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Home My WebLink AboutInteragncy Comm for Outdoor Rec YAF Project Agreement Youth Athletic Facility Grant Account Project Sponsor: Project Title: Auburn Parks & Rec Dept Lea Hill Ballfield #2 Improvements Project Number: 03-1334D Approval Date: 4/2/2004 PARTIES OF THE AGREEMENT This Project Grant Agreement (Agreement) is entered into between the Interagency Committee for Outdoor Recreation (lAC), P.O. Box 40917, Olympia, Washington 98504-0917 and Auburn Parks & Rec Dept, 910 9th Street SE, Auburn, WA 98002 (Sponsor) and shall be binding upon the agents and all persons acting by or through the parties. PURPOSE OF AGREEMENT This Agreement sets out the terms and conditions by which a grant is made from the Youth Athletic Facility Grant Account of the State of Washington's General Fund. The grant is administered by the lAC to the Sponsor for the project named above. C. DESCRIPTION OF PROJECT The subject Project is described on the attached Project Summary. D. TERM OF AGREEMENT The Project Sponsor must insure that the facility developed, improved, and/or maintained through the Youth Athletic Facilities Account funding identified in the Project Agreement is made available for public youth and/or community athletics for a minimum of twenty (20) years from the date of project completion. E. PERIOD OF PERFORMANCE The Project reimbursement period shall begin on May 1, 2004 and end on March 31, 2005. No expenditure made before or after this period is eligible for reimbursement unless incorporated by written amendment into this Agreement. PROJECT FUNDING The total grant award provided by the lAC for this project shall not exceed $20,000.00. The lAC shall not pay any amount beyond that approved for funding of the project. The Sponsor shall be responsible for all total project costs that exceed this amount. The contribution by the Sponsor toward work on this proiect at a minimum shall be as indicated below; lAC - YAF - Maintaining Project Sponsor Total Project Cost G. RIGHTS AND OBLIGATIONS Percentage Dollar Amount 47.62% $20,000.00 52.38% $22,000.00 100.00% $42,000.00 All rights and obligations of the parties to this Agreement are subject to this Agreement and its attachments, including the Sponsor's Application, Project Summary, Eligible Reimbursement Activities Report, Project Milestones, and the General Provisions, all of which are attached hereto and incorporated herein. Except as provided herein, no alteration of any of the terms or conditions of this Agreement will be effective unless provided in writing. All such alterations, except those concerning the pedod of performance, must be signed by both parties. Period of performance extensions need only be signed by IAC's Director. The Sponsor has read, fully understands and agrees to be bound by all terms and conditions as set forth in these documents. YAF Project Agreement Youth Athletic Facility Grant Account Chapter 79A.25 RCW, Chapter 286 WAC PROJAGR1 .RPT Page 1 of 2 COMPLIANCE WITH APPLICABLE STATUTES, RULES, AND lAC POLIC#=-~ This Agreement is govemed by, and the Sponsor shall comply with, all applicable state and federal laws and regulations, including Chapter 79A.25 RCW, Chapter 286 WAC and published agency policies, which are incorporated herein by this reference as if fully set forth. ADDITIONAL PROVISIONS OR MODIFICATIONS OF THE GENERAL PROVISIO.~..; The Project Sponsor must ensure that the facility acquired, developed, improved, and/or maintained through the Youth Athletic Facilities Account funding identified in this Project Agreement is made available for public youth and/or community athletics for a minimum of twenty (20) years from the date of project completion. Project Completion begins at lACs issuance of final reimbursement. Should the facility become unavailable for public youth and/or community athletic use during this 20 year period, except as provided for in Section 25 (b), lAC requires the project sponsor to replace all entirely or partially funded project elements within this agreement. FEDERAL FUND INFORMATION (none) PROJECT GRANT AGREEMENT REPRESENTATIVF All written communications sent to the Sponsor under this Agreement will be addressed and delivered to: Prolect Contact Name: Dan Scamporlina Title: Landscape Architect Address: 25 W Main St Auburn, WA 98001 IA._ C Interagency Committee for Outdoor Recreation Natural Resources Building PO Box 40917 Olympia, Washington 98504-0917 www.iac.wa.gov/iac/ These addresses shall be effective until receipt by one party from the other of a wdtten notice of any change. Lo ENTIRE AGREEMENT This agreement, along with all affachments, constitutes the entire agreement of the parties. No other understandings, oral or othe~vise, regarding this Agreement shall exist or bind any of the parties. M. EFFECTIVE DATE This agreement, for project #03-1334D, shall be effective upon signing by all par'ties. STATE OF WASHINGTON INTERAGENCY COMMITTEE FOR OUTDOOR RECREATION Laura Eckert Johnson, Director DATE: PROJECT SPONSOR Pre-approved as to form: BY: /S/ Assistant Attorney General YAF Project Aoreement Youth Athletic Facility Grant Account Chapter 79A.25 RCW, Chapter 28§ WAC PaGe 2 of 2 PROJAGR2.RPT Youth Athletic Facilities Maintaining Category Post-Evaluation Project Summary TITLE: Lea Hill Ballfield #2 Improvements NUMBER: 03-1334D (Development) STATUS: Board Funded SPONSOR: 'Auburn Parks & Rec Dept EVALUATION SCORE: 44.5000 BOARD RANKING: 7 of 33 COSTS: YAF- Main~ininq $20,000 48% Local $22,000 52% Total $42,000 100% SPONSOR MATCH: Cash Donations Donated Labor DESCRIPTION: This project is located at Lea Hill Ballfield in Auburn in King County. The purpose of these improvements is to extend the playing season and number of available days in which the field can be used. Improvements to the field will include installation of a drainage system. Current drainage is not adequate. In most years the field is not playable until late May or June due to wet conditions. Additional improvements will include new dugouts, bleachers, infield material, repairs to the irrigation system, and a portable mound. Green River Community College will be a partner with the City of Auburn in this effort. They have agreed to commit $5,000 in cash and $2,500 of in-kind services. The college is one of the users of the field with their fastpitch program and with increased field availability due to the maintenance improvements, the City of Auburn Parks and Recreation, Auburn Little League, and other youth serving organizations would increase their availability by two months. LOCATION INFORMATION: The project site is located in south King County, east of the city of Auburn. YAF GROUP: Statewide COUNTY: Kin;I SCOPE (ELEMENTS): Architectural & En¢lineerin~ Landscapin~ Sales Tax Athletic Fields Park Furniture FISCAL YEAR: 2004 DATE PRINTED: Mav 3, 2004 1PAPSUM2.RPT Lea Hill Ballfleld ~2 Improvements ~l~mraitevag~)~r Project Sponsor: Project Title: Eligible Reimbursement Activities Report Auburn Parks & Rec Dept Project Number: 03-1334 D Lea Hill Ballfield #2 Improvements lAC Approval: 4/2/2004 Development Items: Items Elements Unit Quantity Description A & E development Architectural & Engineering Athrefic Fields Athletic Fields Athletic Fields Landscaping Landscaping Park Furniture Sales Tax Dugouts Irrigation - automatic for tun~/pJayfiel(J Mound Drainage system Top soil/mulch Bleachers Sales Tax Lump Sum 1.00 Sq Ft 600.00 2 Dugouts Acres 1.00 Repairs to exisiting system Each 1.00 Portable - regulation size Lump sum 1.00 20,000 sf of subsurface drainage Yds 100.00 Infield mix Each 2.00 5 row bleachers Lump Sum 1.00 ELIGREIM.RPT May 3, 2004 Page: 1 RECRERTION Milestone Report By Project Project Number: Project Name: Sponsor: lAC Project Manager: 03-1334 D Lea Hill Ballfield #2 Improvements Auburn Parks & Rec Dept Darrell Jennings Project Start 05/01/2004 Construction Started 09/0112004 Sponsor Proposed Complete Date 12/31/2004 Project Complete 03/31/2005 Final Docs & Billing to lAC 06/30/2005 = Milestone Complete Critical Milestone ILESTO.RPT Ma,/ 03, 2004 Page: 1 Press Release Template Auburn Parks & Rec Dept offered grant to enhance community athletic facilities. (Auburn) - Auburn Parks & Rec Dept was awarded a grant of $20,000 from the Youth Athletic Facilities Program, YAF Maintaining category. The grant was awarded by the Intaragency Committee for Outdoor Recreation (lAC), and will be used for the following: This project is located at Lea Hill Ballfield in Auburn in King County. The purpose of these improvements is to extend the playing season and number of available days in which the field can be used. Improvements to the field will include installation of a drainage system. Current drainage is not adequate. In most years the field is not playable until late May or June due to wet conditions. Additional improvements will include new dugouts, bleachers, infield material, repairs to the irrigation system, and a portable mound. Green River Community College will be a partner with the City of Auburn in this effort. They have agreed to commit $5,000 in cash and $2,500 of in-kind services. The college is one of the users of the field with their fastpitch program and with increased field availability due to the maintenance improvements, the City of Auburn Parks and Recreation, Auburn Little League, and other youth serving organizations would increase their availability by two months. There were thirty-three applications submitted for consideration in the Youth Athletic Facilities Program, YAF Maintaining category. Each project went through an evaluation process prior to being recommended for funding. The lAC Board approved funding for thirty-three projects on Friday, April 2, 2004. Funding for the Youth Athletic Facilities Program, YAF Maintaining category comes from a $10 million donation made in 1998 by the Seattle Seahawks "team affiliate" and interest derived from that donation. Referendum 48 (the Stadium Act) authorized creation of the YAF program, which provides funding for community athletic facilities. Auburn Parks & Rec Dept will leverage local contributions totaling $22,000 with grant monies to implement the project. Total estimated project cost is $42,000. lAC is the state's administrator of the grant program. Contact: Dan Scamporlina, (253) 931-3043 (sponsor project manager) Darrell Jennings, (360) 902-3020, darreilj@iac.wa.gov (lAC project manager)