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HomeMy WebLinkAbout10-21-2008Minutes of the Auburn Airport Advisory Committee October 21St, 2008 6:30 pm Auburn Flight Service Hangar Chair: Robert Myers Attendance: Robert Myers* Mark Babcock* Michael Kopp* Lee Potter* Tom Matson* Jamelle Garcia Michael Shipman Randy Hall * Denotes AAB Member Guests: Obenchain, Williams, Fulmer, Miller, Bouchard, Johnson, McPherson, Garner, Boatz, Meeting called to order at 6:32 pm First order of business was to approve the last minutes. Motion was made, seconded and unanimously passed that the minutes of September 16, 2008 are approved at this time with the exception of errors in spelling which will be corrected. Old Business Hangar rows 9 & 10 - Work is on schedule and has been deemed substantially complete by the City of Auburn. Garcia reported the bid came in at 54k and that current costs are at $51,871.00, approximately 3k below bid. So far only one leak has been located in hangar 98 and is extremely small. Repairs were made and now awaiting more rain to see if that or any other areas leak. AMG will keep Steve Burke (project manager) and Chet Williams Construction updated and will contact them if any leaks appear. Project was scheduled for 15 working days and was completed within that time. This is a completed project and has been determined this item can be taken off the AAB agenda. Taxiway Construction - Randy Hall of Reid Middleton Engineering gave a brief summary to the audience and the AAB regarding the upcoming construction and development of the new taxiway system for the Auburn Airport. He stated that the FAA has determined the current system is not compliant with current standards of separation between the centerlines of the runway and taxiway. The current dual parallel system will be replaced with a single, wider taxiway with turnouts for opposing traffic. The project did go out to bid and ICON construction unofficially (We officially notified them, they have not officially accepted) has been awarded the contract. Due to the seasonal calendar and grant acceptance the construction had to be delayed until spring of 2009. Hall also reported that because the Taxiway light system will be replaced, the runway lighting system was tested and found to be insufficient for current and future use and growth. Parts of the current lighting system are failing. He said Jeff Winter (FAA) has moved forward to fund replacement of the runway lighting system. Coordination is at the utmost importance on this project and replacement of runway light system will hopefully be able to be made into a change order of the current taxiway bid paperwork and be completed at the same time as the taxiway construction. One obstacle is that the City must have onboard the engineering firm by February of 09 for the runway lighting for grant assurance to be processed. Hall continued to state that everyone is working hard to alleviate any disruption in air traffic or closure of the airport, although if the runway lighting is done then it's inevitable that runway closures will happen. It was added that for some temporary disruption the airport will benefit for years to come with this funding and construction. Storm water update - Garcia reported that at the north end of the Airport two storms ponds have been cleaned and both has the infrastructure installed. Netting has been installed on pond #1 and the second is awaiting the nets. So far the new raised system is working the way it's designed. No estimate to when the completion of all four ponds will be complete. Enclosing open t-hangars- Mr. Garcia reported that the City wanted a condition survey prior to any improvement to these buildings. AMG contacted JB Rupert Engineering and they recommended Water & Wood Construction. Don Wilde of Waters and Wood visited the Airport and had several concepts that will be investigated. One was to just put roll up type doors on hangar entry's with no walls. Another idea was to only build 8' foot walls saving money in material and time but providing a more secure hangar and blocks the wind and elements of weather. These among other ideas will be examined and written in a summary to the City for an assessment for best utilization of the open hangars and future use. Columbia Bank Property- No additional information was available at this time. Garcia did however give a summary to the guests of the meeting as a background of what has transpired over the past year. Garcia explained that the Columbia bank property just to the south west of the airport was for sale and would be a parcel of interest for the airport. The property is situated perfectly for the west side access of the airport and could be developed. The airport first must have in the Master Plan, (updated in 2010) a description, need and plan to purchase the property. The City could purchase the property and if done correctly would be eligible for reimbursement from the FAA at a later date. While discussing the idea the FAA were not opposed to the idea but gave caution in acquiring the property until it's in the master plan. Even with all FAA instructions being followed Garcia gave it a fifty percent chance of acquiring the property before another purchaser acquires the property. Installing contact information on all hangars- A background of discussion from Garcia explaining that a general emergency contact board is needed for authorized personnel to contact owners and occupants of hangars and tie-downs of condo type and City owned hangars. The need is for police, fire, security and search and rescue to make contact in case of immediate need. ELT's that have been set off is one area of concern that has brought this need to management. Discussions took place with the board and tenants and a growing concern of privacy is surfacing. Management has been able to help and is recommending the idea of a single box located outside the airport office with a secured entry for only authorized people to acquire the list. This could be in the form of a combination or a special KNOX system that the fire department holds the key. The board members wanted to see a more detailed plan of the box, contents and costs, but approved management to move forward with the installation of the Tenant Contact Security Box. Garcia concluded that AMG would be supplying funds for the project. Hangar rows 2-8 header structural test and condition status. - Mr. Garcia restated that three (3) years ago AMG received a bid on the structural test and at the last meeting the AAB recommended the Core drill resistant test be conducted. AMG contacted the same company and their new price is $6,285 which was $5,000 more than the original cost estimate. Due to the extreme price change AMG has brought this item back to the AAB for re-evaluation and consideration. The contractor that was brought on for the evaluation of hangar rows 2-8 recommended another company that performs the same drill resistant tests. AMG contacted that company and received a bid under $2,000.00. Otto Rosenau will be performing the test in the next few weeks and should have a report or at minimum a preliminary report by next meeting. Discussion regarding the rehab of rows 2-8 - Garcia summarized two previous items on the agenda and no further discussion was needed. Request for Proposal for (3) eastside properties - Garcia reported that only one proposal came in for the request. Municipal Services have yet to look at it, but Garcia believes that they will wait until the beginning of next year because of the economic times and possibly re-issue the RFP at a later date. Fuel Terminal and Fuel Pump replacement- Garcia summarized that the current vendor of the terminal operations will cease to supply parts and technical assistance beginning in June of 2009. They are offering a replacement terminal for an estimated $8,000 plus installation. The AAB has asked why do we need four hoses to pump fuel and could it be dropped to only two? After discussion it was decided that the fuel farm needed only one terminal and two hoses and that money would be more wisely spent on the actual pumps that are approaching their end of useful life after 30 years. One consideration is buying a new digital pump and moving the directional approach to the fuel tank so aircraft would not back up onto the taxi-way. It was agreed on that when the time came the airport would retire one terminal and pump, using the pump for extra parts on the remaining one pump. WSDOT Airport Camera - Shipman reported that a grant was issued after completing an Emergency Airport Plan from the State of WSDOT Aviation Branch. This camera has been delivered and awaiting installation. The camera will provide pilots with internet access to view conditions at the airport from all directions every 15 minutes. Management will have the ability to use the camera for viewing subjects and objects in real time for security. It's expected by the end of November that the camera will be operational. 2009 Airport Rates and Fees Discussion- Garcia reported that 2009 airport fees are scheduled for review by Municipal Service. Normally the City uses the August CPI for rate increases. A worksheet was presented to AAB members and after due deliberation and debate a motion was made seconded and carried unanimously to recommend to Municipal Service and the City that a rate increase of no more than % the August 2008 CPI be considered. New Business: REIL Lighting converted to operate dusk till dawn- Shipman reported that because of electrical use and need that the REIL system for approach to runways 34 and 16 has been modified to operate from dusk till dawn or in weather conditions below VFR (Visual Flight Rules) as the runways light system currently operates. Security lighting issues in rows 3-8- Shipman reported that the security lighting in rows 3-8 has reached its lifespan. The current system was installed in the early eighties and according to electricians the airport is using more power for less output in light then is necessary. Coupled with this, the fixtures themselves are failing and falling apart. Simple changing of light bulbs is not always correcting the problem. It's suggested that we look at a replacement of the system to a more conservative, reliable and ease or repair. Shipman will research replacement programs that may help with costs of replacement and acquire bids to either fix or replace these fixtures. Open Discussion. None Meeting was adjourned at 8:25 pm. Respectfully submitted, Airport Management Group, LLC On behalf of the City of Auburn City of Auburn Arts Commission Tuesday, October 7, 2008, 4:30 pm Meeting Minutes Commissioners Present: Linda Elliott, Laurel Siegmund, Donna Smart, Kristen Brock, Debby Deal, Pat Gallagher, Pat Judd, Tanya Rottle, Leslie Moore, Amanda Flanery, Youth Council Liaison Erika Shepherd. Commissioners Excused: Carey Davidson, Nancy Colson Staff Present: Teen Programs Specialist Kjerstin Hardy, Maija McKnight, Laurie Rose ------------------------------------------------------------------------------------------------------------------------------- Call to order Chair Linda Elliott called the meeting to order at 4:30 pm Introductions Chair Elliott introduced non-voting Youth Council Arts Commission Member, Erika Shepherd, who will be serving as Youth Council representative on the Arts Commission for the 2008-2009 school year. Erika is a Sophomore at Auburn High School. Kjerstin Hardy, Teen Program Specialist with the Parks Department, explained the Youth Council's success with a Youth Council Representative on the Parks Board last year. Miss Shepherd was elected by her Youth Council peers to represent their organization on the Arts Commission. Approval of Minutes Ms. Elliott called for approval of the September minutes. Commissioner Laurel Siegmund moved the minutes be approved as submitted. Commissioner Leslie Moore seconded the motion. Motion approved. Committee/Panel Reports Chair Report Ms. Elliott attended the October 6 City Council Meeting and received a proclamation on behalf of the Arts Commission recognizing National Arts and Humanities Month. Ms. Elliott called for nominations for the Vice Chair position. Current Vice Chair Nancy C Colson will assume the 2009 Chair position in January. Commissioners may nominate themselves or another. Nominations need to be submitted directly to Commissioner Elliott. Nominations will be announced at the November meeting and voting will take place at the December meeting by secret ballot. Public Art Committee Report Cultural Arts Manager Laurie Rose reviewed a packet of information that was submitted to the PCD Council Committee regarding Public Art program policy. The packet includes the vision and mission developed by the Public Art Committee, as well as initial outline of direction for 3-5 year plan. Ms. Rose will review sections of the packet with PCD at one its future meetings. Visual/Public Art Coordinator Maija McKnight updated the committee on the progress of the Golf Course Clubhouse project by Susan Zoccola. The final design has been approved and the artist is going into the fabrication stage. The project will be completed by the end of the 2008 calendar year. Commissioner Tanya Rottle suggested that it may be interesting to photo document the process of creation/installation for a future display inside the clubhouse. It was also noted that this artwork may be the centerpiece for the Public Art 25th Anniversary event as it will be the most recently installed and the artist is locally based. Ms. McKnight continued regarding the initial concept proposals for the Community Center project presented to the Community Center by artist Virginia Paquette. The next steps are for the artist to work directly with the architecture firm to develop a final concept/design and budget specifics for upcoming Community Center Committee meeting in November. Several Commissioners expressed a desire to see whatever presentation Ms. Paquette has available. Ms. Rose said she will arrange for a presentation by staff and make sure to notify Commissioners when the next Community Center Committee meeting is scheduled. Visual Art Committee Report Commissioner Siegmund reported several ideas for the upcoming 25th Anniversary event. The date needs to be determined, but a variety of interactive activities and community partnership opportunities are being discussed. Ms. McKnight reported approximately 20 applications have been received so far for the 2009 for display of artwork at City Hall, Auburn Ave or the Cheryl Sallee. The deadline for application is Monday, October 13. The Selection Review Panel will meet on Tuesday, October 21, from 9 - mid-afternoon. Commissioners Rottle, Smart, Elliott, Brock and Judd volunteered to participate on the panel. Other panelists include Tacoma photographer Chip Van Gilder, Olympia artist Ellen Miffitt, Auburn artist Amy Sie, Auburn artist and Senior Activity Center art instructor Joanne Merriman. Staff Report Ms. Rose reported the attendance for the BRAVO Series presentation of Shanghai Acrobats was a little fewer than 800. Ticket sales for 08-09 season continue to strong. Ms. Rose requested of the Commission that the main agenda discuss item for the November meeting to be 25th Anniversary events. Discussion followed regarding preparation for that meeting. Chair Elliott suggested that upcoming committee meeting agendas include planning sessions for events. It was noted the performing arts programs do not currently have a committee in place. Commissioner Moore suggested that for a Performing Arts 25th Anniversary Event could be part of an existing performance, for instance a small pre-reception or a multi-media overview of arts in Auburn to be shown prior to the main performance. Ms. Rose will begin work on pulling together a Performing Arts and Arts Education Committee. Commissioner Rottle will forward contact information for a member of the community that has expressed interest in performing arts committee. Maija McKnight reminded the Commission that on November 8 and 9 the "Small Works, Big Presents" juried exhibition will be accepting and/or jury artworks for the exhibit. Commissioners Rottle and Smart volunteered to assist. Other Business Chair Elliott reviewed the speaking notes that she shared with the PCD Committee on Monday, September 22. Next meetings: Arts Commission, November 4, 4:30 (City Hall) Visual Arts Committee, October 15, 4pm (PAR) Public Arts Committee, October 30, 5pm (PAR) There being no further business, the meeting adjourned at 5:44 p.m. Respectfully submitted, Laurie Rose