKHHP Regional Effort - 54,828 54,828 - OT 001-08
Human Services ARPA Budget Adjustment 160,000 - 160,000 - OT 001-09
Economic Development ARPA Funds 447,900 - 447,900 - OG 001-10
Port of Seattle Grant - 50,000 50,000 - 001-11
Comprehensive Plan Framework and Element Updates Grant - 87,500 87,500 - OT 001-12
Comprehensive Plan Framework and Element Updates 165,294 - 165,294 - OT 001-13
Housing Action Plan Implementation Grant - 28,084 28,084 - OT 001-14
Comprehensive Plan Framework and Element Updates - 128,610 128,610 - OT 001-15
Diversity, Equity & Inclusion:
DEI Consultant Carryforward 52,700 - 52,700 - OT 001-16
Police Department:
ARPA CF: Drone, Camera and Handgun Progs 145,700 - 145,700 - OG 001-17
Signing Bonuses for Lateral Hires 142,500 - 142,500 - OT 001-18
Training Funding WASPC - 44,110 44,110 - OT 001-19
Officer Wellness Program Grant - 40,000 40,000 - OT 001-20
Public Works Department:
ARPA – Translation Services 75,000 - 75,000 - OT 001-21
2024 Comprehensive Transportation Plan 21,000 - 21,000 - OT 001-22
Page 1 of 7 3/29/2023 8:35 AMPage 60 of 100
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6900)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Parks Department:
Public Art Maintenance 19,200 - 19,200 - OT 001-23
Public Art Replacement - 5,000 5,000 - OT 001-24
Auburn Arts & Culture Ctr Furnishings & Equipment Carry Forward 67,000 - 67,000 - OT 001-25
4Culture – Preservation Funding for 2023 - 3,700 3,700 - OT 001-26
AWS Median Landscape Replanting/Irrigation 9,800 - 9,800 - OT 001-27
ARPA – Program Recreation Access Grants 50,000 - 50,000 - OT 001-28
4Culture – Local Arts Agency Funding - 13,000 13,000 - OT 001-29
Senior Center VSHSL Grant True-up Balance - - 66,850 (66,850) OT 001-30
WSDA grant for Auburn Farmers Market – carryforward from 2022 4,600 - 4,600 - OT 001-31
4Culture – Auburn Arts Alley Funding Carryforward from 2022 - 18,400 18,400 - OT 001-32
Senior Center VSHSL Grant Unspent Funds 30,210 - 30,210 - OT 001-33
Petpalooza Tourism Board Funding 2023 - 8,000 8,000 - OT 001-34
HVAC Vandalism Replacement - 32,500 37,500 (5,000) OT 001-35
KCD 2023 grant for Auburn Farmers Market - 20,000 20,000 - OT 001-36
Streets Department:
Carry forward street light repairs 92,800 - 92,800 - OT 001-37
Purchase of a Sand/Salt Storage Shed System - 41,500 41,500 - OT 001-38
Non Departmental:
Rebudget ARPA Capital Transfers - 2,750,886 2,741,886 9,000 OT 001-39
Additional ARPA Funds to Downtown Infrastructure Project - 306,400 306,400 - OT 001-40
ERR Tahoe purchase - - 41,000 (41,000) OT 001-41
Revised 2023 Budget - Fund 001 18,831,537 94,822,944 104,284,921 9,369,560
Arterial Street Fund (#102)
2023 Adopted Budget 965,783 9,085,192 9,360,894 690,081
Previous Budget Amendments - - - -
2023 Amended Budget 965,783 9,085,192 9,360,894 690,081
BA#1 (Ordinance #6900, Proposed):- 1,550,000 1,550,000 -
East Valley Highway Widening - 1,400,000 1,400,000 - 102-01
Rebudget ARPA Capital Transfers - 150,000 150,000 - 102-02
Revised 2023 Budget - Fund 102 965,783 10,635,192 10,910,894 690,081
Local Street Fund (#103)
2023 Adopted Budget 1,932,689 2,598,000 2,036,300 2,494,389
Previous Budget Amendments - - - -
2023 Amended Budget 1,932,689 2,598,000 2,036,300 2,494,389
BA#1 (Ordinance #6900, Proposed):- 636,886 634,086 2,800
Rebudget ARPA Capital Transfers - 636,886 634,086 2,800 OT 103-01
Revised 2023 Budget - Fund 103 1,932,689 3,234,886 2,670,386 2,497,189
Page 2 of 7 3/29/2023 8:35 AMPage 61 of 100
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6900)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Hotel/Motel Tax Fund (#104)
2023 Adopted Budget 480,179 143,900 177,100 446,979
Previous Budget Amendments - - - -
2023 Amended Budget 480,179 143,900 177,100 446,979
BA#1 (Ordinance #6900, Proposed):- - 8,000 (8,000)
Petpalooza Tourism Board Funding 2023 - - 8,000 (8,000) OT 104-01
Revised 2023 Budget - Fund 104 480,179 143,900 185,100 438,979
Arterial Street Preservation Fund (#105)
2023 Adopted Budget 2,699,358 4,041,772 4,100,000 2,641,130
Previous Budget Amendments - - - -
2023 Amended Budget 2,699,358 4,041,772 4,100,000 2,641,130
BA#1 (Ordinance #6900, Proposed):- 113,200 113,200 -
Non-City Utility Agreements for Riverwalk Drive Project - 113,200 113,200 - OT 105-01
Revised 2023 Budget - Fund 105 2,699,358 4,154,972 4,213,200 2,641,130
American Rescue Plan Act Fund Fund (#106)
2023 Adopted Budget - 4,030,000 4,030,000 -
Previous Budget Amendments - - - -
2023 Amended Budget - 4,030,000 4,030,000 -
BA#1 (Ordinance #6900, Proposed):- 3,057,286 3,057,286 -
Rebudget ARPA Capital Transfers - 2,750,886 2,750,886 - OT 106-01
Additional ARPA Funds to Downtown Infrastructure Project - 306,400 306,400 - OT 106-02
Revised 2023 Budget - Fund 106 - 7,087,286 7,087,286 -
Housing & Comm Develop Fund (#119)
2023 Adopted Budget 42,842 650,000 650,000 42,842
Previous Budget Amendments - - - -
2023 Amended Budget 42,842 650,000 650,000 42,842
BA#1 (Ordinance #6900, Proposed):- 366,330 366,330 -
Community Development Block Grant Fund Adjustments for 2023 - 366,330 366,330 - OT 119-01
Revised 2023 Budget - Fund 119 42,842 1,016,330 1,016,330 42,842
Page 3 of 7 3/29/2023 8:35 AMPage 62 of 100
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6900)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Recreation Trails Fund (#120)
2023 Adopted Budget 95,845 7,100 - 102,945
Previous Budget Amendments - - - -
2023 Amended Budget 95,845 7,100 - 102,945
BA#1 (Ordinance #6900, Proposed):- - 66,210 (66,210)
Game Farm Trail Connections to Bridge - - 66,210 (66,210) OT 120-01
Revised 2023 Budget - Fund 120 95,845 7,100 66,210 36,735
Mitigation Fees Fund (#124)
2023 Adopted Budget 10,976,167 1,601,200 7,043,982 5,533,385
Previous Budget Amendments - - - -
2023 Amended Budget 10,976,167 1,601,200 7,043,982 5,533,385
BA#1 (Ordinance #6900, Proposed):- - 350,000 (350,000)
East Valley Highway Widening - - 350,000 (350,000) OT 124-01
Revised 2023 Budget - Fund 124 10,976,167 1,601,200 7,393,982 5,183,385
Parks Construction Fund (#321)
2023 Adopted Budget 816,504 1,545,100 1,347,800 1,013,804
Previous Budget Amendments - - - -
2023 Amended Budget 816,504 1,545,100 1,347,800 1,013,804
BA#1 (Ordinance #6900, Proposed):- 191,210 324,700 (133,490)
Rebudget ARPA Capital Transfers - 125,000 114,700 10,300 OT 321-01
Game Farm Trail Connections to Bridge - 66,210 210,000 (143,790) OT 321-02
Revised 2023 Budget - Fund 321 816,504 1,736,310 1,672,500 880,314
Capital Improvements Fund (#328)
2023 Adopted Budget 13,078,556 6,833,300 6,320,700 13,591,156
Previous Budget Amendments - - - -
2023 Amended Budget 13,078,556 6,833,300 6,320,700 13,591,156
BA#1 (Ordinance #6900, Proposed):70,000 1,500,000 1,630,000 (60,000)
Rebudget ARPA Capital Transfers - 1,500,000 1,500,000 - OT 328-01
Auburn Way South – Southside Sidewalks Project - - 60,000 (60,000) OT 328-02
Auburn Arts & Culture Center Alleyway Project 70,000 - 70,000 - OT 328-03
Revised 2023 Budget - Fund 328 13,148,556 8,333,300 7,950,700 13,531,156
Page 4 of 7 3/29/2023 8:35 AMPage 63 of 100
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6900)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Local Revitalization Fund (#330)
2023 Adopted Budget 245,831 256,200 500,000 2,031
Previous Budget Amendments - - - -
2023 Amended Budget 245,831 256,200 500,000 2,031
BA#1 (Ordinance #6900, Proposed):- 376,400 376,400 -
Additional ARPA Funds to Downtown Infrastructure Project - 306,400 306,400 - OT 330-01
Auburn Arts & Culture Center Alleyway Project - 70,000 70,000 - OT 330-02
Revised 2023 Budget - Fund 330 245,831 632,600 876,400 2,031
Water Fund (#430)
2023 Adopted Budget 10,210,632 20,513,410 24,485,990 6,238,052
Previous Budget Amendments - - - -
2023 Amended Budget 10,210,632 20,513,410 24,485,990 6,238,052
BA#1 (Ordinance #6900, Proposed):150,000 - 150,000 -
SCADA Radio System Upgrade 150,000 - 150,000 - OT 430-01
Revised 2023 Budget - Fund 430 10,360,632 20,513,410 24,635,990 6,238,052
Sewer Fund (#431)
2023 Adopted Budget 9,299,995 9,573,200 10,346,701 8,526,494
Previous Budget Amendments - - - -
2023 Amended Budget 9,299,995 9,573,200 10,346,701 8,526,494
BA#1 (Ordinance #6900, Proposed):100,000 - 100,000 -
SCADA Radio System Upgrade 100,000 - 100,000 - OT 431-01
Revised 2023 Budget - Fund 431 9,399,995 9,573,200 10,446,701 8,526,494
Storm Drainage Fund (#432)
2023 Adopted Budget 12,957,725 11,087,600 10,729,632 13,315,693
Previous Budget Amendments - - - -
2023 Amended Budget 12,957,725 11,087,600 10,729,632 13,315,693
BA#1 (Ordinance #6900, Proposed):120,600 - 120,600 -
Spill Kit Program 10,000 - 10,000 - OT 432-01
Stormwater Management Action Plan 28,700 - 28,700 - OT 432-02
Stormfilter Maintenance Contract 31,900 - 31,900 - OT 432-03
Sloped Mower - - - - OT 432-04
SCADA Radio System Upgrade 50,000 - 50,000 - OT 432-05
Revised 2023 Budget - Fund 432 13,078,325 11,087,600 10,850,232 13,315,693
Page 5 of 7 3/29/2023 8:35 AMPage 64 of 100
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6900)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Storm Drainage Capital Fund (#462)
2023 Adopted Budget 7,744,442 536,200 6,713,394 1,567,248
Previous Budget Amendments - - - -
2023 Amended Budget 7,744,442 536,200 6,713,394 1,567,248
BA#1 (Ordinance #6900, Proposed):- 10,000 10,000 -
Non-City Utility Agreements for Riverwalk Drive Project - 10,000 10,000 - OT 462-01
Revised 2023 Budget - Fund 462 7,744,442 546,200 6,723,394 1,567,248
Airport Capital Fund (#465)
2023 Adopted Budget 311,215 4,000,755 4,238,390 73,580
Previous Budget Amendments - - - -
2023 Amended Budget 311,215 4,000,755 4,238,390 73,580
BA#1 (Ordinance #6900, Proposed):- 34,100 34,100 -
Airport T-Hangar Upgrade Project - 34,100 34,100 - OT 465-01
Revised 2023 Budget - Fund 465 311,215 4,034,855 4,272,490 73,580
Facilities Fund (#505)
2023 Adopted Budget 415,868 4,683,900 4,731,374 368,394
Previous Budget Amendments - - - -
2023 Amended Budget 415,868 4,683,900 4,731,374 368,394
BA#1 (Ordinance #6900, Proposed):- 141,000 141,000 -
Move IS.0082 from IT Capital to Facilities - 66,000 66,000 - OT 505-01
Move Surveillance Camera Prog: IT to Facilities - 75,000 75,000 - OT 505-02
Revised 2023 Budget - Fund 505 415,868 4,824,900 4,872,374 368,394
Innovation & Technology Fund (#518)
2023 Adopted Budget 3,155,085 9,046,000 9,173,835 3,027,250
Previous Budget Amendments - - - -
2023 Amended Budget 3,155,085 9,046,000 9,173,835 3,027,250
BA#1 (Ordinance #6900, Proposed):280,000 - 280,000 -
IT Operations Carryforward 205,000 - 205,000 - OT 518-01
Move Surveillance Camera Prog: IT to Facilities 75,000 - 75,000 - OT 518-02
Revised 2023 Budget - Fund 518 3,435,085 9,046,000 9,453,835 3,027,250
Page 6 of 7 3/29/2023 8:35 AMPage 65 of 100
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6900)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Equipment Rental Capital Fund (#560)
2023 Adopted Budget 4,508,173 3,470,540 3,096,120 4,882,593
Previous Budget Amendments - - - -
2023 Amended Budget 4,508,173 3,470,540 3,096,120 4,882,593
BA#1 (Ordinance #6900, Proposed):- 73,200 73,200 -
ERR Tahoe purchase - 41,000 41,000 - OT 560-01
Sloped Mower - 32,200 32,200 - OT 560-02
Revised 2023 Budget - Fund 560 4,508,173 3,543,740 3,169,320 4,882,593
IT Capital Fund (#568)
2023 Adopted Budget 237,354 674,700 585,300 326,754
Previous Budget Amendments - - - -
2023 Amended Budget 237,354 674,700 585,300 326,754
BA#1 (Ordinance #6900, Proposed):- 264,000 251,500 12,500
Rebudget ARPA Capital Transfers - 330,000 317,500 12,500 OT 568-01
Move IS.0082 from IT Capital to Facilities - (66,000) (66,000) - OT 568-02
Revised 2023 Budget - Fund 568 237,354 938,700 836,800 339,254
SKHHP Fund (#654)
2023 Adopted Budget 1,668,893 297,400 366,475 1,599,818
Previous Budget Amendments - - - -
2023 Amended Budget 1,668,893 297,400 366,475 1,599,818
BA#1 (Ordinance #6900, Proposed):- 66,612 54,828 11,784
SKHHP Regional Effort - 54,828 54,828 - OT 654-01
SKHHP Operating Revenue - 11,784 - 11,784 OT 654-02
Revised 2023 Budget - Fund 654 1,668,893 364,012 421,303 1,611,602
Grand Total - All Funds
2023 Adopted Budget 161,030,549 256,021,357 288,796,223 128,255,683
Previous Budget Amendments - - - -
2023 Amended Budget 161,030,549 256,021,357 288,796,223 128,255,683
TOTAL BA#1 (Ordinance #6900, Proposed):3,123,504 12,012,742 15,833,012 (696,766)
Revised 2023 Budget 164,154,053 268,034,099 304,629,235 127,558,917
432,188,152 432,188,152
Page 7 of 7 3/29/2023 8:35 AMPage 66 of 100
Schedule B
2023 Ending Fund Balance/Working Capital
by Fund
Fund
2023
Amended
Beginning
Balance
2023
Amended
Net Change in
Fund Balance
BA#1
(ORD #6900)
Revenues
BA#1
(ORD #6900)
Expenditures
BA#1
(ORD #6900)
Net Change in
Fund Balance
Revised
Ending
Balance
General Fund (#001)16,428,633 (6,952,923) 6,035,422 (6,141,572) (106,150) 9,369,560
Arterial Street Fund (#102)965,783 (275,702) 1,550,000 (1,550,000) - 690,081
Local Street Fund (#103)1,932,689 561,700 636,886 (634,086) 2,800 2,497,189
Hotel/Motel Tax Fund (#104)480,179 (33,200) - (8,000) (8,000) 438,979
Arterial Street Preservation Fund (#105)2,699,358 (58,228) 113,200 (113,200) - 2,641,130
American Rescue Plan Act Fund (#106)- - 3,057,286 (3,057,286) - -
Drug Forfeiture Fund (#117)857,236 (244,671) - - - 612,565
Housing & Comm Develop Fund (#119)42,842 - 366,330 (366,330) - 42,842
Recreation Trails Fund (#120)95,845 7,100 - (66,210) (66,210) 36,735
BIA Fund (#121)97,502 (90,000) - - - 7,502
Cumulative Reserve Fund (#122)30,713,551 (1,311,450) - - - 29,402,101
Mitigation Fees Fund (#124)10,976,167 (5,442,782) - (350,000) (350,000) 5,183,385
City Hall Annex 2010 A&B Bond Fund (#230)- - - - - -
Local Revitalization 2010 C&D Bond Fund (#231)- - - - - -
2020 LTGO A&B Refunding Bonds Fund (#232)662,707 - - - - 662,707
SCORE Debt Service Fund (#238)- - - - - -
LID Guarantee Fund (#249)1,687 10 - - - 1,697
LID 350 Fund (#275)- - - - - -
Golf/Cemetery 2016 Refunding Fund (#276)- - - - - -
Parks Construction Fund (#321)816,504 197,300 191,210 (324,700) (133,490) 880,314
Capital Improvements Fund (#328)13,078,556 512,600 1,570,000 (1,630,000) (60,000) 13,531,156
Local Revitalization Fund (#330)245,831 (243,800) 376,400 (376,400) - 2,031
Water Fund (#430)10,210,632 (3,972,580) 150,000 (150,000) - 6,238,052
Sewer Fund (#431)9,299,995 (773,501) 100,000 (100,000) - 8,526,494
Storm Drainage Fund (#432)12,957,725 357,968 120,600 (120,600) - 13,315,693
Sewer Metro Sub Fund (#433)3,328,134 27,500 - - - 3,355,634
Solid Waste Fund (#434)2,135,607 112,846 - - - 2,248,453
Airport Fund (#435)601,969 (334,388) - - - 267,581
Cemetery Fund (#436)1,812,215 (876,102) - - - 936,113
Water Capital Fund (#460)3,321,676 (2,289,468) - - - 1,032,208
Sewer Capital Fund (#461)8,687,557 (5,615,300) - - - 3,072,257
Storm Drainage Capital Fund (#462)7,744,442 (6,177,194) 10,000 (10,000) - 1,567,248
Airport Capital Fund (#465)311,215 (237,635) 34,100 (34,100) - 73,580
Cemetery Capital Fund (#466)7,184 50 - - - 7,234
Insurance Fund (#501)1,710,775 (170,500) - - - 1,540,275
Workers' Comp Fund (#503)3,102,720 394,200 - - - 3,496,920
Facilities Fund (#505)415,868 (47,474) 141,000 (141,000) - 368,394
Innovation & Technology Fund (#518)3,155,085 (127,835) 280,000 (280,000) - 3,027,250
Equipment Rental Fund (#550)1,769,286 (37,626) - - - 1,731,660
Equipment Rental Capital Fund (#560)4,508,173 374,420 73,200 (73,200) - 4,882,593
IT Capital Fund (#568)237,354 89,400 264,000 (251,500) 12,500 339,254
Fire Pension Fund (#611)1,790,627 (92,656) - - - 1,697,971
SKHHP Fund (#654)1,668,893 (69,075) 66,612 (54,828) 11,784 1,611,602
Cemetery Endowment Fund (#701)2,158,347 64,130 - - - 2,222,477
Total 161,030,549 (32,774,866) 15,136,246 (15,833,012) (696,766) 127,558,917
Page 67 of 100
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5701 (Thomas)
Date:
April 4, 2023
Department:
Finance
Attachments:
Res olution No. 5701
Exhibit A
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council to approve Resolution No. 5701.
Background for Motion:
This Resolution approves fee schedule changes for certain mandatory services, as
recommended by the Auburn Valley Human Society.
Background Summary:
In September 2011, with Resolution 4747 City of Auburn and the Auburn Valley
Humane Society (AVHS) entered into an agreement for animal control services. This
agreement identifies mandatory services that AVHS will provide on the City’s behalf as it
relates to animal control. Per the agreement, these services will be funded through a
combination of fees paid directly by the City to AVHS, and charges for services that
AVHS charges customers directly.
For mandatory services that AVHS provides on the City’s behalf, the Council will
periodically review the AVHS fee schedule and/or any proposed changes to the fee
schedule. The Council will review for comparability to other local animal shelters and to
ensure competitive market rate prices.
The Council last reviewed and approved changes to the AVHS fee schedule in May
2021 with resolution 5593. AVHS is again proposing adjustments to the fee schedule
for surgical costs, with an effective date of July 1, 2023. These fee increases are
necessary to cover the increasing costs for surgical supplies and staffing costs and are
competitive with other local shelters providing similar services. Adjustments to the
various different surgical services are listed in Exhibit A.
Rev iewed by Council Committees:
Councilmember:Baldwin Staff:Thomas
Meeting Date:April 17, 2023 Item Number:RES.B
Page 68 of 100
Page 69 of 100
-----------------------------
Resolution No. 5701
April 10, 2023
Page 1 of 4
RESOLUTION NO. 5701
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, REVIEWING A SCHEDULE OF
PRICES FOR SERVICES PROVIDED BY THE AUBURN
VALLEY HUMANE SOCIETY TO ENSURE COMPETITIVE
SERVICE PRICES
WHEREAS, the City provides its animal shelter and related services to the
public through a contract with the Auburn Valley Humane Society (AVHS). The
City’s current AVHS contract was adopted by Resolution No. 4747 on September
19, 2011, and by its terms expires on December 31, 2026;
WHERAS, paragraph IV(B) of the AVHS contract provides that AVHS shall
establish the prices for its services, subject to the City’s right to periodically review
them to ensure they are competitive with those of other animal shelters;
WHEREAS, AVHS provided its latest price and fee schedule for its
services to the City for review on January 21, 2023. It is attached as Exhibit A
to this resolution. Exhibit A reflects both current AVHS fees, and proposed fee
changes AVHS intends to make effective on July 1, 2023;
WHEREAS, it has been approximately two years since AVHS has
adjusted its fee schedule. Since that time, AVHS has experienced rapidly
increasing salary and surgical costs related to the animal spay/neuter and
microchip services AVHS provides to the City. Exhibit A proposes increases to
the prices charged for these services to help AVHS recover their associated
costs;
Page 70 of 100
-----------------------------
Resolution No. 5701
April 10, 2023
Page 2 of 4
WHEREAS, pursuant to the City’s contract with AVHS, the City Council
has reviewed the current and proposed AVHS prices reflected in Exhibit A to
compare them with the prices charged by other local animal shelters for similar
services;
WHEREAS, the Council finds that the prices AVHS currently charges for
its services in Exhibit A are relatively competitive and comparable with those
charged by other area shelters.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. After reviewing Exhibit A to ensure that the prices AVHS
charges for its services are competitive, the City finds that AVHS proposed prices
are comparable to those charged by other local animal shelters. The City Council
supports AVHS in its adoption of this revised fee schedule.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directions of
this legislation.
Page 71 of 100
-----------------------------
Resolution No. 5701
April 10, 2023
Page 3 of 4
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this _____ day of _________, 2023.
CITY OF AUBURN
NANCY BACKUS
MAYOR
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________
Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney
Page 72 of 100
Unaltered Dog/Cat $60
Altered Dog/Cat $30
Senior Citizen Dog/Cat Altered $15
Disabled Citizen Dog/Cat Altered $15
Juvenile Dog/Cat Unaltered <6mo $15
Replacement Tag $5
RESOLUTION 5701 – EXHIBIT A
Proposed 2023 AVHS Service Fee Chart
Altered Animal w/current COA License
IMPOUNDS
(within 24 month
period)
ALTERED ANIMAL ADDITIONAL FEES
(may also include vaccines fee if not current)
1st Impound $25 + $15 rabies +$16 additional vac/deworming +$10 flea treatment +
$20 daily board
2nd Impound $50 + Microchip + $10 Flea treatment + $20 daily board
3rd Impound $100 + $10 Flea treatment + $20 daily board
4th Impound $200 + $10 Flea treatment + $20 daily board
5th + Impound $350 + $10 Flea treatment + $20 daily board
Unaltered Animal w/current COA License
IMPOUNDS
(within 24 month
period)
UNALTERED
ANIMAL
ADDITIONAL FEES
(may also include vaccines fee if not current)
1st Impound $45 + $15 rabies +$16 additional vac/deworming +$10 flea treatment +
$20 daily board
2nd Impound $90 + Microchip + $10 Flea treatment + $20 daily board
3rd Impound $180 + S/N Surgery + $10 Flea treatment + $20 daily board
Altered Animal w/o current COA License
IMPOUNDS
(within 24 month
period)
ALTERED
ANIMAL
ADDITIONAL FEES
(may also include vaccines fee if not current)
1st Impound $40 + $30 lic + $15 rabies +$16 additional vac/deworming +$10 flea treatment
+ $20 daily board
2nd Impound $80 + Microchip + $10 Flea treatment + $20 daily board
3rd Impound $160 + $10 Flea treatment + $20 daily board
4th Impound $320 + $10 Flea treatment + $20 daily board
5th Impound $580 + $10 Flea treatment + $20 daily board
Unaltered Animal w/o current COA License
IMPOUNDS
(within 24 month
period)
UNALTERED
ANIMAL
ADDITIONAL FEES
(may also include vaccines fee if not current)
1st Impound $65 + $60 lic + $15 rabies +$16 additional vac/deworming +$10 flea
treatment + $20 daily board
2nd Impound $130 + Microchip + $10 Flea treatment + $20 daily board
3rd Impound $260 + S/N Surgery + $10 Flea treatment + $20 daily board
Licensing Trap Rentals
Trap rental w/ $75 deposit $5/day
Page 73 of 100
AVHS Mandated Service Fees
to be approved by COA City Council
MANDATED SERVICE CURRENT MANDATED
FEE
2023 PROPOSED MANDATED
FEE Microchip $45 $55
Cat Neuter $75 $115
Cat Spay $105 $115
Dog Neuter <24.9 lbs $140
$160
Dog Neuter 25 - 49.9lbs $140 $180
Dog Neuter 50 -74.5lbs $165 $195
Dog Neuter 75-99.9lbs $185 $220
Dog Neuter >100lbs $205 $370
Dog Spay <24.9 lbs $155 $160
Dog Spay 25 - 49.9lbs $180 $180
Dog Spay 50 -74.5lbs $200 $195
Dog Spay 75-99.9lbs $225 $220
Dog Spay >100lbs $245 $370
Feline Pregnant/Obese $30 $55 - $125
Canine Pregnant/Obese $40 $65 - $135
Cryptorchid Neuter $40 $65 - $135
Injectable Pain Medication $20 $40
Take-Home Pain Medication $15 $25
Elizabeth Collar $15 $15
Surrender Fee
Adoptions
Surrender Fees CURRENT UPDATED 2023
Dog/Cat within Auburn City Limits $95 $105
Dog/Cat Litter (2 or more) within Auburn City Limits $150 $165
Dog/Cat outside Auburn $140 $175
Dog/Cat Litter (2 or more) outside Auburn $195 $225
Small Domestic Reptile (Bearded Dragon, Gecko, Terrestrial Turtle) $50 $65
Small Exotic Bird $75 $75
Small Rodent (Guinea Pig, Hamster, Rat, Rabbit) $75 $75
Snake (Under 6ft) $95 $95
Ferret, Chinchilla, Sugar Glider $95 $95
Disposal <25lbs $15 $35
Disposal <25-50lbs $25 $45
Disposal >50lbs $45 $65
Shelter Approved Owner Request Euthanasia Dog $80 $95
Shelter Approved Owner Request Euthanasia Cat $75 $85
Adoptions CURRENT UPDATED 2023
Puppy 2-9 months $350 xxx
Puppy 2-6 months xxx $500
Puppy 7-10 months xxx $400
Small Breed Dog 10mo-6yrs $275 $325
Medium Breed Dog 10mo-6yrs xxx $250
Large Breed Dog 10mo-6yrs $175 $175
Senior Dog 7+ years $75 $95
Kittens 2-9 months $165 $225
2 Kittens 2-9 months xxx $350
Cat 10mo-6yrs $95 $95
Senior Cat 7+ years $25 $25
Working Cat $0 $0
Page 74 of 100
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5713 (Thomas)
Date:
April 6, 2023
Department:
Finance
Attachments:
Res olution No. 5713
Exhibit A Res. 5713 Grant for Local Hazardous
Was te Management Program
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council to approve Resolution No. 5713.
Background for Motion:
Resolution No. 5713 is to accept a $60,213.58 grant from King County for the City’s 2023-
2024 Local Hazardous Waste Management Program.
Background Summary:
King County requests to enter into a contract with the City of Auburn for the Local Hazardous
Waste Management Program. King County has extended $60,213.58 for the City to provide
hazardous waste education in 2023 and 2024.
Residential Hazardous Waste Education
Household hazardous waste education to residents will include: social media outreach;
postcard, flyer, or newsletter mailed to residents; and a consultant to provide outreach at City-
sponsored events.
School Hazardous Waste Education
A consultant will educate Auburn School District students about hazardous waste through
hands-on classroom workshops or virtual workshops.
Residential CFC Recycle Collection Event
A consultant will hold one Neighborhood Recycle Event where collection fees for CFC
appliances will be waived.
Rev iewed by Council Committees:
Councilmember:Baldwin Staff:Thomas
Meeting Date:April 17, 2023 Item Number:RES.B
Page 75 of 100
Resolution No. 5713
April 5, 2023
Page 1 of 3 Rev. 2018
RESOLUTION NO. 5713
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND KING COUNTY TO IMPLEMENT THE 2023-
2024 LOCAL HAZARDOUS WASTE MANAGEMENT
PROGRAM AND TO ACCEPT AND EXPEND PROGRAM
GRANT FUNDS
WHEREAS, King County has agreed to reimburse the City of Auburn in the amount
of $60,213.58 for costs associated with the City’s Local Hazardous Waste Management
Program; and
WHEREAS, in order to accept the monies offered by King County, it is necessary
for the City to enter into a services contract that specifies the administrative procedures
governing the reimbursement of funds spent in the City’s Local Hazardous Waste
Management Program.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to execute an Agreement between the City
and King County for the 2023-2024 Local Hazardous Waste Management Grant Program,
which agreement will be in substantial conformity with the agreement attached as Exhibit
A, and to accept and expend program grant funds in the amount of $60,213.58.
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
Page 76 of 100
Resolution No. 5713
April 5, 2023
Page 2 of 3 Rev. 2018
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed this day of , 2023.
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST:
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
Kendra Comeau, City Attorney
Page 77 of 100
Page 78 of 100
GRANT AGREEMENT
This Agreement is between King County and the Recipient identified below. The County
department overseeing the work to be performed in this Agreement is the Department of
Natural Resources and Parks (DNRP), Water and Land Resources Division (WLRD).
RECIPIENT NAME
City of Auburn
RECIPIENT ADDRESS
25 W. Main Street
Auburn, WA 98001
RECIPIENT CONTACT & EMAIL ADDRESS
Joan Nelson
jenelson@auburnwa.gov
PROJECT TITLE
Local Hazardous Waste Management Program Grant Funds for 2023 and 2024
AGREEMENT START DATE
January 1, 2023
AGREEMENT END DATE
March 31, 2025
AGREEMENT MAXIMUM
AMOUNT
$60,213.58
EXHIBITS. The following Exhibits are attached and are incorporated into this
Agreement by reference:
Exhibit A – Scope of Work
Exhibit B – Budget
Exhibit C – Invoice Template
Exhibit D – Certificate/Evidence of Insurance
Page 79 of 100
Agreement No. HW1002
1
AGREEMENT FOR AWARD OF
LOCAL HAZARDOUS WASTE MANAGEMENT GRANT FUNDS FOR 2023 and 2024
Between
KING COUNTY and the CITY OF AUBURN
This Agreement for Award of Local Hazardous Waste Management Grant Funds “Agreement” is made
by and between King County, a charter county and political subdivision of the State of Washington,
acting through its Department of Natural Resources, Water and Land Resources Division and the City of
Auburn, a municipal corporation of the State of Washington, hereinafter referred to as the “County” and
the “City” respectively. The County and City may be referred to individually as a “Party” and
collectively as the “Parties.”
1. RECITALS
1.1 The Local Hazardous Waste Management Plan (hereafter referred to as the “Plan”) as updated in
1997, 2010, and 2021, was adopted by the participating agencies (the King County Solid Waste
Division, the Seattle Public Utilities, the King County Water and Land Resources Division, and Public
Health – Seattle and King County) and the cities located in King County. The Washington State
Department of Ecology in accordance with RCW 70A.300.350 subsequently approved the Plan. The
City is an active and valued partner in the regional Local Hazardous Waste Management Program
(hereafter referred to as the “Program”).
1.2 The Plan authorizes Local Hazardous Waste Management Funds to be provided to partner cities
located in King County to help fund those cities’ activities associated with hazardous waste collection
and/or educational outreach and educational services.
1.3 King County has received a proposed scope of work and budget from the City and has
determined that the scope of work and budget, attached hereto and incorporated herein as Exhibit A
(“Scope of Work”) and Exhibit B (“Budget”), respectively, are consistent with the Plan’s and Program’s
policies, goals, and objectives.
1.4 King County and the City desire to enter into this Agreement for the purpose of establishing the
terms and conditions under which King County will provide an award of Local Hazardous Waste
Management Funds to the City.
NOW THEREFORE, in consideration of mutual promises and covenants contained herein, the Parties
hereby agree to the terms and conditions as follows:
2. AWARD OF GRANT; CONDITIONS OF GRANT
2.1 The Recitals are an integral part of this Agreement and are incorporated herein by this reference.
Page 80 of 100
Agreement No. HW1002
2
2.2 King County agrees to grant the City an award of Local Hazardous Waste Management Funds
not to exceed $60,213.58 (the “Award”) on a reimbursement basis as described in Section 2.5. The
Award shall be used by the City solely for the performance of the activities described in this Agreement.
2.3 The City shall use the grant of Local Hazardous Waste Management Funds to provide hazardous
waste collection and/or education services or programs as described in Exhibit A. The total amount of
funds available from this grant in 2023 and 2024 shall not exceed $60,213.58.
2.4 This Agreement provides for distribution of 2023 and 2024 grant funds to the City.
Reimbursement for activities carried out and expenses incurred by the City may predate the execution
date of this Agreement provided that (a) the activities have been identified by the City as being within
the Scope of Work and have been approved by King County as being within such Scope of Work;
(b) the expenses are incurred in carrying out the Scope of Work and are authorized by the Award; and
(c) such activities and expenses otherwise comply with all other terms of this Agreement.
Reimbursements shall be paid to the City only after this Agreement has been fully executed.
2.5. During this two-year grant program, the City will submit a minimum of two (2), but no more
than eight (8), progress reports, which include the City’s reimbursement requests, to the County in a
form determined by the County. Reports must be signed by a City official. These reports shall include
all of the following:
a. A description of each activity accomplished pertaining to the scope of work.
b. Copies of invoices for expenditures or a financial statement prepared by the City’s
finance department. The financial statement should include vendor names, a description
of services provided, date paid, and a check or warrant number.
c. Reimbursement requests with an Invoice Form and an Invoice Detail Form, which is
attached hereto as Exhibit C and incorporated herein by reference, unless the City has a
spreadsheet similar to the Invoice Detail Form already in use, in which case the City may
use that spreadsheet instead of the Invoice Detail Form. The City will submit the form or
similar spreadsheet and submit backup documentation for grant expenses.
d. If the City receives funding from sources other than the Local Hazardous Waste
Management Program for any of the activities set forth in Exhibit A, then the City’s
reimbursement request shall acknowledge these other sources and the reimbursement
request to the County shall include only a pro-rata share of the expenses.
2.5.1 If the City chooses to submit up to the maximum of eight (8) progress reports and
requests for reimbursement during the two-year grant program, the reports shall be due to the County
on the last day of the month following the end of each quarter (April 30, July 31, October 31,
January 31), except for the final progress report and request for reimbursement, which shall be due
by February 29, 2024, and February 28, 2025.
2.5.3 Regardless of the number of progress reports the City chooses to submit, in order to
secure reimbursement, the City must provide in writing to the County by the December 14, 2023,
Page 81 of 100
Agreement No. HW1002
3
and December 12, 2024, an estimate or final invoice for activities completed in that calendar year for
which the City has not yet submitted a reimbursement request.
2.5.4 If the City accepts funding through this grant program for the provision of hazardous
waste collection or education programs and projects for other incorporated areas of King County, the
City shall explain the relationship with the affected adjacent city or cities that allows for acceptance
of this funding and the specifics of the proposed programs and projects within the scope of work
document related thereto.
2.5.5 Within forty-five (45) days of receiving a request for reimbursement from the City, the
Program’s contract administrator shall either notify the City of any exceptions to the request which have
been identified or shall process the request for payment. If any exceptions to the request are made, this
shall be done by written notification to the City providing the reason for such exception. The contract
administrator will not authorize payment for activities and/or expenditures which are not included in the
scope of work and budget attached as Exhibits A and B unless the scope has been amended according to
Section 5 of this Agreement. The contract administrator retains the right to withhold all or partial
payment if the City’s report(s) and reimbursement request(s) are incomplete (i.e., do not include proper
documentation of expenditures and/or adequate description of each activity described in the scope of
work for which reimbursement is being requested), and/or are not consistent with the scope of work
and/or budget attached as Exhibits A and B.
2.6 The City shall be responsible for following all applicable federal, state, and local laws,
ordinances, rules, and regulations in the performance of the Scope of Work described herein. The City
warrants and represents that its procedures are consistent with federal, state, and local laws relating to
public contract and bidding procedures. The County neither incurs nor assumes any responsibility for
the City’s bid, award, or contracting process.
2.7 The City shall use recycled paper for the production of all printed and photocopied documents
related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for copying
and printing and shall use recycled/recyclable products wherever practical.
2.8 The City shall maintain accounts and records, including personnel, financial, and programmatic
records, and other such records as may be deemed necessary by the County, to ensure proper accounting
for all project funds and compliance with this Agreement. All such records shall sufficiently and
properly reflect all direct and indirect costs of any nature expended and service provided in the
performance of this Agreement.
2.8.1 These records shall be maintained for a period of six (6) years after termination hereof
unless permission to destroy them is granted by the Office of the State Archivist in accordance with
RCW Chapter 40.14. These accounts shall be subject to inspection, review, or audit by the County
and/or by federal or state officials as so authorized by law.
2.8.2 The City shall maintain a record of the use of any equipment that costs more than $1,000
and is purchased with grant funds from King County for a total period of three (3) years. The records
shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King County
by March 31 of each year through the year 2025.
Page 82 of 100
Agreement No. HW1002
4
2.9 The City agrees to appropriately acknowledge the Program in all media produced – in part or in
whole – with Program funds. Where feasible, the City will use the Program’s logo. The intent of this
provision is to further strengthen this regional partnership in the public’s mind.
2.9.1 The City agrees to provide the Program with copies of all media material produced for
local hazardous waste management events or activities that have been funded by the Program. The
City also agrees to allow the Program to reproduce media materials created with Program money
provided that the Program credits the City as the originator of that material.
2.9.2 The Program agrees to credit the City on all printed materials provided by the City to the
Program, which the Program duplicates, for distribution. Either the City’s name and logo will appear
on such materials (including fact sheets, case studies, etc.), or, at a minimum, the Program will credit
the City for artwork or text provided by the City as follows: “artwork provided courtesy of the City
of Auburn” and/or “text provided courtesy of the City of Auburn.”
2.9.3 The Program retains the right to share the written material(s) produced by the City, which
have been funded through this grant, with other King County cities for them to duplicate and
distribute. In so doing, the Program will encourage other cities to credit the City on any pieces that
were produced by the City.
2.10 The City designates Joan Nelson; Utility Billing Services Manager; 25 W. Main Street, Auburn,
WA 98001; 253-931-5103; jenelson@auburnwa.gov or designee as the administrator of this Agreement
for the City.
2.11 Questions or concerns regarding any issue associated with this agreement that cannot be handled
by the Program’s Contract Administrator should be referred to the Local Hazardous Waste Management
Program Director for resolution.
3. DURATION OF AGREEMENT
This Agreement shall become effective on either January 1, 2023, or the date of execution of the
Agreement by both the County and the City and shall terminate on March 31, 2025. The City shall not
incur any new charges after December 31, 2024. However, if execution by either Party does not occur
until after January 1, 2023, this Agreement allows for disbursement of grant funds to the City for
County-approved programs initiated between January 1, 2023, and the later execution of the Agreement
provided that the City complies with the reporting requirements of Section 2.5 of the Agreement.
4. TERMINATION
4.1 King County may terminate this Agreement in whole or in part, for convenience, without cause
prior to the termination date specified in Section 3, upon thirty (30) days advance written notice.
4.2 King County may also terminate this Agreement, in whole or in part, for lack of appropriation,
upon thirty (30) days prior written notice to the City. In accordance with King County Code 4A.100.070,
if King County terminates this Agreement for non-appropriation, then King County’s costs associated
Page 83 of 100
Agreement No. HW1002
5
with such termination, if any, shall not exceed the appropriation for the biennium in which termination
occurs.
4.3 This Agreement may be terminated by either Party, in whole or in part, for cause prior to the
termination date specified in Section 3, upon thirty (30) days advance written notice. Reasons for
termination for cause may include but not be limited to nonperformance, misuse of funds, and/or failure
to provide grant related reports/invoices/statements as specified in Section 2.5.
4.4 If the Agreement is terminated as provided in this section: (a) the County will be responsible to
reimburse the City only for allowable expenses, in accordance with the terms of this Agreement for
expenses incurred prior to the effective date of termination; and (b) the City shall be released from any
obligation to provide further services pursuant to this Agreement.
4.5 Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement
or law that either Party may have in the event that the obligations, terms, and conditions set forth in this
Agreement are breached by the other Party.
5. AMENDMENTS
This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted
Hazardous Waste Management Plan. Amendments will only be approved if the proposed change(s) is
(are) consistent with and/or achieves the goals stated in the scope and falls within the activities described
in the scope. Funds may be moved between tasks in the scope of work, attached as Exhibit A, upon
written notification by the City to King County and written approval by the County.
6. HOLD HARMLESS AND INDEMNIFICATION
6.1 The City agrees to indemnify, defend, and hold harmless King County, and its elected or
appointed officials, employees and agents, from all suits, claims, alleged liability, actions, losses, costs,
expenses (including reasonable attorney’s fees), penalties, settlements and damages of whatsoever kind
or nature arising out of, in connection with, or incident to any acts or omissions of the City, its
employees, agents, contractors or subcontractors in performing its obligations under this Agreement,
except of the County’s sole negligence.
6.2 The City’s obligations under this section shall include, but not be limited to all of the following:
(a) The duty to promptly accept tender of defense and provide defense to the County with legal counsel
acceptable to the County and at the City’s own expense; (b) Indemnification of claims made by the
City’s own employees or agents; and (c) Waiver of the City’s immunity under the industrial insurance
provisions of Title 51 R.C.W. but only to the extent necessary to indemnify the County, which waiver
has been mutually negotiated by the Parties. In the event it is necessary for the County to incur
attorney’s fees, legal expenses, or other costs to enforce the provisions of this section, all such fees,
expenses, and costs shall be recoverable from The City. The provisions of this Section 2.12 shall survive
the expiration, abandonment, or termination of this Agreement.
Page 84 of 100
Agreement No. HW1002
6
7. INSURANCE
7.1 The City, at its own cost, or its contractor(s)/subcontractor(s) at their own cost, shall procure by
the date of execution of this Agreement and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damages to property which may arise from or in connection with
performance of work pursuant to this Agreement by the City, its agents, representatives, employees,
contractors, and/or subcontractors. The minimum limits of Commercial General Liability insurance shall
be $1,000,000 per occurrence and $2,000,000 in the aggregate for bodily injury, personal and
advertising injury, and property damage. Such insurance shall include coverage for, but not be limited
to, premises liability, ongoing operations, products and completed operations, advertising injury, and
contractual liability. The minimum limit of Automobile Liability insurance shall be $1,000,000
combined single limit per accident for bodily injury and property damage. If the work involves the
transport of pollutants (as defined by the standard auto policy exclusion of pollution) the auto policy
shall be endorsed to include endorsement CA 9948 (or its equivalent) and MCS 90, or auto pollution
coverage. The minimum limit of Pollution Liability insurance shall be $1,000,000 per occurrence and in
the aggregate to cover sudden and non-sudden bodily injury and/or property damage to include the
destruction of tangible property, loss of use, clean-up costs and the loss of use of tangible property that
has not been physically injured or destroyed. Coverage shall include non-owned disposal sites. Any
deductible or self-insured retention(s) shall be the sole responsibility of the City or its
contractor(s)/subcontractor(s). Such insurance shall cover King County, its officials, employees, and
agents as additional insured for full coverage and policy limits against liability arising out of activities
performed by or on behalf of the City pursuant to this Agreement. A valid Certificate of Insurance and
additional insured endorsement is attached to this Agreement as Exhibit D unless Section VII.B. applies.
Evidence of required coverage maintained by the contractor(s)/subcontractor(s) must be provided to the
County prior to the commencement of any work.
7.2 If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-
insured for any of the above insurance requirements, a written acknowledgement of self-insurance is
attached to this Agreement as Exhibit D.
7.3 If the Agency is a Municipal Corporation or an agency of the State of Washington and is a
member of the Washington Cities Insurance Authority (WCIA), a written
acknowledgement/certification of current membership is attached to this Agreement as Exhibit D.
8. ENTIRE CONTRACT; NO WAIVER OF DEFAULT
This Agreement is the complete expression of the agreement of the County and City hereto, and any oral
or written representations or understandings not incorporated herein are excluded. Waiver of any default
shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this
Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be
construed to be a modification of the terms of this Agreement unless stated to be such through written
approval by the County, which shall be attached to the original Agreement.
Page 85 of 100
Agreement No. HW1002
7
9. TIME IS OF THE ESSENCE
The County and City recognize that time is of the essence in the performance of this Agreement. The
Scope of Work set forth in Exhibit A shall be completed by the City no later than December 31, 2024. In
the event that the scope of work is not completed by this date, then King County shall retain any
unexpended Award funds.
10. SEVERABILITY
If any section, subsection, sentence, clause, or phrase of this Agreement is, for any reason, found to be
unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions.
11. NOTICE
Unless otherwise specified in the Agreement, all notices or documentation required or provided pursuant
to this Agreement shall be in electronic form and shall be deemed duly given when received at the
addresses first set forth below via electronic mail. A copy of any notice shall also be sent via first class
mail to the address listed below.
Joy Carpine-Cazzanti, Contract Administrator, or a provided designee
King County Department of Natural Resources and Parks
Water and Land Resources Division
Hazardous Waste Management Program
201 S. Jackson Street, Suite 5600
Seattle, WA 98104
hazwastegovrelations@kingcounty.gov or jcarpine@kingcounty.gov
If to the City:
Joan Nelson, Utility Billing Services Manager, or a provided designee
City of Auburn
25 W. Main Street
Auburn, WA 98001
jenelson@auburnwa.gov
Either Party hereto may, at any time, by giving ten (10) days written notice to the other Party, designate any
other address in substitution of the foregoing address to which such notice or communication shall be given.
12. GENERAL PROVISIONS
12.1 This Agreement shall be binding upon and inure to the benefit of the Parties and their respective
successors and assigns.
12.2 Each Party warrants and represents that such Party has full and complete authority to enter into this
Agreement and each person executing this Agreement on behalf of a Party warrants and represents that
Page 86 of 100
Agreement No. HW1002
8
he/she has been fully authorized to execute this Agreement on behalf of such Party and that such Party is
bound by the signature of such representative.
12.3 None of the funds, materials, property, or services provided directly or indirectly under this
Agreement shall be used for any partisan political activity or to further the election or defeat of any
candidate for public office.
12.4 This Agreement may be signed in multiple counterparts each of which shall be deemed an original,
and all counterparts together shall constitute but one and the same instrument.
12.5 This Agreement is for the benefit of the Parties hereto only and is not intended to benefit any other
person or entity, and no person or entity not a party to this Agreement shall have any third-party beneficiary
or other rights whatsoever hereunder.
12.6 This Agreement shall be governed by and construed according to the laws of the State of
Washington. Actions pertaining to this Agreement will be brought in King County Superior Court, King
County, Washington.
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:
City of Auburn King County
BY______________________________________ BY___________________________________
Nancy Backus, Mayor Maythia Airhart, Interim Director
City of Auburn Hazardous Waste Management Program
For Dow Constantine, King County Executive
______________________________________ _____________________________________
Date Date
Page 87 of 100
Exhibit A
Page 88 of 100
1
City of Auburn
2023-2024 Hazardous Waste Management Program Grant Application
Scope of Work
The City of Auburn proposes to use 2023-2024 HWMP grant funds for the following
projects:
1. Residential, Multifamily & Business Hazardous Waste Education
2. School Hazardous Waste Education
3. Residential CFC Recycle Collection Event
TASK #1 Residential, Multifamily & Business Hazardous Waste Education
The City of Auburn will create and mail a newsletter, flyer, or postcard about household
hazardous waste and safer alternative solutions to single-family and multifamily
customers.
The City of Auburn will create and mail a flyer or postcard about business hazardous
waste and safer alternative solutions to business customers.
The City will collaborate on quarterly social media outreach through Facebook Boosts
with south sound cities to promote outreach messages to a broader audience.
The City will hire interns and a consultant to educate Auburn residents and youth
groups about hazardous waste at public events such as Kid’s Day, Auburn Farmer’s
Market, Senior Wellness Fair and various community meetings and educational tables,
as well as through a variety of online resources and social media.
The Intern and Consultant will work to educate businesses on the options available for
proper disposal of hazardous waste and the use of safer alternatives.
Outreach messages may include:
• Wastemobile information
• Proper disposal of household hazardous waste
• Information on product safety
• Alternative, safer cleaning products
• Pesticide and herbicide reduction
• Water pollution prevention
Proposed expenditures for this project include:
• Newsletter/flyer/postcard design, printing, mailing & postage
• Consultant contract for outreach
• Internship wage for outreach
Page 89 of 100
2
Performance Objectives:
• Provide information on basic hazardous waste product awareness and safety.
• Promote proper hazardous waste disposal information.
• Provide information on why unwanted electronics and medicines need to be
disposed of properly and what disposal options are available.
• Provide information on safer cleaning alternatives.
Impact Objectives:
• Outreach approximately 40,000 households and 1,200 business in Auburn so
that they reduce the use of hazardous chemicals and incorporate proper
hazardous waste disposal techniques using the Wastemobile and other fixed
locations.
• Market, schedule, and present workshops for eligible youth community groups.
More workshops will be offered as budget is available.
• Reduce the number of hazardous wastes and electronics that are illegally
dumped along roadsides within the City of Auburn.
• Increase awareness and participation of residents and businesses in the proper
handling and disposal of household and business hazardous waste and safer
alternatives for the protection of public health and the environment.
TASK #2 School Hazardous Waste Education
The City will also hire a consultant to educate Auburn School District elementary school
students about hazardous waste through hands-on classroom and/or virtual
presentations and youth community workshops. The presentations will engage students
and residents in science and sustainability, adapt materials and methods for English
Language Learners, and apply STEM strategies in teaching students to make real-life
decisions about their home and our environment. The WA Office of Superintendent of
Public Instruction (OSPI) approved the lesson as a supplemental curriculum for local
classrooms.
Outreach messages may include:
• How to identify hazards in common household products
• How to read product labels
• Safe disposal options
• Recognize the dangers of look-alike products
• Safer alternative cleaning product options
• Wastemobile information
Proposed expenditures for this project may include:
• Design, printing and/or purchasing of materials for instructor classroom and/or
virtual presentations
• Design, printing and/or purchasing of materials for student hands-on activity
• Design and printing of the Student Pre & Post Presentation tests
Page 90 of 100
3
• Printing of What to do with Unwanted Household Hazardous Waste flyer
• Consultant contract for outreach
Performance Objectives:
• Engage students in science and sustainability and apply STEM strategies
• Provide information on basic hazardous waste product awareness, safety, and
identification.
• Promote proper hazardous waste disposal information.
• Provide information on how to identify look-alike products
• Provide information on safer cleaning alternatives.
• Wastemobile information
Impact Objectives:
• Market, schedule and present a total of up to 36 educational outreach workshops
for eligible elementary schools, middle schools, or youth community groups.
More workshops will be offered as budget is available.
• Increase awareness and participation of students and Auburn residents in the
proper handling and disposal of household hazardous waste for the protection of
public health and the environment.
TASK #3 Residential CFC Recycle Collection Event
The City will use funding to help cover the promotional cost (printing, mailing, postage of
the event brochure) and collection fees for CFC appliances for one Neighborhood
Recycle Event. Special outreach focus will target underserved communities.
Outreach messages may include:
• Wastemobile information
• Proper disposal of household CFC hazardous waste
Proposed expenditures for this project include:
• Newsletter design, printing, mailing & postage
• Consultant contract for event production and implementation
Performance Objectives:
• Provide information on basic hazardous waste product awareness and safety.
• Promote proper hazardous waste disposal information.
Impact Objectives:
• Outreach approximately 5,000 households in Auburn to increase awareness and
participation of residents in the proper handling and disposal of household CFC
waste for the protection of public health and the environment.
• Reduce the number of hazardous CFC items that are illegally dumped along
roadsides within the City of Auburn.
Page 91 of 100
2023-2024 City of Auburn HWMP Grant Budget Revised 3/10/23
Grant Funds Available: $60, 213.58
Project #1 Residential, Multifamily, and Business Hazardous Waste
Education Projected City Expenses
Outreach - Residential & Multifamily Newsletter / Business Flyer or Postcard $15,213.58
Consultant & Intern Services - Community Outreach Events & Presentations $20,000.00
Project #1 Total $35,213.58
Project #2 School Hazardous Waste Education Projected City Expenses
Consultant Services - School Presentations & Waste Audits $20,000.00
Project #2 Total $20,000.00
Project #3 Residential CFC Recycle Collection Event Projected City Expenses
Outreach - Residential CFC Collection Event Brochure $3,500.00
Outreach - Collection Fees for HHW $1,500.00
Project #3 Total $5,000.00
Total Grant Budget $60,213.58
Page 92 of 100
Agreement # HW1002
EXHIBIT B
2023-2024 BUDGET
LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM
City of Auburn
25 W. Main Street
Auburn, WA 98001-4998
Component Description 2023-24 Budget
Task 1: Residential, Multifamily & Business
Hazardous Waste Education
$35,213.58
Task 2: School Hazardous Waste Education
$20,000.00
Task 3: Hazardous Waste Collection
$5,000.00
Total $60,213.58
Footnote: The 2023-2024 budget can be partly or totally spent in either 2023 and/or 2024 but
cannot exceed the budget total in these two years.
Page 93 of 100
ALL FIELDS MUST BE COMPLETED FOR PROMPT PAYMENT PROCESSING
Purchase Order #
Supplier Name City of Auburn
Agreement No. HW1002 Supplier #1033
Exhibit C Supplier Pay Site City of Auburn
Period of Performance: 1/1/23-12/31/24 Remit to Address 25 W. Main Street
Auburn, WA 98001
Invoice Date
Invoice #
Amount to be Paid
Requistioner name/phone
hazwastegovrelations@kingcounty.gov Start End
Date Date
MM/DD/YY
Project
1114016
Please do not enter values in shaded cells. Enter "Previously Billed" and "Current" values only.
Materials and quantities collected:Collection or education event details:
Gallons of motor oil Number of events
Number of motor oil filters No. of participants at collection events
Gallons of mixed fuel No. of participants at education events
Gallons of antifreeze
Pounds of lead acid batteries
Pounds of dry batteries
Number of CFC aplliances
Number of fluorescent bulbs
Other (please specify)
Recipient Signed Date Haz Waste Program Authorization / Approval Date
Print Name
Balance
$35,213.58$35,213.58
I, the undersigned, do hereby certify under the laws of the State of Washington penalty of perjury, that this is a true and correct claim for reimbursement services rendered. I understand that any false claims, statements,
documents, or concealment of material fact may be prosecuted under applicable Federal and State laws. This certification includes any attachments which serve as supporting documentation to this reimbursement request.
Total $0.00 $60,213.58$0.00$60,213.58 $0.00
Invoice for services rendered under this Agreement
for the period of:
Organization Expend Acct
INVOICE
City of Auburn
25 W. Main Street
Auburn, WA 98001
Invoice Processing Contact: Joan Nelson
860000
HHW Task 1
$20,000.00 $0.00
2023-24 Budget Previously Billed
HHW Task 3
King County Accounts Payable Information
DNRP Water and Land Resources Division
253-931-5103
jenelson@auburnwa.gov
Joy Carpine-Cazzanti
Hazardous Waste Management Program
Kristin Painter 206-477-5470
Submit signed invoice to:
CPA
00153105
Amount Task
201 S. Jackson Street, Suite 5600
Seattle, WA 98104
CumulativeExpenditure Item Current
$0.00 $0.00 $20,000.00HHW Task 2
$0.00 $0.00$0.00
$5,000.00 $0.00 $0.00 $0.00 $5,000.00
Page 94 of 100
Salaries & Wages- List by Employee Hours Rate of Pay/ Hr Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
Subtotal -$ -$ -$ -$ -$
Fringe Benefits Base Rate Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
Subtotal -$ -$ -$ -$ -$
Consultant Costs- Itemize by consultant
below
Unit of measure Rate Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
-$ -$ -$ -$ -$
-$ -$ -$ -$ -$
-$ -$ -$ -$ -$
-$ -$ -$ -$ -$
Subtotal -$ -$ -$ -$ -$
Supplies- Please detail below Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
Subtotal -$ -$ -$ -$ -$
Travel Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
In State Travel Total # of Miles Rate
Out of State Travel # of People Rate
Per Diem and Lodging # of People # of Units Unit Cost
Subtotal -$ -$ -$ -$ -$
Other Costs- Please detail below Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
-$ -$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
Subtotal -$ -$ -$ -$ -$
Overhead Costs- Please detail below Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
-$ -$ -$ -$
-$ -$ -$ -$ -$
-$ -$ -$ -$ -$
Subtotal -$ -$ -$ -$ -$
Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
Direct Costs Total -$ -$ -$ -$ -$
-$ -$ -$ -$
Grand Total -$ -$ -$ -$ -$
Notes regarding this Invoice
INVOICE DETAIL
Invoice Detail Page 3Page 95 of 100
2/21/2023 Ref#:14466
King County Solid Waste Division
Attn: Lucy Auster
201 S Jackson St, Ste 701
Seattle, WA 98104
Re: City of Auburn
Hazardous Waste Reduction Grant Agreement
Evidence of Coverage
The City of Auburn is a member of the Washington Cities Insurance Authority (WCIA), which is
a self-insured pool of over 160 public entities in the State of Washington.
WCIA has at least $4 million per occurrence limit of liability coverage in its self-insured layer that
may be applicable in the event an incident occurs that is deemed to be attributed to the
negligence of the member. Liability coverage includes general liability, automobile liability, stop-
gap coverage, errors or omissions liability, employee benefits liability and employment practices
liability coverage.
WCIA provides contractual liability coverage to the City of Auburn. The contractual liability
coverage provides that WCIA shall pay on behalf of the City of Auburn all sums which the
member shall be obligated to pay by reason of liability assumed under contract by the member.
WCIA was created by an interlocal agreement among public entities and liability is self-funded
by the membership. As there is no insurance policy involved and WCIA is not an insurance
company, your organization cannot be named as an additional insured.
Sincerely,
Rob Roscoe
Deputy Director
cc: Candis Martinson
Exhibit D
Page 96 of 100
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5715 (Caillier)
Date:
April 12, 2023
Department:
Police
Attachments:
Res olution No. 5715
Sale-Hold Harmles s Agreement
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council to approve Resolution No. 5715.
Background for Motion:
Resolution 5715 allows the Mayor to enter into a Sale and Hold Harmless Agreement for the
surplus of retired Auburn Police K9 Lu. K9 Lu retired from active duty with the Auburn Police
Department on March 31st, 2023.
Background Summary:
On March 31st, 2023, Auburn Police K9 Lu retired from active duty after 5 years of service
with the Auburn Police Department. Typically, due to the bond that has developed between
the K9 and former handler, and the training the K9 has received, these service dogs are
generally not released to the general public after retirement. It has been the practice of the
City to surplus retired K9’s into the care of the former handler, who have the most knowledge
of the animals needs and ability to care for them during their retirement years.
Rev iewed by Council Committees:
Councilmember:Jeyaraj Staff:Caillier
Meeting Date:April 17, 2023 Item Number:RES.C
Page 97 of 100
-----------------------------
Resolution No. 5715
April 13, 2023
Page 1 of 2
RESOLUTION NO. 5715
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, DECLARING AN AUBURN POLICE
DEPARTMENT CANINE AS SURPLUS PROPERTY AND
APPROVING ITS TRANSFER TO A PURCHASER BY
CONTRACT
WHEREAS, the Auburn Police Department (APD) purchased a dog
named Lu for use as a police canine officer, and canine Lu has been working
with an Auburn Police Officer handler in a Criminal Justice Training
Commission (CJTC) certified police canine/handler team since 2018;
WHEREAS, due to age, K9 Lu has reached the end of his service life
and has retired from active service with the APD. Accordingly, APD has
determined that transferring ownership of Lu is in the City’s best interests;
WHEREAS, given their work and interaction with department police
dogs, APD has a practice of giving officers the opportunity to assume
ownership of police dogs that are retired from service. APD Officer Todd Glenn
has fostered a relationship with Lu through Lu’s work with APD, and he desires
to purchase Lu from APD on the terms and conditions expressed in the
proposed agreement attached as Exhibit A to this Resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The APD canine Lu is declared surplus property to APD. APD
is accordingly authorized to transfer ownership of Lu to APD Officer Todd Glenn
Page 98 of 100
-----------------------------
Resolution No. 5715
April 13, 2023
Page 2 of 2
according to the terms and conditions set forth in the proposed purchase and sale
agreement attached to this Resolution;
Section 2. The Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directions of this legislation.
Section 3. This Resolution shall take effect and be in full force upon
passage and signatures.
Dated and Signed this _____ day of _________, 2023.
CITY OF AUBURN
NANCY BACKUS
MAYOR
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________
Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney
Page 99 of 100
SALE AND HOLD HARMLESS AGREEMENT
THIS AGREEMENT is entered into this ____ day of ______________, 2023, by and between the City of
Auburn, its agents, employees and assigns (hereinafter referred to as the “City”) and Todd Glenn (hereinafter
referred to as Todd), his heirs and assigns.
Police Canine Lu, having come to the end of his service duty, may be purchased by his handler, Todd, for
the sum of one dollar and no/100 ($1.00). Todd Glenn seeks to purchase Lu under the terms of this Agreement
and the City seeks to relieve itself of ownership of Lu and any potential exposure to additional costs and/or other
issues that may arise during the remainder of Lu’s life.
Todd acknowledges and agrees that the City has no basis upon which to render any warranty or
guarantee regarding Lu’s suitability for non-law enforcement activities, including suitability as a traditional pet or
suitability for any particular purpose, and accordingly the city offers no warrant or guarantee and disclaims any
warranty in law or equity that might otherwise accompany a sale. Todd voluntarily accepts these conditions and
disclaimers.
For sufficient consideration, including Todd’s payment under the terms of this Agreement and the City’s
agreement to sell Lu in lieu of other means of disposal and for other consideration as set forth in this agreement,
Todd agrees to release, acquit and forever discharge the City of and from any and all actions, claims, demands,
claims for attorney’s fees or other claims of any variety on account of or in any way arising out of Todd’s
ownership of Lu. Todd specifically acknowledges that the sale of Lu is “as is” and that the City has not agreed to
provide any further care or treatment for Lu as a condition of sale and agrees that he will not make any claim
against the City after the sale for anything associated with Lu’s medical or other needs or conditions, whether
those needs and conditions occurred prior to or after this sale.
Todd agrees that Lu is solely his property and that he bears full responsibility for Lu’s care, behavior and
actions from the time of purchase forward.
By signing this Agreement, Todd acknowledges that he has executed this Agreement of his own free will
and is a voluntary act.
Todd Glenn, Purchaser Mark Caillier, Chief of Police
Kendra Comeau, City Attorney Nancy Backus, Mayor
Page 100 of 100