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HomeMy WebLinkAboutFAC Extension Summary Packet (03.09)PERMIT CENTER DEVELOPER PUBLIC FACILITY EXTENSION (FAC) PROCESS SUMMARY Informational Brochure March 2009 Public Facilities Extension Application Legal Owner Information Sheet Fire Flow Information Sheet Prepared by Development Section Engineering Division Public Works Department 25 West Main St. Auburn, WA 98001-4998 (253) 931-3010 FAX (253) 931-3053 CITY OF AUBURN PUBLIC FACILITY EXTENSION PROCESS Public Facility Extension Process The following is an outline of the for Applicants. The FAC process is referred to as a “” and is required for all projects that install public sanitary sewer, water, storm sewer, and/or streets in the City of Auburn. 1. The Developer must submit the following: Public Facility Extension (FAC) Submittal Packet A completed City of Auburn , which includes the Public Facility Extension (FAC) Application Checklist, Public Facilities Extension Application, Legal Owner Information Sheet, Fire Flow Information (if applicable), and Plan Review Checklist. non-refundable application feeadditional feeeach The , plus an for City facility being modified. Ten (10) sets of civil construction plans, stamped by a Professional Engineer, licensed in the State of Washington. Two (2) setsengineering reports and calculations of all applicable (i.e. Storm Reports, Geo-technical Reports, etc.), stamped by a Professional Engineer, licensed in the State of Washington. Incomplete Submittals 2. City staff will review the submittal to make sure it is complete. and/or submittals containing plans with inadequate design will be returned to the Developer without further plan review . 3. Once the submittal is determined by City staff to be complete, City Staff will proceed with the plan review. If the scope of the extension is beyond the City’s normal expertise or if staff is not able to complete the review in a reasonable amount of time, it may be decided, by the City, to use consulting peer review services. Facility Extension FeePublicFacility A letter, stating the amount of the , and the Extension Agreement will be sent to the Applicant during the review. The executed Public Facility Extension Agreement and forty percent (40%) of the required Facility must Extension Fee and the Valley Regional Fire Authority (VRFA) Fee be returned to final plan approval will be granted the City before .(See Appendix A for additional explanation on the Public Facility Agreement and the Facility Extension Fee) 4. Following completion of the initial plan review, redline plans and the Engineer’s review comments will be returned to the Applicant or Applicant’s Engineer, for corrections. Additional plan reviews may be necessary depending on the corrections required. 5. Plan approval may include the dedication of Right-of-Way and/or the provision of utility easement(s) for the facility extension(s).The Applicant shall provide a legal description and an exhibit of the affected property, an updated title report or plat certificate (current within 30 days), and documentation of signatory authority (whether a representative, partnership or corporation). All legal descriptions must be signed, stamped, and dated by a Professional Land Surveyor, licensed in the State of Washington. FORM FC196 (Revised 03/09) Page 1 of 9 The City will draft the required legal documents and return them to the Applicant for signatures. The signed documents shall then be returned to the City where they will be held until construction is complete. Once construction is complete, if changes were made that affect any documents, the corrections will be made and the documents executed, then recorded. If no changes are required, the documents will be recorded. (See Appendix B for specific formats required) 6. When all plan reviews are complete, legal documents signed, and SEPA conditions satisfied, the City will be ready to grant final approval of the plans. A full set of plans on 4 mil mylar, stamped, signed (wet signature), and dated by the Engineer of Record must be submitted to the City by the Applicant or Applicant’s Engineer for signature with and the AutoCAD electronic files. The approved mylars shall then be used to make all copies for use during construction. If Postmaster Bonney Lake or other agency signatures are required they are to be completed with a wet signature on the mylars prior to submittal to the City for approval. (See Chapter 3.03 of the City of Auburn Design Standards or the Public Facilities Extension Submittal Packet for mylar requirements.) 7. If either plan review or construction activities become inactive, on the Applicant’s part, for a period of six (6) months, the City may require the plans to be revised to meet current City of Auburn Design Standards and regulations. A new Public Facility Extension Agreement and additional fees may also be required. Pre-Construction Conference Prior to 8. Prior to beginning work, a must be scheduled. scheduling , the following requirements must be met: Approval of civil plans The remaining sixty percent (60%) of the Facility Extension Fee and any consulting costs for peer review must be paid in full. A Performance Bond or Assignment of Funds in the amount of one hundred twenty-five percent (125%) of the City’s estimated construction cost for work within the City Right-of-Way. on a Proof of Insurance, naming the City of Auburn as an additional insured separate endorsement . (The Applicant or Contractor shall carry and maintain commercial general liability insurance with limits of not less that one million dollars ($1,000,000.00) per occurrence for bodily injury, including death and one million dollars ($1,000,000.00) per occurrence of property damage or alternatively, one million dollars ($1,000,000.00) per occurrence combined single limit for bodily injury and property damage combined, and two million dollars ($2,000,000.00) general aggregate.) Approved County Right-of-Way permits, if applicable King County Waste Water Treatment Division approval, if the FAC includes a sewer main extension. The City will apply after the plans are approved. King County approval takes an average of thirty (30) days. The Contractor must have a current version of the City of Auburn Construction Standards. A notarized copy of the Contractor’s Department of Labor & Industries License is required. A City of Auburn Business License is required for all Contractors and Subcontractors doing work within Auburn City limits. An Emergency Call List for the Contractor and Subcontractors FORM FC196 (Revised 03/09) Page 2 of 9 To schedule the Pre-Construction Conference, contact the Development Administration Specialist at (253) 931-3010, at the City of Auburn Public Works Engineering five (5) business days Department, at least before the requested date. 9.After the Pre-Construction Conference has been held and all requirements are satisfied, Notice to Proceed as determined by the City, a will be issued. All construction will be performed in compliance with the approved plans and 10. construction standards. 11. The Applicant shall defend and hold harmless the City of Auburn, its elected and appointment officials, employees, and agents form any actions, causes of action, liabilities, claims, suits, judgments, liens, awards, demands, and damages of any kind, including property damages and personal injury or death. 12. The Developer may be eligible for a Payback Agreement. This agreement would allow for reimbursement of a portion of the construction costs from adjacent property owners, if they connect to the facility during the payback period. (Please contact the Public Works Department, at 253-931-3010, for additional information.) before 13. When construction is complete and all work has been accepted by the City, and utility connection permits are issued , the Applicant shall satisfy the following: A Maintenance Bond or Assignment of Funds guaranteeing the serviceability of the work completed under the FAC for the maintenance period of usually one (1) year. (The minimum amount acceptable will be two thousand dollars ($2,000.00) or ten percent (10%) of the City’s estimated replacement costs, whichever is greater,) A Bill of Sale for the facilities installed. The City will record the approved document with the King County or Pierce County Recorder’s Office. Record Construction Documents – The Applicant or Applicant’s Engineer shall checkout the approved mylars from the City and update the information contained therein, so that it matches what was installed in the field. The Applicant or Applicant’s Engineer will then return the updated mylars to the City. (Form more information reference the “Record Construction Document Packets” which is Allow a minimum of two (2) weeks available from the Public Works Department.) for review of final documents . a final Storm Drainage Report Concurrent with the return of the mylars to the City, and cover letter will be submitted, outlining the changes made to the storm drainage system, which differ from the original report. Utility easements may need to be updated and re-extended, if changes have occurred during construction. The Developer Contribution Form, provided by the City, quantifying the cost of the Applicant installed utilities and streets, shall be submitted to the City. 14. When the conditions listed in item 13 are met, the City will accept the facility for utility connection permits operation and ownership, authorizing issuance of . FORM FC196 (Revised 03/09) Page 3 of 9 Two (2) months prior to the end of the maintenance period, usually one (1) year, 15. the Applicant will be required to have all public sewer and storm lines cleaned and then videotaped by an approved firm . The City will compare the video to the previous video to insure that no substantial change has occurred. The City will then complete a final maintenance inspection of the facilities and notify the Applicant of any unsatisfactory materials or workmanship found. When the Applicant has corrected all noted defects, the Maintenance Bond will be released. For additional information relating to the Public Facility Extension Process for Developers, please contact the City of Auburn Public Works, Engineering Department at 253-931-3010 FORM FC196 (Revised 03/09) Page 4 of 9 . Appendix A Public Facility Extension Agreement The Public Facility Extension Agreement is a formal agreement between the Applicant and the City that establishes the requirements for plan approval, construction of the facilities, and final acceptance by the City. Facility Extension Fee The Facility Extension Fee is based on the length of proposed facilities as identified in the Public Facility Application and verified during the preliminary review. This money will pay for plan review, field inspections, and other City administrative costs accrued during the project. There is a minimum deposit for projects within the City’s service area. For water, sanitary sewer, storm drainage, and streets facilities the fee is based on combined linear footage. For non-linear extension, such as pump stations and traffic signals, the fee will be determined by the City based on an estimate of the City’s labor cost associated with the plan review, inspection, and administration of the application. For that portion of the water or sewer facility outside City limits, but within existing County (King or Pierce) Right-of-Way, additional fees will apply based on a flat fee plus the linear feet of the combined water and sewer extension located in the existing County (King or Pierce) Right-of- Way. FORM FC196 (Revised 03/09) Page 5 of 9 Appendix B Specific Format for Submittals to the King and/or Pierce County Recorder’s Office All attachments shall be provided electronically. Legal descriptions in MS Word format and all exhibits in AutoCAD. (PDF format is also acceptable provided the county specific formatting is followed.) All attachments shall be formatted to 8 ½ x 11-inches and 8 ½ x 14-inches size and have a minimum margin of 1-inch top, bottom, and sides. Limit use of 8 ½ x 14-inch size to exhibit attachments. Any writing or markings, including the Notary Public stamp, which intrude into the margin area may be cause for the document to be returned. Original documents used for recording shall not be stapled. All text within the document, including exhibits, must be legible with a minimum font size of 8pt, if not, the records office may return the document for correction. FORM FC196 (Revised 03/09) Page 6 of 9 CITY OF AUBURN PUBLIC FACILITIES EXTENSION APPLICATION To be completed by Applicant Project NameDate : ________________________________________: ______________________ Project Address : __________________________________________________________________ . A non-refundable application fee is required for the project and for each facility Project Details ApplicationFacility City FeesLength (LF) Verification Length (LF) Project Public Water Private Water NA Public Sanitary Sewer NA Private Sanitary Sewer Private Street Storm Drainage NA Private On-site Storm Drainage Public Street Private Street VRFA Fee Total$ Private facility lengths shall not include fire sprinkler connections, irrigation systems, domestic service lines and/or traditional side sewer connections. Private facilities, except for private streets and the private storm systems contained within private streets, will not be charged an application fee or an extension fee and are included for information only. Company Name: Contact Person: Address: Phone No.: Fax No.: Email: ( ) ( ) The applicant is advised that additional fees may be applied in the event the City determines the need to obtain consulting support services to assist the City when the scope of the extension is beyond the City’s normal area of expertise or the City’s ability to review within a reasonable time. In addition, Applicable fees for services provided by the Valley Regional Fire Authority may be applied at a later date. ___________________________________________ _________________________ Applicant/Agent Signature Date The above information will be utilized to prepare the Developer Public Facility Extension Agreement The executed agreement and forty percent (40%) of the Facility Extension Fee will be (FAC). required prior to approval of plans. Receipt No.: _________________ __________________ FAC No.: FORM FC185a (Revised 11/08) Page 7 of 9 CITY OF AUBURN LEGAL OWNER INFORMATION SHEET To be completed by Applicant Please Print Project Name:Date: ________________________________________ ____________________ Indicate the and the type of signature block that the owner uses for Legal Owner’s Name signing legal agreements, deeds, and easements that will be recorded. All billings and financial information will be sent to the address below, unless otherwise noted. Errors will cause a delay in permit approvals NOTE:. Owner’s Name: IndividualCorporation Contact Person: Partnership L. L. C. Address: Other Phone No.: Fax No.: Email: ( ) ( ) Parcel No(s). ___ ___ ___ ___ ___ ___ - ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ - ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ - ___ ___ ___ ___ Legal Description/STR 1/4, Section TownshipRange ______ ______, _______, _______ Legal Description : Attach an 8 ½ X 11 inch bond paper sheet Please indicate where legal documents are to be sent for proper signature and execution: Company Name: Contact Person: Address: Phone No.: Fax No.: Email: ( ) ( ) Please indicate where civil plans are to be returned for plan review corrections: Company Name: Contact Person: Address: Phone No.: Fax No.: Email: ( ) ( ) _________________________________________ _________________________________ Applicant/Agent Signature Date FORM FC184a (Revised 11/08) Page 8 of 9 FIRE FLOW INFORMATION To be completed by Applicant The applicant is required to provide information to the City of Auburn for the Valley Regional Fire Authority to define the specific fire requirements of the proposed building and for the Public Works Department to evaluate the development’s compliance with the City of Auburn Comprehensive Water Plan. A. The building specific fire flow as defined by the International Fire Code is the flow rate of water supply, measured at 20 psi residual pressure, which is available for firefighting. The information requested below will be used to define the building specific fire flow, according to the International Fire Code table B105.1 (current adopted edition. Minimum requirements (as per Auburn City Code 15.36A.061): 1. Single Family Residential Building Specific <3600 sq. ft. 1,000 GPM / 30 Minutes >3600 sq. ft. 1,500 GPM / 2 Hours 2. Commercial/Multi-Family 1,500 GPM / 2 Hours B. The City’s Comprehensive Water Plan identifies off-site water system improvements and system requirements that are necessary to meet customer supply demands and provide adequate fire protection throughout the water system. The improvements may need to be installed in the proposed development area in accordance with the following fire flow criteria: Minimum requirements for fire flow: System Requirements 1. Single-Family Residential 1,500 GPM @ 20 psi / 2 Hours 2. Commercial/Multi-Family 2,500 GPM @ 20 psi / 3 Hours The submitted project information will also be used to evaluate and recommend fire hydrants and on-site water main requirements, in accordance with Auburn City Code. For additional information, please call: Valley Regional Fire Authority City of Auburn, Public Works Department (253) 931-3060 (253) 931-3010 PROJECT INFORMATION Project Name: Site Address: Applicant Agent: Applicant Address: Phone:( ) Applicant Email: Building Construction Type: As defined by the International Building Code (Type VB, etc.) Building Square Footage: Type of Development: Single-Family, Apartments/Multi-Family, Office, Warehouse, Number of Units PLEASE ATTACH SITE MAP IDENTIFYING WATER SERVICE. INCLUDE SIZE OF EXISTING MAIN(S), LOCATION(S), CAPACITY AND PROPOSED ON-SITE WATER MAIN. Applicant/Agent Signature Date FOR CITY USE ONLY Permit No. _______________________ CITY SPECIAL CONDITIONS: ________________________________________________ ______________________________ Name Date VRFA SPECIAL CONDITIONS: _______________________________________________ ______________________________ Name Date FORM FC186a Revised (11/08) Page 9 of 9