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Home My WebLink About01-16-2024 Special AgendaSpecial City Council Meeting J anuary 16, 2024 - 6:00 P M City Hall Council Chambers A GE NDA I .C AL L T O O RD E R I I .L AND AC K NO WL E D G E M E NT We would like to acknowledge the Federally Recognized Muckleshoot I ndian Tribe, the ancestral keepers of the land we are gathered on today. We thank them for their immense contributions to our state and local history, culture, economy, and identity as Washingtonians. I I I .P UB L I C PART I C IPAT IO N 1.Public Participation T he Auburn Special City Council Meeting scheduled for Tuesday J anuary 16, 2024 at 6:00 p.m. will be held in person and virtually. Virtual P articipation L ink: To view the meeting virtually please click the below link, or call into the meeting at the phone number listed below. The link to the Virtual Meeting is: https://www.youtube.com/user/watchauburn/live/?nomobile=1 To listen to the meeting by phone or Z oom, please call the below number or click the link: Telephone: 253 205 0468 Toll Free: 888 475 4499 Z oom: https://us06web.zoom.us/j/89209093966 A .P ledge of Allegiance I V.RO L L C AL L V.D IS C US S I O N IT E M S A .Department Overview - Community Development (Tate) (30 Minutes) B .Department Overview - Finance (T homas) (30 Minutes) V I .AD J O URNM E NT Agendas and minutes are available to the public at the City Clerk's Office, on the City website Page 1 of 47 (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 2 of 47 AGENDA BILL APPROVAL FORM Agenda Subject: Department Overview - Community Development (Tate) (30 Minutes) Date: January 10, 2024 Department: Community Development Attachments: Department Overview Presentation Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: Background for Motion: Background Summary: Rev iewed by Council Committees: Councilmember:Tracy Taylor Staff:Tate Meeting Date:January 16, 2024 Item Number:DI.A Page 3 of 47 AUBURN VALUES S E R V I C E ENVIRONMENT E C O N O M Y C H A R A C T E R SUSTAINABILITY W E L L N E S S C E L E B R AT I O N OVERVIEW OF THE DEPARTMENT OF COMMUNITY DEVELOPMENT CITY COUNCIL JANUARY 16, 2024 Department of Community Development Planning ⚫ Building ⚫ Development Engineering ⚫ Permit Center Economic Development ⚫ Community Services ⚫ Code EnforcementPage 4 of 47 COMMUNITY DEVELOPMENT WHO WE ARE SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 5 of 47 We support Planning Commission, Hearing Examiner, Tourism Board, Business Improvement Area Board, and Human Services Committee Liaison to Community Wellness SFA and Public Works & Community Development SFA We make repairs to private homes in order to help prevent homelessness and improve living conditions We engage and partner with the business community, Downtown Auburn Cooperative, and the Chamber COMMUNITY DEVELOPMENT WHAT WE DO We draft and present land use policies, zoning maps, & city codes for consideration by Planning Commission & City Council We review development proposals for adherence to city codes We work very closely with Public Works during the review of new development During construction, we inspect against approved plans We respond to concerns raised about what is happening on private property We review and issue city business licenses SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 6 of 47 Community Wellness SFA Human Service Committee recommendations. Human Service priorities and funding. Coordination with local and regional non - profit organizations. Housing condition, rental property standards, tenant protections, housing affordability. Housing home repair. Neighborhood programs. Community Development Block Grant (CDBG). COMMUNITY DEVELOPMENT COUNCIL INTERFACE PW&CD SFA Planning Commission recommendations Changes in adopted policy and law for: ▪Zoning, land use, development standards. ▪Environment, shorelines, floodplains. ▪Growth management, urban growth boundaries, density, annexation. ▪Downtown planning, sub area plans, corridor planning. ▪Business license criteria and standards. ▪Public nuisance standards. Regional growth issues: ▪Climate change ▪Puget Sound Regional Council ▪Green River Corridor SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 7 of 47 COMMUNITY DEVELOPMENT –PLANNING Jeff Dixon –Planning Services Manager •Comprehensive Plan •Long Range Planning, Growth Management, Housing Density •Façade Improvement Program •Zoning Administration •Allowed Land Uses, Landscaping, Signs, Parking, Outdoor Lighting, Design •Land Division •Environment & Shorelines •Staff to Planning Commission & Hearing Examiner SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 8 of 47 COMMUNITY DEVELOPMENT –PLANNING Long Range Planning: Responsible for developing the long term land use pattern of the city SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 9 of 47 COMMUNITY DEVELOPMENT –PLANNING Current Planning: Review of Projects, Inspections, Customer Service SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 10 of 47 COMMUNITY DEVELOPMENT –PLANNING Environmental Review – Adherence to Environmental & Shorelines Regulations SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 11 of 47 COMMUNITY DEVELOPMENT –PLANNING Other Planning Programs: Façade Improvement & Downtown SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION 2007 2021 Page 12 of 47 COMMUNITY DEVELOPMENT –BUILDING AND PERMITTING Crue Woodard –Assistant Building Official •Building Plan Review & Inspections •Structural •Plumbing •Mechanical •Fire and Building Code Administration •All City Permitting •Adult Family Homes •Responding to Structural Damage from Fire and Car Accidents SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 13 of 47 COMMUNITY DEVELOPMENT –BUILDING AND PERMITTING SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION Pre-Application • Final Short Plat • Restricted Parking Zone • FAC • Building • Mechanical • Plumbing Deviation • Special Exception • Floodplain Development Design Review • Preliminary Short Plat • Boundary Line Adjustment • Parking • Planned Unit Development Temporary Use Addition • Preliminary Plat • Alteration Administrative Use • Grading • Hydrant • Comprehensive Plan Amendment • Rezone • Final Plat • Fire • Storm Business License • Hydrant • Pet License • Tenant Improvement • Boundary Line Elimination • Construction Miscellaneous • Administrative Use • Demolition • Sign Sewer • Variance • Conditional Use • Stock Plan • Home Occupation • Shoreline • Street Deferral Request • SEPA Zoning Certification Letter • Adult Family Home • Water Backflow • Critical Areas • Zoning Code Amendment Page 14 of 47 COMMUNITY DEVELOPMENT –BUILDING AND PERMITTING SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION Permit Submittal, Review and Issuance Page 15 of 47 COMMUNITY DEVELOPMENT –BUILDING AND PERMITTING SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 16 of 47 COMMUNITY DEVELOPMENT –BUILDING AND PERMITTING SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 17 of 47 COMMUNITY DEVELOPMENT –DEVELOPMENT ENGINEERING Steve Sturza –Development Engineering Manager •Reviewing Transportation, Utility and Other Public Infrastructure Associated with New Development •Reviewing Grading and Clearing Plans •Reviewing Stormwater Management Associated with New Development •Floodplain Management •Coordinate all development activities with Public Works SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 18 of 47 COMMUNITY DEVELOPMENT –DEVELOPMENT ENGINEERING SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 19 of 47 COMMUNITY DEVELOPMENT –DEVELOPMENT ENGINEERING SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION Subdivision Raw Land Mass Grading and Contouring Houses Utilities and Roads Sidewalks, Lighting, Landscaping Page 20 of 47 COMMUNITY DEVELOPMENT –DEVELOPMENT ENGINEERING SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION Raw Land Clearing, Grading, Contouring Utilities, Foundations, Buildings Paving, Lighting, Landscaping As-Builts and Maps Multifamily Development Page 21 of 47 COMMUNITY DEVELOPMENT –CODE ENFORCEMENT Chris Barack –Code Compliance Supervisor •Property Abatement •Public Nuisances –i.e.vegetation •Signs and Sign Clean Up •Junk and Outdoor Storage •Business License Enforcement •Multifamily, SAFER, and Rental Property Programs •Vacant Property Registration •Outreach and Education •Auburn Magazine Content •Graffiti Response SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 22 of 47 COMMUNITY DEVELOPMENT –CODE ENFORCEMENT SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION Junk, Vegetation, Inoperable Vehicles… Signs… Page 23 of 47 COMMUNITY DEVELOPMENT –CODE ENFORCEMENT SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION Graffiti F Street Mural Utility Cabinet Wraps Clean Up Efforts Page 24 of 47 COMMUNITY DEVELOPMENT –CODE ENFORCEMENT SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION What is important to know about the work we do: •We are compassionate and understanding. Our clients are humans just like us •We often act as mediators between private property owners •We look at the overall condition of the property, as it is a great indicator of how well, or how poorly someone is doing in the community •We might be the first to recognize the “red flags” relating to a decline in function, and that something deeper might be going on •We share the same clientele as police and fire, usually for different reasons, which adds a potential for dangerous situations Mediator & Educator Page 25 of 47 COMMUNITY DEVELOPMENT –CODE ENFORCEMENT SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION What is a misconception about the work we do: •We do not enforce all City Codes (Police, Parks, etc.) •Code is black and white, every situation is unique •We rule with a heavy hand. We are not driven by collecting fines or penalties. We strive for compliance and rarely implement escalated enforcement actions •We only deal with the defiant, law hating people. Often, it is just a lack of information/knowledge or circumstances that residents are currently facing Results oriented with a primary objective of compliance and community enhancement Before Before After After Page 26 of 47 COMMUNITY DEVELOPMENT –OTHER SERVICES •Business Licensing •Business Licensing (6,000+ businesses) •Engagement with State Department’s of Revenue and Licensing •Community Development Block Grant (CDBG) •Annual federal HUD allocation of about $600,000 •Human services to sidewalk repair to home repair •Housing Home Repair •About 70 homes per year •Focus is on water, heat, accessibility, safety SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 27 of 47 COMMUNITY DEVELOPMENT –COMMUNITY SERVICES Housing Home Repair Ramp - After Ramp - Before Front Door Before Front Door After Water Heater Before Water Heater After New Roof Before New Roof After Rebuilt Porch Before Rebuilt Porch After SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 28 of 47 COMMUNITY DEVELOPMENT –ECONOMIC DEVELOPMENT Jennifer Francis –Economic Development Manager •Business Engagement •Recruitment and Retention •Tourism and Events •Downtown and the Business Improvement Area •Downtown Planning •Ec Dev Grant and Contract Management •Liaison to Green River College & Small Business Center •Partnerships with Downtown Auburn Cooperative, Auburn Area Chamber, Greater Seattle Partnership, King and Pierce Chambers SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 29 of 47 COMMUNITY DEVELOPMENT -ADMINISTRATION Jason Krum –Acting Director •Budget •General Department Oversight •Addressing •Parking Permits •Pet Licensing •General Department Support •Support to Planning Commission and Hearing Examiner SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 30 of 47 COMMUNITY DEVELOPMENT FINANCIAL INFO (2024) SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION Admin Building Planning Economic Development Total Total Budget $1,908,911 $2,322,893 $1,223,778 $737,466 $6,193,048 Salary/ Benefits $850,911 (44.6%)$2,022,623 (87%)$928,878 (75.9%)$316,966 (43%)$4,119,378 (66.5%) Interfund $892,500 (46.8%)$0 (0%)$75,800 (6.2%)$0 (0%)$968,300 (15.6%) Other*$165,500 (8.6%)$300,270 (13%)$219,100 (17.9%)$420,500 (57%)$1,105,370 (17.8%) *Notes about “Other”SKHHP SHAAP PSRC PSCAA WRIA $0 remaining Code Enforcement Abatement = $50,000 Paypal Fees - $85,000 $165,000 remaining Façade Grants = $100,000 H.E. = $25,000 $94,100 remaining GSP DAC Chamber Port Grant $290,500 remaining Operating remaining = $549,600 (supplies, signs, furniture, training, memberships, etc.) Page 31 of 47 COMMUNITY DEVELOPMENT –BY THE NUMBERS (2023) Permits Issued 2,694 Inspections Performed 4,013 Total Value of 2023 Construction Activity $91,688,443 New Residential Lots Created 95 Total Development Fees Collected $6,008,404 Avg. Permit Review Avg. Project Review 2.5 weeks 3.5 weeks Customer Service Interactions 50,000+ Human Service Grants Awarded 52 Agencies Funded 45 Human Service Grant Funding Budget $1,100,000 Federal CDBG Allocation $600,000 Human Service Funding Awarded From General Fund From CDBG From ARPA $1,272,000 $680,000 $92,000 $500,000 SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION Total Business Licenses 6,361 Code Enforcement Cases 1,881 Housing Home Repair Projects Completed 70 Housing Home Repair Total Investment (CDBG) $326,431 Housing Home Repair Average Spent/House $5,181 Page 32 of 47 COMMUNITY DEVELOPMENT –OVERVIEW SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION Questions? Page 33 of 47 AGENDA BILL APPROVAL FORM Agenda Subject: Department Overview - Finance (Thomas) (30 Minutes) Date: January 4, 2024 Department: Finance Attachments: 2024 New Council Orientation - Finance Department Budget Impact: Administrativ e Recommendation: Background for Motion: Background Summary: Rev iewed by Council Committees: Councilmember:Kate Baldwin Staff:Thomas Meeting Date:January 16, 2024 Item Number:DI.B Page 34 of 47 CITY OF AUBURN | FINANCE Page 35 of 47 WHAT DOES FINANCE DO? Banking and Investment Management Financial Operations: Accounts Payable, Accounts Receivable, and Payroll Liaison and Support for Annual State Audit (Financial, Single, and Accountability) Annual Financial Report Preparation (ACFR) Water, Sewer, Storm and Garbage Billing and Customer Service Administer Debt Financing Safeguard Cash and Assets and Internal Control Monitoring Financial Forecasting and Analysis Biennial Budget Development and Monitoring Page 36 of 47 WHAT DOES FINANCE DO? Financial Operations A/P, Payroll, A/R Financial Reporting and Accounting Banking, investments, debt issuance and compliance, Financial Statement preparation (ACFR) Financial Planning Develop the biennial budget and Capital Facilities Plan, grants, financial forecasting, budget monitoring Utility Billing Billing and Customer Service, Cash Receipting Tax Compliance and enforcement: B&O, admissions, utility, gambling, *Internal controls, audit liaisons Page 37 of 47 NEW CHAPTERREVENUESWhere does the money come from?Page 38 of 47 GENERAL FUND REVENUE $97.5 Million in General Fund revenue breakdown: Page 39 of 47 NEW CHAPTEREXPENDITURES Where does the money go?Page 40 of 47 GENERAL FUND EXPENDITURES BY FUNCTION 2023 General Fund Budget – By Function Page 41 of 47 GENERAL FUND EXPENDITURES BY DEPARTMENT Page 42 of 47 NEW CHAPTERBUDGETINGHow is the budget made?Page 43 of 47 BUDGET CALENDAR Finance Prepares “base budget” (impact of non- discretionary) Salaries and Wages (COLA’s, medical insurance, PERS contributions) Utilities Insurance Departments prepare funding requests Continuation of existing programs and services New or supplemental programs and services Finance compiles all the requests and costs into a preliminary budget document APR MAY JUN JUL AUG SEP OCT NOV Page 44 of 47 BUDGET CALENDAR Department directors and Mayor review available funding and needs/program requests Alignment with City goals, policies and priorities After 20 hours of meetings… APR MAY JUN JUL AUG SEP OCT NOV The budget agreed upon by the Directors is prepared by Finance for Council review Page 45 of 47 BUDGET CALENDAR Meetings with City Council Each department presents their budget After Council review and comments received in September, Finance prepares the preliminary budget document. The preliminary budget is posted to City website mid- October. Public hearings are held in October and November. Setting the Biennial Budget Property Tax Levy (done annually) Budget is adopted by Council on the third Monday in November. Beyond November Budget amendments Mid-biennial true up APR MAY JUN JUL AUG SEP OCT NOV Page 46 of 47 CITY OF AUBURN | FINANCE Page 47 of 47