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HomeMy WebLinkAbout03-25-2024 Minutes City Council Study Session PWCD SFA March 25, 2024 - 5:30 PM CITY OF * * * City Hall Council Chambers MINUTES uWatch the meeting LIVE! -,57,,, — e, ‘. WASHINGTON Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I. CALL TO ORDER Deputy Mayor Brown called the meeting to order at 5:30 p.m. in the Council Chambers of Auburn City Hall, 25 West Main Street in Auburn. A. PUBLIC PARTICIPATION Public Participation The City Council Meeting was held in person and virtually. B. Roll Call Councilmembers present: Deputy Mayor Larry Brown, Hanan Amer, Cheryl Rakes, Clinton Taylor, Tracy Taylor, and Yolanda Trout-Manuel. Councilmember Kate Baldwin arrived at 5:33pm. Mayor Nancy Backus and the following staff members present included: Acting City Attorney Harry Boesche,Assistant Chief of Police Samuel Betz, Director of Special Projects Jeff Tate,Acting Director of Community Development Jason Krum,Acting Assistant Director of Community Development Steven Sturza, Planning Services Manager Alexandria Teague, Director of Equity and Inclusion Brenda Goodson-Moore, Director of Parks,Arts, and Recreation Daryl Faber, Director of Public Works Ingrid Gaub, Right-of-Way Specialist Amber Olds, Business Systems Analyst Chrissy Malave, and Deputy City Clerk Hannah Scholl. II. AGENDA MODIFICATIONS There were no modifications to the agenda. III. ANNOUNCEMENTS, REPORTS,AND PRESENTATIONS A. REDI Report Out Deputy Mayor Brown provided an update on the Racially Equitable, Diverse, and Inclusive (REDI) Coalition, and the workplan. Page 1 of 4 IV. AGENDA ITEMS FOR COUNCIL DISCUSSION A. Briefing - Parks Plan (Faber) (20 Minutes) Director Faber provided Council with a presentation on the Parks, Recreation, and Open Space (PROS) Plan including what the Plan consists of, community outreach and feedback,the vision and community needs for the Auburn Parks system. He discussed the inventory review process including trends, conditions, site assessments, and opportunities. He provided an overview of the goals, recommendations, Levels of Service (LOS), costs, grant funding sources, and the recommended implementation strategies. Council discussed assessable parks, Council feedback, community outreach, language accessibility, and parks maintenance. B. Briefing - Permitting and Decision Making (Krum)(20 Minutes) Acting Director Krum,Acting Assistant Director Sturza, and Manager Teague provided Council with a presentation on Permits and Land Use decisions including the application and review process, requirements, application statistics, and the types of permits per Auburn City Code, Section 14. Acting Assistant Director Sturza discussed Type I, and Type II decisions including permit types, staff review process, notice requirements, and appeals. Manager Teague discussed Type III, and IV decisions including permit types, notice requirements, staff review process, staff reports, recommendations, site specific rezones, administrative appeals, the Hearing Examiner process, and appeals of final decisions. Acting Director Krum provided Council with an overview of the Hearing Examiner and the importance of the process. Council discussed the MultiCare Rezone, SEPA reviews, and reviewed timelines. C. Briefing - Facility Master Plan (Gaub) (20 Minutes) Director Gaub provided Council with a presentation on the Facility Needs Study and the Facility Master Plan including the history of the Plan, and project goals. She discussed the issue summaries for the Justice Center/Police Department, and the Maintenance & Operations (M&O) buildings, alternative analysis findings, and final recommendations. She discussed the phasing and financing plans,facility maintenance, and the projected impacts to the General and Utility Funds. Council discussed Game Farm Park expansion, the M&O expansion, Page 2 of 4 financing, projects in progress, and needs assessments. D. Ordinance No. 6933 (Krum)(5 Minutes) An Ordinance amending Title 2 of the Auburn City Code formalizing the creation of the City of Auburn Department of Innovation and Technology Director Tate provided Council with an overview of Ordinance No. 6933, 6934, and 6935 including the need and purpose for implementation of each Ordinance. Council discussed the various Divisions within each new Department. E. Ordinance No. 6934 (Krum) (5 Minutes) An Ordinance amending Title 2 of the Auburn City Code formalizing the creation of the City of Auburn Office of Equity See Item IV.D above. F. Ordinance No. 6935 (Krum)(5 Minutes) An Ordinance amending Title 2 of the Auburn City Code formalizing the creation of the City of Auburn Department of Human Services See Item IV.D above. G. 2023 CDBG CAPER Report Out(Krum)(15 Minutes) Director Tate provided Council with a presentation on the Community Development Block Grant(CDBG)2023 Consolidated Annual Performance and Evaluation Report(CAPER) including the General Fund versus CDBG Funds, an overview of what the CAPER entails, and administrative requirements. He discussed how the 2023 CDBG Funds were distributed including the Housing Repair Program,ADA sidewalk improvements, Rental Assistance Program, Fair Housing services, and staff time. Council discussed other municipalities. V. PUBLIC.WORKS AND COMMUNITY DEVELOPMENT DISCUSSION ITEMS A. Ordinance No. 6939 (Gaub) (10 Minutes) An Ordinance granting Ziply Fiber Pacific, LLC DBA Ziply Fiber,A Delaware Limited Liability Company,A Franchise for Wireline Telecommunications Councilmember T.Taylor Chaired this portion of the meeting. Specialist Olds provided Council with an overview of Ordinance No. 6939. Council discussed timelines. Page 3 of 4 VI. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 7:04 p.m. APPROVED this 1st day of April 2024. 4 ' 4.. RY B r'OWN, DEPUMAYOR Hannah Scholl, Deputy City Clerk Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.aubumwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 4 of 4