HomeMy WebLinkAboutTransportation ConsultNW AG-C-233 AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-233
THIS AGREEMENT made and entered into by and between the CITY' OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter ,referred to
as "CITY" and with, Transportation Consulting Northwest, whose address is 1607 E
Main Street, Auburn, WA 96002, hereinafter referred to as "CONSULTANT".
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, attached and by this reference made part of this Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
July 30, 2004.
The established completion time shall not be extended because of an!/delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by a[n act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
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3. COMPENSATION.
The total amount of the Agreement is not to exceed $5,000.
The CONSULTANT shall be paid by the CITY as per the attached Rate Sheet,
denoted as Exhibit B, which is attached hereto and by reference made a part of this
Agreement. Non-direct salary charges may include, but are not limited to the following
items: reproduction fees, communication fees, and mileage. The billing for non-salary
cost, directly identifiable with the project, shall be an itemized listing of charges
supported by copies of the original bills, invoices, expense accounts and miscellaneous
supporting data retained by the CONSULTANT. Copies of the original supporting
documents shall be supplied to the CITY upon request. All above charges must be
necessary for the services provided under the Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services.
4. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
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April 27, 2004
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perform its services to conform to generally accepted professional engineering
standards and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of iits services.
Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
5. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall indemnify and hold the CITY and its officers and
employees harmless from and shall process and defend at its own expense all claims,
. demands, or suits at law or equity arising in whole or in part from the CONSULTANT'S
negligence or breach of any of its obligations under this Agreement; provided that
nothing herein shall require the CONSULTANT to indemnify the CITY against and hold
harmless the CITY from claims, demands or suits based solely upon the conduct of the
CITY, their agents, officers and employees and provided further that if the claims or
suits are caused by or result from the concurrent negligence of (a) the CONSULTANT'S
agents or employees and (b) the CITY, their agents, officers and employees, this
indemnity provision with respect to (1) claims or suits based upon such negligence, (2)
the costs to the CITY of defending such claims and suits, etc. shall be valid and
enforceable only to the extent of the CONSULTANT'S negligence or the negligence of
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the CONSULTANT'S agents or employees. The provisions of this section shall survive
the expiration or termination of this Agreement.
6. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
7. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
commercial general liability insurance against claims for injuries to persons or damage
to property which may arise from or in conjunction with services provided to tl~e CITY by
the CONSULTANT, its agents, employees or subcontractors, under this Agreement.
The CONSULTANT agrees to provide commercial general liability insurance and shall
maintain liability limits of no less then ONE MILLION DOLLARS ($1,000,000) per
occurrence and ONE MILLION DOLLARS ($1,000,000) general aggregate. 'l-he
CONSULTANT shall also provide and maintain professional liability coverage, in the
minimum liability limits of ONE MILLION DOLLARS ($1,000,000) per claim and ONE
MILLION DOLLARS ($1,000,000) aggregate.
The general liability coverage shall also provide that the CITY, its officers,
employees and agents are to be covered as additional insured as respects: Liability
arising out of the services or responsibilities performed by or under obligation of the
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CONSULTANT under the terms of this Agreement, by the CONSULTANT, its
employees, agents and subcontractors.
Both the general liability and professional liability coverage shall provide that the
CONSULTANT'S insurance coverage shall be primary insurance as respect.,; the CITY,
its officials, employees and agents. Any insurance or self insurance maintained by the
CITY, its officials, employees or agents shall be excess to the CONSULTANT'S
insurance and shall not contribute with it. Each insurance policy required by this
section of the Agreement shall be endorsed to state that coverage shall not be
suspended, voided, or canceled except when thirty (30) days prior written no[ice has
been given to the CITY by certified mail return receipt requested. All insurance shall be
obtained from an insurance company authorized to do business in the State of
. Washington. The CONSULTANT agrees to provide copies of the certificate.,; of
insurance to the CITY specifying the coverage required by this section within 14 days of
the execution of this Agreement. The CITY reserves the right to require that complete,
certified copies of all required insurance policies be submitted to the CITY at any time.
The CITY will pay no progress payments under Section 3 until the CONSULTANT has
fully complied with this section.
8. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap.
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9. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries a~nd such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to th(; CITY
under the terms of this Agreement.
10. CERTIFICATION REGARDING DEBARMENT~ SUSPENSION., AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
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(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or ¢ontra¢lL under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
11. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
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April 27, 2004
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Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
12. GENERAL PROVISIONS.
12.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where appllicable,
Federal laws.
12.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CIITY shall
proceed diligently with the performance of the services and obligations herein.
12.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
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April 27, 2004
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12.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
12.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
12.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
12.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its pedormance as of the date of this Agreement.
12.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
12.9. This Agreement shall be administered by Tim Miller, on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn
Attn: Scott Nutter, Project Engineer
25 W Main Street
Auburn WA 98001
Phone: 253.804.5068
Fax: 253.931.3053
E-mail: snutter@ci.auburn.wa.us
Agreemcnt for Professional Services AG-C-233
April27,2004
Pagc9ofl0
Transportation Consulting Northwest
Attn: Tim Miller
1607 E Main St
Auburn WA 98002
Phone: 253.931.0506
Fax: 253.939.6938
E-mail: tmiller@tcninc.corn
12.10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 12.9, or if to such other person designated b,y a party
to receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
12.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement for Professional Services AG-C-233
April 27, 2004
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ATTEST:
Danielle E. Daskam, City Clerk
CITY O~
Peter B Lewis, M~lyor /
Date ~(~ [~d__/[~ L f'
TRANSPORTATION CONSULTING NORTHWEST
Title: ~J~i::~..
Federal Tax ID #:
File: H:\CONSULTANTS~AGREEMENTS~004~AGC233 AGREEMENT.DOC
Agreement for Professional Services AG-C-233
April 27, 2004
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EXHIBIT A
SCOPE OF WORK
As a cost and time savings effort, the City of Auburn desires to re-use
salvaged traffic signal poles on the 41st Street SE & "A" Street SE
intersection. TCN will provide assistance to the City of Auburn by
evaluating the use of existing poles. Tasks envisioned in this effort include:
]. Physical inspection and measurement of the salvaged poles (City to
grant TCN access to salvage yard)
2. Review of signal plans from 277th & Auburn Way N (origin of salvaged
poles)
3. Review of documentation from Valmont (pole manufacturer) as may be
supplied by the City or obtained otherwise from Valmont
. 4. Coordination with Valmont design engineers to determine pole suitability
for re-use at 4:[st & "A"
5. Prepare recommendations on the use of these existing signal poles
6. Modify 41st & "A" signal plan sheets to reflect incorporation of salvaged
poles
Note: TCN does not offer structural design services and will rely on Valmont
engineering to produce all structural analysis that may be developed in the
course of this project. The City will allow TCN to be reimbursed for structural
analysis costs by Valmont or others.
Page 1 of 4
EXHIBIT B
RATE SHEET
Traffic Engineering Services
Principal:
Technician
Clerical:
Loaded Rate
$119.00/hour
$ 57.00/hour
$ 38.00/hour
Expenses
Mileage:
Direct Expenses:
Loaded Rate.
$0.375/mile
Cost plus 10%
, Billing
Services are billed on an hourly basis once per month
Page 1 of I
CONSULTANT INVOICES
Consultant invoices should contain the following information:
On consultant letterhead.
A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
Internal invoice number and/or sequential numeric number (i.e.: progress payme, nt # 10).
Invoice date.
Period of time invoice covers.
Consultant Agreement # (i.e.: AG-C-010).
Project number(s) listed (i.e.: PR562).
City's project manager listed.
The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design, right-of-
way, or construction) or task order number.
Direct salary (base salaries)
Indirect salary (benefits)
Direct non-salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead). The City does not pay for consultant meals unless part ora task requires travel
outside of the greater Seattle, Tacoma, and Everett area. These costs are to be broken down
and backup information is to be attached to invoice. Project managers are to inform
consultants as to what is required for break down information and if backup info~nation is to
be attached. Break out the same for subconsultant charges.
Previous and remaining base contract amounts left in each task and total contract - total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
Percentage of work completed to date compared to total amount of work (if required by the
project manager).
Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
Invoices for previous year is due by January 15th.
For grant/special funded projects there might be other special information needed, reference
the LAG manual.
SAMPLE INVOICE
City of Auburn
25 West Main
Auburn WA 98001
Attn: Peter Gates (Project Manager)
Agency Agreement #: AG-C-010
Engineering Services performed during the period of: January 2001
Invoice #: 5222
Progress Payment #: 2
Invoice Date: February 10, 5!001
Project Name: Thomas Nelson Farm
Project #: PR562
SAMPLE ENGINEERING, INC.
Personnel
Hours Hourly Rate
Mike Jones, Principal in Charge
Carla Maker, Architect
Joe Smith, Word Processing
Consultant Personnel Sub Total:
Amount
1 $125.00 $125.00
5 $ 72.00 $144.00
10 $ 48.00 $480.00
$749.00
Expenses (see attached documentation) Charges
Mileage ($0.345/mile): 20 miles
Communications: $30.00
Printing: $29.00
Multiplier TotaI
x 1.1 $ 7.59
x 1.I $33.00
x 1.1 $31.90
Consultant Expenses Sub Total:
$72.49
Consultant Total:
$821.49
SUB CONSULTANTS
Subconsultant (see attached documentation)
Hours Hourly Rate )anount
' ABC ENVIRONMENTAL, INC., Civil Engineer
ELECTRICAL CONSULTING, Electrical Engineer
MECHANICAL SOLUTIONS, Mechanical Engineer
MOVING COMPANY, Moving Consultant
Subconsultant Sub Total:
x 1.1 Multiplier:
10 $100.00 $1,000.00
5 $100.00 $ 500.00
10 $100.00 $1,000.00MRF*
2 $100.00 $ 100.00
$2,600.00
$ 260.00
SubconsultantTotal: $2,.86600
TOTAL DUE THIS INVOICE
............... $3.681.49
CONTRACT BREAKDOWN
Amount Prior This Total Invoiced % % Amount
Task Authorized Invoiced Invoice To Date Expended Completed Remaining
Original
Contract $22,000.00 $1,025.00 $2,681.49 $3,706.49 20% 25% $18,293.51
MRF* $2,500.00 $0.00 $1,000.00 $l,000.00 40% 45% $1,500.00
TOTAL $24,500.00 $1,025.00 $3,681.49 $4,706.49 $19,793.51
Note: MRF=Management Reserve Fund
* Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the amount of
$2,000.00.