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HomeMy WebLinkAbout12-21-2004 Airport Advisory Board Meeting Minutes December 21 , 2004 8:00 AM, Airport Office (400 23rd NE) Introductions: Members and Guest Attendance: Members: Ron Wanttaja, Rodger Campbell, Bud Buchanan Don Rottle Guest: Ray Richcreek, John Gallow Staff: Shelley Coleman, City of Auburn Flight Service Jamelle R. Garcia AMG Walt Seifried AMG Call to Order: Chairman Approval of Minutes Approve October 2004 AAB minutes with corrections Old Business: 1. Airport Management & Operations update - a. Eastside gate operators - staff has put two traffic cones on the eastside entrance gate. Seems to have helped but not solve the problem. Automated gates will be contacted to come up with a solution. b. Update on instrument approach - Contact with Mark Napier of WHP has not been made. Numerous phone calls have done unanswered. Walt will continue to follow up on a weekly basis. c. Gate key access policy - staff has completed a validations process as discussed previously and notices will be mailed this month with completion of validation completed by March 31, 2005. As of April 1 , 2005 card numbers that have not been validated will be disabled at all gates. We foresee that a few people will have their cards invalided that will be upset and we will activate their cards once we verify their identity and have appropriate reasons have airport access. d. Aviation Properties is making progress. Structure now being built. e. Hangars Unlimited still no update f. Storm water fees for the airport. Discussions are ongoing. AMG will back bill on the City's behalf all commercial tenants for 2004 storm water and set up a monthly billing and collections for 2005 when the rates are available. AMG will then invoice the City for the amount due for reimbursement. 2. Airport Security Status - a. One outside tenant reported that his aircraft had been tampered with, but nothing was reported missing and just slight damage was done to the aircraft door. 3. Delinquent Tenant Account status- a. Late rent notices mailed on the 16th of December 2004 4. Airport and Aviation outreach - Planning and discussions have begun on a separate event from Good Old Days. A meeting was conducted with Vic Johnson of Go Lightly Balloon at which he presented a concept of a two-day aviation celebration. 5. Rules and Regulations - a review of the sub-committee members for the Rules and Regulations was made and the decision was made to wait until after the holidays to try to schedule a meeting. 6. Request for Proposals - Shelley and Jamelle are working on the document for four (4) areas that can be made available for commercial development. A review of the golf course RFP was conducted and decided that the RFP for the airport will have a similar presentation. The first property going out for RFP will be the southeast corner of the airport. 7. A discussion on a short-term land rental for Tom Matson Dodge was discussed and there was concern expressed by guests that this may be the first attempt to allowing non- aviation activities and use that could then led to more and more infringement on the airport. Staff restated that this was only a short-term 6 month rental of the bare land that is not being used currently by the airport and that the additional funds paid to the airport by Tom Matson Dodge will be used for improvements and maintenance to the airport. 8. The waiting list policy has been implemented. 9. Lease rates for commercial and lands lease only tenants effective for 2005 have been given notice and the rates are as per each agreement previously signed and agreed to at the beginning of the lease. 10. Discussion on possible closure of airport office on Sunday concluded that AMG reviewed the issue and has consider an alternative to include Customer Serviced Reps (line guys) to 7 days a week to enhance all services and maintenance at the airport. New Business 1. The City of Auburn is requiring that all advisory members to fill out applications and have a complete background check to continue on the advisory board. Anyone needing applications may pick one up at the airport office or at City Hall. 2. Nominations for filling a vacancy for Mr. Pautz position and other vacancies were discussed and anyone interested in volunteering for these positions is required to completed the applications process and be appointed by the Mayor. 3. Some open hangars headers have been identified as a potential area of concern. City staff has inspected the affected hangar and a report is due to AMG from the City shortly. 4. An issued was brought forward my Roland Johnson regarding his rental storage unit that he believes he is being overcharged for due to that issue of the fire system and the clearance area limits his use to all of the available space that he is paying for. After discussion and debate it was agreed that AMG will issue a credit to Mr. Johnson's storage unit rental account for the overcharge from February 2004 through December 2004 and the Mr. Johnson will be any remaining amount due. 5. December 2004 newsletter will be mailed with new coupons payment books in the following week. Adjournment Next Meetina Date: Januarv 18. 2005 8:00 AM Airport Office