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HomeMy WebLinkAbout7517305 Geotechnical Resources INC (GRI) Parking Lot Condition Assessment, Maintenance Plan & Budget -DocuSign Envelope ID: 6E58E0130-16BC-4229-83D6-F5880D631B6A CITY OF AUBURN AGREEMENT FOR SERVICES Parking Lot Condition Assessment, Maintenance Plan & Budget. THIS AGREEMENT made and entered into on this 20th of lune , 2023 (the Effective Date), by and between the CITY OF AUBURN (City), a municipal corporation of the State of Washington, and Geotechnical Resources, Inc. (GRI, or Provider), whose address is 1101 Broadway, Suite 215, Vancouver, WA 98660 (UBI # 601 601 587). I. RECITALS 1. On April 1, 2022, the City issued a Request for Proposals (RFP) seeking qualified consultants with the experience and expertise to conduct a Condition Assessment, Maintenance Plan and Budget for pre -determined City -owned parking lots. The RFP set an April 28th, 2022 deadline for the submission of proposals; 2. The City received no proposals in response to its issued RFP. Accordingly, the City separately investigated potential providers for its needed service and contacted GRI directly. The City and GRI discussed GRI's expertise, capabilities and costs for the requested services, enabling the City to evaluate GRI's suitability as a provider to meet the City's needed service criteria; 3. The City determined that GRI met the City's criteria for these needed services and sought a proposal for the services from GRI. GRI issued a proposal to provide the services needed to meet the outcomes desired by the City relating to assessing the condition of and putting together a maintenance plan and budget for certain City -owned parking areas. The City has evaluated GRI's proposal and has determined that GRI is the most qualified available provider for the City's needed services, and that GRI proposes to perform the services at a fair and reasonable price to the City. II. AGREEMENT FOR SERVICES Accordingly, and in consideration of the conditions and the mutual promises and covenants contained in this Agreement, the parties agree as follows: Scope of Services The Provider agrees to perform the tasks described on Exhibit "A". The Provider will be responsible to provide work products and services of a quality and professional standard acceptable to the City, consistent with the professional skill and care ordinarily provided by architects and planners practicing in the same or similar locality under the same or similar circumstances. The Provider will, without additional compensation, correct or revise any negligent errors, omissions or other deficiencies in its plans, designs, drawings, specification, reports and other services required, whether during or after the Term of this Agreement, for up to 3 years after the Provider has concluded its services under this GRI — Parking Lot Condition Assessment, Maintenance Plan & Budget 6/1/23 Page 1 of 12 DocuSign Envelope ID: 6E58E0130-16BC-4229-83D6-F5880D631B6A Agreement, or until all litigation, claims, disputes, or audits regarding such services are finally resolved, whichever date is later. Any approval by the City of Provider's services will not in any way relieve the Provider of responsibility for the accuracy and adequacy of its services. 2. Additional Services If additional services with respect to related work are required beyond those specified in the Scope of Work, and not included in the compensation listed in this Agreement, the parties will amend this Agreement prior to the Provider performing the additional services. The amendment will set for the nature, scope, and payment terms of the additional services. However, if the time period for the completion of such services makes execution of an amendment impractical prior to the commencement of the Provider's performance, the Provider agrees that it will perform such additional services on the written request of an authorized representative of the City pending execution of an Amendment subject to the terms and conditions of this Agreement except where the authorization provides to the contrary. The invoice procedure for any such additional services will be as described in Section 4 of this Agreement. 3. Provider's Representations & Qualifications The Provider represents and warrants that it has all necessary licenses and certifications to perform the services provided for in the Agreement and is qualified to perform those services. Provider represents that the person signing this Agreement on behalf of Provider has all requisite authority to bind Provider to the terms and conditions of this Agreement. 4. Compensation As compensation for the Provider's performance of the services provided for in this Agreement, the City will pay the Provider the fees and costs specified in Exhibit "A". These payments will be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, overhead, profit, and incidentals necessary to complete the work. The Provider will submit to the City a monthly invoice reflective of time and materials charged. All invoices shall include the total amount of the contract, the remaining balance available against the contract, the total associated cost of the current tasks and services being billed and the remaining after balance. Upon acceptance of the invoice the City will process the invoice in the next billing/claim cycle, and will remit payment to the Provider, subject to any conditions or provisions in this Agreement or Amendment. The Contract reference (GRI — Parking Lot Condition Assessment, Maintenance Plan & Budget) must appear on all invoices submitted. Copies of original supporting documents will be supplied to the City upon request. The not -to -exceed amount for this agreement is THIRTY EIGHT THOUSAND FIVE HUNDRED DOLLARS AND 00/100 ($38,500). The Provider will not undertake any work or otherwise financially obligate the City in excess of this amount without prior written authorization. Compensation to be paid the Provider in succeeding years after the current year will be contingent upon availability of funds. GRI — Parking Lot Condition Assessment, Maintenance Plan & Budget 6/1/23 Page 2 of 12 DocuSign Envelope ID: 6E58E0130-16BC-4229-83D6-F5880D631B6A 5. Time for Performance, Term, and Termination of Agreement The term of this Agreement will commence on the Effective Date. The Provider will perform the services in accordance with the direction and scheduling provided on Exhibit "A", unless otherwise agreed to in writing by the parties. All work performed under this Agreement will be completed by October 31, 2023. Termination for Cause. Either party may terminate this Agreement upon written notice to the other party if the other party fails substantially to perform in accordance with the terms of this Agreement through no fault of the party terminating the Agreement. The notice will identify the reason(s) for termination and specify the effective date of termination. In the event of a default by Provider, City may suspend all payments otherwise due to Provider and the City will have no further obligations to Provider. Termination for Convenience. The City may terminate this Agreement upon not less than seven (7) days written notice, which shall contain the effective date of termination, to the Provider. If this Agreement is terminated through no fault of the Provider, the Provider will be compensated for services performed prior to termination in accordance with the rate of compensation provided in Exhibit "A". This payment shall fully satisfy and discharge the City of all obligations and liabilities owed the Provider, who shall not be liable for any anticipated profits or other consequential damages resulting from the termination. Upon receipt of a termination notice, the Provider will promptly discontinue all services affected and deliver to the City all data, drawings, specifications, reports, summaries, and such other information and materials as the provider may have accumulated, prepared, or obtained in performing this Agreement, whether fully or partially completed. All rights and remedies provided in this Section are not exclusive of any other rights or remedies that may be available to the City, whether provided by Law, equity, in any other agreement between the parties or otherwise. 6. Ownership and Use of Documents All documents, reports, memoranda, diagrams, sketches, plans, surveys, design calculations, working drawings and any other materials created or otherwise prepared by the Provider as part of his performance of this Agreement (the "Work Products") will be owned by and become the property of the City, may be used by the City for any purpose beneficial to the City, and are subject to the requirement of the Public Records Act, 42.56 RCW. The Provider acknowledges that the Agreement, and documents provided in connection with this Agreement, become a public record and may be subject to inspection and copying, unless the information is declared by law to be confidential or is otherwise exempted from public records disclosure requirements. The Provider agrees to give its fullest assistance to the City in identifying, locating, and copying any records in the Provider's possession that are responsive, as determined by the City in its sole discretion, to a Public Records Act request received by the City. 7. Records Inspection and Audit All compensation payments will be subject to the adjustments for any amounts found upon audit or otherwise to have been improperly invoiced, and all records and books of GRI — Parking Lot Condition Assessment, Maintenance Plan & Budget 6/1/23 Page 3 of 12 DocuSign Envelope ID: 6E58EOBO-1 6BC-4229-83D6-F588OD631 B6A accounts pertaining to any work performed under this Agreement will be subject to inspection and audit by the City for a period of up to three (3) years from the final payment for work performed under this Agreement. If any litigation, claim, dispute, or audit is initiated before the expiration of the three (3) year period, all records and books of account pertaining to any work performed under this Agreement will be retained until all litigation, claims, disputes, or audit are finally resolved. 8. Continuation of Performance In the event that any dispute or conflict arises between the parties while this Agreement is in effect, the Provider agrees that, notwithstanding such dispute or conflict, the Provider will continue to make a good faith effort to cooperate and continue to work toward successful completion of the delivery of services and its contractual responsibilities. 9. Independent Contractor The Provider will perform the services as an independent contractor and will not be deemed, by virtue of this Agreement and performance of its provisions, to have entered into any partnership, joint venture, employment or other relationship with the City. Nothing in this Agreement creates any contractual relationship between the Provider's employee, agent, or subcontractor and the City. 10. Administration of Agreement This Agreement will be administered by Lindsi Hammond, on behalf of the Provider, and by the Mayor of the City, or designee, on behalf of the City. Any written notices required by the terms of this Agreement will be served on or mailed to the following addresses: Josh Arndt Lindsi Hammond City of Auburn Geotechnical Resources, Inc. 25 West Main St 1101 Broadway, Suite 215 Auburn WA 98001-4998 Vancouver, WA 98660 Phone: 253.931.4011 Phone: 503.641.3478 Email: Jarndt@auburnwa.gov Email: LHammond@gri.com 11. Notices All notices or communications permitted or required to be given under this Agreement will be in writing and will be deemed to have been duly given if delivered in person or sent by electronic (email) or regular mail, postage prepaid, [by certified mail, return receipt requested,] and addressed, if to a party of this Agreement, to the address for the party set forth above. Delivery by email where no delivery failure notification has been received will be deemed to have been one (1) business day after the email was sent. If addressed to a non-party, the notice will be sent, in the foregoing manner, to the address designated by a party to this Agreement. Either party may change its address by giving notice in writing to the other party. 12. Insurance The Provider will, at its sole expense, procure and maintain for the duration of this Agreement and 30 days thereafter insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of this Agreement by the Provider, its agents, representatives, or employees. GRI — Parking Lot Condition Assessment, Maintenance Plan & Budget 6/1/23 Page 4 of 12 DocuSign Envelope ID: 6E58E0130-16BC-4229-83D6-F5880D631B6A Provider's maintenance of insurance as required by the Agreement will not be construed to limit the liability of the Provider to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Service Provider will obtain insurance of the types described below: a. Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage will be at least as broad as Insurance Services Office (ISO) form CA 00 01 (provider may use a substitute form providing equivalent liability coverage). Provider will maintain automobile insurance with minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. b. Commercial General Liability insurance will be at least as broad as ISO occurrence form CG 00 01 and will cover liability arising from premises, operations, stop -gap independent contractors, products -completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City will be named as an additional insured under the Provider's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO Additional Insured endorsement CG 20 26. Commercial General Liability insurance will be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. c. Worker's Compensation coverage as required by the Industrial Insurance laws of the State of Washington. d. Professional Liability insurance appropriate to the Provider's profession with limits no less than $1,000,000 per claim and $2,000,000 policy aggregate limit. For Automobile Liability and Commercial General Liability insurance, the policies are to contain, or be endorsed to contain that Provider's insurance coverage will be primary insurance as respects the City. Any insurance, self-insurance, or self-insurance pool coverage maintained by the City will be excess of the Provider's insurance and will not contribute with it. Insurance is to be placed with an authorized insurer in Washington State. The insurer must have a current A.M. Best rating of not less than AN. The Provider will furnish the City with original certificates of insurance and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of this Agreement before commencement of the work. The City reserves the right to require that complete, certified copies of all required insurance policies and/or evidence of all subcontractors' coverage be submitted to the City at any time. The City may withhold payment if the Provider does not fully comply with this request. GRI — Parking Lot Condition Assessment, Maintenance Plan & Budget 6/1/23 Page 5 of 12 DocuSign Envelope ID: 6E58EOBO-1 6BC-4229-83D6-F588OD631 B6A If the Provider maintains higher insurance limits than the minimums shown above, the City will be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Provider, irrespective of whether such limits maintained by the Provider are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Provider. The Provider will provide the City with written notice of any policy cancellation within two business days of their receipt of such notice. Failure by the Provider to maintain the insurance as required will constitute a material breach of this agreement, upon which the City may, after giving five (5) business days' notice to the Provider to correct the breach, immediately terminate the agreement or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the City's sole discretion, offset against funds due the Provider from the City. 13. Indemnification/Hold Harmless Except for injuries and damages caused by the sole negligence of the City, the Provider will indemnify and hold the City and its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses, or suits of every kind, including reasonable attorney fees and litigation expenses, to the extent caused by the negligent acts, errors, or omissions of the Provider, its employees, agents, representatives, or subcontractors, including employees, agents, or representatives of its subcontractors, made in the performance of this Agreement, or arising out of worker's compensation, unemployment compensation, or unemployment disability compensation claims. However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Provider and the Public Entity, its officers, officials, employees, and volunteers, the Provider's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Provider's negligence. It is further specifically and expressly understood that this indemnification constitutes the Provider's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section will survive the expiration or termination of this Agreement. The provisions of this section were separately and mutually negotiated by the parties. 14. Assignment Neither party to this Agreement will assign any right or obligation hereunder in whole or in part, without the prior written consent of the other party. No assignment or transfer of any interest under this Agreement will release the assignor from any liability or obligation under this Agreement, or to cause any such liability or obligation to be reduced to a secondary liability or obligation. 15. Nondiscrimination GRI — Parking Lot Condition Assessment, Maintenance Plan & Budget 6/1/23 Page 6 of 12 DocuSign Envelope ID: 6E58EOBO-1 6BC-4229-83D6-F588OD631 B6A The Provider may not discriminate regarding any services or activities to which this Agreement may apply directly or through contractual, hiring, or other arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or where there is the presence of any sensory, mental or physical handicap. 16. Amendment, Modification and Waiver No amendment, modification, or waiver of any condition, provision, or term of this Agreement will be valid or of any effect unless made in writing, signed by the party or parties to be bound, or the party's or parties' duly authorized representative (s) and specifying with particularity the nature and extent of such amendment, modification or waiver. Any waiver, approval or acceptance, or payment by any party will not affect or impair that party's rights arising from any default by the other party. 17. Parties in Interest This Agreement is binding upon, and the benefits and obligations hereto will inure to and bind, the parties and their respective successors and assigns, although this section will not be deemed to permit any transfer or assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive benefit of the parties and it does not create a contractual relationship with or exist for the benefit of any third party, including contractors, sub -contractors and their sureties. 18. Force Majeure Any delay in the performance of any obligation under this Agreement shall be excused, if and so long as the performance of the obligation is prevented, delayed or otherwise hindered by any act not within the control of a party such as fire, cyber/ransomware attack, earthquake, flood, explosion, actions of the elements, riots, mob violence, strikes, pandemic, lockouts, and emergency orders of the state or federal government. 19. Applicable Law This Agreement and the rights of the parties will be governed by the laws, regulations, and ordinances of the City, of the State of Washington, and King County. Venue for any action involving this agreement will be in the county in which the property or project is located, and if not site specific, then in King County. It is agreed that any applicable statute of limitation will commence no later than the substantial completion by the Provider of the services. 20. Captions, Headings and Titles All captions, headings or titles in the paragraphs or sections of this Agreement are inserted for convenience of reference only and will not constitute a part of this Agreement or act as a limitation of the scope of the particular paragraph or sections to which they apply. Where appropriate, the singular will include the plural and vice versa and masculine, feminine and neuter expressions will be interchangeable. Interpretation or construction of this Agreement will not be affected by any determination as to who is the drafter of this Agreement, this Agreement having been drafted by mutual agreement of the parties. 21. Severable Provisions Each provision of this Agreement is intended to be severable. If any provision is illegal or invalid for any reason, such illegality or invalidity will not affect the validity of the remaining provisions. GRI — Parking Lot Condition Assessment, Maintenance Plan & Budget 6/1/23 Page 7 of 12 DocuSign Envelope ID: 6E58E0130-16BC-4229-83D6-F5880D631B6A 22. Entire Agreement This Agreement together with any subsequent amendments or addendums contains the entire understanding of the parties in respect to the transactions contemplated and supersedes all prior representations, agreements and understandings between the parties, either oral or written. No other understandings, oral or otherwise, regarding this Agreement shall bind any party. 23. Non -Availability of Funds Every obligation of the City under this Agreement is conditioned upon the availability of funds appropriated or allocated for the performance of such obligation; and if funds are not allocated and available for the continuance of this Agreement, then this Agreement may be terminated by the City at the end of the period for which funds are available, without the seven (7) days' notice provided by Section 5. No liability will accrue to the City in the event this provision is exercised, and the City will not be obligated or liable for any future payments or damages as a result of termination under this Section. 24. Counterparts This Agreement may be executed in multiple counterparts, each of which will be one and the same Agreement and will become effective when one or more counterparts have been signed by each of the parties and delivered to the other party. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective the day and year first set forth above. CITY OF AUBURN FW ocuSigned by: <`5 6/20/2023 Nancy Backus, Mayor Approved as to Form: DocuSigned by: 6/15/2023 Ken ra omeau, City Attorney Geotechnical Resources, Inc. DocuSigned by: �,lln Sl t�mmbvJ 6/15/2023 Lindsi Hammond, Principal GRI — Parking Lot Condition Assessment, Maintenance Plan & Budget 611/23 Page 8 of 12 DocuSign Envelope ID: 6EME0130-16BC-4229-83D6-F5880D63166A EXHIBIT A Scope of Work 1101 Broadway. Suite 215 Vancouver, WA 98660 350-213-1690 1 www,gri,corn June 6, 2023 PRO CITE OF AUBURN PARKING LOT RMP IMPLEMENTATION (REVISED) City of Auburn 25 West Main Street Auburn, WA 98001-4998 Attention: Josh Amdt SUBJECT: Proposal for Pavement Investigation Parlring Lot Pavement Management Program (PMP) Implenserrtation Auburn, Washington GRI is pleased to submit this scope of work and fee estimate to the City of Auburn (the City) to provide pavement inspection and analysis services. our scope of work includes performing pavement management investigation and analysis of nine parking lot facilities that are owned and operated by the City. We understand that Tittle maintenance has been conducted atthese facilities, and there is no current pavement management database incorporating these parking Dots. GRI will assess the current surface condition of the pavement at each parking lot through a pavement condition index (PCI) survey and develop models using pavement management software to predict the deterioration rate of the pavement. With this knowledge, we will estimate the remaining Fife of the parking lots and develop recommendations for short-term and long-term maintenance and rehabilitation strategies. Cour field investigation, analysis, and design recommendations will be summarized in a report. We have prepared the follovying scope ofworkthat outlines tasks necessary to prepare the report, PROJECT DESCRIPTION The parking lotfacilities being considered in our investigation are shown an the Site Plans, Figures 1 and 2, and summarized in Table 1, below. The approximate areas were determined based on CIS imagery and the parking lot sections may be revised, if necessary, in the field. GRI — Parking Lot Condition Assessment, Maintenance Plan & Budget 6/1/23 Page 9 of 12 DocuSign Envelope ID: 6E58EOBO-16BC-4229-83D6-F5880D63lB6A Table 1: PARKINS LOT SUMMARY Kiss &- Ride Lot 781570fJ172 2 11 A Street NW Lot 781520{1100 3 B Street Lot 0489000040. 048 3 0 00 08 5. G4830W090 4 Safeway Lot 7331AO0135 5 D Street L --t 489W0005 7331AO04-60, 7331400485, 733140{1486, 6 Jusdoe Center Lot 7331400500,7331400510 7 JCErrrplo(ee -ot 859810OG30.859810{035.86981M040 8 AVHS Lot 3 5 2 1 04401 8 20.515 15,8W 20.631 59,018 7.292 46,702 14,692 12,420 Most of the lots being evaluated are located in the downtouwn area of the city with the exception of the AVH5 Lot, which is located closer to the south end of the city. Based on a review of aerial imagery, all lots appear to be surfaced with asphalt concrete. The total parking lot area being considered in our evaluation is approximately 197,000 square feet. APPROACH AND SCOPE OF WORK We understand that the City does not currently maintain a pavement management database that incorporates the parking facilities being considered in our evaluation. We will work with the City to build a database for the city parking lots using the PAVER pavement management program. The PAVERdatabase will allow unto perform a pavement condition analysis, analyze the predicted deterioration of the parking lot pavements over time, and develop recommended maintenance treatments for the parking lots, Since FICI surveys have not been previously conducted for the parking lots, we will develop a section layout for each parking lot. We will split each parking lot into sections based primarily on how the sections are tieing utilized (i.e, ,drive aisles, parking stalls, etc.). To facilitate our visual survey, we will further divride each section into smaller areas called sample units. Each sample unit will have an area of 2,500 ± 1,000 square feet, and we will sur+iey an appropriate number of sample units from each section to achieve a PCI confidence level of 95%. GRI will conduct the PCI survey of the parking lots in accordance with the current version of ASTM International D6433, .Standard Proctrce for Roads and Parking Lets Pavement Condit on Index Survey. During the surrey, GRI will use data collection software that has quality control algorithms to confirm correct inspection sample areas and inspection distress information. Utilizing digital software also helps reduce the data entry issues common when using paper inspection forms and increases efficiency. We will also take representative photos to document the condition of the parking lot facilities at the time of our inspection. GRI — Parking Lot Condition Assessment, Maintenance Plan & Budget 6/1/23 Page 10 of 12 DocuSign Envelope ID: 6E58EOBO-16BC-4229-83D6-F588OD63lB6A During the survey, GRI will also collect supplemental quaIitative parking Irt information that will be summarized in our report. Supplemental information we veiII cDIlect and the means by which we will characterize the information are summarized in Table 2, below; Table 2: SUPPLEMENTAL INFORMATION SUMMARY Sealing General Condition - Good}Fair{Poo r Curbing General Structural Condition -Damaged Sections Present? Drainage Present? - Yes/Nn Debris around Drains? - YesiNo Lighting Present? - Yes/No Vegetation Present? - Yes/No - Trees/Bushes Striping General Condition - GaodJFairlPaar # Regular Parking Stalls Total Count Handicap Parking Stalls Total Count Using the PAVER software program. GRI will develop deterioration models to evaluate the parking lot PCI at short -terra (1 to 2 years), medium-term (3 to 5 years), and long-term J5+ years) analysis periods. As a pavement deteriorates and the PCI decreases, more substantival maintenance treatment strategies are required to keep the pavement in a serviceable condition. Pavements with a lower PCI typically require more expensive treatment options. GRI will work with the City to identify typical maintenance treatment options and develop unit costs associated with each treatment. The unit casts will be considered fully leaded; in other words, they will include the n}aterial oast and factors to account for various items such as striping, mobilization, engineering. contingency, etc. GRI will evaluate the maintenance treatments required for the parking lot facilities and develop a maintenance and repair plan that provides short-; medium-, and long-term treatment recommendations. We will also identify and provide recommendations for any safety-related issues where immediate repairs should be considered. The maintenance and repair plan will include esdmate+d project costs for each of the recommended treatments that can be used to develop a maintenance and repair budget The results from our pavement investigation and analysis will be presenters in a report. ASSUMPTIONS 'I. The City will provide available as -built construction drawings, technical reports, digital map files (e.g,, GIS or AutoCAD) forthe parking lot facilities. 2. Our rehabilitation/reconstruction recommendations will be based on non-structural design assumption. We will use publicly available information such as City design standards, as -built records, and/or soils reports to supplement our assumptions. GRI — Parking Lot Condition Assessment, Maintenance Plan & Budget 6/1/23 Page 11 of 12 DocuSign Envelope ID: 6E58EOBO-16BC-4229-83D6-F588OD63lB6A 3. GRI does not charge a fee associated with using the PAVER pavement management software. GRI will provide the craw data (e;g., .E70) so if the City elects at a future date, #Y --Y can convert the PAVER data into different pavement management software such as StreetSave r, 4. Our visual inspections will be performed on foot, during daytime hours, and we will not require traffic control, SCHEDULE We can begin work immediately upon receiving notice to proceed. Assuming we receive notice to proceed in early June 2D23, we can conduct our fief work during the summer of 2023, and provide a draft report by mid-September 2023, FEE Our services Mll be provided on a time -and -expenses basis in accordance with the attached Fee Stihedule, The estimated cost for the engineering services described in this proposal is $38,500. A breakdown of the fee is shown on the attached Breakdown of Costs. Please contact the undersigned if you have any questions regarding our scope of work, schedule, and/or budget We appreciate the opportunity to submit this proposal and look forward to working with you on this project. Submitted for GRI, Lindsi Hammond, PE Principal GRI — Parking Lot Condition Assessment, Maintenance Plan & Budget 6/1/23 Page 12 of 12 Matthew Haynes,. PE Project Engineer