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Home My WebLink About02-05-2024 Special AgendaSpecial City Council Meeting February 5, 2024 - 6:00 P M City Hall Council Chambers A GE NDA I .C AL L T O O RD E R I I .L AND AC K NO WL E D G E M E NT We would like to acknowledge the Federally Recognized Muckleshoot I ndian Tribe, the ancestral keepers of the land we are gathered on today. We thank them for their immense contributions to our state and local history, culture, economy, and identity as Washingtonians. I I I .P UB L I C PART I C IPAT IO N 1.Public Participation T he Auburn Special City Council Meeting scheduled for Monday F ebruary 5, 2024 at 6:00 p.m. will be held in person and virtually. Virtual P articipation L ink: To view the meeting virtually please click the below link, or call into the meeting at the phone number listed below. To listen to the meeting by phone or Z oom, please call the below number or click the link: Telephone: 253 215 8782 Toll Free: 877 853 5257 Z oom: https://us06web.zoom.us/j/84803535689 A .P ledge of Allegiance I V.RO L L C AL L V.D IS C US S I O N IT E M S A .Department Overview - P arks, A rts, and Recreation (F aber) (30 Minutes) B .Department Overview - P ublic Works (Gaub) (30 Minutes) V I .AD J O URNM E NT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review Page 1 of 51 at the City Clerk's Office. Page 2 of 51 AGENDA BILL APPROVAL FORM Agenda Subject: Department Overview - Parks, Arts, and Recreation (Faber) (30 Minutes) Date: January 31, 2024 Department: Parks/Art and Recreation Attachments: PAR Overview Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: For discussion only. Background for Motion: Background Summary: Rev iewed by Council Committees: Councilmember:Staff:Faber Meeting Date:February 5, 2024 Item Number:DI.B Page 3 of 51 Page 4 of 51 City of Auburn Parks, Arts & Recreation – Organizational Structure Page 5 of 51 Page 6 of 51 Parks, Arts & Recreation Department General Fund Expenditures | 2022 Actual Admin & Planning 12%Arts 4% Theater 5% Events 5% Recreation & Rentals 20% Senior Center 8%Museum 4% Parks 26% Golf Course 16% Salaries/Benefits/Interfund $9,786,621 Senior Hub (King County VSHSL Levy Expenditures)$343,936 .31-.64 Line Items (Supplies, Small Tools & Equipment, Professional Services, Rentals & Leases, Repairs & Maintenance, Utilities, Travel, Advertising, Misc.) $3,984,337 Total Department Expenditure -2022 $14,114,895 Total Department Revenue -2022 $4,109,539 Page 7 of 51 For example: Parks, Trails & Open Space For example: Birthday Party Packages; Private Rentals; Trips & Tours; Adult Recreation Classes Services | Funding Structure For example: Out of School Time; Youth Sports; Special Recreation Page 8 of 51 •Committed to protecting the City of Auburn’s natural beauty through a vibrant system of parks, open space and trails while enhancing the quality of life for our citizens by providing outstanding recreational and cultural opportunities. •One Director and one Administrative Staff •Management and oversight of 51 FTE’s (General Fund), 6 advisory boards, and community partnerships related to parks and recreation •Management/Operations of Mountain View Cemetery & 6 Cemetery FTE’s (Enterprise Fund) •One FTE •Short and Long-range planning for the department as well as the project management for small capital improvements. Administration & Park Planning Director + 2 Full Time Employees Administration Park Planning Admin & Planning12%Arts4% Theater5% Events5% Recreation & Rentals20% Senior Center8%Museum4% Parks26% Golf Course16% Page 9 of 51 •Postmark Center for the Arts •Public Art; Visual Art; Literary Art; Arts Education; & Community Art •Live Music, Tribute Shows, Comedy, & More •Full Scale Productions: Auburn Community Players; Junior Players •Major Special Events Clean Sweep; Petpalooza; KidsDay; 4th of July; Veterans Parade & Santa Parade •Auburn Farmers Market •Free smaller-scale summer events: Kids SummerStage; Summer Sounds; Friday Night Flicks Arts, Theater & Events 5.5 Full Time Employees Several variable hour employees & event volunteers Arts Theater/Performing Arts Events Admin & Planning12%Arts4% Theater5% Events5% Recreation & Rentals20% Senior Center8% Museum4% Parks26% Golf Course16% Page 10 of 51 •Historic Landmark (former 1937 Auburn Post Office) transformed into community art center in downtown core; opened Sept. 2023. •$927,850 in grants to support the main floor Phase 1 renovation and restoration. Window restoration completed in 2018; interior first floor demolition completed March 2019; interior abatement in 2021; interior renovations began December 2021. •Phase 2 Lower Level under construction in 2024 – Washington State Heritage Capital Project funding for $988,000. Postmark Center for the Arts Page 11 of 51 •Recreation Programming: •Preschool •Youth •Teens •Adults •Specialized Recreation •Camps •Youth & Adult Sports •Community Fitness Recreation Programs & Facility Rentals 9.5 Full Time Employees Dozens of variable hour employees & hundreds of volunteers Recreation Programs Facility Rentals •Auburn Community & Event Center •The REC Teen Center •Gymnasium at Les Gove Park •Other rental spaces •Picnic Shelters •Campground •Athletic Fields Admin & Planning12%Arts4% Theater5% Events5% Recreation & Rentals20%Senior Center8%Museum4% Parks26% Golf Course16% Page 12 of 51 The REC Teen Center www.auburnwa.gov/teensPage 13 of 51 •Family Outdoor Adventure Trips •Biking programs for all ages •Summer Adventure camps Additional Biking Grants expand the Auburn Mountain Bike Program! •Over $100,000 in grants for bikes and bike programs •Summer free ride program: 12 free sessions, over 570 participants •Elementary bike program: Working with the Auburn School District to teach kids to ride •Pedal power/Wheel Kids: Teaches kids to ride! Outdoor Adventures www.auburnwa.gov/bikePage 14 of 51 Senior Activity Center 4 Full Time Staff + variable hour employees & hundreds of volunteers Business & Activities: Mon.–Fri.: 8 am-5 pm Senior Activity Center Facility Rental Nutritional Services & Programs: Monday-Friday lunch; Meals on Wheels; Monthly Food Pantry; Monthly Social Dinner Health & Wellness Programs: Silver Sneakers; Foot Care; Blood Pressure Clinic; Massage; Respite Care; Veteran Services; Dental Cleaning; Fitness Classes; SAIL (Staying Active & Independent for Life) Recreational Programming: Hiking & Walks; Biking; Kayaking; Snowshoeing; Pool tables; Volleyball; Trips & Tours; Extended Travel; Pickleball; Table Tennis; Golf Educational Programming: Art Classes; Computer Station; Book Club; Speaker Series Social Programming: Bridge, Pinochle, Bunco, Scrabble, Coffee Bar, Movies, Music and Dancing, Puzzle Table, Special Events Admin & Planning12%Arts4% Theater5% Events5% Recreation & Rentals20% Senior Center8% Museum4% Parks26% Golf Course16% Page 15 of 51 $1,592,883 per year grant as part of King County Veterans, Seniors, and Human Services 2019-2023 Levy August 1, 2022 – July 31, 2023 145 new cases 161 clients served: Aiding in finding needed resources and walking them through the process Levy Funded Staff 1.5 FTE Resource Navigator 1.0 FTE Administrative Support for Resource Navigators Page 16 of 51 White River Valley Museum & Mary Olson Farm 3 Full Time Staff & 4 variable hour employees and 20 volunteers Museum •10,000 square foot community museum preserving the history, arts, and culture of the White River Valley. •Permanent exhibits on the Muckleshoot Indian Tribe, Early Settlers, Immigration Waves, and Industry from 1855 – 1924. •Off exhibit collections include over 50,000 artifacts and photographs from the early 1800s to today – we are actively collecting from our community! •Open Wednesday-Sunday; Noon – 4pm; Free Admission Admin & Planning12%Arts4% Theater5% Events5% Recreation & Rentals20% Senior Center8%Museum4% Parks26% Golf Course16% •Museum Programs: Historical Research; Archival and photo orders; Curriculum based field trips for thousands of elementary students; Adult learning classes and lectures; Free family programs; Summer camps Page 17 of 51 Mary Olson Farm Farm Programs •67-acre historic farm with seven restored buildings, pastures, a salmon bearing stream, and forested hillsides. •Auburn and King County Landmark on the National Register of Historic Places. •Ongoing restoration of the forest and stream •History and environmental science field trips for thousands of students each year •Early learning programming •Summer Camps; Festivals; & Events Page 18 of 51 Auburn Golf Course 7 Full Time Employees & seasonal help during the spring & summer Golf Course Admin & Planning12%Arts4% Theater5% Events5% Recreation & Rentals20% Senior Center8% Museum4% Parks26% Golf Course16% •18 hole municipal golf course covering 387 acres •Approximately 50,000 rounds/year •Numerous special events, tournaments, clubs and leagues •Home to 4 High School Golf Teams •The Men’s & Ladies Club combined exceed 1,100 members, one of the largest in the state. •A new sanding program continues to improve off-season playability Concessionaire: •Bogey’s Public House Upcoming Project: •Driving Range Page 19 of 51 By the Numbers 390.74 acres of open space 291 acres of developed parks 255 acres of special use areas 191 Community Garden plots 33 Developed Parks 22.36 Linear Miles of Trails 30 Playgrounds 18 Ballfields 17 Basketball courts 6 Pickleball courts (along with 8 additional court lines within the Tennis Courts at Game Farm Park) 6 Horseshoe pits 5 Tennis courts 4 Bocce courts 3 Soccer Fields 3 Skateparks 2 Mod synthetic fields 1 Off-leash dog area 1 Disc Golf Course (18 holes) www.auburnwa.gov/parks Park Maintenance 18 Full Time Employees + seasonal help Admin & Planning12%Arts4% Theater5% Events5% Recreation & Rentals20%Senior Center8% Museum4% Parks26% Golf Course16% Street ROW Landscaped Areas Beautification Areas Downtown Flower Basket ProgramPage 20 of 51 Parks & Trails FULL TIME CREW •Mowing grass •Prepping and lining sports fields •Leaf cleanup •Pressure washing •Prepping shelters for reservations •Irrigation repair •Maintain our trails •Janitorial of park bathrooms, emptying trash cans, and cleaning of rental building •Supports and assists all other divisions •Respond to the City’s See Click Fix Requests sent to parks HORTICULTURE DUTIES •Pruning shrubs/ trees •Manage 208 hanging baskets •Greenhouse operations SPECIALTY CREW •Maintenance Specialist - “Jack of all Trades” •Mechanic- Preventative maintenance and repair of equipment SEASONALS •Daily littler/ trash runs •Water hanging baskets •Hand Mowing •Weeding beds •Short on seasonals=impacts to full-time staff tasks. Park Maintenance Duties Page 21 of 51 CEDAR LANES BIKE PARK Construction: Phase One – Trail Track – Opened July 2023. Phase Two – Pump Track – to be completed Spring 2024 Design: Evergreen Mountain Bike Alliance and Davido Civil Consultants Project Includes: •10,000 sq. ft. paved bike pump track •New bathroom and picnic shelter •Mountain bike trail tracks in the woods with dirt trails and natural skills elements such as wood ramps, skinnies, and teeter totters. (Complete) Trails Component: •Three skill areas: •Drops •Jumps/flow tracks •Balance beams Programming: •Summer, Fall, School Kids, Teens TRAIL TRACK OPENING DAY!!! Page 22 of 51 104TH STREET/GREEN RIVER PARK PLAN Provides design and development framework for the 10-acre site proposed along the Green River. Project Construction Estimate $1.8 million Potential Source of Funds: Park Impact Fees..............$1,300,000 State RCO Grant……….. $500,000 Page 23 of 51 Existing Auburn AVE THEATER 7,560 sq.ft. | Capacity: 250 NEW PROPOSED Auburn Avenue Theater 10,340 sq. ft. | Capacity: 290-310 AUBURN AVE THEATER & DOWNTOWN INFRASTRUCTURE Anticipated Project Schedule Begin Design: 2023 Begin Construction: 2024 Page 24 of 51 AUBURN THEATER PRELIMINARY CONCEPT Existing Auburn AVE THEATER 7,560 sq.ft. seating Capacity: 250 NEW PROPOSED Auburn Avenue Theater 10,340 sq. ft. Seating Capacity: 290-310 Page 25 of 51 JACOBSEN TREE FARM PARK Future Phased Park Project: 2024-2030 Project: •Included in Parks & Recreation Open Space Plan •Initial Development plan provides design and development framework for the 30-acre site located on Lea Hill. •Much needed community/regional park to serve Lea Hill and all of Auburn. •Phased Project Page 26 of 51 Mountain View Cemetery Operated as City Enterprise Fund – not part of City General Fund Cemetery Beautiful site that is operated as an Enterprise. Approximately 330 interments are facilitated each year on the grounds. Recent Additions/Improvements: •ForestWalk I & II – Plotted 51 Single & 90 Companion Cremation Plots •ForestWalk Columbarium - Added 2 - 16 Niche Columbariums •Double Depth Expansion – 46 New Double Grave Spaces •Chapel of Memories – New Security Shutters Upcoming projects: •10th Addition – Upright Monument Area •ForestWalk Phase III – Cremation Garden Staff 7 Full Time Employees + seasonal helpPage 27 of 51 Other Volunteer Opportunities •Parks & Recreation Board •Cemetery Board •Urban Tree Board •Auburn Arts Commission •White River Valley Museum Board •Auburn Senior Activity Center Advisory Council •Auburn Farmers Market •Coaching Youth Sports •Specialized Recreation •Teen Programs •Senior Activity Center •Museum & Farm Advisory Boards auburnwa.gov/play Page 28 of 51 Page 29 of 51 AGENDA BILL APPROVAL FORM Agenda Subject: Department Overview - Public Works (Gaub) (30 Minutes) Date: January 30, 2024 Department: Public Works Attachments: Presentation Statistics Handout See Click Fix Flyer Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: For discussion only. Background for Motion: Background Summary: The Public Works Department will provide a brief overview of what public works is and the various programs and divisions within the Department. A brief summary of the Departments statistics is attached for information along with information on the See Click Fix that is a tool for the community to submit requests for service or inform the City of issues. The Department manages several areas of the City’s public infrastructure including water, sanitary sewer, storm drainage, streets and the Auburn Municipal Airport. Council can review at their leisure the current comprehensive plans and airport master layout plan for these programs at the following locations, but please note that a major update of the comprehensive plans is anticipated to be completed by the end of 2024: Water Comprehensive Plan Sewer Comprehensive Plan Storm Drainage Comprehensive Plan Transportation Comprehensive Plan Transportation Improvement Plan Airport Master Plan – Layout Plan In addition, the Department provides interdepartmental services for Fleet and for Geographic Information Systems (GIS). Rev iewed by Council Committees: Page 30 of 51 Councilmember:Tracy Taylor Staff:Ingrid Gaub Meeting Date:February 5, 2024 Item Number:DI.B Page 31 of 51 A U B U R N V A L U E S S E R V I C E E N V I R O N M E N T E C O N O M Y C H A R A C T E R S U S TA I N A B I L I T Y W E L L N E S S C E L E B R A T I O N PUBLIC WORKS OVERVIEW SPECIAL CITY COUNCIL FEBRUARY 5, 2024 Public Works Department Engineering Services Airport Services Maintenance & Operations Services Page 32 of 51 What is Public Works? WHAT DOES PUBLIC WORKS DO? SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONProjects Page 33 of 51 PUBLIC WORKS OVERVIEW 148 Full Time Employees SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Airport Services 3 Staff (At Airport) 2 Licensed Pilots 2 Certified Members with American Association of Airport ExecutivesAdmin/Engineering Services 60 Staff (57 At Annex, 3 At M&O) 14 Professional Engineers 1 Professional Traffic Operations Engineer 6 Engineers-in-Training 2 Professional Land Surveyors 1 Land Surveyor-in-Training 1 Water Licenses 1 Geographical Information Systems Professional (GISP) Maintenance & Operations Services 85 Staff (At M&O) 14 Water Licenses 11 Wastewater Certificates 2 Stormwater Sediment/Erosion Control Certifications 1 Arborist 1 Cartegraph/OMS Asset Manager Certification 70 staff have or are in a CDL position Page 34 of 51 AIRPORT SERVICES About the Airport: •General Aviation Airport Opened 1969 •Avg Ops of 450/day (take off/landings) •Runway length 3400 feet increased to 3842 ft •330 Based Aircraft •Commercial Tenants •Creates 232 jobs with total economic impact of $43.1 million •Regular use of medical and law enforcement aircraft, flight training •Self sufficient facility SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Page 35 of 51 AIRPORT SERVICES What We Do: •Operations of the Airport •Maintenance of Runway/Taxiways and Facilities including Fuel •Airport Administration •Tenant Management including leasing and collection of monthly rents SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Page 36 of 51 ENGINEERING SERVICES City UtilitiesTransportationCapital & Construction Engineering Services Includes the following Divisions: •Capital Project Management •Design Engineering •Contract Administration •Surveying •Construction Management – Capital and Development •Transportation Engineering, Management, and Planning •Traffic Signal Management and Maintenance •Water, Sewer and Storm Drainage Engineering, Management, and Planning •GIS (Geographic Information Services) – Citywide Support SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Page 37 of 51 MAINTENANCE & OPERATIONS SERVICES Maintenance and Operations Services include the following Divisions: Water Distribution and Operations Storm Drainage Wastewater System (Sewer) Street Maintenance Vegetation Management Equipment Rental/Central Stores Also located at Maintenance and Operations: Department Operations Center – Emergency Response City’s vehicle fueling station SCADA (Supervisory Control and Data Acquisition) SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Page 38 of 51 City’s Water system – reservoirs, wells pumping facilities and springs. Operate/maintain the water distributions system and cross connection control program. Sanitary Sewer system – collection system maintenance, cleaning and video inspection program. Lift station operation and maintenance. Storm Drainage system – ponds, swales, vaults and collection system maintenance, inspection, cleaning and repair. Flood response. Vegetation management – ponds and ROW/roadside maintenance and tree removal. Citywide street sweeping program. Street Division – pavement and sidewalk repair, Streetlight and Sign maintenance and repair. Emergency road repair, road closures and snow and ice events. MAINTENANCE AND OPERATIONS SERVICES SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Page 39 of 51 INFRASTRUCTURE MANAGEMENT CYCLE SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Construct Budget/Secure Funding Design, Property Acquisition, Environmental Permitting Maintain/ Operate CFP/TIPComprehensive Plan Page 40 of 51 Public Works Manages 16 distinct budgets Operating & Capital Improvements General, Special Revenue, Enterprise/Proprietary, Internal Service Overall Public Works Budget ~ $100M on Average Annually Operating ~ $52M on Average Annually Capital Improvement ~ $30M to $50M+ Annually King County Sewer ~ $20 to $22M annually passes through City General Fund makes up ~15% of the Overall Dept. Expenditures General Services, Street Division, Transportation Division BUDGETED EXPENDITURES SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Budgeted Expenditures (M)Operating Budget 15%General Fund 32%Water Fund 21%Sewer Fund 21.8%Storm Fund 3.1%Airport Fund 7.1%Equipment Rental Page 41 of 51 Enterprise Funds (Sewer, Water, Storm Utilities and Airport) User Fees, Utility Rates, System Development Charges Permit and Application Fees Grants and Loans Tenant and Land Lease Rents (Airport only) REVENUE SOURCES Transportation – General & Special Revenue Funds Gas Tax Permit and Application Fees Grants and Loans Traffic Impact Fees 2.5% Utility Tax Partnerships/Agreements Real Estate Excise Taxes 0.1% Sales Tax (TBD) Operations & Capital Equipment Rental – Internal Service Fund Paid by all Departments based on their assigned vehicles and equipment SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Page 42 of 51 DESIGN & CONSTRUCTION 12 Capital and Construction Group Current Status: 10 Construction, 30 Design/Permitting Finish 25 projects per year Capital Project Status (CPS) and Interactive Webpage 2023 By the Numbers 1 lane mile replaced asphalt pavement 18 concrete roadway panels 1,352 feet storm drain pipe 12 new or replaced curb ramps 2 new pedestrian beacons and 1 raised crosswalk 4,100 feet of new or replaced sidewalk 1,300 feet of guardrail SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Page 43 of 51 0 200 400 600 800 1000 1200 1400 1600 1800 Requests for 2023 MAINTENANCE AND OPERATIONS PROCESS SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Street Light Requests 2023 5,919 Total 0 1000 2000 3000 4000 5000 6000 7000 Tasks for 2023 25,072 Total Page 44 of 51 Code Changes Development Regulations Capital Funding and Approvals Regional Studies, Programs, other Agency Projects Board Updates - Transportation and Airport Advisory Boards Franchise Agreements and Hearings Planning Documents Transportation Improvement Plan (TIP) Annual update Transportation & Utility elements of the Comp Plan (2024) Right-of-Way Vacations Payback Agreements Easements or Property Purchases not within the City Engineer’s authority Interlocal Agreements (Transit, Funding, Coordination, etc.) PUBLIC WORKS COUNCIL INTERACTION SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Page 45 of 51 PUBLIC WORKS OVERVIEW SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Page 46 of 51 CITY OF AUBURN PUBLIC WORKS | STATISTICS AT A GLANCE 1 WATER SEWER STORM Number of Staff: 24 Maintenance, 2 Engineering Number of Staff: 11.5 Maintenance, 3 Engineering Number of Staff: 12.5 Maintenance, 4 Engineering STATISTICS:  306 miles of pipes  15,000 service connections  6,150 valves  3,200 fire hydrants  2 springs  6 active wells  8 pump stations  8 reservoirs (15 million gallons)  Braunwood area with its own well, pump station, and storage reservoir  Produce 2.5 billion gallons of water per year KEEPING YOUR WATER SAFE:  Inspect facilities routinely  Take over 1,000 samples per year  Treat and disinfect with chlorine  Replace aging infrastructure  Report annually to customers  Routinely flush water mains  Monitor constantly through our SCADA system STATISTICS:  210 miles of pipe  12,300 service connections  17 pump stations  5,600 manholes  Treatment by King County KEEPING THE “BUSINESS” FLOWING:  Inspect pump stations daily  Inspect and clean sewer system  Replace aging infrastructure  Fats, oils, and grease (FOG) can clog sewer system  So called “flushable” wipes DO clog sewer system  Monitor constantly through our SCADA system STATISTICS:  240 miles of pipes  40 miles of ditches  10,500 catch basins  3,060 manholes  67 outfalls to the Green and White Rivers and Mill Creek  7 pump stations  167 stormwater ponds PROTECTING THE ENVIRONMENT:  Inspect public and private storm facilities annually  Clean and repair public systems as needed, enforce maintenance of private systems  Investigate spills and illegal discharges  Conduct school education programs  Monitor construction activities  Prepare annual report to Ecology  Monitor constantly through our SCADA system  Source control inspections annually Page 47 of 51 CITY OF AUBURN PUBLIC WORKS | STATISTICS AT A GLANCE 2 TRANSPORTATION ENGR/PLANNING STREETS/VEGETATION MANAGEMENT FLEET/CENTRAL STORES Number of Staff: 6 Engineering, 3 Maintenance Number of Staff: 25 Maintenance Number of Staff: 10 Maintenance STATISTICS:  Traffic Operations: 95 traffic signals, 48 school zone flashing signs, 4 message signs, 21 pedestrian crossings with flashing lights, 1 railroad crossing, 19 radar feedback signs, 84 CCTV cameras, inspection and maintenance of 16 bridges.  Traffic Engineering: Support of 150 to 200 Land Use and Development permit applications per year, Develop and update Transportation Improvement Program (TIP) and traffic impact fee program, apply for grants which yield an average $3.5 Million annually of funding.  Transportation Planning: Develops and updates Transportation Comprehensive Plan, manages street delay and paybacks, coordinates with transit agencies and regional planning groups, conducts ~40 speed studies per year, manages parking issues, assesses traffic impact fees for 300 to 400 new building permits and 800 new business licenses per year, addresses 40 to 50 resident requests per year, manage traffic calming program and photo enforcement programs  Right of way (ROW) management – street vacations (5 to 10 per year), ROW permits (50 to 100 per year), utility franchise management (18 Active franchise utilities), Adopt-a-street program, vehicular counts and accident data management. STATISTICS:  633 equivalent lane miles for street sweeping (279 miles of streets)  7,000 street lights  11,000 traffic signs  200 properties to mow KEEPING THE CITY NEAT AND CLEAN:  Sweep streets 10 times per year on schedule  Respond to customer requests for mowing and maintenance (1,636 in 2021)  Repair street and traffic signs (260 in 2021)  Repair potholes and install street patches (220 tons of hot mix to date for 2022)  Mow each property twice per year. Control invasive and noxious weeds in right-of-way and ponds  Inclement Weather Response – De-icing, snow plowing, fallen tree removal, landslide cleanup, etc. Note: A Lane Mile is considered a 12 foot width of paved surface within a roadway. STATISTICS: Fleet  Over 300 vehicles/equipment  39 Patrol Vehicles (increasing to 88 by 2028), 13 Heavy Duty Trucks  2,500 repairs annually Central Stores  2,000 categories stocked  19,000 individual items total $380,000 per year  Three 10,000 gallon fuel tanks  185,000 gallons of fuel/year TAKING CARE OF CITY FLEET AND INVENTORY:  Purchase and surplus fleet equipment  Perform all necessary repairs both scheduled and unscheduled to the fleet  Ensure enough supplies for one year of consumption  Purchase specialized non-inventory items for all city departments Page 48 of 51 CITY OF AUBURN PUBLIC WORKS | STATISTICS AT A GLANCE 3 AIRPORT SURVEY & GIS CAPITAL & CONSTRUCTION Number of Staff: 3 Airport Number of Staff: 11 Engineering Number of Staff: 25 Engineering STATISTICS:  142,000 Take Off and Landings per year  Runway Length = 3842 feet  330 Based Aircraft  7 Commercial Business Tenants KEEPING AIR TRAFFIC MOVING:  Oversee safe airport operations  Efficiently budget and plan to keep the facility sustainable into the future  Manage and maintain 112 acres of airport property which includes pavement, vegetation areas, airfield lighting, aircraft hangars and commercial buildings  Manage the Aviation Fuel concession  Protect the airport and community from surrounding incompatible land uses REGIONAL IMPACTS:  Supports 232 jobs  Generates $43.1 M in Economic Impact STATISTICS:  Supports 5 City departments  Control database of 2700+ survey points  Innovative & state of the art technology (Robotic Total Station, GPS/GNSS equipment, 3D Laser Scanner & Photo- imager, sUAV systems)  Updates & maintains 58 GIS mapping layers PROVIDING THE FOUNDATION FOR NEW INFRASTRUCTURE:  Research, analyze & interpret legal, title and record documents  Conduct Right of Way and Topographic surveys for Capital Improvement Projects  Perform Construction Staking and Layout  Prepare legal descriptions, depiction exhibits and records of survey  Review land use applications and design plans  Maintain City’s Geographical Information Systems database  Designs and produces GIS applications, computer generated maps and reports  Performs spatial analysis  Supports City’s asset management efforts  Creates tools to collect, analyze, and visualize Public Works systems, programs, and projects. STATISTICS:  ~$30 million of street, water, sanitary sewer, and storm utility improvements constructed each year, on average  Capital Projects Management (12-15 Capital Projects designed and constructed each year)  Development Project Construction Administration and Inspection (20 projects per year, on average)  Administration of consultant, service and construction agreements (80 contracts per year, on average)  Inspection of storm, utility and other permits for work in the public right of way (500 permits per year) IMPROVING OUR CITY:  Use 6-year Capital Facilities Plan to design and build projects at the time they are needed and when funding is available  Manage grant funding to greatest extent possible to make most efficient use of local funds  Design and inspect construction of utilities and street public works projects  Strive to complete projects on time and within budget Page 49 of 51 CITY OF AUBURN PUBLIC WORKS | STATISTICS AT A GLANCE 4 Helpful Links and searches on our website: See Click Fix: auburnwa.gov/seeclickfix City Website: Go to “Auburnwa.gov” then in the Search bar enter one of the following “topics”: “Public Works” – this is our main website Water Utility, Sanitary Sewer Utility, Storm Drainage Utility, Transportation, Airport, Capital Projects, Standards & Publications “Transportation” – access to the following: Real-time Traffic conditions mapping and Photo Wall, Transportation Planning Documents, Adopt-a-Street, Save our Streets Programs – Street Preservation “Photo Enforcement” – this is information to our current School Zone Photo Enforcement program and where we will publish annual reports “Comprehensive Transportation Plan” - This is our current planning efforts to update our Plan “Capital Projects” – you can access the following: Interactive Capital Projects Mapping tool, Real Time traffic conditions, Street Preservation information, Staff contact information, Request for Bids and Proposals information, Capital Project Notices “Traffic Conditions” - will get you to our real time mapping and traffic advisory notices Sign up to receive notices about road closures and impacts “Traffic Calming” – will get you to our neighborhood traffic calming page covering the studies and larger scale projects underway. “Water” – All things related to our Water System – except billing which is at “Utility Billing” “Sewer” – All things related to our Sewer System – except billing which is at “Utility Billing” “Storm Drainage” – All things related to our Storm Drainage System – except billing which is at “Utility Billing” “Boards” – will get you to the Boards & Commissions page to see information on these as well as apply for one “Sweeping” – interactive map of the street sweeper schedule “Snow Routes” – to access the map of our primary and secondary snow and ice routes. These are the roads we focus on during inclement weather events. “Airport” – takes you to the Auburn Municipal Airport website Page 50 of 51 You see it. We fix it! We all want to make Auburn sparkle and we hope you will help us keep our nearly 30 square miles of land, 250 miles of roads, street lights, signs, trees, vegetation and other things you may encounter around town well maintained. Our City staff cannot be everywhere, but we know that you are and we have made it easy to report issues back to us. The easiest and most efficient way to report a non-emergency issue is through the City’s smartphone app called SeeClickFix. Simply download the app for Apple and Android devices and you’re ready to go! You will now have direct line to City of Auburn staff so we can manage and route your requests to right people. Once you have the app you just need to create an account (don’t worry, we won’t spam you!) and then you can report things like: illegal dumping or trash, nuisance vehicles or illegal parking, issues with street lights or signs, road conditions, sewer or storm drain problems, graffiti, fence or guardrail damage, and even traffic or speeding issues. The report you submit will need to include the location of your concern which you can pin point on a map, a short description of the issue and you can even upload a photo - which we highly recommend! In just a few clicks it will go directly to our crews and we will take it from there. We will keep you up to date on the progress of your report in the app so you will know exactly how we handled it. The app also allows you to see if a similar issue has been reported in that area. The app is monitored by staff between the hours of 6 a.m. and 3:30 p.m. Monday – Friday, except holidays. When a request comes in, it is assigned to the appropriate department for follow up. This may mean that the question is answered and the request closed, or it could mean that we generate a work task for staff to complete and the request will be closed when that work is completed. There are some things that require immediate response – if you see any of the things listed below please call 911: • Flooded and impassable roadway • Sewage backflow into your house • Water leaking out of a fire hydrant, through the pavement, or water meter • Stop sign knocked down • Tree or other obstruction across the roadway • Street light pole down • Missing manhole lid or catch basin grate As always, you can still call us at 253-931-3048 during regular business hours to let us know about a non-emergency concern or visit our website at auburnwa.gov/seeclickfix. AUBURN, WASHINGTONSeeClickFix Concerns that can be reported in SeeClickFix ADA Access Dead Animal Dumping Trash or Debris Fence Graffiti Guardrail Nuisance Vehicle/Illegal Parking Pothole or Road Condition Sanitary Sewer Shopping Cart Sidewalk Sight Distance Storm Drainage Street Lighting Street Sign Street Sweeping Street/Road Traffic-Speeding Concern Traffic Issue-General Traffic Signal Tree Vegetation and/or Trees Water Water Quality and/or Appearance Pro Tips for Using SeeClickFix • The app uses your phone’s GPS to auto-fill your current address as the location of the issue. If you are NOT at the location of the issue (for example, you are reporting it from home) you will need to manually type in the location in the search bar at the top of the screen or move the map so you can give us the correct location. • Adding a photo really helps our crews find the issue faster • You have the option of reporting anonymously by toggling on the “hide identity” button on the final page of the report submission. The app will create an ID number to track the request so that City staff can message you without knowing your actual profile name. However, if you choose this option it makes it more difficult for our crews to provide regular updates regarding your request. • Requests submitted on nights, weekends or holidays will not be seen until the next working day • New users are automatically enrolled for emails regarding other issues being reported in their area (this can generate a lot of email). You can opt-out of this by clicking “unsubscribe” at the bottom of any of the emails you receive. Page 51 of 51