HomeMy WebLinkAbout03-22-2024 Special Minutes ATY OF * Special City Council Meeting
U.-�= � 1 = B March 22, 2024 - 8:30 AM
City Hall Council Chambers
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WASHINGTON MINUTES
I. CALL TO ORDER
Mayor Nancy Backus called the meeting to order at 8:30 a.m. in the Council
Chambers of Auburn City Hall, 25 West Main Street.
II. LAND ACKNOWLEDGEMENT
III. PUBLIC PARTICIPATION
1. Public Participation
The City Council Meeting was held in person and virtually.
A. Pledge of Allegiance
Mayor Backus led those in attendance in the Pledge of Allegiance.
IV. ROLL CALL
Councilmembers present: Deputy Mayor Larry Brown, Kate Baldwin,
Cheryl Rakes, Tracy Taylor, Clinton Taylor arrived at 8:34am, and Yolonda
Trout-Manuel arrived at 8:43am. Councilmember Hanan Amer was
excused.
Mayor Nancy Backus and the following staff members present included:
Acting City Attorney Harry Boesche, Chief of Police Mark Caillier, Director
of Administration Dana Hinman, Acting Director of Community
Development Jason Krum, Director of Human Resources and Risk
Management Candis Martinson, Director of Public Works Ingrid Gaub,
Director of Parks,Arts, and Recreation Daryl Faber, Director of Human
Services Kent Hay, Director of Equity and Inclusion Brenda Goodson-
Moore, Director of Finance Jamie Thomas, Director of Innovation and
Technology David Travis, Director of Special Projects Jeff Tate, Financial
Planning Manager Frank Downard, and Deputy City Clerk Hannah Scholl.
V. DISCUSSION ITEMS
A. City Budget Overview and Strategic Priority Setting Discussion
Director Tate provided an overview of the agenda, the Leadership Retreat
objectives, and the overall code of conduct for the meeting.
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Director Thomas provided an overview of the budget process including the
adoption of the biennial budget. She discussed the Governmental funds
including Special Revenue funds Streets, and Arterials, Lodging Taxes,
American Rescue Plan Act, Drug Forfeitures, Mitigation Fees,the
outstanding Governmental debt which includes the City Hall Annex
Building, Local Revitalization, and the Golf and Cemetery projects. She
discussed the Capital Projects funds including Real Estate Excise Taxes,
State, Local, and Federal Grants. She also discussed the General
Governmental funds.
Director Thomas discussed the Enterprise and Internal Service Proprietary
funds including rates, projects, and the departments funded. She also
discussed Fiduciary funds including the Fire Pension, and South King
Housing and Homeless Partners (SKHHP)agency funds, and the
Cemetery Endowment permanent fund.
Council discussed interest rates on debt service funds.
Director Thomas discussed the General Fund Budget including revenue
sources; Property Tax, Sales Tax, and B&O Tax, Utility Tax, and
Streamlined Sales Tax Mitigation. She discussed property taxes in more
detail including the 2024 Preliminary Assessed Valuation, and the 2023
Property Tax Levy.
Council discussed Utility Taxes,ARPA Funds, B&O Tax, and Property
Taxes.
Mayor Backus recessed the meeting at 10:30am and reconvened the
meeting at 10:45am.
Director Thomas discussed expenditures including salaries, benefits,
SCORE and Valley Communications contracts, and inflation. She also
discussed the Fund Balances including an overview of how the Fund
Balance is calculated, reserve policies such as Operating Fund,
Cumulative Reserve Fund, Replacement Reserves, and long-range •
projections. She also discussed future funding considerations including
Public Safety Sales Tax, Levy Lid Lift, and Bond Levy.
Council discussed the Public Safety Sales Tax, and School Zone
Cameras.
Director Tate gave an overview of the 2023 Council Retreat themes and
subject discussions.
Chief Caillier provided an overview of Community Safety, Director Thomas
provided an overview of Fiscal Sustainability, Director Hay provided an
overview of Community Wellness, and Director Gaub provided an overview
of Infrastructure.
Mayor Backus recessed the meeting at 11:56am for lunch and reconvened
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the meeting at 12:45pm.
Council and Directors discussed the four Special Focus Areas and their
strategic priorities within each.
Mayor Backus recessed the meeting at 2:45pm and reconvened the
meeting at 3:00pm.
Directors and Council broke out into their Special Focus Area groups to
discuss their priorities and how they can be accomplished,then reported
out:
Community Wellness:
They discussed needing more community outreach, a need for common
vision&strategy, and including the community in decision making.
Finance & Internal Services:
They discussed the need to determine adequate staffing and resource
alignments, culture building, more community outreach, and using data for
informed decision making.
Public Works & Community Development:
They discussed that they have a clear vision and strategy, but need more
commitment, and more planning as a team.
•
Municipal Services:
They discussed needing more community outreach and input, a need for
clear vision, and more conversations between staff, Council, and the
community.
Director Tate wrapped up the meeting by thanking Directors and
Councilmembers for their time and dedication. He provided a brief
overview of what to expect at the two-day Leadership Retreat in April.
VI. ADJOURNMENT
There being no further business to come before the Council, the
meeting was adjourned at 4:45 p.m.
APPROVED this 1st day of April 2024.
j44_414/(4/ute,
FY riik US, M AYOR Hannah Scholl, Deputy City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.aubumwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
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