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Home My WebLink About04-01-2024 Special AgendaSpecial City Council Meeting April 1, 2024 - 6:30 P M City Hall Council Chambers A GE NDA I .C AL L T O O RD E R I I .L AND AC K NO WL E D G E M E NT We would like to acknowledge the Federally Recognized Muckleshoot I ndian Tribe, the ancestral keepers of the land we are gathered on today. We thank them for their immense contributions to our state and local history, culture, economy, and identity as Washingtonians. I I I .P UB L I C PART I C IPAT IO N 1.Public Participation T he Auburn Special City Council Meeting scheduled for Monday A pril 1, 2024 at 6:30 p.m. will be held in person and virtually. Virtual P articipation L ink: To view or listen to the meeting virtually please click the below link, or call into the meeting at the phone number listed below. Telephone: 253 205 0468 Toll Free: 888 475 4499 Z oom: https://us06web.zoom.us/j/84823814750 A .P ledge of Allegiance I V.RO L L C AL L V.D IS C US S I O N IT E M S A .B riefing - Utility P lans (Gaub) (30 Minutes) V I .AD J O URNM E NT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 1 of 33 AGENDA BILL APPROVAL FORM Agenda Subject: Briefing - Utility Plans (Gaub) (30 Minutes) Date: March 21, 2024 Department: Public Works Attachments: Presentation Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: For discussion only. Background for Motion: Background Summary: The City is updating the individual Comprehensive Plan (Plans) for the Sanitary Sewer, Storm Drainage, and Water Utilities in coordination with the update of the City’s overall Comprehensive Plan. The purpose of this discussion is to provide Council with a general overview of each of the Plans, what they entail, and discuss next steps in the development of the Plans. Rev iewed by Council Committees: Councilmember:Tracy Taylor Staff:Ingrid Gaub Meeting Date:April 1, 2024 Item Number:DI.A Page 2 of 33 A U B U R N V A L U E S S E R V I C E E N V I R O N M E N T E C O N O M Y C H A R A C T E R S U S T A I N A B I L I T Y W E L L N E S S C E L E B R A T I O NENGINEERING SERVICES2024 SEWER, STORM, WATERCOMPREHENSIVE PLANS OVERVIEW AND UPDATE RYAN VONDRAK, UTILITIES ENGINEERING MANAGERCITY COUNCIL SPECIAL MEETINGAPRIL 1, 2024Public Works DepartmentEngineering Services Airport Services Maintenance & Operations ServicesPage 3 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 SEWER, STORM, WATER COMPREHENSIVE PLANS OVERVIEW AND UPDATE SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONCITY COUNCIL SCHEDULE OVERVIEWSERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONDecember 2, 2024•Resolution for AdoptionAugust 26, 2024September 9, 2024October 14, 2024•Draft Storm, Sewer, Water Plans DiscussionsApril 1, 2024•Sewer, Storm, Water Plans General OverviewMay 22, 2023June 26, 2023July 10, 2023•Sewer, Storm, Water Policies Review & DiscussionApril 10, 2023•City Comprehensive Plan Overview3Page 5 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 SANITARY SEWER COMPREHENSIVE PLANKey Elements•Creating 6-yr and 20-yr Planning Periods•Sewer Comprehensive Plan Requires Approval from King County•Sewer Comprehensive Plan Requires Ecology Approval5Page 7 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 SANITARY SEWER COMPREHENSIVE PLANChapter 1 Introduction and Background•Explains need for Updating the Plan•Identifies Objectives•Provides Background Utility Information•Describes the Sanitary Sewer Service Area and Neighboring Service Areas6Page 8 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 SANITARY SEWER COMPREHENSIVE PLANChapter 2 Wastewater System PoliciesPolicies:•Service Area•System Planning•Operations and Maintenance•Environmental Stewardship•System Performance and Reliability•Fiscal ResponsibilityMay 22, 2023•Sewer Policies Review & Discussion•Broad statements indicating a general aim or purpose to be achieved.Goals•Topic-specific statement providing guidelines for current and future decision-making. •Indicates a clear commitment of the local legislative body.Policies7Page 9 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 SANITARY SEWER COMPREHENSIVE PLANChapter 4 Description of Existing System•Description of the City’s System•Description of King County System•Infiltration and Inflow•Industrial Waste DischargesChapter 3 Planning Considerations•Hydraulic Modeling for Existing Conditions and Projected (2044)•Information on Projected Future Growth and Capacity Improvements8Page 10 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 SANITARY SEWER COMPREHENSIVE PLANChapter 5 Wastewater System Analysis•Existing System Evaluation•Future System Evaluation•Identify Deficiencies for Capital Improvements•Inflow and Infiltration Analysis9Page 11 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 SANITARY SEWER COMPREHENSIVE PLANChapter 6 Maintenance and Operations•Organization Overview and Responsibilities•System Operations•Fats, Oils, and Grease Reduction Program•Maintenance Program10Page 12 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 SANITARY SEWER COMPREHENSIVE PLANChapter 7 Capital Improvements Plan•Capital Improvement Needs •High Level CostsChapter 8 Finance•Costs of Service•Capital Improvement Funding Plan•Maintaining Reserves•Rate Evaluation11Page 13 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONAny Questions?2024 SANITARY SEWER COMPREHENSIVE PLAN12Page 14 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 STORM DRAINAGE COMPREHENSIVE PLANKey Elements•Policies updated to reflect evolving National Pollutant Discharge Elimination System (NPDES) requirements •Incorporate Stormwater Management Action Plan (SMAP)•Creating 6-yr and 20-yr Planning Periods•Develop Strategy for Future NPDES Compliance Requirements13Page 15 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 STORM DRAINAGE COMPREHENSIVE PLANChapter 1 Introduction•Explains need for Updating the Plan•Identifies Objectives•Approach and Document OrganizationChapter 2 Background•Organizational Structure•Funding Mechanisms•Development Code and Design Standards•Regulatory Considerations15Page 17 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 STORM DRAINAGE COMPREHENSIVE PLANChapter 3 System Goals and PoliciesPolicies:•System Planning•Operations and Maintenance•Fiscal Responsibility•Environmental and Regional CoordinationJune 26, 2023•Storm Policies Review & Discussion•Broad statements indicating a general aim or purpose to be achieved.Goals•Topic-specific statement providing guidelines for current and future decision-making. •Indicates a clear commitment of the local legislative body.Policies16Page 18 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 STORM DRAINAGE COMPREHENSIVE PLANChapter 4 Drainage System•Natural Drainage•Stormwater Drainage Infrastructure•Critical Facilities•Water Quality•Existing Drainage ProblemsChapter 5 Evolution of the Storm Drainage Utility•Methodologies for Evaluating Problems•Developing Capital Improvements17Page 19 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 STORM DRAINAGE COMPREHENSIVE PLANChapter 6 Maintenance and Operations•Organization Overview and Responsibilities•Routine Operations•Maintenance Program18Page 20 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 STORM DRAINAGE COMPREHENSIVE PLANChapter 7 Capital Improvements•Capital Improvement Needs •High Level CostsChapter 8 Implementation Plan•Prioritizes Capital Projects•Future Work PlanChapter 9 Finance•Costs of Service•Capital Improvement Funding Plan•Maintaining Reserves•Rate Evaluation19Page 21 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONAny Questions?2024 STORM DRAINAGE COMPREHENSIVE PLAN20Page 22 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 WATER COMPREHENSIVE PLANKey Elements•Format updated to follow Department of Health (DOH) Guidebook and DOH Design Manual•Creating 10-yr and 20-yr Planning Periods•Water Comprehensive Plan Requires Approvals from King and Pierce Counties•Water Comprehensive Plan Requires DOH Approval22Page 24 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 WATER COMPREHENSIVE PLANChapter 1 Description of the Water System•Ownership and Management•System History and Background•Service Areas, Maps, and Land Uses23Page 25 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 WATER COMPREHENSIVE PLANChapter 1 Description of the Water System Policies:•Business Practice•Service Area•Operations and Maintenance•Financial•Planning•Environmental Stewardship•Design and ConstructionJuly 10, 2023•Water Policies Review & Discussion•Broad statements indicating a general aim or purpose to be achieved.Goals •Topic-specific statement providing guidelines for current and future decision-making.•Indicates a clear commitment of the local legislative body.Policies24 Page 26 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 WATER COMPREHENSIVE PLANChapter 2 Basic Planning Data•Water Service Area Population •Water Service Connections and Usage•Future Population Projections and Land Use •Water Supply and Production•Future Water Demand 25Page 27 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 WATER COMPREHENSIVE PLANChapter 3 System Analysis and Asset Management•Physical Condition of Facilities•Water Quality•Capacity Analysis (Hydraulic Analysis)•Identify Deficiencies26Page 28 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 WATER COMPREHENSIVE PLANChapter 4 Water use Efficiency•Water Use Efficiency Program•Distribution System Leakage•Climate Change ResiliencyChapter 5 Source Water Protection•Wellhead Protection•Watershed Control Program•Sanitary Control Area27Page 29 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 WATER COMPREHENSIVE PLANChapter 6 Operation and Maintenance Program•Organization Overview and Responsibilities•System Operations•Maintenance ProgramChapter 7 Design and Construction Standards•Project Review Procedures•Design and Construction Standards•Construction Certification28Page 30 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION2024 WATER COMPREHENSIVE PLANChapter 8 Capital Improvements Plan•Capital Improvement Needs •High Level CostsChapter 9 Financial Analysis•Costs of Service•Capital Improvement Funding Plan•Maintaining Reserves•Rate Evaluation29Page 31 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONAny Questions?2024 WATER COMPREHENSIVE PLAN30Page 32 of 33 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONNEXT STEPSSERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONDecember 2, 2024•Resolution for AdoptionAugust 26, 2024September 9, 2024October 14, 2024•Draft Storm, Sewer, Water Plans Discussions with CouncilJuly-September 2024•Agency Reviews and CoordinationMay 21, 2024 June 4, 2024July 2, 2024•Planning Commission -Sewer, Storm, Water Comp Plans April 1, 2024•Sewer, Storm, Water Plans General Overview31Page 33 of 33