HomeMy WebLinkAboutCarollo Engineers PC AG-C-310
2007 AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-310
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and Carollo Engineers, P.C., an Arizona professional corporation,
whose address is 1218 Third Avenue, Suite 1600, Seattle, Washington, 98101,
hereinafter referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
December 31, 2008 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
Agreement for Professional Services AG-C-310
September 19, 2007
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3. COMPENSATION.
Compensation will be on a time and material basis, not to exceed $444,404,
which includes a Management Reserve Fund amount of $25,000. Costs will be based
on Exhibit B, which is attached hereto and by this reference made a part of this
Agreement. Expenditure of Management Reserve Funds must be authorized by the
CITY as set forth in Section 4 of this Agreement.
The CONSULTANT shall be paid by the CITY for direct non-salary cost, per
attached Exhibit B, at the actual cost to the CONSULTANT. These charges may
include, but are not limited to the following items: outside reproduction fees, courier
fees, subconsultant fees, and materials and supplies. For sub consultants, the
CONSULTANT shall be paid at the actual cost to the CONSULTANT plus 5%. The
billing for non-salary cost, directly identifiable with the project, shall be submitted as an
itemized listing of charges supported by copies of the original bills, invoices, expense
accounts and miscellaneous supporting data retained by the CONSULTANT. Copies of
the original supporting documents shall be supplied to the CITY upon request. All
above charges must be necessary for the services provided under the Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services or work shall be authorized in writing under the Management Reserve
Fund as detailed in Section 4.
4. MANAGEMENT RESERVE FUND.
The CITY may establish a Management Reserve Fund to provide flexibility of
authorizing additional funds to the Agreement for allowable unforeseen costs, or
reimbursing the CONSULTANT for additional work beyond that already defined in this
Agreement for Professional Services AG-C-310
September 19, 2007
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Agreement. Such authorization(s) shall be in writing, prior to the CONSULTANT
expending any effort on such services, and shall not exceed $25,000. This fund may
be replenished in a subsequent supplemental agreement. Any changes requiring
additional costs in excess of the Management Reserve Fund shall be negotiated and
approved by the CITY prior to any effort being expended on such services.
5. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the
performance of any work under this AGREEMENT without prior written permission of
the CITY. No permission for subcontracting shall create, between the CITY and
subcontractor, any contractor or any other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts exceeding $10,000 in cost shall contain all
applicable provisions of this AGREEMENT.
6. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
perform its services to conform to generally-accepted professional engineering
standards and the requirements of the CITY.
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September 19, 2007
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Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
7. INDEMNIFICATIONIHOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, arising out of or resulting from the
acts, errors or omissions of the CONSULTANT in performance of this Agreement,
except for injuries or damages caused by the sole negligence of the CITY.
8. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
9. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
Agreement for Professional Services AG-C-310
September 19, 2007
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such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO} form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be named as an insured under the CONSULTANT'S
Commercial General Liability insurance policy with respect to the work
performed for the CITY using the applicable ISO Additional Insured
endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
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September 19, 2007
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The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability, Professional Liability, and Commercial General
Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as
respects the CITY. Any insurance, self insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior written
notice has been given to the CITY by certified mail, return receipt requested.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A-:VII.
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
10. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap.
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September 19, 2007
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11. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
12. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within athree-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
Agreement for Professional Services AG-C-310
September 19, 2007
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performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within athree-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
13. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
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September 19, 2007
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14. GENERAL PROVISIONS.
14.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
14.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
14.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
14.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
14.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
14.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
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September 19, 2007
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14.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
14.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
14.9. This Agreement shall be administered by Lara Kammereck on behalf of
the CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY.
Any written notices required by the terms of this Agreement shall be served on or
mailed to the following addresses:
City of Auburn
Attn: Ben Hennebert
25 W Main Street
Auburn WA 98001
Phone: 253.804.5063
Fax: 253.931.3053
E-mail: bhennebert@auburnwa.gov
Carollo Engineers, P.C.
Attn: Lara Kammereck
1218 Third Avenue, Suite 1600
Seattle, WA 98101
Phone: 206.684.6532
Fax: 206.903.0419
E-mail: Iammereck@carollo.com
14.10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 14.9 or if to such other person designated by a party to
receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
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September 19, 2007
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14.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement for Professional Services AG-C-310
September 19, 2007
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~~,da~ ~
Peter B. Lewis, Mayor
OCT T 1 20D7
Date
ATTEST:
Danielle E. Daskam, City Clerk
CAROLLO ENGINEERS, P.C.
Title:
Federal Tax I D # ~~
BY:
Title
Agreement for Professional Services AG-C-310
September 19, 2007
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EXHIBIT A
SCOPE OF SERVICES
City of Auburn
2007 Water Comprehensive Plan Update
September 2007
Carollo Engineers
PROJECT DESCRIPTION AND PURPOSE
The following is a scope of work for the Water Comprehensive Plan update (Comp Plan). The
Comp Plan update will be completed by the Consultant Team, Carollo Engineers, and Roth Hill
Engineering. However, some tasks and task elements will require the participation of City staff
from the Planning, Finance, and Public Works Departments. This scope is developed to
describe the content and purpose of the Plan update, determine tasks to be completed for the
update of the previous plan, and identify the resources necessary to accomplish those tasks,
following the initial effort by Roth Hill Engineering from April -August 2007.
The Comp Plan update will be based on WAC 246-290 standards and on the State of
Washington Department of Health (DOH) regulations. The plan will include a 20-year Capital
Improvements Plan (CIP) for the years 2008 through 2028. The 2001 Water Comprehensive
Plan will be used as the basis for this scope of work.
The following tasks under this Scope of Services have been prepared following the format of the
Roth Hill Engineering April 2007 Scope of Services and the City's Draft 2007 Water Comp Plan
update Scope of Work. These tasks are for the preparation of the City of Auburn's Water
Comprehensive Plan Update. The subconsultant services for Roth Hill Engineering Partners is
included as Attachment A and the subconsultant services for Robinson, Noble and Saltbush is
included as Attachment B
SCOPE OF SERVICES AND TASKS
The scope of services for the above project will consist of the following tasks:
Task 1 -Project Management
This Task includes the City's Tasks 1.1 through 1.3, Correspondence and Coordination with City
of Auburn, Staff and Sub-Consultant Management and Progress Meetings. It is anticipated that
the Project will be complete by December 2008. Project timeline modifications may require
project hour and budget modifications.
• Project management includes production and implementation of the project plan,
schedule, and budget. Assist the project team members in the implementation of the
task items, reviewing the work-in-progress reports.
• Project coordination and communication with the City including; internal and external
meetings, project file management, and status, budget, and schedule updates.
• Prepare and submit monthly activity reports showing current project status and
identifying key issues or elements of the project that will need to be addressed in the
proceeding weeks.
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Exhibit A -Scope of Services
City of Auburn
September, 2007
Attend two progress meetings with City staff and key team members that will be
scheduled at project milestones. These meetings will help to maintain the project
schedule and success of the project meetings. Meetings will include:
o Develop and distribute a detailed meeting agenda one week before each
scheduled meeting, outlining key project issues and decisions to be discussed.
o Administer meetings to ensure all issues are discussed in a timely and efficient
manner.
o Record meeting minutes and distribute to all key team members. Minutes will
clearly define all issues and decisions discussed during the meeting.
Task 2 -Mapping
The objective of this task is to assist the City with miscellaneous mapping efforts as directed by
the City Staff. This may include updating the City's ESRI GIS mapping, update GIS shape files,
field verification/system inventory, development of detailed water system inventory maps and
the development of pressure zone maps. The effort for this task has not been thoroughly
defined and will be per the direction of City Staff. The budget is estimated not to exceed
$25,000.
Task 3 -Hydraulic Modeling and Analysis
The purpose of this task is to update the current hydraulic model to perform the analysis in
accordance with proposed policies and criteria to identify projected deficiencies as part of the
Existing System Section (Task 7). The hydraulic modeling task will also involve developing
recommended improvements to the system in support of the Recommended Improvements
Section (Task 11). This task has been started by Roth Hill Engineering and will be completed by
Carollo Engineers. The hydraulic modeling task includes the following:
• Utilize new WaterGEMS software to create new hydraulic model from existing
WaterCAD model.
• Update the current hydraulic model to include the existing field verified sections,
additional improvements recommended by City Staff, add any significant missing water
system improvements made in the City since the last Comprehensive Plan.
• Establish and verify appropriate model settings and parameters (such as tank levels,
pump curves, etc.) using data provided by City, including SCADA information.
• Incorporate data from model of Lakeland Hills service area, developed through a
separate project.
• Develop recommendations regarding calibration of hydraulic model. Coordinate with City
to select flow test locations for the purpose of model calibration (City to perform field flow
testing). Calibrate hydraulic model by adjusting the roughness coefficients to
appropriately match the age and material of the network piping.
• Update existing and future demands in the hydraulic model, based on planning
projections. Develop model demands for the current (2007) system. Develop model
scenarios for to the 2014 and 2028 planning periods for average daily demand (ADD),
maximum daily demand (MDD) and peak hour demand (PHD).
• Perform an analysis of the system evaluating the fire flow and the system pressure per
DOH regulations and guidelines based on recommended water system policies and
criteria from Task 5. The analysis will include the current (2007) system, in addition to
projected 6-year and 20-year scenarios, including a pressure analysis for peak-hour
demands and afire-flow analysis during maximum day demand conditions. The
hydraulic analysis will focus on distribution and transmission systems and pump stations,
in support of the Existing System Section (Task 7).
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Exhibit A -Scope of Services
City of Auburn
September, 2007
• Identify system deficiencies relating to storage, fire flow, and pressure, based on
hydraulic modeling analysis. Develop alternative solutions in model to correct
deficiencies, with City input, in support of the Recommended Improvements Section
(Task 11).
• Conduct storage needs analysis and provide summary in Technical Memorandum
No. 1 to the City for review prior to the incorporation into the Plan under Task 14.
• Meet with City to discuss findings in Technical Memorandum No. 1.
• Develop a hydraulic profile of the system of the existing system in 11-x 17-inch format.
• Summarize modeling efforts, including method of calibration, into a Technical
Memorandum No. 2 for City review prior to incorporating the information into the Plan
under Task 14.
• Meet with City to discuss findings in Technical Memorandum No. 2.
• Technical Memorandums No. 1 and No. 2 will be used for the basis to prepare Chapter 9
for incorporation into Task 14.
• Provide the City one electronic copy of the final calibrated model on CD.
• Writing, formatting, and review.
Task 4: Planning Consideration
This task wi-I be completed by Roth Hill Engineering, See attached scope of services in
Attachment A. Carollo Engineers will assist with the tasks to develop Chapter 2; this includes
basic information that will serve as a foundation for developing a comprehensive program that
will meet current and future water system needs. Tasks involved include:
• Review and update the Planning Considerations section of the 2001 Comprehensive
Plan.
• Review summarized related plans from the neighboring purveyors and others.
• Review updated existing descriptions of existing and future service areas,
characteristics, and service area agreements utilizing other developed City Planning
documents.
• Update water service area boundary in 11 x 17 inch format.
• Review draft Chapter 2 for incorporation into Task 14.
Task 5: Level of ServicelPolicies
This task will be completed by Roth Hill Engineering, See attached scope of services in
Attachment A. The objective of this Task is to summarize the policies, criteria and standards
related to the administration, expansion, operation and maintenance of the system such as the
services, areas, customer service, system reliability, fire protection, water system design,
environmental stewardship, conservation and finance. Carollo Engineers will assist with the
tasks to develop Chapter 3, Policy and Criteria. Tasks involved include:
• Meet with City staff to review draft policies, criteria and standards.
• Incorporate City review comments for final draft.
• Meet with Public Works Committee of Council to review draft policies, criteria and
standards.
• Incorporate City review comments for City final review and acceptance.
• Review draft Chapter 3 for incorporation into Task 14.
Task 6: Water Requirements
This task will be completed by Roth Hill Engineering, See attached scope of services in
Attachment A. Carollo Engineers will assist with the tasks to develop Chapter 4, to define basic
planning data, future land use, and future water demands. This Task will summarize the existing
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Exhibit A -Scope of Services
City of Auburn
September, 2007
and future land use, zoning, employment, and population data. It will also analyze the historical
water consumption and project the water consumption for the City for the next 20 years. This
evaluation will be performed for each pressure zone, existing or proposed through the planning
period and saturation development. Tasks involved include:
• Meet with City to discuss historical water use and established ERU value.
• Meet with City to discuss population and household forecasts.
• Meet with City to review water demand projections.
• Incorporate City comments from each meeting discussed above.
• Prepare existing zoning, land use, and TAZ maps for inclusion in the Comprehensive
Plan listed under Task 14.
• Review draft Chapter 4 for incorporation into Task 14.
Task 7 -Existing System
The water distribution system evaluation will be completed by Roth Hill Engineering, See
attached scope of services in Attachment A. All other components will be completed by Carollo
Engineers. The objective of this Task is to update the Existing System section of the City's 2001
Comprehensive Plan to include system modifications, expansions and improvements, and
changes in water operations since its adoption. This Task includes the City's Task 7.1, System
Assessment. Tasks involved include:
• Review Roth Hill Engineering's Technical Memorandum No. 3A on the distribution
system evaluation and recommendations.
• Evaluate all other components of the City's water system including well houses,
reservoirs and booster pump stations, and provide recommended upgrades or
modifications for inclusion in the updated CIP.
• Prepare Technical Memorandum No. 3B that summarizing the facility evaluation for
review by the City.
• Meet with City to review findings and discuss Technical Memorandum No. 3B.
• Update Existing System section for inclusion in the 2007 Comprehensive Plan discussed
under Task 14. This section will included information from completed mapping (Task 2 -
discussed earlier herein), Technical Memorandums No. 3A and 3B, and system
improvements completed since the 2001 Comprehensive Plan.
• Prepare existing water system maps in multiple 11 x 17-inch format, to be included in
Comprehensive Plan listed under Task 14.
• Prepare draft Chapter 5 for incorporation into Task 14.
• Writing, formatting, and review.
Task 8: Water Resources
This task will be completed by Carollo Engineers with assistance from Robinson, Noble and
Saltbush, see attached scope of services in Attachment B, based on existing City and
Northwest Land and Water documents. The objective of this Task is to develop a program to
protect, and if possible, improve, source waters used by public water systems. This Task will
review the existing water supplies, provide an evaluation of the existing water rights, and
perform a water system reliability analysis. Additionally, this Task will summarize the existing
source water protection plan, report any deficiencies, and update the plan in accordance with
DOH regulations and guidelines. Tasks involved include:
• City to provide existing water rights, pending water rights application and DMS source
production data.
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Exhibit A -Scope of Services
City of Auburn
September, 2007
• City to provide supply sources and alternatives developed by Northwest Land & Water,
existing water rights, pending water rights applications and Groundwater and Well Head
Protection Plans for summary in this section.
• Review existing sources of supply for the entire City Service Area. Evaluate the
adequacy of the existing water supply facilities and water rights for the future demand
projections.
• Review source supply alternatives, pumping capacities, coordinate this review and
documentation with Northwest Land and Water, and prepare a summary for Technical
Memorandum No. 4 for City review.
• Meet with City to discuss Technical Memorandum No. 4.
• PerForm an analysis of the City's water source reliability and report any deficiencies.
• Robinson, Noble, and Saltbush will update the Sourcewater Protection Plan, see
attached scope of services.
• Incorporate Robinson, Noble, and Saltbush's updated source water protection plan.
• Prepare draft Chapter 6 for incorporation into Task 14.
• Writing, formatting, and review.
Task 9: Water Quality
This Task will summarize the City's latest draft of its Water Quality Monitoring Plan.
• City to provide draft Water Quality Plan.
• Review Plan for compliance with current regulations.
• Prepare Technical Memorandum No. 5 discussing impacts of potential regulatory
changes.
• Meet with Staff to discuss Technical Memorandum No. 5.
• Incorporate staff comments into City's draft Water Quality Plan.
• Prepare four (4) hard copies and one (1) CD version of the Final Water Quality Plan for
the City's Use.
• Summarize Final Water Quality Plan to prepare draft Chapter 7 for incorporation into
Task 14.
• Writing, formatting, and review.
Task 10: Water Conservation Planning
This task will be completed by Roth Hill Engineering, See attached scope of services in
Attachment A, with assistance from Carollo Engineers. The objective of this Task is to develop a
program to protect, and if possible improve, source waters used by the water system. This
Chapter will be renamed to Water Use Efficiency based on the new requirements effective
January 22, 2007.Tasks include:
• Assist with the development of the conservation goals for the next six years in
accordance with state and local guidelines.
• Meet with City to discuss new conservation measures that will be incorporated into the
updated conservation program to meet new water demands for the 6-and 20-year
planning horizons within the water service area and update budget for new program.
• Review the Water Reuse Evaluation prepared by Brown and Caldwell, Sewer
Comprehensive Plan consultant.
• Review draft Chapter 8 for incorporation into Task 14 and stand-alone Conservation
Program.
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Exhibit A -Scope of Services
City of Auburn
September, 2007
Task 11: Recommended Improvements
This Task will summarize the recommended improvements for the sources of supply, storage,
distribution and transmission, and pressure zones in accordance with the DOH standards and
City policies under Tasks. Total project costs will be developed for each recommended
improvement and ranked by priority. Additionally, improvements will be shown on maps. Tasks
involved include:
• Develop and describe improvement prioritization methodology jointly with City. This will
be achieved with one (1) meeting with City Staff.
• Summarize the recommended system improvements for the short term (6 years),
medium term (10 years) and the planning horizon (long-term - 20 years).
• Review initial draft of improvements with City staff.
• Develop budget and schedule for recommended improvements for the short (6 years),
medium (10 years), and long-term (20 years).
• Prepare draft Chapter 10 for incorporation into Task 14.
• Prepare existing recommended improvement maps in multiple 11 x 17-inch format, to be
included in Comprehensive Plan listed under Task 14.
• Writing, formatting, and review.
Task 12: Financial Program
This Section will be prepared by the City's financial consultant that will be secured later in the
projects. This will occur after the rate and charges consultant has been selected by the City.
The objective of the financial program is to identify the total cost of providing water service,
assure that the utility improvement schedule will be implemented, and assist in establishing
adequate fees for service. The financial program will be coordinated with the Improvement
Program. The tasks generally involved include
• Request data identifying financial and operational documents pertinent to the
performance of the study. Review, analyze, and validate data as necessary for use in
formulating the technical analyses.
• Review and document the financial operations (revenues and expenses) and financial
condition (assets and liabilities) of the water utility for the previous 6-year period.
• Review the City's current fiscal policies for operating and capital reserves, system
reinvestment funding, and debt service coverage. Recommend revised policies, as
warranted, for incorporation into the capital financing plan and revenue needs
assessment.
• Evaluate capital funding options, and develop a capital financing plan for the 6-year and
20-year Capital Improvement Program including a forecast of capital funding needs,
borrowing requirements, and associated cash flows and cash balances over the study
period. Evaluate and recommend an appropriate balance of funding from cash,
connection charges, bonds, and other available revenue sources.
• One (1) meeting with City Staff to review the draft Financial Program.
• Prepare the draft Financial Chapter for City staff review. Incorporate requested changes,
as appropriate, and submit the final version of the Chapter 11.
• Coordination with financial consultant.
• Formatting and review of Chapter 11.
Task 13: Operation Program
This task will be completed by Roth Hill Engineering, See attached scope of services in
Attachment A. This section of the plan will be performed by City Staff. This task will include:
Page 6 of 9
H:\Client\P,uburn_SEA\ContractVWburn Water Plan_Scope of Services.doc
Exhibit A -Scope of Services
City of Auburn
September. 2007
• Review Chapter 12, and provide comments to the City Staff for modifications if
necessary.
Task 14 -Water Comprehensive Plan
This Task will include the compilation of all previous Tasks mentioned in this Scope of Services.
The Water Comprehensive Plan will comply with WAC 246-290-100. The Plan is required to be
approved by DOH and King and Pierce Counties. City will send agency review draft to DOH,
King County, Pierce County, adjacent purveyors, and other parties for review and comment.
Subtask 94A -Water Comprehensive Plan Development
• Prepare Cover Sheet, Table of Contents, and Executive Summary.
• Chapter 1 Introduction of the 2001 Comprehensive Plan will be updated as necessary
^ Compile Chapters:
o Chapter 1 Introduction
o Chapter 2 Planning Considerations
o Chapter 3 Criteria and Standards
o Chapter 4 Water Requirements
o Chapter 5 Description of Existing System
o Chapter 6 Water Resources
o Chapter 7 Water Quality
o Chapter 8 Water Conservation Planning
o Chapter 9 Hydraulic Analysis
o Chapter 10 Recommended Improvements
o Chapter 11 Financial Program
o Chapter 12 Operations Program
• Technical Appendices (Volume I and Volume II)
o Work with City, as necessary, to obtain other documents that will be included in
the Appendices including:
^ Determination of Non-Significance and SEPA Checklist (upon publication)
^ Ordinances and Approvals
^ Agency Comment Letters and Responses
^ Technical Memorandums No. 1, No. 2, No 3, No 4, and No. 5 prepared as
part of this Scope (discussed in above Tasks)
^ Water System Specifications and Details
^ Water System Capital Improvement Program
^ Disposition of 2001 Capital Improvement Program
^ TAZ Planning Data
^ Water Rights Certificates and Permits
^ Interlocal Agreements
^ Water Quality Monitoring Plan
^ Bi-Lateral Compliance Agreement
^ Water Resources Protection Report
^ Cross Connection Control Program
• Prepare review draft document for City, five (5) staff copies.
• Meet with City to discuss comments of draft document.
• Attend one (1) Utilities Committee Meeting.
• Comments to be incorporated into SEPA/Agency Review Draft.
• Prepare one (1) 34 x 44-inch water system map including water service boundary,
distribution network, sources, pump stations, storage reservoirs, and interties. This will
not be part of the City's Plan but will be prepared for staff use.
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H:\ClientlAuburn_SEA\ContractWuburn Water Plan_Scope of Services.doc
Exhibit A -Scope of Services
City of Auburn
September, 2007
Subtask 14B -SEPA Checklist
This task will be completed by Roth Hill Engineering, See attached scope of services. Carollo
Engineer's task include:
• Assist City in responding to written comments received by public during SEPA process.
• Incorporate changes as necessary.
Subtask 14C -Agency Review Draft
• Prepare 20 copies and the 10 CD versions, for City to distribute for agency review.
• Attend one (1) Council meeting for approval of Agency Review draft.
• Lead the process to obtain Consistency Statements from the City's Planning
Department, King County, and Pierce County during the Agency Review period.
• Assist City in responding to written comments by regulatory agencies, neighboring
jurisdictions, and the public, as requested.
• Attend one (1) King County Utilities and Technical Review Committee meeting and (1)
Pierce County Committee Meeting with City staff.
Subtask 14D - Fina! Document
• Incorporate final comments based on agency reviews, as requested by the City.
• Provide City with ten (10) Final Comprehensive Water Plans and one CD containing '
electronic copy for the City's use.
Page 8 of 9
H:\ClientlAuburn_SEA1ContractVwbum Water Plan_Scope of Services.doc
Exhibit A -Scope of Services
City of Auburn
September. 2007
OPTIONAL
Task 15 -Sewer Comprehensive Plan -Demographic Analysis
The following is a draft scope of work for the pending Sewer Comprehensive Plan update
(Comp Plan). The majority of work associated with the Comp Plan update will be completed by
Brown and Caldwell under a separate contract. However, per the request of the City, Carollo
Engineers and sub-consultant Roth Hill will modify the Comprehensive Water Plan Update
Planning Considerations and Demographic Analysis for the Sewer Comprehensive Plan. This
effort will be based on the services currently being performed under the 2007 Water
Comprehensive Plan Update. Some of the elements to support this scope will require
participation of City staff from the Planning, Finance, and Public Works Departments. This
scope is developed to describe a portion of the content of Task 4 -Planning Considerations of
the Brown and Caldwell Scope of Services. The scope of services will consist of the following
tasks:
• Two general Project Meetings with City Staff and Brown and Caldwell.
• Correspondence and Coordination with City of Auburn, Staff and Consultant and Sub-
Consultant Management.
Planning Considerations.
• Review service area goals and policies developed under the sewer consultant, Brown
and Caldwell, Scope of Services, Phase II Scope of Work, Task 5 (Level of Service
Policies and Code.
• Review existing and future area boundaries identified in the sewer consultant, Brown
and Caldwell, Scope of Services, Phase II Scope of Work, Task 4 (Planning
Considerations).
• Review existing population, school and employment forecasts for the City service area.
• Review forecasting scenario for the demographic analysis to the end of the planning
horizon.
• Review Technical Memorandum No. 1 prepared by Roth Hill Engineering that develops
the forecasting methodology, and its level of reliability, and presents the proposed
population, employments and household forecast through the end of the planning
horizon.
• Meet with City and Brown and Caldwell to discuss Technical Memorandum No. 1 and
incorporate any changes necessary.
• Utilize existing and future land use map prepared for Water Comprehensive Plan.
• Review final Technical Memorandum No. 1. This will serve as the basis for the sewer
consultant, Brown and Caldwell, to complete their Task No. 4, Planning Considerations
(Phase II Scope of Work) that will be incorporated in the Chapter of the Sewer
Comprehensive Plan Update. This scope of services does not include authoring any
portion of the draft chapter of the Sewer Comprehensive Plan Update.
• Review draft Chapter of the Sewer Comprehensive Update that will be prepared for the
sewer consultant, Brown and Caldwell, Phase II, Task 4, Planning Considerations.
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H:1ClienriAuburn SEA1ContractlAubum Water Plan_Scope of Services.doc
City of Auburn
2007 Water Comprehensive Plan Level of Effort
September 2007
Carollo Hours & Labor Other Direct Costs (ODC )
Total Labor Subconsultants Sub PECE Total Sub & ODC Total
Task Task Description Hours Cost Name Amount Markup $9 PECE Expense Cost
1.0 Project Management 230 $32,830 Roth Hill $6,035 $302 $2,070 $8,407 $1,000 $42,237
2.0 Mapping (as directed) $25,000 $0 $0 $0 $0 $25,000
3.0 Hydraulic Modeling and Analysis 573 $60,970 Roth Hill $4,194 $210 $5,157 $9,561 $2,OOD $72,531
4.0 Planning Consideration 14 $2,170 Roth Hill $10,435 $522 $126 $11,083 $500 $13,753
5.0 Level of Service /Policies 32 $4,960 Roth Hill $4,958 $248 $288 $5,494 $150 $10,604
6.0 Water Requirements 38 $5,890 Roth Hill $15,104 $755 $342 $16,201 $500 $22,591
7.0 Existing System 244 $25,068 Roth Hill $12,494 $625 $2,196 $15,315 $1,000 $41,382
8.0 Water Resources 155 $18,163 RNS $19,195 $960 $1,395 $21,550 $250 $39,963
9.0 Water Quality ~ 78 $9,584 $0 $702 $702 $250 $10,536
10 Water Conservation Planning 14 $2,170 Roth Hill $9,915 $496 $126 $10,537 $150 $12,857
11 Recommended Improvements 110 $13,652 $0 $990 $990 $500 $15,142
12 Financial Program 16 $2,060 FCSG $8,000 $400 $144 $8,544 $50 $10,110
13 Operation Program 6 $930 Roth HiII $3,743 $187 $54 $3,984 $50 $4,964
14 Water Com rehensive Plan $0 $0 $0 $0
14A Water Comprehensive Plan Development 237 $25,590 $0 $2,133 $2,133 $2,500 $30,223
14B SEPA Checklist 16 $2,480 Roth Hill $3,714 $186 $144 $4,044 $500 $7,024
14C Agency Review Draft 120 $14,224 Roth Hill $3,333 $167 $1,080 $1,247 $1,000 $16,471
14D Final Document 88 $9,33D $0 $792 $792 $1,500 $11,622
15 Sewer Comprehensive Plan 76 $10,640 Roth Hill $21,255 $1,063 $684 $23,001.8 $500 $32,395
Totals 2047 $265,711 $122,375 $6,119 $18,423 $143,584 $12,400 $419,404
CITY OF AUBURN
WATER COMPREHENSIVE PLAN
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aub907s1.ai
ATTACHMENT A
SUB-CONSULTANT SCOPE OF SERVICES
City of Auburn
2007 Water Comprehensive Plan Update
September 2007
Roth Hill Engineering Partners, LLC
PROJECT DESCRIPTION AND PURPOSE
The following is a draft scope of work for the Water Comprehensive Plan update (Comp Plan).
This scope is developed to describe Roth Hill's portion of the Plan update, determine tasks to be
completed for the update of the previous plan, and identify the resources necessary to
accomplish those tasks.
The following tasks under this Scope of Services have been prepared following the format of the
City's Draft 2007 Water Comp Plan update Scope of Work. These tasks are for the preparation
of the City of Auburn's Water Comprehensive Plan Update:
SCOPE OF SERVICES AND TASKS
The scope of services for the above project will consist of the following tasks:
Phase A
Task 1 -Project Management
This Task includes the City's Tasks 1.1 through 1.3, Correspondence and Coordination with City
of Auburn, Staff and Consultant, and Progress Meetings.
• Project management includes production and implementation of the project plan,
schedule, and budget. Assist the project team members in the implementation of the
task items, reviewing the work-in-progress reports.
• Project coordination and communication with the Carollo including; internal and external
meetings, project file management, and status, budget, and schedule updates.
• Prepare and submit monthly activity reports showing current project status and
identifying key issues or elements of the project that will need to be addressed in the
proceeding weeks. For each task, provide a comparison between the percent of work
completed versus the percent of budget expended.
Task 2 -Mapping
This Task will be completed by Carollo. Mapping required and approved by the City at this time
includes:
• Carollo to provide map of service area with pressure zones and zoning.
Task 3 -Hydraulic Modeling and Analysis
This Task will be completed by Carollo. However, a portion of this Task was completed under
the original contract by Roth Hill Engineering. In order to close-out this Task, Roth Hill will
provide the following:
• Assemble list of remaining questions on comparison of model to field verified sections.
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Scope of Services
City of Auburn
September 2007
Update list of all projects checked/added in model and identify remaining projects not yet
added.
Provide Carollo with data related to model updates, including a copy of the existing
hydraulic model in WaterCAD via CD.
Prepare a memo summarizing hydraulic modeling efforts to date and briefly indicate next
steps in process per Original Contract Scope of Service dated March 15, 2007.
Task 4: Planning Consideration
This Task includes basic information that will serve as a foundation for developing a
comprehensive program that will meet current and future water system needs. Tasks involved
include:
• Review and update the Planning Considerations section of the 2001 Comprehensive
Plan.
• City to provide pertinent city and system policies, new interlocal agreements, and update
recent history since the adoption of the 2001 Comprehensive Plan.
• Update the Ownership and Management, water facilities inventory and system
background sections as needed. City to provide new history information, number of
service connections (existing and approved) and most recent WFI forms from DOH.
• City to provide existing Group A water systems within the water service area from DOH.
• Gather and summarize related comprehensive water plans from the neighboring
purveyors and other related plans.
• City to provide the neighboring/adjacent purveyors map with current boundaries.
• City to provide agreements with neighboring purveyors.
• Update existing descriptions of existing and future service areas, characteristics, and
service area agreements utilizing other developed City Planning documents.
• Carollo will be required to update water service area boundary in 11 x 17-inch format for
inclusion in the draft Chapter 2 (Task 14).
• Prepare portion of draft Chapter 2 for incorporation into Task 14.
• Writing, formatting, and review.
Task 5: Level of Service/Policies
The objective of this Task is to finalize the policies, criteria and standards that were drafted
under the original contract with Roth Hill. Remaining tasks involved include:
• Incorporate City review comments for City final review and acceptance.
• Prepare portion of draft Chapter 3 for incorporation into Task 14.
• Writing, formatting, and review.
Task 6: Water Requirements
This Task is a priority and is to define basic planning data, future land use and future water
demands, so that City can adequately plan to accommodate its water needs. This Task will
summarize the existing and future land use, zoning, employment, and population data. It will
also analyze the historical water consumption and project the water consumption for the City for
the next 20 years. This evaluation wil- be performed for each pressure zone, existing or
proposed through the planning period and saturation development. Tasks involved include:
• Review and update the Water Requirements section of the 2001 Comprehensive Plan.
• Review data from City and analyze historical water use patterns including average
(ADD) and maximum (MDD) day demands, in accordance with the Department of Health
regulations and standards. Establish ERU value.
• Meet with City to discuss historical water use and established ERU value.
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Scope of Services
City of Auburn
September 2007
• Use existing population and household forecasts through the end of the planning horizon
(2027) within the water service area from Puget Sound Regional Council Transportation
Analysis Zoning (TAZ) to develop the future growth rates.
• Meet with City to discuss population and household forecasts.
• Develop water demand projections through the planning horizon (6-year, 10-year and
20-year) and for saturation. This will be performed in terms of MDD, ADD and total
service connections (ERUs) within the water service area.
• Meet with City to review water demand projections.
• Incorporate City comments from each meeting discussed above.
• Carollo will be required to prepare existing zoning, land use and TAZ maps for inclusion
in the draft Chapter 4.
• Prepare draft Chapter 4 for incorporation into Task 14.
• Writing, formatting, and review.
Task 7 -Existing System
Task 7 will be completed by Carollo with Roth Hill providing services for the following Subtask
7A:
Subtask 7A: Distribution System
The objective of this Subtask is to provide a review of the City's distribution piping
improvements to be included in the Capital Improvement Program. This Task does not include
review of the City's facilities, improvements completed from the 2001 Comprehensive Plan.
This Task will be incorporated into Carollo's Task 7. Tasks involved include:
• Evaluate components of the City's water distribution system including recommendations
of all mapping and data available to develop pipe replacement program.
• Prepare Technical Memorandum No. 3A that summarizing the distribution system
evaluation for review by the City.
• Carollo will be required to provide the base map in electronic format either CADD or GIS
that includes project reference information and pipe age.
• Roth Hill will prepare multiple 11 x 17-inch format maps that highlight distribution system
projects identified in Technical Memorandum No. 3A.
• Meet with City to review findings and discuss Technical Memorandum No. 3A.
• Incorporate Technical Memorandum No. 3A changes from meeting with City staff.
Technical Memorandum No. 3A will be incorporated into the draft Chapter 5 by Carollo.
• Writing, formatting, and review.
Task 8: Water Resources
This Task will be completed by Carollo.
Task 9: Water Quality
This Task will be completed by Carollo.
Task 10: Water Conservation Planning
The objective of this Task is to develop a program to protect, and if possible improve, source
waters used by the water system. This is accomplished by identifying, monitoring, limiting and
controlling (to the extent feasible), all facilities and activities within the watershed or zone of
contribution which may adversely impact source water quality. Tasks include:
• City to provide existing conservation plan. Review and evaluate effectiveness of
conservation program. Determine if Water Use Reporting requirements are being met,
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Scope of Services
City of Auburn
September 2007
as required by Municipal Water Bill (2E2SHB 1338) Guidance Document and the Water
Use Efficiency Rule.
• City to confirm and develop conservation goals for the next six years in accordance with
state and local guidelines.
• Roth Hill to provide new water demand including charts/graphs as needed.
• Meet with City to discuss new conservation measures that will be incorporated into the
updated conservation program to meet new water demands for the 6- and 20-year
planning horizons within the water service area and update budget for new program.
• Evaluate sources of alternative supply, such as Reclaimed Water, as required by
Municipal Water Bill (2E2SHB 1338} Guidance Document.
• Prepare draft Chapter 8 for incorporation into Task 14 and stand-alone Conservation
Program. This Chapter will be renamed to Water Use Efficiency based on the new
requirements effective January 22, 2007.
• Writing, formatting, and review.
Task 11: Recommended Improvements
This Task will be completed by Carollo.
Task 12: Financial Program
This Task will be completed by the City's financial consultant yet to be determined.
Task 13: Operation Program
The objective of this Task is to assure satisfactory management of water system operations. It
will provide an overview of the water system responsibility and authority, system operation and
maintenance plan, equipment supplies and inventory, water quality monitoring, emergency
response, and cross-connection control. The City may need to update its existing cross-
connection control plan or emergency response plan which will be included as appendices to
the Comprehensive Plan. This task will include:
• City to supply a copy of the organization chart, coliform monitoring plan (has been
received), emergency response plan, cross-connection control program (or enabling
ordinance), as these may be included as appendices to the Comprehensive Plan. See
Task 14 for list of appendices.
• City to provide draft operations program and discuss any changes known.
• Review and update Chapter 12, as necessary, to provide continuity with the
Comprehensive Plan listed under Task 14.
• Chapter formatting and review.
Task 14 -Water Comprehensive Plan
Carollo will lead this Task that will include the compilation Water Comprehensive Plan:
Subtask 14A -Water Comprehensive Plan Development
This Subtask will be completed by Carollo.
Subtask 148 -SEPA Checklist
Prepare SEPA for City review and comment. Incorporate staff comments and prepare
final SEPA for City signature and publication.
City to lead SEPA process. City will publicize and distribute SEPA as necessary.
Carollo will attend one (1) Council meeting on the SEPA Hearing.
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Scope of Services
City of Auburn
September 2007
• Carollo will assist City in responding to written comments received by public during
SEPA process.
• Incorporate SEPA changes as necessary.
Subtask 14C -Agency Review Draft
This Subtask will be led by Carollo. Roth Hill will provide assistance as needed:
• Assist, as directed by Carollo, in responding to written comments from regulatory
agencies, neighboring jurisdictions and the public. This will be completed as requested
by Carollo.
Subtask 14D -Final Document
This Subtask will be completed by Carollo
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Scope of Services
City of Auburn
September 2007
OPTIONAL
Task 15 -Sewer Comprehensive Plan Update
Subtask 15A -Sewer Comprehensive Plan Update Project Management
This Task includes Correspondence and Coordination with Carollo, City of Auburn, Staff and
Consultant Management.
• Project management includes production and implementation of the project plan,
schedule, and budget.
• Assist the project team members in the implementation of the task items, reviewing the
work-in-progress reports.
• Project coordination and communication with the Carollo including; internal and external
meetings, project file management, and status, budget, and schedule updates.
• Project Kick off Meeting and one other team meeting with City, Carollo and Brown and
Caldwell.
Subtask 15B -Sewer Comprehensive Plan Update Planning Considerations
This Task will summarize the existing and future land use, zoning, employment, school, and
population data to predict future growth needs for the sewer system. Roth Hill will utilize the
water planning data that will be distributed into each sewer basis for evaluation purposes.
Tasks involved include:
• Review existing reports including deliverables developed by Brown and Caldwell for the
Update of the Sewer Comprehensive Plan developed in Phase I of their Scope of
Services and 2001 Sewer Comprehensive Plan.
• City to provide sewer reports and adopted 2001 Sewer Comprehensive Plan
• Review service area goals and policies developed under the sewer consultant, Brown
and Caldwell, Scope of Services, Phase II Scope of Work, Task 5 (Level of Service
Policies and Code.
• Review existing and future area boundaries identified in the sewer consultant, Brown
and Caldwell, Scope of Services, Phase II Scope of Work, Task 4 (Planning
Considerations).
• Develop existing population, school and employment forecasts for the City service area.
• Carollo to provide sewer basin maps with landuse and zoning.
• Utilize planning demographic data developed in the Roth Hill Engineering Scope of
Services for the 2007 Water Comprehensive Plan Update. This data will be distributed
by sewer basins for the purpose of this analysis. These forecasts will provide the basis
for wastewater flow projections for developing collection system improvements that are
not included in this scope of services.
• Develop a forecasting scenario for the demographic analysis to the end of the planning
horizon. Distribute existing population, school and employment forecast for the 6, 10
and 20 year projections.
• Prepare preliminary Technical Memorandum No. 1 that develops the forecasting
methodology, and its level of reliability, and presents the proposed population,
employments and household forecast through the end of the planning horizon.
• Meet with City and Brown and Caldwell to discuss Technical Memorandum No. 1 and
incorporate any changes necessary.
• Carollo to prepare existing and future land use map with population and employment as
a figure for use with Technical Memorandum No. 1.
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Scope of Services
City of Auburn
September 2007
Prepare final Technical Memorandum No. 1. This will serve as the basis for the sewer
consultant, Brown and Caldwell, to complete their Task No. 4, Planning Considerations
(Phase II Scope of Work) that will be incorporated in the Chapter of the Sewer
Comprehensive Plan Update. This scope of services does not include authoring any
portion of the draft chapter of the Sewer Comprehensive Plan Update.
Review draft Chapter of the Sewer Comprehensive Update that will be prepared for the
sewer consultant, Brown and Caldwell, Phase II, Task 4, Planning Considerations.
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EXHIBJT B
Scope of Services
City of Auburn
September 2007
ATTACHMENT B
SUB-CONSULTANT SCOPE OF SERVICES
CITY OF AUBURN
Robinson, Noble &Saltbush, Inc.
September 2007
TASK A -WELLHEAD PROTECTION PLAN UPDATE
This Scope of Services is for the preparation of the City of Auburn Wellhead Protection Plan
Update between Carollo Engineers and the City of Auburn with assistance from Robinson,
Noble &Saltbush.
Robinson, Noble & Saltbush's scope of services for this task consists of the following:
Project Management
Robinson, Noble &Saltbush will assist the project team members in the implementation of the
task items as needed. This task will include: an initial meeting with Carollo or our participation in
a project kick-off meeting with the City, communication and coordination with the team,
employee scheduling, task and budgeting reviews, subcontractor management, and invoicing.
One meeting with City staff in included to provide and discuss interim findings of the project, if
needed.
2. Data Collection and Review
We presume that the City will provide a copy of its existing wellhead protection plan for our
review. We are assuming that the previous modeling will be appropriate for this update but we
will complete a review of the wellhead protection areas (WHPAs) assigned to each of the City's
water sources to see if they are still appropriate. In this regard, we will require a copy of the
original report describing the hydrogeologic model plus a copy of the report describing how that
model was used to create the WHPAs (if this is a separate report). During this process, we may
need information for individual wells (water level, production, geologic log, etc.) if questions
arise concerning the short- and long-term usage of specific wells. While it is not anticipated, if
our review of the WHPAs identifies a deficiency or a need for revision, we will communicate this
to the City and request direction on how to resolve the problem.
3. Contaminant Source Inventory and Hazard Ranking
Once the WHPAs have been confirmed, an inventory of land use within those areas will be
compiled based upon available City and County zoning maps. We will rely on Carollo to provide
the City zoning and parcel maps for us to use as basemaps.
A review of existing computer databases (EPA, Ecology, Health) will be completed to identify
known leaking underground storage tanks, confirmed and suspected contamination sites,
independent clean-up listings, landfills, and regulated underground storage tanks. An on-line
database search company will be contracted to perform the search of known and potential
hazard sites. In our experience, using a database research company has proven to be the most
reliable and, by far, the most cost-effective method to accomplish these searches.
Field verification of any known or potential hazard sites within the WHPAs will be necessary. It
is assumed that City staff will complete this step as they are more intimately familiar with the
businesses and history of the area. This field investigation will check the location and type of
each potential or known hazard listed by the database search results, as well as, checking for
any sites that are not included but should be. If possible, collection of GPS coordinates for each
site is recommended to better map each potential hazard site. It is anticipated that the field
verification process will require a meeting at the City office to define the field procedures. We
will provide a field map of the hazard sites to use during the field verification process.
If the City cannot or chooses not to have City staff perform the field verification process, we can
complete it using our staff. However, this contingency is not included in our cost estimate. (We
can provide such an estimate if needed.)
After field verification, each identified potential point-source of contamination will be mapped in
relation to the wells and the wellhead protection areas. Non-point sources, such as generalized
land-use categories, will also be evaluated.
Robinson, Noble and Saltbush will rank all identified potential contamination sources in the
hazard inventory according to the hazard potential of each site and in accordance with Health
guidelines (Health publication 331-018; 1995). This ranking will allow a prioritization of the sites
for future planning. The mapped and inventoried potential sources will be presented such that
the inventory map can be cross-referenced to the prioritized list to determine the general nature
and extent of the potential threat for each site. We will provide a final map of the prioritized
hazard inventory along with related WHPAs and land-use coverage. The figure will completed in
AutoCAD format only, but suitable for conversion to a GIS product by Carollo.
4. Implementation Strategy and Policy Planning
A standard component of WHP planning is to identify strategies and policies for plan
implementation. These can be as simple as generalized schedules for completing required
WHP activities (e.g. hazard updates) or as complex as recommendations to City or County
authorities to change land uses and a plan to see those changes adopted. In Auburn's case, we
will build on the pre-existing plan to identify and apply our findings from this project to provide a
set of recommendations to the City. We will do this in concert with City staff, identifying those
tasks or plans that are practical within the City's current staffing and budgetary limits. Likewise,
to the degree desired by the City, we can also identify policy recommendations (e.g. suggested
land-use changes} for the City's long-term planning process.
Also during this task, we will develop draft versions of notification letters for the City to provide
to small businesses, the general public, or known/suspected small-quantity generators to inform
them of the wellhead protection program and educate them on how to best handle hazardous
substances to protect the City's water resources.
5. Report of Findings
At the conclusion of our effort, Robinson, Noble and Saltbush will provide a summary report of
findings to include the hazard inventory, the prioritized list of known or suspected sites, and a
list of City staff-approved implementation strategies. Appropriate maps and figures will also be
included. Additionally, we will provide appropriate conclusions or recommendations to the City
for any sites or areas of concern identified during the project. This report will form an appendix
to the City's Comprehensive Water System Plan.
Additionally, we will provide summary text for Carollo to incorporate into the body of the
Comprehensive Water System Plan.
ESTIMATED COST OF SERVICES
Based on our understanding of the project, we estimate the cost of our services at $19,195 as
shown on the attached estimate. This estimate does not include costs to re-delineate the
WHPAs should that prove necessary. Only three meetings with City staff are envisioned and we
further assume that the field verification of known/potential hazard sites can be accomplished by
City staff.
Robinson, Noble &Saltbush typically works on atime-and-expense basis according to the
attached General Fee Schedule. As acost-savings measure for our clients, each Robinson,
Noble &Saltbush employee charges their time on a project according to the level of expertise
required for a given task. This allows us to make use of our more experienced staff without
unduly impacting project costs, but also means that our clients only pay for the level of expertise
applied.
EXHIBIT B
CAROLLO ENGINEERS, PC
FEE SCHEDULE
As of March 1, 2007
Hourly Rate
Engineers/Scientists
Assistant Professional $97.00
Professional 122.00
Project Professional 155.00
Senior Engineer 175.00
Principal 215.00
Senior Process Specialist 300.00
Technicians
Technicians 95.00
Senior Technicians 130.00
Construction Services
Inspector 110.00
Senior Inspector 120.00
Senior Construction Manager 185.00
Support Staff
Document Processing /Clerical 85.00
Project Equipment Communication Expense 9.00
(PECE) Per DL Hour
Other Direct Expenses
Travel and Subsistence at cost
Mileage .485/mile
Subconsultant cost + 5%
Other Direct Cost at cost
This fee schedule is subject to annual revisions due to labor adjustments.
H:1ClientlAuburn SEA1Contract\Exhbt6 Auburn Fee Schedule.doc
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and/or sequential numeric number (i.e.: progress payment # 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement # (i.e.: AG-C-115).
• Project number(s) listed (i.e.: PR562}.
• CITY'S project manager listed.
• The hours} per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design,
right-of-way, or construction) or task order number.
• Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non-salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract -total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 15t"
• For grant/special funded projects there might be other special information needed,
reference the LAG manual.
Consultant Invoices
Agreement No. AG-C-310
Page 1 of 2
SAMPLE INVOICE
City of Auburn
25 West Main
Auburn WA 98001
Attn: Scott Nutter (Project Engineer)
Agency Agreement #: AG-C-010
Invoice #: 5222
Progress Payment #: 2
Invoice Date: February 10, 2002
Project Name: Thomas Nelson Farm
Project #: PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel Hours Hourl Rate Amount
Mike Jones, Princi al in Char e 1 $ 125.00 $ 125.00
Carla Maker, Architect 5 $ 72.00 $ 144.00
Joe Smith, Word Processin 10 $ 48.00 $ 480.00
Consultant Personnel Subtotal $ 749.00
Ex enses see attached documentation Char es Multi lier Amount
Mike Jones, Princi al in Char e 20 miles x1.1 $ 7.59
Carla Maker, Architect $ 30.00 x1.1 $ 33.00
Joe Smith, Word Processin $ 29.00 x1.1 $ 31.90
Consultant Ex enses Subtotal $ 72.49
Consultant Total:
SUB CONSULTANTS (see attached documentation)
$ 821.49
Subconsultant Hours Hourl Rate Amount
ABC Environmental, Inc., Civil En ineer 10 $ 100.00 $ 1,000.00
Electrical Consultin ,Electrical En ineer 5 $ 100.00 500.00
Mechanical Solutions, Mechanical En ineer 10 $ 100.00 MRF 1,000.00
Movin Com an ,Movin Consultant 2 $ 50.00 100.00
Subconsultant Subtotal $ 2,600.00
Subtotal x 1.1 Multiplier $ 2,860.00
Subconsultant Total:
TOTAL DUE THIS INVOICE
!•AAITDAf'T DDCAICIl~11AlAI
$ 2,860,00
$ 3,681.49
Task Amount
Authorized
Prior Invoiced
This Invoice Totallnvoiced
To Date %
Ex ended %
Com leted Amount
Remainin
Original
Contract
$ 22,000.00
$ 1,025.00
$ 2,681.49
$ 3,706.49
20%
25%
$ 18,293.51
MRF* 2,500.00 0.00 1,000.00 1,0000.00 40% 45% 1,500.00
TOTAL $ 24,500.00 $ 1,025.00 $ 3,681.49 $ 4,706.49 $ 19,793.51
Note: MRF=Management Reserve Fund
* Received a written authorization of MRF on 1110101 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant Invoices
Agreement No. AG-C-310
Page 2 of 2
A:!a•f G -9
AMENDMENT #1 TO AGREEMENT NO. AG-C-310 BETWEEN
THE CITY OF AUBURN AND CAROLLO ENGINEERS, PC
THIS AMENDMENT is made and entered into this 31 st day of December, 2008, by
and between the CITY OF AUBURN, a municipal corporation of the State of
Washington (hereinafter referred to as the "CITY"), and CAROLLO ENGINEERS, PC,
(hereinafter referred to as the "CONSULTANT"), as an Amendment to the Agreement
between the parties for AG-C-310 executed on the 11 th day of October, 2007.
The changes to the agreement are described as follows:
CONTRACT TERM: The term of the Agreement for Professional Services is
extended to December 31, 2009.
2. SCOPE OF WORK: There is no change to the scope of work.
3. COMPENSATION: There is no change to the amount of compensation.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement
between the parties for AG-C-310 executed on the 11th day of October, 2007, shall
remain unchanged, and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the
day and year first above written.
CAR LO ENGIN ERS, PC OF AUBURN
By:
Au ized signa ure P er B. Lewis, Mayor
ATTEST (Optional):
ATTEST:
By:
Its:
Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): Appr d as to form:
oz x
Attorney for (Other Party) aniel B. Hei , Au urn City At ney
Amendment No. 1 for Agreement No. AG-C-310
Carollo Engineers, PC
Page 1 of 1
--3.~&.°i
AMENDMENT #2 TO AGREEMENT NO. AG-C-310 BETWEEN
THE CITY OF AUBURN AND CAROLLO ENGINEERS, PC
THIS AMENDMENT is made and entered into this day of ,
2009, by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington (hereinafter referred to as the "CITY"), and CAROLLO ENGINEERS, PC,
(hereinafter referred to as the "CONSULTANT"), as an Amendment to the Agreement
between the parties for AG-C-310 executed on the 11t" day of October, 2007, and
amended by agreement dated 31St day of December, 2008.
The changes to the agreement are described as follows:
1. CONTRACT TERM: There is no change to the date of termination.
2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference
made part of this Amendment.
3. COMPENSATION: The amount of this amendment is $50,166. The total contract
amount is increased to a total of $494,570.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement
between the parties for AG-C-310 executed on the 11t" day of October, 2007, shall
remain unchanged, and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the
day and year first above written.
CAR,0CQ0 ENGINEERS, PC CI
gY: r y~,=
Aut ized i n r ti Peter B. Lewis, Mayor
6 ' "
5-
ATTE T (Optional): ATTEST:
~
By: /
Its: Dan le E. Daskam, Auburn City Clerk
Approved as to form (Optional): Appr d as to form:
Attorney for (Other Party) iel B. Hei , urn City At omey
Amendment No. 2 for Agreement No. AG-C-310
Carollo Engineers, PC
Page 1 of 3
EXHIBIT A
SCOPE OF WORK
Amendment No. 2
City of Auburn
Water Comprehensive Plan Update
April 2009
Carollo Engineers
PROJECT DESCRIPTION AND PURPOSE
The following is a scope of work amendment for impacts to the project schedule and
additional services performed during the development of the Water Comprehensive
Plan Update (Comp Plan). The services were requested by City Staff.
SCOPE OF SERVICES AND TASKS
This amendment will consist of modifications to specific tasks in the original scope of
services as follows:
Task 1 - Project Management
The original scope assumed the project would be completed by December 2008. The
initial scope of services identified that "project timeline modifications may require project
hour and budget modifications". Additional effort on tasks throughout the project has
delayed the completion date for final approval to December 2009.
Additional services include:
• Project coordination and communication with the City including: internal and
external meetings, project file management, and status.
• Prepare and submit monthly activity repcrts showing current project statas and
identifying key issues or elements of the project that will need to be addressed.
Task 3- Hydraulic Modeling and Analysis
The update of the current hydraulic model is necessary to identify projected deficiencies
during the system analysis. This task has taken longer than anticipated due to the
availability of the City's data. Specifically, the data needed additional facility review and
input. Major improvements since the last plan were not complete on GIS data and
inconsistencies between City field records and GIS data needed to be rectified.
Specifically, additional effort was required in the Lakeland Hills Service Area and the
Academy Service Area.
Amendment No. 2 for Agreement No. AG-C-310
Carollo Engineers, PC
Page 2 of 3
Task 5- Level of Service/Policies
Roth Hill Engineering prepared the initial draft of this Chapter in 2007. The Policy and
Criteria Chapter was revised by Carollo Engineers in 2008 per City Staff. Additional
effort included the development of additional final drafts, a meeting with City Staff to
discuss proposed changes, and final chapter re-formatting.
Task 6: Water Requirements
Carollo received data modifications with revised Sales and Production Data, Existing
Accounts and Population projections from January to September of 2008. It was
brought to the attention of City Staff that the production data was not in alignment with
the sales data. The City staff researched the issue and submitted new data for the
Carollo team. Additionally, the initial growth projections provided to the Carollo team did
not match the current development trends for the City. The water demand forecast
summarized in the Water Requirements Chapter was reanalyzed multiple times.
Additional effort included the development of additional final drafts, a meeting with City
Staff to review data, and finai chapter re-formatting.
Task 7 - Existing System
The Carollo team toured the facilities with City Staff in early 2008. After the existing
system facility technical memorandum was prepared, the City submitted multiple
revisions to the City's water system components. Specifically, the pumping ability of
each source was modified by City Staff, impacting the water resource evaluation, the
model update and the system analysis. Additional effort included the development of
additional Existing System sections, changes to the Storage and Water Supply analysis
and final chapter re-formatting.
Task 8: Water Resources
The water supply analysis in the Water Resources task was expanded by City Staff to
include a Water Supply Strategy for the City for the next 30 years. The initial task was
based on using "existing City and Northwest Land and Water documents", however this
data was not available for use. Additional effort included preparation and participation in
internal City Staff team meetings, Public Works Committee work session (September
15) and Council of a Whole work session (September 29). Deliverables included
PowerPoint presentations; Excel tables, team correspondence, and technical
memoranda.
Task 11: Recommended Improvements
The City requested a draft Capital Improvement Program (CIP) in August of 2008, prior
to the completion of the system analysis. The CIP was used to assist the City with their
annual budgeting. This effort was not anticipated in the initial scope of services. The
additional effort summarized the recommended improvements for the sources of
supply, storage, distribution and transmission, and pressure zones with planning level
project cost estimates in memo format.
Amendment No. 2 for Agreement No. AG-C-310
Carollo Engineers, PC
Page 3 of 3
AMENDMENT #3 TO AGREEMENT NO. AG-C-310 BETWEEN
THE CITY OF AUBURN AND CAROLLO ENGINEERS, PC
RELATING TO WATER COMPREHENSIVE PLAN
~
THIS AMENDMENT is made and entered into this 34 day of 200j,
by and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and Carollo Engineers, PC (hereinafter referred to as the
"CONSULTANT"), as an Amendment to the Agreement between the parties for AG-C-310
executed on the 11tl' day of October 2007, and amended by agreement dated the 31St day of
December 2008, and amended by agreement dated the 8th day of May 2009.
The changes to the agreement are. described as fotlows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2010.
2. SCOPE OF WORK: There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement
or subsequent amendments
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-310 executed on the 11th day of October 2007 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
`
C LO EN NEERS, PC I iN
By.
Author ed siq a re Peter B. Lewis, Mayor
ATTEST (Optional): ATTEST:
tQa-jx-_-'~-
By:
Its: Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional):
Approve as t form:
Attorney for (Other Party)
Dah+6l B. H
Attorney
Amendment No. 3 for Agreement No. AG-C-310
Carollo Engineers, PC
Page 1 of 1
A
AMENDMENT #4 TO AGREEMENT NO. AG-C-310 BETWEEN
THE CITY OF AUBURN AND CAROLLO ENGINEERS, PC
RELATING TO WATER COMPREHENSIVE PLAN
THIS AMENDMENT is made and entered into this day of , 2016,
by and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and Carollo Engineers, PC (hereinafter referred to as the
"CONSULTANT'), as an Amendment to the Agreement between the parties for AG-C-310
executed on the 11th day of October 2007, and amended by agreement dated the 315` da of
December 2008, and amended by agreements dated the 8 by day of May 2009 and the 30 day
of December 2009;
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2011.
2. SCOPE OF WORK: There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement
or subsequent amendments
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-310 executed on the 11th day of October 2007 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and y t above written.
CA O O ENGINE RS, PC CITY O UR
By:
Authorize signature Peter B. Lewis, Mayor
ATTEST (Optional): ATTEST:
By:
Its: Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): Appr ed a o form:
1
Attorney for (Other Party) aniel B. Hei rn City 7ey
Amendment No. 4 for Agreement No. AG-C-310
Carollo Engineers, PC
Page 1 of 1
(
AMENDMENT#5 TO AGREEMENT NO. AG-C-310 BETWEEN
a� c
THE CITY OF AUBURN AND CAROLLO ENGINEERS WASHINGTON, PC
RELATING TO WATER COMPREHENSIVE PLAN
THIS AMENDMENT is made and entered into this 11 day of o.)euulvn✓ , 2011 by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and Carollo Engineers Washington, PC (hereinafter
referred to as the"CONSULTANT"), as an Amendment to the Agreement between the parties
for AG-C-310 executed on the 111h day of October 2007 and amended by agreements dated
the 31°'day of December 2008, the 8th day of May 2009, the 30th day of December 2009 and
the 16`1 day of December 2010;
The changes to the agreement are described as follows:
1 CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31 2012.
2. SCOPE OF WORK. There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement.
The 2012 fee schedule is attached hereto and by this reference made part of this
Amendment.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-310 executed on the 11th day of October 2007 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
CAROLLO ENGINEERS WASHINGTON, PC CI = •RN
By
L-0,
Authorized signature Peter B. Lewis, Mayor
ATTEST (Optional): ATTEST
By A)aiati CQ1B —
Its: Danielle E Daskam, Auburn City Clerk
Approved as to form (Optional): Appro =d as to,
■
Attorney for (Other Party) 'anie ='.`Heil, Aubu n wty- °. .ey
Amendment No. 5 for Agreement No. AG-C-310
Carollo Engineers Washington, PC
Page 1 of 1
EXHIBIT B
City of Auburn
Water Comprehensive'Plan Update
CAROLLO ENGINEERS•WASHINGTON, P.C.
FEE SCHEDULE
As of August 11, 2011
Hourly Rate
Engineers/Scientists
Assistant Professional $125.00
Professional 150.00
Project Professional 170.00
Senior Engineer 185.00
Principal 226.00
Technicians
Technicians 98.00
Senior Technicians 140.00
Support Staff
Document Processing/Clerical 92.00
Project Equipment Communication Expense 9.50
(PECE) Per DL Hour
Other Direct Expenses
Travel and Subsistence at cost
Mileage* .55/mile
Subconsultant cost+ 5%
Other Direct Cost at cost
May change, as IRS rate is modified
This fee schedule is subject to annual revisions due to labor adjustments.
Revised 2011
c
AMENDMENT #6 TO AGREEMENT NO AG-C-310 BETWEEN
THE CITY OF AUBURN AND CAROLLO ENGINEERS, INC
RELATING TO WATER COMPREHENSIVE PLAN
V1
THIS AMENDMENT is made and entered into this /9 day of �� 2012, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and Carollo Engineers, Inc. (hereinafter referred to as
the "CONSULTANT"), as an Amendment to the Agreement between the parties for AG-C-310
executed on the 11th day of October 2007, and amended by agreements dated the 31't day of
December 2008, the 8`h day of May 2009, the 30th day of December 2009, the 16'h day of
December, 2010 and the 161h day of November 2011
The changes to the agreement are described as follows:
1 CONSULTANT Change CONSULTANT'S name from 'Carollo Engineers Washington, PC"
to Carollo Engineers, Inc.
2. CONTRACT TERM The term of the Agreement for Professional Services is extended to
December 31, 2013
3. SCOPE OF WORK. There is no change in the scope of work.
4 COMPENSATION: There is no change to the amount authorized in the original agreement.
REMAINING TERMS UNCHANGED- That all other provisions of the Agreement between
the parties for AG-C-310 executed on the 11th day of October 2007 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
CA OLL ENGIN ERS, INC. CIT OF tAUBU
By
Authorik-4-e6natdre Peter B. ewis, Mayor
ATTEST (Optional): ATTEST �� �)
By. maa
Its: Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): Appr ved
Attorney for (Other Party) Daniel B. Heid, Aubur City Att ney
---------------------------------------------- --------
Amendment No. 6 for Agreement No AG-C-310
Carollo Engineers, Inc.
Page 1 of 1
A0D*%_JRN crry or Petsr B. Lewis, Mayor
WASHINGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
December 19, 2012
Lara Kammereck
Carollo Engineers, Inc.
1218 Third Avenue, Suite 1600
Seattle, WA 98101
RE. Amendment No. 6 to Agreement for Professional Services, AG-C-310
Water Comprehensive Plan
Dear Ms. Kammereck:
Enclosed please find an executed copy of the above-referenced Amendment No.6. This
amendment changes the Consultant's name and extends the term of the agreement to
December 31, 2013.
For the City's tracking and record keeping purposes, please reference AG-C-310 on all
correspondence and related material. Our records indicate that your Insurance, as
required in Section 9 of the original agreement, will expire on December 31, 2012.
Please mail the required certificate(s) of insurance, within two weeks, to JoAnne
Andersen, Contracts Administration Specialist, Auburn Public Works Department, at the
address noted at the top of this letterhead.
As the project manager, I am the designated contact for this agreement and all
amendments. Questions, assignments and coordination shall be routed through me.
You can contact me at 253-804-5061
Sincerely,
�f/r �G��1%I zy2
Cynthia Lamothe, P.E.
Project Engineer
Department of Public Works
CLIja/mh
Enclosure
cc: Dani Daskam, City Clerk (copy letter only)
AG-C-310
II
i
AUBURN MORE THAN YOU IMAGINED
CITY OF
B1J Peter B. Lewis, Mayor
WASHINGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
December 9, 2013
Lara Kammereck
Carollo Engineers, Inc.
1218 Third Avenue, Suite 1600
Seattle, WA 98101
RE: Agreement for Professional Services, AG-C-310
Water Comprehensive Plan
Dear Ms. Kammereck:
This letter is to inform you that the above-referenced Agreement for Professional
Services is being closed at this time. Our records indicate that we processed the
final payment for this agreement on April 5, 2013 for invoice #0127373 in the
amount of$2,050.57. If you feel that this Agreement for Professional Services
should not be closed, or if there are any outstanding invoices, please inform me
by December 23, 2013.
Thank you for your firm's professional services in work related to the Water
Comprehensive Plan project. If you should have any questions, feel free to give
me a call at 253.804.5061.
Sincerely,
J(v a c ` / at;
Susan Fenhaus
Water Utility Engineer
Community Development & Public Works Department
S F/cw/m h
cc: City Clerk
AG-C-310
Au RU R N MoRL MAN YOU IMA(-;INEI)