HomeMy WebLinkAbout2023, Amendment No. 1 to Agreement WQSWCAP-2123-ACDPWD-00225, 2021-2023 Biennial Stormwater Capacity GrantAMENDMENT NO. 1
TO AGREEMENT NO. WQSWCAP-2123-ACDPWD-00225
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
City of Auburn
PURPOSE: To amend the above-referenced agreement (AGREEMENT) between the state of Washington Department of
Ecology (ECOLOGY) and City of Auburn (RECIPIENT) for the 2021-2023 Biennial Stormwater Capacity Grants
(PROJECT).
The purpose of this amendment is to increase the grant funding by an additional $25,000. The grant end date will also be
extended from the original end date of 3/31/23 to 6/30/23 to allow more time for the additional funding to be utilized.
IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows:
Total Cost:
Original: 50,000.00 Amended: 75,000.00
Total Eligible Cost:
Original: 50,000.00 Amended: 75,000.00
Expiration Date:
Original: 03/31/2023 Amended: 06/30/2023
CHANGES TO THE BUDGET
Funding Distribution EG220278
Funding Title:2021-23 capacity grant
Title:Model Toxics Control Operating Account (MTCOA)
Type:State
100%
MTCA
Funding Source %:
Description:
FDFund:
Funding Effective Date:
Funding Source:
Funding Expiration Date:07/01/2021 06/30/2023
Funding Type:Grant
Template Version 10/30/2015
DocuSign Envelope ID: EE7C5536-91CE-4215-9BC0-EF0545FF587D
Page 2 of 6State of Washington Department of Ecology
City of Auburn
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-ACDPWD-00225
Approved Indirect Costs Rate:
Recipient Match %:
InKind Interlocal Allowed:
InKind Other Allowed:
Is this Funding Distribution used to match a federal grant?
Approved State Indirect: 30%
0%
No
No
No
2021-23 capacity grant Task Total
Project Administration/Management $3,000.00
Permit Implementation $72,000.00
Total: 75,000.00$
CHANGES TO SCOPE OF WORK
Task Number:1 Task Cost: $3,000.00
Task Title:Project Administration/Management
Task Description:
A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements .
Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for reimbursement and
corresponding backup documentation; progress reports; and a recipient closeout report (including photos).
B. The RECIPIENT shall maintain documentation demonstrating compliance with applicable procurement , contracting, and
interlocal agreement requirements; application for, receipt of, and compliance with all required permits, licenses, easements, or
property rights necessary for the project; and submittal of required performance items.
C. The RECIPIENT shall manage the project. Efforts include, but are not limited to: conducting, coordinating, and scheduling
project activities and assuring quality control. Every effort will be made to maintain effective communication with the
RECIPIENT's designees; ECOLOGY; all affected local, state, or federal jurisdictions; and any interested individuals or
groups. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement .
Task Goal Statement:
Properly managed and fully documented project that meets ECOLOGY’s grant and loan administrative requirements .
Task Expected Outcome:
* Timely and complete submittal of requests for reimbursement , quarterly progress reports, Recipient Closeout Report, and
two-page Outcome Summary Report. <br>
* Properly maintained project documentation.
Template Version 10/30/2015
DocuSign Envelope ID: EE7C5536-91CE-4215-9BC0-EF0545FF587D
Page 3 of 6State of Washington Department of Ecology
City of Auburn
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-ACDPWD-00225
Deliverables
Due DateDescriptionNumber
1.1 Progress Reports that include descriptions of work accomplished,
project challenges, and changes in the project schedule. Submitted at
least quarterly in EAGL.
1.2 Recipient Closeout Report (EAGL Form).
1.3 Two-page draft and Final Outcome Summary Reports.
CHANGES TO SCOPE OF WORK
Task Number:2 Task Cost: $72,000.00
Task Title:Permit Implementation
Task Description:
Conduct work related to implementation of municipal stormwater National Pollutant Discharge Elimination System (NPDES)
permit requirements. If the RECIPIENT is out of compliance with the municipal stormwater National Pollutant Discharge
Elimination System (NPDES) permit, the RECIPIENT will ensure funds are used to attain compliance where applicable . The
following is a list of elements RECIPIENT’s project may include.
1) Public education and outreach activities, including stewardship activities.
2) Public involvement and participation activities.
3) Illicit discharge detection and elimination (IDDE) program activities, including:
a) Mapping of municipal separate storm sewer systems (MS4s).
b) Staff training.
c) Activities to identify and remove illicit stormwater discharges .
d) Field screening procedures.
e) Complaint hotline database or tracking system improvements.
4) Activities to support programs to control runoff from new development , redevelopment, and construction sites, including:
a) Development of an ordinance and associated technical manual or update of applicable codes.
b) Inspections before, during, and upon completion of construction, or for post-construction long-term maintenance.
c) Training for plan review or inspection staff.
d) Participation in applicable watershed planning effort .
5) Pollution prevention, good housekeeping, and operation and maintenance program activities, such as:
a) Inspecting and/or maintaining the MS4 infrastructure.
b) Developing and/or implementing policies, procedures, or stormwater pollution prevention plans at municipal properties or
facilities.
6) Annual reporting activities.
7) Establishing and refining stormwater utilities, including stable rate structures.
8) Water quality monitoring to implement permit requirements for a Water Cleanup Plan (TMDL). Note that any monitoring
funded by this program requires submittal of a Quality Assurance Project Plan (QAPP) that the DEPARMENT approves prior
Template Version 10/30/2015
DocuSign Envelope ID: EE7C5536-91CE-4215-9BC0-EF0545FF587D
Page 4 of 6State of Washington Department of Ecology
City of Auburn
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-ACDPWD-00225
to awarding funding for monitoring.
Monitoring, including:
a) Development of applicable QAPPs.
b) Monitoring activities, in accordance with a DEPARTMENT- approved QAPP, to meet Phase I/II permit requirements.
9) Structural stormwater controls program activities (Phase I permit requirement)
10) Source control for existing development (Phase I permit requirement), including:
a) Inventory and inspection program.
b) Technical assistance and enforcement .
c) Staff training.
11) Equipment purchases that result directly in improved permit compliance. Equipment purchases must be specific to
implementing a permit requirement (such as a vactor truck) rather than general use (such as a pick-up truck). Equipment
purchases over $5,000 must be pre-approved by Ecology.
Documentation of all tasks completed is required. Documentation may include: field reports, dates and number of inspections
conducted, dates of trainings held and participant lists, number of illicit discharges investigated and removed , summaries of
planning, stormwater utility or procedural updates, annual reports, copies of approved QAPPs, summaries of structural or
source control activities, summaries of how equipment purchases have increased or improved permit compliance. Capital
construction projects, incentives or give-a-ways, grant application preparation, TAPE review for proprietary treatment systems ,
or tasks that do not support Municipal Stormwater Permit implementation are not eligible expenses.
Task Goal Statement:
This task will improve water quality in the State of Washington by reducing the pollutants delivered by stormwater to lakes ,
streams, and the Puget Sound by implementing measures required by Phase I and II NPDES permits.
Task Expected Outcome:
RECIPIENTS will implement measures required by Phase I and II NPDES permits.
Deliverables
Due DateDescriptionNumber
2.1 Documentation of tasks completed
Template Version 10/30/2015
DocuSign Envelope ID: EE7C5536-91CE-4215-9BC0-EF0545FF587D
Page 5 of 6State of Washington Department of Ecology
City of Auburn
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-ACDPWD-00225
Funding Distribution Summary
Recipient / Ecology Share
Funding Distribution Name Recipient Match %Recipient Share Ecology Share Total
2021-23 capacity grant 0 %$$$0.00 75,000.00 75,000.00
Total 0.00 75,000.00 75,000.00$$$
Template Version 10/30/2015
DocuSign Envelope ID: EE7C5536-91CE-4215-9BC0-EF0545FF587D
Page 6 of 6State of Washington Department of Ecology
City of Auburn
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-ACDPWD-00225
Washington State
Department of Ecology
Date Date
Water Quality
Vincent McGowan, P.E.Nancy Backus
Kendra Comeau
City Attorney Date
City of Auburn
AUTHORIZING SIGNATURES
All other terms and conditions of the original Agreement including any Amendments remain in full force and effect , except as
expressly provided by this Amendment .
The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their respective
organizations to this Amendment.
This amendment will be effective 07/01/2022.
IN WITNESS WHEREOF: the parties hereto, having read this Amendment in its entirety, including all attachments, do agree in
each and every particular and have thus set their hands hereunto.
Mayor
By:By:
Program Manager
Template Approved to Form by
Attorney General's Office
Template Version 10/30/2015
DocuSign Envelope ID: EE7C5536-91CE-4215-9BC0-EF0545FF587D
5/30/2023
5/30/20235/31/2023