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HomeMy WebLinkAbout6933 ORDINANCE NO. 6933 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING TITLE 2 OF THE AUBURN CITY CODE FORMALIZING THE CREATION OF THE CITY OF AUBURN DEPARTMENT OF INNOVATION AND TECHNOLOGY WHEREAS, Title 2 of the Auburn City Code includes a separate chapter of code establishing each city department, the roles and responsibilities within the department, and the roles and responsibilities of each department director; and WHEREAS, digital infrastructure is an essential element necessary for a modern city that desires to deliver efficient, reliable and safe service to the community and as an employer; and WHEREAS, all employees and elected officials at the City of Auburn rely upon hardware, software and communication to carry out their primary job responsibilities; and WHEREAS, employees and elected officials require ongoing assistance and support designed to keep hardware, software and community systems working; and WHEREAS, digital infrastructure systems that enable the storage of personal information require sophisticated security approaches that protect people; and WHEREAS, it is appropriate to centralize software and hardware acquisition, management, maintenance and inventory systems; and WHEREAS, the Auburn City Council desires to formalize the creation of the City of Department of Innovation and Technology; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, Ordinance No. 6933 March 18, 2024 Page 3 WASHINGTON, DO HEREBY ORDAIN as follows: Section 1: Creation of the Department of Innovation and Technology. Chapter 2.13 of the Auburn City Code, as legally described in Exhibit A hereto, is adopted for the purpose of creating the Department of Innovation and Technology and defining its responsibilities and authorities. Section 2. Implementation of Ordinance. The Mayor and her designee(s) are authorized to take such further actions and implement those administrative procedures necessary to implement and/or carry out the directives of this Ordinance. • Section 3. Severability. If any one or more section, subsection, or sentence of this ordinance is held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. Section 4. Corrections by City Clerk. Upon approval of the city attorney, the city clerk is authorized to make necessary corrections to this ordinance, including the correction of clerical errors in the body of this ordinance or exhibit(s) thereto; ordinance, section, or subsection numbering; or references to other local, state, or federal laws, codes, rules, or regulations. Ordinance No. 6933 March 18, 2024 Page 3 Section 5. Effective Date. This ordinance shall take effect and be in force five (5) days following its passage and publication, as provided by law. INTRODUCED: APR 01 2024 PASSED: APR 0 1 2024 APPROVED: APR 0 1 2024 uift NANCY :AS, MAYOR APP 1411, A-rtri,ow-ESTL.w‘..r 'AAP *3 • 44.°1 Ckareka.,& Shawn Campbell, MMC, City Clerk Harry bo- "" trtg'City Attorney Published: 4 ) inziA 1n1lAt Sta -ke Ti mtk1 Ordinance No. 6933 March 18, 2024 Page 3 Ordinance 6933 - Exhibit A Chapter 2.13 DEPARTMENT OF INNOVATION AND TECHNOLOGY Sections: 2.13.010 Created 2.13.020 Powers and purpose 2.13.030 Director-Appointment- Duties 2.13.010 Created To established Innovation and Technology Department for managing the City's information technology resources,which shall include: Cybersecurity, telecommunications, data transport, and physical infrastructure which includes fiber optic network; routing and switching technologies, applications and application infrastructure, computer engineering and operations, data centers, servers, storage, and backup equipment; desktop, mobile, and printing devices; cloud services including, but not limited to, Software, Infrastructure, and Platform as a Service (SaaS, laaS, PaaS) as defined by the National Institute of Standards and Technology; including; but not limited to, public-facing technology services, internal facing web services, maintenance of applications, and customer support for the above for the entire City. 2.13.020 Powers and purpose The department of innovation and technology is primarily an internal service provider that is responsible for the following: A. Prepare and update technology strategic plans and policies for the City; B. Develop, promulgate, and implement City policies and standards governing the acquisition, management, and disposition of information technology resources; C. Develop policies and standards for the management, maintenance and operation of City:information technology resources; Ordinance 6933 - Exhibit A D. Develop and oversee an information technology training program for the City; E. Develop priorities and guidelines to assist City departments in preparing annual operating and capital information technology budgets; F. Review City department budget submittals to ensure that information technology budget priorities and guidelines are appropriately addressed in proposed budget allocations, and that all proposed uses of technology resources are consistent with the City's policies, standards and technology agenda; G. Make recommendations to the Mayor and City Council on changes to department information technology budget submittals for consistency with the City's policies, standards, and technology agenda; H. In collaboration with City departments, determine the most effective ways of providing information technology resources to City departments, including services and the management thereof, using City or contracted sources; I. Establish and regularly update information technology architecture for the City to ensure adequate attention to Cyber-security and disaster recovery; J. Establish a system of prices, rates and allocations, and charge City departments and other users for services furnished by the Department; 2.13.030 Director - Appointment - Duties The Director shall be the head of the Auburn's Innovation and Technology Department, shall be responsible for the administration of the Department, and shall: A. Oversee the administrative functions of the department of innovation and technology. B. Manage the preparation of the proposed annual budget of the Innovation and Technology Department, authorize necessary expenditures and enter into contracts for professional and expert services in accordance with the annual budget; develop and manage programs, and supervise development and maintenance, of adequate managerial and accounting systems and procedures; Ordinance 6933 - Exhibit A C. Execute, administer, modify, and enforce such agreements and instruments as the Director shall deem both reasonably necessary to implement programs consistent with all applicable laws and ordinances and appropriate for carrying out the responsibilities, functions, and activities of the Department; D. Provide professional recommendations on City information technology issues, including the operations of the Innovation and Technology Department, budget allocation, policies, and standards for the acquisition, management, and disposition of information technology assets, and the most effective ways of providing information technology resources to support the missions of City departments; and E. Appoint, remove, supervise, and control employees in the Department in accordance with applicable rules, policies and regulations; F. Supervise department of innovation and technology staff and programs. G. Formulate and recommend comprehensive goals, policies, and strategies on matters related to the technology needs for the city and various departments. H. Oversee the preparation of grants and contracts.