HomeMy WebLinkAboutCatholic Community Services GF0726~3.1~.~
AGREEMENT FOR SERVICES
THIS AGREEMENT made and entered into this r'D ~ day of
2007, by and between the CITY OF AUBURN, a municipal
corporation of the State of Washington, hereafter referred to as "CITY", and CATHOLIC
COMMUNITY SERVICES which is located at 1229 West Smith St. Kent WA 98032, a
non-profit corporation organized under the laws of the State of Washington, hereafter
referred to as "AGENCY."
WHEREAS, The AGENCY provides a valuable service to the CITY and its
residents through the provision of emergency assistance with rent, utilities and obtaining
needed services; and
WHEREAS, the CITY is interested in continuing support of CATHOLIC
COMMUNITY SERVICES, including development of additional resources and service
sites, for low income Aubum residents;
NOW, THEREFORE, In consideration of the covenants and conditions of this
Agreement, the parties agree as follows:
I. PURPOSE.
The purpose of this Agreement is to provide for an appropriation to the AGENCY
for providing services as set forth in Exhibit 1 through 4, and incorporated herein by this
reference as if fully set forth, to Auburn residents during the 2007 term. This support is in
recognition of the fact that the demand for the services delivered by the AGENCY
continues to rise.
Agreement - GF - 0726, Catholic Community Services -Emergency Services
January 31, 2007
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II. SCOPE OF SERVICES.
A. The parties agree and understand that the AGENCY agrees to provide services,
as described in Exhibits 1 through 4, which may include development of new resources,
to low income Auburn residents. Services to be provided are set forth in Exhibits 1
through 4 to this agreement, and incorporated herein by this reference as if fully set forth.
B. The Agency agrees to provide at a minimum the services outlined in the Exhibits.
Said services are to be completed no later than December 31, 2007.
III. TERM.
The term of this Agreement shall commence on January 1, 2007 and shall expire
on December 31, 2007.
IV. PERFORMANCE REPORTS AND COMPENSATION
A. The AGENCY shall provide to the City within 15 days of the close of each
calendar quarter a status report containing program statistics regarding the type and level
of services provided to the City of Auburn, as well as financial information pertaining to
the contract agreement and expenditures. The final. report, which may include .estimated
service levels, shall be submitted no later than December 12, 2007. Format and contents
of these reports are set forth in Exhibits 1 to 4 to this Agreement, which are incorporated
herein by this reference.
B. The Agency shall. prepare and submit to the City two program evaluation reports in
the format commonly referred to as "outcomes reports° which will show the intended
linkages between the activities conducted and the changes the activities will produce.
These reports shall contain information as set- forth in Exhibit 4_ to this Agreement, which
is incorporated herein by this reference, and shall be submitted to the City at the end of
the first quarter and within sixty days following the close of the calendar year.
Agreement - GF0726, Catholic Community Services -Emergency Services
January 31, 2007
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C. As full and total payment for the services provided under this Agreement, the
CITY agrees to pay the AGENCY the total amount of $10,000.00 as set forth in
Exhibit 1. The CITY will pay an amount equal to one-quarter of the total amount within
thirty (30) days following the CITY's receipt of quarterly invoices. The required format and
content of quarterly invoices is set forth in the Exhibits to this Agreement, and is
incorporated herein by this reference.
VI. INDEMNIFICATION.
The AGENCY agrees to defend, indemnify, and hold harmless the CITY, its
elected and appointed officials, employees and agents from and against any and all
claims, demands and/or causes of action of any kind or character whatsoever arising out
of or relating to services provided by the AGENCY, its employees, volunteers or agents
concerning any and all claims by any persons for alleged injury or damage to persons or
property to the extent caused by the negligent acts, errors or omissions of the AGENCY,
its employees, volunteers or agents or representatives. In the event that any suit or claim
for damages based upon such claim, action, loss or damage is brought against the CITY,
the AGENCY shall defend the same as its sole costs and expense; provided that the
CITY retains the right to participate in said suit if any principle of governmental or public
law is involved; and if final judgment be rendered against the CITY and/or its officers,
elected officials, agents and employees or any of them or jointly against the CITY and the
AGENCY and their respective officers, agents, volunteers, employees or any of them, the
AGENCY shall fully satisfy the same and shall reimburse the CITY any costs and
expense which the CITY has incurred as a result of such claim or suit. The provisions of
this section shall survive the expiration or termination of this Agreement.
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Agreement - GF - 0726, Catholic Community Services -Emergency Services
January 31, 2007
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VII. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the AGENCY is an independent contractor
and not the agent or employee of the CITY and that no liability shall attach to the CITY by
reason of entering into this Agreement except as provided herein. The services required
under this Agreement may not be assigned or subcontracted by the AGENCY without the
prior written consent of the CITY.
VIII. INSURANCE.
The AGENCY shall procure and maintain for the duration of this Agreement
insurance against claims for injuries to persons or property which may arise from or in
connection with services provided by the AGENCY, it agents, employees or volunteers
under this Agreement. The AGENCY agrees to provide comprehensive general liability
insurance and shall maintain liability limits of not' less than ONE MILLION DOLLARS
($1,000,000) combined single limit coverage per occurrence for bodily injury, personal
injury and property damage. Where professional services are provided as part of the
services rendered pursuant to this Agreement, as shown in Exhibit 1, the AGENCY shall
also provide and maintain professional liability coverage including errors and omissions
coverage in the minimum liability amount of ONE MILLION DOLLARS ($1,000,000)
combined single limit per occurrence for bodily injury, personal injury and property
damage. Any deductibles or self insured retentions in either policy must be declared to
and approved by the CITY. At the option of the CITY either: The insurer shall reduce or
eliminate such deductibles or self insured retentions as respects the CITY, its officials and
employees; or, The AGENCY shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses. The policies are to
contain or be endorsed to contain the following provisions:
Agreement - GF0726, Catholic Community Services -Emergency Services
January 31, 2007
Page 4 of 9
1) GENERAL LIABILITY COVERAGE:
The CITY, its elected and appointed officials, employees and agents are to be
covered as additional insureds as respects: Liability arising out of services and
activities performed by or on behalf of AGENCY, its employees, agents and
volunteers. The coverage shall contain no special limitations on the scope of
protection afforded to the CITY, its elected and appointed officials, employees or
agents.
2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES:
(a) The AGENCY's insurance coverage shall be primary insurance as respects the
CITY, its officials, employees and agents. Any insurance or self insurance
maintained by the CITY, its officials, employees or agents shall be in excess of
the AGENCY's insurance and shall not contribute with it.
(b) Any failure to comply with reporting provisions of the policy shall not affect
coverage provided to the CITY, its officials, employees or agents.
(c) Coverage shall state that the AGENCY's insurance shall apply separately to
each insured against whom claim is bought or suit is brought except with
respect to the .limits to the insurer's liability.
(d) Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled, reduced in coverage, or in
limits except after thirty (30) "days prior written notice by certified mail return
receipt requested has been given to the CITY. The AGENCY agrees to
provide copies of the Certificates of Insurance to the CITY at the time that this
Agreement takes effect.
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Agreement - GF - 0726, Catholic Community Services -Emergency Services
January 31, 2007
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(e) The AGENCY shall furnish the CITY with Certificates of Insurance and with
original endorsements affecting coverage required by this clause. The
certificate and endorsements for each insurance policy are to be signed by a
person authorized by that .insurer to bind coverage on its behalf. The CITY
reserves the right to require complete, certified copies of all required insurance
policies at any time.
(f) The AGENCY shall include all volunteers, employees and agents under its
policies or shall furnish separate certificates and endorsements for each. /All
coverages for volunteers shall be subject to all the requirements stated herein:
IX. NONDISCRIMINATION.
The AGENCY shall not discriminate under any services or programs to which this
Agreement may apply directly or through contractual or other arrangements on the
grounds. of race, color, creed, religion, national origin, sex, age, or the presence of any
sensory, mental or physical handicap.
X. BOOKS AND RECORDS.
The AGENCY agrees to maintain separate accounts and records in accordance
with State Auditor's procedures, including personnel, property, financial and programmatic
records which sufficiently reflect direct and indirect costs and services performed under
this Agreement. The AGENCY .agrees to maintain all books and records relating to this
Agreement for a period of three (3) years following the date that this Agreement is expired
or otherwise terminated. The parties agree that the CITY OF AUBURN may inspect such
documents upon good cause at any reasonable time within the three (3) year period.
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Agreement - GF0726, Catholic Community Services,- Emergency Services
January 31, 2007
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XI. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon ten (10) days written
notice should the other party fail substantially to perform in accordance with its terms
through no fault of the other.
XIL GENERAL PROVISIONS.
A. The AGENCY agrees to submit a report to the CITY no later than
December 12, 2007, describing the progress and activities performed for
the year 2007 under its scope of services.
B. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, and County of King and
where applicable, Federal laws.
C. Agency agrees to conduct its activity in such a manner as to coincide with
the goals identified in the attached Memorandum of Understanding. The
Agency understands. that the performance indicators established in the
Memorandum will be used by the City as a measurement tool in
determining if the goals have been achieved.
D. The CITY and the AGENCY respectively bind themselves, their
successors, volunteers, assigns and legal representatives to the other
party to this Agreement and with respect to all covenants to this
Agreement.
E. This Agreement represents the entire and integrated Agreement between
the CITY and the AGENCY and supersedes all .prior negotiations. This
Agreement may be amended only by written instrument signed by both the
CITY and the AGENCY.
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Agreement - GF - 0726, Catholic Community Services -Emergency Services
January 31, 2007
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F. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
G. The AGENCY agrees to comply with all local, state and federal laws
applicable to its performance under this Agreement.
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Agreement - GF0726, Catholic Community Services -Emergency Services
January 31, 2007
Page 8 of 9
CITY OF AUBURN - ~ ~
~s ~ ~..~------_._.~_"- _ .
' PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
APP O ED FORM:
D ' 1 ei ,
City Attorney
CATHOLIC COMMUNITY SERVICES
«AGENCY»
BY:
TITL i cl-f- -'
STATE OF WASHINGTON
)ss
COUNTY OF KING )
On this ~ ~ day of 2007, before me, the undersigned, a
Notary Public in and for th State of Washington, personally appeared
~ to me known to be the Executive Director of Catholic
Communit Services «Agency», th non-profit corporation that executed the within and foregoing.
instrument, and acknowledged said instrument to be the free and voluntary act and deed of said
non-profit corporation for the uses and purposes therein mentioned, and on oath stated that he/she
is authorized to execute said instrument on behalf of said non-profit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my ofilcial seal the date
hereinabove set forth.
- g~7
- - :_ NOTARY PUBLIC in and f the~a~te- of
_ - _ _ _ - =. ~ . Washington, residing in
=" ~ - __ ~ " ~ MY COMMISSION expires:
_- ~_
_-~•
Agreement - GF - 0726, Catholic Community Services -Emergency Services
January 31, 2007
Page 9 of 9
EXHIBIT 1, GF -0726
CITY OF AUBURN
HUMAN SERVICE AGREEMENT
2007 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT
Agency Information
Catholic Community Services
1229 West Smith
Kent, WA 98032
253.850.2517
253.850-2503 «Agency_Fax»
patricetr@ccsww.org
Contact: Patrice Tolson Robinson
Title: Program Manager
Are professional services (e.g., counseling, case management) provided as part of this
Agreement? Yes
Contract Information
Contract Amount: $10,000.00 Program Name: Emergency Services
Description of Service to be provided: Financial Aid for basic needs and support services.
Reporting Information
Report for _ 1St Qtr/Jan-Mar _ 2"d Qtr/Apr-Jun _ 3rd Qtr/Jul-Sep _ 4`~' Qtr/Oct-Dec
2007 Service Units
City Funding
Onl All Funding Sources Actual Service
Units to Date
Service Unit Description:
Auburn Residents Only
Total
Projected
Annual Units
Actual Units by Quarter ,
-all Fund
Sources
Service Unit/Performance Measure 1St 2nd 3rd 4m
Unduplicated Number of Auburn
Clients Served ..,
,
Narrative: Please attach other relevant information, including current trends, program developments,
special events, publicity, community education, etc. If actual service units are lower than anticipated,
please explain.
EXHIBIT 2, GF -0726
CITY OF AUBURN
2007 Quarterly Financial Report
Agency: Catholic Community Services Date:
Program: Emergency Services
Report for _„ 1St Qtr/Jan-Mar _ 2"d Qtr/Apr-Jun _ 3`~ Qtr/Jul-Sep
_ 4~' Qtr/Oct-Dec
Cost Categories Budget
Award This
Request Cumulative
to date Award
Balance
1 Personnel/Agency Services
2 Office/Operating Supplies
3 Consultant or Purchased
Services
4 Direct Client Assistance
5 Communications
6 Travel & Training
7 Intra-Agency Support
8 Other per Detail
-- indirect admin
Grand Total $10,000«Rec»
Requested
Reimbursement:
Detail as Applicable:
EXHIBIT 3, GF -0726
CITY OF AUBURN
2007 Demographic Report
Agency: Catholic Community Services Date:
Program: Emergency Services
Cate 'o _'>:~ ~ ;1 F="_2-" '~ ~,t:`}~' c d ~;~ ~ TotaI;YTD'
Client AI ona
Residence`* Auburn
Black Diamond
"'List all clients Burien
served in this
r Covin ton
catego
y.
In
ll other
Des Moines
a
categories-list Enumclaw
Auburn clients Federal Wa
only. Kent
Ma le Valle
Normand Park
Pacific
Renton
SeaTac
Seattle
Tukwila
Uninco orated. Kin Coun
Other.
Unknown
TOTAL
Client 30% of median or below
Income 50% of median or below
Level 80% of median or below
Above 80% of median
Unknown
TOTAL
Client Female
Gender Male
Client 0-4
Age 5-12
;' 13-17
18-34
35-54
55-74
75+
Unknown
TOTAL
Ethnicity/ Asian/Pacific Islander
Cultural Black/African American
Background His aniGLatino
Native American/ Alaskan Native
`:' White/Caucasian
Other
Unknown
TOTAL
Condition Disablin Condition
ESC Limited En lish S eakin
Household Female-Headed Household
EXHIBIT 4,. GF -0726
CITY OF AUBURN
Outcomes Evaluation Format
Agency: Catholic Community Services Date:
Program: Emergency Services
1. Submission Dates.
This report shall be submitted with the first quarter invoice and again within sixty (60) days of
the end of the calendar year.
Contents.
A. The components of the evaluation will:
1) Identify both process and outcome portions of the services that Catholic Community
Services will provide the City of Auburn;
2) Relate the outcomes to those required by the City of Auburn
3) Show the relationship of program resources and activities to the expected results or
outcomes;
4) Help identify those questions the evaluation is to answer;
5) Provide a graphic summary of how program parts relate to the whole;
6) Make explicit the underlying theory of the program; and
7) Identify measurable categories in the program evaluation.
B. Catholic Community Services shall develop.the following status report components
within the time frames established below:
1) 15t Quarter 2007
a) The outcome based results the Catholic Community Services expects to
achieve;
b) An indicator to inform the City of Auburn that the anticipated change has or has
not occurred; and
c) The method for gathering information needed to indicate the outcomes. that have
occurred.
d) Initial Collection and assessment of the information acquired to include
alterations in the anticipated outcomes or alterations in the methodology of
information gathering.
2) 4"' Quarter 2007
a) .Information collected;
b) Conclusions developed as a result of the information.
COVER PAGE, Reso No. GF -0726
CITY OF AUBURN
HUMAN SERVICE AGREEMENT
2007 INVOICE FOR CONTRACTED SERVICES
To: City of Auburn; Attn: Carolyn Brown, Planning Department
25 West Main, Auburn, WA 98001
Agency: Catholic Community Services 253.850.2517
P.O. Box 398 253.833.1332«Agency_Fax»
Kent, WA 98035-0398 patricetr@ccsww.org
Contact: Patrice Tolson Robinson Title: Program Manager
Invoice for: ^ 15' Quarter, January to March -Due April 15, 2007
^ 2"d Quarter, April to June -Due July 15, 2007
^ 3`~ Quarter, July to September -Due October 15, 2007
^ 4"' Quarter (Preliminary, Cover sheet and Ex. B only) October to December -Due
December 12, 2007
^ 4u' Quarter (Final) October to December -Due January 31, 2008
Amount Requested:
Required Attachment Checklist: _ Exhibit A -Quarterly Service Report
_ Exhibit B -Quarterly Financial Report
_ Exhibit C -Demographic Report (2"d and 4`~ Quarters only)
_ Logic Model/Outcomes Report (15' and 4'" Quarters only)
_ Proof of Insurance (1S1 quarter and/or if expired since last
reimbursement request)
I certify to the best of my knowledge that this invoice and attachments reflect actual service provided to
Auburn residents.
Signature of Authorized Representative Date
The City of Auburn will issue payment upon this invoice within thirty (30) business days of receipt. To
ensure prompt payment, please submit this form and all required attachments by the date listed above.
FOR CITY OF AUBURN USE ONLY;
Contract Amount: $10.000.00
Payments Year to Date:
Payment this invoice:
Authorized to Pay:
Signature
Date:
Date:
Date:
Date:
Contract Balance:
Date
COVER PAGE -MUST BE SIGNED AND SUBMITTED WITH EACH PAYMENT REQUEST
<<} s~i CZ-~-Y'DF AUBURN Tracking Number
° (H.R. DEPT USE ONLY)
~~~ ~ POSITION TITLE CHANGE REQUEST
Gti~ ~~~ z: °~~~ r~~
CURRENT POSITION
Present Title Control Number Departments/Divisions
Sanita Sewer Su ervisor 4313-001 Pub Wks/M&O
NAMES OF PERSON(S) FILLING POSITION
Name (Last, First) Name (Last, First) Name (Last, First)
Sam Castro
Name (Last, First) Name (Last, First) Name (Last, First)
PROPOSED POSITION
Proposed Title Effective Date
Sanitary Sewer Manager I 8/1/07
iu~un~auun ivi ~.nanyc
City is classifying field supervisor positions for each of the utilities. Title change of this
position: eliminates confusion between the positions. In addition, the "Manager" title
conforms to the grade 8 classification of the City's class and comp system. This is a title
change only no increase in pay grade or salary.
i _ _ -_ __ _ _-_.
APPROVALS
Requester
Human Resources
Mayor \ ~^ ~ ~
Date
Date
~~ ~ ~~
Date
Department Head Date
.~//o ~
Finance Date
~.
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is an addendum to the agreement for services
between the City of Auburn and Catholic Community Services for tre,~lelivery of
2007. All other terms and conditions of the agreement for services shall
rem n in full force and effect except as specifically amended by this Memorandum of
Understanding.
I. It is the goal of the City of Auburn to increase the number of Auburn residents
no longer living in poverty by 15% between January, 2007 and January, 2010.
II. The grant funds provided to the Agency during the 2007 year are provided
with the objective of achieving the result of increasing the number of
residents no longer living in poverty.
III. Agencies receiving funding from the City of Auburn agree to participate in the
conceptual development of the One Stop Center and to collaborate with other
agencies concerning the delivery of services to clients when the Center is
operational. The nature and extent of the collaboration to be determined when
the One Stop Center is operational.
IV. The City of Auburn will utilize the following performance measures in
evaluating the effectiveness of reaching this goal.
a. Performance Indicators
^ Increase in the number of livable wage jobs in Auburn.
^ Increase in the number of Auburn residents who work in Auburn.
^ The number of Auburn residents enrolled in employment training
programs.
^ Increase in the number of residents enrolled in ESL classes
Agreement GF - 0726 Catholic Community Services -Emergency Services
May 18, 2007
Page 1 of 3
Increase in the educational attainment of Auburn's adult labor force.
Increase in the number of children enrolled in Headstart and preschool
^. Reduction in the number of emergency room visits.
ITY OF Ajra
_._ __
~~ ~
~ ~ _.
PETER B. LEWIS
ATTEST: MAYOR
IiLSJ
Danielle E. Daskam,
CATHOLIC COMMUNITY SERVICES
TIT E` - ~ t i' ~ ~'
STATE OF WASHINGTON )
)ss
COUNTY OF KING )
On this day of ~~ 2007, before me, the
dersign d, a Notary Public i and for tl} State o shington, personally appeared
~- Q ~~~l~~~ti ~ll,?•~~- known be the Executive Director of
TH IC COMMUNIT~SERVICES~the non-profit corporation that executed the
thin and foregoing instrument, and acknowledged said instrument to be the free and
voluntary act and deed of said non-profit corporation for the uses and purposes therein
mentioned, and on oath stated that he/she is authorized to execute said instrument on
behalf of said non-profit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed .my official
seal the date hereinabove set forth.
Agreement GF - 0726 Catholic Community Services -Emergency Services
May 18, 2007
Page 2 of 3
/'
NOTARY PUBLIC in and for the State o
Washington, residing in ~ C ~ tvti, u
MY COMMISSION expires: ~ ` /~-- ,~'/ r
Agreement GF - 0726 Catholic Community Services -Emergency Services
May 18, 2007
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