HomeMy WebLinkAbout07-17-2023 City Council AgendaCity Council Meeting
J uly 17, 2023 - 7:00 P M
City Hall Council Chambers
A GE NDA
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I .C AL L T O O RD E R
I I .L AND AC K NO WL E D G M E NT
We would like to acknowledge the Federally Recognized Muckleshoot I ndian Tribe, the
ancestral keepers of the land we are gathered on today. We thank them for their
immense contributions to our state and local history, culture, economy, and identity as
Washingtonians.
I I I .P UB L I C PART I C IPAT IO N
1.Public Participation
T he Auburn City Council Meeting scheduled for Monday J uly 17, 2023 at 7:00
p.m. will be held in person and virtually.
Virtual P articipation L ink:
To view the meeting virtually please click the below link, or call into the meeting at
the phone number listed below. The link to the Virtual Meeting is:
https://www.youtube.com/user/watchauburn/live/?nomobile=1
To listen to the meeting by phone or Z oom, please call the below number or click
the link:
Telephone: 253 215 8782
Toll Free: 877 853 5257
Z oom: https://us06web.zoom.us/j/88937902519
A .P ledge of Allegiance
I V.Roll Call
V.ANNO UNC E M E NT S, M AY O R'S P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
V I .AG E ND A M O D I F IC AT I O NS
V I I .C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .Audience Participation
Page 1 of 115
This is the place on the agenda where the public is invited to speak to the City
Council on any issue.
1.T he public can participate in-person or submit written
comments in advance.
Participants can submit written comments via mail, fax, or email. All written
comments must be received prior to 5:00 p.m. on the day of the scheduled
meeting and must be 350 words or less.
Please mail written comments to:
City of A uburn
Attn: Shawn Campbell, City Clerk
25 W Main S t
Auburn, WA 98001
Please fax written comments to:
Attn: Shawn Campbell, City Clerk
F ax number: 253-804-3116
Email written comments to:
publiccomment@auburnwa.gov
I f an individual requires an accommodation to allow for remote oral comment
because of a difficulty attending a meeting of the governing body, the City
requests notice of the need for accommodation by 5:00 p.m. on the day of the
scheduled meeting. Participants can request an accommodation to be able to
provide remote oral comment by contacting the City Clerk’s Office in person, by
phone (253) 931-3039, or email to publiccomment@auburnwa.gov
B .Correspondence - (T here is no correspondence for Council review.)
V I I I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
1.F inance Ad Hoc Committee (Chair B aldwin)
2.Council Rules and Procedure Ad Hoc Committee (Chair
Rakes)
I X.C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the J une 5, 2023, Regular City Council Meeting
B .Minutes of the J une 12, 2023, and J uly 10, 2023, S tudy
S ession Meetings
Page 2 of 115
C.Minutes of the J une 26, 2023, Special City Council Meeting
D.Claims Vouchers (Thomas)
Claims voucher list dated J une 28, 2023 which includes voucher number 472377
through 472526, in the amount of $5,487,029.29, one electronic fund transfer in the
amount of $38.99, and five wire transfers in the amount of $902,344.30
Claims voucher list dated J uly 12, 2023 which includes voucher number 472527
through 472829, in the amount of $1,327,349.79, two electronic fund transfers in the
amount of $2,003.07, and three wire transfers in the amount of $779,107.34
E .P ayroll Voucher (T homas)
P ayroll check numbers 539499 through 539501 in the amount of $734,755.83
electronic deposit transmissions in the amount of $2,419,773.96 for a grand total of
$3,154,529.79 for the period covering J une 15, 2023 to J une 28, 2023
P ayroll check numbers 539503 through 539507 in the amount of $77,525.26 electronic
deposit transmissions in the amount of $2,731,096.70 for a grand total of
$2,808,621.96 for the period covering J une 29, 2023 to J uly 12, 2023
(RE C O M M E ND E D AC T I O N: M ove to approve the Consent Agenda.)
X .UNF INIS HE D B US I NE S S
X I .NE W B US I NE S S
X I I .O RD INANC E S
A .Ordinance No. 6911 (Thomas)
A n Ordinance amending Ordinance No. 6879, the 2023-2024 B iennial Operating
B udget Ordinance, and Ordinance No. 6888, the 2023-2024 Biennial Capital Budget,
authorizing amendment to the City of Auburn 2023-2024 B udget as set forth in
schedule "A" and schedule "B "
(RE C O M M E ND E D AC T I O N: M ove to adopt Ordinance No. 6911)
B .Ordinance No. 6912 (T homas)
A n Ordinance amending S ection 13.06.360 of the A uburn City Code (A C C), relating to
City Utility Rates
(RE C O M M E ND E D AC T I O N: M ove to adopt Ordinance No. 6912)
X I I I .RE S O L UT IO NS
A .Resolution No. 5725 (Faber)
A Resolution authorizing the Mayor to execute an agreement between the City of
A uburn and the Washington Department of Commerce to accept and expend Grant
Funds for continued Restoration and Phase 2 Restoration of the A uburn Arts and
Culture Center
(RE C O M M E ND E D AC T I O N: M ove to approve Resolution No. 5725.)
Page 3 of 115
B .Resolution No. 5726 (L egal)
A Resolution authorizing the Mayor to execute the F irst Amendment to the S ite
A greement between the City of Auburn and S B A 2012 T C A ssets L L C related to
leasing Game F arm Park Property for a Telecommunications Tower
(RE C O M M E ND E D AC T I O N: M ove to approve Resolution No. 5726.)
C.Resolution No. 5727 (Faber)
A Resolution authorizing the Mayor to execute an agreement between the City of
A uburn and the National Recreation and P ark Association to accept and expend Grant
Funds for improvements to the P aved P athway S ystem at Auburndale Park
(RE C O M M E ND E D AC T I O N: M ove to approve Resolution No. 5727.)
D.Resolution No. 5728 (Gaub)
A Resolution authorizing the Mayor to execute and administer Washington State Public
Works Trust Fund L oan Documents to F inance Roadway I mprovements on Auburn
Way South from Hemlock S treet S E to Poplar S treet S E (P roject C P1622)
(RE C O M M E ND E D AC T I O N: M ove to approve Resolution No. 5728.)
X I V.M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
B .From the M ayor
X V.AD J O URNM E NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 4 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the June 5, 2023, Regular City Council Meeting
Date:
July 12, 2023
Department:
City Council
Attachments:
06-05-2023 Minutes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background for Motion:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:July 17, 2023 Item Number:CA.A
Page 5 of 115
City Council Meeting
J une 5, 2023 - 7:00 P M
UP D AT E D - City Hall Council Chambers
MINUT E S
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I .C AL L T O O RD E R
I I .L AND AC K NO WL E D G M E NT
I I I .P UB L I C PART I C IPAT IO N
1.Public Participation
The City Council Meeting was held in person and virtually.
A .P ledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet and led those
in attendance in the Pledge of Allegiance.
I V.Roll Call
Councilmembers present: D eputy Mayor J ames J eyaraj, B ob Baggett,
K ate B aldwin, L arry Brown, R obyn Mulenga, C heryl Rakes, and Yolonda
Trout-Manuel.
Department directors and staff members present included: City Attorney
K endra Comeau, S enior City Staff A ttorney Harry B oesche, Chief of
P olice Mark Caillier, Director of Public Works I ngrid Gaub, Director of
E quity and I nclusion Brenda Goodson-Moore, Director of I nnovation and
Technology David Travis, Director of Human Resources & Risk
Management Candis Martinson, Director of F inance J amie
Thomas, Director of Community Development J eff Tate, Director of Anti-
Homelessness Kent Hay, B usiness S ystems Analyst J onathan
B arbano, and City Clerk S hawn Campbell.
V.ANNO UNC E M E NT S, M AY O R'S P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
A .J uneteenth
Mayor Backus to proclaim J une 19, 2023 as "J uneteenth" in the City of A uburn
Mayor Backus proclaimed J une 19, 2023 as J uneteenth in the City of
A uburn.
Page 1 of 8Page 6 of 115
Director Goodson-Moore thanked the Mayor and Council for their support.
S he shared the significance of the holiday. S he invited everyone to attend
the J uneteenth celebration on J une 18, 2023, at L es Gove Park.
B .L G B T Q I A + P ride Month
Mayor Backus to proclaim J une 2023 as "L G B T Q I A+ Pride Month" in the City of
A uburn
Mayor Backus proclaimed J une as L G B T Q I A + P ride Month.
J unior City Council Chair W ylan Menzia thanked the Mayor and Council for
their support.
V I .AP P O I NT M E NT S
A .P lanning Commission
City Council to approve the appointments of W illiam Stewart, Aaron VanderPol, and
Lynn Walters to the Planning Commission for a three year term expiring December 31,
2025
Councilmember B aldwin moved and Councilmember B rown seconded to
approve the appointments of W illiam Stewart, A aron VanderP ol, and Lynn
Walters to the P lanning Commission for a three year term expiring
December 31, 2025.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
V I I .AG E ND A M O D I F IC AT I O NS
There were no modifications to the agenda.
V I I I .C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
1.Public Hearing for Right-of-Way No. VA C22-0003
City Council to hold a pubic hearing in consideration of Right-of-Way Vacation No.
VA C22-0003. S ee Ordinance No. 6905 for further action on this item.
No one came forward to speak.
2.Executive Session
Mayor B ackus adjourned into an executive session at 7:16 p.m. per
R C W 42.30.110(1)(i) to discuss L itigation or legal risks of a proposed
action or current practice that the agency has identified when public
discussion of the litigation or legal risks is likely to result in an adverse
legal or financial consequence to the agency for 30 minutes.
Councilmembers, City Attorney Comeau, S enior City Staff A ttorney
Boesche, S pecial A ppointed L egal Counsel Charlotte Archer,
Outside Counsel Susan Michael, and Director Martinson were
required to attend. T here was action after the executive session.
Page 2 of 8Page 7 of 115
Mayor B ackus extended the executive session by an additional 10
minutes.
Mayor B ackus reconvened the meeting at 7:56 p.m.
A .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue.
1.T he public can participate in-person or submit written
comments in advance.
J ane Koler provided comments regarding proposed Ordinance No.
6908.
Norah Hershberger 112 E S treet S W Auburn
Ms. Hershberger stated she is a member of the P olice A dvisory
B oard (PA C). S he expressed concerns with violent crime in the City.
David Goertzen 10399 318th Street Auburn
Mr. Goertzen expressed concerns about the Garden Avenue
P roject.
S ue Webb 10399 318th S treet A uburn
Ms. Webb expressed concerns about the Garden Avenue Project.
David Chivis 17 S Division Street Auburn
Mr. Chivis expressed appreciation for the Auburn Police Department
and the A uburn Farmers Market.
Virginia Haugen 2503 R S T S E A uburn
Ms. Haugen thanked the Parks program for their programs. She
expressed concerns about the City entering into contracts that effect
property owners.
B .Correspondence
There was no correspondence for Council to review.
I X.C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
1.F inance Ad Hoc Committee (Chair B aldwin)
Councilmember B aldwin, Chair of the F inance ad hoc committee,
reported she and Councilmember Baggett have reviewed the claims
Page 3 of 8Page 8 of 115
and payroll vouchers described on the agenda this evening and
recommended their approval.
2.Mayoral B enefits and L eave Compensation Review A d
Hoc Committee (Chair B aldwin)
Councilmember B aldwin, Chair of the Mayoral B enefits and L eave
Compensation Review ad hoc committee, provided Council with a
statement from the ad hoc committee and thanked Mayor, Council,
and staff for their hard work.
X .C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the April 24, 2023, May 8, 2023, and May 22, 2023
City Council Study Session Meetings
B .Minutes of the May 1, 2023, Regular City Council Meeting
C.Minutes of the May 18, 2023 and May 19, 2023, Special City
Council Meetings
D.Claims Vouchers (Thomas)
Claims voucher list dated May 15, 2023 which includes voucher number 471821
through 472002, in the amount of $3,403,786.25 and five wire transfers in the amount
of $77,622.92
Claims voucher list dated J une 5, 2023 which includes voucher number 472003
through 472109, in the amount of $2,205,594.81 and five wire transfers in the amount
of $1,379,404.61
Claims voucher list dated J une 5, 2023 which includes voucher number 472110
through 472192, in the amount of $1,946,728.79 and zero wire transfers in the amount
of $0.00
E .P ayroll Voucher (T homas)
P ayroll check numbers 539489 through 539492 in the amount of $82,166.72 electronic
deposit transmissions in the amount of $2,667,459.88 for a grand total of
$2,749,626.60 for the period covering A pril 27, 2023 to May 10, 2023
P ayroll check numbers 539493 through 539493 in the amount of $619,159.00
electronic deposit transmissions in the amount of $2,411,285.48 also a special payroll
for P olice Commissioned Comp Payout with electronic deposit transmission in the
amount of $32,478.62 for a grand total of $3,062,923.10 for the period covering May
Page 4 of 8Page 9 of 115
11, 2023 to May 31, 2023
F.S etting the date for a Public Hearing for the 2024-2029
Transportation I mprovement P rogram (Gaub)
City Council to set the date for a Public Hearing for the 2024-2029 Transportation
I mprovement P lan
Deputy Mayor J eyaraj moved and Councilmember B rown seconded to
approve the consent agenda.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
X I .UNF INIS HE D B US I NE S S
There was no unfinished business.
X I I .NE W B US I NE S S
There was no new business.
X I I I .O RD INANC E S
A .Ordinance No. 6902 (Tate)
A n Ordinance relating to Building Codes, and Amending Chapter 15.08A, Sections
15.07.010, 15.07.020, 15.07.030, 15.07.040, 15.07.080, 15.07.090, 15.07.100,
15.07.140, 15.07.150, 15.020.010, 15.20.030, 15.20.050, 15.32.010, 15.32.050,
15.36A.011, 15.36A.091, 15.74.040 and 15.74.050, Repealing Chapters 15.04,
15.06, and 15.48 of the Auburn City Code
Councilmember B rown moved and Councilmember Trout-Manuel
seconded to approve Ordinance No. 6902.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
B .Ordinance No. 6905 (Gaub)
A n Ordinance Vacating Unopened City Right-of-Way located within a portion of 116th
Avenue S E that lies North of S E 304th S treet, within the City of Auburn, Washington
Councilmember B rown moved and Councilmember Mulenga seconded to
approve Ordinance No. 6905.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
C.Ordinance No. 6906 (Council)
A n Ordinance amending S ection 2.08.020 of the Auburn City Code related to the
purpose of the City’s I ndependent Salary Commission
Councilmember B aldwin moved and Councilmember B aggett seconded to
approve Ordinance No. 6906.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
Page 5 of 8Page 10 of 115
D.Ordinance No. 6907 (Council)
A n Ordinance relating to the S alary and E mployment B enefits of the City Mayor
P osition, amending A uburn City Code Sections 2.03.020, 2.63.120 and 2.63.160, and
providing (in a Non-Codified Section) Employment Benefit Payment Terms for the
Current City Mayor
A n updated version of the Ordinance was provided to Council.
Councilmember B aldwin moved and Councilmember B aggett seconded to
approve Ordinance No. 6907.
MO T I O N C A R R I E D UNA NI MO US LY. 6-1. Councilmember B rown voted
no.
E .Ordinance No. 6909 (Gaub)
A n Ordinance relating to restrictions and limitations of P ublic Right-of-Way use and
revising Chapter 10.28 of the Auburn City Code
Councilmember B rown moved and Councilmember Trout-Manuel
seconded to approve Ordinance No. 6909.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
X I V.RE S O L UT IO NS
A .Resolution No. 5710 (Thomas)
A Resolution relating to the Auburn F ood B ank’s Day Center and Night Shelter
Operations and authorizing the Mayor to negotiate, administer, and execute an
A greement with the Auburn F ood B ank
Councilmember Trout-Manuel moved and Councilmember Baldwin
seconded to approve Resolution No. 5710.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
B .Resolution No. 5716 (Tate)
A Resolution approving the South K ing Housing and Homelessness 2024 Work Plan
and 2024 Operating B udget
Councilmember Trout-Manuel moved and Councilmember Rakes
seconded to approve Resolution No. 5716.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
C.Resolution No. 5717 (Comeau/Caillier)
A Resolution authorizing the City to enter an Agreement with K ing County L ibrary
S ystem (K C L S) for City L aw E nforcement Services on K C L S Property
Deputy Mayor J eyaraj moved and Councilmember Rakes seconded to
approve Resolution No. 5717.
Page 6 of 8Page 11 of 115
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
D.Resolution No. 5721 (Council)
A Resolution amending the City Council Rules of Procedure
Councilmember B aldwin moved and Councilmember Trout-Manuel
seconded to approve Resolution No. 5721.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
X V.M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
Councilmember Mulenga reported she attended PetPalooza and the
I mperial P alace Casino Ribbon Cutting event.
Councilmember Rakes reported she attended the I mperial Palace Casino
Ribbon Cutting event.
Councilmember Trout-Manuel reported she attended the National L eague
of Cities HE L O meeting, the Memorial Day Ceremony, S ound Cities
networking dinner, B lue Ribbon Committee meeting, and the A uburn
Farmers Market.
Councilmember B rown complimented the Parks Department on the A uburn
Farmers Market.
Councilmember B aldwin reported she attended PetPalooza, the A uburn
Farmers Market, and the Roses Makers Market B outique Ribbon Cutting
event.
B .From the M ayor
No report.
X V I .AD J O URNM E NT
There being no further business to come before the Council, the
meeting was adjourned at 8:41 p.m.
A P P R O V E D this 17th day of J uly, 2023.
____________________________ ____________________________
NA NC Y B A C K US, MAYO R S hawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
Page 7 of 8Page 12 of 115
at the City Clerk's Office.
Page 8 of 8Page 13 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the June 12, 2023, and July 10, 2023, Study
Session Meetings
Date:
July 12, 2023
Department:
City Council
Attachments:
06-12-2023 Minutes
07-10-2023 Minutes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background for Motion:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:July 17, 2023 Item Number:CA.B
Page 14 of 115
City Council Study Session Muni
Serv ices S FA
J une 12, 2023 - 5:30 P M
City Hall Council Chambers
A GE NDA
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hours after the meeting has concluded.
I .C A L L TO O R D E R
I I .P UB L I C PA RT I C I PAT I O N
A .P ublic P articipation
The City Council Meeting was held in person and virtually.
B .Roll Call
Councilmembers present: Deputy Mayor J ames J eyaraj, Bob B aggett,
Robyn Mulenga, Cheryl Rakes, and Councilmember Yolonda Trout-
Manuel. Councilmember Kate B aldwin arrived at 5:35 p.m. Councilmember
L arry B rown was excused.
Department directors and staff members present included: City Attorney
K endra Comeau, S enior City Staff A ttorney Harry B oesche, Chief of
P olice Mark Caillier, Director of Public Works I ngrid Gaub, P aralegal
Megan Stockdale, S enior Transportation Planner Cecile Malik, Director of
A dministration Dana Hinman, Director of E quity and I nclusion Brenda
Goodson-Moore, A ssistant Director of E ngineering Services J acob
S weeting, Director of I nnovation and Technology David Travis, Assistant
Director of Human Resources A aron B arber, Director of Finance J amie
Thomas, Director of Human Resources and Risk Management Candis
Martinson, Commander David Colglazier, Commander Todd Byers,
P rosecutor Sergio F lores, B usiness S ystems Analyst Chrissy Malave, and
Deputy City Clerk Hannah Scholl.
I I I .A G E ND A MO D I F I C AT I O NS
There were no modifications to the agenda.
I V.A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
There were no announcements, reports, or presentations.
Page 1 of 4Page 15 of 115
V.A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Comprehensive Transportation P lan Update - Policy Review (Gaub) (35 Minutes)
A ssistant Director S weeting and P lanner Malik provided Council with an
overview of the Comprehensive P lan Policy including the goals, policies,
and actions of the plan; new legislative requirements, planning, equity,
environment, multimodal transportation network, concurrency, managing
capacity needs, right of way, maintenance preservation, and parking.
Council discussed car share programs, F B O partnerships, train schedules,
and the L ink L ight-Rail. Council thanked them for all their hard work.
B .2023 L egislative Update (Hinman) (20 Minutes)
A n update on the bills that the City of A uburn worked on during the 2023 L egislative
S ession
Director Hinman provided Council with a 2023 L egislative Update including
the timeframe of the session, number of bills introduced, number of bills
passed, and number of bills vetoed, and the Special S ession. Director
Hinman discussed the different categories of the bills including Public
S afety, P ublic Works and I nfrastructure, Regulatory and L and Use, P arks
and Open Spaces, and Social Services.
Council discussed the B lake Decision, and the next L egislative Session.
C.1st Quarter 2023 F inancial Report (T homas) (20 Minutes)
Director T homas provided Council with the 2023 F irst Quarter F inancial
Report including the General F und Revenue overview, Property Tax, Retail
S ales and Use Tax, Utility Tax, B usiness and Occupation (B &O) Tax, and
other taxes. She also discussed L icenses and P ermits, I ntergovernmental
Funds, charges for services, General F und E xpenditures by Departments,
A R PA F unds update, non-General Fund highlights both Capital and
E nterprise F unds.
Council discussed Park F unds.
V I .MUNI C I PA L S E RV I C E S D I S C US S I O N I T E MS
A .Municipal Court S tudy P resentation HR R M (Martinson) (30 Minutes)
City of Auburn requested analysis of Municipal Court S ervice options by the National
Center for State Courts (NC S C)
This portion of the meeting was chaired by Vice-Chair Mulenga.
Director Martinson, J ohn B ello, P rincipal Court Management
Consultant, and Trisha Grove, P ublic Defender, provided Council
with an overview of the Municipal Court S tudy including a project
overview, interlocal agreement, study methodology, historical
Page 2 of 4Page 16 of 115
information and NC S C study overview, first stage review and
analysis, stakeholders' interviews, Community Court, Diversity,
E quity, and I nclusion (D E I ), comparison analysis, costs, case filing
overview and summary, and staffing.
Council discussed costs, Community Court, cases, facility remodel,
Government Alliance on Race and E quity (G A R E) Toolkit, elections
and appointments, and domestic violence cases.
Director Comeau provided Council with an overview of the
operational needs, facility needs, software needs, and impacts of
numerous people handling case files.
S enior Staff A ttorney B oesche provided Council with his concerns
with the City's current Court System.
B .A uburn P olice Department Annual Reports (Caillier) (20 Minutes)
2022 A nnual Reports for the Auburn Police Department covering Use of Force,
Commendation, I nquiries and Allegations, and Pursuit A nalysis
Chief Caillier and Commander Colglazier provided Council with an
overview of the 2022 A nnual C I A Review including commendations,
internal investigations, supervisory investigations, allegations, collisions,
combined discipline, and outside agency investigations.
Council discussed the types of investigations, 911 calls, and online
reporting.
Commander Colglazier provided Council with an overview of the 2022
A nnual Use of F orce Review including contacts vs use of force incidents,
force complaints, force types, effective vs not effective type statistics,
force resulting in injury, time of day, reason for force, resistance, officer
assessment, and demographics.
Council discussed force types.
Commander Byers provided Council with an overview of the 2022 Pursuit
A nalysis including statistics by months and years, reasons for pursuit, and
limitations on pursuits.
Council discussed total pursuits, and auto thefts.
C.S treet Racing P resentation (Caillier/Comeau) (10 Minutes)
P resentation will provide updated information about street racing laws
S enior City Staff A ttorney B oesche and Chief Caillier provided Council
with an overview of the S treet Racing L aws and E nforcement including
definitions, S tate laws, City laws, no racing zones, penalties, Senate Bill
5606, and regional enforcement.
Page 3 of 4Page 17 of 115
Council discussed common areas, and controlled events.
D.Community Court Update (Comeau) (10 Minutes)
A nnual update to solicit input from Council, and to provide updated information about
improvements and program operations
P rosecutor F lores and Paralegal S tockdale provided Council with an
update on Community Court including the goal of Community Court,
number of graduates, evidence-based model approach, target behaviors,
compliance monitoring, rewards and sanctions, partners and providers, and
in custody referrals.
Council discussed size of staff, number of participants, the resource
center, and daily tasks. Council thanked the L egal Department for their
dedication and hard work.
V I I .A D J O UR NME NT
There being no further business to come before the Council, the meeting
was adjourned at 8:53 p.m.
A P P R O V E D this 17th day of J uly, 2023.
____________________________ ____________________________
J A ME S J E YA R A J , D E P UT Y MAYO R Hannah Scholl, Deputy City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 4 of 4Page 18 of 115
City Council Study Session Finance,
Technology and Economic Dev elopment
Special Focus Area
J uly 10, 2023 - 5:30 P M
City Hall Council Chambers
MINUT E S
Watch the meeting L I V E !
Watch the meeting video
Meeting videos are not available until 72
hours after the meeting has concluded.
I .C A L L TO O R D E R
I I .P UB L I C PA RT I C I PAT I O N
A .P ublic P articipation
The City Council Meeting was held in person and virtually.
B .Roll Call
Councilmembers present: Deputy Mayor J ames J eyaraj, Kate B aldwin,
L arry B rown, Robyn Mulenga, Cheryl Rakes, and Councilmember Yolonda
Trout-Manuel. Councilmember Bob B aggett attended the meeting virtually.
Department directors and staff members present included: City Attorney
K endra Comeau, Chief of Police Mark Caillier, Director of P ublic Works
I ngrid Gaub, Director of E quity and I nclusion Brenda Goodson-Moore,
Director of I nnovation and Technology David Travis, Director of Human
Resources J amie Thomas, Financial P lanning Manager F rank Downard,
Neighborhood P rograms Coordinator Chris L ovings, Utility Engineering
Manager Ryan Vondrak, Water E ngineer S enait Gebreeyesus, Diversity,
E quity, and I nclusion A nalyst Kia Mc Glone, E conomic Development
Manager J enn Francis, Business Systems A nalyst J onathan Barbano, and
City Clerk S hawn Campbell.
I I I .A G E ND A MO D I F I C AT I O NS
Ordinance No. 6912 and I nclusive A uburn Coalition presentation were moved to
presentations.
I V.A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
A .Ordinance No. 6912 (T homas) (10 Minutes)
Manager Downard and Vice President, A ngie Sanchez, with F C S Group
provided Council with an overview of the W holesale Water Rate Update
including background, customers, methodology, the continual service
rates, and standby charges.
Page 1 of 4Page 19 of 115
Council discussed continuous water costs and water demands in regards
to Tacoma Water.
B .I nclusive Auburn Coalition P resentation (Goodson-Moore) (20 Minutes)
Director Goodson-Moore and A nalyst McGlone provided Council with an
overview of the Office of E quity. S he explained they are working on
normalizing racial equity in the City and explained what normalizing racial
equity means.
Diversity, E quity, I nclusion, and J ustice (D E I J ) Consultant, S apna S opori,
with Sapna Strategies provided Council with the plan for the Coalition. S he
reviewed the purpose of creating the Coalition, shared the job description
for the A uburn Coalition membership, reviewed the groups that will be
apart of the Coalition, the dispositions and skills to be a Coalition member,
and reviewed the nomination process. Scott Miller reviewed what the goal
for the Coalition is.
Council discussed makeup of the Coalition, the meeting locations, creating
a toolbox, the work from the previous consultant, and frequency of updates
to Council.
V.A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Ordinance No. 6911 (Thomas) (20 Minutes)
A n Ordinance amending Ordinance No. 6879, the 2023-2024 B iennial Operating
B udget Ordinance, and Ordinance No. 6888, the 2023-2024 Biennial Capital Budget,
authorizing amendment to the City of Auburn 2023-2024 B udget as set forth in
schedule “A” and schedule “B ”
Director T homas provided Council with an overview of Ordinance No.
6911 regarding the second B udget A mendment including the adjustment
of the beginning fund B alances, new requests, addition of grant funds, and
adjustments to Capital P rojects.
Council discussed the closure of the B I A fund.
B .2023 National Night Out Presentation (Tate) (15 Minutes)
A n update on Auburn’s 2023 National Night Out event
Neighborhood Coordinator L ovings provided Council with the 2023
National Night Out P resentation. He reviewed the Neighborhood
P rograms, provided a recap of the National Night Out event from 2022,
and discussed the plan for the 2023 National Night Out.
Council discussed getting neighborhoods involved, and appreciation of the
inclusive nature of the event.
C.Water S ystem Comprehensive P lan Update - Policy Review (Gaub) (30 Minutes)
Page 2 of 4Page 20 of 115
Manager Vondrak and E ngineer Gebreeyesus provided Council with an
overview of the Water S ystem Comprehensive plan update, they reviewed
the goals and polices of the update, an introduction into the water system
including removal, addition and modification of polices in regarding
business practices, service area goal, operation and maintenance goals,
financial goals, planning, environmental stewardship, and design and
construction goals.
Council discussed the reduction goals.
V I .F I NA NC E, T E C HNO L O G Y A ND E C O NO MI C D E V E L O P ME NT D I S C US S I O N I T E MS
A .E conomic Development Update – 2nd Quarter 2023 (Tate) (15 Minutes)
A n update on E conomic Development Division activity
Councilmember B aldwin Chaired this section of the meeting.
Manager F rancis provided Council with an overview of the Economic
Development Second Quarter update. S he reviewed the Downtown
A uburn Cooperative and the B I A update including the partnership projects,
downtown engagement, murals in the downtown, downtown business
ribbon cutting, the Outlet Collection Marketing Campaign, the Pacific
Raceway Marketing Campaign, Pacific Raceways NHR A FanF est 2023,
B usiness Connect Events, the Economic Development element of the
Comprehensive P lan, business outreach meetings, tourism, Good
Neighbor A greement, National Night Out, Request for P roposals for Web
L ocation I ntelligence A pplication, and plans for the next update.
Council discussed the S HA G allowance for tenant improvements, the
advertising signs and return on investment, the Explore Auburn website,
the Muckleshoot Tribal Hotel, the Muckleshoot Canoe J ourney event, and
partnership opportunities with the Muckleshoot Tribe.
Deputy Mayor announced that the A d Hoc Committee for the Council
Rules of Procedure has been formed and consists of himself,
Councilmember B rown, and Councilmember Rakes. Councilmember
Rakes will Chair the Committee and their first meeting is J uly 11, 2023.
V I I .A D J O UR NME NT
There being no further business to come before the Council, the meeting
was adjourned at 7:58 p.m.
A P P R O V E D this 17th day of J uly, 2023.
____________________________ ____________________________
J A ME S J E YA R A J , D E P UT Y MAYO R S hawn Campbell, City Clerk
Page 3 of 4Page 21 of 115
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 4 of 4Page 22 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the June 26, 2023, Special City Council Meeting
Date:
July 12, 2023
Department:
City Council
Attachments:
06-26-2023 Minutes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background for Motion:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:July 17, 2023 Item Number:CA.C
Page 23 of 115
Special City Council Meeting
J une 26, 2023 - 5:30 P M
City Hall Council Chambers
MINUT E S
I .C AL L T O O RD E R
I I .L AND AC K NO WL E D G E M E NT
We would like to acknowledge the Federally Recognized Muckleshoot I ndian Tribe, the
ancestral keepers of the land we are gathered on today. We thank them for their
immense contributions to our state and local history, culture, economy, and identity as
Washingtonians.
I I I .P UB L I C PART I C IPAT IO N
1.Public Participation
The City Council Meeting was held in person and virtually.
A .P ledge of Allegiance
Mayor Nancy Backus called the meeting to order at 5:30 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet and led those
in attendance in the Pledge of Allegiance.
I V.Roll Call
Councilmembers present: Deputy Mayor J ames J eyaraj, L arry Brown,
Robyn Mulenga, Cheryl Rakes, and Yolonda Trout-Manuel.
Councilmember B ob Baggett attended the meeting virtually and
Councilmember K ate Baldwin was excused.
Department directors and staff members present included: S enior City
S taff Attorney Doug Ruth, A ssistant Chief of P olice Samuel Betz, Director
of P ublic Works I ngrid Gaub, Director of E quity and I nclusion Brenda
Goodson-Moore, Director of Anti-Homelessness Kent Hay, S enior Project
E ngineer J effrey Bender, Project Engineer Seth W ickstrom, Storm
Drainage E ngineer Tim Carlaw, Utilities E ngineering Manager Ryan
Vondrak, B usiness S ystems Analyst Chrissy Malave, and Deputy City
Clerk Hannah Scholl.
V.ANNO UNC E M E NT S, M AY O R'S P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
A .Capital P rojects S tatus Report and F eature P roject (Gaub)
E ngineer's B ender and W ickstrom provided Council with an overview of
Page 1 of 6Page 24 of 115
the Capital Project Status Report and Feature Project including current
status, total number of projects, project phases, future projects. T hey also
provided Council with an overview of the featured Capital Project No.
C P1603 Coal Creek S prings Transmission Repair, including vicinity map,
existing conditions, project scope, improvement and benefits, and project
schedule and funding.
Council discussed project costs and grants.
B .S torm Drainage Comprehensive Plan Update – Policy Review
(Gaub)
Manager Vondrak and E ngineer Carlaw provided Council with an overview
of the Storm Drainage Comprehensive P lan Policy review including
schedule overview, and policy goal statements. T hey discussed the storm
drainage utility introduction including conditions, quality, and quantity, storm
drainage goal categories including system planning, operations and
maintenance, fiscal planning, and environment and regional coordination.
They also discussed policies review, removed policies, new policies,
combined policies, and simplified policies.
Council discussed equity and inclusion in relation to the plan.
V I .AP P O I NT M E NT S
A .J unior City Council
City Council to approve the appointment of Patricia Amadeo and Osiris Romero-
Caldera to the Auburn J unior City Council for a two year term expiring A ugust 31, 2024
Deputy Mayor J eyaraj moved and Councilmember Trout-Manuel seconded
to approve the appointment of Osiris Romero-Caldera to the Auburn J unior
City Council for a two-year term expiring August 31, 2024.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
B .Urban Tree Board
City Council to approve the appointment of Todd Beals to the Urban Tree B oard for a
three year term expiring December 31, 2025
Councilmember B rown moved and Councilmember Rakes seconded to
approve the appointment of Todd Beals to the Urban Tree B oard for a
three-year term expiring December 31, 2025.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
V I I .AG E ND A M O D I F IC AT I O NS
Removed appointment of P atricia Amadeo to the A uburn J unior City
Council.
Removed the Unfinished Business and New B usiness from the A genda.
P rovided complete I nterlocal A greement for Resolution No. 5723.
Page 2 of 6Page 25 of 115
V I I I .C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .P ublic Hearings
1.Public Hearing for 2024-2029 Transportation
I mprovement Program (Gaub)
City Council to conduct a P ublic Hearing to consider the 2024-2029
Transportation I mprovement Plan
No one came forward to speak.
B .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
1.T he public can participate in-person or submit written
comments in advance.
Robert B isordi 4422 C S T NE Auburn 98002
Mr. Bisordi expressed his concerns regarding the B&O Tax.
J ohn Brekke 3702-3902 West Valley Hwy & 407-435 E Main S T
A uburn 98001
Mr. Brekke expressed his concerns regarding crime in the City of
A uburn. He thanked Mayor and Council for all their hard work.
C.Correspondence
There was no correspondence for Council to review.
I X.C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
1.F inance Ad Hoc Committee (Chair B aldwin)
Councilmember B aggett, Vice-Chair of the Finance ad hoc
committee, reported he and Councilmember B aldwin have reviewed
the claims and payroll vouchers described on the agenda this evening
and recommended their approval.
X .C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Claims Vouchers (Thomas)
Claims voucher list dated J une 14, 2023 which includes voucher number 472193
through 472376, in the amount of $4,450,661.68 and three wire transfers in the amount
Page 3 of 6Page 26 of 115
of $960,854.89
B .P ayroll Voucher (T homas)
P ayroll check numbers 539494 through 539497 in the amount of $76,568.21,
electronic deposit transmissions in the amount of $2,739,728.14 for a grand total of
$2,816,296.35 for the period covering J une 1, 2023 to J une 14, 2023
Deputy Mayor J eyaraj moved and Councilmember B rown seconded to
approve the consent agenda.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
X I .UNF INIS HE D B US I NE S S
The item was removed from the agenda.
X I I .NE W B US I NE S S
The item was removed from the agenda.
X I I I .RE S O L UT IO NS
A .Resolution No. 5718 (Comeau)
A Resolution authorizing the Mayor to lease a portion of the City’s Game Farm P ark
A dministration Building to the Washington State Department of Fish and W ildlife
Councilmember Mulenga moved and Councilmember Trout-Manuel
seconded to approve Resolution No. 5718.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
B .Resolution No. 5720 (Gaub)
A Resolution approving and adopting the 2024-2029 Transportation I mprovement
P rogram of the City of Auburn
Councilmember B rown moved and Deputy Mayor J eyaraj seconded to
approve Resolution No. 5720.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
C.Resolution No. 5722 (Hay)
A Resolution authorizing the Mayor to sign the King County Regional I nterlocal
A greement enabling the City to receive its share of the Opioid S ettlement F unds
Councilmember Trout-Manuel moved and Councilmember Mulenga
seconded to approve Resolution No. 5722.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
D.Resolution No. 5723 (Hay)
A Resolution authorizing the Mayor to sign the P ierce County Regional
I nterlocal Agreement enabling the City to receive its share of the Opioid
Page 4 of 6Page 27 of 115
Settlement Funds
Deputy Mayor J eyaraj moved and Councilmember Trout-Manuel seconded
to approve Resolution No. 5723.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
E .Resolution No. 5724 (Comeau)
A Resolution authorizing the Mayor to execute a lease agreement between the City of
A uburn and the City of F ederal Way for a portion of the City’s Game Farm P ark
A dministration Building
Deputy Mayor J eyaraj moved and Councilmember Rakes seconded to
approve Resolution No. 5724.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
X I V.M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
Deputy Mayor reported he attended the J uneteenth Celebration, the
A ssociation of Washington Cities (AW C) Conference. He announced that
he will be creating an ad hoc committee for Council Rules of P rocedure.
Councilmember Mulenga reported she attended the K ids Day event.
Councilmember Rakes reported she attended the Muckleshoot Veterans
P owWow, J uneteenth Celebration, the Association of Washington Cities
(AW C) Conference, and Community Wellness discussions on D E I .
Councilmember B rown reported he attended the P ride F lag raising at City
Hall, and the Pride event at the Auburn F armers Market.
Councilmember B aggett reported on the upcoming Regional Transit
Committee meeting.
A .From the Council
Deputy Mayor reported he attended the J uneteenth Celebration, the
A ssociation of Washington Cities (AW C) Conference. He announced that
he will be creating an ad hoc committee for Council Rules of P rocedure.
Councilmember Mulenga reported she attended the K ids Day event.
Councilmember Rakes reported she attended the Muckleshoot Veterans
P owWow, J uneteenth Celebration, the Association of Washington Cities
(AW C) Conference, and Community Wellness discussions on D E I .
Councilmember B rown reported he attended the P ride F lag raising at City
Hall, and the Pride event at the Auburn F armers Market.
Page 5 of 6Page 28 of 115
Councilmember B aggett reported on the upcoming Regional Transit
Committee meeting.
B .From the M ayor
Mayor Backus reported she attended the 2023 I ntercity Study Mission in
S an J ose with the Seattle Chamber of Commerce, met with Mayor of San
Francisco, L ondon B reed, and discussed affordable housing options,
homelessness, and substance abuse. S he attended the P ride event at the
A uburn Famers Market, J uneteenth Celebration, and attended the 55th
Class of Community Emergency Response Team (C E RT) Graduation.
X V.AD J O URNM E NT
There being no further business to come before the Council, the
meeting was adjourned at 6:34 p.m.
A P P R O V E D this 17th day of J uly, 2023.
____________________________ ____________________________
NA NC Y B A C K US, MAYO R Hannah Scholl, Deputy City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 6 of 6Page 29 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers (Thomas)
Date:
June 14, 2023
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Approve Claim Vouchers.
Background for Motion:
Background Summary:
Claims voucher list dated June 28, 2023 which includes voucher number 472377 through
472526, in the amount of $5,487,029.29, one electronic fund transfer in the amount of
$38.99, and five wire transfers in the amount of $902,344.30.
Claims voucher list dated July 12, 2023 which includes voucher number 472527 through
472829, in the amount of $1,327,349.79, two electronic fund transfers in the amount of
$2,003.07, and three wire transfers in the amount of $779,107.34.
Rev iewed by Council Committees:
Councilmember:Baldwin Staff:Thomas
Meeting Date:July 17, 2023 Item Number:CA.D
Page 30 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Voucher (Thomas)
Date:
June 14, 2023
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background for Motion:
Approve Payroll Vouchers.
Background Summary:
Payroll check numbers 539499 through 539501 in the amount of $734,755.83 electronic
deposit transmissions in the amount of $2,419,773.96 for a grand total of $3,154,529.79 for
the period covering June 15, 2023 to June 28, 2023.
Payroll check numbers 539503 through 539507 in the amount of $77,525.26 electronic deposit
transmissions in the amount of $2,731,096.70 for a grand total of $2,808,621.96 for the period
covering June 29, 2023 to July 12, 2023.
Rev iewed by Council Committees:
Councilmember:Baldwin Staff:Thomas
Meeting Date:July 17, 2023 Item Number:CA.E
Page 31 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6911 (Thomas)
Date:
July 6, 2023
Department:
Finance
Attachments:
Ordinance No. 6911 BA #2 Interoffice Memo
Ordinance No. 6911 2023-2024 Budget
Amendment No. 2
BA #2 Schedule A
BA #2 Schedule B
Budget Impact:
Current Budget: $481,653,642.00
Proposed Revision:
$12,359,913.00
Revised Budget:
$494,013,555.00
Administrativ e Recommendation:
City Council to adopt Ordinance No. 6911.
Background for Motion:
Ordinance No. 6911 is the second amendment to the City of Auburn’s 2023 adopted budget,
and adjusts budgeted beginning fund balances, authorizes new expenditures offset by new
revenues and includes limited requests for new expenditure authority.
Background Summary:
Ordinance No. 6911 (Budget Amendment #2) represents the second budget amendment for
the 2023-2024 biennium. The second budget amendment of the biennium consists of
adjustments to budgeted beginning fund balances, new expenditures offset by new revenues,
and limited requests for new budget authority. For details, see that attached transmittal
memorandum and supporting materials.
Rev iewed by Council Committees:
Councilmember:Baldwin Staff:Thomas
Meeting Date:July 17, 2023 Item Number:ORD.A
Page 32 of 115
Interoffice Memorandum
To: City Council
From: Jamie Thomas, Finance Director
CC: Nancy Backus, Mayor
Date: July 3, 2023
Re: Ordinance #6911 – 2023-2024 Budget Amendment #2
Budget Amendment #2 is the second amendment of the City of Auburn’s 2023-2024 biennial budget, and the
second budget amendment for calendar year 2023. For details on specific requests to amend the 2023
budget, please refer to the accompanying Schedule A, Summary of 2023 Budget Adjustments by Fund.
The main purpose of the second budget amendment of the year is to adjust budgeted 2023 beginning fund
balances to match 2022 ending fund balances per accounting records at year end. City-wide 2023 budgeted
beginning fund balances are adjusted by a net increase of $0.9 million.
Additional items included in this amendment are a conversion of one part-time FTE to full-time, closure of the
BIA Fund, acceptance and expenditure of new grants, funding adjustments, limited new fund costs not
anticipated in the 2023 budget, and transfer dollars among funds to enable certain amendments.
Adjust Budgeted Beginning Fund Balance: This amendment adjusts 2023 budgeted beginning fund
balances to be equal to 2022 ending fund balances. Total adjustments by fund type are:
• General Fund (Fund 001) $ 6,294,923
• Special Revenue Funds 398,519
• Debt Service Funds -202,529
• Capital Funds -2,545,105
• Enterprise Funds -3,251,870
• Other Funds 218,961
TOTAL $ 912,899
FTE Conversion: The Administration Department requests to reclassify one Multimedia Assistant
position from 0.75 FTE to 1.0 FTE. The department has agreed to permanently reduce budget in other
areas in order to fund this position, creating a net-zero impact to operating expenditures. The request
is presented here for transparency and approval.
Page 33 of 115
BIA Fund: The Business Improvement Area Fund was originally scheduled to be spent down and
closed in 2024, with its activity moving to the General Fund. This timeline has been accelerated, and
the fund will now be closed in 2023. This amendment requests an additional $45,941 in budget
authority in order to spend down the BIA Fund’s remaining balance.
Grants: New grants and grant adjustments in this budget amendment total $4,429,360 in revenues
and $4,930,516 in associated expenditures, including:
• General Fund (Fund 001) $ 30,200
• Arterial Street Fund (Fund 102) 560,000
• Arterial Street Preservation Fund (Fund 105)1 1,284,356
• Municipal Park Construction Fund (Fund 321) 50,000
• Capital Improvement Projects Fund (Fund 328)2 1,104,610
• Local Revitalization Fund (Fund 330) 1,598,650
• Storm Drainage Capital Fund (Fund 462)3 302,700
TOTAL $ 4,930,516
Funding Adjustments: Funding adjustment requests included in this budget amendment revise the
revenue or expenditure authority for existing programs. Total expenditure funding adjustment requests
net to $1,995,945, and include:
• Increase budget for M&O Facility Improvements (upgrade electrical
service and add light duty maintenance bays) $ 866,000
• Increase budget for C Street SW Preservation4 838,465
• Adjust fleet budget for prior year expenses 332,980
Carry forward water rights mitigation plan 230,000
• M&O Fuel Island Replacement 175,300
• Contribution of Affordable Housing Tax revenue to SKHHP 152,900
• Flock safety cameras and software for Police Department5 150,000
• Reallocate funding from Dykstra Footbridge to Arts & Culture Center6 100,000
• Increase budget for D Street SE/23rd Street SE Storm Improvements7 0
• Reschedule R Street SE Widening Project to future years (830,000)
• Net other adjustments in this category (19,700)
TOTAL $ 1,995,945
1 Includes Lea Hill Roundabout Project WSDOT grant and matching funds accelerated from 2024 to 2023.
2 Includes Lea Hill Safe Routes to Schools grant and matching funds accelerated from 2024 to 2023.
3 Includes unanticipated TIB grant for cp2102 4th Street Preservation.
4 This expenditure increase is mitigated by $288,465 in expected revenue from a pavement mitigation agreement with Icon
Materials, lowering the net fund balance impact to $550,000.
5 This is a reallocation of funding from the ARPA-mitigated Cameras for Qualified Census Tracts project. This increase to
the IT Operations Fund budget has an accompanying reduction in expense in the IT Capital Projects Fund.
6 This is a reallocation of funding from the ARPA-mitigated Dykstra Footbridge project. This increase to the Capital
Improvements Fund budget has an accompanying reduction in expense in the Municipal Park Construction Fund.
7 This increase is offset by unanticipated grant revenue received for the 4 th Street preservation project, so has a net zero
impact on expenditures. The $302,700 increase is presented in the Grants section. It is included here for transparency.
Page 34 of 115
New Funding Requests: Requests for new funding included in this budget amendment add spending
authority for new programs and unexpected expenditures. Total new funding requests equal $903,1008, and
include:
• SKHHP and Habitat for Humanity affordable homeownership project $ 300,000
• Utilize insurance recovery fund Auburn Avenue Theater rebuild 228,200
• Use of drug seizure funds to improve Auburn PD range 70,000
• Utilize insurance recovery to fund replacement of public art stolen from
Centennial Park 55,900
• National Opioid Settlement funding 52,000
• 2024 Comprehensive Transportation Plan update 50,000
• Police supernumerary position fully reimbursed by Criminal Justice
Training Center9 0
TOTAL $ 756,100
Transfers: Transfers between funds to accomplish specific budget amendment requests total
$4,859,180.
The following table summarizes the current and revised budget as a result of this amendment.
Table 1: 2023 Budget as Amended
2023 Amended Budget $ 481,653,642
Budget Amendment #2 (Ord #6911) 12,359,913
Budget as Amended $494,013,555
Attachments:
❖ 1. Proposed Ordinance #6911 (budget adjustment #2)
❖ 2. Summary of proposed 2023 budget adjustments by fund and department (Schedule A)
❖ 3. Summary of proposed changes to adopted 2023 budget by fund (Schedule B)
8 The SKHHP homeownership project is recognized as a $300,000 expense in both the General Fund and SKHHP agency
Fund for accounting purposes, but is only presented here once.
9 Funding for one Officer to be assigned to CJTC for a 3 -year duration. The reimbursement received for the Officer’s costs
will be used to fund a supernumerary position to backfill the Officer assigne d to CJTC. No additional expenditure
authority is authorized by this amendment, as supernumerary positions are not budgeted.
Page 35 of 115
-------------------------
Ordinance No. 6911
June 28, 2023
Page 1 of 2
ORDINANCE NO. 6911
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6879, THE 2023-2024 BIENNIAL OPERATING BUDGET
ORDINANCE, AND ORDINANCE NO. 6888, THE 2023-2024
BIENNIAL CAPITAL BUDET, AUTHORIZING AMENDMENT TO
THE CITY OF AUBURN 2023-2024 BUDGET AS SET FORTH
IN SCHEDULE “A” AND SCHEDULE “B”
WHEREAS, the Auburn City Council at its regular meeting of November 21,
2022, adopted Ordinances No. 6879 and 6888 which adopted the City of Auburn
2023-2024 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of April 14, 2023,
adopted Ordinance No. 6900 (BA#1), which amended Ordinances No. 6879 and
6888 which adopted the City of Auburn 2023-2024 biennial budget; and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2023 budget as outlined in this Ordinance (BA#2);
and
WHEREAS, this Ordinance has been approved by one more than the majority
of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2023-2024 Biennial Budget. The 2023-
2024 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Page 36 of 115
-------------------------
Ordinance No. 6911
June 28, 2023
Page 2 of 2
Washington is hereby authorized to utilize revenue and expenditure amounts shown
on said Schedule “A” and Schedule “B”. A copy of said Schedule “A” and Schedule
“B” is on file with the City Clerk and available for public inspection.
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 3. Severability. The provisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section, or portion of this ordinance, or the invalidity of the application of
it to any person or circumstance, will not affect the validity of the remainder of this
ordinance, or the validity of its application to other persons or circumstances.
Section 4. Effective date. This Ordinance will take effect and be in force
five days from and after its passage, approval, and publication as provided by law.
INTRODUCED:
PASSED:
APPROVED:
____________________________
NANCY BACKUS, MAYOR
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________
Shawn Campbell, MMC, City Clerk City Attorney
Published: ___________________
Page 37 of 115
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6911)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
General Fund (#001)
2023 Adopted Budget 16,428,633 91,190,426 98,143,349 9,475,710
Previous Budget Amendments 2,424,406 3,632,518 6,163,074 (106,150)
2023 Amended Budget 18,853,039 94,822,944 104,306,423 9,369,560
BA#2 (Ordinance #6911, Proposed):6,294,923 2,658,100 2,791,100 6,161,923
Administration:
EMPG ARPA Funds - 15,200 15,200 - OT 001-01
Human Resources:
HR Safety App/Dashboard - - 50,000 (50,000) OT 001-02
City Attorney's Office:
National Opioid Settlement - 52,000 52,000 - OT 001-03
Community Development:
SKHHP Habitat for Humanity Project - 300,000 300,000 - OG 001-04
SKHHP Affordable Housing Tax Revenue - - 152,900 (152,900) OG 001-05
Police Department:
Move Vehicle Equipment Budget to PD - 58,000 58,000 - OT 001-06
Supernumerary position for Academy TAC Officer - 147,000 - 147,000 OG 001-12
Public Works Department:
2024 Comprehensive Transportation Plan - - 50,000 (50,000) OT 001-07
Parks Department:
King County Grant - Recreation - 15,000 15,000 - OT 001-08
Public Art Replacement - 55,900 55,900 - OT 001-09
Non Departmental:
Adjust Beginning Balances 6,294,923 - - 6,294,923 OT 001-10
Reclassify F106 Transfers - 2,015,000 2,015,000 - OT 001-11
Flock Safety Cameras - - - - OG 001-13
Cp1612 - Auburn Arts & Culture Ctr. Renovation - - - - OT 001-14
Equipment Rental Capital Reimbursements - - 27,100 (27,100) OT 001-15
Revised 2023 Budget - Fund 001 25,147,962 97,481,044 107,097,523 15,531,483
Page 1 of 13 7/5/2023 12:54 PMPage 38 of 115
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6911)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Arterial Street Fund (#102)
2023 Adopted Budget 965,783 9,085,192 9,360,894 690,081
Previous Budget Amendments 898,237 6,459,803 7,358,040 -
2023 Amended Budget 1,864,020 15,544,995 16,718,934 690,081
BA#2 (Ordinance #6911, Proposed):486,136 (245,100) (205,000) 446,036
Adjust Beginning Balances 486,136 - - 486,136 102-01
F St SE Non-Motorized Imp.- - 65,000 (65,000) 102-02
R St SE/29th St SE Imp. - cp2116 - (830,000) (830,000) - 102-03
2022 Arterial Ped & Bike Safety - 24,900 - 24,900 102-04
R St SE/ 21st St SE Roundabout - - - - 102-05
Lea Hill Rd/104th Ave SE Imp.- 560,000 560,000 - 102-06
Revised 2023 Budget - Fund 102 2,350,156 15,299,895 16,513,934 1,136,117
Local Street Fund (#103)
2023 Adopted Budget 1,932,689 2,598,000 2,036,300 2,494,389
Previous Budget Amendments 937,353 1,261,108 2,195,661 2,800
2023 Amended Budget 2,870,042 3,859,108 4,231,961 2,497,189
BA#2 (Ordinance #6911, Proposed):493,454 - - 493,454
Adjust Beginning Balances 493,454 - - 493,454 OT 103-01
Reclassify F106 Transfers - - - - OT 103-02
Revised 2023 Budget - Fund 103 3,363,496 3,859,108 4,231,961 2,990,643
Hotel/Motel Tax Fund (#104)
2023 Adopted Budget 480,179 143,900 177,100 446,979
Previous Budget Amendments - - 8,000 (8,000)
2023 Amended Budget 480,179 143,900 185,100 438,979
BA#2 (Ordinance #6911, Proposed):(15,880) - - (15,880)
Adjust Beginning Balances (15,880) - - (15,880) OT 104-01
Revised 2023 Budget - Fund 104 464,299 143,900 185,100 423,099
Page 2 of 13 7/5/2023 12:54 PMPage 39 of 115
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6911)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Arterial Street Preservation Fund (#105)
2023 Adopted Budget 2,699,358 4,041,772 4,100,000 2,641,130
Previous Budget Amendments 1,950,254 763,876 2,714,130 -
2023 Amended Budget 4,649,612 4,805,648 6,814,130 2,641,130
BA#2 (Ordinance #6911, Proposed):(611,342) 1,038,465 2,122,821 (1,695,698)
Adjust Beginning Balances (611,342) - - (611,342) OT 105-01
C Street SW Preservation - 288,465 838,465 (550,000) OT 105-02
Lake Tapps Pkwy/Sumner Hwy - 750,000 1,284,356 (534,356) OT 105-03
Revised 2023 Budget - Fund 105 4,038,270 5,844,113 8,936,951 945,432
American Rescue Plan Act Fund Fund (#106)
2023 Adopted Budget - 4,030,000 4,030,000 -
Previous Budget Amendments - 3,057,286 3,057,286 -
2023 Amended Budget - 7,087,286 7,087,286 -
BA#2 (Ordinance #6911, Proposed):- - - -
Reclassify F106 Transfers - - - - OT 106-01
Revised 2023 Budget - Fund 106 - 7,087,286 7,087,286 -
Drug Forfeiture Fund (#117)
2023 Adopted Budget 857,236 148,000 392,671 612,565
Previous Budget Amendments - - - -
2023 Amended Budget 857,236 148,000 392,671 612,565
BA#2 (Ordinance #6911, Proposed):279,779 - 70,000 209,779
Adjust Beginning Balances 279,779 - - 279,779 OT 117-01
Range Improvements - - 70,000 (70,000) OT 117-02
Revised 2023 Budget - Fund 117 1,137,015 148,000 462,671 822,344
Housing & Comm Develop Fund (#119)
2023 Adopted Budget 42,842 650,000 650,000 42,842
Previous Budget Amendments - 366,330 366,330 -
2023 Amended Budget 42,842 1,016,330 1,016,330 42,842
BA#2 (Ordinance #6911, Proposed):62 - - 62
Adjust Beginning Balances 62 - - 62 OT 119-01
Revised 2023 Budget - Fund 119 42,904 1,016,330 1,016,330 42,904
Page 3 of 13 7/5/2023 12:54 PMPage 40 of 115
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6911)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Recreation Trails Fund (#120)
2023 Adopted Budget 95,845 7,100 - 102,945
Previous Budget Amendments - - 66,210 (66,210)
2023 Amended Budget 95,845 7,100 66,210 36,735
BA#2 (Ordinance #6911, Proposed):1,324 - - 1,324
Adjust Beginning Balances 1,324 - - 1,324 OT 120-01
Revised 2023 Budget - Fund 120 97,169 7,100 66,210 38,059
BIA Fund (#121)
2023 Adopted Budget 97,502 - 90,000 7,502
Previous Budget Amendments - - - -
2023 Amended Budget 97,502 - 90,000 7,502
BA#2 (Ordinance #6911, Proposed):38,439 - 45,941 (7,502)
Adjust Beginning Balances 38,439 - - 38,439 OT 121-01
BIA Fund Closeout - - 45,941 (45,941) OT 121-02
Revised 2023 Budget - Fund 121 135,941 - 135,941 0
Cumulative Reserve Fund (#122)
2023 Adopted Budget 30,713,551 80,000 1,391,450 29,402,101
Previous Budget Amendments 27,000 - 27,000 -
2023 Amended Budget 30,740,551 80,000 1,418,450 29,402,101
BA#2 (Ordinance #6911, Proposed):(148,110) - 500,000 (648,110)
Adjust Beginning Balances (148,110) - - (148,110) OT 122-01
Move Vehicle Equipment Budget to PD - - - - OT 122-02
M&O Facility Improvement - - 500,000 (500,000) OT 122-03
Revised 2023 Budget - Fund 122 30,592,441 80,000 1,918,450 28,753,991
Page 4 of 13 7/5/2023 12:54 PMPage 41 of 115
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6911)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Mitigation Fees Fund (#124)
2023 Adopted Budget 10,976,167 1,601,200 7,043,982 5,533,385
Previous Budget Amendments 4,998,798 - 5,348,798 (350,000)
2023 Amended Budget 15,974,965 1,601,200 12,392,780 5,183,385
BA#2 (Ordinance #6911, Proposed):(125,343) - (931,000) 805,657
Adjust Beginning Balances (125,343) - - (125,343) OT 124-01
R St SE/29th St SE Imp. - cp2116 - - (830,000) 830,000 OT 124-02
R St SE/ 21st St SE Roundabout - - (185,000) 185,000 OT 124-03
Lea Hill Rd/104th Ave SE Imp.- - 84,000 (84,000) OT 124-04
Revised 2023 Budget - Fund 124 15,849,622 1,601,200 11,461,780 5,989,042
2020 LTGO A&B Refunding Bonds Fund (#232)
2023 Adopted Budget 662,707 1,507,600 1,507,600 662,707
Previous Budget Amendments - - - -
2023 Amended Budget 662,707 1,507,600 1,507,600 662,707
BA#2 (Ordinance #6911, Proposed):(202,544) - - (202,544)
Adjust Beginning Balances (202,544) - - (202,544) OT 232-01
Revised 2023 Budget - Fund 232 460,163 1,507,600 1,507,600 460,163
LID Guarantee Fund (#249)
2023 Adopted Budget 1,687 10 - 1,697
Previous Budget Amendments - - - -
2023 Amended Budget 1,687 10 - 1,697
BA#2 (Ordinance #6911, Proposed):15 - - 15
Adjust Beginning Balances 15 - - 15 OT 249-01
Revised 2023 Budget - Fund 249 1,702 10 - 1,712
Page 5 of 13 7/5/2023 12:54 PMPage 42 of 115
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6911)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Parks Construction Fund (#321)
2023 Adopted Budget 816,504 1,545,100 1,347,800 1,013,804
Previous Budget Amendments 542,340 1,070,503 1,746,333 (133,490)
2023 Amended Budget 1,358,844 2,615,603 3,094,133 880,314
BA#2 (Ordinance #6911, Proposed):2,616 (50,000) (12,400) (34,984)
Adjust Beginning Balances 2,616 - - 2,616 OT 321-01
Reclassify F106 Transfers - - - - OT 321-02
Fulmer Park Playground Replacement - - 37,600 (37,600) OT 321-03
Grant for Auburndale Park - 50,000 50,000 - OT 321-04
Cp1612 - Auburn Arts & Culture Ctr. Renovation - (100,000) (100,000) - OT 321-05
Revised 2023 Budget - Fund 321 1,361,460 2,565,603 3,081,733 845,330
Capital Improvements Fund (#328)
2023 Adopted Budget 13,078,556 6,833,300 6,320,700 13,591,156
Previous Budget Amendments 5,608,124 4,459,499 10,127,623 (60,000)
2023 Amended Budget 18,686,680 11,292,799 16,448,323 13,531,156
BA#2 (Ordinance #6911, Proposed):(2,552,310) 1,045,810 1,204,610 (2,711,110)
Adjust Beginning Balances (2,552,310) - - (2,552,310) OT 328-01
Reclassify F106 Transfers - - - - OT 328-02
Lea Hill SRTS project - (22,250) 136,550 (158,800) OT 328-03
WA St Heritage Grant -cp1612 - 968,060 968,060 - OT 328-04
Cp1612 - Auburn Arts & Culture Ctr. Renovation - 100,000 100,000 - OT 328-05
Revised 2023 Budget - Fund 328 16,134,370 12,338,609 17,652,933 10,820,046
Local Revitalization Fund (#330)
2023 Adopted Budget 245,831 256,200 500,000 2,031
Previous Budget Amendments 22,399 376,400 398,799 -
2023 Amended Budget 268,230 632,600 898,799 2,031
BA#2 (Ordinance #6911, Proposed):4,589 1,826,850 1,826,850 4,589
Adjust Beginning Balances 4,589 - - 4,589 OT 330-01
Reclassify F106 Transfers - - - - OT 330-02
CIP Auburn Avenue Theater – Insurance Recovery - 228,200 228,200 - OT 330-03
WA St Dir. Appropriation-cp2321 - 1,498,650 1,498,650 - OT 330-04
Auburn Ave Theater -KC Grant - 100,000 100,000 - OT 330-05
Revised 2023 Budget - Fund 330 272,819 2,459,450 2,725,649 6,620
Page 6 of 13 7/5/2023 12:54 PMPage 43 of 115
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6911)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Water Fund (#430)
2023 Adopted Budget 10,210,632 20,513,410 24,485,990 6,238,052
Previous Budget Amendments 1,616,718 700,000 2,316,718 -
2023 Amended Budget 11,827,350 21,213,410 26,802,708 6,238,052
BA#2 (Ordinance #6911, Proposed):161,751 - 2,430,000 (2,268,249)
Adjust Beginning Balances 161,751 - - 161,751 OT 430-01
Transfer from Water Fund to Water Capital Fund - - 2,200,000 (2,200,000) OT 430-02
Water Rights Mitigation Plan - - 230,000 (230,000) OT 430-03
Revised 2023 Budget - Fund 430 11,989,101 21,213,410 29,232,708 3,969,803
Sewer Fund (#431)
2023 Adopted Budget 9,299,995 9,573,200 10,346,701 8,526,494
Previous Budget Amendments 565,640 - 565,640 -
2023 Amended Budget 9,865,635 9,573,200 10,912,341 8,526,494
BA#2 (Ordinance #6911, Proposed):2,373,387 - - 2,373,387
Adjust Beginning Balances 2,373,387 - - 2,373,387 OT 431-01
Revised 2023 Budget - Fund 431 12,239,022 9,573,200 10,912,341 10,899,881
Storm Drainage Fund (#432)
2023 Adopted Budget 12,957,725 11,087,600 10,729,632 13,315,693
Previous Budget Amendments 586,240 - 586,240 -
2023 Amended Budget 13,543,965 11,087,600 11,315,872 13,315,693
BA#2 (Ordinance #6911, Proposed):589,087 - - 589,087
Adjust Beginning Balances 589,087 - - 589,087 OT 432-01
Revised 2023 Budget - Fund 432 14,133,052 11,087,600 11,315,872 13,904,780
Sewer Metro Sub Fund Fund (#433)
2023 Adopted Budget 3,328,134 20,613,900 20,586,400 3,355,634
Previous Budget Amendments - - - -
2023 Amended Budget 3,328,134 20,613,900 20,586,400 3,355,634
BA#2 (Ordinance #6911, Proposed):909,796 - - 909,796
Adjust Beginning Balances 909,796 - - 909,796 OT 433-01
Revised 2023 Budget - Fund 433 4,237,930 20,613,900 20,586,400 4,265,430
Page 7 of 13 7/5/2023 12:54 PMPage 44 of 115
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6911)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Solid Waste Fund (#434)
2023 Adopted Budget 2,135,607 26,646,830 26,533,984 2,248,453
Previous Budget Amendments - - - -
2023 Amended Budget 2,135,607 26,646,830 26,533,984 2,248,453
BA#2 (Ordinance #6911, Proposed):566,164 - - 566,164
Adjust Beginning Balances 566,164 - - 566,164 OT 434-01
Revised 2023 Budget - Fund 434 2,701,771 26,646,830 26,533,984 2,814,617
Airport Fund (#435)
2023 Adopted Budget 601,969 1,653,800 1,988,188 267,581
Previous Budget Amendments 968,496 - 968,496 -
2023 Amended Budget 1,570,465 1,653,800 2,956,684 267,581
BA#2 (Ordinance #6911, Proposed):218,329 - 173,080 45,249
Adjust Beginning Balances 218,329 - - 218,329 OT 435-01
Fund Balance Transfer from Operating to Capital - - 173,080 (173,080) OT 435-02
Revised 2023 Budget - Fund 435 1,788,794 1,653,800 3,129,764 312,830
Cemetery Fund (#436)
2023 Adopted Budget 1,812,215 1,432,300 2,308,402 936,113
Previous Budget Amendments - - - -
2023 Amended Budget 1,812,215 1,432,300 2,308,402 936,113
BA#2 (Ordinance #6911, Proposed):(160,795) - - (160,795)
Adjust Beginning Balances (160,795) - - (160,795) OT 436-01
Revised 2023 Budget - Fund 436 1,651,420 1,432,300 2,308,402 775,318
Water Capital Fund (#460)
2023 Adopted Budget 3,321,676 10,752,092 13,041,560 1,032,208
Previous Budget Amendments 4,991,035 2,002,363 6,993,398 -
2023 Amended Budget 8,312,711 12,754,455 20,034,958 1,032,208
BA#2 (Ordinance #6911, Proposed):(2,207,912) 2,200,000 - (7,912)
Adjust Beginning Balances (2,207,912) - - (2,207,912) OT 460-01
Transfer from Water Fund to Water Capital Fund - 2,200,000 - 2,200,000 OT 460-02
Well Insp. & Redevelopment-wabd11 - - - - OT 460-03
Revised 2023 Budget - Fund 460 6,104,799 14,954,455 20,034,958 1,024,296
Page 8 of 13 7/5/2023 12:54 PMPage 45 of 115
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6911)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Sewer Capital Fund (#461)
2023 Adopted Budget 8,687,557 377,200 5,992,500 3,072,257
Previous Budget Amendments 3,122,956 - 3,122,956 -
2023 Amended Budget 11,810,513 377,200 9,115,456 3,072,257
BA#2 (Ordinance #6911, Proposed):(1,189,867) - - (1,189,867)
Adjust Beginning Balances (1,189,867) - - (1,189,867) OT 461-01
Revised 2023 Budget - Fund 461 10,620,646 377,200 9,115,456 1,882,390
Storm Drainage Capital Fund (#462)
2023 Adopted Budget 7,744,442 536,200 6,713,394 1,567,248
Previous Budget Amendments 2,892,429 10,000 2,902,429 -
2023 Amended Budget 10,636,871 546,200 9,615,823 1,567,248
BA#2 (Ordinance #6911, Proposed):(1,411,054) 302,700 452,700 (1,561,054)
Adjust Beginning Balances (1,411,054) - - (1,411,054) OT 462-01
CP2102 – 4th St Preservation - 302,700 - 302,700 OT 462-02
D St SE /23rd St SE Storm Imp - - 302,700 (302,700) OT 462-03
Equipment Rental Capital Reimbursements - - 150,000 (150,000) OT 462-04
Revised 2023 Budget - Fund 462 9,225,817 848,900 10,068,523 6,194
Airport Capital Fund (#465)
2023 Adopted Budget 311,215 4,000,755 4,238,390 73,580
Previous Budget Amendments 100,000 2,226,283 2,326,283 -
2023 Amended Budget 411,215 6,227,038 6,564,673 73,580
BA#2 (Ordinance #6911, Proposed):(173,080) 173,080 - -
Adjust Beginning Balances (173,080) - - (173,080) OT 465-01
Fund Balance Transfer from Operating to Capital - 173,080 - 173,080 OT 465-02
Revised 2023 Budget - Fund 465 238,135 6,400,118 6,564,673 73,580
Page 9 of 13 7/5/2023 12:54 PMPage 46 of 115
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6911)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Cemetery Capital Fund (#466)
2023 Adopted Budget 7,184 355,100 355,050 7,234
Previous Budget Amendments - - - -
2023 Amended Budget 7,184 355,100 355,050 7,234
BA#2 (Ordinance #6911, Proposed):5,106 - - 5,106
Adjust Beginning Balances 5,106 - - 5,106 OT 466-01
Revised 2023 Budget - Fund 466 12,290 355,100 355,050 12,340
Insurance Fund (#501)
2023 Adopted Budget 1,710,775 12,000 182,500 1,540,275
Previous Budget Amendments - - - -
2023 Amended Budget 1,710,775 12,000 182,500 1,540,275
BA#2 (Ordinance #6911, Proposed):(221,809) - - (221,809)
Adjust Beginning Balances (221,809) - - (221,809) OT 501-01
Revised 2023 Budget - Fund 501 1,488,966 12,000 182,500 1,318,466
Workers' Comp Fund (#503)
2023 Adopted Budget 3,102,720 1,144,900 750,700 3,496,920
Previous Budget Amendments - - - -
2023 Amended Budget 3,102,720 1,144,900 750,700 3,496,920
BA#2 (Ordinance #6911, Proposed):(189,205) - - (189,205)
Adjust Beginning Balances (189,205) - - (189,205) OT 503-01
Revised 2023 Budget - Fund 503 2,913,515 1,144,900 750,700 3,307,715
Facilities Fund (#505)
2023 Adopted Budget 415,868 4,683,900 4,731,374 368,394
Previous Budget Amendments 96,225 141,000 237,225 -
2023 Amended Budget 512,093 4,824,900 4,968,599 368,394
BA#2 (Ordinance #6911, Proposed):(188,926) - - (188,926)
Adjust Beginning Balances (188,926) - - (188,926) OT 505-01
Revised 2023 Budget - Fund 505 323,167 4,824,900 4,968,599 179,468
Page 10 of 13 7/5/2023 12:54 PMPage 47 of 115
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6911)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Innovation & Technology Fund (#518)
2023 Adopted Budget 3,155,085 9,046,000 9,173,835 3,027,250
Previous Budget Amendments 280,000 - 280,000 -
2023 Amended Budget 3,435,085 9,046,000 9,453,835 3,027,250
BA#2 (Ordinance #6911, Proposed):(368,389) 150,000 650,000 (868,389)
Adjust Beginning Balances (368,389) - - (368,389) OT 518-01
Flock Safety Cameras - 150,000 150,000 - OG 518-02
Transfer from IT operations to capital - - 500,000 (500,000) OT 518-03
Multimedia Assistant Reclass - - - - OG 518-04
Revised 2023 Budget - Fund 518 3,066,696 9,196,000 10,103,835 2,158,861
Equipment Rental Fund (#550)
2023 Adopted Budget 1,769,286 3,527,200 3,564,826 1,731,660
Previous Budget Amendments - - - -
2023 Amended Budget 1,769,286 3,527,200 3,564,826 1,731,660
BA#2 (Ordinance #6911, Proposed):229,180 - - 229,180
Adjust Beginning Balances 229,180 - - 229,180 OT 550-01
M&O Facility Improvement - - - - OT 550-02
Revised 2023 Budget - Fund 550 1,998,466 3,527,200 3,564,826 1,960,840
Equipment Rental Capital Fund (#560)
2023 Adopted Budget 4,508,173 3,470,540 3,096,120 4,882,593
Previous Budget Amendments 2,636,560 2,014,945 4,651,505 -
2023 Amended Budget 7,144,733 5,485,485 7,747,625 4,882,593
BA#2 (Ordinance #6911, Proposed):(1,604,514) 985,100 1,316,280 (1,935,694)
Adjust Beginning Balances (1,604,514) - - (1,604,514) OT 560-01
Move Vehicle Equipment Budget to PD - (58,000) (58,000) - OT 560-02
Equipment Rental Capital Reimbursements - 177,100 332,980 (155,880) OT 560-03
M&O Fuel Island Replacement - - 175,300 (175,300) OT 560-04
M&O Facility Improvement - 866,000 866,000 - OT 560-05
Revised 2023 Budget - Fund 560 5,540,219 6,470,585 9,063,905 2,946,899
Page 11 of 13 7/5/2023 12:54 PMPage 48 of 115
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6911)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
IT Capital Fund (#568)
2023 Adopted Budget 237,354 674,700 585,300 326,754
Previous Budget Amendments 464,000 264,000 715,500 12,500
2023 Amended Budget 701,354 938,700 1,300,800 339,254
BA#2 (Ordinance #6911, Proposed):(589,119) 350,000 (150,000) (89,119)
Adjust Beginning Balances (589,119) - - (589,119) OT 568-01
Flock Safety Cameras - (150,000) (150,000) - OG 568-02
Transfer from IT operations to capital - 500,000 - 500,000 OT 568-03
Revised 2023 Budget - Fund 568 112,235 1,288,700 1,150,800 250,135
Fire Pension Fund (#611)
2023 Adopted Budget 1,790,627 103,600 196,256 1,697,971
Previous Budget Amendments - - - -
2023 Amended Budget 1,790,627 103,600 196,256 1,697,971
BA#2 (Ordinance #6911, Proposed):99,905 - - 99,905
Adjust Beginning Balances 99,905 - - 99,905 OT 611-01
Revised 2023 Budget - Fund 611 1,890,532 103,600 196,256 1,797,876
SKHHP Fund (#654)
2023 Adopted Budget 1,668,893 297,400 366,475 1,599,818
Previous Budget Amendments - 66,612 54,828 11,784
2023 Amended Budget 1,668,893 364,012 421,303 1,611,602
BA#2 (Ordinance #6911, Proposed):76,098 1,012,009 300,000 788,107
Adjust Beginning Balances 76,098 - - 76,098 OT 654-01
SKHHP Habitat for Humanity Project - - 300,000 (300,000) OG 654-02
SKHHP Housing Capital Fund Revenue - 1,012,009 - 1,012,009 OT 654-03
Revised 2023 Budget - Fund 654 1,744,991 1,376,021 721,303 2,399,709
Cemetery Endowment Fund (#701)
2023 Adopted Budget 2,158,347 64,130 - 2,222,477
Previous Budget Amendments - - - -
2023 Amended Budget 2,158,347 64,130 - 2,222,477
BA#2 (Ordinance #6911, Proposed):42,958 - - 42,958
Adjust Beginning Balances 42,958 - - 42,958 OT 701-01
Revised 2023 Budget - Fund 701 2,201,305 64,130 - 2,265,435
Page 12 of 13 7/5/2023 12:54 PMPage 49 of 115
Schedule A
Summary of 2023 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6911)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Grand Total - All Funds
2023 Adopted Budget 161,030,549 256,021,357 288,796,223 128,255,683
Previous Budget Amendments 35,729,210 28,872,526 65,298,502 (696,766)
2023 Amended Budget 196,759,759 284,893,883 354,094,725 127,558,917
TOTAL BA#2 (Ordinance #6911, Proposed):912,899 11,447,014 12,584,982 (225,069)
Revised 2023 Budget 197,672,658 296,340,897 366,679,707 127,333,848
494,013,555 494,013,555
Page 13 of 13 7/5/2023 12:54 PMPage 50 of 115
Schedule B
2023 Ending Fund Balance/Working Capital
by Fund
Fund
2023
Amended
Beginning
Balance
2023
Amended
Ending
Balance
BA#2
(ORD #6911)
Revenues
BA#2
(ORD #6911)
Expenditures
BA#2
(ORD #6911)
Net Change in
Fund Balance
Revised
Ending
Balance
General Fund (#001)18,853,039 9,369,560 8,953,023 (2,791,100) 6,161,923 15,531,483
Arterial Street Fund (#102)1,864,020 690,081 241,036 205,000 446,036 1,136,117
Local Street Fund (#103)2,870,042 2,497,189 493,454 - 493,454 2,990,643
Hotel/Motel Tax Fund (#104)480,179 438,979 (15,880) - (15,880) 423,099
Arterial Street Preservation Fund (#105)4,649,612 2,641,130 427,123 (2,122,821) (1,695,698) 945,432
American Rescue Plan Act Fund (#106)- - - - - -
Drug Forfeiture Fund (#117)857,236 612,565 279,779 (70,000) 209,779 822,344
Housing & Comm Develop Fund (#119)42,842 42,842 62 - 62 42,904
Recreation Trails Fund (#120)95,845 36,735 1,324 - 1,324 38,059
BIA Fund (#121)97,502 7,502 38,439 (45,941) (7,502) 0
Cumulative Reserve Fund (#122)30,740,551 29,402,101 (148,110) (500,000) (648,110) 28,753,991
Mitigation Fees Fund (#124)15,974,965 5,183,385 (125,343) 931,000 805,657 5,989,042
2020 LTGO A&B Refunding Bonds Fund (#232)662,707 662,707 (202,544) - (202,544) 460,163
SCORE Debt Service Fund (#238)- - - - - -
LID Guarantee Fund (#249)1,687 1,697 15 - 15 1,712
Parks Construction Fund (#321)1,358,844 880,314 (47,384) 12,400 (34,984) 845,330
Capital Improvements Fund (#328)18,686,680 13,531,156 (1,506,500) (1,204,610) (2,711,110) 10,820,046
Local Revitalization Fund (#330)268,230 2,031 1,831,439 (1,826,850) 4,589 6,620
Water Fund (#430)11,827,350 6,238,052 161,751 (2,430,000) (2,268,249) 3,969,803
Sewer Fund (#431)9,865,635 8,526,494 2,373,387 - 2,373,387 10,899,881
Storm Drainage Fund (#432)13,543,965 13,315,693 589,087 - 589,087 13,904,780
Sewer Metro Sub Fund (#433)3,328,134 3,355,634 909,796 - 909,796 4,265,430
Solid Waste Fund (#434)2,135,607 2,248,453 566,164 - 566,164 2,814,617
Airport Fund (#435)1,570,465 267,581 218,329 (173,080) 45,249 312,830
Cemetery Fund (#436)1,812,215 936,113 (160,795) - (160,795) 775,318
Water Capital Fund (#460)8,312,711 1,032,208 (7,912) - (7,912) 1,024,296
Sewer Capital Fund (#461)11,810,513 3,072,257 (1,189,867) - (1,189,867) 1,882,390
Storm Drainage Capital Fund (#462)10,636,871 1,567,248 (1,108,354) (452,700) (1,561,054) 6,194
Airport Capital Fund (#465)411,215 73,580 - - - 73,580
Cemetery Capital Fund (#466)7,184 7,234 5,106 - 5,106 12,340
Insurance Fund (#501)1,710,775 1,540,275 (221,809) - (221,809) 1,318,466
Workers' Comp Fund (#503)3,102,720 3,496,920 (189,205) - (189,205) 3,307,715
Facilities Fund (#505)512,093 368,394 (188,926) - (188,926) 179,468
Innovation & Technology Fund (#518)3,435,085 3,027,250 (218,389) (650,000) (868,389) 2,158,861
Equipment Rental Fund (#550)1,769,286 1,731,660 229,180 - 229,180 1,960,840
Equipment Rental Capital Fund (#560)7,144,733 4,882,593 (619,414) (1,316,280) (1,935,694) 2,946,899
IT Capital Fund (#568)701,354 339,254 (239,119) 150,000 (89,119) 250,135
Fire Pension Fund (#611)1,790,627 1,697,971 99,905 - 99,905 1,797,876
SKHHP Fund (#654)1,668,893 1,611,602 1,088,107 (300,000) 788,107 2,399,709
Cemetery Endowment Fund (#701)2,158,347 2,222,477 42,958 - 42,958 2,265,435
Total 196,759,759 127,558,917 12,359,913 (12,584,982) (225,069) 127,333,848
Page 51 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6912 (Thomas)
Date:
July 5, 2023
Department:
Finance
Attachments:
Ordinance 6912 Auburn Wholes ale Rate update
2023
Exhibit A - Auburn Wholes ale Water Rates 13-
06-360
Memorandum Auburn Wholes ale Water Rate
Budget Impact:
Administrativ e Recommendation:
City Council to adopt Ordinance No. 6912.
Background for Motion:
This Ordinance amends Ordinance 6883 and adjusts the City of Auburn's wholesale water
rates for the years 2023 - 2025, in order to ensure sustainability in the City's utility operations
and infrastructure.
Background Summary:
The City of Auburn has agreements to provide wholesale water to Lake Meridian Water
District and the City of Algona. In 2022, the City contracted with FCS Group to perform a utility
rate study, which included wholesale water rates, to review the adequacy of existing rates and
propose new rates as appropriate. Ordinance 6912 amends section 13.06.360 of the City
Code with proposed updates to the existing wholesale water rates in accordance with the
findings of the FCS Group rate study analysis.
Rev iewed by Council Committees:
Councilmember:Baldwin Staff:Thomas
Meeting Date:July 17, 2023 Item Number:ORD.B
Page 52 of 115
--------------------------------
Ordinance No. 6912
July 12, 2023
Page 1 of 2
ORDINANCE NO. 6912
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING SECTION 13.06.360
OF THE AUBURN CITY CODE (ACC), RELATING TO CITY
UTILITY RATES
WHEREAS, pursuant to its powers in RCW 35.92, the City has established a water
utility to serve its residents;
WHEREAS, consistent with its responsibilities to operate th is utility in a cost-
effective manner and in a manner that reflects the City’s actual operating costs, the City
periodically reviews its utility rate structure to ensure that its rates are set appropriately;
WHEREAS, in 2022, the City consulted with FCS Group to study the City’s current
water utility rates (including wholesale rates) against the City’s cost of service delivery
and revenue requirements;
WHEREAS, following the FCS Group utility rate review for wholesale customers
conducted at City staff request, City staff recommends that City water utility rates should
be adjusted as reflected in this Ordinance.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to City Code. Section 13.06.360 of the Auburn City
Code is hereby amended to read as set forth in Exhibit A to this Ordinance.
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Page 53 of 115
--------------------------------
Ordinance No. 6912
July 12, 2023
Page 2 of 2
Section 3. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section, or portion of this ordinance, or the invalidity of the application of it to any person
or circumstance, will not affect the validity of the remainder of this ordinance, or the validity
of its application to other persons or circumstances.
Section 4. Effective date. This Ordinance will take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
City Attorney
Published: ____________________
Page 54 of 115
EXHIBIT A—ORD. 6912
ACC 13.06.360 Water service Rates – Generally.
A.Except as provided in subsections B and C of this section, effective September 1,
2023, the monthly base rate for all water user classifications except interruptible
wholesale shall be as set forth in Table 13.06.360-1 below.
Table 13.06.360-1.
Monthly Charge
Meter Size (inches) Effective
September 1, 2023
Effective
January 1, 2024
Effective
January 1,
2025
5/8, 3/4 $ 19.61 $ 21.08 $ 22.66
1 (Single-Family
Residential)
$ 19.61 $ 21.08 $ 22.66
1 (All Other
Classes)
$ 22.01 $ 23.66 $ 25.43
1-1/2 $ 23.96 $ 25.76 $ 27.69
2 $ 27.62 $ 29.69 $ 31.92
3 $ 53.13 $ 57.11 $ 61.39
4 $ 66.66 $ 71.66 $ 77.03
6 $ 85.18 $ 91.57 $ 98.44
8 $ 110.05 $ 118.30 $ 127.17
10 $ 156.25 $ 167.97 $ 180.57
Page 55 of 115
Charge per 100 cubic feet (ccf)
Customer Class
Effective
January 1,
2023
Effective
January 1,
2024
Effective
January 1,
2025
Single-Family Residential:
0 to 7 ccf $ 3.89 $ 4.18 $ 4.49
7.01 to 15 ccf $ 4.75 $ 5.11 $ 5.49
Over 15 ccf $ 5.40 $ 5.81 $ 6.25
Multifamily Residential $ 4.65 $ 5.00 $ 5.38
Commercial $ 4.90 $ 5.27 $ 5.67
Manufacturing/Industrial $ 4.79 $ 5.15 $ 5.54
Schools $ 5.22 $ 5.61 $ 6.03
Municipal/City Accounts $ 4.83 $ 5.19 $ 5.58
Irrigation $ 6.46 $ 6.94 $ 7.46
Wholesale (Algona) $ 2.39 $ 2.45 $ 2.51
Fifty percent shall be added to all rates for water service for customers outside the city
limits. City of Auburn utility taxes are included in the monthly rate for all customers
except wholesale accounts. Wholesale rates exclude the 50 percent out-of-city service
charge and state excise taxes.
B.Interruptible wholesale water supply customers shall pay monthly the sum of the
following:
1.Standby Service Charge: the cost to maintain, repair, and replace the infrastructure
required to provide water utility service to the interruptible wholesale water customer
when the customer requests water supply from the city of Auburn. This is a fixed
monthly charge and does not include the delivery of any quantity of water.
2.Usage Charge: the cost of water supply. The charge is based on actual water
deliveries, if any, during the month times the usage rate.
Page 56 of 115
3.Purchased Water Surcharge: In any month in which water is purchased from
Tacoma Public Utilities or other external agency, the interruptible wholesale customer
shall pay an additional charge of $1.82 per ccf, applied to the quantity of water
purchased by the city of Auburn during the month to supply the interruptible wholesale
customer.
Interruptible Wholesale Rates
Charge Effective September
1, 2023
Effective January 1,
2024
Effective January 1,
2025
Standby
Service Charge
(per month)
$ 1,575.49 $ 1,583.74 $ 1,592.61
Usage Charge
(per ccf)
$ 2.13 $ 2.19 $ 2.24
Purchased
Water
Surcharge (per
ccf of water
purchased)*
$ 1.82 $ 1.82 $ 1.82
*Subject to change if Tacoma Public Utilities updates its wholesale summer season peaking rate.
C.Water customers served by the City’s Braunwood water system. City water
customers served by the City’s Satellite Water System for Braunwood Estates
(approved by City Resolution 2114) shall be subject to the following monthly water
service rates, effective January 1, 2023:
Page 57 of 115
Monthly Charge
Meter Size (inches) Effective January 1,
2023
Effective January 1,
2024
Effective January 1,
2025
3/4" $ 19.61 $ 21.08 $ 22.66
1” $ 19.61 $ 21.08 $ 22.66
1-1/2” $ 23.96 $ 25.76 $ 27.69
2” $ 27.62 $ 29.69 $ 31.92
3” $ 53.13 $ 57.11 $ 61.39
4” $ 66.66 $ 71.66 $ 77.03
6” $ 85.18 $ 91.57 $ 98.44
8” $ 110.05 $ 118.30 $ 127.17
10” $ 156.25 $ 167.97 $ 180.57
Variable Charges based on ccf (100 cubic feet of water used)
Description Effective January 1,
2023
Effective January 1,
2024
Effective January 1,
2025
B1 (0-7 ccf) $3.89 $4.18 $4.49
B2 (7.01-15 ccf) $4.75 $5.11 $5.49
B3 (15.01 – 25 ccf) $5.40 $5.81 $6.25
B4 (25.01-38 ccf) $6.00 $6.45 $6.93
B5 (38+ ccf) $12.00 $12.90 $13.87
Page 58 of 115
|Memorandum
Firm Headquarters Locations page 1
Redmond Town Center Washington | 425.867.1802
7525 166th Ave NE, Ste D-215 Oregon | 503.841.6543
Redmond, Washington 98052 Colorado | 719.284.9168
To: Ingrid Gaub, P.E. Director of Public Works, City of Auburn Date: June 26, 2023
From: Angie Sanchez Virnoche, Principal, FCS GROUP
CC: Frank Downard, Ryan Vondrak
RE Wholesale Rate Update
INTRODUCTION
A Wholesale Water Rate Update is part of the 2022 contracted services with the City of Auburn
under the Water, Sewer, and Storm Utilities Rate Study. The rate update is consistent with wholesale
service agreements in effect and incorporates current condit ions. The update uses the previously
established wholesale rate study methodology for assignment of eligible asset infrastructure and
utility operating costs.
The City currently has two wholesale water agreements in effect. One of the agreements is to
provide permanent wholesale water services to the City of Algona (Algona). The other agreement is
to provide interruptible wholesale service to Lake Meridian Water District (LMWD).
For both types of wholesale customers (permanent and interruptible) the City of Auburn charge s
wholesale rates that reflects the cost of providing the specific type of wholesale water service, with
wholesale costs of service analyzed in the context of the overall City cost of water service. The cost-
of-service analysis completed for this study is in accordance with the requirements of both
Agreements.
WHOLESALE RATE UPDATE
The wholesale rate methodology used to establish and update wholesale rates is the Utility Basis
approach . This approach recovers applicable operating and maintenance costs, plus a capital cost
recovery based on the original cost of capital investment committed to the wholesale customer’s
service. The capital cost recovery includes two components: depreciation of fixed assets and a rate
of return on the net investment or book value of those wholesale serving assets. The three key
wholesale rate components are summarized below:
⚫ Operating and Maintenance Expenses (O&M) – related to ongoing maintenance and operation
of eligible assets.
⚫ Annual Depreciation Expense – of eligible fixed assets related to the loss in value of facilities,
not restored by current maintenance, due to wear and tear, decay, and obsolescence as useful life
is consumed.
⚫ Return on Investment – applied to net system investment intended to pay the annual interest cost
of debt capital and provide owner equity return for the facilities used to provide water service.
WHOLESALE RATE UPDATE
The purpose of a cost-of-service analysis is to provide a rational basis for distribu ting the eligible
costs of utility service to each customer based on the facilities used to deliver water service and in
proportion to the demands they place on the system. The following list highlights some of the key
documents and assumptions used in the development of the wholesale water rate update.
Page 59 of 115
CITY OF AUBURN June 2023
Wholesale Rate Update FCS GROUP Memorandum
page 2
⚫ 2022 operations and maintenance (O&M) budget , projected forward for the 2023 test year
⚫ Debt service balance through 12/31/2022 (to calculate the weighted average cost of capital)
⚫ Booked fixed assets through 12/31/2021 including original cost, accumulated depreciation, and
annual depreciation
⚫ Customer use and revenue for 2022
⚫ Contract capacity demands per Agreement s
Basis of Cost Allocation
Cost allocation is accomplished by developing customer specific allocation factors identifying
characteristics including number of accounts, contracted peak demand, actual consumption levels,
and share of eligible fixed assets. Allocation factors used in the wholesale rate update are
summarized in Exhibit 1.
Exhibit 1: Summary of Key Allocation Factors
Notes: Algona few accounts do not show up due to rounding.
Allocation of Assets and Costs Relevant to Wholesale Water Customers
The City’s water system asset schedule drives several calculations in the wholesale rate ca lculation,
including both the allocation of capital assets (depreciation) and the allocation of asset -related
operating costs to functions of service (and ultimately to wholesale customers). The 2023 rate update
is based on plant -in-service for year -end 2021. A detailed asset -by-asset review was completed with
the assistance of staff identifying assets by function as shown in Exhibit 2 (e.g., Supply/Treatment,
Storage, Pumping, Transmission/Distribution, etc.).
Exhibit 2: Total Existing System Assets
Algona LMWD Retail Total
Accounts 0.0%0.0%100.0%100.0%
Fixed Asset Allocation 2.0%4.6%93.4%100.0%
% of Usage 5.7%0.0%94.3%100.0%
Conservation 2.0%0.0%98.0%100.0%
Contracted Demand Capacity 5.6%12.6%81.7%100.0%
Allocation Factors
Functional Category Total
Original Cost
1 - Supply/Treatment 46,221,039$
2 - Pumping 9,919,079
3 - Storage 9,850,524
4 - Transmission & Distribution 100,882,465
5 - Meters & Services 7,261,201
6 - Hydrants 1,126,857
7 - General Plant 1,736,399
8 - Customer 62,150
Total Eligible Existing Assets 177,059,713$
Page 60 of 115
CITY OF AUBURN June 2023
Wholesale Rate Update FCS GROUP Memorandum
page 3
The total system assets of $177.1 million are adjusted for contributed assets of $43.5 million and
accumulated depreciation of $56.4 million to determine the net book value of system assets. Exhibit
3 provides the functional detail of the calculated net b ook value (“rate base”) of non-donated assets.
Exhibit 3: Functional Net Book Value (Rate Base)
During the detailed asset -by-asset review, staff identified which individual assets are used to provide
wholesale service. Assets within each functional category were al located to wholesale or City retail
customers using the allocation basis shown in Exhibit 4.
Exhibit 4: Fixed Asset Allocation Basis
WHOLESALE RATE UPDATE : ALGONA
The allocated costs in the wholesale update for Algona include consideration that permanent
wholesale water service is provided . The eligible assets and applicable operating and maintenance
costs that comprise the return on rate base, depreciation and O&M costs for Algona are as follows:
Net Book Value (non-Donated Assets)Total
1 - Supply/Treatment 31,684,234$
2 - Pumping 6,685,101
3 - Storage 4,631,462
4 - Transmission & Distribution 31,141,809
5 - Meters & Services 2,819,133
6 - Hydrants 23,286
7 - General Plant 179,348
8 - Customer 300
Net Book Value (Rate Base)77,164,673$
Functional Category Allocation Basis
1 - Supply/Treatment Share of system peak demand or Retail only
2 - Pumping Share of system peak demand or Retail only
3 - Storage Share of peak demand excluding Algona, contracted share of
Lakeland Hills Reservoir, or Retail Only
4 - Transmission & Distribution Retail only, Algona only or share of peak demand excluding
Algona
5 - Meters & Services Retail Only or Algona Only
6 – Hydrants Retail Only
7 - General Plant Retail Only or Common to All
8 – Customer Retail Only or Customer Billing System
Page 61 of 115
CITY OF AUBURN June 2023
Wholesale Rate Update FCS GROUP Memorandum
page 4
Rate Base
Exhibit 5 shows the total eligible existing system assets identified for Algona by applying the fixed
asset allocation basis in Exhibit 4. Algona assets total $3.5 million – roughly 2.0% of the total system
existing assets.
Exhibit 5: Algona Eligible Assets
Exhibit 6 calculates the net book value for Algona after making deductions for assets that were paid
for directly ($906K) and for accumulated depreciation on non -donated eligible assets ($672K).
Exhibit 6: Algona Net Book Value (Rate Base)
Return on Investment
The return on investment (rate base) component of the revenue requirement is a function of the rate
base and the weighted average cost of capital (WACC), which in turn is a function of the average
rate on the City’s outstanding debt and the assumed return on equity rate. The net book value is
multiplied by the weighted average cost of capital to determine the return on rate base .
Weighted Average Cost of Capital (WACC)
The City’s outstanding debt rate is currently 4.18% – a weighted average of the current o utstanding
six (6) bonds and loans.
For an equity rate, this analysis assumes a rate of 4.30%, representing the average of the 25 -Bond
Revenue Bond Index and 20 -Bond GO Index as of Oct 2022 (these indices are published by The
Bond Buyer at the time this u pdate began). In our judgment, the average between these two indices is
a rough approximation of what the City could expect to pay for a newly issued revenue bond series.
Functional Category Algona
Original Cost
1 - Supply/Treatment 2,492,897$
2 - Pumping 194,752
3 - Storage 273,020
4 - Transmission & Distribution 283,427
5 - Meters & Services 240,169
6 - Hydrants -
7 - General Plant 33,237
8 - Customer 4
Total Eligible Existing Assets 3,517,506$
Net Book Value (non-Donated Assets)Algona
1 - Supply/Treatment 1,747,890$
2 - Pumping 81,403
3 - Storage 31,712
4 - Transmission & Distribution 74,978
5 - Meters & Services -
6 - Hydrants -
7 - General Plant 3,490
8 - Customer 0
Net Book Value (Rate Base)1,939,472$
Page 62 of 115
CITY OF AUBURN June 2023
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page 5
The equity rate of return generally incorporates a risk premium to compensate City ra tepayers for the
risk they are assuming as a result of the City’s decision to secure excess supply capacity beyond the
needs of the retail customer base. The City chose to forego this risk premium in prior analysis. For
consistency, the risk premium has not been included in this update.
Exhibit 7 shows how the assumed equity rate of 4.18% is blended with the 4.30% average
outstanding debt rate. Auburn’s water capital structure is currently about 32% debt, 68% equity
(total outstanding debt ÷ total net book value). Applying those weights to the average debt
percentage and the assumed equity percentage, the City’s weighted average cost of capital is 4.26%.
Exhibit 7: Rate of Return
Exhibit 8 shows the return on investment component of the revenue requiremen t for Algona. This is
calculated by multiplying the $1.9 million rate base by the 4.26% weighted average cost of capital .
Exhibit 8: Algona Return on Rate Base
Depreciation
Annual depreciation is calculated on the total assets identified in Exhibit 5 and exclude amounts
contributed by others. The annual depreciation value is calculated using the straight -line method.
This method takes the value of an asset and reduces it uniformly over each period until it reaches the
end of its useful life. Total depreciation for Algona eligible assets is approximately $40,737.
Operating & Maintenance Expenses
The 2023 operating budget is grouped into the cost centers of administration, finance, and operations.
A line -by-line analysis was completed of the detailed accounts allocating each cost in part or in full
to either wholesale or City retail customers using total fixed asset allocation, accounts, or percentage
of use. Although most costs are allocated based on the percent of eligible fixed assets, utility billing
costs were based on accounts and operating supplies, chemicals, utilities, and Tacoma water purchase
emergency supply were based on percent of use. The result is approximately $285,476 of O&M
expenses are assigned to Algona comprising 2.2% of total water system operating and maintenance
expenses.
Total Algona -Cost of Service and Rate Calculation
Exhibit 9 summarizes the three components of the wholesale cost of service: return on investment,
depreciation, and O&M costs - as well as the resulting Algona wholesale rate per hundred cubic feet
Auburn Rate of Return
% of Net Weighted
Book Value Rate Rate
Debt 32%4.18%1.33%
Equity 68%4.30%2.93%
Weighted Average Cost of Capital 4.26%
Algona Rate Base 1,939,472$
Weighted Average Cost of Capital (WACC)4.26%
Return on Investment 82,645$
Page 63 of 115
CITY OF AUBURN June 2023
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page 6
(CCF) of water use . The calculated rate of $2.3 9/CCF is an increase of $0.06 from the current rate of
$2.33/CCF.
Exhibit 9: Total Algona Wholesale Cost of Service Rate
Projected Algona Rate Calculation
The rates in this analysis are based on the 20 23 operating budget. Algona rates are composed of both
a fixed meter charge, by size of meter , and the volume rate shown in Exhibit 9. The base meter rates
will be tied to the retail rate charges by meter size (3 – 8” meters and 1 – 6” meter) that were updated
during the retail rate study completed in 2022. The fixed charges are inte nded to pay for the
replacement of the meters over time.
In between cost -of-service analysis updates, it has been City practice to adjust the rates each year
based on the annual increase in the CPI -U for Seattle-Tacoma-Bellevue from October of one year to
October of the next year. This is a practice that the City can continue to monitor adjusting as needed
to align with underlying cost increases. Exhibit 10 shows the Algona wholesale base and volume
rates for 2023 - 2025. Future volume rates per CCF are ad justed by the five -year average (2016-
2020) CPI-U for Seattle -Tacoma -Bellevue. Years 2021 and 2022 were excluded due to the higher
than normal inflation rates experienced during that time.
Exhibit 10: Algona Proposed 2023 - 2025 Rates
Under the terms of the agreeme nt, the Algona rate change can take place whenever the cost -of-
service analysis is updated. We recommend that the cost -of-service analysis be updated every 3 -5
years, so that wholesale rates do not drift too far away from their underlying cost factors.
Wholesale Rate Calculation Algona
Return on Rate Base 82,645$
Depreciation 40,737
O&M 285,476
Total Annual Costs 408,857$
2022 Use in CCF 170,933
Rate per CCF 2.39$
Algona Rate Schedule Current Rate 2023 Cost of
Service 2024 2025
Estimated CPI Adjustment 2.50%2.50%
Wholesale Rate per CCF
City of Algona $2.33 $2.39 2.45$ 2.51$
Meter Charge per Month
8" Meter 102.37$ 110.05$ 118.30$ 127.17$
6" Meter 79.24$ 85.18$ 91.57$ 98.44$
Page 64 of 115
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WHOLESALE RATE UPDATE : LAKE MERIDIAN WATER
DISTRICT (LMWD)
Wholesale water service to LMWD is interruptible service. LMWD has indicated that they may
request water service from Auburn, if needed. If Auburn has the supply available, Auburn will
provide it to LMWD (as interruptible wholesale supply). It is likely that no service may be requested
or delivered in any given year, yet facilities must be available and in good repair to provide service
when requested. The existing utility basis methodology still applies in determining eligible costs and
assets for LMWD. When and how the costs will be recovered will depend on use.
Per the Agreement with LMWD, the City will serve up to 2.5 million gallons a day if requested and
available. The eligible assets an d applicable operating and maintenance costs are based on this
capacity commitment. The return on rate base, depreciation, and O&M costs allocable to LMWD
are as follows:
Rate Base
Exhibit 11 shows the total eligible existing system assets identified fo r LMWD by applying the fixed
asset allocation basis in Exhibit 4. LMWD assets total $8.1 million – roughly 4.5% of the total
system existing assets.
Exhibit 11: LMWD Eligible Assets
Notes: Transmission & Distribution includes Tacoma Pipeline 5 assets.
Exhibit 12 calculates the net book value for LWMD after making deductions for assets that were
paid for directly ($1.8 million) and for accumulated depreciation on non -donated eligible assets ($2.0
million).
Functional Category LMWD
Original Cost
1 - Supply/Treatment 5,586,174$
2 - Pumping 435,335
3 - Storage 550,103
4 - Transmission & Distribution 1,459,069
5 - Meters & Services -
6 - Hydrants -
7 - General Plant 76,607
8 - Customer -
Total Eligible Existing Assets 8,107,288$
Page 65 of 115
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Exhibit 12: LMWD Net Book Value (Rate Base)
Notes: Transmission & Distribution includes Tacoma Pipeline 5 assets.
When water is not being delivered, the eligible assets are reduced by the $3.9 million
supply/treatment net book value for a modified net book value (or rate base) of $392,518. The
supply/treatment assets have been removed from allocable costs as water is not being delivered.
Exhibit 13: LMWD Net Book Value – Rate Base (No Supply/Treatment)
Notes: Transmission & Distribution includes Tacoma Pipeline 5 assets.
Standby Charge
The charges applicable to L MWD include a standby charge that is paid monthly regardless of use.
When water is used, a volume charge will apply in addition to the fixed stand-by charge.
The monthly standby charge is comprised of the following components:
• Annual depreciation of the facilities required to deliver service. The depreciation on the
remaining assets is eligible as the City must maintain the delivery assets ready f or operation.
As shown in Exhibit 14, the supply/treatment assets have been eliminated from the stand -by
charge as assets are not being utilized when water is not requested for delivery. The storage
value is shown as zero as the eligible assets are fully depreciated or represent land which
does not depreciate. The monthly depreciation amount on eligible assets totals $579.29
($6,951 ÷ 12 months)
Net Book Value (non-Donated Assets)LMWD
1 - Supply/Treatment 3,915,780$
2 - Pumping 182,682
3 - Storage 33,529
4 - Transmission & Distribution 168,262
5 - Meters & Services -
6 - Hydrants -
7 - General Plant 8,045
8 - Customer -
Net Book Value (Rate Base)4,308,298$
Net Book Value (non-Donated Assets)
LMWD
(< Supply/Treat)
Net Book Value of Non-Donated Assets
1 - Supply/Treatment -$
2 - Pumping 182,682
3 - Storage 33,529
4 - Transmission & Distribution 168,262
5 - Meters & Services -
6 - Hydrants -
7 - General Plant 8,045
8 - Customer -
Net Book Value (Rate Base)392,518$
Page 66 of 115
CITY OF AUBURN June 2023
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Exhibit 14: Annual Depreciation Eligible Assets – No Supply/Treatment
Note: Transmission & Distribution includes Tacoma Pipeline 5 assets.
• Tacoma Ready to Serve charge. This fixed charge to the City is based on c ontracted peak
capacity and is a new cost addition for this update. The fixed charge is paid by the City to
Tacoma to have water readily available when nee ded. The City pays this fixed charge per
MGD of requested contract peak capacity regardless of use . This cost is allocated to LMWD
based on the allocation of peak capacity to LMWD (12.63%) and recovered 50% in the
standby charge. The remaining 50% of the allocated LMWD cost will be recovered in the
volume charge when water is delivered.
• Meter charge equal to the retail rate by meter size intended to pay over time for the
replacement of the 8” meter servicing the District.
Exhibit 15 summarizes the 2023-2025 standby charge paid monthly regardless of water being
delivered or not to LMWD.
Exhibit 15: LMWD Monthly Standby Charge
In total, the calculated charge is higher than the current rate. There is a reduction in the depreciation
charge as the eligible asset value has been reduced, likely due to retirements. However, the charge is
increased with the addition of the Tacoma Ready to Serve charge which is a change from the last
wholesale rate update.
Wholesale Rate Delivered Water
When water is requested and delivered, all wholesale rate components apply - rate of return on
investment, depreciation, and O&M costs on the full eligible assets (including supply/treatment) as
shown in Exhibit 11 ($8.1 million).
Return on Investment
As noted previously, the return on investment (rate base) component of the revenue requirement is a
function of the rate base and the weighted average cost of capital (WACC) – Exhibit 7 , which in
turn is a function of the average rate on the City’s outstandi ng debt and the assumed return on equity
Depreciation on Non-Donated Assets
LMWD
(< Supply/Treat)
Existing System Eligible Assets
1 - Supply/Treatment -$
2 - Pumping 499
3 - Storage -
4 - Transmission & Distribution 6,295
5 - Meters & Services -
6 - Hydrants -
7 - General Plant 158
8 - Customer -
Total Existing System Assets Depreciation 6,951$
Current 2023 2024 2025
Mo. Depreciation on Eligible Assets 1,045.55$ $579.29 579.29$ 579.29$
Tacoma Contract Peak Capacity (50% of eligible cost)886.15 886.15 886.15
8" Meter Replacement (Retail Published Rate)102.37 110.05 118.30 127.17
Total LMWD Mo. Standby Charge 1,147.92$ 1,575.49$ 1,583.74$ 1,592.61$
Page 67 of 115
CITY OF AUBURN June 2023
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page 10
rate. The net book value is multiplied by the weighted average cost of capital to determine the return
on rate base. Exhibit 16 summarizes the total eligible assets and return under full service delivery.
Exhibit 16: L MWD Return on Rate Base
The return listed in Exhibit 16, is recoverable when water is delivered. The unit cost associated with
the return is $0.15/CCF. The calculation is derived by identifying the eligible assets and return on
rate base of $183,585 divided by the contract demand capacity of 2.5 MGD (converted to CCF
2,500,000 MGD x 365 days ÷ 748 = 1,219,920 annual CCF).
Depreciation
Annual depreciation is calculated on the total net book value of eligible assets identified in Exhibit
12 ($4.3 million) and exclude amounts contributed by others as well as excludes the amount of
depreciation recovered in the stand -by charge identified in Exhibit 15. The annual depreciation
value is calculated using the straight -line method. This method takes the value of an asset and
reduces it uniformly over each period until it reaches the end of its useful life. Depreciation for
LMWD total eligible assets is approximately $91,222. Similar to the rate of return, the depreciation
calculation is derived by taking the net amount divided by the annual contract demand in CCF
resulting in $0.07/CCF.
Operating & Maintenance Expenses
As noted, when describing the Key Assumptions, a line -by-line analysis of the detailed 2023 budget
was completed, allocating each O&M line item to either wholesale or City retail. The wholesale
O&M unit costs are consistent for both wholesale customers and have been adjusted only for those
O&M costs that have been identified as having a higher allocable cost resulting from the line-by-line
analysis. As most costs are allocated based on the “by fixed assets” allocation factor, LMWD has a
higher O&M allocation of total costs. This is due to the higher contractual amount of 2.50 MGD
resulting in a higher allocation amount when water is delivered. The resulting cost differential of
1.26 is applied to the admin , finance, and operations cost centers . A factor was not applied for costs
such as operating supplies, chemical analysis and the Tacoma emergency supply and standby
contract peak capacity costs.
Total LMWD Delivered Water Rate
The delivered water rate for LMWD is shown in Exhibit 17. The rate is composed of a fixed
monthly charge and a volume charge when water is delivered and available.
The fixed charge is the same as the standby charge shown in Exhibit 15. The volume charge is
developed to recover eligible costs when water is requested and delivered. It should be noted that the
volume charge includes the remaining 50% of the allocated LMWD costs related to the Tacoma
Ready to Serve charge (incurred by the City to have water readily available) and eliminates the
Tacoma Emergency Supply as City water sources are assumed when water is delivered. The unit cost
per CCF is $2.13.
LMWD
Eligible Rate Base 4,308,298$
Weighted Average Cost of Capital (WACC)4.26%
Return on Investment 183,585$
Page 68 of 115
CITY OF AUBURN June 2023
Wholesale Rate Update FCS GROUP Memorandum
page 11
Exhibit 17: LMWD Delivered Water Rate
In between cost -of-service analysis updates, it has been City practice to adjust the rates each year
based on the annual increase in the CPI -U for Seattle-Tacoma-Bellevue from October of one year to
October of the next year. Exhibit 18 shows the LMWD whole sale standby charge and usage charge
for 2023 - 2025. Future usage charges per CCF are adjusted by the five -year average (2016-2020)
CPI-U for Seattle -Tacoma-Bellevue. Years 2021 and 2022 were excluded due to the higher than
normal inflation rates experie nced during that time.
Exhibit 18: LWMP Proposed 2023 - 2025 Delivered Water Rates
The rates in this analysis are based on the 2023 operating budget. Under the terms of the agreement,
the rate change can take place whenever the cost-of-service analysis is updated. We recommend that
the cost-of-service analysis be updated every 3 -5 years, so that the wholesale rates do not drift too far
away from their underlying cost factors.
Wholesale Purchased Water Surcharge
The wholesale rate review includes updating the City’s wholesale purchased water surcharge to cover
costs when the City water resources are not sufficient and Tacoma water purchases are required to
meet demands. The purchased water surcharge was developed using the LMWD costs of service
2023 Rates
Fixed Monthly Charge
Depreciation (standby portion)$579.29
Contract Peak Capacity (50% of eligible total)886.15
8" meter (published rate)110.05
Total Fixed Monthly Charge $1,575.49
Volume Charge (water delivery)
Depreciation (not recovered in standby charge)$0.07
Return $0.15
O&M
Admin Cost Centers $0.55
Finance Cost Center 0.09
Operations Cost Center 0.48
Supplies 0.05
Chemical Analysis 0.02
Tacoma Emergency Supply -
Tacoma Standby Contract Peak Capacity 0.03
Utilities 0.33
As all other (general)0.05
Transfer/Taxes 0.30
Subtotal O&M $1.91
Total Depreciation, Return, O&M, per CCF $2.13
Current 2023 2024 2025
Mo. Depreciation on Eligible Assets 1,045.55$ 579.29$ 579.29$ 579.29$
Tacoma Contract Peak Capacity (50% of eligible cost)886.15 886.15 886.15
8" Meter Replacement (Retail Published Rate)102.37 110.05 118.30 127.17
Total LMWD Mo. Standby Charge 1,147.92$ 1,575.49$ 1,583.74$ 1,592.61$
Estimated CPI Adjustment 2.50%2.50%
Usage Charge 2.07$ $2.13 $2.19 $2.24
Page 69 of 115
CITY OF AUBURN June 2023
Wholesale Rate Update FCS GROUP Memorandum
page 12
rates and the 2023 Tac oma wholesale rate published in the Tacoma Municipal Code, Title 12 Utilities
– 12.10.400 Rates Inside and Outside City Limits.
Exhibit 19 details the calculation of the updated wholesale purchase water surcharge . Applicable
costs include fixed costs that would remain regardless of the water source being used and include the
administrative and finance cost centers along with transfer/taxes. The Tacoma Emergency Supply
peaking rate and the Tacoma Ready to Serve char ge would replace the variable costs associated with
the City’s own supply source inclusive of the operations center, supplies, chemical analysis, utilities
and other. The current Tacoma published peaking rate is $2.569/CCF. In addition, as of the last
update, Tacoma has imposed a fixed Ready to Serve charge . The LMWD eligible portion (based on
peak capacity) of this cost is collected 50% from the standby fixed fee and 50% from the variable
charge or $0.03/CCF. The total cost applicable when Tacoma water i s used totals $3.76/CCF.
The difference between the total cost of $3.76 (when Tacoma water is being purchased) less the cost-
of-service rate of $2.13 becomes the pre -tax purchased water surcharge of $1.63/CCF. This rate
would be paid in addition to the reg ular volume charge. Additional City taxes would be assessed
based on the higher costs/revenue received making the final purchased water surcharge rate,
including taxes $1.82/CCF.
Exhibit 19 shows the costs that comprise the purchased water surcharge. The rates shown are for
2023. The Tacoma wholesale peaking rate may change again in 2024 per the published rates. I t is
recommended that the City monitor the published rate s and update the purchased water surcharge in
alignment with any changes. It should be noted that the surcharge has been reduced from the current
rate of $3.31/CCF. This reduction is due to the restructuring of the Tacoma Wholesale rate to reduce
the peak usage charge ($3.96 to $2.57/CCF) and add a Wholesale Ready to Serve C harge ($2,741.53)
assessed per million gallons a day (MGD) of contracted peak capacity .
Exhibit 19: Purchased Water Surcharge Calculation
2023 Rates
2023
Applicable Unit
Costs/CCF
Volume Charge
Depreciation (not recovered in standby charge)$0.07 $0.07
Return $0.15 $0.15
O&M
Admin Cost Centers $0.55 $0.55
Finance Cost Center 0.09 0.09
Operations Cost Center 0.48 -
Supplies 0.05 -
Chemical Analysis 0.02 -
Tacoma Emergency Supply - 2.57
Tacoma Standby Contract Peak Capacity 0.03 0.03
Utilities 0.33 -
As all other (general)0.05 -
Transfer/Taxes 0.30 0.30
Subtotal O&M $1.91 $3.54
Total Depreciation, Return, O&M, per CCF $2.13 $3.76
Total Recoverable Variable Costs $2.13
Calculated Total Costs w/ Tacoma Rate 3.76
Cost Difference $1.63
Plus Additional Taxes 0.19
Total Wholesale Purchased Water Surcharge /CCF $1.82
Page 70 of 115
CITY OF AUBURN June 2023
Wholesale Rate Update FCS GROUP Memorandum
page 13
Summary
The Wholesale rates are updated for Algona and LMWD based on the water cost of service study
completed in 2022. The rate projection for Algona includes a fixed charge per meter size based on
the retail published meter charge rates plus an updated volume charge of $2.3 9/CCF, an increase of
$0.0 6/CCF.
The rate for LMWD considers they are served as an interruptible customer. The stand-by charge has
been updated for the retail published meter charge rate , depreciation on current eligible asset values
and the Tacoma Ready to Serve charge . The rate is calculated at $1,575.49 per month. The volume
charge has been updated to $2.13 from a current rate of $2.07 when water is requested and available
based on 2023 budget operating costs . In addition, the wholesale purchased water surcharge intended
to cover costs when the City is required to purchase Tacoma Water to meet demands , has been
updated. The annual purchased water surcharge is calculated at $1.82 per CCF in addition to the
general volume charge. The rate is down from the current surcharge of $3.31 per CCF due to the
restructuring of rates by Tacoma that reduces the peak water consumption rate and adds a fixed ready
to serve charge per MGD.
Page 71 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5725 (Faber)
Date:
June 20, 2023
Department:
Parks/Art and Recreation
Attachments:
Res olution No. 5725
Sample Contract
Budget Impact:
Current Budget: $28,000
Proposed Revision:
$968,060
Revised Budget: $996,600
Administrativ e Recommendation:
City Council to approve Resolution No. 5725.
Background for Motion:
The proposed Resolution is to accept a grant from the Washington State Historical Society
Heritage Capital Projects for Phase 2 renovations at the Auburn Arts & Culture Center.
Background Summary:
Resolution 5659 from April of 2022 authorized the application for this grant. This action would
accept the grant from the Washington State Historical Society Heritage Capital Projects
program in the amount of $968,060 for Phase 2 renovations at the Auburn Arts & Culture
Center.
Rev iewed by Council Committees:
Councilmember:Jeyaraj Staff:Faber
Meeting Date:July 17, 2023 Item Number:RES.A
Page 72 of 115
--------------------------------
Resolution No. 5725
June 16, 2023
Page 1 of 2 Rev. 2019
RESOLUTION NO. 5725
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND THE WASHINGTON DEPARTMENT OF
COMMERCE TO ACCEPT AND EXPEND GRANT FUNDS
FOR CONTINUED RESTORATION AND PHASE 2
RESTORATION OF THE AUBURN ARTS AND CULTURE
CENTER
WHEREAS, restoration of the exterior of the historic post office will continue and
Phase 2 construction will begin by converting the basement into usable spaces for art
classes, performing art rehearsals, and supporting spaces such as restrooms and
storage; and
WHEREAS, the Washington State Historical Society has granted the City with a
Heritage Capital Grant in the amount of $968,060.00 to complete this work; and
WHEREAS, to receive the funds, the City must execute a grant agreement with
the Washington State Historical Society.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to execute an agreement between the City
and the Washington State Historical Society for grant funds in the amount of $968,060.00,
which agreement will be in substantial conformity with the agreement attached as Exhibit
A, and to expend such funds.
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
Page 73 of 115
--------------------------------
Resolution No. 5725
June 16, 2023
Page 2 of 2 Rev. 2019
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed:
CITY OF AUBURN
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
City Attorney
Page 74 of 115
Page 1 of 21
State of Washington
Washington State Histor ical Society
Contract #: Contract Number
Grantee: Organization Name
1. PARTIES TO THE CONTRACT
This state funded Contract for Heritage Capital Projects (Contract) is entered between
Organization Name, Organization Address (GRANTEE) and the Washington State Historical
Society, 1911 Pacific Avenue, Tacoma, Washington 98402 (AGENCY), and shall be binding
upon all agents and all persons acting by or through the parties.
2. PURPOSE OF CONTRACT
This Contract, including Attachments A through H (collectively referred to hereafter as
“Contract”), sets out the terms and conditions by which a grant is made for a Heritage
Capital project during the 2023-2025 biennium from funds appropriated by the Washington
State Legislature in Engrossed Substitute Senate Bill 5200 which was incorporated into the
Capital Budget signed into law by the governor on May 16, 2023. RCW 27.34.330 provides
statutory authorization for the funding program. The program is administered by the
Agency.
3. DESCRIPTION OF HERITAGE CAPITAL PROJECT
Funds awarded under this Contract shall be used by the GRANTEE solely for the “Project
Title,” located at Property Name, Property Address, as described in ATTACHMENT B
(PROJECT SCOPE OF WORK), and for the express purposes of the grant as described in
ATTACHMENT C (PROJECT PURPOSE).
4. CONSIDERATION
The parties agree that, in exchange for the grant money awarded pursuant to this Contract,
the State of Washington and the Agency shall receive in consideration the preservation and
interpretation of historical sites and artifacts that have the potential to provide lifelong
learning opportunities for the citizens of the state, as described in this Contract, including
Attachments [B and C].
5. AMOUNT OF GRANT
The Washington State Legislature appropriated Dollar Amount Appropriated. Of this
appropriation, the total funds available to the GRANTEE for reimbursement of eligible costs
shall be Dollar Amount Reimbursable. The AGENCY shall retain three percent (3.0%) of the
appropriation, which is Dollar Amount for HCP Admin as the cost of administering the grant
and this Contract.
6. COST SHARE
The total cost of the projects shall include only those costs that are eligible expenditures as
described in ATTACHMENT D (PROJECT BUDGET). GRANTEE agrees that the amount of state
funding shall not exceed thirty-three and thirty-three one hundredths percent (33.33%) of
the total cost of the project. The non-state portion of the total cost of the project shall be
the GRANTEE’s cost share of the total cost of the project. The amount of the GRANTEE’s cost
share shall be Dollar Amount of Minimum Required Match.
Page 75 of 115
Page 2 of 21
7. PERIOD OF PERFORMANCE
The period of performance under this Contract shall be from the date of the last signature of
the contracting parties to June 30, 2023. Without further appropriation from the legislature,
expenditures beyond this date shall not be reimbursed. The requirement set forth below in
Section 8 to maintain ownership or a lease on the subject property, and to use it for the
express purposes of the grant, shall remain in full force and effect for thirteen years
following the date of contract completion, as defined in Attachment A.
8. CAPITAL IMPROVEMENTS TO BE HELD BY GRANTEE
a. Capital improvements funded by the Heritage Capital Projects grant are to be used
for the express purpose of this grant. No funds appropriated for a Heritage Capital
Projects grant shall be used for capital improvements not included in the legislative
appropriation and specifically designated in this Contract with the AGENCY.
b. As required by RCW 27.34.330, capital improvements funded by this grant shall be
held by the GRANTEE for at least thirteen (13) years from the date of contract
completion; the facilities shall be used for the express purpose of the grant as set
forth in this Contract, including Attachments B and C; and, if mobile, used primarily
in Washington State. The GRANTEE agrees that it will maintain ownership or lease of
ALL property to be held, as described in ATTACHMENT G (PROPERY PARCEL
NUMBER(S) AND LEGAL DESCRIPTION(S)), for thirteen (13) years beyond the date of
contract completion. Failure to maintain ownership or a lease on the subject
property for thirteen years following the date of contract completion shall constitute
a breach of this Contract. Pursuant to the terms of this Contract and RCW 27.34.330,
if the Grantee is found to be in breach of this Contract, the Grantee shall repay to
the state general fund the principal amount of the grant plus interest calculated at
the rate of interest on state of Washington general obligation bonds issued most
closely to the date of authorization of the grant.
c. The AGENCY maintains right of entry for thirteen (13) years from the date of
contract completion to ensure continued compliance with this Contract. The
GRANTEE will be monitored for continued property control and project outcomes as
described in the contract statement of purpose. Monitoring tools appropriate to the
project purpose will be determined during the project closeout process and declared
in writing from the AGENCY to the GRANTEE. Monitoring tools may include, but are
not limited to, reporting of annual metrics as declared in the project closeout letter,
scheduled and unscheduled site visits, or requests for images for publication. During
the monitoring period, the GRANTEE may request mitigation of monitoring tools to
support enhancing the public benefit provided by the GRANTEE.
9. REAPPROPRIATION
The parties hereto agree and understand that any state funds not expended and billed by
end of the biennium, June 30, 2023, will lapse on that date unless reappropriated by the
Washington State Legislature. If funds are so reappropriated, the AGENCY’s obligation under
the terms of this Contract shall be contingent upon terms of such reappropriation. GRANTEE
may not rely to its detriment upon use of funds not properly billed or not appropriated. The
GRANTEE shall be allowed only two requests for reappropriation of the funds awarded in
this Contract. Approval of such requests is not guaranteed.
10. RIGHTS AND OBLIGATIONS
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All rights and obligations of the parties to this Contract are subject to this Contract, which
include the following attachments, and which are made a part of this Contract:
ATTACHMENT A (GENERAL PROVISIONS)
ATTACHMENT B (PROJECT SCOPE OF WORK)
ATTACHMENT C (PURPOSE OF PROJECT)
ATTACHMENT D (PROJECT BUDGET)
ATTACHMENT E (SOURCE OF AVAILABLE FUNDS)
ATTACHMENT F (CERTIFICATION OF AGREEMENT TO FOLLOW ALL LAWS)
ATTACHMENT G (PROPERTY PARCEL NUMBER(S) AND LEGAL DESCRIPTIONS)
ATTACHMENT H (LEASES, CONTRACTS, AND AGREEMENTS)
11. ENTIRE CONTRACT
This Contract, including all attachments, constitutes the entire agreement between Agency
and Grantee and supersedes all previous written or oral agreements or understandings
between the Agency and Grantee related to this Contract. This Contract may be amended as
set forth in the Contract Modifications in Attachment A.
12. CONTRACT REPRESENTATIVES
The GRANTEE’s representative shall be the contact person for all communications and
billings regarding the performance of this Contract. The GRANTEE’s representative shall be:
Primary Contact Name
Primary Contact Title/Position
Organization Name
Organization Address
Primary Contact Phone
Primary Contact Email
The AGENCY’s representative shall be the contact person for all communications and billings
regarding the performance of this Contract. The AGENCY’s representative shall be:
Jennifer (Jay) Baersten, Director of Heritage Outreach
Washington State Historical Society
1911 Pacific Avenue, Tacoma, Washington 98402
253-244-1683
jay.baersten@wshs.wa.gov
13. SIGNATURES
Jennifer Kilmer, Executive Director
Washington State Historical Society
Signatory Name
Signatory Title
Organization Name
Federal Tax ID#: Organization Tax ID
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Date Date
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CONTRACT #: Contract Number
ATTACHMENT A
GENERAL PROVISIONS
CONTENTS
A. HEADINGS AND DEFINITIONS ___________________________________________________ 6
1. Headings ________________________________________________________________ 6
2. Definitions _______________________________________________________________ 6
B. GENERAL CONTRACT TERMS ____________________________________________________ 7
1. Order of Precedence _______________________________________________________ 7
2. Contract Modifications _____________________________________________________ 7
3. No Waiver _______________________________________________________________ 7
C. PERFORMANCE AND GENERAL RESPONSIBILITIES ___________________________________ 8
1. Non assignability __________________________________________________________ 8
2. Independent Capacity of Grantee _____________________________________________ 8
3. Ownership of Project/ Capital Improvements ___________________________________ 8
4. Hold Harmless ____________________________________________________________ 8
5. Acknowledgement ________________________________________________________ 8
6. Ethics Compliance _________________________________________________________ 8
7. Public Disclosure/ Confidentiality _____________________________________________ 9
D. COMPLIANCE WITH LAWS, RECORDS, AND INSPECTIONS _____________________________ 9
1. Compliance with Applicable Law _____________________________________________ 9
2. Records, Reports, and Audits ________________________________________________ 9
3. Right of Entry ___________________________________________________________ 10
4. Evaluation and Monitoring _________________________________________________ 10
5. Hazardous Substances ____________________________________________________ 10
6. Governor’s Executive Order 21-02 ___________________________________________ 10
7. Prevailing Wage Law ______________________________________________________ 10
8. Industrial Insurance Coverage ______________________________________________ 11
9. Nondiscrimination Provision ________________________________________________ 11
E. FUNDING REIMBURSEMENT AND BUDGET ________________________________________ 11
1. Reimbursement__________________________________________________________ 11
2. Recapture of Funds _______________________________________________________ 11
3. Reduction in Funds _______________________________________________________ 12
F. TERMINATION AND DISPUTES __________________________________________________ 12
1. Dispute Resolution _______________________________________________________ 12
2. Termination or Suspension for Cause _________________________________________ 13
3. Termination for Convenience _______________________________________________ 13
4. Termination for Fraud or Misrepresentation ___________________________________ 13
5. Termination Procedures ___________________________________________________ 13
6. Governing Law and Venue _________________________________________________ 14
7. Severability _____________________________________________________________ 14
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A. HEADINGS AND DEFINITIONS
1. Headings
Headings used in this Contract are for reference purposes only and shall not be
considered a substantive part of this Contract.
2. Definitions
AGENCY- the Washington State Historical Society.
Authorized Representative- an elected or appointed officer of the corporation or agency,
or alternate designated in writing by the GRANTEE’s governing authority, who acts
officially on the GRANTEE’s behalf.
Authorized Signatory- an executive officer of the corporation or agency’s governing
authority designated to sign contracts on behalf of the GRANTEE.
Cash match- money from the grantee organization or from other sources, which can
include grants from foundations, nonstate governmental agencies, individuals,
corporations, and others.
Cost share- those costs, including cash and in-kind, that the grantee will incur from its
own resources or from other cooperating organizations to complete the project
described in the Contract.
Date of grant authorization- the date the Washington State Legislature initially
appropriated funds for the project.
Date of contract authorization- the last date of an authorized signature on the Contract
Form.
Date of contract completion- the date of the project closeout letter from the Agency
which initiates the thirteen (13) year monitoring period.
GRANTEE- the applicant that has been awarded a grant of funds and is bound by this
executed Contract, including any officers, employees, or agents lawfully representing
the GRANTEE.
Heritage organization- a group whose purpose is to collect, preserve, or interpret
history, heritage, and culture.
Heritage capital project- project that involves the physical plant of a heritage
organization, a historic landscape, archaeological site, historic ship, locomotive, airplane,
other transportation conveyance, or acquisition of a property for protection and
stabilization of heritage resources or by a heritage organization for purposes of new
construction.
In-kind contributions- contributions to a project that are not part of cash match. May
include materials and supplies, professional consultation, legal and accounting services
specific to the project, architectural design fees, and volunteer labor.
Local government agency- city or county agency, port district, or public development
authority.
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Nonprofit organization- organization incorporated under the nonprofit laws of the state
of Washington and holding a 501(c)(3) tax determination from the IRS.
Other entity- As authorized by RCW 27.34.330, an entity that meets all criteria for
Heritage capitol project funding and can be considered for a grant award at the
discretion of the Washington State Historical Society
Real property value- fair market value of real property when such property is acquired
solely for the purpose of a heritage capital project. Evidenced by a current fair market
appraisal performed by a qualified, professional real estate appraiser.
Total project costs- include, but are not limited to, the amount sought from the fund and
what the applicant will provide as cost share.
B. GENERAL CONTRACT TERMS
1. Order of Precedence
The items listed below are incorporated by reference herein. In the event of an
inconsistency in this Contract, the inconsistency shall be resolved by giving precedence
in the following order.
1. Applicable federal and Washington State statutes and regulations
2. State executive orders
3. Terms and conditions of this Contract
4. ATTACHMENT A (GENERAL PROVISIONS)
5. Other attachments or material incorporated by reference.
2. Contract Modifications
a) This Contract may be modified by mutual agreement of the parties. Such
modifications shall not be binding unless in writing and signed by both parties
prior to implementation of the modifications. Any oral understanding or
agreement not incorporated herein shall not be binding.
b) Budget modification by the GRANTEE of not more than ten (10) percent of any
line item or combination of line items from the Project Budget (Attachment B) is
excepted from subsection 2(a). Modifications that increase a line item must be
offset by reductions in other line items so there is no increase to the total
amount available to the GRANTEE in this grant.
c) The GRANTEE shall notify the AGENCY in writing prior to making any budget
modification or combination of budget modifications that would exceed ten (10)
percent of any line item. Budget modifications exceeding ten (10) percent of any
line item or combination of line items constitutes a Contract Modification and
must be approved by both parties in writing prior to implementation of the
modification.
3. No Waiver
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent
default or breach. Any waiver shall not be construed to be a modification of the terms of
this Contract unless stated to be such in writing signed by the authorized representatives
of the AGENCY and the GRANTEE.
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C. PERFORMANCE AND GENERAL RESPONSIBILITIES
1. Non assignability
Neither this Contract nor any claim arising under this Contract shall be transferred or
assigned by the GRANTEE without written permission from the AGENCY.
2. Independent Capacity of Grantee
The parties intend that an independent relationship will be created by this Contract. The
GRANTEE and its employees or agents performing under this Contract are not
employees or agents of the AGENCY. The GRANTEE and its employees or agents will not
hold themselves out as nor claim to be officers or employees of the AGENCY or of the
State of Washington by reason of this Contract and will not make any claim, demand, or
application to or for any right or privilege which would accrue to such employee under
law. Conduct and control of the work will solely be with the GRANTEE.
3. Ownership of Project/ Capital Improvements
The AGENCY makes no claim to any real property improved or constructed with funds
awarded under this Contract and does not assert and will not acquire any ownership
interest in or title to the capital facilities and/ or equipment constructed or purchased
with state funds under this Contract. This provision does not extend to claims that the
AGENCY may bring against the GRANTEE in recapturing funds expended in violation of
this Contract.
4. Hold Harmless
To the extent permitted by law, the GRANTEE shall defend, protect, and hold harmless
the State of Washington and the AGENCY, its employees, agents, officers, and assigns
from and against all claims, suits, or actions arising from the GRANTEE’s acts or
omissions and those of its employees, officers, and agents, including those which are
libelous or slanderous, which result in injury to persons or property, which violate a right
of confidentiality, or which constitute an infringement of any copyright, patent,
trademark, or tradename through use or reproduction of material of any kind. The
GRANTEE shall be required to indemnify, defend, and hold harmless the State only to
the extent the claim is caused in whole or in part by negligent acts or omissions of the
GRANTEE.
The GRANTEE waives its immunity under Title 51 RCW (Industrial Insurance) to the
extent required to indemnify, defend, and hold harmless AGENCY, the state of
Washington and agencies, officials, agents, or employees of the state.
5. Acknowledgement
The GRANTEE shall announce in its publicity materials, on a posted sign during the
project, and on a permanent marker that the State of Washington is a source and the
Washington State Historical Society the administrator of these funds unless such
requirement is modified or waived in writing by the AGENCY.
6. Ethics Compliance
The AGENCY may, by written notice to the GRANTEE, terminate this Contract if it is
found after due notice and examination by the AGENCY that there is a violation of the
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Code of Ethics for Municipal Officers (Chapter 42.23 RCW) or any similar statute
involving the GRANTEE in the procurement of, or the performance under, this Contract.
7. Public Disclosure/ Confidentiality
a) The GRANTEE acknowledges that the AGENCY is subject to the Public Records
Act (Chapter 42.56 RCW), and that this Contract shall be a public record as
defined. Any specific information that is claimed by the GRANTEE to be
confidential or proprietary must be clearly identified as such by the GRANTEE. If
a request is made to view the GRANTEE’s information marked as confidential,
the AGENCY will notify the GRANTEE of the request and the date that such
records will be released to the requestor unless the GRANTEE obtains a court
order enjoining that disclosure. If the GRANTEE fails to obtain the court order
enjoining disclosure, the AGENCY will release the requested information on the
date specified.
b) The GRANTEE shall not use or disclose any information concerning the AGENCY,
or information which may be classified as confidential for any purpose not
directly connected with the administration of this Contract except (1) with prior
written consent of the AGENCY, or (2) as may be required by law.
D. COMPLIANCE WITH LAWS, RECORDS, AND INSPECTIONS
1. Compliance with Applicable Law
a) The GRANTEE agrees to be aware of, and comply with, all applicable and current
federal, state, and local laws, regulations, and policies. The GRANTEE’s
confirmation of this requirement is contained in ATTACHMENT F
(CERTIFICATION OF AGREEMENT TO FOLLOW ALL LAWS). AGENCY is not
responsible for determining compliance.
b) In the event of the GRANTEE’s noncompliance or refusal to comply with any
applicable law or policy, the Contract may be suspended or terminated in whole
or in part, and the GRANTEE and the project may be declared ineligible for
further grant awards from the AGENCY.
c) The GRANTEE further agrees to indemnify and hold harmless the AGENCY from
all liability, damages, and costs of any nature including but not limited to costs of
suits and attorneys’ fees assessed against the AGENCY, as a result of the failure
of the GRANTEE to so comply.
2. Records, Reports, and Audits
a) The GRANTEE shall maintain books, records, documents, and other evidence of
accounting procedures and practices that sufficiently and properly reflect all
direct and indirect costs of any nature expended in the performance of this
Contract. These records shall be subject at all reasonable times to inspection,
review, or audit by personnel duly authorized by the AGENCY, the Office of the
State Auditor, and federal officials so authorized by law, rule, regulation, or
Contract. The GRANTEE will retain all books, records, documents, and other
materials relevant to this Contract for six years after full termination or
expiration of this Contract, which includes the thirteen (13) year monitoring
period that begins on the date of the closeout letter at contract completion, and
make them available for inspection by persons authorized under this provision.
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If any litigation, claim, or audit is started before the expiration of the six (6) year
period, the records shall be retained until all litigation, claims, or audit findings
involving the records have been resolved.
b) The GRANTEE shall comply with all auditing requirements, including audit
requirements for the expenditure of more than $100,000 or more in total state
funds in a fiscal year, if applicable.
3. Right of Entry
The GRANTEE shall provide right of access of its facilities to the AGENCY or to any of its
officers, or to any other authorized agent or official of the state of Washington or the
federal government at all reasonable times, in order to monitor and evaluate
performance, compliance, and/ or quality assurance under this Contract.
4. Evaluation and Monitoring
a) The GRANTEE shall cooperate with and fully participate in any monitoring or
evaluation activities conducted by the AGENCY that are relevant to compliance
with this Contract, including providing initial and updated project plans for
AGENCY review and approval and facilitating record production and periodic site
inspections.
b) The GRANTEE shall provide the AGENCY with digital images and narratives that
depict the progress made on the project. Such images will be used by the
AGENCY to support reimbursement requests and to inform the public about the
grant program on the web and elsewhere. Images and narratives shall be
provided with each request for reimbursement.
5. Hazardous Substances
The GRANTEE will defend, protect, and hold harmless the AGENCY, and any and all of its
employees and/ or agents, from and against any and all liability, cost (including but not
limited to all costs of defense and attorney’s fees), and any and all loss of any nature
from any and all claims or suits resulting from the presence of, or release or threatened
release, of hazardous substances as defined in RCW 70.105D.020, on the property
covered by the Contract.
6. Governor’s Executive Order 21-02
The GRANTEE shall comply with Governor’s Executive Order 21-02. In the event that
historical or cultural artifacts are discovered at the project site during construction, the
GRANTEE shall immediately stop construction and notify the local historical preservation
officer and the state historical preservation officer at the Washington State Department
of Archaeology and Historic Preservation.
7. Prevailing Wage Law
The project funded under this Contract may be subject to state Prevailing Wage law
(RCW 39.12). The GRANTEE is advised to consult with the Industrial Statistician at the
Washington State Department of Labor and Industries to determine whether prevailing
wage must be paid. The AGENCY is not responsible for determining whether prevailing
wage applies to this project or for any prevailing wage payments that may be required
by law.
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8. Industrial Insurance Coverage
The GRANTEE shall comply with all applicable provisions of Title 51 RCW (Industrial
Insurance).
9. Nondiscrimination Provision
a) During the performance of this Contract, the GRANTEE shall abide by all
applicable federal and state nondiscrimination laws and regulations, including
but not limited to Washington’s Law Against Discrimination (RCW 49.60) and the
Americans with Disabilities Act (42 U.S.C. 12101 et. seq.).
b) In the event of the GRANTEE’s noncompliance or refusal to comply with any
nondiscrimination law, regulation, or policy, this Contract may be suspended or
terminated in whole or in part, and the GRANTEE may be declared ineligible for
further Contracts with the AGENCY. The GRANTEE shall, however, be given a
reasonable time in which to remedy in accordance with the “Dispute
Resolution” procedure set forth in Section 25 of this Contract Attachment.
E. FUNDING REIMBURSEMENT AND BUDGET
1. Reimbursement
a) Payment to the GRANTEE shall be made on a reimbursement basis only, for
eligible costs incurred, using forms provided by the AGENCY. Reimbursement
shall be allowed for (1) actual costs incurred and paid. No advance payments
shall be made to the GRANTEE. Purchases of goods will be reimbursed upon
receipt, and services will be reimbursed upon completion of work.
b) Each request for reimbursement shall include a state voucher form and digital
images and a narrative report describing the work completed and the status of
the project. The reimbursement request shall not include any costs already
reimbursed by or charged against any other grant or other source. The voucher
must be certified by an official of the GRANTEE with the authority bind the
GRANTEE.
c) After receiving and approving the voucher and accompanying information, the
AGENCY shall promptly remit a warrant to the GRANTEE. The obligation of the
AGENCY to pay any amount(s) under this Contract is expressly conditioned upon
compliance with the terms of this Contract by the GRANTEE.
d) The expenditure of state funds shall not exceed the intended state share of the
total cost of the project at any time, and shall be consistent with the Legislative
appropriation.
e) The final request for reimbursement under this Contract shall be submitted by
the GRANTEE to the AGENCY within fifteen (15) days following the completion of
the work or other termination of the Contract and be accompanied by a final
narrative report and digital images of the completed project.
2. Recapture of Funds
In the event that the GRANTEE fails to expend state funds in accordance with state law
and/ or the provisions of this Contract, the AGENCY reserves the right to recapture state
funds in an amount equivalent to the extent of noncompliance. Repayment by the
GRANTEE of state funds under this recapture provision shall occur within thirty (30) days
of demand. In the event that the AGENCY is required to institute proceedings to enforce
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this recapture provision, the AGENCY shall be entitled to its cost thereof, including
reasonable attorneys’ fees.
3. Reduction in Funds
In the event state funds appropriated for the work contemplated under this Contract are
withdrawn, reduced, or limited in any way by the Governor or the Washington State
Legislature during the Contract period, the AGENCY may suspend or terminate the
Contract under the Termination for Convenience clause without advance notice, subject
to renegotiation at the AGENCY’s discretion, under those new funding limitations and
conditions.
F. TERMINATION AND DISPUTES
1. Dispute Resolution
a) The parties shall make every effort to resolve disputes arising out of or relating
to this Contract through negotiation.
b) Except as otherwise provided in this Contract, when a dispute arises between
the parties and it cannot be resolved by direct negotiation, either party may
request a dispute hearing according to the process set out in this Section. Either
party’s request for dispute hearing must be in writing and clearly state:
1. The disputed issue(s);
2. The relative positions of the parties;
3. The GRANTEE’s name, address, and project title.
c) In order for this Section to apply to the resolution of any specific dispute or
disputes, the other party must agree in writing that the procedure under this
Section shall be used to resolve those specific issues. The dispute shall be heard
by a panel of three persons consisting of one person selected by the GRANTEE,
one person selected by the AGENCY, and a third person chosen by the two
persons initially appointed.
d) Any hearing under this Section shall be informal, with the specific processes to
be determined by the dispute panel according to the nature and complexity of
the issues involved. The process may be solely based upon written material if
the parties so agree. The dispute panel shall be governed by the provisions of
this Contract in deciding the dispute(s).
e) The parties shall be bound by the decision of the dispute panel, unless the
remedy directed by that panel is outside the legal authority of either or both
parties to perform as necessary, or is otherwise unlawful.
f) Request for a dispute hearing under this Section by either party shall be
delivered or mailed to the other party. The request shall be delivered or mailed
within thirty (30) days of the date the requesting party has received written
notice of the action or position of the other party that it wishes to dispute. The
written agreement to use the process under this Section for resolution of those
issues shall be delivered or mailed by the receiving party to the requesting party
within thirty (30) days of receipt by the receiving party of the request.
g) All costs associated with implementation of this process shall be shared equally
by the parties.
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2. Termination or Suspension for Cause
a) In the event the AGENCY determines the GRANTEE has failed to comply with the
conditions of this Contract the AGENCY has the right to suspend or terminate
the Contract. Before suspending or terminating the Contract, the AGENCY shall
notify the GRANTEE in writing of the need to take corrective action. If corrective
action is not completed within 30 days of receiving notice, the Contract may be
terminated or suspended.
b) In the event of termination or suspension for cause, the AGENCY may require
the GRANTEE to repay all or any portion of the state funds paid to the GRANTEE
prior to termination.
c) The AGENCY may enforce this Contract by the remedy of specific performance,
which includes, but is not limited to, completion of the project as described in
this Contract. However, the remedy of specific performance shall not be the sole
or exclusive remedy available to the AGENCY. No remedy available to the
AGENCY shall be deemed exclusive. The AGENCY may elect to exercise any
combination, or all of the remedies available to it under this Contract, or under
any provision of law, common law, or equity.
3. Termination for Convenience
a) Notwithstanding any provisions of this Contract, either party may terminate this
Contract by providing the other party with written notice of such termination,
specifying the effective date thereof, at least thirty (30) days prior to such date.
b) In the event this Contract is terminated, the GRANTEE shall be reimbursed for
eligible expenses incurred prior to the effective date of such termination and not
otherwise paid for by the AGENCY, as the AGENCY reasonably determines.
4. Termination for Fraud or Misrepresentation
In the event the GRANTEE commits fraud or makes any misrepresentation in connection
with the grant application or during the performance of this Contract, the AGENCY
reserves the right to terminate or amend this Contract accordingly, including the right to
recapture all funds disbursed to the GRANTEE under the grant.
5. Termination Procedures
a) After receipt of a notice of termination, except as otherwise directed by the
AGENCY, the GRANTEE shall:
i. Stop work under the Contract on the date, and to the extent specified,
in the notice;
ii. Place no further orders or sub-grants for materials, services, or facilities
related to the Contract;
iii. Preserve and transfer any materials, Contract deliverables and/ or
AGENCY property in the GRANTEE’s possession as directed by the
AGENCY.
b) Upon termination of the Contract, the AGENCY may pay the GRANTEE for any
service provided by the GRANTEE under the Contract prior to the date of
termination, unless the AGENCY reasonably determines in its sole discretion that
the amount due is necessary to protect the AGENCY against potential loss or
liability resulting from the termination. The AGENCY shall pay any withheld
amount due up to the date of termination to the GRANTEE if the AGENCY later
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determines that a loss or liability will not occur. GRANTEE shall not be paid for
any work done after the termination date.
c) The rights and remedies of the AGENCY under this Section are in addition to any
other rights and remedies provided under this Contract or otherwise provided
under law.
6. Governing Law and Venue
This Contract shall be construed and enforced in accordance with, and the validity and
performance hereof shall be governed by, the laws of the state of Washington. Venue of
any suit between the parties arising out of this Contract shall be the Superior Court of
Thurston County, Washington. The GRANTEE, by execution of this Contract
acknowledges the jurisdiction of the courts of the State of Washington.
7. Severability
If any provision of this Contract or any provision of any document incorporated by
reference shall be held invalid, such invalidity shall not affect the other provisions of the
Contract which can be given effect without the invalid provision, if such remainder
conforms to the requirements of applicable law and the fundamental purpose of this
Contract, and to this end the provisions of this Contract are declared to be severable.
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CONTRACT #: Contract Number
ATTACHMENT B
PROJECT SCOPE OF WORK
PROJECT SCOPE OF WORK NARRATIVE
Narrative Summary/Description of Scope of Work
PROJECT SCOPE OF WORK LIST
Element of Work Description
Element of Work #1 Element Description #1
Element of Work #2 Element Description #2
Element of Work #3 Element Description #3
Etc.
CERTIFICATION
The GRANTEE, by its signature, certifies that the Project Scope of Work set forth above has been
reviewed and approved by the GRANTEE’s governing body or board of directors, as applicable, as of
the date written below. The GRANTEE shall make all plans and documents funded in whole or in part
by this contract available to the AGENCY upon reasonable request.
Signatory Name
Signatory Title
Organization Name
Date
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CONTRACT #: Contract Number
ATTACHMENT C
PROJECT PURPOSE
PROJECT PURPOSE
Narrative Description of Project Purpose and History Standards
CERTIFICATION
The GRANTEE, by its signature, certifies that the express purpose of the grant as described in Project
Purpose set forth above has been reviewed and approved by the GRANTEE’s governing body or
board of directors, as applicable, as of the date written below.
Signatory Name
Signatory Title
Organization Name
Date
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CONTRACT #: Contract Number
ATTACHMENT D
PROJECT BUDGET
Cost Category
Grantee Cost
Share Cash
Match
Grantee Cost
Share In-Kind HCP Grant Funds
Construction and Rehabilitation $0.00 $0.00 $0.00
Design and Pre-Construction $0.00 $0.00 $0.00
Property Acquisition $0.00 $0.00 $0.00
Cost Share Subtotal $ 0.00 $ 0.00
Reimbursable Amount Subtotal $ 0.00
HCP Admin $0.00
Total Project Cost $ 0.00
Percentages 0% 0% 0%
CERTIFICATION
The GRANTEE, by its signature, certifies that the Project Budget set forth above has been reviewed
and approved by the GRANTEE’s governing body or board of directors, as applicable, as of the date
written below, and that the total GRANTEE cost share required for the project shall be received and
expended by June 30, 2023.
Signatory Name
Signatory Title
Organization Name
Date
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CONTRACT #: Contract Number
ATTACHMENT E
SOURCE OF AVAILABLE FUNDS
Source Type of Funds Year Amount
Source of Funds #1 Type of Funds Year $0.00
Source of Funds #2 Type of Funds Year $0.00
Source of Funds #3 Type of Funds Year $0.00
Etc.
Type of Funds Amount
Available Cash Cost Share $0.00
Available In-Kind Cost Share $0.00
Subtotal of all Non-State Funding $0.00
Grant Funds (Legislative Appropriation) Dollar Amount Appropriated
Total Project Funds Available $0.00
CERTIFICATION
The GRANTEE certifies the Source of Available Funds have been reviewed and approved by the
GRANTEE’s governing body or board of directors as of the date of last contract signature.
By so doing, the GRANTEE certifies that 100% of these funds are in hand by the execution date of
this Contract. All match funds are committed in writing from respective sources and are available,
and will remain committed and available solely and specifically for carrying out the project as
described in this Contract. Cash match and in-kind match funds are regarded as funds restricted for
use solely for the contract project purposes and are committed as such in the GRANTEE’s
accounting.
The GRANTEE shall maintain records sufficient to evidence that it has expended or has access to the
committed funds, and shall make such records available for the AGENCY’s review upon request.
Signatory Name
Signatory Title
Organization Name
Date
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CONTRACT #: Contract Number
ATTACHMENT F
CERTIFICATION OF AGREEMENT TO FOLLOW ALL LAWS
CERTIFICATION
The GRANTEE, by its contract signature, certifies that it shall be aware of and comply with all
applicable and current federal, state, and local laws, regulations, policies, as now or hereinafter
amended including, but not limited to those related to:
• Governor’s Executive Order 21-02 (regarding prior preservation review and ongoing
consultation by the state and concerned tribes for any capital projects or land acquisition
projects for the purpose of capital construction)
• Prevailing Wage Law - RCW 39.12
• Hazardous Substances - RCW 70.105D
• Industrial Insurance - RCW 51
• Washington Law Against Discrimination - RCW 49.60
• Americans with Disabilities Act - 42.U.S.C. 12101 et. esq.
• High Performance Public Buildings (LEED) - RCW 39.35D
• Greenhouse Gas Emissions - RCW 70.235
Signatory Name
Signatory Title
Organization Name
Date
Page 93 of 115
Page 20 of 21
CONTRACT #: Contract Number
ATTACHMENT G
PROPERTY PARCEL NUMBER(S) AND LEGAL DESCRIPTION(S)
For all projects:
Name: Property Name
Permanent Address: Property Address
Historic Designation (if applicable): Property Historic Designation Status
Washington State Legislative District #: Property Legislative District
GPS Coordinates: Property Latitude, Property Longitude
Parcel #: Property Parcel Number
Legal Description: Property Legal Description
Other information (adapt as needed):
Legal Owner: Property Legal Owner
Year Built: Property Year Built
Home Port:
U.S. Registry #:
Vessel Service:
CERTIFICATION
The GRANTEE, by its signature, certifies that the information set forth above, including property
parcel number(s) and legal description(s), have been reviewed and approved by the GRANTEE’s
governing body or board of directors, as applicable, as of the date of last contract signature.
Signatory Name
Signatory Title
Organization Name
Date
Page 94 of 115
Page 21 of 21
CONTRACT #: Contract Number
ATTACHMENT H
LEASES, CONTRACTS, AND AGREEMENTS
Document Title Parties Date of
Execution
Date of
Expiration Recorded In
Easement Parties Date Date Location
Lease Parties Date Date Location
MOA Parties Date Date Location
Etc.
CERTIFICATION
The GRANTEE, by its signature, certifies that the leases, contracts and agreements as described in
the grant application and defined above have been reviewed and approved by the GRANTEE’s
governing body or board of directors, as applicable, as of the date written below.
The GRANTEE also certifies that it has read and understands its obligation to hold the property for 13
years from the date of contract completion and to use the property for the express purposes of the
grant as set forth in this Contract. The Grantee further certifies that it shall provide the AGENCY with
notice of any and all modifications or additions to all leases, contracts and agreements made during
the Contract Period of Performance or during the thirteen years following GRANTEE’s completion of
the project.
Signatory Name
Signatory Title
Organization Name
Date
Page 95 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5726 (Legal)
Date:
July 12, 2023
Department:
Legal
Attachments:
Res olution No. 5726
Exhibit A
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council to approve Resolution No. 5726.
Background for Motion:
The telecommunication tower lease has been providing revenue for the Parks Capital Fund
since 2006. Executing this amendment will not only increase the annual revenue the Parks
Capital Fund receives from this lease but will also secure the revenues for up to an additional
twenty years.
Background Summary:
This telecommunications tower lease has existed at Auburn Game Farm Park since 2006. An
extended term of the lease is set to expire in 2026. The lease currently generates roughly
$61,000 in revenue annually.
This 1st Amendment would add up to an additional twenty (20) years to the lease. In addition
to the extended term, the City would receive a one-time payment of $15,000 due upon
execution of the amendment, plus 15% of the revenues (“Revenue Share”) the tenant is able
to generate from operating the tower, paid annually over the remaining life of the lease.
Between June 2022 and May 2023, the Revenue Share would have equaled an additional
$20,000 in rent.
All revenues generated from this lease will continue to be placed in the Parks Capital Fund.
Rev iewed by Council Committees:
Councilmember:Baldwin Staff:Legal
Meeting Date:July 17, 2023 Item Number:RES.B
Page 96 of 115
--------------------------------
Resolution No. 5726
April 4, 2023
Page 1 of 2 Rev. 2019
RESOLUTION NO. 5726
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE THE FIRST AMENDMENT TO THE SITE
AGREEMENT BETWEEN THE CITY OF AUBURN AND SBA
2012 TC ASSETS LLC RELATED TO LEASING GAME
FARM PARK PROPERTY FOR A TELECOMMUNICATIONS
TOWER
WHEREAS, in 2006 the City of Auburn entered into a lease agreement with Sprint
for the locating of an antenna tower in Game Farm Park; and
WHEREAS, Sprint later assigned the lease to SBA 2012 TC Assets, a Florida
company, who continued as the lessee through the initial term of the lease; and
WHEREAS, an extended term of the lease agreement will expire in 2026 and the
City and SBA desire at this time to renew and extend the agreement and revise its various
terms and conditions.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor shall execute the First Amendment to the Site Agreement
between the City of Auburn and SBA 2012 TC Assets, which amendment shall be in
substantial conformity with the agreement attached as Exhibit A.
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
Page 97 of 115
--------------------------------
Resolution No. 5726
April 4, 2023
Page 2 of 2 Rev. 2019
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed:
CITY OF AUBURN
____________________________
NANCY BACKUS, MAYOR
ATTEST:
______________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
______________________________
City Attorney
Page 98 of 115
Page 99 of 115
Page 100 of 115
Page 101 of 115
Page 102 of 115
Page 103 of 115
Page 104 of 115
Page 105 of 115
Page 106 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5727 (Faber)
Date:
July 7, 2023
Department:
Parks/Art and Recreation
Attachments:
Res olution No. 5727
Budget Impact:
Current Budget: $58,487
Proposed Revision:
$50,000
Revised Budget: $108,487
Administrativ e Recommendation:
City Council to approve Resolution No. 5727.
Background for Motion:
The proposed Resolution is to accept a grant from the NRPA for pathway improvements at
Auburndale Park.
Background Summary:
The $50,000 that NRPA has granted the City will be for removing the existing and dilapidated
asphalt pathways (damage from tree roots) at Auburndale Park and replaced with new ADA-
compliant compacted gravel pathways.
Rev iewed by Council Committees:
Councilmember:Jeyaraj Staff:Faber
Meeting Date:July 17, 2023 Item Number:RES.C
Page 107 of 115
--------------------------------
Resolution No. 5727
July 6, 2023
Page 1 of 2 Rev. 2019
RESOLUTION NO. 5727
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND THE NATIONAL RECREATION AND PARK
ASSOCIATION TO ACCEPT AND EXPEND GRANT FUNDS
FOR IMPROVEMENTS TO THE PAVED PATHWAY SYSTEM
AT AUBURNDALE PARK
WHEREAS, the National Recreation and Parks Association (“NRPA”), has
collaborated with the Bobcat Company to provide for local park and recreation agencies
to enhance community and environmental resilience, with a focus on park improvement
and restoration; and
WHEREAS, the NRPA has awarded the City with a grant in the amount of
$50,000.00 to help remove the existing asphalt pathways within the forested area of
Auburndale Park and replace with new ADA-accessible gravel paths; and
WHEREAS, to receive the funds, the City must execute a grant agreement with
the NRPA.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to execute an agreement between the City
and the NRPA for grant funds in the amount of $50,000.00, which agreement will be in
substantial conformity with the agreement attached as Exhibit A, and to expend such
funds.
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
Page 108 of 115
--------------------------------
Resolution No. 5727
July 6, 2023
Page 2 of 2 Rev. 2019
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed:
CITY OF AUBURN
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
City Attorney
Page 109 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5728 (Gaub)
Date:
July 10, 2023
Department:
Public Works
Attachments:
Res olution No. 5728
Applicant Certification
Vicinity Map
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council to approve Resolution No. 5728.
Background for Motion:
This Resolution would authorize the potential use a Public Works Trust Fund Loan for $3
million to finance the construction of the Auburn Way South Improvements Hemlock Street
SE to Poplar Street SE project.
Background Summary:
Resolution No. 5728 authorizes the certification of the application for, and the acceptance of,
a Public Works Trust Fund Loan for $3 million from the Washington State Public Works
Board to finance the construction of the Auburn Way South transportation improvements from
Hemlock Street SE to Poplar Street SE, project number CP1622.
Should the City receive this loan, the $3 million traffic impact fees budgeted to fund this
project would be reallocated to other projects to improve system capacity in other locations.
The City’s Finance Director reviewed and supported the application. The loan would be
repaid over 20 years with Traffic Impact Fees.
This project will widen the roadway between Hemlock Street SE and Poplar Street SE to
create a five-lane cross section with two general purpose travel lanes in each direction, and a
two-way center left-turn lane. Curb and gutter, 10-foot sidewalks, illumination, transit stop
improvements including the addition of an enhanced crosswalk with RRFB and a median
refuge island, storm water improvements, and access management (where feasible) with
accommodation for U-turns are proposed. This project is an extension of the recently
completed improvements currently terminating at the Hemlock Street SE intersection. In
addition, this project completes the widening of Auburn Way South on either side of the
recently completed roundabout at Chinook Elementary.
Rev iewed by Council Committees:
Councilmember:Brown Staff:Gaub
Page 110 of 115
Meeting Date:July 17, 2023 Item Number:RES.D
Page 111 of 115
-----------------------------
Resolution No. 5728
July 17, 2023
Page 1
RESOLUTION NO. 5728
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AUTHORIZING THE
MAYOR TO EXECUTE AND ADMINISTER
WASHINGTON STATE PUBLIC WORKS TRUST FUND
LOAN DOCUMENTS TO FINANCE ROADWAY
IMPROVEMENTS ON AUBURN WAY SOUTH FROM
HEMLOCK STREET SE TO POPLAR STREET SE
(PROJECT CP1622)
WHEREAS, the City’s Transportation Improvement Program (TIP) includes Project
CP1622, which is a project to construct roadway improvements on Auburn Way South
from Hemlock Street SE to Poplar Street SE (Project); and
WHEREAS, to finance the Project, the City has applied for a $3,000,000
competitive loan from the Washington State Public Works Board, to be repaid over 20
years with Traffic Impact Fees. The City anticipates that the Board will approve the City’s
loan application; and
WHEREAS, it is in the best interest of the City to use Public Works Board loan
proceeds to finance the construction of the Project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor is authorized to certify the City’s Public Works Trust Fund
Loan application.
Section 2. The Mayor is authorized to execute and administer a loan agreement
between the City and the Washington State Public Works Board for a total of $3,000,000
or such other loan amounts authorized by the Washington State Public Works Board.
Page 112 of 115
-----------------------------
Resolution No. 5728
July 17, 2023
Page 2
Section 3. The Mayor is authorized to negotiate, enter, and administer
agreements to spend the loan funds for the Project, and to implement other administrative
procedures necessary to carry out the directives of this legislation.
Section 4. This Resolution shall take effect and be in full force upon passage and
signatures.
Dated and Signed this _____ day of _________, 20 23.
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST:
______________________
Shawn Campbell, City Clerk
APPROVED AS TO FORM:
_____________________
City Attorney
Page 113 of 115
Attachment - Applicant Certification
WHEREAS, City of Auburn is applying to the Washington State Public Works Board for a low-interest loan for an eligible project; and
WHEREAS, RCW 43.155.070 requires that applicants planning under RCW 36.70A.040 must have adopted comprehensive plans in
conformance with the requirements of chapter 36.70A RCW, and must have adopted development regulations in conformance with
requirements of chapter 36.70A RCW; and
WHEREAS, RCW 70A.205.055 requires a comprehensive Solid Waste Management Plan to be adopted by the city or county; and
WHEREAS, RCW 70.235.070 requires Greenhouse Gas Emission Reduction requirement; and
WHEREAS, RCW 43.155.070(8) requires that solid waste or recycling facility is consistent with and necessary to implement the comprehensive
solid waste management plan adopted by the city or county under chapter 70A.205.055 RCW.
WHEREAS, the applicant certifies that it has a currently adopted plan for each and every one of the systems it owns and operates and that
these plans fully conform to the specifics within this application; and
WHEREAS, RCW 43.155.070 requires that county and city applicants must have adopted the local optional one-quarter of one percent Real
Estate Excise Tax, as described in chapter 82.46 RCW; and
WHEREAS, the local government must be using all local revenue sources which are reasonably available for funding public works, taking into
consideration local employment and economic factors; and
WHEREAS, the applicant states that their Capital Facility Plan is consistent with the Comprehensive Land Use Plan of the jurisdiction in which
they provide service; and
WHEREAS, the local governing body has approved submission of this application to the Public Works Board; and
WHEREAS, the applicant certifies that, there is currently no litigation in existence seeking to enjoin the commencement or completion of the
above-described public facilities project or to enjoin the applicant from repaying the loan extended by the Public Works Board with respect to
such project. The applicant is not a party to litigation, which will materially affect its ability to repay such loan on the terms contained in the
loan agreement.
WHEREAS, the applicant recognizes and acknowledges that the information in the application forms is the only information, which will be
considered in the evaluation and/or rating process. Incomplete responses will result in a reduced chance of funding. In order to ensure
fairness to all, the Public Works Board does not accept any additional written materials or permit applicants to make presentations before the
Board; and
WHEREAS, it is necessary that certain conditions be met as part of the application process; and
WHEREAS, RCW 43.155.060(3) requires that the project will be advertised for competitive bids and administered according to standard local
procedure; and
WHEREAS, the loan will not exceed the maximum amount allowed by the Public Works Board of eligible costs incurred for the project; and
WHEREAS, any loan arising from this application constitutes a debt to be repaid, and Jamie Thomas/ Director of Finance has reviewed and
concluded it has the necessary capacity to repay such a loan; and
WHEREAS, the information provided in this application is true and correct to the best of the government’s belief and knowledge and it is
understood that the state may verify information, and that untruthful or misleading information may be cause for rejection of this application
or termination of any subsequent loan agreement(s); and
NOW THEREFORE, City of Auburn certifies that it meets these requirements, and further that it intends to enter into a loan agreement with the
Public Works Board, provided that the terms and conditions are satisfactory to both parties.
Signed:
Name:
Title:
Date:
Page 114 of 115
666.7
NAD_1983_StatePlane_Washington_North_FIPS_4601_Feet
Feet666.7333.30
1:4,000
Auburn Way S (SR-164) - Hemlock to Poplar
1in =333 ft
6/5/2019Printed Date:
Map Created by City of Auburn eGIS
Imagery Date: May 2015
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Auburn Way South (SR164)
A
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n
W
a
y
S
o
u
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(
S
R
1
6
4
)
Project Limits
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