HomeMy WebLinkAbout03-18-2008Minutes of the Auburn Airport Advisory Committee
March 18, 2008
8:00 a.m.
Northwest Aviation College Classroom 1
Chair:
Attendance: Robert Myers* Lee Potter* Michael Kopp* Tom Matson* Mark Babcock*
Shelley Coleman, Shawn Hunstock, Mike Shipman, Jan Bouchard, Tony Pierce
* Denotes AAB Member
Called to order at 0801
Approval of minutes: First order of business was to approve February 19th, 2008 minutes. Motion was
made, seconded and was unanimously passed that the minutes of February 19th, 2008 meeting are
approved at this time.
Old Business
Hangar rows 9 and 10 -City facilities department has been tasked with this project. Shipman reported
that after a period of time this project has been handed over to the City of Auburn. Coleman reported that
after the Council's retreat that this project was at the forefront of City Projects. We should have a date set
soon to begin repair of the roofs. It has been approved for the bid process and should be out within two
weeks. The intention is to have this project completed this year.
Taxiway Construction Update on the taxiway construction reported engineering plans are at 50 % and
are expected to be at 90 % by the end of the month and submitted to Jeff Winters at the FAA. No further
news was available.
Storm Water Update. Coleman reported that the ponds will be routinely maintained. If they have not had
any attention by the next meeting, we would have a date that the routine maintenance will occur.
Regarding the rehabilitation of the ponds. The project needs to be incorporated into our capital facilities
plan for storm water. They are taking the project to the public works committee in April for review and
inclusion in the plan. When the budget is approved, design will begin. In the interim, we will have to rely
on maintenance of the ponds by the crews. The project for the pond rehabilitation is a priority.
Hangar row 2. Shipman reported hangar row 2 problems with the hangar door motors are isolated to two.
One has been repaired and the other is being monitored. Shipman said staff will go around and conduct
an amperage draw on each of the motors. This gives us a more definitive answer to the condition of the
motors which ones may need to be repaired.
Airport Emergency Plan. Shipman reported a Grant document needed to be completed, signed and
mailed to Jeff at State WSDOT by the 28th of March in order to be on this round of Grants for a five
thousand dollar security grant. This will allow for the money to be spent on a security camera for the
airport. Shipman said he will have that grant available for Coleman to sign by Wednesday the 19th. This
camera will also serve pilots and allow watching current weather conditions from home by logging onto
the States web site under aviation airport cameras.
Gate Card verification. Shipman reported we are postponing this until we receive updated lease and
driver forms from the City Legal Department. Garcia is working on this and Shipman is expecting to begin
this process in May.
Request for proposal for airport eastside properties. Coleman described the three properties that will
be placed for RFP by the City and Airport to the Airport Advisory Board, adding that the City is looking for
best use from the proposals. Primarily the City is looking for business related with aircraft storage as
secondary use. She added that most likely we have missed the construction window for 2008, but will
need to start advertising in a few months. She asked that Garcia and Shipman provide her with budget
estimates for advertising in the proper periodicals for approximately 5-6 month runtime that cater to
aviation and business for the surrounding areas. She would need this information by next meeting. She
asked the board to look over the mapped areas and agree to recommend moving forward or not. The
Page Two
AAB Meeting Minutes
March 18th, 2008
Board Chairman made the motion and it was seconded and agreed on to move forward with plans to
begin the process to place these properties up for RFP.
Runway lighting condition survey. Shipman reported that a condition survey was performed last week
and are still awaiting the results. Preliminary results are that the power line in ground will need
replacement. Should have the results soon and we will try and piggy back the cost with the taxiway
construction this year.
New Business
Security Camera to be Installed at Office. Shipman reported that AMG will be installing a security
camera that will monitor the office and center of the Airport to include fueling operations. Because of the
vandalism at the wind sock and reported fuel thefts at other airports AMG is taking a proactive approach
to any future problems.
Sale of Tractor. The City has decided to surplus the old tractor that had been used for mowing the
airports grass. In recent years the tractor had major mechanical problems and most recently the cost
versus usefulness had been outweighed. The City with the help of AMG will sell the tractor and look for a
replacement. Shipman reported that AMG will most likely make the purchase of a utility vehicle that will
also serve as a mower.
Open Discussion. Coleman handed out a copy of accomplishments by Airport Management Group to
the Board for review. No comments were made.
There being no further business the meeting was adjourned at 8:50 a.m.
Next meeting date April 15th , 2008.
Respectfully submitted,
Jamelle R. Garcia
AMG on behalf of the
City of Auburn